HomeMy Public PortalAbout2010Agenda
McCall Public Library Board of Trustees Meeting'
Wednesday, Dec. 15, 2010
Library Conference Room, 4:00 P. M.
Call to order :
Welcome City Council liaison:
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business :
Carpet & Shelving:
Biblionix Apollo:
Friends Basket:
Evaluation:
Disposal of Records:
Curtains:
New Business :
Building plans :
Adjournment :
Our next meeting is scheduled for Jan. 19, 2010, at 4:00 P. M.
Minutes
McCall Public Library Board of Trustees Meeting
December 15, 2010
4 P.M.
The meeting was called to order at 4:10 P.M.
Welcome City Council liaison: Marcia Witte will be attending our meetings and we will
include her in our monthly contacts.
In attendance: Ed Hershberger, Jacki Rubin, Nancy Butler, Anne Kantola, Lynn
Lewinkski. Absent: Jamie Be11
The minutes were approved as corrected.
Director's Report: Anne is very grateful for the help given with this last carpet project,
especially the staffl The public has really noticed the difference.
Budget and Stats• not discussed
Staff: Some illness, some well — all happy that the move is done and settled before the
holidays.
Friend's Report: Friends do not meet in December but they feel good about the Festival
of Trees event. It has been a success for years and they look forward to its continuation.
Old Business: Carpet and Shelving: This stage is done! Anne will rent some runners for
Winter Carnival Book Sale traffic.
Biblionix Apollo: The program is "on" for its testing. We will continue with testing and
will wait until it is more tried before we announce it to the public.
Friends Basket: Our basket sold for $50! We'll continue this instead of a tree for our
donation.
Evaluation: Anne will begin staff evaluations next week.
Disposal of Records: Many boxes have gone, but this project is continuing.
Curtains: Thank yous need to be sent to quote/bid companies. Krahn's bid was accepted
and work will be done soon.
New Business — None at this time.
Building Plans: Anne will confirm City Council work session that is currently scheduled
for Friday, January 28th at 11 am. We are all looking forward to a positive and
constructive workshop.
The meeting was adjourned at 5:00 P.M.
Our next meeting is scheduled for Wednesday, January 19, 2011, at 4:00 P.M.
Nancy Butte , Chair Date
Agenda
McCall Public Library Board of Trustees Meeting
Friday. Nov. 19, 2010
Library Conference Room, 4:00 P. M.
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stets:
Staff :
Friend's Report :
Old Business :
Inventory:
Carpet & Shelving:
Biblionix Apollo:
Friends Basket:
Job Descriptions:
Shelton Foundation:
New Business :
Disposal of Records:
Hospital Aux.:
Curtains:
Building plans : Moving forward.
Adjournment :
Our next meeting is scheduled for Dec. 15, 2010, at 4:00 P. M.
Minutes
McCall Public Library Board of Trustees Meeting
November 19, 2010
4 P.M.
The meeting was called to order at 4:00 P.M.
In attendance: Ed Hershberger, Jacki Rubin, Nancy Butler, Anne Kantola, Jamie Bell,
Lynn Lewinkski
The minutes were approved as written.
Director's Report: The library is doing well and is ready for the winter season. There
was a full house for the Curious George event which brought a large crowd of stuffed
animal friends that spent the night. A very fun event.
Budget and Stats: Quite interesting to review the full year's numbers.
Staff: Doing well..
Friend's Report: Working hard for the opening of Festival of Trees which will be
spectacular, as always.
Old Business: Inventory: Completed at long last. We are interested to know what our
insurance coverage is for all these books. Bessie Jo needs to let us know.
Carpet and Shelving: John from Adventure Floors has done a great job with the carpet.
Bids are being received and reviewed for window coverings which Friends are graciously
purchasing for us. Students from MDHS really helped a lot to move books and furniture
for the re -carpeting of the back rooms of the library. The east side of the library
carpeting will begin next week.
Biblionix Apollo: Anne has chosen this system for the library. We need to help go
through the system to see how it works and become knowledgeable to let the community
know about these services. As Apollo is explored we can think of ways to promote it to
the public.
Friends Basket: Excellent entry. We hope to enter baskets in years to come. Anne will
deliver to the Festival of Trees on Monday.
