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HomeMy Public PortalAbout04-03-2023 Village Board Minutes abai,„/".,, /I7 / 3 VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 3, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, B.WOJOWSKI, AND H. BENTON. BOARD ABSENT: T.RUANE AND K.CALKINS,. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; T.TORRES, STREET SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Ruane and Trustee Calkins were absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 17 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Proclaimed April 2023 as Safe Digging Month. • Proclaimed April 28, 2023 as Arbor Day. • Commented on the stormy weather and thanked PEMA and Public Works. TRUSTEES COMMENTS Trustee Benton commented on the storm and residents with property damage and thanked Police, Fire, PEMA, and Public Works. Trustee Larson: • Thanked PEMA. • Commented on an email she received from her HOA regarding the removal of the 143rd Street & Wallin Drive Intersection Improvements from the Budget. Trustee Wojowski commented on the multitude of campaign flyers. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Kalkanis moved to approve the Agenda. Second by Trustee Larson. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes—April 3,2023 Page 2 2) CONSENT AGENDA Trustee Benton moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on March 20, 2023. b) Bills Paid and Bills Payable Reports for April 3, 2023. c) Ordinance No. 3592, decreasing the Class "B" Liquor Licenses to five (5) for the closing of Walmart. d) Authorize the purchase of 17 Desktops with monitors and 18 Laptops with docking stations from Dell Technologies in the amount of$39,496.48. e) Approval of the Bond Reduction for Willow Run, Phase I Improvements to $198,465.84, Phase II Improvements to $44,393.95, and Phase III Improvements to $893,545.42. f) Ordinance No. 3593, amending the Financial Polices. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 3) TRACY,JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson& Wilson in the amount of$ $1,704.25. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, absent; Wojowski, yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 4) 2023-2024 FISCAL YEAR BUDGET Trustee Benton moved to open a Public Hearing on the 2023-2024 Fiscal Year Budget. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to amend the Budget to include Phase 1 Engineering for the 143rd Street& Wallin Drive Intersection Improvements. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson,no; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent; Argoudelis. 4 yes, 1 no, 2 absent. Motion carried. Trustee Benton moved to adopt an Ordinance adopting the Amended Annual Budget for the Village of Plainfield for the 2023-2024 Fiscal Year. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, no; Ruane, absent; Wojowski, no; Benton, yes; Calkins, absent; Argoudelis,yes. 3 yes, 2 no, 2 absent. Motion failed. 5) NAPERVILLE BOUNDARY AGREEMENT Trustee Wojowski moved to open a Public Hearing regarding a proposed Intergovernmental Agreement Between the Village of Plainfield and the City of Naperville to Establish a Boundary Line. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Wojowski moved to adopt Ordinance No. 3594, an Ordinance Authorizing the Execution of a Boundary Line Agreement Between the Village of Plainfield and the City of Naperville. Second by Trustee Larson. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes—April 3,2023 Page 3 6) GRANDE PARK SOUTH ANNEXATION AGREEMENT AMENDMENT (CASE NUMBER 2002-031223.AAA) Trustee Larson moved to open the Public Hearing regarding the proposed amendment to the annexation agreement for the development commonly known as Grande Park South. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to adopt an Ordinance Granting Approval of the First Amendment to the Annexation Agreement for Grande Park South. Second by Trustee Larson. Vote by roll call. Kalkanis, no; Larson,yes; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent; Argoudelis, yes. 4 yes, 1 no, 2 absent. Motion failed. 7) HAWK AUTO ZONING MAP AMENDMENT & PLAT OF SUBDIVISION (CASE #1984-110322.REZ.PP.FP) Trustee Wojowski moved to adopt Ordinance No. 3595, approving the zoning map amendment from R-1 Single Family Residential to B-3 Highway Business District for the property identified as Lot 1 on the proposed Preliminary/Final Plat of Subdivision of Hawk Auto. Second by Trustee Kalkanis. Director Melrose gave a brief update on the project. Representatives from Hawk Auto answered questions from the Board. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to approve the Preliminary Plat of Subdivision of Hawk Auto, subject to the stipulations noted in the staff report. Second by Trustee Benton. Vote by roll call. Kalkanis,yes; Larson, yes; Ruane, absent; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Kalkanis moved to approve the Final Plat of Subdivision of Hawk Auto, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 8) PLAINFIELD FIRE PROTECTION DISTRICT LOT SIZE VARIANCE & PLAT OF SUBDIVISION (CASE # 1998-022823.VAR.FP) Trustee Wojowski moved to adopt Ordinance No, 3596, approving a minimum lot size variance to allow for a 39,017 square foot lot in the B-3 Highway Business District at 15930 S. Frederick St. Second by Trustee Kalkanis. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Wojowski moved to approve the Preliminary Plat of Subdivision of Plainfield Fire Protection District (Station 4), subject to the stipulation noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, absent; Wojowski, yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes—April 3,2023 Page 4 Trustee Wojowski moved to approve the Final Plat of Subdivision of Plainfield Fire Protection District (Station 4), subject to the stipulation noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 9) IMPACT CARE SITE PLAN (CASE #1997.022723.SPR) Trustee Larson moved to approve the site plan review for the proposed Reliance Children's Healthcare medical facility on Lot 4 of the Rose Subdivision, subject to the stipulations noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. 