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07.18.2017 Special City Council Meeting Packet
MEDINA WORK SESSION AGENDA MEDINA CITY COUNCIL Tuesday, July 18, 2017 6:00 P.M. Medina City Hall 2052 County Road 24 I. Call to Order II. Long Lake Fire Department Truck Presentation III. 2018 Utilities and CIP Discussion IV. Ardmore Subwatershed Grant Application Discussion V. Adjourn Posted 7.13.17 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: July 11, 2017 DATE OF MEETING: July 18, 2017 SUBJECT: July 18, 2017 Work Session — 6:00 PM Work Session 6:00 PM Long Lake Fire Department Truck Presentation (5 minutes) Members of the Long Lake Fire Department will be present to provide a brief presentation on the purchase of a new fire truck in 2018 to replace Engine 12. The presentation on the new fire truck was requested by the City of Orono at the June 28, 2017 Long Lake Fire Department Fire Advisory Meeting. The Long Lake Fire Department agreed to provide brief presentations for all three cities under their contract. City Capital Improvement Plan/Utilities Discussion (30 minutes) Staff will present information on the proposed 2018 Capital Improvement Plan (CIP). We will also discuss 2018 rates for water, sewer and stormwater (proposed 3% increase for all three funds). Staff included background information on the utility increases. Attached is the information on the CIP and rates for 2018. Ardmore Subwatershed Grant Application Discussion (25 minutes) Jim Kujawa from Hennepin County Environmental Services will be at our Work Session on July 18th to discuss and answer any questions on our grant applications. A BWSR Clean Water Fund Grant Application has been put together for the top five projects from the Ardmore Subwatershed Assessment (Lake Independence area) that was completed last year. Also, a Hennepin County Opportunity Grant application has also been put together for this project. All projects are contingent on grant funding. The local match amounts will be included in the draft 2018 CIP for Medina. The amount for the top five projects from the Ardmore Subwatershed Assessment is $10,525 (project total amount is $163,500). All of the costs would be paid for from the Medina Stormwater Fund. 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" - f " �� , " ' ' + 0 9 e 2018 - 2022 Capital Improvement Plan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2018 CIP: DEPARTMENT 2018 2019 2020 2021 2022 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Roads Potential Revenue Source Tamarack North of Medina to Blackfoot Overlay $ 54,000 $ 43,200 Reserves/Bonds/Assessments Tamarack - Medina to 24 - Overlay $ 49,985 $ 39,988 Reserves/Bonds/Assessments Tamarack City Limits to CSAH 24 Overlay $ 77,675 $ 62,140 Reserves/Bonds/Assessments Clydesdale trail overlay 600/101 $ 150,000 $ 75,000 Reserves/Bonds/Assessments Oakview Road - Overlay $ 43,000 $ 21,500 Reserves/Bonds/Assessments Deer Hill Road East - Overlay $ 27,040 $ 13,520 Reserves/Bonds/Assessments Dusty Trail - Overlay $ 3,900 $ 1,950 Reserves/Bonds/Assessments Chestnut Road - Overlay $ 50,000 $ 25,000 Reserves/Bonds/Assessments Hickory Drive - Reconstruct $ 180,427 $ 90,214 Reserves/Bonds/Assessments Hackamore 7 $ 750,000 Reserves/Bonds/Assessments Willow Drive N of Chippewa overlay blacktop portion Reserves/Bonds/Assessments Willow Drive North to 24 - reclaim $ 200,000 $ 160,000 Reserves/Bonds/Assessments Brockton Lane Upgrade $ 100,000 7 Reserves/Bonds/Assessments Wichita Trail overlay Reserves/Bonds/Assessments Tower Drive West of Pinto Overlay $ 30,000 $ 15,000 Reserves/Bonds/Assessments Iroquois Drive Overlay $ 26,000 $ 13,000 Reserves/Bonds/Assessments Maplewood Drive Overlay $ 29,328 $ 14,664 Reserves/Bonds/Assessments Bobolink Road Overlay $ 86,326 $ 43,163 Reserves/Bonds/Assessments Morningside Road Overlay $ 100,654 $ 50,327 Reserves/Bonds/Assessments Elsinore Circle N of Morningside Rd Overlay $ 18,789 $ 9,395 Reserves/Bonds/Assessments Hwy 55 & CR 116 Whistleless Crossing Reserves/MSA Hwy 55 & CR 116 Intersection Roads/Capital/MSA Roads Sub -total $ 236,427 $ Public Works 118,214 $ 73,940 $ 786,970 $ 250,000 $ 75,000 $ 387,429 $ 248,213 $ 279,328 $ 199,664 Tandem $ 230,000 $ 230,000 Equipment Bonds/Cap Equip Fund Water Truck / Tanker Replacement $ 25,000 $ 25,000 Equipment Bonds/Cap Equip Fund Replace 2007 550 $ 72,000 $ 72,000 Equipment Bonds/Cap Equip Fund Air Compressor40% Parks $ 15,000 $ 15,000 Parks/Equip Self propeled kick off broom $ 40,000 $ 40,000 Equipment Bonds/Cap Equip Fund Lift Equipment Bonds/Cap Equip Fund Backhoe $ 125,000 $ 125,000 Equipment Bonds/Cap Equip Fund Skid Steer Upgrade w/ Bucket $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 Equipment Bonds/Cap Equip Fund ATV 50 % PW / 50 % Parks $ 2,500 $ 2,500 Equipment Bonds/Cap Equip Fund Single Axle Truck $ 220,000 $ 220,000 Equipment Bonds/Cap Equip Fund Loader $ 220,000 $ 220,000 Equipment Bonds/Cap Equip Fund Miscellaneous $ 2,000 $ 2,000 Equipment Bonds/Cap Equip Fund Public Works Sub -total $ 118,000 $ Polic 118,000 $ 266,500 $ 266,500 $ 224,000 $ 224,000 $ 4,000 $ 4,000 $ 359,000 $ 359,000 PD Squad Cars $ 72,000 $ 72,000 $ 108,000 $ 108,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Equipment Bonds/Cap Equip Fund Traffic Squad $ 35,000 $ 35,000 Equipment Bonds/Cap Equip Fund Utility Vehicle (Ranger) $ 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund PD Squad Camera $ 60,000 $ 60,000 Fed Drug Forfeiture Fund Portable Radios $ 60,000 $ 60,000 DWI Forfeiture Fund Portable Radios $ 40,000 $ 40,000 _ DWI Forfeiture Fund PD Squad Laptops/Software MDC $ 40,000 $ 40,000 DWI Forfeiture Fund Records Management $ 50,000 $ 50,000 Equipment Bonds/Cap Equip Fund Bicycles Equipment Bonds/Cap Equip Fund Digital Speed Signs Equipment Bonds/Cap Equip Fund Lexipold Policy Software Fed Drug Forfeiture Fund Tasers $ 5,000 $ 5,000 $ 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Side Arms DWI Forfeiture Fund 223 Rifles (2) Equipment Bonds/Cap Equip Fund Bunkers & Helmets Equipment Bonds/Cap Equip Fund PD Server Equipment Bonds/Cap Equip Fund Training Room Fed/Equip Miscellaneous - Equip Fund Equipment Bonds/Cap Equip Fund Miscellaneous - DWI Fund $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 DWI Forfeiture Fund Police Sub -total $ Fire HAMEL 83,000 $ 83,000 $ 213,000 $ 213,000 $ 141,000 $ 141,000 $ 168,000 $ 168,000 $ 143,000 $ 143,000 Ongoing PPE Replacement $ 10,000 $ $ 10,000 $ $ 10,000 $ 10,000 $ 10,000 _ Equipment Bonds/Cap Equip Fund Utility 11 Overhaul/retrofit $ 21,667 $ Equipment Bonds/Cap Equip Fund Command Vehicle Replacement $ 4,320 $ 4,320 $ 4,320 $ 4,320 $ 4,320 Equipment Bonds/Cap Equip Fund Engine 11 Refurbishment $ 20,000 $ 20,000 $ 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund Air Lift Bag Replacement funded by grants/other Pumper/Tanker $ 38,917 $ 38,917 $ 38,917 $ 38,917 $ 38,917 Equipment Bonds/Cap Equip Fund Portable JAWS Tool funded by grants/other Bldg Improvement Revolving Cap. Impr. Fund Annual Contract $ 73,000 $ 73,000 $ 73,000 $ 73,000 $ 73,000 Equipment Bonds/Cap Equip Fund Hamel Fire Sub -total $ 74,904 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 Loretto & Long Lake 1 2018 - 2022 Capital Improvement Plan 76 77 78 79 2018 CIP: DEPARTMENT 2018 2019 2020 2021 2022 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Fire (Loretto) $ 21,000 $ 21,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 Equipment Bonds/Cap Equip Fund Fire (Long Lake) $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Equipment Bonds/Cap Equip Fund Fire Sub -total $ 80 Emergency Management 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 27,000 $ 27,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 Emergency Operation Supplies (EOC) Revolving Cap. Impr. Fund/ County Grant Siren Maintenance $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Civil Defense Sirens $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Revolving Cap. Impr. Fund/ County Grant Civil Defense Sub -total $ Administration/Data. Processing Vehicle 5,000 $ 5,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 I Administration Sub -total $ City Buildings I I I ' Equipment Bonds/Cap Equip Fund City Hall Repairs/Renovation $ 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 Revolving Cap. Impr. Fund Community Building Repairs $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 Revolving Cap. Impr. Fund PW//Police/ Renovations $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Revolving Cap. Impr. Fund 600 Clydesdale - Parking Lot $ 20,000 $ 20,000 $ 20,000 $ 20,000 Revolving Cap. Impr. Fund City Hall Septic $ 30,000 $ 30,000 Revolving Cap. Impr. Fund PW/PD Garage Floor $ 30,000 $ 30,000 Equipment Bonds/Cap Equip Fund City Building Sub -total $ 115,000 $ 115,000 $ Water (high growth expectation) 55,000 $ 55,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 Water Treatment Plant Expansion I $ 1,400,000 $ 1,400,000 Future Blacktop Well #8 Driveway $ 4,000 $ 4,000 Water Capital Willow Dr Water Tower Rehab Water Capital Improvement Hwy 55 & CR116 Watermain Water Capital Imp/Wtr Fund Water Tower (and land acquisition) $ 2,600,000 $ 2,600,000 Future (2020-2023) Water Sub -total $ Sewer Hwy 55 & CR116 Sewer Lining 4,000 $ 4,000 $ 2,600,000 $ 2,600,000 $ 1,400,000 $ 1,400,000 $ I Sewer Sub -total $ Storm Water Baker Ravine I I I ISewer Fund (Maintenance) $ 460,000 Ardmore Projects $ 163,050 r- $ 10,525 $ 31,500 Storm Water Sub -total $ 623,050 $ Parks 42,025 $ i i i ISWU; Grants; Env. Fund SWU; Grants; Env. Fund Trails Park Dedication Fund General Landscaping - all parks $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 Park Dedication Fund Small Equip/Improvements - all parks $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Park Dedication Fund Large Equipment Park Dedication Fund Hamel Legion Park Park Dedication Fund Dugout Covers Park Dedication Fund Little League Lights $ 135,000 $ 100,000 Park Dedication Fund/ Donations Snow Machine $ 28,000 $ 28,000 Park Dedication Fund Holy Name Park Park Dedication Fund Hunter Lions Park Park Dedication Fund Playground Mats Park Dedication Fund Lakeshore Park Park Dedication Fund Stone steps to boat launch Park Dedication Fund Bench by Water Park Dedication Fund Rainwater Nature Area Park Dedication Fund Bridge by New Trail Park Dedication Fund Bench and Trail - other side bridge Park Dedication Fund Maple Park Park Dedication Fund Walnut Park Park Dedication Fund Update Baketball Hoop Park Dedication Fund Medina Morningside Park Park Dedication Fund Land Acquisitions / New Trails $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 _ Park Dedication