Job Descriptions: Finished and turned in before evaluations. Next meeting we will
evaluate Anne.
Shelton Foundation: Gave us $2,500 to use toward shelving. The costs have been
greatly discounted which allows the library to get closer to completing this project.
New Business —
Disposal of Records: This continues to be a work in progress.
Hospital Aux.: For the first time ever we have been denied monies for our baby books
for newborns and non-fiction medical expansion. Since this is a good program we will
look at alternate funding.
Curtains: Discussed with shelving. Two quotes have been received with a third expected
shortly. The Friends will confer and decide on the winning bid in a short time.
Building Plans: Discussion came up of the Police Department moving to its own
building as fits its needs. It would seem the Idaho Power vacated building would be
perfect. Maybe ifs available at a reduced cost...The Board is still looking forward to our
work session with City Council.
The meeting was adjourned at 5:00 P.M.
Our next meeting is scheduled for Wednesday, December 15, 2010, at 4:00 P.M.
Nancy
ler, Chair Date
Agenda
McCall Public Library Board of Trustees Meeting
Wed. Oct. 20, 2010
Library Conference Room, 4:00 P. M.
Call to order :
Attendance:
Minutes :
Directors Report :
Budget and Stats :
Staff :
Meeting time and date:
Friend's Report :
Old Business :
Inventory:
Carpet & Shelving:
Biblionix Apollo & OCLC:
Idaho Commission for Libraries visit:
Library Board Member appointment:
New Business :
Disposal of Records:
Digital Scanning:
Job Descriptions:
Building plans : Moving forward.
Adjournment :
Our next meeting is scheduled for Nov.17, 2010, at 4:00 P. M.
Minutes
McCall Public Library Board of Trustees Meeting
October 20, 2010
4 P.M.
The meeting was called to order at 4:10 P.M.
In attendance: Ed Hershberger, Jacki Rubin, Nancy Butler, Anne Kantola, Jamie Bell,
Lynn Lewinkski
The minutes were approved as corrected.
Director's Report: The library & other organizations would like an exhibit from the
Smithsonian to come to our town in fall of 2011 or early 2012. We would need to help
staff for a week — approximately 35 hours. This would be a nice event.
Budget and Stats: OK. The library received a $2,500 grant from the Shelton Foundation
for shelving.
Staff: Doing well, settled into quieter fall season.
Friend's Report: Working on Festival of Trees. The Board will put together a basket of
holiday books to donate instead of a tree. We will finish it off by bringing all our parts
and bits to next meeting.
Old Business: Inventory: Over 30,000 books listed but no formal report presented by
Anne. Lost books reduced to less than 40, which have been replaced.
Carpet and Shelving: Last shipment of shelving arrived and a schedule needs to be
prepared for action. Monday, Nov. 8 move books, Tues paint, Wed lay carpet and repeat
process the week of Nov 29. Format schedule for Star News article, signs about closing
library after 12 noon for students to work on moving books, etc.
Biblionix Appollo & OCLC: Anne had another meeting for information which was not
completely given. Tabled.
Idaho Commission for Libraries visit: A good visit, well received. Loved extras that we
have- statues, murals, etc.
Library Board Member appointment: Nancy moved that Ed remains our standing VP.
Seconded by Jacki. A11 in favor. We all appreciate Ed and his valuable input.
New Business —
Disposal of Records: In the discussion of the process the Board supports expediting the
procedure.
Digital Scanning: A future project to be researched. Tabled.
Job Descriptions: Updated for the City personnel. Anne already has this in place.
Building Plans: The Board is still waiting for the date of our work session with City
Council.
The meeting was adjourned at 5:00 P.M.
Our next meeting is scheduled for Friday, Nov 19 at 4:00 P.M.
S
Nancy Butler Chair Date
Agenda
McCall Public Library Board of Trustees Meeting
Wed. Sept. 15, 2010
Library Conference Room, 4:00 P. M.
Call to order :
Attendance:
Minutes :
Director's Report :
Budget and Stats :
Staff:
Meeting time and date:
Friend's Report :
Old Business:
Inventory:
Carpet & Shelving:
Budget:
Biblionix Apollo & OCLC:
New Business :
Idaho Library Association Conference:
Idaho Commission for Libraries visit:
Library Board Member appointment:
Building plans : Moving forward.
