HomeMy Public PortalAbout07.18.2017 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, July 18, 2017
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the July 5, 2017 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Temporary Liquor License to the Church of the Holy Name of Jesus of Medina on
September 15 & 16, 2017
B. Approve Continuing Education Program Request for Jason Nelson
C. Approve Natural Resources "Opportunity" Grant Program Application and Clean Water Legacy
Act (CWLA) Grant Application for Lake Ardmore Area BMP Retrofit Projects
D. Approve 2018 WSB & Associates Rate Schedule
E. Approve 2018 Kennedy & Graven Rate Schedule
F. Resolution Authorizing Fundraising and Expending of Funds on Police Events Promoting Police
Community Relations
G. Resolution Approving Premises Permit to the Northwest Area Jaycees to Conduct Lawful
Gambling
VI. PRESENTATIONS
A. Resolution Providing for Sale of $1,235,000 General Obligation Bonds; Series 2017A
VII. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VIII. NEW BUSINESS
A. 32 Hamel Road LLC — Preliminary and Final Plat for Lot Combination — 32-42 Hamel Road
IX. CITY ADMINISTRATOR REPORT
X. MAYOR & CITY COUNCIL REPORTS
XI. APPROVAL TO PAY BILLS
XII. ADJOURN
Posted 7/13/2017 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: July 13, 2017
DATE OF MEETING: July 18, 2017
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Temporary Liquor License to the Church of the Holy Name of Jesus of Medina
on September 15 & 16, 2017 — All paperwork and fees have been submitted. Staff
recommends approval.
No attachments for this item.
B. Approve Continuing Education Program Request for Jason Nelson — Sergeant Jason
Nelson has submitted a request for Tuition Aid, pursuant to the City's Continuing
Education Program in Section 5.80 of the Personnel Policy. The program was
established by Council in December 2005. The City Administrator must provide a
recommendation for approval of courses and the program to the City Council prior to
utilization of the program. Staff recommends approval.
See attached memo.
C. Approve Natural Resources "Opportunity" Grant Program Application and Clean Water
Legacy Act (CWLA) Grant Application for Lake Ardmore Area BMP Retrofit Projects —
Staff recommends approval of the grant applications to seek $20,000 in grant funds from
the Natural Resources "Opportunity" Grant and $122,000 in grant funds from the CWLA
Grant for the Lake Ardmore Area BMP retrofit projects. The goal of the projects is to
reduce phosphorus loads into Lake Independence by 8.7 lbs/year and to Lake Ardmore by
1.1 lbs/year by installing 5 best management practices identified in the Lake Ardmore
Area Subwatershed Stormwater Retrofit Assessment. These five BMP's are located on
property controlled by the City of Medina directly or indirectly through Hennepin County
Tax forfeit.
See attached grant applications.
D. Approve 2018 WSB & Associates Rate Schedule — WSB is proposing a rate increase
averaging less than 3% for those employees that provide the bulk of the services to the
City. WSB rate increases are behind by one year because we agreed to use the 2011 rates
with the new contract that was implemented in 2012. There is no proposed increase in
the monthly retainer. Staff recommends approval.
See attached letter and rate schedule.
E. Approve 2018 Kennedy & Graven Rate Schedule — Kennedy & Graven proposes a
monthly retainer increase of $250 per month, which has not been increased for two years.
They are also proposing a $5 per hour rate increase for non -reimbursable legal fees and
paralegals. The total estimated annual increase in attorney fees/rates to about 2.54
percent. Staff recommends approval.
See attached rate schedule letter.
F. Resolution Authorizing Fundraising and Expending of Funds on Police Events Promoting
Police Community Relations — Staff recommends approval of the resolution allowing the
City of Medina and Police Department to fundraise for community events to build
stronger police community relations.
See attached resolution.
G. Resolution Approving Premises Permit to the Northwest Area Jaycees to Conduct Lawful
Gambling — They have submitted the proper forms to conduct lawful charitable gambling
activities at Inn Kahoots. Staff recommends approval of their premises permit.
See attached resolution.
VI. PRESENTATIONS
A. Resolution Providing for Sale of $1,235,000 General Obligation Bonds; Series 2017A —
Shelly Eldridge with Ehlers will be at the meeting to present on the G.O. Bonds for the
2017 Deerhill Preserve Road Project.
See attached report and resolution.
Recommended Motion: Move to adopt resolution providing for sale of
$1,235,000 General Obligation Bonds; Series 2017A
VIII. NEW BUSINESS
A. 32 Hamel Road LLC — Preliminary and Final Plat for Lot Combination — 32-42 Hamel
Road — 32 Hamel Road LLC has requested approval of a plat to combine three lots
located at 32, 36, and 42 Hamel Road into a single parcel. The parcels are 3,600 square
feet, 9,800 square feet, and 16,340 square feet respectively, for a total of 30,258 square
feet. The Planning Commission reviewed the request at their July 1 lth meeting and
recommended approval with the conditions noted in the staff report. If the City Council
concurs with the Planning Commission's recommendations, the following motion would
be in order:
See attached report.
2
Recommended Motion: Move to direct staff to prepare a resolution approving
the Hamel Road Thirty Two plat, subject to the conditions noted in the staff
report.
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 004213E-004230E for $53,258.87,
order check numbers 046074-046131 for $345,859.43, and payroll EFT 0508018-0508048 for
$51, 325.73.
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 5, 2017
4
5 The City Council of Medina, Minnesota met in regular session on July 5, 2017 at 7:00
6 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
16 of Police Ed Belland.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:01 p.m.)
24
25 A. Approval of the June 20, 2017 Special City Council Meeting Minutes
26 Moved by Anderson, seconded by Pederson, to approve the June 20, 2017 special City
27 Council meeting minutes as presented. Motion passed unanimously.
28
29 B. Approval of the June 20, 2017 Regular City Council Meeting Minutes
30 It was noted on page three, line 39, it should state, "...opposed the amendment."
31
32 Moved by Anderson, seconded by Pederson, to approve the June 20, 2017 regular City
33 Council meeting minutes as amended. Motion passed unanimously.
34
35 V. CONSENT AGENDA (7:02 p.m.)
36
37 A. Approve Petroleum Tank Removal Agreement with Zahl-Petroleum
38 Maintenance Co.
39 B. Approve Continuing Education Program Request for Jodi Gallup
40 C. Ordinance No. 615 Regarding Conservation Design; Amending Chapter 8 of
41 the City Code
42 D. Resolution No. 2017-52 Authorizing Publication of the Conservation Design
43 Ordinance No. 615 by Title and Summary
44 Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
45 passed unanimously.
46
47 VI. COMMENTS (7:03 p.m.)
48
49 A. Comments from Citizens on Items not on the Agenda
50 There were none.
51
Medina City Council Meeting Minutes 1
July 5, 2017
1 B. Park Commission
2 Scherer reported that the Park Commission discussed the Marx proposal, specifically a
3 trail and connection noting a preference for the trail to be near the golf course. He
4 stated that they also discussed the viability of the connection to the eastern border. He
5 stated that the Commission also discussed the construction of the loop as the first phase
6 of the project noting that the connection could come later should the eastern property
7 develop.
8
9 Anderson asked if there was discussion of eliminating the loop and extending the trail to
10 the lake.
11
12 Scherer acknowledged that the trail to the lake would be easier, but the property owners
13 along the lake have concerns about the public wandering onto the existing private trail.
14
15 C. Planning Commission
16 Finke reported that the Planning Commission will meet the following week to hold two
17 public hearings; a proposed senior housing/office development at Highway 55 and
18 Chippewa and a Conditional Use Permit for a second principal dwelling unit on a
19 property over 40 acres in size.
20
21 Mitchell asked if the senior housing development was considered by the Council earlier
22 the previous year.
23
24 Finke confirmed that the Council did previously review a concept plan for that
25 development.
26
27 VII. OLD BUSINESS
28
29 A. Ordinance No. 616 Regarding Regulations Related to the Residential Mid-
30 Density (R3), Residential Limited Multiple Family (R4), and Residential
31 Multiple Family (R5) Zoning Districts; Amending Chapter 8 of the City Code
32 (7:08 p.m.)
33 Johnson noted that this was reviewed at the June 6th meeting and there was concern
34 with the minimum and maximum lot sizes, which staff has clarified.
35
36 Finke stated that the net area of lot per unit has been clarified as requested.
37
38 Martin asked for clarification in regard to the affordable housing language on page two.
39
40 Finke explained that in order to provide for a density requirement, a minimum net area
41 per dwelling unit is required and when you increase that you can earn an increase in
42 density for meeting other elements.
43
44 Martin suggested using the language maximum reduction 500 square feet per unit of x.
45
46 Finke stated that perhaps the net area per lot unit be added.
47
48 Mitchell stated that he would support the additional clarity.
49
50 Moved by Martin, seconded by Anderson, to adopt Ordinance No. 616 Regarding
51 Regulations Related to the Residential Mid -Density (R3), Residential Limited Multiple
Medina City Council Meeting Minutes 2
July 5, 2017
i Family (R4), and Residential Multiple Family (R5) Zoning Districts; Amending Chapter 8
2 of the City Code with the clarifying language as discussed. Motion passed
3 unanimously.
4
5 1. Resolution No. 2017-53 Authorizing Publication of Ordinance No.
6 616 by Title and Summary
7 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2017-53 Authorizing
8 Publication of Ordinance No. 616 by Title and Summary. Motion passed unanimously.
9
10 VIII. CITY ADMINISTRATOR REPORT (7:14 p.m.)
11 Johnson stated that the online Board of Appeal and Equalization training link was sent
12 out earlier this week to the City Council.
13
14 Anderson confirmed that the Council can take that course online.
15
16 Johnson noted that following the course a certification can be printed out and provided to
17 the City.
18
19 IX. MAYOR & CITY COUNCIL REPORTS (7:14 p.m.)
20 Martin reported that there was a good meeting with the Long Lake Fire Department on
21 June 28`". She stated that the Hamel Rodeo and parade will also take place later this
22 week.
23
24 Mitchell noted that Ann Rockier Jackson from Rockier Co Inc was recently inducted into
25 the Minnesota Business Hall of Fame as reported in Twin Cities Business magazine. He
26 stated that Bruno Silikowski has closed on the land he purchased from Loram and will
27 have a ground breaking on July 14`"
28
29 X. APPROVAL TO PAY THE BILLS (7:18 p.m.)
30 Moved by Anderson, seconded by Martin, to approve the bills, EFT 004198E-004212E
31 for $69,819.21, order check numbers 46018-46073 for $141,252.16, and payroll EFT
32 0507993-0508017 for $45,201.82. Motion passed unanimously.
33
34 Xl. ADJOURN
35 Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:19 p.m.
36 Motion passed unanimously.
37
38
39
40
41 Bob Mitchell, Mayor
42 Attest:
43
44
45 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 3
July 5, 2017
Agenda Item # 5B
MEMORANDUM
TO:
FROM:
DATE OF REPORT:
DATE OF MEETING:
SUBJECT:
Medina City Council
Scott Johnson, City Administrator
June 30, 2017
July 18, 2017
Continuing Education Program Approval — Jason Nelson
Background
Sergeant Jason Nelson has submitted a request for Tuition Aid, pursuant to the City's Continuing
Education Program in Section 5.80 of the Personnel Policy. The program was established by
Council in December 2005. The City Administrator must provide a recommendation for
approval of courses and the program to the City Council prior to utilization of the program.
Analysis
Sgt. Nelson is requesting to complete his Bachelor's Degree in Criminal Justice at Metro State
University. I find the course work to be related to his professional duties and goals in Public
Safety. Police Chief Ed Belland has also reviewed Sgt. Nelson's request and is recommending
approval of the courses and tuition reimbursement.
Tuition reimbursement, not to exceed $1,000 in a calendar year, will be provided upon proof of
satisfactory completion of the course (grade at least "C"). Staff is currently reviewing all
Personnel Policies. Staff will be recommending an increase from $1,000 to $2,000 to Section
5.80 to keep up with the rising costs of education during our review in August 2017.
Recommendation
I request Council approval of the course work, as well as approval of tuition reimbursement,
pursuant to requirements being met in Section 5.80 Continuing Education Program of the
Personnel Policy and as amended in 2017.
1
MEDINA POLICE DEPARTMENT
2052 County Road 24
Medina, MN 55340-9790
p: 763-473-9209
f: 763.473.8858
non -emergency' 763.525-6210
MEMORANDUM Emergency 9-1-1
TO: Chief Belland and City Administrator Scott Johnson
FROM: Sergeant Nelson
DATE: 06-30-17
RE: Request to attend Metropolitan State University in the fall 2017
Chief Belland and City Administrator Johnson,
As you are both aware I have been exploring the possibility of going back to college to
obtain my four year degree. I have researched extensively and found that the on-line
co -hart program at Metro State University will be flexible enough to suit my needs.
I have applied for and have just found out today that I have been accepted to the
program if approved in the fall of 2017.
I feel by going back to school and obtaining my degree will not only help me personally,
but will also be beneficial to the Medina Police Department and the City of Medina as
whole. I am hopefully that by going back to college this may also assist me in possible
future advancement in the organization if such opportunity would exist.
Natural Resources "Opportunity" Grant Program
This Natural Resources "Opportunity" Grant Application Form is available at:
http://www.hennepin.us/residents/environment/natural-resources-funding
Page 1
Guidelines for Submitting Natural Resource "Opportunity" Grants
Please email your application to Randy Anhorn at randy.anhorn@hennepin.us or send to :
U.S. Postal Mailing Address:
Hennepin County
Environment and Energy
Attn: Randy Anhorn
701 Fourth Avenue South, Suite 700
Minneapolis, MN 55415-1842
Find out more at http://www.hennepin.us/residents/environment/natural-resources-funding
About the Natural Resources "Opportunity" Grant Program
In an effort to work with partners to preserve, establish and restore our natural resources, reduce erosion and
protect and improve water quality, Hennepin County Environment and Energy Department has initiated the
Natural Resources "Opportunity" Grant program. Through the Natural Resources "Opportunity" Grant
program, Hennepin County provides funds to potential partners to implement projects that address an identified
natural resource management problem or need and/or undertake assessments that directly lead to the
identification siting of projects that meet common natural resource management goals.
Questions & technical assistance
Prospective applicants are encouraged to contact the project managers for assistance, including feedback on
ideas, suggestions for activities, help with the application or any general questions and concerns.
Hennepin County Project Managers:
Randy Anhorn 612-348-2027 randy.anhorn@hennepin.us
James Kujawa 612-348-7338 james.kujawa@hennepin.us
Tony Brough 612-348-4378 tony.brough@hennepin.us
Selection criteria
The Natural Resources "Opportunity" Grant review committee will evaluate the application based on the
following criteria to determine if the project sufficiently meets the threshold for partial funding of the project,
assessment and/or project grant application:
• The primary purpose of the proposed must address a natural resource problem or need including:
o Improving water quality
o Preserve, establish or restore the County's natural resources (including critical habitats,
natural resource corridors and greenways, and designated open spaces.
o Reduce erosion and sedimentation
• Special consideration is given to applications that are able to leverage resources (e.g., Clean Water
Land and Legacy Amendment funds (CWL&L) or other funding sources)
• The proposed meets the goals, objectives and strategies of the Hennepin County Environment and
Energy Department Strategic Plan
• Severity of the natural resource problem or need:
Page 2
o Relates directly to a TMDL impairment load reduction.
o Addresses loading to a water resource on the States 303d list of impaired waters
o Is identified as a priority in the potential partners plan(s) (i.e., watershed management plan,
comprehensive plan CIPs, etc...).
• Demonstration projects/assessment that following completion may lead to future leverage of funds
(identifies future projects that likely would leverage funds).
• Long-term sustainability
• Environmental importance and scientific feasibility:
o For natural areas: lack of fragmentation, connectivity of important systems such as to
regional parks, high quality natural systems.
o Addresses a identified high quality natural resource (e.g., not -yet -impaired waters)
o Aligns with priorities of county and local agencies (e.g., County's natural resources strategic
plan, municipal open space and natural resource plans).
• Need for county role
o Project that include multiple jurisdictions and would benefit from higher level coordination.
o Project unlikely to happen without county resources.
o Project is on County property
All contracts recommended by the Hennepin County Environment and Energy Department are subject to
approval by the Hennepin County Board of Commissioners.
Program guidelines and requirements
ELIGIBILITY
• The project must be located in Hennepin County
• Eligible organizations include:
- Local, State or regional governmental units.
