HomeMy Public PortalAboutORD15671 BILL NO. 2017-13
SPONSORED BY COUNCILMAN Henry
ORDINANCE NO. /Zit
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE ON BEHALF OF THE
CITY OF JEFFERSON A COST SHARE AGREEMENT FOR A CENTRAL MISSOURI
MULTI-MODAL PORT PROJECT FEASIBILITY STUDY
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized to execute a Cost
Share Agreement with Callaway County, Cole County, and the Jefferson City Area
Chamber of Commerce, which shall be substantially the same in form and content as
that agreement attached hereto as Exhibit 1.
Section 2. There is hereby supplementally appropriated within the General Fund
$47,600 as indicated on Exhibit 2, attached hereto.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed:9
jIAy � �� I Approved: Cr/10,
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Presidin.9:Officer= :'-`-- Mayor Carrie Ter in
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" -.I- '` J , APPROVED AS TO FORM:
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it -erk City • • selor
CERTIFICATION BY MAYOR
Pursuant to Article VII, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, I hereby
certify that the sums appropriated in the ordinance are available in the various funds to meet the
requirements of this bill. CI V"'fl1/Ck,
---reiltyl'
Mayor
Bill 2017-13
Exhibit 2
SUPPLEMENTAL.APPROPRIATIONS
FISCAL YEAR 2016-2017 BUDGET
GENERAL FUND:
Revenue:
Account# 10-100-495995
Transfer from Surplus . $47,600
Expenditure:
Account# 10-185-522020
Non-Departmental Professional Services $47,600
CENTRAL MISSOURI
MULTI-MODAL PORT PROJECT
FEASIBILITY STUDY PROPOSAL
UPDATED 04-18-17
1
Cambridge Systematics
2
Task 1-Intermodal Freight Market Assessment
Task 2-Site Assessment and Layout
Task 3-Benefit-cost Analysis of Central Missouri
Port Project
Task 4-Economic and Fiscal Impact Analysis of
Identified Development Opportunity
Task 5-Finalize Recommendations and Develop
Final Report and Executive Summary
Feasibility Study
3
Task 1
Task 1 -Intermodal Freight Market Assessment
Objective: To assess the market feasibility of various logistics based developments opportunities
and to prepare a marketing plan for the opportunity deemed most feasible.
Approach: This task will be accomplished through a series of six subtasks as presented below.
•Subtask 1.1. Logistics Based Development SWOT Analysis. This subtask is comprised of the
following work elements:
•Subtask 1.2. Commodity/Freight Flow Analysis. Based on the SWOT analysis from the
previous task, the CS team will identify the potential freight markets that could be served from
facilities in the Jefferson City region. Each of these markets will be examined in accordance
with their differing characteristics and varying likelihood of being captured by a new
multimodal terminal. To do so, we will conduct the following two work steps:
•Subtask 1.3. Estimate Market Potential by Conducting Economic and Futures Projections.
Utilizing the information gathered through the prior subtask, the CS team will apply a
diversion model to estimate potential volumes for a new Jefferson City port and intermodal
facility for a base year of 2018 and a forecast year of 2040. The forecast will be derived from
FAF3 and Transearch.
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Task 1
Task 1. Intermodal Freight Market Assessment (con’t)
•Subtask 1.4. Determine Preferred Development Opportunity. The primary goal of this
subtask is to frame the opportunity, based on the findings and lessons learned from
previous steps. Thinking about two of the most important project goals –develop a
strategy for positioning Jefferson City as a regional intermodal transportation hub, and
develop a strategic plan to maximize opportunity from the regional resources to support
the concept of a major regional intermodal transportation hub –What is the best way to
meet these goals? What kind of intermodal facility/logistics hub is needed, in terms of its
functional elements and characteristics, location and connectivity, capacity, and extent?