Fund Tomann Preserve - Park Development Park Dedication Fund The Park at Fields of Medina /Park Dedication Fund ATV 50 % PW / 50 % Parks $ 2,500 $ 2,500 I Park Dedication Fund Second Basketball Hoop $ 4,000 $ 4,000 Park Dedication Fund Park Land by Medina Golf & CC Park Dedication Fund Air Compresor 60% PW $ 10,000 $ 10,000 Park Dedication Fund Parks Sub -total $ 444,000 $ 409,000 $ 289,500 $ 289,500 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 TOTAL: $ 1,730,381 $ 994,239 $ 3,634,177 $ 4,346,970 $ 2,463,237 $ 2,288,000 $ 1,007,666 $ 868,213 $ 1,229,565 $ 1,149,664 2 CITY OF MEDINA 2018 BUDGET WATER FUND 2015 Budget 2015 Actual 2016 Budget 2016 Actual 2017 Budget 2018 Amount Percentage 2017 Preliminary Increase Increase YTD Budget (Decrease) (Decrease) 1 OPERATING REVENUES 2 3 Charges for Services 4 5 Charges for Services 783,986 900,278 807,466 1,014,804 831,652 243,006 856,563 24,911 3.0% 6 Special Assessments 2,500 11,940 2,500 9,350 2,500 0 2,500 0 0.0% 7 Meter Sales 35,700 46,283 28,140 27,545 28,140 7,991 28,140 0 0.0% 8 9 Total Charges for Services 822,186 958,501 838,106 1,051,698 862,292 250,997 887,203 24,911 2.9% 10 11 TOTAL OPERATING REVENUES 822,186 958,501 838,106 1,051,698 862,292 250,997 887,203 24,911 2.9% 12 13 OPERATING EXPENSES 14 15 Personal Services 150,392 146,931 164,427 161,189 170,655 66,518 175,737 5,082 3.0% 16 Supplies 99,100 92,379 83,863 84,732 87,220 20,919 87,020 (200) -0.2% 17 Other Services and Charges 489,675 439,054 504,367 501,465 505,100 367,456 528,250 23,150 4.6% 18 19 TOTAL OPERATING EXPENSES 739,167 678,364 752,657 747,386 762,975 454,892 791,007 28,032 3.7% 20 21 OPERATING INCOME (LOSS) 83,019 280,136 85,449 304,312 99,317 (203,895) 96,196 (3,121) -3.1% 22 23 NONOPERATING REVENUES 24 25 Miscellaneous Revenues 0 545 0 (999) 0 2,174 0 0 N/A 26 Interest Eamings 5,000 11,309 5,000 17,331 5,000 0 5,000 0 0.0% 27 Water Connect/Reconnect Fee 17,000 20,882 13,400 14,199 17,000 4,468 17,000 0 0.0% 28 29 Total Nonoperating Revenues 22,000 32,735 18,400 30,531 22,000 6,642 22,000 0 0.0% 30 31 NONOPERATING EXPENSES 32 33 Bond Interest (76,605) (47,382) (52,563) (33,427) (43,563) (24,031) (34,488) 0 -20.8% 34 Fiscal Agents Fees (700) (1,193) (700) (1,032) (700) (225) (700) 0 0.0% 35 36 Total Nonoperating Expenses (77,305) (48,575) (53,263) (34,459) (44,263) (24,256) (35,188) 0 -20.5% 37 38 INCOME (LOSS) BEFORE CAPITAL 39 CONTRIBUTIONS AND TRANSFERS 27,714 264,296 50,586 300,384 77,054 (221,509) 83,008 (3,121) 7.7% 40 41 CAPITAL CONTRIBUTIONS AND TRANSFERS 42 43 Transfers from Other Funds 358,425 358,425 361,578 361,578 355,818 0 350,693 (5,125) -1.4% 44 Transfers to Other Funds (114,101) (114,101) (116,222) (116,222) (118,401) 0 (120,636) (2,235) 1.9% 45 Capital Contriburions 0 330,059 0 676,307 0 0 0 0 N/A 46 47 Total Capital Contributions and Transfers 244,324 574,383 245,356 921,663 237,417 0 230,057 (7,360) -3.1% 48 49 CHANGE IN NET POSITION 272,038 838,679 295,942 1,222,048 314,471 (221,509) 313,065 (10,481) -0.4% 50 51 NET POSITION, JANUARY 1 5,289,801 5,480,037 5,289,801 5,585,743 5,805,731 6,807,791 6,120,202 314,471 5.4% 52 53 NET POSITION, DECEMBER 31 5,480,037 5,995,968 5,585,743 6,807,791 6,120,202 6,586,281 6,433,267 313,065 5.1% 54 55 56 OTHER CASH INFLOWS 57 58 Proceeds from Bonds 1,520,000 0 0 0 N/A 59 Preimum on Bonds Issued 63,540 0 0 0 N/A 60 61 OTHER CASH OUTFLOWS 62 63 Principal Payments on Bonds 470,000 470,000 510,000 510,000 540,000 540,000 550,000 40,000 1.9% 64 Payment to Escrow Agent for Bond Refunding 0 0 0 0 0 0 0 0 N/A 65 Capital Outlay 109,376 0 40,000 0 704,556 0 4,000 (700,556) -99.4% $1.400.000 $1.200.000 $1.000,000 — S800.000 — $600.000 $400.000 — $200.000 — $- 2013 Receipts 2013 Disbursements ■ Operating costs Water Fund Cash Flow 2014 Receipts 2014 Disbursements 2015 Receipts 2015 2016 Receipts 2016 Disbursements Disbursements ■ Debt payments (including related transfers) ■ Operating receipts CITY OF MEDINA 2018 BUDGET SEWER FUND 2015 Budget 2015 Actual 2016 Budget 2016 Actual 2017 Budget 2018 Amount Percentage 2017 Prelim Increase Increase YTD Budget (Decrease) (Decrease) 1 OPERATING REVENUES 2 3 Chorus for Services 4 5 Charges for Services 550,846 613,068 567,331 663,255 584,312 211,022 603,077 18,765 3.2% 6 Special Assessments 2,500 11,940 2,500 9,388 2,500 0 2,500 0 0.0% 7 8 Total Charges for Services 553,346 625,008 569,831 672,643 586,812 211,022 605,577 18,765 3.2% 9 10 TOTAL OPERATING REVENUES 553,346 625,008 569,831 672,643 586,812 211,022 605,577 18,765 3.2% II 12 OPERATING EXPENSES 13 14 Personal Services 121,240 120,195 132,405 130,584 140,598 53,811 145,353 4,755 3.4% 15 Supplies 6,500 10,955 6,696 2,371 6,880 1,854 5,880 (1,000) -14.5% 16 Other Services and Charges 420,130 382,927 432,734 387,133 464,900 177,924 460,500 (4,400) -0.9% 17 18 TOTAL OPERATING EXPENSES 547,870 514,077 571,835 520,087 612,378 233,589 611,733 (645) -0.1% 19 20 OPERATING INCOME (LOSS) 5,476 110,931 (2,004) 152,556 (25,566) (22,566) (6,156) 19,410 -75.9% 21 22 NONOPERATING REVENUES 23 24 Miscellaneous Revenues 0 312 0 771 0 2,545 0 0 N/A 25 Interest Eamings 5,000 13,448 8,000 20,831 5,000 0 5,000 0 0.0% 26 27 Total Nonoperating Revenues 5,000 13,759 8,000 21,602 5,000 2,545 5,000 0 0.0% 28 29 INCOME (LOSS) BEFORE CAPITAL 30 CONTRIBUTIONS AND TRANSFERS 10,476 124,690 5,996. 174,159 (20,566) (20,022) (1,156) 19,410 -94.4% 31 32 CAPITAL CONTRIBUTIONS AND TRANSFERS 33 34 Transfers to Other Funds (119,318) (119,318) (121,307) (121,307) (123,347) 0 (127,498) (4,151) 3.4% 35 Capital Contributions 0 13,719 0 0 0 0 0 0 N/A 36 37 Total Capital Contributions and Transfers (119,318) (105,599) (121,307) (121,307) (123,347) 0 (127,498) (4,151) 3.4% 38 39 CHANGE IN NET POSITION (108,842) 19,091 (115,311) 52,852 (143,913) (20,022) (128,654) 15,259 -10.6% 40 41 NET POSITION, JANUARY 1 273,631 273,63I 292,722 292,722 4,049,142 345,574 3,905,229 (143,913) -3.6% 42 43 NET POSITION, DECEMBER 31 164,789 292,722 177,411 345,574 3,905,229 325,552 3,776,575 (128,654) -3.3% 44 45 46 OTHER CASH INFLOWS 47 48 Proceeds from Bonds 0 0 0 0 0 0 0 0 N/A 49 Preimum on Bonds Issued 0 0 0 0 0 0 0 0 N/A 50 51 OTHER CASH OUTFLOWS 52 53 Principal Payments on Bonds 0 0 0 0 0 0 0 0 N/A 54 Payment to Escrow Agent for Bond Refunding 0 0 0 0 0 0 0 0 N/A 55 Capital Outlay 130,950 0 100,000 0 50,000 0 0 (50,000)-100.0% $700.000 $600.000 $ 5 00.000 $400.000 $300.000 $200.000 $100.000 S- Sewer Fund Cash Flaw 2013 Receipts 2013 Disbursements 2014 Receipts 2014 Disbursements 2015 Receipts 2015 Disbursements ■ Operating costs ■ Operating receipts 2016 Receipts 2016 Disbursements CITY OF MEDINA 2018 BUDGET STORM WATER FUND 2015 Budget 2015 Actual 2016 Budget 2016 Actual 2017 Budget 2018 Amount Percentage 2017 Prelim Increase Increase YTD Budget (Decrease) (Decrease) 1 OPERATING REVENUES 2 3 Charges for Services 4 5 Charges for Services 192,023 200,620 197,783 224,488 203,716 159,800 210,827 7,111 3.5% 6 Special Assessments 2,500 4,577 2,500 5,445 2,500 0 2,500 0 0.0% 7 8 Total Charges for Services 194,523 205,197 200,283 229,933 206,216 159,800 213,327 7,111 3.4% 9 10 TOTAL OPERATING REVENUES 194,523 205,197 200,283 229,933 206,216 159,800 213,327 7,111 3.4% 11 12 OPERATING EXPENSES 13 14 Personal Services 60,169 58,057 68,888 66,193 70,821 26,583 73,341 2,520 3.6% 15 Supplies 5,000 434 5,151 635 5,200 0 5,200 0 0.0% 16 Other Services and Charges 490,994 7,585 63,884 90,861 64,700 42,194 64,700 0 0.0% 17 18 TOTAL OPERATING EXPENSES 556,163 66,076 137,923 157,689 140,721 68,776 143,241 2,520 1.8% 19 20 OPERATING INCOME (LOSS) (361,640) 139,121 62,360 72,244 65,495 91,023 70,086 4,591 7.0% 21 22 NONOPERATING REVENUES 23 24 Miscellaneous Revenues 0 0 3,000 36 3,000 0 (3,000)-100.0% 25 Interest Earnings 1,000 3,010 1,000 4,514 1,000 1,000 0 0.0% 26 27 Total Nonoperating Revenues 1,000 3,010 4,000 4,550 4,000 1,000 (3,000) -75.0% 28 29 INCOME (LOSS) BEFORE CAPITAL 30 CONTRIBUTIONS AND TRANSFERS (360,640) 142,131 66,360 76,794 69,495 91,023 71,086 1,591 2.3% 31 32 CAPITAL CONTRIBUTIONS AND TRANSFERS 33 34 Transfers from Other Funds 0 0 0 0 0 0 0 0 N/A 35 Transfers to Other Funds (51,700) (51,700) (53,251) (53,251) (54,849) 0 (56,494) (1,645) 3.0% 36 Capital Contributions 0 0 0 0 0 0 0 0 N/A 37 38 Total Capital Contributions and Transfers (51,700) (51,700) (53,251) (53,251) (54,849) 0 (56,494) (1,645) 3.0% 39 40 CHANGE IN NET POSITION (412,340) 90,431 13,109 23,543 14,646 91,023 14,592 (54) -0.4% 41 42 NET POSITION, JANUARY 1 413,726 413,726 438,034 438,034 821,140 451,143 835,786 14,646 1.8% 43 44 NET POSITION, DECEMBER 31 438,034 821,139 451,143 461,576 835,786 542,166 850,378 14,592 1.7% 45 46 47 OTHER CASH INFLOWS 48 49 Proceeds from Bonds 0 0 0 0 0 0 N/A 50 Preimum on Bonds Issued 0 0 0 0 0 0 N/A 51 52 OTHER CASH OUTFLOWS 53 54 Principal Payments on Bonds 0 0 0 0 0 0 0 0 N/A 55 Payment to Escrow Agent for Bond Refunding 0 0 0 0 0 0 0 0 N/A 56 Capital Outlay 433,375 0 58,375 0 0 0 31,500 31,500 N/A $250,000 S200,000 $150,000 $100,000 $ 50, 000 2013 Receipts 2013 Disbursements Storm Water Fund Cash Flow 2014 Receipts 2014 Disbursements 2015 Receipts 2015 Disbursements ■ Operating costs ■ Operating receipts 2016 Receipts 2016 Disbursements Projects and Practices Application Grant Name - Lake Ardmore Area BMP Retrofit Projects Grant ID - ?? Organization - City of Medina Allocation Projects and Practices 2018 Grant Conta :' Scott Johnson Total Grant Amount Requested $122,000 County( Hennepin Grant Match Amou $41,050 s °', .r 070102060103 Required Match % 25% Pioneer -Sarah Creek WMC 25% e , of:Afire-hv'0,, 06Srsgro?.1,rd The Ardmore Area Subwatershed Stormwater Retrofit Assessment provide BMP recommendations to reduce phosphorus loads to Lake Ardmore and Lake Independence in the City of Medina. Both Lake Ardmore (MNDNR #27015300) and Lake Independence (MNDNR# 27017600) are included on the MPCA's 303(d) list as impaired for aquatic recreation due to excessive nutrients. Lake Independence had a total daily maximum load (TMDL) study completed by the Pioneer -Sarah Creek Watershed Management Commission and approved by the MPCA and EPA in 2007. The Lake Ardmore TMDL has been submitted to the MPCA and is under review and comment as part of the PSWMC WRAPS study. The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50% reduction). Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality standards. I The goal of this project is to reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake Report created on: 7/14/2017 Page 1 of 9 Ardmore by 1.1 Ibs/year by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. These five BMP's are located on property controlled by the City of Medina directly or indirectly through Hennepin County Tax forfeit. Operation and maintenance on these projects will be provided by the City of Medina. The City of Medina will be the project lead (grant applicant). It will be done in partnership with the Pioneer -Sarah Creek Watershed Management Commission and the Hennepin County Environment and Energy Department. These efforts are supported of the Lake Independence Citizens Association, the Lake Ardmore Association, the Pioneer -Sarah Creek WMC, Hennepin County Environment and Energy Department and Three Rivers Park District. Narrative What organization will serve as the Fiscal Agent for this grant? City of Medina Did your organization receive CWF grant dollars in FY 2014, FY 2015 and/or FY 2016? If less than 50% of the total grant amount awarded from FY 2014, FY 2015 and FY 2016 grants have been spent, please explain your organization's capacity (including available FTEs or contracted resources) to effectively implement additional Clean Water Fund dollars. �o. Water Resource of Concern: Identify the water resource of concern the proposed project is targeting. Lake Independence (MNDNR# 27017600) and Lake Ardmore (MNDNR #27015300) Project Description: 1. (5 points) A) What nonpoint pollution concerns will be the focus of this action(s)? B) Describe the public benefits of this action(s) to the water resource of concern from a local and state perspective. C) Describe how the resource of concern aligns with at least one of the statewide priorities referenced in the "Projects and Practices" section of the RFP. 1) The focus of this work will be to limit the phosphorus loads that are negatively affecting the trophic status of Lakes Independence and Ardmore and their suitability to support aquatic recreational uses such as swimming and fishing. 2) Lake Independence is 851 acres is size, used extensively for boating, fishing, swimming and aesthetic viewing by the entire Twin Cities regional area. The south shoreline of the lake is within the Baker Park Reserve operated by the Three Rivers Park District. It contains two public swimming beaches, a campground, an ADA accessible fishing pier, numerous picnic areas and a boat launch. Lake Ardmore is 15 acres in size and is more local in nature. It is used by the surrounding neighborhood residents for aesthetic and recreational activities. Lake Independence and Baker Park Reserve along with the local communities are dependent upon visitors and landowners engaging directly in water based recreational activities on the lake. Lake Ardmore drains directly into Lake Independence. Reducing nutrients in Lake Ardmore will directly affect Lake Independence nutrient loads. 3) From a state priority, these BMP projects will assist in a) restoring state waters to meet state water quality standards. The mean 10 year summer average phosphorus values for Lake Independence is 55 ug/I compared to the state standard of 40 ug/I in the North Central Hardwood Forest ecoregion and b) restore and protect water resources for public use and public health, including drinking water. These projects will help to restore and protect the long term Report created on: 7/14/2017 Page 2 of 9 water quality of both lakes. Lake Independence is a prime public recreational resource serving the 7-county Metro area and beyond. Relationship to Plan: 2a. (15 points) Describe why the water resource of concern was identified in the plan as a priority resource. For the proposed project, identify the specific water management plan reference by plan organization (if different from the applicant), plan title, section, and page number. In addition to the plan citation, provide a brief narrative description that explains: whether this application fully or partially accomplishes the referenced activity, the estimated scale of impact that the activity in the plan has on the problem identified and the estimated scale of impact of the proposed project. Lakes Independence and Ardmore are priority resources in both the PSCWMC 3rd Generation Plans and in the PSCWMC WRAPS/TMDL. Lake Independence is considered the top priority water -based recreational resource in the watershed because of its excellent accessibility to the public and the wide range of recreational activities it supports, including fishing, boating, swimming, camping, group camps and nature trail/viewing. The following information is pertinent to Lake Independence and Lake Ardmore in the local comprehensive plans; 1) Pioneer -Sarah Creek Watershed Management Commission 3rd Generation Management Plan. a. Section 2.4.1, pages 2-15 to 2-18 b. Section 4.2.2, page 4-4 c. Section 4.3, pages 4-9, 4-12 and 4-14 2) Pioneer -Sarah Creek Watershed Management Commission, Lake Independence Phosphorus TMDL, and TMDL Implementation Plans dated January 2007 and March 12, 2007 respectively. 3) Pioneer -Sarah Creek Watershed Management Commission Draft TMDL (April 2017) a. Section 3-2 b. Section 8 c. Appendix C, page 79 d. Appendix D, pages 187-189 e. Appendix E, Internal Phosphorus Loading and Alum Dosage Considerations for Lakes in the Pioneer Creek Watershed, Minnesota f. Appendix F, Implementation cost estimates. 4) Pioneer -Sarah Creek Watershed Management Commission Draft Subwatershed Watershed Restoration and Protection Strategy Report (April 2017) a. Section 2.3 to 2.5, tables 2-4 and 2-5 pages 16 to 19. b. Section 3, prioritizing and implementation, pages 22 to 47. 5) Ardmore Area Subwatershed Stormwater Retrofit Assessment, March 2016 a. Streambank Stabilization Project SS1, pages 17-18 b. Gully Stabilization Project GS1, pages 19-20 c. Shoreline Restoration Project SR1-pages 21-22 d. Pond Excavation -Expansion Project PD3, page 26 e. Iron Enhanced Sand Filter Project ISF1, pages 31-32 The five projects proposed will go toward the waste load reductions called for as part of the TMDL and WRAPS studies for these two lakes. Grouping all five projects together will provide economics of scale and assist with the incremental decrease in the watershed loadings to Lake Independence and Lake Ardmore. The projects will be managed by the City of Medina in cooperation with the Pioneer -Sarah Creek Watershed Management Commission. Relationship to Plan: 2b. Provide web links to all referenced plans. Report created on: 7/14/2017 Page 3 of 9 https://www.pca.state.mn.us/sites/default/files/wq-ws4-32a.pdf https://www.pca.state.mn.us/water/tmdl/lake-independence-excess-nutrients-tmdl-project https://www.pca.state.mn.us/sites/default/files/wq-iw8-03e.pdf http://www.pioneersa rahcreek.org/uploads/5/8/3/0/58303031/ardmore_subwatershedassessment_apri12016.pdf Targeting: 3. (18 points) Describe the methods used to identify, inventory, and target the most critical pollution sources or threats (root cause) done to date and describe any additional efforts that will be completed prior to installing projects or practices. The PSCWMC TMDL and WRAPS studies include analysis of phosphorus sources to Lakes Independence and Ardmore. Both studies show significant external loads of phosphorus enter the lakes from the surrounding subwatersheds. The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50% reduction). Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality standards. Additionally the City of Medina funded a subwatershed assessment for the Lake Ardmore region of the Lake Independence Watershed. This study identified all five (5) proposed projects in the urbanized area of the watershed as BMP retrofits in their project ranking table (table 2U, page 12) This study utilized the Urban Stormwater Retrofit Practices Manual (Center for Watershed Protection-2007). Both studies identify upland BMP's as the primary target for reducing external phosphorus loads to the lakes. Targeting: 4. (7 points) A) How does this application advance an overall groundwater, watershed protection, and/or restoration strategy implemented by your organization and your partners? Listing in a plan does not necessarily constitute an overall strategy. B) Describe activities other than those funded by this application that you and other partners have or will implement that affect the water resource of concern including but not limited to: other financial assistance or incentive programs, easements, regulatory enforcement, or community engagement activities that are indirectly related to this proposal. These projects are recommended in the PSCWMC TMDL and WRAPS studies and are included in the PSCWMC Capital Improvements Program and the City of Medina stormwater management plans. The City of Medina has been instrumental in supporting and funding efforts in their community to reduce the external nutrient loads into Lakes Independence and Ardmore. Their efforts include adopting a model nutrient management ordinance that meets the U of MN manure and pasture recommendations for all new livestock facilities. Medina was a major contributing partner to; a) the PSCWMC for the Lake Independence Nutrient Management Program approved by the State Legislature in 2007, that reduced external loads into Lake Independence by 67.2 Ibs, and b) the Lake Independence MEP Grant Water Quality Project, which installed approximately 5 rain gardens in the Lake Ardmore area. Medina received $35,000 in grant money from the State Board of Water and Soil Resources Clean Water Legacy funds between 2008 and 2010. They created a shoreland restoration program that provided 75% matching funds to homeowners for Lake Independence shoreline restoration projects with a budget of $110,000 (City, $50,000, Landowners $25,000, CWG $35,000). Medina also co -sponsored the Loretto Creek Water Quality Improvement Project that reduced nutrient loads into the Creek by 95 Ibs/year. This Creek drains to Lake Sarah. As part of the PSCWMC, Medina is part of the Watersheds overall strategy education and outreach program. Measureable Outcomes: 5. (10 points) A) What pollutant(s) of concern (For groundwater: bacteria, untreated sewage, nitrate, pesticides, etc.; For surface water: dissolved phosphorus, nitrogen, sediment, etc.) does this project specifically address? B) Has there been a pollutant reduction goal set in relation to that pollutant of concern or the water resource of concern that is the subject of this application? C) If so, what is that goal and what process was used to set this goal? If no pollutant reduction goal has been set, describe the water quality trends or other management goals that have been established. D) For protection projects, indicate measurable outputs such as acres of protected land, number of potential contaminant sources removed or managed, etc. Report createa on. 7/14/2017 age 4 of 9 A) The project will reduce phosphorus loads that affect the water quality of Lakes Independence and Ardmore. B&C) The TMDL studies identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation of 22.3 Ibs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50% reduction). D) The goal of this project is to reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake Ardmore by 1.1 Ibs/year by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. Measureable Outcomes: 6. (15 points) A) Describe how this project directly addresses the water resource of concern or potential pollution sources and how much effect the project will have on the root cause of the most critical pollution problems or threats. B) What is the annual reduction in pollutant(s) that will be achieved or avoided for the water resource of concern after this project is completed? A) The Lake Ardmore TMDL study identified external loading as comprising 50% (269 Ibs/year) of the nutrient loads impairing the lake. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality standards. B) This project will reduce phosphorus loads into Lake Independence by 8.7 Ibs/year and to Lake Ardmore by 1.1 Ibs/year by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. Measureable Outcomes: 7. (10 points) Will the overall project have additional specific secondary benefits, including but not limited to measured or estimated hydrologic benefits, enhancement of aquatic and terrestrial wildlife species, drinking water protection, enhancement of pollinator populations, or protection of rare and/or native species? If so, specifically describe, or quantify if possible, what those benefits will be. Habitat; Four of the projects will reduce localized and area wide sediment loads and establish vegetation where little or none exists. Restoration and stabilization of these areas will assist in terrestrial and aquatic habitat development on site and into the overall Lake Independence and Ardmore system. Reducing phosphorus loads will also improve water clarity and improve conditions for the aquatic habitat of the lake. Aesthetic and recreational opportunities will be improved because of less frequent and severe algae blooms due to the decrease in nutrient concentrations. The City of Medina will promote the projects and their effects on the area lakes. The City and the PSCWMC are also undertaking various opportunities to increase the public's awareness on the cause and effects of their land use decisions on the area lakes and streams. Cost Effectiveness: 8. (5 points) Describe why the proposed project(s) is considered to be the most cost effective and reasonable means to attain water quality improvement or protection benefits. Consider such factors as, but not limited to BMP effectiveness, timing, site feasibility, practicality, and public acceptance. If any, what other alternatives were considered to achieve the same type and amount of benefit outlined in the proposed project? These projects were identified and ranked in the urbanized area assessment of the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. They are located on land owned and controlled by the City of Medina. The City of Medina was the driving force in the study and identification of the projects they would like to immediately move forward on from the study. They are committed to integrating stormwater BMP's on the land they are in control of, when they are practical and feasible. These five projects were considered as such in the Lake Ardmore Area SWA completed in 2016. The City of Medina wishes to progress from the study to implementation. The project were ranked #1 (GS1), #2 (SR1), #4 (ISF1), #10 (PD3) and #11 (SS1) out of 12 projects recommendations based on the cost of the project per pound of phosphorus reduction in the urban area of the watershed assessment study. The cost per Report created on: 7/14/2017 Page 5 of 9 Questions & Answers pound of TP reductions are as follows; GS1=$277/Ib. SR1=$550/Ib. ISF1=$941/Ib. PD3=$1,562/Ib. SS1=$3,300/Ib. The average weighted cost for all 5 projects together will be $750/Ib. For a developed area these costs are considered very reasonable. Acceptance of the projects is high with strong local participations on the part of the City of Medina, the PSCWMC and the Lake Independence Citizens Association. Hennepin County and the PSCWMC support the projects as well as evidenced by their financial contributions ($20,000 and $10,525 respectively) and their roles in the grant application process. All five sites have been inspected and deemed desirable for their respective BMP's. The City of Medina has control and access to all of the BMP areas. Project Readiness: 9. (8 points) Describe steps and actions already taken to ensure that project implementation can begin soon after grant award including preliminary discussions with permitting authorities (if applicable) and the status of any state, federal or local permits that may be required for the project (Conditional use, NPDES, WCA, EAW, USACE, Public Waters, archeological surveys, etc.). Also describe any preliminary discussions with landowners/occupiers, status of agreements/contracts, contingency plans, and other project development activities to date that will ensure a smooth start to the project and minimize administrative or other critical delays. Discussions have been held between the City, the PSCWMC, Hennepin County and the Lake Association on the Lake Ardmore Area study and the City plans to move forward on implementation. All parties have been favorable and strongly support the project. Application to Hennepin County for a $20,000 Opportunity Grant occurred in June 2017. The County has approved said grant contingent upon the City leveraging CWL and other local funds to achieve full funding. The City of Medina has two engineering consulting firms under contract that specialize in the design and implementation of these types of BMP projects. No special permits or conditional uses are expected. Preliminary discussions have been held with the adjacent landowners with no concerns expressed. Project Readiness: 10. (2 points) Newsletters, signs and press releases are standard communication tools. Beyond those basics, describe any additional project activities that would be added to the grant workplan aimed at engaging your local community on the need, benefits, and long term impacts of this project. The City of Plymouth, PSCWMC, Lake Independence Citizens Association and Hennepin County all maintain web sites and newsletters that have water -related resources elements. Creating a website information page and/or newsletter articles specific to the grant and the projects would be expected and pursued. . BBR: 11. (5 points) Did your organization submit a Biennial Budget Request (BBR) to BWSR in 2014? No. The City of Medina deferred to the PSCWMC BBR for this project. The Constitutional Amendment requires that Amendment funding must not substitute traditional state funding. Briefly describe how this project will provide water quality benefits to the State of Minnesota without substituting existing funding. All project, non -grant funding will come from local sources. No other state funding is being pursued. Application Budget 1"— Activity Name Activity Description (yrs) Report created on 7/14/2017 Page 6 of 9 Lake Ardmore Area BMP Retrofit Projects Install 5 best management practices identified in the 2016 Urban Area section of the Lake Ardmore Subwatershed Retrofit Assessment Study. STRUCTURAL BEST $122,000 MANAGEMENT PRACTICES 20 Proposed Activity Indicators Lake Ardmore Area BMP Retrofit Projects PHOSPHORUS (EST. 9.8 LBS/YR REDUCTION) Lake Independence and Lake Ardmore NURP, P8, MIDS, BWSR Pollution Reduction Calculator. 1 project with 5 separate BMPs and locations Activity Details Lake Ardmore Area BMP Retrofit Projects Are you interested in applying for CWP Loans for this project? No Lake Ardmore Area BMP Dollar amount requested for N/A Retrofit Projects Ag BMP Loan Program: Report created on: 7/14/2017 Page 7 of 9 Application Image Report created on: 7/14/2017 Map Image Report created on: 7/14/2017 Page 9 of 9 Figure 2U: Proposed BMP exhibit within parcels Lake independence Parcels owned by the City of Medina or Hennepin forfeited land Appendix A page 1 Ardmore Area Subwatershed Stormwater Retrofit Analysis GS1 Gully Stabilization Gullies are created by concentrated stormwater cutting into the landscape and eroding away the soil. This occurs when the erosive force of the water flow is greater than the cohesive force of the soil. Over time the gulley cuts deeper into the soil, creating unstable side slopes. The near vertical side slopes of the gully then slough in and are transported downstream into the receiving water. Since particulate phosphorous is attached to the sediment, this directly contributes to the phosphorous loading into the receiving water. If not repaired, gullies continue to cut and become larger and contribute to the phosphorous load. Gullies can be stabilized by using rip rap, boulders, natural vegetation, and manufactured synthetic products. Stabilization of a gully is a similar process to stabilizing a stream. Riprap can often be positioned at strategic locations to dissipate the flow and reduce scouring. Vegetation and synthetic products can also be used to create greater cohesion and resistance to scouring, as well as slowing down the velocity of water flow. Figure 10U: Stabilization using manufactured synthetic products; Source: Contech Engineered Solutions GS1 The gully north of Fern Street receives concentrated flow via a storm sewer pipe. Field measurements showed that the gully is approximately 120 feet long. The largest width measurement was recorded as five -feet, and the largest depth measurement was recorded as four - feet. In total, it is estimated that 1,390 cubic feet or 50 tons of sediment has been eroded to date. The BWSR Pollution Reduction Estimator worksheet was utilized to estimate the phosphorous load that the gully is producing. Stabilizing the gully could reduce the TP load by 100%. page 2 Ardmore Area Subwatershed Stormwater Retrofit Analysis Table 7U. Site Summary — GS1 Model Used BWSR worksheet Erosion Length 120 ft Erosion Area 600 sq ft Estimated TP Removal 3.4 Ibs/yr Installation Cost $12,000 Design/Admin $4,000 Maintenance Cost $150 Total 20 Year Cost $18,850 $/Ib-TP remov- al /yr $277 Figure 11U: Left— Erosion to the eastern side of the gully. Right - West side of the gully, eventually flowing into wetland connected to Lake Independence. Figure 12U: Drainage area and location map Gully Stabaliza#ion I page 3 Ardmore