- Non-profit organization
• Landowners
FUNDING
Funding is available to share the costs with eligible applicants to implement water
quality projects, to preserve, establish and restore urban, suburban and rural natural
resources and to meet common natural resource management goals. Special
consideration is given to applications that are able to leverage resources (e.g., Clean
Water Land and Legacy Amendment funds (CWL&L))
AWARD AMOUNT
Up to $100,000, per the discretion of the Natural Resources "Opportunity" Grant
review committee and Hennepin County Administration.
11111F-
TIMELINES
• Natural Resources "Opportunity" Grant requests are non-competitive and
applications can be submitted year round, with funds being allocated on a first -
come -first -serve basis.
• Each application is ranked against a set of criteria and must meet a minimal
score in order to be funded.
• Funding reimbursement cannot occur before contract approval by Hennepin
County.
• Semi-annual project progress/summary reports as determined through contract
agreement
Page 3
" F i n a l r e p o r t w i t h i n 2 m o n t h s a f t e r p r o j e c t c o m p l e t i o n .
R E P O R T I N G
R E Q U I R E M E N T S
F O R A W A R D E D
P R O J E C T S
" W o r k p l a n a n d b u d g e t .
" P r o j e c t d e s i g n a n d s p e c i f i c a t i o n s
" A l l i n v o i c e s f o r c o n s u l t a n t a n d / o r c o n t r a c t o r w o r k .
" A p p r o v a l o f i n - k i n d c o n t r i b u t i o n s p r i o r t o w o r k .
" C e r t i f i c a t i o n t h a t t h e p r o j e c t w a s i n s t a l l e d a c c o r d i n g t o t h e a p p r o v e d p l a n s a n d
s p e c i f i c a t i o n s
" O p e r a t i o n a n d m a i n t e n a n c e p l a n s c o v e r i n g t h e l i f e o f t h e p r a c t i c e .
A C C E P T A B L E
E X P E N S E S
G r a n t f u n d s m a y b e u s e d f o r m a t e r i a l s , s u p p l i e s , a n d l a b o r .
P R O J E C T
j r G R E E M E N T
E a c h p r o j e c t r e c i p i e n t m u s t f o r m a l l y e n t e r i n t o a p r o j e c t a g r e e m e n t w i t h t h e c o u n t y .
T h e a g r e e m e n t w i l l a d d r e s s t h e c o n d i t i o n s o f t h e a w a r d , i n c l u d i n g i m p l e m e n t a t i o n
o f t h e p r o j e c t a n d a f i n a l r e p o r t . T h e a g r e e m e n t i s a l e g a l , b i n d i n g d o c u m e n t . P r o j e c t
r e c i p i e n t s a r e e x p e c t e d t o k e e p a c c u r a t e f i n a n c i a l r e c o r d s o f t h e p r o j e c t w h i c h
i n c l u d e s d o c u m e n t a t i o n o f a l l e x p e n s e s .
P A Y M E N T S
F i n a l p a y m e n t w i l l b e p r o v i d e d a f t e r t h e f i n a l r e p o r t i s a p p r o v e d b y t h e c o u n t y
p r o j e c t m a n a g e r . I n t e r i m p a y m e n t s c a n b e m a d e o n a p r o j e c t b y p r o j e c t b a s i s a s
d o c u m e n t e d i n t h e p r o j e c t a g r e e m e n t . I n t e r i m p a y m e n t s w i l l b e b a s e d o n
d o c u m e n t a t i o n o f e x p e n d i t u r e s a n d p r o j e c t s t a g e o f c o m p l e t i o n .
A p p l i c a t i o n I n s t r u c t i o n s
A P P L I C A T I O N I N S T R U C T I O N S
T h e A p p l i c a t i o n
T h e N a t u r a l R e s o u r c e s " O p p o r t u n i t y " G r a n t a p p l i c a t i o n i s t o b e u s e d b y l o c a l , s t a t e o r r e g i o n a l g o v e r n m e n t a l
u n i t s , l a n d o w n e r s , a n d o t h e r o r g a n i z a t i o n s t o s e e k N a t u r a l R e s o u r c e s " O p p o r t u n i t y " G r a n t p r o g r a m f u n d s f r o m
t h e C o u n t y . P l e a s e c o m p l e t e a l l r e q u i r e d s e c t i o n s o f t h e a p p l i c a t i o n . I n c o m p l e t e a p p l i c a t i o n s w i l l n o t b e
c o n s i d e r e d f o r f u n d i n g .
P a r t 1 o f t h e a p p l i c a t i o n r e q u e s t s b a c k g r o u n d i n f o r m a t i o n o n t h e a p p l i c a n t , t h e p r o j e c t a r e a , p r o j e c t t y p e , a n d
f u n d i n g r e q u e s t . P a r t 2 o f t h e a p p l i c a t i o n r e q u e s t s d e t a i l e d i n f o r m a t i o n o n t h e p r o j e c t , n a t u r a l r e s o u r c e s
p r o b l e m o r n e e d b e i n g a d d r e s s e d , s c o p e o f w o r k , a n d p r o j e c t b u d g e t .
A p p l i c a t i o n R e s o u r c e s
A n o v e r v i e w o f a l l H e n n e p i n C o u n t y N a t u r a l R e s o u r c e f u n d i n g o p p o r t u n i t i e s , p r o g r a m s , g u i d e l i n e s , a n d
a p p l i c a t i o n s c a n b e f o u n d a t h t t p : / / w w w . h e n n e p i n . u s / r e s i d e n t s / e n v i r o n m e n t / n a t u r a l - r e s o u r c e s - f u n d i n g
H e n n e p i n C o u n t y E n v i r o n m e n t a n d E n e r g y D e p a r t m e n t s t a f f a r e a v a i l a b l e t o p r o v i d e c l a r i f i c a t i o n a n d a n s w e r
q u e s t i o n s r e g a r d i n g t h e f u n d i n g p r o g r a m , p r o c e s s , a n d r e q u i r e m e n t s .
P a g e 4
Part 1
Natural Resources "Opportunity" Grant Application
Application No.
Place the cursor in the gray box at question 1, fill in the answer, and then use the F11 function
key to navigate through the remaining questions in the application.
1. PROJECT TITLE:
ILake Ardmore Area BMP Retrofit Projects
2. APPLICANT NAME:
I City of Medina
3. APPLICANT SIGNATORY: (The person whose name is listed here must sign Part 1 -Box 14 of this
application)
Name: City of Medina, Scott Johnson
Title: City Administrator
Telephone Number:763-473-4643
Fax Number: 763-473-9359
E-Mail Address:
scott.johnson@medinamn gov
Mailing Address
24
Zip Code: 55340
Agency: City of Medina
Address: 2052 County Road
City: Medina State: MN
4. PROJECT DURATION:
Estimated Start Date: Summer/Fall 2018
Estimated Completion Date: Summer 2019
PROJECT Length: 6-12 months
Page 5
Part 1
Natural Resources "Opportunity" Grant Application
5. PROJECT TYPE:
® 1. Water quality project
❑ 2. Wetland Restoration
❑ 3. Habitat Restoration/Protection
❑ 4. Assessment Identifying Future Projects
❑ 5. Other:
6. FUNDING REQUEST: (Provide the amount of funding requested to complete your project.)
Check for consistency with costs provided in Part 2, Question 2.
Project Amount:
Total PROJECT Cost
This amount represents the full cost of the PROJECT.
$163,050
Natural Resources "Opportunity" Grant Request
$20,000
Other Match Funds in PROJECT
Identify secured source(s) of funds:
Funding Source Clean Water Legacy
$122,000
Funding Source PSCWMC
$10,525
Funding Source City of Medina
$10,525
Funding Source
$
Describe the status of the matching funds: Application for CWLA funds will occur in the 2017
round of applications. The City of Medina has dedicated stormwater management funds to this
project and the PSCWMC has CIP funds dedicated to this project through its Capital
Improvements Program.
7. APPLICATION CERTIFICATION:
I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT THE INFORMATION IN THIS APPLICATION IS TRUE AND
CORRECT AND THAT I AM THE LEGALLY AUTHORIZED SIGNATORY OR DESIGNEE FOR THE SUBMITTAL OF
THIS INFORMATION ON BEHALF OF THE APPLICANT.
Printed Name
Signature
Title
Date
Page 6
Part 1
Natural Resources "Opportunity" Grant Application
THIS CONCLUDES PART 1
Page 7
Part 2
Natural Resources "Opportunity" Grant Program
This is the rated portion of the application with a total of 200 possible points.
Each question identifies the proportion of available points. Applicants should provide clear and concise
information and answers. The Scoring Guide (below each scored question) provides information on what
reviewers will look for in a successful application.
EXECUTIVE SUMMARY (0 points)
Summarize the overall project and associated water quality problem and how the project will address
or solve the problem. (limit your answer to 250 words or less).
The goal of this project is to reduce phosphorus loads into Lake Independence by 8.71bs/year and to Lake Ardmore by 1.1 lbs/year
by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment.
These five BMP's are located on property controlled by the City of Medina directly or indirectly through Hennepin County Tax
forfeit. Operation and maintenance on these projects will be provided by the City of Medina.
1. SCOPE OF WORK (up to 50 points)
Scoring Guide Total 50 points
Clear and concise project description
Up to 10 points
Clear description of project tasks
Up to 10 points
Project deliverables are clearly defined
Up to 10 points
Clearly defined timeline for the project
Up to 10 points
The purpose meets defined shared goals
Up to 10 points
Reviewers award points for a clear, complete, and well thought-out scope that directly address the natural
resource management problem/need. The scope demonstrates an understanding of the work required to fully
implement and complete the project.
Using the area below, please provide:
• A detailed scope of work for the project that includes clearly defined tasks, deliverables, timelines, and
purpose.
o Describe the intended results (what is the benefit?).
■ Be specific, clear and concise.
o Describe the project area and provide supporting map(s) and relevant diagrams and or/pictures.
These 5 BMP's are proposed to be installed between the summers of 2018 and 2019. The 5 practices were identified by
the Lake Ardmore Subwatershed Retrofit Assessment Study (SWA) done by Hakanson-Anderson and Hennepin County
Environment and Energy Department for the City of Medina. The 5 BMPS chosen for this grant were identified by the
City as their top priority to begin addressing the SWA recommendations and implementation of the BMP's. The specific
BMP's, their costs and phosphorus load estimates along with their locations are provided in Appendix A. As a total they
will reduce phosphorus loads to Lake Independence by 8.7 lbs/year and Lake Ardmore by 1.1 lbs/year.
Page 8
Part 2
Natural Resources "Opportunity" Grant Program
2. PROPOSED BUDGET (up to 30 points)
Scoring Guide
Total 30 points
Complete project budget is consistent with the
scope of work and estimates are clear and
reasonable.
Up to 5 points
Project attempts to leverage other resources.
Up to 15 points
The project budget represents a good value for
the work and natural resource benefit achieved.
Up to 10 points
Reviewers award points to the cost-effective projects with accurate cost estimates. Points are awarded for a
complete, reasonable budget that is consistent with the tasks described in the scope of work.
Using the areas below, please provide:
• A budget for the project including total cost for the project broken down into tasks.
• Identify the match sources.
Proposed Project Budget
Task elements
Total Project
Cost
1. GS 1 project admin & design cost/ installation cost
$ 4,000/$12,000=$16,000
2. SS1 project admin & design cost/ installation cost
$ $4,000/$8,250= $12,250
3. PD3 project admin & design cost/ installation cost
$ 12,500/$31,800=$44,300
4. ISF1 project admin & design cost/ installation cost
$ 15,000/$58,000473,000
5. SR1 project admin & design cost/ installation cost
$ 1,500/&16,000=$17,500
6.
$
Total costs needed to complete:
$ 163,050
In addition to the proposed budget above, Please provide the following information:
Total Project Cost
Natural Resources "Opportunity" Grant request
$ 163,500
$ 20,000
Match sources:
List other funding sources and amounts, including local cash matching funds. In -kind contributions are
not eligible.
Funding Source: CWL Grant $ 122,000
Funding Source: City of Medina $ 10,525
Funding Source: Pioneer -Sarah Creek WMC $ 10,525
Describe the status of matching funds: CWL funds will be applied for this 2017 sign up period
City of Medina Funds are budgeted for. PSCWMC funds are in the CIP for the Watershed for 2018 funding.
Page 9
Part 2
Natural Resources "Opportunity" Grant Program
3. SEVERITY OF PROBLEM/NEED (up to 55 points)
Scoring Guide Total 55 points
Severity of the problem/need is well
documented.
Up to 15 points
Project will achieve substantial natural
resources benefits.
Up to 20 points
Project success can be measured, and proposed
methods to measure success are reasonable.
Up to 10 points
The project/assessment provides long-term
sustainability of natural resources benefits
(e.g., operation and maintenance, long-term
follow-up, natural resources management),
and/or identifies additional projects to address
specific problems area(s).
Up to 10 points
Reviewers award points for addressing severe natural resource problems and needs, documentation of those
problems and needs, and expected protection and/or improvements achieved by the proposed. Projects with
measurable improvements receive more points than those with unclear or vague benefits. Reviewers will
consider the actual benefit, the level of implementation, and the severity of the problem. Reviewers will
consider only changes that can be achieved by the proposed scope of work.
Using the area below, please provide:
• A detailed description of the severity of the problem or need to be addressed by the project.
o Include how the problem has been documented in a plan or assessment (e.g., TMDL, Capital
Implementation Plan, presence on 303 (d) impairment list).
o Describe how the problem will be addressed by the project and how success will be measured.
The Ardmore Area Subwatershed Stormwater Retrofit Assessment provided BMP recommendations to reduce phosphorus loads to
Lake Ardmore and Lake Independence in the City of Medina. Both Lake Ardmore (MNDNR #27015300) and Lake Independence
(MNDNR# 27017600) are included on the MPCA's 303(d) list as impaired for aquatic recreation due to excessive nutrients. Lake
Independence had a total daily maximum load (TMDL) study completed by the Pioneer -Sarah Creek Watershed Management
Commission and approved by the MPCA and EPA in 2007. The Lake Ardmore TMDL has been submitted to the MPCA and is
under review and comment as part of the PSWMC WRAPS study. The TMDL studies identified external loading as comprising
50% (2691bs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified extemal loading as
comprising 71% (16991bs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation of
22.3 lbs/year (a 92% reduction) and Lake Independence has an external load allocation of 8721bs/year (a 50% reduction). Both
studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality standards.
The goal of this project is to reduce phosphorus loads into Lake Independence by 8.71bs/year and to Lake Ardmore by 1.1 lbs/year
by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment.
These five BMP's are located on property controlled by the City of Medina directly or indirectly through Hennepin County Tax
forfeit. Operation and maintenance on these projects will be provided by the City of Medina.
The City of Medina will be the project lead (grant applicant). It will be done in partnership with the Pioneer -Sarah Creek
Watershed Management Commission and the Hennepin County Environment and Energy Department. These efforts are supported
of the Lake Independence Citizens Association, the Lake Ardmore Association, the Pioneer -Sarah Creek WMC, Hennepin County
Environment and Energy Department and Three Rivers Park District.
Page 10
Part 2
Natural Resources "Opportunity" Grant Program
4. PROJECT TEAM (up to 10 points)
Scoring Guide Total 10 points
Team members' roles and responsibilities are
well defined and expected contributions to the
project are adequate for the scope of work.
Up to 5 points
Team members' qualifications and past
experiences are relevant.
Up to 5 points
Reviewers will award points based on skills, qualifications, and experience of the project team members.
Using the area below, please provide:
• List contact information for the partners, staff and volunteers who will implement the project
• Briefly describe their relevant skills, qualifications and past experiences, and expected contributions in the
project (do NOT submit resumes).
Scott Johnson, City of Medina Administrator. Primary contact, will be the administrator of the contract
Steve Scherer, City of Medina Public Works Director, Secondary contact, will oversee the projects and process to ensure
the City of Medina's interests and standards are followed.
James Kujawa, Hennepin Co. Dept. of Env. & Energy, Secondary contact, will also represent the PSCWMC and ensure
project design and implementation follow Hennepin County and PSCWMC requirements
Hakanson-Anderson Engineering, One of the engineering firms that will be requested submit bids to design and oversee
the instillation of the projects
WSB Engineering, One of the engineering firms that will be requested submit bids to design and oversee the instillation
of the projects
5. PROJECT DEVELOPMENT PROCESS/ LOCAL COMMITMENT (up to 30 points)
Scoring Guide Total 30 Points
A comprehensive decision making process was used to
arrive at the proposed project.