Adjournment :
Our next meeting is scheduled for Oct. 20, 2010, at 4:00 P. M.
Minutes
McCall Public Library Board of Trustees Meeting
September 15, 2010
4:00 p.m.
The meeting was called to order at 4:10 P.M.
In attendance: Ed Hershberger, Jacki Rubin, Nancy Butler, Anne Kantola. Absent:
Jamie Bell and Lynn Lewinski.
Ed moved to accept the Minutes for August, 2010 as corrected. Nancy seconded.
Motion passed.
Director's Report: Most of the Director's Report to be under Old Business.
Meeting Time and Date: to remain the same
Friend's Report: The Friends are receiving a lot more book donations thanks to the
article in the Star -News and to the end -of -summer cleaning.
Old Business:
Inventory: The inventory is finished but the final report is not yet written. From 1,795
lost books, Anne has it now down to less than 100 and expects to further reduce the
number. Most of the missing books were accidental duplicates or were lost so long ago
that there is little reason to replace them.
Carpet & Shelving: The carpet will be installed in the next 4 to 6 weeks. Anne will
receive LOT funds of $7,200 for new shelving.
Budget: August budget info not yet available. Council approved next year's budget
almost in its entirety.
Biblionix Apollo & OCLC: OCLC is not compatible with Windows 8. Anne is looking
at the Biblionix Apollo as a replacement for the next year.
New Business:
Idaho Library Association Conference: To be held in Priest River. Nothing critical on
the agenda and Anne will probably not attend.
Idaho Commission for Libraries visit: Thursday, September 30`h, 1:30-2:30 p.m.
Library Board Member appointment: Ed Hershberger will be writing a letter extending
his term for another five years.
Building Plans: Moving forward. We will discuss this more next month.
The meeting was adjourned at 4:55 P.M.
Our next meetings are scheduled for Wednesday, October 20`h and Friday, November
19`h, both at 4:00 P.M.
fk � lb I
Nancy Butler; -)Chair Date
Agenda
McCall Public Library Board of Trustees Meeting
Aug. 26, 2010
(Change of meeting day)
Library Conference Room, 10:00 AM
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff:
Friend's Report:
Old Business :
Inventory:
Carpet & Shelving:
New Business :
Budget:
Biblionix Apollo :
Building plans : Report from Lindley Kirkpatrick, City Manager.
Adjournment :
Our next meeting is scheduled for Sept. 15, 2010, at 10:00 A.M.
Minutes
McCall Public Library Board of Trustees Meeting
August 26, 2010
Library Conference Room, 10:00 AM
Call to order: 10:10 AM
Attendance : Anne Kantola, Nancy Butler, Lynn Lewinski, Ed Hershberger, and Jackie Rueben
Minutes : Approved as edited.
Director's Report : Meg Lojek presented a wonderful special report on the Summer Programs. An
overwhelming increase of attendees caused a closure of registration for the first time ever. In 2007
there were 81 participants registered, this year there were 133. The Census shows 275 students in town,
so that is quite a nice turn out. Thanks to the Staff and competent volunteers everything went more
smoothly than the past. Meg's report is attached and well worth looking at. Some of the highlights were
comments made...
SO crowded, glad there was lots of space outside to accommodate...
#1 idea...build a larger library!
41 of 46 students felt they read more this summer because of the program, 100% of the parents
thought so...
There was discussion of applying for grants to ensure monies to enhance these programs, especially if
economic conditions don't improve with our budgeting.
The Shelton Foundation was mentioned, however Carole Coyle has applied for shelving from that
source. Other avenues will be looked into by Lynn.
Budget and Stats : Holding well.
Staff : Great summer staffing co-ordination, best programs ever. Lida is back and energizing everyone.
Schedule: The Summer schedule was a success. Winter hours in effect soon.
Friend's Report : The Friends are looking forward to The Star News article in this week's paper.
Old Business •
Inventory: Done! Most of the lost books were actually duplicates or system deletes.
Carpet & Shelving: Shelving delivery will determine this project.