Area Subwatershed Stormwater Retrofit Analysis ISF1 Iron Enhanced Sand Filters (MN Filter) Similar to enhanced filtering devices, iron enhanced sand filters are efficient in reducing the dissolved portion of the phosphorous. Iron enhanced filters utilize iron filings within the filter media. As the stormwater passes through the media, the dissolved phosphorous attaches to the iron filings within the media, effectively treating the stormwater. A pre-treatment settling basin is utilized upstream of the iron enhanced filter to settle out the sediment. Any sediment that passes through the pre- treatment will still have an opportunity to settle out in the iron enhanced filter; however, over time, sediment may plug the iron enhanced filter and reduce overall effectiveness. In order for iron enhanced sand filters to be effective, they must be designed to drain after a storm event in order to prevent hypoxic conditions. Figure 31U: Schematic of iron enhanced sand filter IRON ENHANCED FILTER MEDIA PVC UNDERDRAIN There is one iron enhanced sand filter (ISF1) proposed in this watershed, which is in the same location as PD2. Only one BMP should be considered at this site; therefore, if an iron enhanced sand filter is utilized, pond PD2 would not be constructed. Figure 32U: Iron enhanced sand filter; Source: BWSR page 4 Ardmore Area Subwatershed Stormwater Retrofit Analysis ISF1 Figure 33U: Location of the proposed ISF1 Table 15U. Site Summary —ISF1 Model Used N/A Drainage Area 4.1 ac Proposed Pond Area 5,400 sq ft Estimated TP removal 3.1 Ibs/yr Installation Cost $58,000 Design/Admin $15,000 Maintenance Cost / yr $500 Total 30 Year Cost $87,500 $/Ib-TP removal /yr $941 Figure 34U: Drainage area and location map CD Est age Ardmore Area Subwatershed Stormwater Retrofit Analysis PD3 Pond Excavation Traditional stormwater ponds can reduce phosphorus loads in urban runoff by allowing for sedimentation to occur. Once the water reaches the pond the velocity is greatly reduced, and thus allowing the suspended solids to settle out. This traps the phosphorous rich sediment in the bottom of the pond and prevents it from entering downstream surface waters. Ponds are a good way to treat large areas, and the larger the pond, the greater the efficiency. Five pond excavation projects are proposed. Two of the projects already have existing ponds and are proposed to be expanded to NURP standards. The other three pond excavation projects are new ponds in locations that could benefit from the water quality treatment. The first proposed pond to be excavated (PD1) is an already existing pond in Walnut Park. The current pond is estimated to have a surface area of 620 square feet and has a drainage area of 2.9 acres. This pond is severely undersized and is providing little treatment in the existing condition. To meet NURP standards, the pond must be enlarged considerably. It is noted that a rain garden is also proposed within this sub -watershed, which would remove a fraction of the suspended solids before entering the pond. Routing stormwater through multiple BMPs is often referred to as a treatment train and can have increased water quality benefits. The phosphorous reduction reported in Table 9U takes into account the minimal treatment that is occurring in the existing condition in the undersized pond. The second proposed pond (PD2) would be located at the receiving end of the eroding gully, north of Fern Street. This is a new proposed pond that would be approximately 2,900 square feet in surface area. This pond would have water quality benefits as it would intercept particulate phosphorous prior to discharging into the large downstream wetland, which is directly connected to Lake Independence. It should be noted that a gully stabilization project is proposed upstream of PD2, and it would be critical that the gulley stabilization project be completed prior to implementing PD2. The third pond (PD3) would be an expansion of an existing pond east of Aspen Avenue and south of Maple Street. Visual observations have determined that this pond requires maintenance to remove sediment. Removal of sediment and expansion of the pond is proposed to increase pollutant removal efficiency. The pond is proposed to be expanded westward as to not impact surrounding wetlands. The fourth pond (PD4) would be a new pond west of the stream erosion. In the current condition, the storm sewer from Lakeshore Avenue directs stormwater into the vicinity of the proposed PD4, and it enters the stream untreated. A stormwater pond in this location would treat the stormwater and remove pollutants before discharging it into the stream and ultimately Lake Independence. The fifth pond (PD5) would be excavated north of Pine Street near Lakeshore Avenue. The new 4,000 square -foot pond would treat street runoff that would otherwise flow into the lakes. Figure 17U: Stormwater treatment basin a Q TOP OF DER 10` MIN 1 CUTLET STRUCTURE W5 41 100 YEAR re STORM EVENT PEAK ELEVATION 12" MIN EXCAVATE TO INVERT NORMAL WATER LEVEL TRAPPED SEDIMENT 10' Ardmore Area Subwatershed Stormwater Retrofit Analysis page 6 PD3 PD3 Model Used MIDS Drainage Area 8.0 ac Existing Pond Area 8,700 sq ft Proposed Pond Area 14,000 sq ft Estimated TP removal 1.1 Ibs/yr Installation Cost $31,800 Design/Admin $12,500 Maintenance Cost/yr $250 Total 30 Year Cost $51,550 $/Ib-TP removal /yr $1,562 Figure 22U: Purple outline shows proposed enlarged pond for PD3. Above- view looking south. Below - view looking west. Figure 23U: Drainage area and location map irk. Fern St Walnut St Maple St Excavate Pre-existing Pond acEratmoD page 7 Ardmore Area Subwatershed Stormwater Retrofit Analysis SRl Shoreline Restoration Shoreline erosion is also a source of phosphorus. All of the sediment created by shoreline erosion is directly deposited into the lake with no chance for treatment. Visual observations revealed that shoreline erosion is occurring near Lakeshore Park on either side of the boat ramp. The erosion is approximately 160 ft. long and is estimated to contribute 2 Ibs/yr of phosphorus to Lake Independence. This phosphorus load could be greatly reduced by stopping the erosion and restoring the shoreline. Shoreline restoration is not much different than gully and stream stabilization. Shoreline restoration may include the use of rip rap boulders near the water surface to armor the shore against the wave action. Vegetation can be re-established above the hard armor, which will penetrate deep into the underlying soil to prevent erosion and reduce the velocity of the stormwater that flows down the bank. Figure 13U: Photo of shoreline stabilization; Source: MN DNR page 8 Ardmore Area Subwatershed Stormwater Retrofit Analysis SS1 Stream Stabilization Erosion from streams releases sediment and transports it directly into the lake. Since particulate phosphorous is adhered to the soil particles, this results in direct phosphorus loading as well as a reduction of water clarity. The stream on the south side of Lake Ardmore that flows into Lake Independence is experiencing moderate erosion in the area between Ardmore Avenue and Lakeshore Avenue. The moderate erosion is occurring at a sharp natural meander point in the stream. Sharp curves encourage erosion because water on the outside of the curve has to move faster than the water on the inside of the curve to cover more distance in the same amount of time. The force of the accelerated stormwater along the stream bank is greater than the cohesive force of the soil. It is recommended that moderate stream bank erosion is corrected sooner rather than later; as left unrepaired, it will continue to erode the bank and deposit phosphorous rich sediment into the lake. We measured the volume of the moderate erosion to be approximately 40 cubic feet. The BWSR Pollution Reduction Estimator estimated 0.2 Ibs/yr of phosphorus export from this area. Repairing the stream bank erosion would cease its TP loading. Repair and stabilization of this area may be accomplished by placement of toe boulders, brush bundles, or geo-synthetic mats. Native vegetation with deep root systems also helps stabilize these areas but may be difficult to establish in this location due to the extensive tree cover. Although the remaining portions of the channel are un-vegetated and may be susceptible to erosion, BMPs are not proposed at this time. Active erosion was not observed during field reconnaissance, and similar to the area above, stabilization by establishing a vegetated stream bottom would be extremely difficult due to the extensive tree cover. If observations at a later date determine stream bed erosion to be a concern, this segment should be re-evaluated. page 9 Ardmore Area Subwatershed Stormwater Retrofit Analysis SS1 SS1 Table 6U. Site Summary — SS1 Model Used BWSR Calculator Erosion Length 70 ft Erosion Area 110 sq ft Estimated TP Removal 0.2 Ibs/yr Installation Cost $8,250 Design/Admin $4,000 Maintenance Cost / yr $50 Total 20 Year Cost $13,200 $/Ib-TP removal /yr $3,300 Figure 8U: Erosion seen looking southeast Figure 9U: Drainage area and location map page 10 Ardmore Area Subwatershed Stormwater Retrofit Analysis SR, SR1 able 8U. Site Summary - SR1 Model Used BWSR worksheet Eroding Shoreline 160 ft Estimated TP Removal 2.0 Ibs/yr Installation Cost $16,000 Design/Admin $1,500 Maintenance Cost / yr $240 Total 20 Year Cost $22,000 $/Ib-TP removal /yr $550 Figure 14U: Close up of the shoreline erosion Figure 1511: The erosion exists on both sides of the boat launch. It extends approximately 120 ft. to the right of the launch and 40 ft. to the left. Figure 16U: Drainage area and location map page 11 Ardmore Area Subwatershed Stormwater Retrofit Analysis Natural Resources "Opportunity" Grant Program This Natural Resources "Opportunity" Grant Application Form is available at: http://www.hennepin.us/residents/environment/natural-resources-funding Page 1 Guidelines for Submitting Natural Resource "Opportunity" Grants Please email your application to Randy Anhorn at randy.anhorn@hennepin.us or send to : U.S. Postal Mailink Address: Hennepin County Environment and Energy Attn: Randy Anhorn 701 Fourth Avenue South, Suite 700 Minneapolis, MN 55415-1842 Find out more at http://www.hennepin.us/residents/environment/natural-resources-funding About the Natural Resources "Opportunity" Grant Program In an effort to work with partners to preserve, establish and restore our natural resources, reduce erosion and protect and improve water quality, Hennepin County Environment and Energy Department has initiated the Natural Resources "Opportunity" Grant program. Through the Natural Resources "Opportunity" Grant program, Hennepin County provides funds to potential partners to implement projects that address an identified natural resource management problem or need and/or undertake assessments that directly lead to the identification siting of projects that meet common natural resource management goals. Questions & technical assistance Prospective applicants are encouraged to contact the project managers for assistance, including feedback on ideas, suggestions for activities, help with the application or any general questions and concerns. Hennepin County Project Managers: Randy Anhorn 612-348-2027 randy.anhorn@hennepin.us James Kujawa 612-348-7338 james.kujawa@hennepin.us Tony Brough 612-348-4378 tony.brough@hennepin.us Selection criteria The Natural Resources "Opportunity" Grant review committee will evaluate the application based on the following criteria to determine if the project sufficiently meets the threshold for partial funding of the project, assessment and/or project grant application: • The primary purpose of the proposed must address a natural resource problem or need including: o Improving water quality o Preserve, establish or restore the County's natural resources (including critical habitats, natural resource corridors and greenways, and designated open spaces. o Reduce erosion and sedimentation • Special consideration is given to applications that are able to leverage resources (e.g., Clean Water Land and Legacy Amendment funds (CWL&L) or other funding sources) • The proposed meets the goals, objectives and strategies of the Hennepin County Environment and Energy Department Strategic Plan • Severity of the natural resource problem or need: Page 2 o Relates directly to a TMDL impairment load reduction. o Addresses loading to a water resource on the States 303d list of impaired waters o Is identified as a priority in the potential partners plan(s) (i.e., watershed management plan, comprehensive plan CIPs, etc...). • Demonstration projects/assessment that following completion may lead to future leverage of funds (identifies future projects that likely would leverage funds). • Long-term sustainability • Environmental importance and scientific feasibility: o For natural areas: lack of fragmentation, connectivity of important systems such as to regional parks, high quality natural systems. o Addresses a identified high quality natural resource (e.g., not -yet -impaired waters) o Aligns with priorities of county and local agencies (e.g., County's natural resources strategic plan, municipal open space and natural resource plans). • Need for county role o Project that include multiple jurisdictions and would benefit from higher level coordination. o Project unlikely to happen without county resources. o Project is on County property All contracts recommended by the Hennepin County Environment and Energy Department are subject to approval by the Hennepin County Board of Commissioners. Program guidelines and requirements ELIGIBILITY • The project must be located in Hennepin County • Eligible organizations include: — Local, State or regional governmental units. — Non-profit organization • Landowners FUNDING Funding is available to share the costs with eligible applicants to implement water quality projects, to preserve, establish and restore urban, suburban and rural natural resources and to meet common natural resource management goals. Special consideration is given to applications that are able to leverage resources (e.g., Clean Water Land and Legacy Amendment funds (CWL&L)) AWARD AMOUNT Up to $100,000, per the discretion of the Natural Resources "Opportunity" Grant review committee and Hennepin County Administration. TIMELINES • Natural Resources "Opportunity" Grant requests are non-competitive and applications can be submitted year round, with funds being allocated on a first - come -first -serve basis. • Each application is ranked against a set of criteria and must meet a minimal score in order to be funded. • Funding reimbursement cannot occur before contract approval by Hennepin County. • Semi-annual project progress/summary reports as determined through contract agreement Page 3 " F i n a l r e p o r t w i t h i n 2 m o n t h s a f t e r p r o j e c t c o m p l e t i o n . R E P O R T I N G R E Q U I R E M E N T S F O R A W A R D E D P R O J E C T S " W o r k p l a n a n d b u d g e t . " P r o j e c t d e s i g n a n d s p e c i f i c a t i o n s " A l l i n v o i c e s f o r c o n s u l t a n t a n d / o r c o n t r a c t o r w o r k . " A p p r o v a l o f i n - k i n d c o n t r i b u t i o n s p r i o r t o w o r k . " C e r t i f i c a t i o n t h a t t h e p r o j e c t w a s i n s t a l l e d a c c o r d i n g t o t h e a p p r o v e d p l a n s a n d s p e c i f i c a t i o n s " O p e r a t i o n a n d m a i n t e n a n c e p l a n s c o v e r i n g t h e l i f e o f t h e p r a c t i c e . A C C E P T A B L E E X P E N S E S G r a n t f u n d s m a y b e u s e d f o r m a t e r i a l s , s u p p l i e s , a n d l a b o r . P R O J E C T A G R E E M E N T E a c h p r o j e c t r e c i p i e n t m u s t f o r m a l l y e n t e r i n t o a p r o j e c t a g r e e m e n t w i t h t h e c o u n t y . T h e a g r e e m e n t w i l l a d d r e s s t h e c o n d i t i o n s o f t h e a w a r d , i n c l u d i n g i m p l e m e n t a t i o n o f t h e p r o j e c t a n d a f i n a l r e p o r t . T h e a g r e e m e n t i s a l e g a l , b i n d i n g d o c u m e n t . P r o j e c t r e c i p i e n t s a r e e x p e c t e d t o k e e p a c c u r a t e f i n a n c i a l r e c o r d s o f t h e p r o j e c t w h i c h i n c l u d e s d o c u m e n t a t i o n o f a l l e x p e n s e s . P A Y M E N T S F i n a l p a y m e n t w i l l b e p r o v i d e d a f t e r t h e f i n a l r e p o r t i s a p p r o v e d b y t h e c o u n t y p r o j e c t m a n a g e r . I n t e r i m p a y m e n t s c a n b e m a d e o n a p r o j e c t b y p r o j e c t b a s i s a s d o c u m e n t e d i n t h e p r o j e c t a g r e e m e n t . I n t e r i m p a y m e n t s w i l l b e b a s e d o n d o c u m e n t a t i o n o f e x p e n d i t u r e s a n d p r o j e c t s t a g e o f c o m p l e t i o n . A p p l i c a t i o n I n s t r u c t i o n s A P P L I C A T I O N I N S T R U C T I O N S T h e A p p l i c a t i o n T h e N a t u r a l R e s o u r c e s " O p p o r t u n i t y " G r a n t a p p l i c a t i o n i s t o b e u s e d b y l o c a l , s t a t e o r r e g i o n a l g o v e r n m e n t a l u n i t s , l a n d o w n e r s , a n d o t h e r o r g a n i z a t i o n s t o s e e k N a t u r a l R e s o u r c e s " O p p o r t u n i t y " G r a n t p r o g r a m f u n d s f r o m t h e C o u n t y . P l e a s e c o m p l e t e a l l r e q u i r e d s e c t i o n s o f t h e a p p l i c a t i o n . I n c o m p l e t e a p p l i c a t i o n s w i l l n o t b e c o n s i d e r e d f o r f u n d i n g . P a r t 1 o f t h e a p p l i c a t i o n r e q u e s t s b a c k g r o u n d i n f o r m a t i o n o n t h e a p p l i c a n t , t h e p r o j e c t a r e a , p r o j e c t t y p e , a n d f u n d i n g r e q u e s t . P a r t 2 o f t h e a p p l i c a t i o n r e q u e s t s d e t a i l e d i n f o r m a t i o n o n t h e p r o j e c t , n a t u r a l r e s o u r c e s p r o b l e m o r n e e d b e i n g a d d r e s s e d , s c o p e o f w o r k , a n d p r o j e c t b u d g e t . A p p l i c a t i o n R e s o u r c e s A n o v e r v i e w o f a l l H e n n e p i n C o u n t y N a t u r a l R e s o u r c e f u n d i n g o p p o r t u n i t i e s , p r o g r a m s , g u i d e l i n e s , a n d a p p l i c a t i o n s c a n b e f o u n d a t h t t p : / / w w w . h e n n e p i n . u s / r e s i d e n t s / e n v i r o n m e n t / n a t u r a l - r e s o u r c e s - f u n d i n g H e n n e p i n C o u n t y E n v i r o n m e n t a n d E n e r g y D e p a r t m e n t s t a f f a r e a v a i l a b l e t o p r o v i d e c l a r i f i c a t i o n a n d a n s w e r q u e s t i o n s r e g a r d i n g t h e f u n d i n g p r o g r a m , p r o c e s s , a n d r e q u i r e m e n t s . P a g e 4 Part 1 Natural Resources "Opportunity" Grant Application Application No. Place the cursor in the gray box at question 1, fill in the answer, and then use the F11 function key to navigate through the remaining questions in the application. 1. PROJECT TITLE: Lake Ardmore Area BMP Retrofit Projects 2. APPLICANT NAME: I City of Medina 3. APPLICANT SIGNATORY: (The person whose name is listed here must sign Part 1 -Box 14 of this application) Name: City of Medina, Scott Johnson Title: City Administrator Telephone Number:763-473-4643 Fax Number: E-Mail Address: scott.johnson@ci.medina.mn.us Mailing Address 24 Zip Code: 55340 Agency: City of Medina Address: 2052 County Road City: Medina State: MN 4. PROJECT DURATION: Estimated Start Date: Summer/Fall 2018 Estimated Completion Date: Summer 2019 PROJECT Length: 6-12 months Page 5 Part 1 Natural Resources "Opportunity" Grant Application 5. PROJECT TYPE: ® 1. Water quality project ❑ 2. Wetland Restoration ❑ 3. Habitat Restoration/Protection ❑ 4. Assessment Identifying Future Projects ❑ 5. Other: 6. FUNDING REQUEST: (Provide the amount of funding requested to complete your project.) Check for consistency with costs provided in Part 2, Question 2. Project Amount: Total PROJECT Cost This amount represents the full cost of the PROJECT. $163,050 Natural Resources "Opportunity" Grant Request $20,000 Other Match Funds in PROJECT Identify secured source(s) of funds: Funding Source Clean Water Legacy $122,000 Funding Source PSCWMC $10,525 Funding Source City of Medina $10,525 Funding Source $ Describe the status of the matching funds: Application for CWLA funds will occur in the 2017 round of applications. The City of Medina has dedicated stormwater management funds to this project and the PSCWMC has CIP funds dedicated to this project through its Capital Improvements Program. 7. APPLICATION CERTIFICATION: I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT THE INFORMATION IN THIS APPLICATION IS TRUE AND CORRECT AND THAT I AM THE LEGALLY AUTHORIZED SIGNATORY OR DESIGNEE FOR THE SUBMITTAL OF THIS INFORMATION ON BEHALF OF THE APPLICANT. Printed Name Signature Title Date Page 6 Part 1 Natural Resources "Opportunity" Grant Application THIS CONCLUDES PART 1 Page 7 Part 2 Natural Resources "Opportunity" Grant Program This is the rated portion of the application with a total of 200 possible points. Each question identifies the proportion of available points. Applicants should provide clear and concise information and answers. The Scoring Guide (below each scored question) provides information on what reviewers will look for in a successful application. EXECUTIVE SUMMARY (0 points) Summarize the overall project and associated water quality problem and how the project will address or solve the problem. (limit your answer to 250 words or less). The goal of this project is to reduce phosphorus loads into Lake Independence by 8.71bs/year and to Lake Ardmore by 1.1 lbs/year by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. These five BMP's are located on property controlled by the City of Medina directly or indirectly through Hennepin County Tax forfeit. Operation and maintenance on these projects will be provided by the City of Medina. 