Up to 10 pts.
The level of local support and commitments from project
Up to 10 pts.
partners is documented.
A collaborative process will be implemented to execute
the project.
Up to 10 pts.
Reviewers award points based on project development and implementation efforts and commitments from
project partners. Provide documentation as appropriate.
Using the area below, please provide:
• Describe the decision making process used to select project (why was this project chosen over other
solutions)
Page 11
Part 2
Natural Resources "Opportunity" Grant Program
• List where the proposed project is identified as a priority by a local, State, or Federal unit of government
that manages natural resources (e.g., state approved watershed management plan).
• Describe how you have involved and fostered local, regional, and statewide partnerships for the success
of the project.
Lakes Independence and Ardmore are priority resources in both the PSCWMC 3rd Generation Plans and in the
PSCWMC WRAPS/TMDL. Lake Independence is considered the top priority water -based recreational resource in
the watershed because of its excellent accessibility to the public and the wide range of recreational activities it
supports, including fishing, boating, swimming, camping, group camps and nature trail/viewing. The following
information is pertinent to Lake Independence and Lake Ardmore in the local comprehensive plans;
1) Pioneer -Sarah Creek Watershed Management Commission 3rd Generation Management Plan.
a. Section 2.4.1, pages 2-15 to 2-18
b. Section 4.2.2, page 4-4
c. Section 4.3, pages 4-9, 4-12 and 4-14
2) Pioneer -Sarah Creek Watershed Management Commission, Lake Independence Phosphorus TMDL, and
TMDL Implementation Plans dated January 2007 and March 12, 2007 respectively.
3) Pioneer -Sarah Creek Watershed Management Commission Draft TMDL (April 2017)
a. Section 3-2
b. Section 8
c. Appendix C, page 79
d. Appendix D, pages 187-189
e. Appendix E, Internal Phosphorus Loading and Alum Dosage Considerations for Lakes in the Pioneer Creek
Watershed, Minnesota
f. Appendix F, Implementation cost estimates.
4) Pioneer -Sarah Creek Watershed Management Commission Draft Subwatershed Watershed Restoration and
Protection Strategy Report (April 2017)
a. Section 2.3 to 2.5, tables 2-4 and 2-5 pages 16 to 19.
b. Section 3, prioritizing and implementation, pages 22 to 47.
5) Ardmore Area Subwatershed Stormwater Retrofit Assessment, March 2016
a. Streambank Stabilization Project SS1, pages 17-18
b. Gully Stabilization Project GS1, pages 19-20
c. Shoreline Restoration Project SR1-pages 21-22
d. Pond Excavation -Expansion Project PD3, page 26
e. Iron Enhanced Sand Filter Project ISF1, pages 31-32
The five projects proposed will go toward the waste load reductions called for as part of the TMDL and WRAPS
studies for these two lakes. Grouping all five projects together will provide economics of scale and assist with the
incremental decrease in the watershed loadings to Lake Independence and Lake Ardmore. The projects will be
managed by the City of Medina in cooperation with the Pioneer -Sarah Creek Watershed Management Commission.
6. READINESS TO PROCEED (up to 25 points)
Scoring Guide Total 25 Points
Project elements are in place for the project to proceed
and documentation is provided (e g planning, design,
Up to 25 pts.
permits).
Reviewers will award points based on how soon a project can begin construction.
Page 12
Part 2
Natural Resources "Opportunity" Grant Program
Using the area below, please provide:
• Describe the steps you have taken to proceed immediately with the project. Provide information and
documentation on project elements such as status of designs, permits, inter -local agreements, landowner
agreements, easements, other secured funding, staff, or agency approvals.
Discussions have been held between the City, the PSCWMC, Hennepin County and the Lake Association on the
Lake Ardmore Area study and the City plans to move forward on implementation. All parties have been favorable and
strongly support the project. Application for a Clean Water Legacy Grant will be made this cycle (2017) requesting
$122,000. If approved, the City will proceed with design and instillation when all the contracts are executed. The City
of Medina has two engineering consulting firms under contract that specialize in the design and implementation of these
types of BMP projects. No special permits or conditional uses are expected. Preliminary discussions have been held
with the adjacent landowners with no concerns expressed.
THIS CONCLUDES PART 2
Page 13
Figure 2U: Proposed BMP exhibit within parcels
Lake independence
Parcels owned by the City of Medina
or Hennepin forfeited land
Appendix A
page 1
Ardmore Area Subwatershed Stormwater Retrofit Analysis
GS1
Gully Stabilization
GS1
The gully north of Fern Street receives concentrated flow via a storm sewer pipe. Field
measurements showed that the gully is approximately 120 feet long. The largest width
measurement was recorded as five -feet, and the largest depth measurement was recorded as four -
feet. In total, it is estimated that 1,390 cubic feet or 50 tons of sediment has been eroded to date.
The BWSR Pollution Reduction Estimator worksheet was utilized to estimate the phosphorous load
that the gully is producing. Stabilizing the gully could reduce the TP load by 100%.
page 2
Ardmore Area Subwatershed Stormwater Retrofit Analysis
Table 7U. Site
Summary — GS1
Model Used
BWSR worksheet
Erosion Length
120 ft
Erosion Area
600 sq ft
Estimated TP
Removal
3.4 Ibs/yr
Installation Cost
$12,000
Design/Admin
$4,000
Maintenance
Cost
$150
Total 20 Year
Cost
$18,850
$/Ib-TP remov-
al /yr
$277
Figure 11U: Left— Erosion to the
eastern side of the gully. Right -
West side of the gully, eventually
flowing into wetland connected to
Lake Independence.
Figure 12U: Drainage area and location map
Gully Stabaliza#ion
I
page 3
Ardmore Area Subwatershed Stormwater Retrofit Analysis
ISF1
Iron Enhanced Sand Filters (MN Filter)
In order for iron enhanced sand filters to be effective, they must be designed to drain after a storm
event in order to prevent hypoxic conditions.
Figure 31U: Schematic of iron enhanced sand filter
IRON ENHANCED FILTER MEDIA
PVC UNDERDRAIN
There is one iron enhanced sand filter (ISF1) proposed in this watershed, which is in the same
location as PD2. Only one BMP should be considered at this site; therefore, if an iron enhanced sand
filter is utilized, pond PD2 would not be constructed.
Figure 32U: Iron enhanced sand filter; Source: BWSR
page 4
Ardmore Area Subwatershed Stormwater Retrofit Analysis
ISF1
Figure 33U: Location of the proposed ISF1
Table 15U. Site Summary
—ISF1
Model Used
N/A
Drainage Area
4.1 ac
Proposed Pond Area
5,400 sq ft
Estimated TP removal
3.1 Ibs/yr
Installation Cost
$58,000
Design/Admin
$15,000
Maintenance Cost / yr
$500
Total 30 Year Cost
$87,500
$/Ib-TP removal /yr
$941
Figure 34U: Drainage area and location map
CD Est
age
Ardmore Area Subwatershed Stormwater Retrofit Analysis
PD3
Pond Excavation
The third pond (PD3) would be an expansion of an existing pond east of Aspen Avenue and south of
Maple Street. Visual observations have determined that this pond requires maintenance to remove
sediment. Removal of sediment and expansion of the pond is proposed to increase pollutant removal
efficiency. The pond is proposed to be expanded westward as to not impact surrounding wetlands.
Figure 17U: Stormwater treatment basin
TOP OF
BERM
10' MIN
OUTLET
STRUCTURE
100 YEAR
STORM EVENT
PEAK ELEVATION
12" MIN
EXCAVATE TO INVERT
NORMAL WATER LEVEL
TRAPPED
SEDIMENT
10'
Ardmore Area Subwatershed Stormwater Retrofit Analysis
page 6
PD3
PD3
Model Used
MIDS
Drainage Area
8.0 ac
Existing Pond Area
8,700 sq ft
Proposed Pond Area
14,000 sq ft
Estimated TP removal
1.1 Ibs/yr
Installation Cost
$31,800
Design/Admin
$12,500
Maintenance Cost/yr
$250
Total 30 Year Cost
$51,550
$/Ib-TP removal /yr
$1,562
Figure 22U: Purple outline shows
proposed enlarged pond for PD3.
Above- view looking south. Below -
view looking west.
Figure 23U: Drainage area and location map
irk.
Fern St
Walnut St
Maple St
Excavate
Pre-existing Pond
acEratmoD
page 7
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SRl
Shoreline Restoration
Shoreline erosion is also a source of phosphorus. All of the sediment created by shoreline erosion is
directly deposited into the lake with no chance for treatment. Visual observations revealed that
shoreline erosion is occurring near Lakeshore Park on either side of the boat ramp. The erosion is
approximately 160 ft. long and is estimated to contribute 2 Ibs/yr of phosphorus to Lake
Independence. This phosphorus load could be greatly reduced by stopping the erosion and restoring
the shoreline.
Figure 13U: Photo of shoreline stabilization; Source: MN DNR
page 8
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SR,
SR1
able 8U. Site Summary
- SR1
Model Used
BWSR worksheet
Eroding Shoreline
160 ft
Estimated TP Removal
2.0 Ibs/yr
Installation Cost
$16,000
Design/Admin
$1,500
Maintenance Cost / yr
$240
Total 20 Year Cost
$22,000
$/Ib-TP removal /yr
$550
Figure 14U: Close up of the
shoreline erosion
Figure 1511: The erosion exists on both sides of the boat launch. It extends
approximately 120 ft. to the right of the launch and 40 ft. to the left.
Figure 16U: Drainage area and location map
page 9
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SS1
Stream Stabilization
Erosion from streams releases sediment and transports it directly into the lake. Since particulate
phosphorous is adhered to the soil particles, this results in direct phosphorus loading as well as a
reduction of water clarity. The stream on the south side of Lake Ardmore that flows into Lake
Independence is experiencing moderate erosion in the area between Ardmore Avenue and Lakeshore
Avenue. The moderate erosion is occurring at a sharp natural meander point in the stream. Sharp
curves encourage erosion because water on the outside of the curve has to move faster than the
water on the inside of the curve to cover more distance in the same amount of time. The force of the
accelerated stormwater along the stream bank is greater than the cohesive force of the soil. It is
recommended that moderate stream bank erosion is corrected sooner rather than later; as left
unrepaired, it will continue to erode the bank and deposit phosphorous rich sediment into the lake.
We measured the volume of the moderate erosion to be approximately 40 cubic feet. The BWSR
Pollution Reduction Estimator estimated 0.2 Ibs/yr of phosphorus export from this area. Repairing
the stream bank erosion would cease its TP loading. Repair and stabilization of this area may be
accomplished by placement of toe boulders, brush bundles, or geo-synthetic mats. Native vegetation
with deep root systems also helps stabilize these areas but may be difficult to establish in this
location due to the extensive tree cover.
Although the remaining portions of the channel are un-vegetated and may be susceptible to erosion,
BMPs are not proposed at this time. Active erosion was not observed during field reconnaissance,
and similar to the area above, stabilization by establishing a vegetated stream bottom would be
extremely difficult due to the extensive tree cover. If observations at a later date determine stream
bed erosion to be a concern, this segment should be re-evaluated.
page 10
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SS1
SS1
Table 6U. Site Summary
— SS1
Model Used
BWSR
Calculator
Erosion Length
70 ft
Erosion Area
110 sq ft
Estimated TP
Removal
0.2 Ibs/yr
Installation Cost
$8,250
Design/Admin
$4,000
Maintenance
Cost / yr
$50
Total 20 Year
Cost
$13,200
$/Ib-TP
removal /yr
$3,300
Figure 8U: Erosion seen looking southeast
Figure 9U: Drainage area and location map
Ardmore Area Subwatershed Stormwater Retrofit Analysis
Projects and Practices Application
Grant Name - Lake Ardmore Area BMP Retrofit Projects
Grant ID - ??
Organization - City of Medina
1 Projects and Practices 2018
Scott Johnson
1,', . , ,I�5 -
$122,000
Hennepin
$41,050
070102060103
25%
Pioneer -Sarah Creek WMC
25%
11
The Ardmore Area Subwatershed Stormwater Retrofit Assessment provide BMP recommendations to reduce
phosphorus loads to Lake Ardmore and Lake Independence in the City of Medina. Both Lake Ardmore (MNDNR
#27015300) and Lake Independence (MNDNR# 27017600) are included on the MPCA's 303(d) list as impaired for
aquatic recreation due to excessive nutrients. Lake Independence had a total daily maximum load (TMDL) study
completed by the Pioneer -Sarah Creek Watershed Management Commission and approved by the MPCA and EPA
in 2007. The Lake Ardmore TMDL has been submitted to the MPCA and is under review and comment as part of
the PSWMC WRAPS study. The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of the
nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising
71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation
of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50%
reduction). Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA
water quality standards.
The goal of this project is to reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake
Report created on: 7/14/2017
Page 1 of 9
Ardmore by 1.1 Ibs/year by installing 5 best management practices identified in the Lake Ardmore Area
Subwatershed Stormwater Retrofit Assessment. These five BMP's are located on property controlled by the City
of Medina directly or indirectly through Hennepin County Tax forfeit. Operation and maintenance on these
projects will be provided by the City of Medina.
The City of Medina will be the project lead (grant applicant). It will be done in partnership with the Pioneer -Sarah
Creek Watershed Management Commission and the Hennepin County Environment and Energy Department.
These efforts are supported of the Lake Independence Citizens Association, the Lake Ardmore Association, the
Pioneer -Sarah Creek WMC, Hennepin County Environment and Energy Department and Three Rivers Park District.
Narrative
What organization will serve as the Fiscal Agent for this grant?
City of Medina
Did your organization receive CWF grant dollars in FY 2014, FY 2015 and/or FY 2016? If less than 500/0 of the total grant amount awarded
from FY 2014, FY 2015 and FY 2016 grants have been spent, please explain your organization's capacity (including available FTEs or
contracted resources) to effectively implement additional Clean Water Fund dollars.
No.
Water Resource of Concern: Identify the water resource of concern the proposed project is targeting.
Lake Independence (MNDNR# 27017600) and Lake Ardmore (MNDNR #27015300)
1
Project Description: 1. (5 points) A) What nonpoint pollution concerns will be the focus of this action(s)? B) Describe the public benefits of
this action(s) to the water resource of concern from a local and state perspective. C) Describe how the resource of concern aligns with at
least one of the statewide priorities referenced in the "Projects and Practices" section of the RFP.
1) The focus of this work will be to limit the phosphorus loads that are negatively affecting the trophic status of Lakes Independence and Ardmore and
their suitability to support aquatic recreational uses such as swimming and fishing.
2) Lake Independence is 851 acres is size, used extensively for boating, fishing, swimming and aesthetic viewing by the entire Twin Cities regional area.
The south shoreline of the lake is within the Baker Park Reserve operated by the Three Rivers Park District. It contains two public swimming beaches, a
campground, an ADA accessible fishing pier, numerous picnic areas and a boat launch. Lake Ardmore is 15 acres in size and is more local in nature. It is used
by the surrounding neighborhood residents for aesthetic and recreational activities. Lake Independence and Baker Park Reserve along with the local
communities are dependent upon visitors and landowners engaging directly in water based recreational activities on the lake. Lake Ardmore drains directly
into Lake Independence. Reducing nutrients in Lake Ardmore will directly affect Lake Independence nutrient loads.
3) From a state priority, these BMP projects will assist in a) restoring state waters to meet state water quality standards. The mean 10 year summer
average phosphorus values for Lake Independence is 55 ug/I compared to the state standard of 40 ug/I in the North Central Hardwood Forest ecoregion and b)
restore and protect water resources for public use and public health, including drinking water. These projects will help to restore and protect the long term
Report created on: 7/14/2017 Page 2 of 9
water quality of both lakes. Lake Independence is a prime public recreational resource serving the 7-county Metro area and beyond.
Relationship to Plan: 2a. (15 points) Describe why the water resource of concern was identified in the plan as a priority resource. For the
proposed project, identify the specific water management plan reference by plan organization (if different from the applicant), plan title,
section, and page number. In addition to the plan citation, provide a brief narrative description that explains: whether this application fully
or partially accomplishes the referenced activity, the estimated scale of impact that the activity in the plan has on the problem identified and
the estimated scale of impact of the proposed project.