10) DOLLAR TREE SITE PLAN AND PLAT OF SUBDIVISION (CASE #2000- 030623.SPR.PP.FP) Trustee Larson moved to approve the site plan review for the proposed Dollar Tree, located at Lot 2 of the Menards Subdivision, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski, yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to approve the Preliminary Plat of Dollar Tree Subdivision for the project known as Dollar Tree located at Lot 2 of the Menards Subdivision subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Kalkanis,yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton,yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to approve the Final Plat of Dollar Tree Subdivision for the project known as Dollar Tree located at Lot 2 of the Menards Subdivision subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson,yes; Ruane, absent; Wojowski,yes; Benton, yes; Calkins, absent. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore commented on the Budget. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Superintendent Torres commented on the storm clean-up efforts. POLICE CHIEF'S REPORT Chief Miller presented the Operations Report for February 2023. Village of Plainfield Meeting Minutes—April 3,2023 Page 5 ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Benton moved to adjourn to Executive Session as permitted by the Open Meetings Act under Section 2 (c)(11)to discuss pending litigation, not to reconvene. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:50 p.m. /)hkal Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 3,2023 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 3, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, B.WOJOWSKI, AND H. BENTON. BOARD ABSENT: T.RUANE AND K.CALKINS,. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; T.TORRES, STREET SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE 2023-2024 FISCAL YEAR BUDGET Mayor Argoudelis called the meeting to order at 7:26 p.m. Present roll call stands. Traci Pleckham stated that the proposed budget is balanced, includes 10.5 new positions, and has been posted on the Village's website. Director Pleckham noted that at the previous request of the Village Board, the Phase 1 Engineering for the 143rd Street& Wallin Intersection Improvements has been removed. Dan Shug, Engineer, gave some background information on the Phase 1 Engineering for the 143rd Street& Wallin Intersection Improvements project. Trustee Wojowski stated that he is not opposed to the project but wants more information and to be fiscally conservative. Trustee Kalkanis expressed concern that the project is not included in the budget. State Representative Benton stated that completing the Phase 1 Engineering is how to the project on IDOT's radar and expressed concern that not moving the project forward delays the timeline. There were no public comments. Trustee Benton moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:04 p.m. didzj Michelle Gibas,Village Clerk Village of Plainfield Meeting Minutes—April 3,2023 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 3, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, B.WOJOWSKI, AND H. BENTON. BOARD ABSENT: T.RUANE AND K.CALKINS,. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; T.TORRES, STREET SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE NAPERVILLE BOUNDARY AGREEMENT Mayor Argoudelis called the meeting to order at 8:10 p.m. Present roll call stands. Director Proulx stated that the Village and the City of Naperville had previously entered into a boundary agreement that expired on February 18, 2017. Since that time, negotiations have occurred from time to time between the municipalities, reaching fruition earlier this year, with the communities agreeing to a new boundary agreement that substantially continues the terms and boundary line established by the prior expired boundary agreement. Naperville considered and approved the proposed agreement at its March 7, 2023 council meeting. There were no public comments. Trustee Kalkanis moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:19 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 3,2023 Page 8 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 3, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, B.WOJOWSKI, AND H. BENTON. BOARD ABSENT: T.RUANE AND K.CALKINS,. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; T.TORRES, STREET SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE GRANDE PARK SOUTH ANNEXATION AGREEMENT AMENDMENT (CASE NUMBER 2002-031223.AAA) Mayor Argoudelis called the meeting to order at 8:21 p.m. Present roll call stands. Director Proulx stated that the applicant is proposing an amendment to the annexation agreement for the project known as Grande Park South, which is a large residential and mixed-use proposed development located west of Ridge Road, generally between Lockport Street and Johnson Road. The requested amendment to the annexation agreement has been prompted by the Village's request for a right-of-way (ROW) dedication in support of the Village's upcoming 143rd Street west extension. The amendment to the agreement would add 10 years to the term of the agreement and reflect the improvements the Village is proposing to make, which were previously addressed in the original annexation agreement. There were no public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:24 p.m. Michelle Gibas,Village Clerk