1. SCOPE OF WORK (up to 50 points) Scoring Guide Total 50 points Clear and concise project description Up to 10 points Clear description of project tasks Up to 10 points Project deliverables are clearly defined Up to 10 points Clearly defined timeline for the project Up to 10 points The purpose meets defined shared goals Up to 10 points Reviewers award points for a clear, complete, and well thought-out scope that directly address the natural resource management problem/need. The scope demonstrates an understanding of the work required to fully implement and complete the project. Using the area below, please provide: • A detailed scope of work for the project that includes clearly defined tasks, deliverables, timelines, and purpose. o Describe the intended results (what is the benefit?). ■ Be specific, clear and concise. o Describe the project area and provide supporting map(s) and relevant diagrams and or/pictures. These 5 BMP's are proposed to be installed between the summers of 2018 and 2019. The 5 practices were identified by the Lake Ardmore Subwatershed Retrofit Assessment Study (SWA) done by Hakanson-Anderson and Hennepin County Environment and Energy Depaitment for the City of Medina. The 5 BMPS chosen for this grant were identified by the City as their top priority to begin addressing the SWA recommendations and implementation of the BMP's. The specific BMP's, their costs and phosphorus load estimates along with their locations are provided in Appendix A. As a total they will reduce phosphorus loads to Lake Independence by 8.7 lbs/year and Lake Ardmore by 1.1 lbs/year. Page 8 Part 2 Natural Resources "Opportunity" Grant Program 2. PROPOSED BUDGET (up to 30 points) Scoring Guide Total 30 points Complete project budget is consistent with the scope of work and estimates are clear and reasonable. Up to 5 points Project attempts to leverage other resources. Up to 15 points The project budget represents a good value for the work and natural resource benefit achieved. Up to 10 points Reviewers award points to the cost-effective projects with accurate cost estimates. Points are awarded for a complete, reasonable budget that is consistent with the tasks described in the scope of work. Using the areas below, please provide: • A budget for the project including total cost for the project broken down into tasks. • Identify the match sources. Proposed Project Budget Task elements Total Project Cost 1. GS1 project admin & design cost/ installation cost $ 4,000/$12,000416,000 2. SS1 project admin & design cost/ installation cost $ $4,000/$8,250= $12,250 3. PD3 project admin & design cost/ installation cost $ 12,500/$31,800=$44,300 4. ISF1 project admin & design cost/ installation cost $ 15,000/$58,000=$73,000 5. SRl project admin & design cost/ installation cost $ 1,500/&16,000=$17,500 6. $ Total costs needed to complete: $ 163,050 In addition to the proposed budget above, Please provide the following information: $ 163,500 Natural Resources "Opportunity" Grant request $ 20,000 Total Project Cost Match sources: List other funding sources and amounts, including local cash matching funds. In -kind contributions are not eligible. Funding Source: CWL Grant $ 122,000 Funding Source: City of Medina $ 10,525 Funding Source: Pioneer -Sarah Creek WMC $ 10,525 Describe the status of matching funds: CWL funds will be applied for this 2017 sign up period City of Medina Funds are budgeted for. PSCWMC funds are in the CIP for the Watershed for 2018 funding. Page 9 Part 2 Natural Resources "Opportunity" Grant Program 3. SEVERITY OF PROBLEM/NEED (up to 55 points) Scoring Guide Total 55 points Severity of the problem/need is well documented. Up to 15 points Project will achieve substantial natural resources benefits. Up to 20 points Project success can be measured, and proposed methods to measure success are reasonable. Up to 10 points The project/assessment provides long-term sustainability of natural resources benefits (e.g., operation and maintenance, long-term follow-up, natural resources management), and/or identifies additional projects to address specific problems area(s). Up to 10 points Reviewers award points for addressing severe natural resource problems and needs, documentation of those problems and needs, and expected protection and/or improvements achieved by the proposed. Projects with measurable improvements receive more points than those with unclear or vague benefits. Reviewers will consider the actual benefit, the level of implementation, and the severity of the problem. Reviewers will consider only changes that can be achieved by the proposed scope of work. Using the area below, please provide: • A detailed description of the severity of the problem or need to be addressed by the project. o Include how the problem has been documented in a plan or assessment (e.g., TMDL, Capital Implementation Plan, presence on 303 (d) impairment list). o Describe how the problem will be addressed by the project and how success will be measured. The Ardmore Area Subwatershed Stormwater Retrofit Assessment provided BMP recommendations to reduce phosphorus loads to Lake Ardmore and Lake Independence in the City of Medina. Both Lake Ardmore (MNDNR #27015300) and Lake Independence (MNDNR# 27017600) are included on the MPCA's 303(d) list as impaired for aquatic recreation due to excessive nutrients. Lake Independence had a total daily maximum load (TMDL) study completed by the Pioneer -Sarah Creek Watershed Management Commission and approved by the MPCA and EPA in 2007. The Lake Ardmore TMDL has been submitted to the MPCA and is under review and comment as part of the PSWMC WRAPS study. The TMDL studies identified external loading as comprising 50% (269 lbs/year) of the nutrient loads impairing Lake Ardmore. The Lake Independence TMDL identified external loading as comprising 71% (1699 Ibs/year) of nutrient loads impairing the lake. Lake Ardmore has an allowable external load allocation of 22.3 lbs/year (a 92% reduction) and Lake Independence has an external load allocation of 872 Ibs/year (a 50% reduction). Both studies identify and recommend watershed BMP's as the primary target to achieve the MPCA water quality standards. The goal of this project is to reduce phosphorus loads into Lake Independence by 8.71bs/year and to Lake Ardmore by 1.1 lbs/year by installing 5 best management practices identified in the Lake Ardmore Area Subwatershed Stormwater Retrofit Assessment. These five BMP's are located on property controlled by the City of Medina directly or indirectly through Hennepin County Tax forfeit. Operation and maintenance on these projects will be provided by the City of Medina. The City of Medina will be the project lead (grant applicant). It will be done in partnership with the Pioneer -Sarah Creek Watershed Management Commission and the Hennepin County Environment and Energy Department. These efforts are supported of the Lake Independence Citizens Association, the Lake Ardmore Association, the Pioneer -Sarah Creek WMC, Hennepin County Environment and Energy Department and Three Rivers Park District. Page 10 Part 2 Natural Resources "Opportunity" Grant Program 4. PROJECT TEAM (up to 10 points) Scoring Guide Total 10 points Team members' roles and responsibilities are well defined and expected contributions to the project are adequate for the scope of work. Up to 5 points Team members' qualifications and past experiences are relevant. Up to 5 points Reviewers will award points based on skills, qualifications, and experience of the project team members. Using the area below, please provide: • List contact information for the partners, staff and volunteers who will implement the project • Briefly describe their relevant skills, qualifications and past experiences, and expected contributions in the project (do NOT submit resumes). Scott Johnson, City of Medina Administrator. Primary contact, will be the administrator of the contract Steve Scherer, City of Medina Public Works Director, Secondary contact, will oversee the projects and process to ensure the City of Medina's interests and standards are followed. James Kujawa, Hennepin Co. Dept. of Env. & Energy, Secondary contact, will also represent the PSCWMC and ensure project design and implementation follow Hennepin County and PSCWMC requirements Hakanson-Anderson Engineering, One of the engineering firms that will be requested submit bids to design and oversee the instillation of the projects WSB Engineering, One of the engineering firms that will be requested submit bids to design and oversee the instillation of the projects 5. PROJECT DEVELOPMENT PROCESS/ LOCAL COMMITMENT (up to 30 points) Scoring Guide Total 30 Points A comprehensive decision making process was used to Up to 10 pts. arrive at the proposed project. The level of local support and commitments from project Up to 10 pts. partners is documented. A collaborative process will be implemented to execute the project. Up to 10 pts. Reviewers award points based on project development and implementation efforts and commitments from project partners. Provide documentation as appropriate. Using the area below, please provide: • Describe the decision making process used to select project (why was this project chosen over other solutions) Page 11 Part 2 Natural Resources "Opportunity" Grant Program • List where the proposed project is identified as a priority by a local, State, or Federal unit of government that manages natural resources (e.g., state approved watershed management plan). • Describe how you have involved and fostered local, regional, and statewide partnerships for the success of the project. Lakes Independence and Ardmore are priority resources in both the PSCWMC 3rd Generation Plans and in the PSCWMC WRAPS/TMDL. Lake Independence is considered the top priority water -based recreational resource in the watershed because of its excellent accessibility to the public and the wide range of recreational activities it supports, including fishing, boating, swimming, camping, group camps and nature trail/viewing. The following information is pertinent to Lake Independence and Lake Ardmore in the local comprehensive plans; 1) Pioneer -Sarah Creek Watershed Management Commission 3rd Generation Management Plan. a. Section 2.4.1, pages 2-15 to 2-18 b. Section 4.2.2, page 4-4 c. Section 4.3, pages 4-9, 4-12 and 4-14 2) Pioneer -Sarah Creek Watershed Management Commission, Lake Independence Phosphorus TMDL, and TMDL Implementation Plans dated January 2007 and March 12, 2007 respectively. 