Lakes Independence and Ardmore are priority resources in both the PSCWMC 3rd Generation Plans and in the PSCWMC WRAPS/TMDL. Lake Independence is
considered the top priority water -based recreational resource in the watershed because of its excellent accessibility to the public and the wide range of
recreational activities it supports, including fishing, boating, swimming, camping, group camps and nature trail/viewing. The following information is pertinent
to Lake Independence and Lake Ardmore in the local comprehensive plans;
1) Pioneer -Sarah Creek Watershed Management Commission 3rd Generation Management Plan.
a. Section 2.4.1, pages 2-15 to 2-18
b. Section 4.2.2, page 4-4
c. Section 4.3, pages 4-9, 4-12 and 4-14
2) Pioneer -Sarah Creek Watershed Management Commission, Lake Independence Phosphorus TMDL, and TMDL Implementation Plans dated January
2007 and March 12, 2007 respectively.
3) Pioneer -Sarah Creek Watershed Management Commission Draft TMDL (April 2017)
a. Section 3-2
b. Section 8
c. Appendix C, page 79
d. Appendix D, pages 187-189
e. Appendix E, Internal Phosphorus Loading and Alum Dosage Considerations for Lakes in the Pioneer Creek Watershed, Minnesota
f. Appendix F, Implementation cost estimates.
4) Pioneer -Sarah Creek Watershed Management Commission Draft Subwatershed Watershed Restoration and Protection Strategy Report (April 2017)
a. Section 2.3 to 2.5, tables 2-4 and 2-5 pages 16 to 19.
b. Section 3, prioritizing and implementation, pages 22 to 47.
5) Ardmore Area Subwatershed Stormwater Retrofit Assessment, March 2016
a. Streambank Stabilization Project SS1, pages 17-18
b. Gully Stabilization Project GS1, pages 19-20
c. Shoreline Restoration Project SR1-pages 21-22
d. Pond Excavation -Expansion Project PD3, page 26
e. Iron Enhanced Sand Filter Project ISF1, pages 31-32
The five projects proposed will go toward the waste load reductions called for as part of the TMDL and WRAPS studies for these two lakes. Grouping all five
projects together will provide economics of scale and assist with the incremental decrease in the watershed loadings to Lake Independence and Lake Ardmore.
The projects will be managed by the City of Medina in cooperation with the Pioneer -Sarah Creek Watershed Management Commission.
Relationship to Plan: 2b. Provide web links to all referenced plans.
Report created on: 7/14/2017
Page 3 of 9
https://www.pca.state.mn.us/sites/default/files/wq-ws4-32a.pdf
https://www.pca.state.mn.us/water/tmdl/lake-independence-excess-nutrients-tmdl-project
https://www.pca.state.mn.us/sites/default/files/wq-iw8-03e.pdf
http://www. pioneersa rahcreek.org/uploads/5/8/3/0/58303031/a rdmore_su bwatershedassessment_a pri 12016.pdf
Targeting: 3. (18 points) Describe the methods used to identify, inventory, and target the most critical pollution sources or threats (root
cause) done to date and describe any additional efforts that will be completed prior to installing projects or practices.
The PSCWMC TMDL and WRAPS studies include analysis of phosphorus sources to Lakes Independence and Ardmore. Both studies show significant external
loads of phosphorus enter the lakes from the surrounding subwatersheds. The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of
the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads
impairing the lake. Lake Ardmore has an allowable external load allocation of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load
allocation of 872 Ibs/year (a 50% reduction). Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality
standards. Additionally the City of Medina funded a subwatershed assessment for the Lake Ardmore region of the Lake Independence Watershed. This study
identified all five (5) proposed projects in the urbanized area of the watershed as BMP retrofits in their project ranking table (table 2U, page 12) This study
utilized the Urban Stormwater Retrofit Practices Manual (Center for Watershed Protection-2007). Both studies identify upland BMP's as the primary target
for reducing external phosphorus loads to the lakes.
Targeting: 4. (7 points) A) How does this application advance an overall groundwater, watershed protection, and/or restoration strategy
implemented by your organization and your partners? Listing in a plan does not necessarily constitute an overall strategy. B) Describe
activities other than those funded by this application that you and other partners have or will implement that affect the water resource of
concern including but not limited to: other financial assistance or incentive programs, easements, regulatory enforcement, or community
engagement activities that are indirectly related to this proposal.
These projects are recommended in the PSCWMC TMDL and WRAPS studies and are included in the PSCWMC Capital Improvements Program and the City of
Medina stormwater management plans. The City of Medina has been instrumental in supporting and funding efforts in their community to reduce the
external nutrient loads into Lakes Independence and Ardmore. Their efforts include adopting a model nutrient management ordinance that meets the U of
MN manure and pasture recommendations for all new livestock facilities. Medina was a major contributing partner to; a) the PSCWMC for the Lake
Independence Nutrient Management Program approved by the State Legislature in 2007, that reduced external loads into Lake Independence by 67.2 Ibs, and
b) the Lake Independence MEP Grant Water Quality Project, which installed approximately 5 rain gardens in the Lake Ardmore area. Medina received $35,000
in grant money from the State Board of Water and Soil Resources Clean Water Legacy funds between 2008 and 2010. They created a shoreland restoration
program that provided 75% matching funds to homeowners for Lake Independence shoreline restoration projects with a budget of $110,000 (City, $50,000,
Landowners $25,000, CWG $35,000). Medina also co -sponsored the Loretto Creek Water Quality Improvement Project that reduced nutrient loads into the
Creek by 95 Ibs/year. This Creek drains to Lake Sarah. As part of the PSCWMC, Medina is part of the Watersheds overall strategy education and outreach
program.
Measureable Outcomes: 5. (10 points) A) What pollutant(s) of concern (For groundwater: bacteria, untreated sewage, nitrate, pesticides,
etc.; For surface water: dissolved phosphorus, nitrogen, sediment, etc.) does this project specifically address? B) Has there been a pollutant
reduction goal set in relation to that pollutant of concern or the water resource of concern that is the subject of this application? C) If so,
what is that goal and what process was used to set this goal? If no pollutant reduction goal has been set, describe the water quality trends or
other management goals that have been established. D) For protection projects, indicate measurable outputs such as acres of protected
land, number of potential contaminant sources removed or managed, etc.
Report created on: 7/14/2017 Page 4 of 9
A) The project will reduce phosphorus loads that affect the water quality of Lakes Independence and Ardmore.
B&C) The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence
TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load
allocation of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50% reduction).
D) The goal of this project is to reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake Ardmore by 1.1 Ibs/year by installing 5 best
management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment.
Measureable Outcomes: 6. (15 points) A) Describe how this project directly addresses the water resource of concern or potential pollution
sources and how much effect the project will have on the root cause of the most critical pollution problems or threats. B) What is the annual
reduction in pollutant(s) that will be achieved or avoided for the water resource of concern after this project is completed?
A) The Lake Ardmore TMDL study identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing the lake. The Lake
Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Both studies identify and recommend
watershed BMP's as the primary target to achieve the MPCA water quality standards.
B) This project will reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake Ardmore by 1.1 Ibs/year by installing 5 best
management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment.
Measureable Outcomes: 7. (10 points) Will the overall project have additional specific secondary benefits, including but not limited to
measured or estimated hydrologic benefits, enhancement of aquatic and terrestrial wildlife species, drinking water protection,
enhancement of pollinator populations, or protection of rare and/or native species? If so, specifically describe, or quantify if possible, what
those benefits will be.
Habitat; Four of the projects will reduce localized and area wide sediment loads and establish vegetation where little or none exists. Restoration and i
stabilization of these areas will assist in terrestrial and aquatic habitat development on site and into the overall Lake Independence and Ardmore system.
Reducing phosphorus loads will also improve water clarity and improve conditions for the aquatic habitat of the lake.
Aesthetic and recreational opportunities will be improved because of less frequent and severe algae blooms due to the decrease in nutrient concentrations.
The City of Medina will promote the projects and their effects on the area lakes. The City and the PSCWMC are also undertaking various opportunities to
increase the public's awareness on the cause and effects of their land use decisions on the area lakes and streams.
Cost Effectiveness: 8. (5 points) Describe why the proposed project(s) is considered to be the most cost effective and reasonable means to
attain water quality improvement or protection benefits. Consider such factors as, but not limited to BMP effectiveness, timing, site
feasibility, practicality, and public acceptance. If any, what other alternatives were considered to achieve the same type and amount of
benefit outlined in the proposed project?
These projects were identified and ranked in the urbanized area assessment of the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. They
are located on land owned and controlled by the City of Medina. The City of Medina was the driving force in the study and identification of the projects they
would like to immediately move forward on from the study. They are committed to integrating stormwater BMP's on the land they are in control of, when
they are practical and feasible. These five projects were considered as such in the Lake Ardmore Area SWA completed in 2016. The City of Medina wishes to
progress from the study to implementation. The project were ranked #1 (GS1), #2 (SR1), #4 (ISF1), #10 (PD3) and #11 (SS1) out of 12 projects
recommendations based on the cost of the project per pound of phosphorus reduction in the urban area of the watershed assessment study. The cost per
Report created on: 7/14/2017
Page 5 of 9
Questions & Answers
pound of TP reductions are as follows; GS1=$277/Ib. SR1=$550/Ib. ISF1=$941/Ib. PD3=$1,562/Ib. SS1=$3,300/Ib. The average weighted cost for all 5 projects
together will be $750/Ib. For a developed area these costs are considered very reasonable.
Acceptance of the projects is high with strong local participations on the part of the City of Medina, the PSCWMC and the Lake Independence Citizens
Association. Hennepin County and the PSCWMC support the projects as well as evidenced by their financial contributions ($20,000 and $10,525 respectively)
and their roles in the grant application process.
All five sites have been inspected and deemed desirable for their respective BMP's. The City of Medina has control and access to all of the BMP areas.
Project Readiness: 9. (8 points) Describe steps and actions already taken to ensure that project implementation can begin soon after grant
award including preliminary discussions with permitting authorities (if applicable) and the status of any state, federal or local permits that
may be required for the project (Conditional use, NPDES, WCA, EAW, USACE, Public Waters, archeological surveys, etc.). Also describe any
preliminary discussions with landowners/occupiers, status of agreements/contracts, contingency plans, and other project development
activities to date that will ensure a smooth start to the project and minimize administrative or other critical delays.
Discussions have been held between the City, the PSCWMC, Hennepin County and the Lake Association on the Lake Ardmore Area study and the City plans to
move forward on implementation. All parties have been favorable and strongly support the project. Application to Hennepin County for a $20,000
Opportunity Grant occurred in June 2017. The County has approved said grant contingent upon the City leveraging CWL and other local funds to achieve full
funding. The City of Medina has two engineering consulting firms under contract that specialize in the design and implementation of these types of BM
projects. No special permits or conditional uses are expected. Preliminary discussions have been held with the adjacent landowners with no concerns
expressed.
Project Readiness: 10. (2 points) Newsletters, signs and press releases are standard communication tools. Beyond those basics, describe
any additional project activities that would be added to the grant workplan aimed at engaging your local community on the need, benefits,
and long term impacts of this project.
The City of Plymouth, PSCWMC, Lake Independence Citizens Association and Hennepin County all maintain web sites and newsletters that have water -related
resources elements. Creating a website information page and/or newsletter articles specific to the grant and the projects would be expected and pursued. .
BBR: 11. (5 points) Did your organization submit a Biennial Budget Request (BBR) to BWSR in 2014?
No. The City of Medina deferred to the PSCWMC BBR for this project.
The Constitutional Amendment requires that Amendment funding must not substitute traditional state funding. Briefly describe how this
project will provide water quality benefits to the State of Minnesota without substituting existing funding.
All project, non -grant funding will come from local sources. No other state funding is being pursued.
Application Budget
Activity Name
Activity Description
State Grant $ Activity
rested Lifespan
(yrs)
Report created on: 7/14/2017
Page 6 of 9
Lake Ardmore Area
BMP Retrofit Projects
Install 5 best management practices identified in the 2016 Urban
Area section of the Lake Ardmore Subwatershed Retrofit
Assessment Study.
STRUCTURAL BEST
MANAGEMENT
PRACTICES
$122,000
20
Proposed Activity Indicators
Lake Ardmore Area BMP
Retrofit Projects
PHOSPHORUS (EST.
REDUCTION)
9.8 LBS/YR
Lake
Independence
and Lake
Ardmore
NURP, P8, MIDS,
BWSR Pollution
Reduction
Calculator.
1 project with
5 separate
BMPs and
locations
Activity Details
Lake Ardmore Area BMP
Retrofit Projects
Are you interested in applying
for CWP Loans for this
project?
No
Lake Ardmore Area BMP Dollar amount requested for N/A
Retrofit Projects Ag BMP Loan Program:
Report created on: 7/14/2017
Page 7 of 9
Application Image
Report created on: 7/14/2017 Page 8 of 9
Map Image
Report created on: 7/14/2017 Page 9 of 9
Figure 2U: Proposed BMP exhibit within parcels
Lake independence
Parcels owned by the City of Medina
or Hennepin forfeited land
Appendix A
page 1
Ardmore Area Subwatershed Stormwater Retrofit Analysis
GS1
Gully Stabilization
Gullies are created by concentrated stormwater cutting into the landscape and eroding away the soil.
This occurs when the erosive force of the water flow is greater than the cohesive force of the soil.
Over time the gulley cuts deeper into the soil, creating unstable side slopes. The near vertical side
slopes of the gully then slough in and are transported downstream into the receiving water. Since
particulate phosphorous is attached to the sediment, this directly contributes to the phosphorous
loading into the receiving water. If not repaired, gullies continue to cut and become larger and
contribute to the phosphorous load.
Gullies can be stabilized by using rip rap, boulders, natural vegetation, and manufactured synthetic
products. Stabilization of a gully is a similar process to stabilizing a stream. Riprap can often be
positioned at strategic locations to dissipate the flow and reduce scouring. Vegetation and synthetic
products can also be used to create greater cohesion and resistance to scouring, as well as slowing
down the velocity of water flow.
Figure 10U: Stabilization using manufactured synthetic
products; Source: Contech Engineered Solutions
GS1
The gully north of Fern Street receives concentrated flow via a storm sewer pipe. Field
measurements showed that the gully is approximately 120 feet long. The largest width
measurement was recorded as five -feet, and the largest depth measurement was recorded as four -
feet. In total, it is estimated that 1,390 cubic feet or 50 tons of sediment has been eroded to date.
The BWSR Pollution Reduction Estimator worksheet was utilized to estimate the phosphorous load
that the gully is producing. Stabilizing the gully could reduce the TP load by 100%.
page 2
Ardmore Area Subwatershed Stormwater Retrofit Analysis
Table 7U. Site
Summary — GS1
Model Used
BWSR worksheet
Erosion Length
120 ft
Erosion Area
600 sq ft
Estimated TP
Removal
3.4 Ibs/yr
Installation Cost
$12,000
Design/Admin
$4,000
Maintenance
Cost
$150
Total 20 Year
Cost
$18,850
$/Ib-TP remov-
al /yr
$277
Figure 11U: Left— Erosion to the
eastern side of the gully. Right -
West side of the gully, eventually
flowing into wetland connected to
Lake Independence.
Figure 12U: Drainage area and location map
Gully Stabaliza#ion
I
page 3
Ardmore Area Subwatershed Stormwater Retrofit Analysis
ISF1
Iron Enhanced Sand Filters (MN Filter)
Similar to enhanced filtering devices, iron enhanced sand filters are efficient in reducing the dissolved
portion of the phosphorous. Iron enhanced filters utilize iron filings within the filter media. As the
stormwater passes through the media, the dissolved phosphorous attaches to the iron filings within
the media, effectively treating the stormwater. A pre-treatment settling basin is utilized upstream of
the iron enhanced filter to settle out the sediment. Any sediment that passes through the pre-
treatment will still have an opportunity to settle out in the iron enhanced filter; however, over time,
sediment may plug the iron enhanced filter and reduce overall effectiveness.
In order for iron enhanced sand filters to be effective, they must be designed to drain after a storm
event in order to prevent hypoxic conditions.
Figure 31U: Schematic of iron enhanced sand filter
IRON ENHANCED FILTER MEDIA
PVC UNDERDRAIN
There is one iron enhanced sand filter (ISF1) proposed in this watershed, which is in the same
location as PD2. Only one BMP should be considered at this site; therefore, if an iron enhanced sand
filter is utilized, pond PD2 would not be constructed.