How important is the availability of land compared to transportation access or proximity to
the Port and Rail? In addition, what challenges will need to be overcome, in terms of
transportation impacts, market acceptance, private sector buy-in and participation,
environmental and community effects, and costs? What are funding sources and
requirements? The CS team will produce a summary assessment, which can be used in two
ways: 1) to guide the development of specific development recommendations; and 2) to
identify potential impediments, challenges and issues to be addressed.
•Subtask 1.6. Develop Marketing Plan. CS will assess the dynamics of the Jefferson City area
and its environs. By reviewing data on the workforce, economic base, and other locationaly
salient factors, we will begin to develop an attraction profile for the region. In addition to
the trade flow data from above, we will examine data on:
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Task 2
Task 2 -Site Assessment and Layout
Objective: To conduct an assessment of the suitability and investment requirements of the
identified site to meet the needs of the identified development opportunities.
Approach: Under this task, the CS/Hanson team will identify start -up and expected ongoing
costs associated with the establishment of a port authority in central Missouri. A potential
port development site was previously identified and preliminary rail layouts were developed
by others. The CS/Hanson team will evaluate the site’s feasibility to accommodate the
businesses and commodity classifications identified in the preceding tasks.
•As part of this effort, the CS/Hanson team will evaluate and expand upon the preliminary
rail layouts to develop a conceptual site plan. The conceptual site plan will identify major
landside development components, including roadways, rail corridors, work areas,
material handling corridors, and storage areas. Participation in up to two (2) coordination
meetings with Union Pacific Railroad is included in this task, and meetings are assumed to
be with either local staff or conference calls.
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Task 2
Task 2 -Site Assessment and Layout (con’t)
Various commodity classes (i.e. dry bulk, liquid bulk, containers, etc.) require specific material
handling equipment and dock infrastructure. Based on data gathered as part of the preceding
tasks and other readily available information, major material handling equipment and dock
infrastructure requirements for the inland port facility will be identified. Consideration will
also be given to the proximity of existing river training structures (dikes and revetments), the
ability to accommodate barge loading/unloading activities around those structures, and
preliminary identification of nearby areas that may be feasible for barge fleeting.
The development of the conceptual site plan will be limited to two (2) alternatives and one
(1) iteration of client review/comments and subsequent revisions for each alternative.
•Based on the landside and riverfront infrastructure and other site improvements
identified in the conceptual site plan alternatives, a concept -level opinion of probable
construction cost will be prepared for the preferred alternative. Additionally, assumptions
related to human resources required to manage and operate the port will be identified
and related ongoing costs will be projected.
•Deliverables :( in PDF format): conceptual site plan(s); memorandum summarizing the
conceptual site plan(s), concept-level opinion of probable construction cost, and ongoing
cost assumptions and projections.
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Task 3
Task 3 -Benefit-cost Analysis of Central Missouri Port Project
Objective: To conduct a BCA of the potential CMPP.
Approach: BCA quantifies the monetized dollar value of transportation system benefits and
economic impact analysis quantifies direct, indirect, and induced monetized benefits of program -
related increases in economic activity. We propose including elements of both BCA and economic
impact assessment for this study. Key factors to be quantified and translated into monetary terms
for the economic benefits analysis include transportation-related benefits, shipper cost savings, and
business attraction and retention. The monetized benefits will be run through an economic
simulation model to generate the multiplier benefits of the program. The travel efficiency and
shipper cost savings will also be used as a foundation for the Benefit-Cost Analysis. Estimating the
economic effects of the CMPP requires an understanding of who is being affected and the manner in
which they are affected.
Deliverable: A technical memo detailing the methods, data and findings of the assessment of the
benefits and costs arising from the relocation of the SKOL yard.
8
Task 4
Task 4 -Economic and Fiscal Impact Analysis of Identified Development Opportunity
Objective: To quantify the economic and fiscal impacts arising from the identified development
opportunity in terms of regional output, income, employment and tax revenue.