New Business
Budget: Lindley Kirkpatrick came to speak to us about the budget. The Council has
decided not to impose a tax increase and all departments are adjusting budgets accordingly. The
Library Board continues to support the need for future planning of a City Campus. The Board sees an
action committee as a solution to prepare concepts and gain support and insight with the community.
The Board is waiting for a work session with the Council on this.
Biblionix Apollo: Anne is pursuing costs and efficiencies of new program possibilities
to run the library system; she is trying to find the pros and cons of what has been presented. Cost
will be an important part of the decision making.
Adjournment : 11:20 AM
Our next meeting is scheduled for Wednesday, September 15, 2010, at 4 PM.
A75tAtL,Q0)- 9-15-IU
Nancy Butler Cfhair
Date
Agenda
McCall Public Library Board of Trustees Meeting
July 9, 2010
Library Conference Room, 10:00 AM
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff:
Schedule:
Friend's Report :
Old Business :
Inventory:
Carpet & Shelving:
Eames Collection:
New Business :
Proctoring:
Budget:
2012:
Building plans :
City Council:
Adjournment :
Our next meeting is scheduled for Aug. 18, 2010, at 10:00 A.M.
Minutes
McCall Public Library Board of Trustees Meeting
July 9, 2010
Library Conference Room, 10:00 AM
Call to order : 10:10 AM
Attendance : Jamie Bell, Anne Kantola, Nancy Butler, Lynn Lewinski,
Ed Hershberger
Minutes : Approved as submitted.
Director's Report : The inventory is nearly finished and very few books have come up missing or
lost.
Budget and Stats : Fine, the youth/young adult books have been focused on the most, with
summer programs in mind.
Staff : Medical and family leave have left the staff shorthanded, but everyone is making the
best of time and keeping up with the very busy summer schedules. The longer hours have been
maintained and there is a huge attendance counted. Super!
Schedule: Remaining open 2 hours longer on Thursday night and 6 hours on Saturday until
September.
Friend's Report : No meeting, no news. Jamie asks for garden books and magazines for the Pump
House as they are favorite summer buys.
Old Business :
Inventory: Still waiting to join the rest of the State of Idaho online with our book catalog!
Now that the inventory is finished it will be a great asset to be online.
Carpet & Shelving: Anne does not know when she will schedule this project, as the library is
too busy now to attempt this. Volunteers will be contacted as timing is chosen.
Eames Collection: This wonderful collection is cataloged and shelved. The Star News
presented a fine story and photo for the Library. It is great to have their backing.
New Business :
Proctoring: Anne has been very busy with this activity. Who knew that there would be such
a demand for proctoring? Many students find summer work in McCall and continue their studies via
the internet and library proctoring.
i
Budget: Ok, going forward.
2012: Planning ahead for additional staff, which will be needed to expand our services,
as well as maintenance. A new building would be so much better than the cost of maintaining an old
facility.
Building plans : Seems to be constant wishing...
City Council: The P & Z assessment report will scope and sequence the City's future building
plans. Let's hope for the new campus.
Adjournment : 11:00 AM
Our next meeting is scheduled for Aug. 18, 2010, at 10:00 A.M.
Nancy Bu , Chair Date
Agenda
McCall Public Library Board of Trustees Meeting
June 16, 2010
Library Conference Room, 10:00 AM
Call to order :
Attendance:
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business:
Inventory:
Carpet & Shelving:
Eames Collection:
New Business :
City and State Code:
Library hours:
Building plans :
Adjournment :
Our next meeting is scheduled for July 9, 2010, at 10:00 A.M.
Minutes
McCall Public Library Board of Trustees Meeting
June 16, 2010
10:00 am.
The meeting was called to order at 10:06 A.M.
In attendance: Ed Hershberger, Jackie Rubin, Nancy Butler, Anne Kantola. Absent:
Jamie Bell and Lynn Lewinski.
Ed moved to accept the Minutes for May, 2010 as corrected. Jackie seconded. Motion
passed.
Director's Report: Not many changes. May budget not yet available. We are getting
0.1853% on our investments which is better than it was last month. The Idaho Room is
getting more use.
Friend's Report: Friends discussed cleaning the Pump House next week and buying a
new vacuum. Will be meeting in July to start working on the Festival of Trees.