Figure 32U: Iron enhanced sand filter; Source: BWSR
page 4
Ardmore Area Subwatershed Stormwater Retrofit Analysis
ISF1
Figure 33U: Location of the proposed ISF1
Table 15U. Site Summary
—ISF1
Model Used
N/A
Drainage Area
4.1 ac
Proposed Pond Area
5,400 sq ft
Estimated TP removal
3.1 Ibs/yr
Installation Cost
$58,000
Design/Admin
$15,000
Maintenance Cost / yr
$500
Total 30 Year Cost
$87,500
$/Ib-TP removal /yr
$941
Figure 34U: Drainage area and location map
CD Est
age
Ardmore Area Subwatershed Stormwater Retrofit Analysis
PD3
Pond Excavation
Traditional stormwater ponds can reduce phosphorus loads in urban runoff by allowing for
sedimentation to occur. Once the water reaches the pond the velocity is greatly reduced, and thus
allowing the suspended solids to settle out. This traps the phosphorous rich sediment in the bottom
of the pond and prevents it from entering downstream surface waters. Ponds are a good way to treat
large areas, and the larger the pond, the greater the efficiency.
Five pond excavation projects are proposed. Two of the projects already have existing ponds and are
proposed to be expanded to NURP standards. The other three pond excavation projects are new
ponds in locations that could benefit from the water quality treatment.
The first proposed pond to be excavated (PD1) is an already existing pond in Walnut Park. The
current pond is estimated to have a surface area of 620 square feet and has a drainage area of 2.9
acres. This pond is severely undersized and is providing little treatment in the existing condition. To
meet NURP standards, the pond must be enlarged considerably. It is noted that a rain garden is also
proposed within this sub -watershed, which would remove a fraction of the suspended solids before
entering the pond. Routing stormwater through multiple BMPs is often referred to as a treatment
train and can have increased water quality benefits. The phosphorous reduction reported in Table 9U
takes into account the minimal treatment that is occurring in the existing condition in the undersized
pond.
The second proposed pond (PD2) would be located at the receiving end of the eroding gully, north of
Fern Street. This is a new proposed pond that would be approximately 2,900 square feet in surface
area. This pond would have water quality benefits as it would intercept particulate phosphorous
prior to discharging into the large downstream wetland, which is directly connected to Lake
Independence. It should be noted that a gully stabilization project is proposed upstream of PD2, and
it would be critical that the gulley stabilization project be completed prior to implementing PD2.
The third pond (PD3) would be an expansion of an existing pond east of Aspen Avenue and south of
Maple Street. Visual observations have determined that this pond requires maintenance to remove
sediment. Removal of sediment and expansion of the pond is proposed to increase pollutant removal
efficiency. The pond is proposed to be expanded westward as to not impact surrounding wetlands.
The fourth pond (PD4) would be a new pond west of the stream erosion. In the current condition, the
storm sewer from Lakeshore Avenue directs stormwater into the vicinity of the proposed PD4, and it
enters the stream untreated. A stormwater pond in this location would treat the stormwater and
remove pollutants before discharging it into the stream and ultimately Lake Independence.
The fifth pond (PD5) would be excavated north of Pine Street near Lakeshore Avenue. The new 4,000
square -foot pond would treat street runoff that would otherwise flow into the lakes.
Figure 17U: Stormwater treatment basin
a
Q
TOP OF
DER
10` MIN
1
CUTLET
STRUCTURE
W5
41 100 YEAR
re
STORM EVENT
PEAK ELEVATION
12" MIN
EXCAVATE TO INVERT
NORMAL WATER LEVEL
TRAPPED
SEDIMENT
10'
Ardmore Area Subwatershed Stormwater Retrofit Analysis
page 6
PD3
PD3
Model Used
MIDS
Drainage Area
8.0 ac
Existing Pond Area
8,700 sq ft
Proposed Pond Area
14,000 sq ft
Estimated TP removal
1.1 Ibs/yr
Installation Cost
$31,800
Design/Admin
$12,500
Maintenance Cost/yr
$250
Total 30 Year Cost
$51,550
$/Ib-TP removal /yr
$1,562
Figure 22U: Purple outline shows
proposed enlarged pond for PD3.
Above- view looking south. Below -
view looking west.
Figure 23U: Drainage area and location map
irk.
Fern St
Walnut St
Maple St
Excavate
Pre-existing Pond
acEratmoD
page 7
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SRl
Shoreline Restoration
Shoreline erosion is also a source of phosphorus. All of the sediment created by shoreline erosion is
directly deposited into the lake with no chance for treatment. Visual observations revealed that
shoreline erosion is occurring near Lakeshore Park on either side of the boat ramp. The erosion is
approximately 160 ft. long and is estimated to contribute 2 Ibs/yr of phosphorus to Lake
Independence. This phosphorus load could be greatly reduced by stopping the erosion and restoring
the shoreline.
Shoreline restoration is not much different than gully and stream stabilization. Shoreline restoration
may include the use of rip rap boulders near the water surface to armor the shore against the wave
action. Vegetation can be re-established above the hard armor, which will penetrate deep into the
underlying soil to prevent erosion and reduce the velocity of the stormwater that flows down the
bank.
Figure 13U: Photo of shoreline stabilization; Source: MN DNR
page 8
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SS1
Stream Stabilization
Erosion from streams releases sediment and transports it directly into the lake. Since particulate
phosphorous is adhered to the soil particles, this results in direct phosphorus loading as well as a
reduction of water clarity. The stream on the south side of Lake Ardmore that flows into Lake
Independence is experiencing moderate erosion in the area between Ardmore Avenue and Lakeshore
Avenue. The moderate erosion is occurring at a sharp natural meander point in the stream. Sharp
curves encourage erosion because water on the outside of the curve has to move faster than the
water on the inside of the curve to cover more distance in the same amount of time. The force of the
accelerated stormwater along the stream bank is greater than the cohesive force of the soil. It is
recommended that moderate stream bank erosion is corrected sooner rather than later; as left
unrepaired, it will continue to erode the bank and deposit phosphorous rich sediment into the lake.
We measured the volume of the moderate erosion to be approximately 40 cubic feet. The BWSR
Pollution Reduction Estimator estimated 0.2 Ibs/yr of phosphorus export from this area. Repairing
the stream bank erosion would cease its TP loading. Repair and stabilization of this area may be
accomplished by placement of toe boulders, brush bundles, or geo-synthetic mats. Native vegetation
with deep root systems also helps stabilize these areas but may be difficult to establish in this
location due to the extensive tree cover.
Although the remaining portions of the channel are un-vegetated and may be susceptible to erosion,
BMPs are not proposed at this time. Active erosion was not observed during field reconnaissance,
and similar to the area above, stabilization by establishing a vegetated stream bottom would be
extremely difficult due to the extensive tree cover. If observations at a later date determine stream
bed erosion to be a concern, this segment should be re-evaluated.
page 9
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SS1
SS1
Table 6U. Site Summary
— SS1
Model Used
BWSR
Calculator
Erosion Length
70 ft
Erosion Area
110 sq ft
Estimated TP
Removal
0.2 Ibs/yr
Installation Cost
$8,250
Design/Admin
$4,000
Maintenance
Cost / yr
$50
Total 20 Year
Cost
$13,200
$/Ib-TP
removal /yr
$3,300
Figure 8U: Erosion seen looking southeast
Figure 9U: Drainage area and location map
page 10
Ardmore Area Subwatershed Stormwater Retrofit Analysis
SR,
SR1
able 8U. Site Summary
- SR1
Model Used
BWSR worksheet
Eroding Shoreline
160 ft
Estimated TP Removal
2.0 Ibs/yr
Installation Cost
$16,000
Design/Admin
$1,500
Maintenance Cost / yr
$240
Total 20 Year Cost
$22,000
$/Ib-TP removal /yr
$550
Figure 14U: Close up of the
shoreline erosion
Figure 1511: The erosion exists on both sides of the boat launch. It extends
approximately 120 ft. to the right of the launch and 40 ft. to the left.
Figure 16U: Drainage area and location map
page 11
Ardmore Area Subwatershed Stormwater Retrofit Analysis
WSB
701 Xenia Avenue South I Suite 300 I Minneapolis, MN 55416 I (763) 541-4800
July 10, 2017
Mr. Scott Johnson
City Administrator
City of Medina
2052 County Road 24
Medina, MN 55340
Re: WSB & Associates, Inc. 2018 Rate Schedule
Dear Mr. Johnson:
WSB is grateful for your continued confidence in our team to provide engineering, planning, and
associated professional services. We are pleased to present you with our 2018 rate schedule.
WSB added office hours in 2017 which included a scheduled half day, once per week, in addition to
any other needs or times spent at City Hall. Based on discussion and input with City staff, we
believe that this was a success and provided an opportunity to work more closely with staff and
improve the functionality of our role with the City. We will continue to schedule office hours in
2018.
Like our clients, we are facing a competitive staffing environment and increasing costs of doing
business. As in years past, we are committed to controlling our costs and minimizing change in our
rates. For 2018, WSB is proposing a rate increase averaging less than 3% for those employees that
provide the bulk of the services to the City. It is important to note that the rates we provide
Medina are one year behind the other clients we serve.
At this time, we are not proposing an increase in our monthly retainer amount of $1,800. The
retainer includes building permit reviews and we have continued to see strong activity in this
regard. In 2016, we completed over 380 building permit review responses and through June of
2017 have completed 105.
WSB is committed to providing a full range of industry leading services to the City of Medina. We
believe that through our continued focus on collaboration with your team and community
stakeholders, we will continue to develop exceptional solutions at every step along the way.
Please accept our sincere gratitude for the opportunity to serve the City of Medina. I would be
happy to answer any questions regarding our requested rate schedule changes. Please contact me
anytime at (763) 287-8532.
0
Building a legacy — your legacy.
Equal Opportunity Employer I wsbeng.com
WSB 2018 Rate Schedule
July 10, 2017
Page 2
Sincerely,
WSBL3 IAssocia tes, Unc.0
Jim Stremel, PE
City Engineer
0
1'
/ter /#54S--
Tom Kellogg, PE
Client Advocate
MB 2018 Rate Schedule
Billing Rate/Hour
Principal
Associate / Sr. Project Manager / Sr. Project Engineer
Project Manager
Project Engineer
Graduate Engineer
Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist
Landscape Architect / Planner / GIS Specialist
Engineering Specialist / Sr. Environmental Scientist
Engineering Technician / Environmental Scientist
$160-$180
$143-$180
$125-$137
$109-$138
$82-$102
$113-$142
$67-$107
$94-$135
$55-$89
Construction Observer
Pavement Coring
One -Person Crew
Two -Person Crew
Survey
$89-$113
$165
$245
One -Person Crew $135
Two -Person Crew $172
Three -Person Crew $189
Underwater Inspection Dive Team $470
Office Technician $45-$88
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined
by contract.
Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees;
delivery costs; etc.
Multiple rates illustrate the varying levels of experience within each category.
Rate Schedule is adjusted annually.
Building a legacy - your legacy.
Equal Opportunity Employer I wsbeng.com
Kennedy
r'
Graven
CHAR T E R E D
Offices in
Minneapolis
Saint Paul
St. Cloud
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
RONALD H. BATTY
Attorney at Law
Direct Dial (612) 337-9262
Email: rbatty a kerniedy-graven.com
July 12, 2017
Mr. Scott T. Johnson
City Administrator
City of Medina
2052 County Road 24
Medina, MN 55340
RE: 2018 Legal Rates
Dear Scott:
I propose that Kennedy & Graven's 2018 rates for Medina's legal work be adjusted as follows. The
retainer, which covers regular council meetings and staff meetings, will be increased from $1,250/mo. to
$1,500/mo. The net effect of this will be an increase of $3,000. The retainer was last increased two
years ago. The effective rate for work under the retainer was $125/hr. in 2016, the most recent period
for which we have actual full -year data. The new rate will raise the effective rate to about $145/hr.
I also propose to increase the hourly attorney rate for non -reimbursable work from $165/hr. to $170/hr.
Based on the number of hours billed in 2016 (377), this will result in an estimated increase of $1,885 in
2018. There will be no increase in the rates for reimbursable work or for non -attorney timekeepers.
The estimated increase in city fees of $4,885 ($3,000 plus an estimated $1,885) represents an increase of
2.54 percent. This seems in line with other cost increases, including staff salaries, which the city is
likely to face next year.
As always, it has been a pleasure to work with the city council and city staff during the last year. I am
proud to have been the Medina city attorney for the last 31 years and look forward to a successful 2018.
Very truly yours,
�ottec-a
Ronald H. Batty
Medina City Attorney
RHB:ktb
503342v1 RUB ME230-1A
MEDINA POLICE DEPA
MEMORANDUM
Agenda Item # 5F
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
Emergency 3-1-1
TO:
FROM:
DATE:
RE:
Mayor Robert Mitchell and City Council
Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
July 14, 2017
Resolution Authorizing the Fund Raising for Police Community Events
In the last legislation session an expenditure bill related to cities and police departments
raising and expending funds for community events passed into law in May. The law,
471.198 allows cities and police departments to solicit funds for police community events
such as Night to Unite and National Night Out and other events related to building police
community relationships.
One of the stipulations in the law is that there cannot be any ordinance that prohibits
fundraising for such events at a local level. The second stipulation is that the city council
must pass a resolution approving the activities. The city of Medina does not have an
ordinance that prohibits fundraising for such events. I have attached a resolution
approving fundraising activities for police community events.
I would ask the city council to pass the attached resolution allowing the city of Medina
and the police department to fundraise for community events to build stronger police
community relations.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.
AUTHORIZING FUNDRAISING AND EXPENDING OF FUNDS ON POLICE EVENTS
PROMOTING POLICE COMMUNITY RELATIONS
WHEREAS, the city of Medina encourages and promotes positive police community
relationships through building relationships with the communities and;
WHEREAS, State Statute 471.198 allows fundraising by the city of Medina and the
Medina Police Department for events such as National Night Out, and Night to Unite and other
events that promote police community relations and;
WHEREAS, State Statute 471.198 allows expenditures on events such as National Night
Out, and Night to Unite and other events that promote police community relations and;
WHEREAS, the city of Medina has no ordinance restricting the ability to solicit funds for
events such as National Night Out, and Night to Unite and other events that promote police
community relations and;
WHEREAS, the City of Medina encourages the city staff and the police employees to build
community relationships throughout Medina to enhance the quality of life for all and;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and approves of State Statute 471.198 allowing fundraising and expenditures for
police community relationship programs;
Dated: July 18, 2017.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5G
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2017-
RESOLUTION APPROVING PREMISES PERMIT TO THE
NORTHWEST AREA JAYCEES TO CONDUCT LAWFUL GAMBLING
WHEREAS, the Northwest Area Jaycees ("Applicant") has made application to the City
of Medina for a "Premises Permit" to conduct charitable gambling activities under authority and
regulation of Minnesota Statute 349.16; and
WHEREAS, said premises permit will be for charitable gambling activities to be
conducted at Inn Kahoots, 45 Hamel Road, within the city; and
WHEREAS, Applicant understands that this license prohibits conducting charitable
gambling activities at any other location not stated herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Medina, Minnesota
that the Applicant's request for the Premises Permit be granted for a perpetual term bound by
Section 315 of the Code of Ordinances as amended.
Dated: July 18, 2017.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2017-
July 18, 2017
EHLERS
LEADERS IN PUBLIC FINANCE
July 18, 2017
Pre -Sale Report for
City of Medina, Minnesota
$1,235,000 General Obligation Bonds, Series 2017A
MEDINA
Prepared by:
Shelly Eldridge, CIPMA
Senior Municipal Advisor
And
Stacie Kvilvang, CIPMA
Senior Municipal Advisor
1 800-552-1171 I www.ehler5-inc.cern
Executive Summary of Proposed Debt
Proposed Issue:
$1,235,000 General Obligation Bonds, Series 2017A
Purposes:
The proposed issue includes financing to reimburse the City for cost associated
with the 2017 Deerhill Improvement Project and capitalized interest through
2/1/2020. The debt service will be paid from special assessments.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429.
The Bonds will be general obligations of the City for which its full faith, credit and
taxing powers are pledged.
Term/Call Feature:
The Bonds are being issued for a 14 year term. Principal on the Bonds will be due
on February 1 in the years 2020 through 2031. Interest is payable every six months
beginning August 1, 2018.
The Bonds maturing on and after February 1, 2020 will be subject to prepayment
at the discretion of the City on September 8, 2017 or any date thereafter (callable
anytime).
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as "bank
qualified" obligations. Bank qualified status broadens the market for the Bonds,
which can result in lower interest rates.
Rating:
The City's most recent bond issues were rated Aa2 by Moody's Investors Service.