Approach: Logistics hubs can be expected to generate certain types of new jobs –not only
temporary construction jobs, but also permanent jobs in the transportation carriage,
warehouse/distribution, manufacturing, and other industry sectors. A critical element of this
study is the evaluation of regional economic development opportunities for a logistics facility to
affect economic prosperity in the short-and long-term. Figure 2 displays the process we will
employ to quantify the economic impacts arising from the development opportunity. The
potential benefits include increased competitiveness for the region’s existing businesses and the
attraction of new businesses. These will represent the direct impacts. An IMPAN economic
simulation model (being acquired for the MODOT Port Economic Study) will be used to estimate
the indirect multiplier benefits. The economic impacts will be expressed in terms of regional
output, employment, revenue creation and income. Additional metrics such as societal benefits
and infrastructure savings may also be identified and quantified.
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Task 4
Task 4 -Economic and Fiscal Impact Analysis of Identified Development Opportunity
•Research Federal, state and local funding and revenue sources. The CS team will conduct a
comprehensive inventory of potentially applicable Federal, state, and local funding sources for
implementation of the Preferred Strategic Transportation Plan. This will include the latest
available information on Federal transportation funding legislation and
discretionary/competitive grant programs, such as TIGER and FASTLANE.
•Additionally, based upon the projected build-out freight facilities, an assessment of potential
port revenue will be conducted. This assessment will be based on projected land use defined by
this study, coupled with the most recent port leasing policy (including typical land lease rates and
escalation clauses) and rates and charges documents will be used to assess potential revenue
streams from port land development.
Deliverable: A technical memo detailing the methods, data and findings of the economic, fiscal and
financial analysis of the identified development opportunities.
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Task 5
Task 5 -Finalize Recommendations and Develop Final Report and Executive Summary
Purpose. The objective of this task is to summarize the results of our analysis, develop
recommendations based on those results and compile a final report and executive
summary.
Approach. The CS team will be working toward the development of project final
documentation throughout the course of the study. When the Final Report is viewed as
an after-thought, schedule and budget problems result. Thus, all project documentation
developed during the study will serve as the raw material for the final documents, and
will be developed by team members with that ultimate objective in mind. The CS team
will work very closely with the Chamber in developing the final documents.
In order to finalize the recommendations and CMPP strategic plan, the CS team will
conduct a final workshop with key stakeholders. A key outcome of this workshop will be
recommendations tied to realistic funding sources. This workshop will recap
information from previous tasks, including:
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Task 5
Task 5 -Finalize Recommendations and Develop Final Report and Executive Summary
▪Existing conditions within the region and external changes and trends likely to impact the
region in the future;
▪Critical strategic issues affecting freight transportation and inland port and other economic
development in the region;
▪Economic and community impacts and mitigation strategies;
▪Recommended projects and actions to meet the goods movement needs while mitigating the
negative community impacts; and
▪Discuss realistic funding options.
Following the workshop, CS will work with the Chamber to determine the appropriate format of all
deliverables including an executive summary. In addition to the final report, CS will develop a
communication strategy for disseminating the findings and communicating the Plan to the stakeholders,
elected officials, local planners and the public.
Deliverables: The deliverables of this task include:
▪Final Report, including sufficient technical detail on study findings and recommendations;
▪Concise Executive Summary in color brochure/poster format;
▪Project Briefing book/PowerPoint; and
▪Technical data and information (including data, GIS files, interview notes and other supporting
information) from each of the technical tasks.