Old Business:
Inventory: The inventory is almost finished. It was started in September, 2009. Juvenile
non-fiction is still to be entered. Should be finished in two more months and then will be
uploaded to OCLC's data base.
Carpet & Shelving: Both the carpet and shelving have arrived. The carpet is being
stored by the merchant. All is paid for except labor. Due to the busy summer reading
program, it was felt that the carpet and shelving should be installed in the fall. By then
the LOT money may have come and then perhaps the east wall shelving could be
purchased and installed at the same time as everything else. Moved by Ed, seconded by
Jackie, that we install carpet and shelving in the early fall. LOT has recommended only
$4,000 for the library for next year.
Eames Collection: The Eames Collection has been added to the Inventory. Almost 1,000
books, mostly American history. The Historical Society would like to have some of them
but they have no shelving available. Therefore, discussions are continuing.
New Business:
City and State Code: A man wearing a firearm regularly comes to the library. This has
caused some alarm. The library has no firearms policy. The state law says that a person
can carry a gun in plain sight and no other law can supercede this law. However, no one
is allowed to brandish a weapon. If this were to happen, staff has been instructed to
immediately call the police and to do nothing confrontational themselves. The library
cannot write a firearms policy that will contradict the state law.
Also, an organization known as ADF (Alliance Defense Fund) is threatening to sue any
library that does not let religious groups meet on their premises. The library has a policy
relating to this issue. According to current library policies and procedures concerning use
of the library by outside groups, the librarian is the arbiter. Generally, the library space is
for use by public and non -partisan groups, not by "for profit" or partisan groups. Should
the ADF group file any papers or specifically name the McCall Public Library in this
matter, the librarian was advised to notify the City Attorney, and to not respond directly.
Library Hours: The library's hours have been changed for summer on a trial basis. Open
one extra hour on Saturdays (10 am-4pm) which is not new. On Thursdays, the library is
now open until 8 pm which is two extra hours. This is new. Due to staff schedule
flexibility, no extra money will be spent. This trial is an attempt to provide more service
to the public without the expenditure of additional funds.
Building Plans: Anne is to meet with the City regarding this matter. After meeting with
the City, it is hoped that steps will be taken to renew the earlier efforts to plan for a new
library, in conjunction with a new City campus, including forming of an appropriate
citizens group to address the program. It is desired that the library be well represented
within any such citizens group. It is hoped that the libraries architectural budget can be a
help in starting this process.
The meeting was adjourned at 11;10 A.M.
Nancy Butler, Chair
%-q-IU
Date
Agenda
McCall Public Library Board of Trustees Meeting
May 27, 2010
Library Conference Room, 4 P.M.
CHANGE OF DATE
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business :
Inventory:
April Report:
Carpet & Shelving:
New Business :
Building plans :
Adjournment :
Our next meeting is scheduled for June 16, 2010.
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M i n u t e s
M c C a l l P u b l i c L i b r a r y B o a r d o f T r u s t e e s M e e t i n g
M a y 2 7 , 2 0 1 0
4 P . M .
T h e m e e t i n g w a s c a l l e d t o o r d e r a t 4 : 0 3 P . M .
I n a t t e n d a n c e : E d H e r s h b e r g e r , J a c k i e R u b i n , N a n c y B u t l e r , L y n n L e w i n k s k i , A n n e
K a n t o l a . A b s e n t : J a m i e B e l l
E d m o v e d t o a c c e p t t h e M i n u t e s f o r M a r c h , 2 0 1 0 . J a c k i e s e c o n d e d . M o t i o n p a s s e d .
D i r e c t o r ' s R e p o r t : A n n e r e p o r t e d t h a t t h e I n v e n t o r y w a s n o t d o n e y e t d u e t o t h e f a c t t h a t
t h e n e w l a p t o p c o m p u t e r s e t u p w a s n o t c o m p a t i b l e w i t h t h e b a r c o d e r e a d e r . I f t h i s c a n ' t
b e r e m e d i e d , A n n e w i l l p u t t h e I n v e n t o r y b a c k o n h e r c o m p u t e r a n d p r o c e e d f r o m t h e r e .