The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating
for the issue may be higher than the City's bond rating in the event that the bond
rating of the insurer is higher than that of the City.
Basis for
Recommendation:
Based on our knowledge of your situation, your objectives communicated to us,
our advisory relationship, as well as characteristics of various municipal financing
options, we are recommending the issuance of general obligation improvement
bonds as a suitable financing option for the following reasons:
• The City's policy and past practice has been to finance municipal projects
like this with this type of debt issue.
• This is a cost-effective option among the limited other options available to
finance this type ofproject.0
• General obligation bonds provide the lowest possible interest cost.
Method of
Sale/Placement:
To obtain the lowest interest cost to the City, we will competitively bid the
purchase of the Bonds from local and national underwriters/banks.
We have included an allowance for discount bidding equal to 1.20000% of the
principal amount of the issue. The discount is treated as an interest item and
4
Presale Report
City of Medina, Minnesota
July 18, 2017
Page 1
provides the underwriter with all or a portion of their compensation in the
transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your borrowing
amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer "premium" pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to
the investor, resulting in a price paid that is greater than the face value of the bonds.
The sum of the amounts paid in excess of face value is considered "reoffering
premium."
For this issue of Bonds we have been directed to use the premium to reduce the
size of the issue. The adjustments may slightly change the true interest cost of the
original bid, either up or down.
You have the choice to limit the amount of premium in the bid specifications. This
may result in fewer bids, but it may also eliminate large adjustments on the day of
sale and other uncertainties.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that there are
no refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City's outstanding
debt and will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide certain
updated Annual Financial Information and its Audited Financial Statement
annually as well as providing notices of the occurrence of certain reportable events
to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules
of the Securities and Exchange Commission (SEC). The City is already obligated
to provide such reports for its existing bonds, and has contracted with Ehlers to
prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax-exempt obligations/tax credit obligations, the City
must ensure compliance with certain Internal Revenue Service (IRS) rules
throughout the life of the issue. These rules apply to all gross proceeds of the
issue, including initial bond proceeds and investment earnings in construction,
escrow, debt service, and any reserve funds. How issuers spend bond proceeds
and how they track interest earnings on funds (arbitrage/yield restriction
compliance) are common subjects of IRS inquiries. Your specific
responsibilities will be detailed in the Tax Certificate prepared by your Bond
Attorney and provided at closing. We recommend that you regularly monitor
compliance with these rules and/or retain the services of a qualified firm to assist
you.
4
Presale Report
City of Medina, Minnesota
July 18, 2017
Page 2
Risk Factors:
The bonds are anticipated to be paid 100% with special assessment. However, the
assessments are deferred until the lots are sold by the developer or for 12 years,
the term of the bond, at which time the assessment is due and payable. If the
Developer does not sell enough lots to cover the annual principal and interest when
due, the City will need to pay the debt service payments from other city funds
and/or levy for the payment.
We have assumed no pre -paid special assessments.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used a
particular firm to provide a service, we have assumed that you will continue that
relationship. Fees charged by these service providers will be paid from proceeds
of the obligation, unless you notify us that you wish to pay them from other
sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so
their final fees may vary. If you have any questions pertaining to the identified
service providers or their role, or if you would like to use a different service
provider for any of the listed services please contact us.
Bond Attorney: Kennedy & Graven, Chartered
Paying Agent: Bond Trust Services Corporation
Rating Agency: Moody's Investors Service
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
4
Presale Report
City of Medina, Minnesota
July 18, 2017
Page 3
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
July 18, 2017
Distribute Official Statement:
Week of July 31, 2017
Conference with Rating Agency:
Week of July 31, 2017
City Council Meeting to Award Sale of the Bonds:
August 15, 2017
Estimated Closing Date:
September 7, 2017
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors:
Disclosure Coordinator:
Financial Analyst:
Shelly Eldridge (651) 697-8504
Stacie Kvilvang (651) 697-8506
Charissa Brookley (651) 697-8573
Alicia Gage (651) 697-8551
The Official Statement for this financing will be distributed to the City Council at their home or email address for
review prior to the sale date.
4
Presale Report
City of Medina, Minnesota
July 18, 2017
Page 4
City of Medina, Minnesota
$1,235,000 General Obligation Bonds, Series 2017
Assumes Current Market BQ "Aa2" Market Rates plus 25bps
12 Years - Level Debt Service - Callable Anytime (50bps)
Sources & Uses
Dated 09/07/2017 I Delivered 09/07/2017
Sources Of Funds
Par Amount of Bonds $1,235,000.00
Total Sources $1,235,000.00
Uses Of Funds
Total Underwriter's Discount (1.200%) 14,820.00
Costs of Issuance 36,000.00
Deposit to Capitalized Interest (CIF) Fund 62,875.75
Deposit to Project Construction Fund 1,120,000.00
Rounding 1,304.25
Total Uses $1,235,000.00
Series 2017A GO Bonds - 1 SINGLE PURPOSE 17/10/2017 110:58 AM
Ill, LEADERS IN PUBLIC FINANCE
EHLERS
City of Medina, Minnesota
$1,235,000 General Obligation Bonds, Series 2017
Assumes Current Market BQ "Aa2" Market Rates plus 25bps
12 Years - Level Debt Service - Callable Anytime (50bps)
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
09/07/2017 -
08/01/2018 29,783.25 29,783.25 -
02/01/2019 - 16,546.25 16,546.25 46,329.50
08/01/2019 - 16,546.25 16,546.25 -
02/01/2020 90,000.00 1.950% 16,546.25 106,546.25 123,092.50
08/01/2020 - 15,668.75 15,668.75 -
02/01/2021 90,000.00 2.050% 15,668.75 105,668.75 121,337.50
08/01/2021 - 14,746.25 14,746.25 -
02/01/2022 95,000.00 2.200% 14,746.25 109,746.25 124,492.50
08/01/2022 - 13,701.25 13,701.25 -
02/01/2023 95,000.00 2.350% 13,701.25 108,701.25 122,402.50
08/01/2023 - 12,585.00 12,585.00 -
02/01/2024 100,000.00 2.450% 12,585.00 112,585.00 125,170.00
08/01/2024 - 11,360.00 11,360.00 -
02/01/2025 100,000.00 2.600% 11,360.00 111,360.00 122,720.00
08/01 /2025 10,060.00 10,060.00
02/01/2026 105,000.00 2.750% 10,060.00 115,060.00 125,120.00
08/01/2026 8,616.25 8,616.25
02/01/2027 105,000.00 2.850% 8,616.25 113,616.25 122,232.50
08/01/2027 - 7,120.00 7,120.00 -
02/01 /2028 110,000.00 2.950% 7,120.00 117,120.00 124,240.00
08/01/2028 5,497.50 5,497.50
02/01/2029 110,000.00 3.050% 5,497.50 115,497.50 120,995.00
08/01/2029 3,820.00 3,820.00
02/01/2030 115,000.00 3.200% 3,820.00 118,820.00 122,640.00
08/01/2030 1,980.00 1,980.00
02/01/2031 120,000.00 3.300% 1,980.00 121,980.00 123,960.00
Total $1,235,000.00 $289,732.00 $1,524,732.00
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$10,134.00
8.206 Years
2.8590093%
Net Interest Cost (NIC) 3.0052497%
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
3.0100709%
2.8416844%
3.4305595%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
Series 2017A GO Bonds - 1 I SINGLE PURPOSE 17/10/2017 10:58 AM
2.8590093%
8.206 Years
0 LEADERS IN PUBLIC FINANCE
EHLERS
City of Medina, Minnesota
$1,235,000 General Obligation Bonds, Series 2017
Assumes Current Market BQ "Aa2" Market Rates plus 25bps
12 Years - Level Debt Service - Callable Anytime (50bps)
Debt Service Schedule
105% of
Date Principal Coupon Interest Total P+I CIF Net New D/S Total
02/01/2018 - - - -
02/01/2019 46,329.50 46,329.50 (46,329.50) - -
02/01/2020 90,000.00 1.950% 33,092.50 123,092.50 (16,546.25) 106,546.25 111,873.56
02/01/2021 90,000.00 2.050% 31,337.50 121,337.50 121,337.50 127,404.38
02/01/2022 95,000.00 2.200% 29,492.50 124,492.50 124,492.50 130,717.13
02/01/2023 95,000.00 2.350% 27,402.50 122,402.50 122,402.50 128,522.63
02/01/2024 100,000.00 2.450% 25,170.00 125,170.00 125,170.00 131,428.50
02/01/2025 100,000.00 2.600% 22,720.00 122,720.00 122,720.00 128,856.00
02/01/2026 105,000.00 2.750% 20,120.00 125,120.00 125,120.00 131,376.00
02/01/2027 105,000.00 2.850% 17,232.50 122,232.50 122,232.50 128,344.13
02/01/2028 110,000.00 2.950% 14,240.00 124,240.00 124,240.00 130,452.00
02/01/2029 110,000.00 3.050% 10,995.00 120,995.00 120,995.00 127,044.75
02/01/2030 115,000.00 3.200% 7,640.00 122,640.00 122,640.00 128,772.00
02/01/2031 120,000.00 3.300% 3,960.00 123,960.00 123,960.00 130,158.00
Total $1,235,000.00 - $289,732.00 $1,524,732.00 (62,875.75) $1,461,856.25 $1,534,949.06
Significant Dates
Dated
First Coupon Date
Yield Statistics
9/07/2017
8/01/2018
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (N1C)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2017A GO Bonds - 1 I SINGLE PURPOSE 17/10/2017 110:58 AM
$10,134.00
8.206 Years
2.8590093%
3.0052497%
3.0100709%
2.8416844%
3.4305595%
0 EHLERS
LEADERS IN PUBLIC FINANCE
2 YEAR TREND IN MUNICIPAL BOND INDICES
4.40%
4.20%
4.00%
3.80%
3.60%
3.40%
3.20% —
3.00%
2.80%
2.60%
Weekly Rates July, 2015 - July, 2017
Circle = Max BBI (4.03% on 12/2/2016), Diamond = Min BBI (2.80% on 7/14/2016)
Sep 15 Nov 15 Jan 16 Mar 16 May 16
Jul 16 Sep 16 Nov 16 Jan 17 Mar 17 May 17
RBI BBI (Current: 3.60%)
Jul 17
The Bond Buyer "20 Bond Index" (BBI) shows average yields on a group of municipal bonds that
mature in 20 years and have an average rating equivalent to Moody's Aa2 and S&P's AA.
Source: The Bond Buyer The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that
mature in 30 years and have an average rating equivalent to Moody's Al and S&P's A+.
lelLEADERS IN PUBLIC FINANCE
EHLERS
Resolution No.
Council Member introduced the following resolution and moved its adoption:
0
Resolution Providing for the Sale of
$1,235,000 General Obligation Bonds, Series 2017A
A. WHEREAS, the City Council of the City of Medina, Minnesota has heretofore determined that it is
necessary and expedient to issue the City's $1,235,000 General Obligation Bonds, Series 2017A (the
"Bonds"), to finance cost associated with the construction of the 2017 Deerhill Improvement project
in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota, as
follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 P.M. on August 15, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 18th day of July, 2017.
City Administrator - Clerk
Agenda Item #6A
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2017-
RESOLUTION PROVIDING FOR SALE OF $1,235,000 GENERAL OBLIGATION BONDS;
SERIES 2017A
WHEREAS, the City Council of the City of Medina, Minnesota has heretofore determined that it
is necessary and expedient to issue the City's $1,235,000 General Obligation Improvement Bonds, Series
2017A (the "Bonds"), to finance cost associated with the construction of the 2017 Deerhill Preserve Road
project in the City; and
WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"),
as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section
475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota, as
follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the municipality with
the sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 P.M. on August 15, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
Dated: July 18, 2017
Bob Mitchell, Mayor
Attest:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution 2017-
July 18, 2017
Agenda Item # 8A
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: July 6, 2017
MEETING: July 11, 2017 Planning Commission
SUBJ: 32 Hamel Road LLC — Preliminary and Final Plat for Lot Combination —
32-42 Hamel Road
Review Deadline
Application Received: June 14, 2017
120-day Review Deadline: October 12, 2017
Summary- of Request
32 Hamel Road LLC has requested approval of a plat to combine three lots located at 32, 36, and
42 Hamel Road into a single parcel. The parcels are 3,600 square feet, 9,800 square feet, and
16,340 square feet respectively, for a total of 30,258 square feet.
The subject properties are located north of Hamel Road, west of the intersection with Brockton
Lane, near the City's eastern boundary. An existing building occupies nearly all of the smallest
lot at 32 Hamel Road.
Location: 32, 36, and
42 Hamel Road
The applicant seeks to combine the properties in order to provide more flexibility with potential
additions on the existing building, construction of parking, and the like. No construction is
proposed at this time.
32 Hamel Road LLC Page 1 of 4
Preliminary/Final Plat for Lot Combination
July 18, 2017
City Council Meeting
The subject property, and property to the east and west, is zoned Uptown Hame1-2.
The City approved of a plat to combine the lots back in 2009, but the previous owner never
recorded the plat. A copy of resolution 2009-43 is attached for reference. Generally, staff
supports the combination of small lots in the Hamel area when possible in order to improve the
redevelopment potential of the parcels.
Copyright 02007 Photometry International Corp.
Analysis
The properties are currently zoned Uptown Hamel (UH-2). The table below summarizes the
required lot standards for the district (Section 834) and what is proposed for the combined lot.
I UH-2 Requirement
Proposed Lot
Lot Size
No Minimum
30,258 square feet
Lot Width
No Minimum
155 feet
Minimum Front Setback
None
11.9 feet
Maximum Front Setback
10 feet
11.9 feet
Minimum Side Setbacks
None (if no doors or windows)
8 feet (if openings)
0.5 feet (east, no doors)
96 feet (west, with door)
Minimum Rear Setback
12 feet
166 feet
Maximum Impervious Surface
90%
13.8% (as existing today)
32 Hamel Road LLC
Preliminary/Final Plat for Lot Combination
Page 2 of 4
July 18, 2017
City Council Meeting
The lot created as a result of the proposed combination would meet the lot standards of the UH-2
district. Staff has noted that the existing building exceeds the maximum front setback regulation.
The requirement is intended to locate future buildings closer to the sidewalk, providing the
pedestrian -friendly character that is desired in UH. The building is also only 0.5 feet from the
eastern property line, with the overhang extending over the property to the east.
The combination of the lot does not increase the non -conformity of the building. As a result,
staff does not believe the location of the existing structure should impact the review of the plat.
Wetlands/Floodplains/E as ements
The three properties do not have any wetland areas, and are not within a floodplain.
Staff is recommending standard drainage and utility easements that are common practice with
plats; 10 feet along right-of-way and 5 feet along interior lot lines. Because of the proximity of
the existing building to the east property line, staff does not recommend easements for the
southern -most 40 feet of the eastern property line.
Right-of-way and Access
The City has 66-feet of right-of-way dedicated in front of the subject lots, and the City Engineer
is not recommending additional dedication.
Review Criteria
According to Section 820.21 of the City Code, the City shall deny approval of a preliminary or
final plat based on one or a combination of the following findings. Staff has provided potential
findings for each in italics:
(a) That the proposed subdivision is in conflict with the general and specific plans of the city, or
that the proposed subdivision is premature, as defined in Section 820.28.
As noted above, staff believes the lot combination is consistent with the City's policy that
smaller lots in the Uptown Hamel area be combined when possible. Staff has noted that
the existing building exceeds the maximum front yard setback. However, because the non-
conformity is not proposed to increase, staff recommends approval of the combination.
(b) That the physical characteristics of this site, including but not limited to topography,
vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are such that
the site is not suitable for the type of development or use contemplated.
Staff believes the combination does not raise concerns in these areas.
(c) That the site is not physically suitable for the proposed density of development or does not
meet minimum lot size standards.
As noted above, staff believes the lot combination meets ordinance standards, with the
exception of the front setback exceeding the 10 foot maximum. Because the non -conformity
is not proposed to increase, staff recommends approval of the combination.
(d) That the design of the subdivision or the proposed improvements are likely to cause
substantial environmental damage.
Staff does not believe the combination will cause environmental concerns.
32 Hamel Road LLC
Page 3 of 4 July 18, 2017
Preliminary/Final Plat for Lot Combination City Council Meeting
(e) That the design of the subdivision or the type of improvements are likely to cause serious
public health problems.
Staff does not believe the combination will cause health concerns.
(f) That the design of the subdivision or the type of improvements will conflict with public or
private streets, easements or right-of-way.