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Feasibility Study
13
Feasibility Study
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PROPOSED CENTRAL MISSOURI PORT SITES
15
16
Feasibility Study
Base Feasibility
Study
Callaway County
Site Add
$122,000
Task 1 - Freight Market Feasibility $46,000 $0 $46,000
Task 2 - Site Assessment $34,000 $20,000 $54,000
Task 3 - Financial Feasibility $22,000 $0 $22,000
$48,000
Task 4 - Economic Impact $16,000 $0 $16,000
Task 5 - Final Report $32,000 $0 $32,000
$150,000 $20,000 $170,000 $170,000
Phase 1 Phase 2 Total
Jefferson City 28.00%$34,160 $13,440 $47,600
Cole County 28.00%$34,160 $13,440 $47,600
Callaway County 28.00%$34,160 $13,440 $47,600
Other Funding Source 16.00%$19,520 $7,680 $27,200
$122,000 $48,000 $170,000
FUNDING PLAN
CENTRAL MISSOURI MULTIMODAL PORT PROJECT
Feasibility Study - Proposed Sources and Uses of Funds
PHASE 2
PHASE 1
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Cost Share Agreement
This agreement is entered into on the date last executed by a party as
indicated below among the County of Cole, a political subdivision of the State of
Missouri ("Cole County"),the County of Callaway,a political subdivision of the
State of Missouri ("Callaway County"),the Jefferson City Area Chamber of
Commerce,a nonprofit corporation of the State of Missouri ("Chamber"),and the
City of Jefferson,a constitutional charter city ("Jefferson City").
The parties agree as follows:
1.Background.An intermodal freight market assessment is in the best
interest of all parties to this agreement.The parties wish to pool their resources to
provide the necessary feasibility study.
2.Cost Share.The parties agree to share the liability for the $170,000.00 cost
to perform a Central Missouri Multi-Modal Port Project Feasibility Study.
3.Limitation on Liability.The maximum liability for the cost share for each
of the parties is as follows:
Cole County $47,600.00
Callaway County $47,600.00
Jefferson City $47,600.00
Any additional amounts necessary to fund the feasibility study shall be provided
from other funding sources identified and secured by the Chamber.
4.Payment of Funds.Each of the parties shall pay the total amount for
which they may be liable under paragraph 3 to Chamber upon execution of this
agreement.Chamber shall use these funds,and any interest earned thereon,solely
for paying for professional services to conduct and deliver a Central Missouri Multi-
Modal Port Project Feasibility Study.If the Chamber fails to enter into a
professional services agreement to provide a Central Missouri Multi-Modal Port
Project Feasibility Study within 180 days of execution of this agreement,Chamber
shall return the funds paid by each of the other parties.
5.Excess Funds.Any funds remaining after final delivery of a Central
Missouri Multi-Modal Port Project Feasibility Study (or termination of the study
prior to final delivery)shall be dispersed pro rata to the parties.
6.Records.All records available to Chamber under the Cost Share Agreement
shall be made available to the other parties upon request.
7. Benefit of Parties. This agreement is for the sole benefit of the parties.
Nothing in this agreement is intended to confer any rights or remedies on any other
person.
8. Authority of Signatories. The signatories to this agreement, by signing
this agreement, represent that they have obtained authority to enter into this
agreement on behalf of the respective parties to this agreement and bind such
parties to all terms and conditions contained in this agreement.
9. Counterparts. This agreement may be executed by the parties in several
counterparts, each of which shall be deemed an original instrument.
[Signatures on following pages.]
IN WITNESS WHEREOF, the parties have executed this agreement on the
day and year first written above.
COUNTY OF COLE, MISSOURI
By: �A/vlt 1�1tLYWha�
Sam Bush m n, Presiding Commissioner
Date: 13
Attest:
Name:
Title
APPROVED AS TO FORM:
Title:
i
M.
COUNTY OF CALLAWAY, MISSOURI
Gary Julirm n, residing Commissioner
Date: 0 2 3 P
Attest:
Name:
Title:
APPROVED AS TO FORM:
Title:
to
Attest:
Signature
Name:
Title:
CITY AREA CHAMBER OF COMMERCE
CITY OF JEFFERSON, MISSOURI
By: l y/l.L.P,`
Carrie T gin, Mayor
Date:
Attest:
('OhyfsPowell, City Clerk
Approved as to Form:
Ryan e g hlman, City Counselor