T h e O C L C I n t e r l i b r a r y L o a n w a s d i s c u s s e d . I t w a s m o v e d b y E d a n d s e c o n d e d b y L y n n
t h e M c C a l l L i b r a r y p a r t i c i p a t e i n t h i s p r o g r a m . M o t i o n p a s s e d . A n n e s a i d s h e i n t e n d e d
t o a s k t h e F r i e n d s t o p a y f o r s o m e c a n v a s m a i l e r s f o r t h e l i b r a r y t o u s e f o r t h e l o a n s .
A n n e i s w o r k i n g o n a p o l i c y t o c o v e r t h i s p r o g r a m .
F r i e n d ' s R e p o r t : T h e F r i e n d s h a d a w o r k s e s s i o n a t t h e F i r e h o u s e t o s o r t b o o k s f o r t h e
n e x t b o o k s a l e .
O l d B u s i n e s s :
I n v e n t o r y : c o v e r e d a b o v e .
A p r i l R e p o r t : T h e L i b r a r y ' s a n n u a l r e p o r t t o t h e C i t y C o u n c i l w a s p r e s e n t e d o n A p r i l 2 2 ,
2 0 1 0 , a t 6 P . M . I t w a s w e l l r e c e i v e d .
C a r p e t & S h e l v i n g : B o t h t h e c a r p e t a n d s h e l v i n g h a v e b e e n p u r c h a s e d a n d a r e o n t h e i r
w a y . D u e t o t h e u n a v a i l a b i l i t y o f L O T f u n d s , t h e s h e l v i n g p u r c h a s e d w i l l o n l y c o v e r t h e
J u n i o r W a l l a n d n o t t h e w h o l e e a s t s e c t i o n .
T h e N o n p r o f i t B o a r d R e p o r t : E d m o v e d a n d L y n n s e c o n d e d t h a t w e n o t p u r c h a s e t h i s
q u a r t e r l y n e w s l e t t e r a t a c o s t o f $ 2 5 0 p e r y e a r . M o t i o n p a s s e d .
N e w B u s i n e s s : J u n i o r R e a d e r s P r o g r a m : L y n n m a d e a p r e s e n t a t i o n t o t h e O p t i m i s t C l u b
a s k i n g f o r a d o n a t i o n o f $ 1 0 0 t o c o v e r t h e c o s t o f s u p p l i e s f o r t h i s p r o g r a m . S h e w a s
w e l l r e c e i v e d a n d s h e t h i n k s t h e i r b o a r d w i l l a p p r o v e t h e d o n a t i o n .
S h e l t o n F o u n d a t i o n : L y n n s u g g e s t e d t h a t A n n e a p p l y t o t h e S h e l t o n F o u n d a t i o n f o r
f u n d s s i n c e w e h a v e n o t a s k e d f o r m o n e y f r o m t h e m i n a b o u t s e v e n y e a r s . A n n e w i l l
p u r s u e t h i s
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B u i l d i n g P l a n s : S i n c e t h e r e i s m o n e y i n o u r b u d g e t f o r a n a r c h i t e c t , w e a r e g o i n g t o
e n c o u r a g e t h e c i t y t o b e g i n a p l a n . A n n e w i l l t a k e c a r e o f t h i s . A l o c a l f i r m h a s j u s t
f i n i s h e d b u i l d i n g a l i b r a r y i n U t a h a n d t h e y w o u l d b e a w o n d e r f u l s o u r c e o f i d e a s a n d
t a l e n t .
W e s e t o u r n e x t t h r e e m e e t i n g s f o r J u n e 1 6 t ' , J u l y 9 t h a n d A u g u s t 1 8 6 , a l l a t 1 0 : 0 0 a . m .
T h e m e e t i n g w a s a d j o u r n e d a t 4 : 5 0 P . M .
N a n c y B u t l e r , f a i r D a t e
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A g e n d a
M c C a l l P u b l i c L i b r a r y B o a r d o f T r u s t e e s M e e t i n g
A p r i l 2 1 , 2 0 1 0
L i b r a r y C o n f e r e n c e R o o m , 4 P . M .
T h e L i b r a r y B o a r d o f T r u s t e e s M e e t i n g f o r A p r i l h a s b e e n C a n c e l l e d d u e t o l a c k o f a
q u o r u m a n d s c h e d u l i n g d i f f i c u l t i e s .