Staff does not believe the combination will conflict, with the condition that drainage and
utility easements be provided.
The subdivision ordinance states that for a lot line rearrangement, certain requirements of the
ordinance may be waived if the City Council, following consideration by the Planning
Commission, so determines. In this case, staff is recommending that the requirement for a public
hearing, as is required when a property is being subdivided into more lots, be waived. It appears
that all other standards would be met
Planning Commission Recommendation
The Planning Commission reviewed the plat at their July 11 meeting. The Commission
expressed support for combining the lots and supported waiving the need for a public hearing.
The Commission then recommended approval of the plat based upon the findings above
recommends, subject to the following conditions:
1. The Applicant shall meet the requirements of the City Attorney with regards to title
documentation;
2. The final plat shall be filed with Hennepin County within 120 days of the date of the city
council resolution granting final approval or the final plat shall be considered void, unless
a written request for time extension is submitted by the Owner and approved by the City
Council; and
3. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the preliminary and final plat and related documents.
Potential Council Action
If the City Council concurs with the Planning Commission's recommendation that the plat meets
the criteria of the subdivision ordinance and relevant City regulations, the following motion
would be in order:
Move to direct staff to prepare a resolution approving the Hamel Road Thirty Two plat,
subject to the conditions noted in the staff report.
Attachments
1. Document List
2. Excerpt from DRAFT July 11, 2017 Planning Commission minutes
3. Resolution 2009-43
4. Preliminary Plat
5. Final Plat
32 Hamel Road LLC Page 4 of 4 July 18, 2017
Preliminary/Final Plat for Lot Combination City Council Meeting
Project: LR-17-207 — Thirty Two Hamel Road Plat/Combination
The following documents constitute the complete record of the above referenced request, even if some documents are not attached, or are only
attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant:
Document
Received
Date
Document
Date
# of
pages
Electronic
Paper
Copy?
Notes
Application
6/14/2017
6/14/2017
3
Y
Y
Deposit
6/14/2017
6/14/2017
1
Y
Y
$1000
Title Commitment
7/5/2017
2/10/2016
9
Y
Y
Preliminary Plat
6/14/2017
5/27/2017
1
Y
Y
Final Plat
6/14/2017
NA
1
Y
Y
Documents from Staff/Consultants/Agencies
Document
Document
Date
# of
pages
Electronic
Notes
Legal Comments
6/20/2017
1
Y
Plat Opinion
7/12/2017
3
Y
Planning Commission report
7/6/2017
4
Y
10 pages w/ attachments
City Council report
7/13/2017
4
Y
11 pages 2/ attachments
Public Comments
Document Date
Electronic
Notes
Planning Commission minutes
7/11/2017
Y
Medina Planning Commission Excerpt from DRAFT 7/11/2017 Meeting Minutes
32 Hamel Road LLC — 32, 36, and 42 Hamel Road — Preliminary/Final Plat to Combine Three Lots
into One
Finke presented a request to combine three relatively small lots into one lot in the Hamel area. He
stated that the property is zoned Uptown Hamel and identified the adjacent uses. He stated that the
applicant would like to combine the lots in order to provide additional flexibility and improvements to
the area. He stated that the City approved the lot combination in 2009 but the previous landowner
never filed the paperwork to finalize the combination. He noted that the proposed lot combination
would exceed the minimum lot size. He stated that staff believes that the request meets the
requirements and therefore should be approved.
The applicant stated that he does not have any current plans but is instead "paving the road" for the
future in order to provide more flexibility without crossing lot lines.
Motion by Murrin, seconded by Amic, to recommend approval of the Plat of Hamel Thirty Two,
subject to the conditions noted in the staff report. Motion carries unanimously.
1
Member Weir introduced the following resolution and moved its adoption:
CITY OF MEDINA.
RESOLUTION NO. 2009-43
RESOLUTION GRANTING APPROVAL OF FINAL PLAT FOR
HAMEL COMMONS, LOCATED NORTH OF HAMEL ROAD
AND WEST OF BROCKTON LANE
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, DW Holdings, Inc. (the "Owner") is the owner of property located at
32 Hamel Road, 36 Hamel Road, and 42 Hamel road in Hennepin County, Minnesota (the
"Properties"), legally described in Exhibit A; and
WHEREAS, the Owner applied to the City for approval of a plat which combines the
Properties into one parcel; and
WHEREAS, the Owner requested that the preliminary plat and final plat be reviewed by
the City concurrently; and
WHEREAS, the planning commission held a duly called public hearing on May 12,
2009, where testimony was heard from the Owner, city staff, and other interested parties; and
WHEREAS, the planning commission recommended approval of the plat, to be known
"Hamel Commons," subject to certain terms and conditions; and
WHEREAS, on July 7, 2009, the city council reviewed the plat for conformance with the
City's ordinances, considered the recommendations of the planning commission and heard
comments from interested parties.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MEDINA, MINNESOTA, that approval be granted to the Owner for the final plat of
Hamel Commons, subject to the following terms and conditions:
1. A plat is hereby approved to combine the Properties in accordance with the plat received
by the City on June 10, 2009, except as amended by the City Council;
2. The Owner shall meet the requirements of the City Attorney with regards to title
documentation;
The final plat shall be filed with Hennepin County within 120 days of the date of the city
council resolution granting final approval or the final plat shall be considered void, unless
Resolution No. 2009-43
July 21, 2009
a written request for time extension is submitted by the Owner and approved by the city
council; and
4. The Owner shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the preliminary and final plat and related documents.
Dated: July 21, 2009
4
T. M. Crosby, Jr., Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
7
The motion for the adoption of the foregoing resolution was duly seconded by member Smith
and upon vote being taken thereon, the following voted in favor thereof:
Weir, Smith, Crosby, Siitari, Johnson
and the following voted against same:
None
Whereupon said resolution was declared duly passed and adopted.
Resolution No, 2009-03 2
July 21, 2009
it
EXHIBIT A
Legal Descriptions of the Properties prior to plat
That part of Lot 38, Auditor's Subdivision No. 241, Hennepin County, Minn., described as follows: Commencing at the
northwest comer of said Lot 38; thence south along the west line of said Lot 38 to the northeast comer of Lot 39, Auditor's
Subdivision No. 241; thence east along the north line of said Lot 39 extended to a point 107 feet west of the east line of Lot
37, Auditor's Subdivision No. 241, measured at right angles thereto; thence north parallel to the west line of said Lot 38 to
the north line of said Lot 38; thence west a along the north line of said Lot 38 to the point of beginning;
The Westerly 75 feet of Lot 40, Auditor's Subdivision No. 241, Hennepin County, Minn.,
That part of Lot 40, Auditor's Subdivision No. 241, Hennepin County, Minn., lying east of the westerly 75 feet of said Lot
40 and west of a line drawn parallel to the east line of said Lot 40 and distant 107 feet westerly therefrom measured at right
angles thereto.
Lot 39, Auditor's Subdivision No. 241, Hennepin County, Minnesota,
Resolution No. 2009-43 3
July 21. 2009
PID /2-118-23-41-0070
52 Hamel Road
e Properties, LLC
Zoning: Uptown Hamel
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Zoning: Uptown Hamel ) t Parcel 4
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J2 Hamel Rood. LLC
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PID 12-118-23-41-0012 7
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J2 Hamel Road, LLC
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Preliminary Plat
PID 12-/18-23-47-001I
22 Home/ Road
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Property Address J2 Home/ Road Property Address. J6 Home/ Rood Property Address: 42 Hamel Road
Medina, MN 55J40 Medina, MN 55J40 Medina, MN 55340
Property 10 No: 02-I18-23-41-00I2 Property ID No: 02-118-2J-41-0014 Property 10 No: 02-11B-2J-41-001J
Zone: Uptown Home/ Zone: Uptown Home/ Zone: Uptown Hamel
Hardcover Cato/lotions (se. ft.)'
Existing Building 1,900
Bituminous Drive 994
Concrete Drive 772
Paver Walk d: Steps J65
Pedestals 53
Concrete stoop d: step 27
Retuimhg Walls
Total Hardcover 4,205
Parcels I-4 Total Area 30,258
Percent Hardcover 1J9C
Boundary Descriptions (per Rtle Commitment No. 5/019 provided by Chicaao Title Insurance Co.)
Parcel is Lot J9, Auditors Subdivision No. 241, Hennepin County, Minnesota.
Parcel 2 Mat part of Cot J8, Auditor's Subdivision No. 241, Hennepin County, Minnesota, described os follows:
Commencing of the Northwest toner of said Lot 38; thence South along the West line of said Lot
J8 to the Northeast comer of Lot 39, Auditor's Subdivision No. 24b thence East Gong the North line
/ sold Lot J9 extended to a point 107 feet West of the East line of Lot J7, Auditor's Subdivision
No. 24T, measured at right angles thereto; thence North parallel to the West line of said Lot J8 to
the North line of said Lot 38; thence West along the North line of said Lot 38 to the point of
beginning.
Parcel 3 the Westerly 75 feet of Lot 40, Auditor's Subdivision No. 241, Hennepin County, Minnesota.
Parcel 4: That port of Lot 40, Auditor's Subdivision No. 24L Hennepin County, Minnesota, lying East of the
Westerly 75 Poet of said Lot 40 and West of a line drawn parallel to the East line of said Lot 40 and
distant /07 feet Westerly therefrom measured of right angles thereto.
Owner
J2 Hamel Road, LLC
Attn: Todd Hurley
2775 Countryside Or. W.
Orono, MN 55356
Basis of bearing statement'
The westerly line of Lot 40. AUDITOR$
SUBDIVISION NO. 241, Hennepin County,
Minnesota, is assumed to bear North 12
degrees 37 minutes 12 seconds East.
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Prepared fora
32 Hamel Rood, LLC
! hereby certify Mot this certificate of survey was prepo'W by me
or under my direct supervision and thar I are o duly Registered
Lund Surveyor under the laws of .he State of Minnesota.
PeiW`H. Sshobrrg
Job Number: 8/5J
Book/Page: LL
Survey Date: J-I5-16, J-16-I6, J-2J-16
Drawing Nome: mudeydwa
Drawn by OMSALB
Revisions: 5-27-17 (Prelim. Plat)
76J-972-J221 8997 Go. Rd. IJ SE
wwsSdnoborgtondoun Delano. MN 55328
Cote. /1'..f.'7�` Z,,Z¢ 7 _____ Regrstrotion No. 14700
HAMEL ROAD THIRTY TWO
KNOW ALL Ptlf6ONS BY THESE PRESENTS: That 32 Hamel Road, LLC, o Minnesota limited liability company, owner of the following described property
Porce/ 1: Lot J9, Auditor's Subdivision No. 241, Hennepin County, Minnesota.
Parcel 2: That port of Lot J8, Auditor's Subdivision No. 241, Hennepin County, Minnesota, described as follows:
Commencing at the Northwest corner of said Lot J8; thence South along the West line of said Lot 38 to the Northeast comer of Lot J9, Auditor's Subdivision No. 241; thence East along
the North line of said Lot J9 extended to a point 107 feet West of the East line of Lot J7, Auditor's Subdivision No. 241, measured at right angles thereto; thence North parallel to the
West line of said Lot 38 to the North line of said Lot 38; thence West along the North line of said Lot 38 to the point of beginning.
Parcel 3: the Westerly 75 feet of Lot 40, Auditor's Subdivision No. 241, Hennepin County, Minnesota.
Parcel 4: Thot part of Lot 40, Auditor's Subdivision No. 241, Hennepin County, Minnesota, lying East of the Westerly 75 feet of said lot 40 and West of o line drown parallel to the East line of
said Lot 40 and distant 107 feet Westerly therefrom measured at right angles thereto.
Have caused the same to be surveyed and platted as HAMEL ROAD THIRTY 7W0 and do hereby dedicate to the public for public use forerer the drainage and utility easements as created by this plot.
In witness whereof said J2 Hamel Road, LLC, a Minnesota !knifed liability company, has caused these presents to be signed by its proper officer this _ day of , 20_
Signed.. J2 Hamel Road, LLC, a Minnesota limited liability company
Todd Marley
srATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of 20_, by Todd Mudey, Chief Manager of 32 Hamel Road, LLC, a Minnesota limited liability company,
on behalf of the company
Printed Notary Name
Notary Public, County, Minnesota.
My Commission Expires
Chief Manager
SURVEYOR'S CERTIFICATION
L Paul 8. Schoborg, do hereby certify that this plat was prepared by me or under my direct supervision; that 1 am o duly Licensed Land Surveyor in the State of Minnesota; thot this plat is a correct
representation of the boundary survey, that all mathematical data and labels are correctly designated on the plot; that all monuments depicted on the plat have been or will be correctly set within one year
as indicated on the plat; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certification ore shown and labeled on the plat; and that
all public ways are shown and labeled on this plat.
STATE OF
COUNTY OF
This instrument was acknowledged before me this _ day of
Ooted this day of 20_,
20 by Paul B. Schoborg, a Licensed Land Surveyor.
Printed Notary Name
Paul B. Schoborg, licensed Land Surveyor
Minnesota License No. 14700
Notary Public, County, Minnesota.
My Commission Expires
MEDINA, MINNESOTA
This plot of HAMEL ROAD THIRTY TWO was approved and accepted by the City Council of the City of Medina, Minnesota, at a regular meeting thereof held this day of
and said plot is in compliance with the provisions of Minnesota Statues, Section 505.03, Subd. 2.
City Council, City of Medina, Minnesota
By Mayor By
RESIDENT ANO REAL ESTATE SERVICES, Hennepin County, Minnesota
I hereby certify that the taxes payable in 20_ and prior years have been paid for land described on this plot, doted this _ day of 20 .
Mork V. Chapin, County Auditor
SURVEY DIVISION, Hennepin County, Minnesota
Pursuant to MN. SrAT Sec. 38J6.555 (1969), this plot has been approved this _ day of
20
20
Administrator -Clerk
By Deputy
Chris F. Mavis, County Surveyor By
COUNTY RECORDER, Hennepin County, Minnesota
I hereby certify that the within plat of HAMEL ROAD THIRTY TWO was recorded in this office this _ day of 20 at _ o'clock _M.
I.:gend
• Denotes monument found V2 inch
iron pipe, unless otherwise shown.
O Denotes V2 inch by 14 inch iron
monument set and marked by LS.
No.I4700.
Oasis of bearing statement
The westerly line of Lot 40, AUDITORS
SUBDIVISION NO. 241, Hennepin County,
Minnesota, is assumed to bear North 12
degrees 37 minutes 12 seconds East.
Martin McCormick, County Recorder
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Drainage and Utility Easements being
10 feet in width and adjoining right
of way lines, and being 5 feet in
width and adjoining lot lines, unless
otherwise indicated.
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MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: July 13, 2017
SUBJ: Planning Department Updates — July 18, 2017 City Council Meeting
Land Use Application Review
A) Hamel Road Thirty Two Plat (combination) — 32 Hamel Road LLC has requested approval
of a plat to combine 3 lots at 32-42 Hamel road into a single parcel. The City had
previously approved of this lot combination, but it was not finalized by a previous owner.
The Planning Commission reviewed at the July 11 meeting and recommended approval.
Staff intends to present the request to the City Council on July 18.
B) School Lake Nature Preserve CD-PUD — Wally and Bridget Marx have requested review of a PUD
General Plan of development and preliminary plat for a conservation design subdivision to include 6
lots and conservation of 70 acres (11.76 buildable). The Planning Commission held a Public
Hearing at the June 13 meeting and unanimously recommended approval. The applicant has
adjusted plans in light of recent City Council direction to include a minimum lot size of 2.5 acres in
rural CD-PUD projects. Staff intends to present the request at the July 18 City Council meeting.
C) Crosby/Snow 2" Home CUP — 2402 Hamel Road — Buddy and Kim Snow have requested
a conditional use permit to construct a 2nd principal single family home on property owned
by Kim's parents. The RR district allows a 2nd home on properties over 40 acres for family,
employees or guests. The Planning Commission held a public hearing at the July 11
meeting and unanimously recommended approval. Staff intends to present to the City
Council on August 2.
D) Lunski Preliminary Plat, Rezoning, Site Plan Review — Lunski, Inc. has applied for
approvals for a development of 90 units of mixed senior housing, 24,767 s.f. of office, and
4,100 s.f. commercial north of Highway 55 and west of Mohawk Drive. The Planning
Commission held a public hearing at the July 11 Planning Commission meeting. The
Commission tabled the request in order to allow the applicant to update plans to meet
comments from the Elm Creek Watershed and City Engineer. Staff intends to present the
request to the Commission on August 8 and potentially the City Council on August 15.
