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Human Resources Division Section 808.23
Policies and Procedures Manual Page 1
808.23 SUBJECT: HIRING EXECUTIVE MANAGERS
:1 OBJECTIVE:
To establish operational procedures for the expenditure of funds for hiring Executive
Managers.
:2 AUTHORITY:
This procedure approved by City Council, May 10, 2010.
:3 DIRECTION:
Human Resources Division Manager or designee, as an appointed official, serves at the
pleasure of the mayor, and receives direction through the Chief Administrative Officer
(CAO) or designee.
:4 METHOD OF OPERATION:
A. General
Whenever an Executive or Senior Management vacancy occurs in a department, the
Human Resources Division Manager or designee, after consultation with the CAO
or designee and a senior member of the requesting department, shall initiate the
hiring process and invite applications. The cost for advertising shall be paid for
from the budget of the Human Resources Division Manager, if available.
B. Interviews
Human Resources Division Manager or designee, in conjunction with the
appropriate management personnel, shall cause the applications/resumes to be
screened and thereafter, the Hiring Department or CAO will determine the number
of applicants selected for interviews. In the event a Selection Committee performs
the screening, this Committee shall determine the number to be interviewed.
C. Cost for Applicant Interviews
1. The hiring Department Director or designee may prepare, where deemed
necessary, an estimate of anticipated costs for scheduling interviews. Such an
estimate may consist of transportation, hotel, food, and any other incidental costs,
where appropriate, incurred by the applicants for which the City holds itself
responsible.
2. The hiring Department Director or a designee shall submit to the Human
Resources Division Manager a prepared estimate (including interview schedule) of
all costs for review and approval.
D. Reimbursement of Expenses
The hiring Department Director or a designee shall submit to the Finance
Department all authorized expenses for applicant reimbursement within five (5)
working days of receiving them. Such expenses will be charged to the budget of
the hiring Department.
Chief Administrative Officer
Human Resources Division Section 808.23
Policies and Procedures Manual Page 2
E. Reimbursement for Moving Expenses
The Human Resources Division Manager or designee, in conjunction with the CAO
, may authorize reimbursement for moving expenses for the applicant hired for an
Executive or Senior Management position. The employee will provide a copy of
the paid invoice to the Director of the hiring Department. Reimbursement for these
expenses will not normally exceed $3,000 unless a higher amount is approved in
advance in writing by the CAO or the Mayor. The cost of this reimbursement shall
be paid from the budget of the hiring Department Director.
F. Checks for Payment
The Finance Department shall send to the Human Resources Division Manager all
prepared checks for payment. After review, such checks will be provided to the
hired applicant.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
Procedure adopted by City Council October 4, 1982, Item 15X; amended August 31,
1992, Item 4J; amended June 21, 1993; amended April 3, 2000, Item 2PPP; amended
September 15, 2003; amended May 3, 2004, Item A1; amended September 10, 2007,
Item A5; amended May 10, 2010, Item A-2
:8 EFFECTIVE DATE:
This procedure effective May 10, 2010.