3) Pioneer -Sarah Creek Watershed Management Commission Draft TMDL (April 2017) a. Section 3-2 b. Section 8 c. Appendix C, page 79 d. Appendix D, pages 187-189 e. Appendix E, Internal Phosphorus Loading and Alum Dosage Considerations for Lakes in the Pioneer Creek Watershed, Minnesota f. Appendix F, Implementation cost estimates. 4) Pioneer -Sarah Creek Watershed Management Commission Draft Subwatershed Watershed Restoration and Protection Strategy Report (April 2017) a. Section 2.3 to 2.5, tables 2-4 and 2-5 pages 16 to 19. b. Section 3, prioritizing and implementation, pages 22 to 47. 5) Ardmore Area Subwatershed Stormwater Retrofit Assessment, March 2016 a. Streambank Stabilization Project SS1, pages 17-18 b. Gully Stabilization Project GS1, pages 19-20 c. Shoreline Restoration Project SRl-pages 21-22 d. Pond Excavation -Expansion Project PD3, page 26 e. Iron Enhanced Sand Filter Project ISF1, pages 31-32 The five projects proposed will go toward the waste load reductions called for as part of the TMDL and WRAPS studies for these two lakes. Grouping all five projects together will provide economics of scale and assist with the incremental decrease in the watershed loadings to Lake Independence and Lake Ardmore. The projects will be managed by the City of Medina in cooperation with the Pioneer -Sarah Creek Watershed Management Commission. 6. READINESS TO PROCEED (up to 25 points) Scoring Guide Total 25 Points Project elements are in place for the project to proceed and documentation is provided (e g planning, design, Up to 25 pts. permits). Reviewers will award points based on how soon a project can begin construction. Page 12 Part 2 Natural Resources "Opportunity" Grant Program Using the area below, please provide: • Describe the steps you have taken to proceed immediately with the project. Provide information and documentation on project elements such as status of designs, permits, inter -local agreements, landowner agreements, easements, other secured funding, staff, or agency approvals. Discussions have been held between the City, the PSCWMC, Hennepin County and the Lake Association on the Lake Ardmore Area study and the City plans to move forward on implementation. All parties have been favorable and strongly support the project. Application for a Clean Water Legacy Grant will be made this cycle (2017) requesting $122,000. If approved, the City will proceed with design and instillation when all the contracts are executed. The City of Medina has two engineering consulting firms under contract that specialize in the design and implementation of these types of BMP projects. No special permits or conditional uses are expected. Preliminary discussions have been held with the adjacent landowners with no concerns expressed. THIS CONCLUDES PART 2 Page 13 Figure 2U: Proposed BMP exhibit within parcels Lake independence Parcels owned by the City of Medina or Hennepin forfeited land Appendix A page 1 Ardmore Area Subwatershed Stormwater Retrofit Analysis GS1 Gully Stabilization GS1 The gully north of Fern Street receives concentrated flow via a storm sewer pipe. Field measurements showed that the gully is approximately 120 feet long. The largest width measurement was recorded as five -feet, and the largest depth measurement was recorded as four - feet. In total, it is estimated that 1,390 cubic feet or 50 tons of sediment has been eroded to date. The BWSR Pollution Reduction Estimator worksheet was utilized to estimate the phosphorous load that the gully is producing. Stabilizing the gully could reduce the TP load by 100%. page 2 Ardmore Area Subwatershed Stormwater Retrofit Analysis Table 7U. Site Summary — GS1 Model Used BWSR worksheet Erosion Length 120 ft Erosion Area 600 sq ft Estimated TP Removal 3.4 Ibs/yr Installation Cost $12,000 Design/Admin $4,000 Maintenance Cost $150 Total 20 Year Cost $18,850 $/Ib-TP remov- al /yr $277 Figure 11U: Left— Erosion to the eastern side of the gully. Right - West side of the gully, eventually flowing into wetland connected to Lake Independence. Figure 12U: Drainage area and location map Gully Stabaliza#ion I page 3 Ardmore Area Subwatershed Stormwater Retrofit Analysis ISF1 Iron Enhanced Sand Filters (MN Filter) In order for iron enhanced sand filters to be effective, they must be designed to drain after a storm event in order to prevent hypoxic conditions. Figure 31U: Schematic of iron enhanced sand filter IRON ENHANCED FILTER MEDIA PVC UNDERDRAIN There is one iron enhanced sand filter (ISF1) proposed in this watershed, which is in the same location as PD2. Only one BMP should be considered at this site; therefore, if an iron enhanced sand filter is utilized, pond PD2 would not be constructed. Figure 32U: Iron enhanced sand filter; Source: BWSR page 4 Ardmore Area Subwatershed Stormwater Retrofit Analysis ISF1 Figure 33U: Location of the proposed ISF1 Table 15U. Site Summary —ISF1 Model Used N/A Drainage Area 4.1 ac Proposed Pond Area 5,400 sq ft Estimated TP removal 3.1 Ibs/yr Installation Cost $58,000 Design/Admin $15,000 Maintenance Cost / yr $500 Total 30 Year Cost $87,500 $/Ib-TP removal /yr $941 Figure 34U: Drainage area and location map CD Est age Ardmore Area Subwatershed Stormwater Retrofit Analysis PD3 Pond Excavation The third pond (PD3) would be an expansion of an existing pond east of Aspen Avenue and south of Maple Street. Visual observations have determined that this pond requires maintenance to remove sediment. Removal of sediment and expansion of the pond is proposed to increase pollutant removal efficiency. The pond is proposed to be expanded westward as to not impact surrounding wetlands. Figure 17U: Stormwater treatment basin TOP OF BERM 10' MIN OUTLET STRUCTURE 100 YEAR STORM EVENT PEAK ELEVATION 12" MIN EXCAVATE TO INVERT NORMAL WATER LEVEL TRAPPED SEDIMENT 10' Ardmore Area Subwatershed Stormwater Retrofit Analysis page 6 PD3 PD3 Model Used MIDS Drainage Area 8.0 ac Existing Pond Area 8,700 sq ft Proposed Pond Area 14,000 sq ft Estimated TP removal 1.1 Ibs/yr Installation Cost $31,800 Design/Admin $12,500 Maintenance Cost/yr $250 Total 30 Year Cost $51,550 $/Ib-TP removal /yr $1,562 Figure 22U: Purple outline shows proposed enlarged pond for PD3. Above- view looking south. Below - view looking west. Figure 23U: Drainage area and location map irk. Fern St Walnut St Maple St Excavate Pre-existing Pond acEratmoD page 7 Ardmore Area Subwatershed Stormwater Retrofit Analysis SRl Shoreline Restoration Shoreline erosion is also a source of phosphorus. All of the sediment created by shoreline erosion is directly deposited into the lake with no chance for treatment. Visual observations revealed that shoreline erosion is occurring near Lakeshore Park on either side of the boat ramp. The erosion is approximately 160 ft. long and is estimated to contribute 2 Ibs/yr of phosphorus to Lake Independence. This phosphorus load could be greatly reduced by stopping the erosion and restoring the shoreline. Figure 13U: Photo of shoreline stabilization; Source: MN DNR page 8 Ardmore Area Subwatershed Stormwater Retrofit Analysis SR, SR1 able 8U. Site Summary - SR1 Model Used BWSR worksheet Eroding Shoreline 160 ft Estimated TP Removal 2.0 Ibs/yr Installation Cost $16,000 Design/Admin $1,500 Maintenance Cost / yr $240 Total 20 Year Cost $22,000 $/Ib-TP removal /yr $550 Figure 14U: Close up of the shoreline erosion Figure 1511: The erosion exists on both sides of the boat launch. It extends approximately 120 ft. to the right of the launch and 40 ft. to the left. Figure 16U: Drainage area and location map page 9 Ardmore Area Subwatershed Stormwater Retrofit Analysis SS1 Stream Stabilization Erosion from streams releases sediment and transports it directly into the lake. Since particulate phosphorous is adhered to the soil particles, this results in direct phosphorus loading as well as a reduction of water clarity. The stream on the south side of Lake Ardmore that flows into Lake Independence is experiencing moderate erosion in the area between Ardmore Avenue and Lakeshore Avenue. The moderate erosion is occurring at a sharp natural meander point in the stream. Sharp curves encourage erosion because water on the outside of the curve has to move faster than the water on the inside of the curve to cover more distance in the same amount of time. The force of the accelerated stormwater along the stream bank is greater than the cohesive force of the soil. It is recommended that moderate stream bank erosion is corrected sooner rather than later; as left unrepaired, it will continue to erode the bank and deposit phosphorous rich sediment into the lake. We measured the volume of the moderate erosion to be approximately 40 cubic feet. The BWSR Pollution Reduction Estimator estimated 0.2 Ibs/yr of phosphorus export from this area. Repairing the stream bank erosion would cease its TP loading. Repair and stabilization of this area may be accomplished by placement of toe boulders, brush bundles, or geo-synthetic mats. Native vegetation with deep root systems also helps stabilize these areas but may be difficult to establish in this location due to the extensive tree cover. Although the remaining portions of the channel are un-vegetated and may be susceptible to erosion, BMPs are not proposed at this time. Active erosion was not observed during field reconnaissance, and similar to the area above, stabilization by establishing a vegetated stream bottom would be extremely difficult due to the extensive tree cover. If observations at a later date determine stream bed erosion to be a concern, this segment should be re-evaluated. page 10 Ardmore Area Subwatershed Stormwater Retrofit Analysis SS1 SS1 Table 6U. Site Summary — SS1 Model Used BWSR Calculator Erosion Length 70 ft Erosion Area 110 sq ft Estimated TP Removal 0.2 Ibs/yr Installation Cost $8,250 Design/Admin $4,000 Maintenance Cost / yr $50 Total 20 Year Cost $13,200 $/Ib-TP removal /yr $3,300 Figure 8U: Erosion seen looking southeast Figure 9U: Drainage area and location map Ardmore Area Subwatershed Stormwater Retrofit Analysis