E) OSI Lot Line Rearrangement — Open Systems International (OSI) has requested approval
of a lot line rearrangement (division and combination) between their property at 4101
Arrowhead Drive and the adjacent outlot to the southeast. The applicant intends to extend
their parking lot into this area. Staff intends to present the request to the Planning
Commission on August 8 and potentially the City Council on August 15.
F) Excelsior Group Comp Plan Amendment and Concept Plan — The Excelsior Group has
requested a comprehensive plan amendment for the City to amend the staging of development for
property located north of Chippewa Road and west of Mohawk Drive for a 68-lot single-family
subdivision. Staff is conducting a preliminary review and will present the request when complete,
potentially at the August 8 Planning Commission.
G) McDonald's Variance — McDonald's has requested a variance to reduce the required setback for a
replacement trash enclosure. The existing enclosure is being removed by Hennepin County in
connection with the County Road 116 improvement project and needs to be relocated. Staff is
Planning Department Update
Page 1 of 2 July 18, 2017
City Council Meeting
conducting a preliminary review and will present the request when complete, potentially at the
August 8 Planning Commission.
H) Johnson ADU CUP, Dykhoff Septic Variance, Three Rivers/We Can Ride CUP, Woodridge
Church, AutoMotorPlex, Hamel Brewery, St. Peter and Paul Cemetery — The City Council has
adopted resolutions approving these projects, and staff is assisting the applicants with the conditions
of approval in order to complete the projects.
I) Woods of Medina — This preliminary plat has been approved and staff is awaiting a final plat
application
J) Capital Knoll, Hamel Haven subdivisions — These subdivisions have received final approval. Staff
is working with the applicants on the conditions of approval before the plats are recorded
Other Proiects
A) Holiday Administrative Site Plan Review — Holiday has requested review of an administrative site
plan review for an approximately 400 square foot addition to the north of the existing building at
1300 Baker Park Road. Staff is in the process of reviewing for compliance with code.
B) OSI Administrative Site Plan Review — OSI has requested approval for construction of 120 parking
stalls on their property after approval of the lot line rearrangement noted above.
C) Comprehensive Plan — The draft Comprehensive Plan has been routed to affected jurisdictions for
their review. Staff intends to send a follow-up after a few months in an attempt to receive comments
sooner in the 6-month period.
D) Cable Franchise/Broadband discussion — staff met with a representative from Mediacom related to
the use of the Broadband grant to finalize construction in Medina. Staff presented the information to
the Council on June 6 and has drafted an agreement related to the remaining construction. Staff has
presented the agreement to Mediacom and will present to Council when agreement is reached.
E) Tri-City/County Road 19 Sewer — staff met with the Metropolitan Council related to improvements
and agreements necessary to allow the City of Loretto to connect to the County Road 19 sewer line
so they can abandon their sewage treatment system. The intention is for the project to be completed
by 2020. In order to stay on schedule, the Met Council intends to secure agreement with the cities
within the next few months and for the cities to come to agreement by the spring of 2018.
F) City of Plymouth — Rezoning and preliminary plat at CR101 and Prairie Creek Drive — The City of
Plymouth is reviewing a plat of the Speak the Word Church property east of County Road 101. The
plat includes 111 single family homes and a lot to be owned by Wayzata Schools for a potential
future elementary school. The plat includes a collector roadway (54th Avenue) which intersects
County Road 101 at Prairie Creek Drive (an entrance into Wild Meadows). Staff intends to provide
comments related to the importance that Plymouth secure or provide funding for improvements at
County Road 101 and 54th/Prairie Creek Drive to support the roadway. Staff also intends to request
a trail connection with Medina's system in the south of the project.
Planning Department Update
Page 2 of 2 July 18, 2017
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO:
FROM:
DATE:
RE:
Mayor Robert Mitchell and City Council
Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
July 14, 2017
Department Updates
Hamel Rodeo Event
With the great weather over the last week, we had record crowds at the 4th of July Fireworks
Display at Medina Golf and Country Club and at the Hamel Rodeo events. I was out both
Friday and Saturday nights at the Rodeo Dance. I witnessed a new phenomenon by the
participants where a good majority of them were using UBER and LIFT to get home. We
had no noise complaints from the Rodeo Dance. The parade was well attended and went
smooth. Our reserve officers continue to do a great job. They worked all events at the
Rodeo and the parade.
Patrol by Sergeant Nelson
Training
On July 13th, Officer Boecker attended social media training in St. Paul.
Patrol Activities
For the dates of June 28 July 12, 2017, our officers issued 90 citations and 120 warnings for
various traffic infractions. There were a total of three DWIs, seven traffic accidents, five
medicals and 17 alarms.
Speed enforcement has started and officers will be working overtime to slow down speeders
statewide.
The Hamel Rodeo went off without an issue. The weather was perfect and there were a lot
of people in town. There were very few calls that were generated due to the rodeo and the
festivities that followed. We had zero noise complaints.
On July 5, 2017, Officer McKinley and I were dispatched to Aldi for a small child who was
left in a car seat. At the time of the call it was approximately 90 degrees out. We arrived on
scene a few minutes after being dispatched. There was a 5 year old sleeping while being
strapped into a car seat. There was sweat running down her cheeks. It was determined that
the child had been in the car for over 15 minutes with the temperature in the car being over
100 degrees. Mom and dad came out and stated that they were new to the United States and
did not realize how hot it got. Dad stated that he was a family physician in their previous
country. Case forwarded to Hennepin County for prosecution.
On July 6, 2017, our entire agency assisted Public Works with a water main break on
Highway 55.
On July 6, 2017, Officer McKinley responded to Target for a juvenile shoplifter. The
juvenile was cited and released to her parents.
On July 7, 2017, Chief Belland took an assault report. The case was forwarded to
investigations.
On July 8, 2017, Officer Boecker stopped a vehicle for speeding. The driver was found to be
intoxicated and was subsequently arrested for DWI.
On July 8, 2017, Officer Boecker stopped a vehicle for speeding. The driver had an ignition
interlock system installed but the driver was found to not have a valid driver's license for
violations of her restricted license. The driver was arrested for the driving offenses.
On July 8, 2017, I took a theft of a catalytic converter from a vehicle that was parked in
front of a business. Case forwarded to Investigations.
On July 9, 2017, Officer McGill took a theft of cigarettes report from Casey's General
Store. Young male asked for a pack of cigarettes and when the clerk handed them to him he
fled the store. Case forwarded to Investigations.
On July 10, 2017, Officer Converse took a theft of a watch report. Homeowner states that
he had a house sitter, there were people at his house, and he is missing an expensive watch.
Case to be forwarded to Investigations.
Investigations by Investigator Kevin Boecker
I received information about a possible criminal sexual conduct case. After brief
investigation it was determined the case was related to a case already being handled by a
neighboring agency which took place in a neighboring jurisdiction.
Currently investigating fraud case where resident found fraudulent checks manufactured and
cashed against her business account.
I investigated an alleged assault. Interviewed both parties involved and case forwarded to
supervisor for review.
Took a report from a business regarding possible employee theft. Case is currently being
investigated to determine if a crime was committed and if so to what degree.
Conducted follow up investigation for the Hennepin County Attorney's Office on a theft by
swindle case that has already been charged. County Attorney requested additional
information from one of the vendors involved in the case.
There are currently 8 open cases assigned to investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: July 12, 2017
MEETING: July 18, 2017
SUBJECT: Public Works Update
STREETS
• Seal coating for 2017 took place on July 7th. The weather was great for completing the
roads on the list for this year. The contractor forgot the Orono portion of Willow Drive,
but will be back to finish the project in the next few weeks.
• The 55/116 project is in full swing. Traffic has been shifted to the west side to allow
work on the eastern portion.
WATER/SEWER/STORMWATER
• There was a watermain break on Hwy. 55 west of Arrowhead Dr. on July 8th. This was
on our main line to the water tower on Willow Drive. Burschville Construction did a
great job of repairing the pipe; however, this is the second break in a 50 foot stretch on
that particular pipe. As you can imagine this was quite the undertaking. Loram and
Hennepin County Public Works were shut off for several hours, a major disruption.
Public works had over 72 man hours alone. The police assisted and helped with
notifications and traffic control both Thursday and Friday. The bigger problem is the pipe
appears to be deteriorating and the outer coating is scaling away. The pipe is
approximately 33 years old, certainly not to its expected life, but certain soils can shorten
the life of a pipe. I plan to put together a full report to Council on the condition of the
pipe, what our next step is for an alternative route, possible secondary pipe or
replacement pipe. These repairs on a major highway are very expensive and are also very
dangerous to work on to repair.
• On Friday, July 7th we had scheduled water shut down to do some repairs and to re-route
some of the watermain for the 116/55 jacking under the highway. There were also issues
with that shut down as we hit excessive ground water and had to abort the project for the
time being. A new plan is being worked on with Medina staff and the contractor. A very
busy week with utilities and many more busy weeks to come.
• Staff met with the MCES to discuss our future maintenance agreements with the Met
Council for the operations of the Medina portion of the new quad city sewer main. The
meeting went well with Medina staff expressing the urgency for the installation of
separate meters and reimbursement for Medina's portion of the maintenance of the sewer
lines and the stand-by generator.
• The second item of the MCES meeting was the I/I surcharge appeal. There has not been a
final decision, but they are considering a portion of our appeal. The fact of the matter is
that we do have UI in our system and it needs to be fixed. We would be spending this
money to make repairs on our system anyway. On the back side we benefit for less
treatment over the long haul. When a final decision is made, staff will bring the City
Council up to speed and present our plan moving forward.
PARKS/TRAILS
• The City has been receiving quite a few requests for renting the shelters at Hamel Legion
Park and The Park at Fields of Medina. Staff is researching park shelter fees in other
cities and may recommend an increase to stay consistent with other cities.
• There are some items on the park agenda next week. One discussion item is the request
for ballfield lighting replacement for the Little League Field at Hamel Legion Park.
• All of the planters, signs, and raingardens where cleaned -up and weeded prior to the
rodeo parade in uptown Hamel.
MISCELLANEOUS
• PW has been removing some downed trees and cutting brush along some of the streets
where we have received complaints. We will work more on this in the fall and winter
when we have more time and fewer insects to deal with.
Page 2 of 2
ORDER CHECKS JULY 6 2017 - JULY 18, 2017
046074 ENCLAVE MASTER ASSN $250.00
046075 FAREED, MOHAMMAD TARIQ $150.00
046076 FIELDS OF MEDINA HOMEOWNERS $250.00
046077 RAUDA MAHFOUZ $250.00
046078 MURALI, SHOBANA $250.00
046079 TIMESAVER OFFSITE $173.00
046080 YUSUF, HUMA $250.00
046081 COMMERCIAL ASPHALT CO. $9,628.79
046082 FRANKS, GORDON & SHEILA $500.00
046083 GOEL, GAURAV $440.00
046084 KELLY-HEIGIS, JOANNA $250.00
046085 LACKNER, JOE $60.00
046086 NARGOTRA, NEHA $150.00
046087 SWANSON HOMES $22.49
046088 WEST, LORI & BRIAN $150.00
046089 ADAM'S PEST CONTROL INC $75.00
046090 B&B SHEET METAL & ROOFING INC $556.20
046091 BANK OF MAPLE PLAIN $2,170.00
046092 BEAUDRY OIL & PROPANE $1,375.50
046093 BLUE CROSS BLUE SHIELD OF MN $28,733.68
046094 BOND TRUST SERVICES CORP $131,921.25
046095 BRAUN, ROBERT $500.00
046096 CENTERPOINT ENERGY $212.03
046097 CENTURYLINK $223.00
046098 DESIGNING NATURE, INC. $201.50
046099 DPC INDUSTRIES INC $267.48
046100 ENGEL WATER TESTING INC $360.00
046101 FINANCE AND COMMERCE $224.40
046102 FLAGSHIP RECREATION LLC $618.00
046103 GOPHER STATE ONE CALL $486.00
046104 HAMEL LUMBER INC $40.62
046105 HAMEL VOLUNTEER FIRE DEPT $73,500.00
046106 HENN COUNTY INFO TECH $955.20
046107 HENN COUNTY SHERIFF $265.55
046108 HENNEPIN TECHNICAL COLLEGE $50.00
046109 KB EVENTS LLC $200.00
046110 JOSEPH M KITTOK $200.00
046111 LAW ENFORCEMENT LABOR $343.00
046112 LEXISNEXIS RISK DATA MGMT INC $55.50
046113 LONG LAKE GLASS $98.00
046114 LORETTO VOL FIRE DEPT INC $25,199.96
046115 CITY OF MAPLE PLAIN $1,978.47
046116 METROPOLITAN COUNCIL $14,760.90
046117 METROPOLITAN COUNCIL $25,399.93
046118 METRO WEST INSPECTION $5,390.33
046119 MN SAFETY COUNCIL INC $769.04
046120 NAPA OF CORCORAN INC $18.94
046121 OFFICE DEPOT $53.47
046122 CITY OF ORONO $3,967.25
046123 SAMS CLUB $124.90
046124 JAMIE R WIOME $5,933.34
046125 SITEONE LANDSCAPE SUPPLY LLC $85.27
046126 STREICHER'S $689.91
046127 TALLEN & BAERTSCHI $4,072.53
046128 TEGRETE CORP $408.00
046129 TIMESAVER OFFSITE $380.00
046130 TWIN CITY GARAGE DOOR $201.00
046131 WESTSIDE WHOLESALE TIRE $20.00
Total Checks $345.859.43
ELECTRONIC PAYMENTS JULY 6, 2017 —JULY 18, 2017
004213E VALVOLINE FLEET SERVICES $98.96
004214E PR PERA $15,733.27
004215E PR FED/FICA $18,586.02
004216E PR MN Deferred Comp $2,320.00
004217E PR STATE OF MINNESOTA $3,774.57
004218E SELECT ACCOUNT $736.07
004219E CITY OF MEDINA $20.00
004220E CIPHER LABORATORIES INC $4,753.00
004221E DELTA DENTAL $2,491.85
004222E FARMERS STATE BANK OF HAMEL $125.00
004223E FARMERS STATE BANK OF HAMEL $125.00
004224E FRONTIER $56.60
004225E MEDIACOM OF MN LLC $288.67
004226E PITNEY BOWES POSTAGE BY PHONE $1,000.00
004227E PAYMENT SERVICE NETWORK INC $598.28
004228E CITY OF PLYMOUTH $767.86
004229E SELECT ACCOUNT $1,731.63
004230E PREMIUM WATERS INC $52.09
Total Electronic Checks $53,258.87
PAYROLL DIRECT DEPOSIT JULY 12, 2017
0508018 ALTENDORF, JENNIFER L $1,382.90
0508019 ANDERSON, JOHN G $230.87
0508020 BARNHART, ERIN A. $2,099.87
0508021 BELLAND, EDGAR J $2,570.17
0508022 BOECKER, KEVIN D. $3,181.43
0508023 CONVERSE, KEITH A $2,085.88
0508024 COUSINEAU, LORIE K. $230.87
0508025 DINGMANN, IVAN W $1,662.18
0508026 ENDE, JOSEPH $1,456.51
0508027 FINKE, DUSTIN D. $2,178.54
0508028 GALLUP, JODI M $1,752.05
0508029 GLEASON, JOHN M. $2,188.00
0508030 GREGORY, THOMAS $1,972.01
0508031 HALL, DAVID M. $2,406.11
0508032 JESSEN,JEREMIAH S. $3,068.19
0508033 JOHNSON, SCOTT T. $2,230.19
0508034 KIESER, NICHOLAS $757.62
0508035 KLAERS, ANNE M $1,154.57
0508036 LANE, LINDA $1,492.96
0508037 LEUER, GREGORY J. $2,129.07
0508038 MARTIN, KATHLEEN M $230.87
0508039 MCGILL, CHRISTOPHER R. $1,470.19
0508040 MCKINLEY, JOSHUA D $2,346.94
0508041 MITCHELL, ROBERT G. $327.07
0508042 NELSON, JASON $3,122.65
0508043 PEDERSON,JEFF $221.92
0508044 PETERSON, DEBRA A. $1,684.68
0508045 REINKING, DEREK M $1,697.12
0508046 SCHARF, ANDREW $514.41
0508047 SCHERER, STEVEN T. $2,289.29
0508048 VIEAU, CECILIA M. $1,190.60
Total Payroll Direct Deposit $51,325.73