O u r n e x t m e e t i n g i s s c h e d u l e d f o r M a y 1 9 , 2 0 1 0 .
L s / i ' '
Agenda
McCall Public Library Board of Trustees Meeting
Mar. 17, 2010
Library Conference Room, 4 P.M.
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business :
New Board Member:
Inventory:
April Report:
New Business :
OCLC & Interlibrary Loan:
Carpet:
Contact with Jamie:
Conferences:
Building plans :
Adjournment :
Our next meeting is scheduled for April 21, 2010.
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M i n u t e s
M c C a l l P u b l i c L i b r a r y B o a r d o f T r u s t e e s M e e t i n g
M a r c h 1 7 , 2 0 1 0
4 P . M .
T h e m e e t i n g w a s c a l l e d t o o r d e r a t 4 : 0 8 P . M .
I n a t t e n d a n c e : E d H e r s h b e r g e r , J a c k i e R u b i n , N a n c y B u t l e r , A n n e K a n t o l a . A b s e n t :
J a m i e B e l l , L y n n L e w i n k s k i
E d m o v e d t o a c c e p t t h e M i n u t e s f o r J a n u a r y , 2 0 1 0 . J a c k i e s e c o n d e d . M o t i o n p a s s e d .
D i r e c t o r ' s R e p o r t : A n n e r e p o r t e d t h a t s h e h a d a b o o k t h a t s h e t h o u g h t c o u l d b e s o l d o n
t h e I n t e r n e t . S h e g a v e i t t o N a n c y t o t r y t o s e l l . S e v e r a l s t a f f m e m b e r s w i l l b e o f f o v e r
t h e S p r i n g B r e a k h o l i d a y . T h e s t a f f i s p r e p a r i n g f o r t h e s u m m e r r e a d i n g p r o g r a m . T h e
B u d g e t a n d S t a t s r e p o r t w a s d e f e r r e d u n t i l o u r n e x t m e e t i n g d u e t o a c o m p u t e r g l i t c h .
A n n e s a i d t h a t s h e i s w r i t i n g a n e w L O T a p p l i c a t i o n f o r s h e l v i n g . A n n e e x p l a i n e d a b o u t
W e b J u n c t i o n a n d t o l d u s a b o u t f r e e o n l i n e c l a s s e s f o r l i b r a r y s t a f f w h i c h w i l l b e g i v e n a t
o u r l i b r a r y .
F r i e n d ' s R e p o r t : T h e F r i e n d s h a v e a s k e d t h a t a n o t h e r c a r p e t e s t i m a t e b e s o u g h t s i n c e t h e
o n e A n n e h a d w a s a l i t t l e h i g h . A n n e i s c h e c k i n g b a c k w i t h T e r r a B l u e .
O l d B u s i n e s s - N e w B o a r d m e m b e r : L y n n L e w i n s k i w a s r e a p p o i n t e d t o t h e L i b r a r y
B o a r d b y t h e C i t y C o u n c i l e f f e c t i v e O c t o b e r , 2 0 0 9 .
I n v e n t o r y : A n n e r e p o r t e d t h a t t h i s y e a r ' s i n v e n t o r y w i l l b e c o m p l e t e a n d e x a c t a n d
f i n i s h e d w i t h i n t h e n e x t t w o m o n t h s .
A p r i l R e p o r t : T h e L i b r a r y ' s a n n u a l r e p o r t t o t h e C i t y C o u n c i l i s c u r r e n t l y b e i n g
c o m p l e t e d a n d w i l l b e p r e s e n t e d o n A p r i l 2 2 , 2 0 1 0 , s o m e t i m e a f t e r 6 P . M . A l l m e m b e r s
a r e e n c o u r a g e d t o b e p r e s e n t .
N e w B u s i n e s s O C L C & I n t e r l i b r a r y L o a n : A f t e r t h e i n v e n t o r y i s c o m p l e t e , A n n e
w o u l d l i k e t o a d d i t t o t h e O C L C d a t a b a s e w h i c h w o u l d b e g r e a t f o r l o a n i n g b o o k s b a c k
a n d f o r t h b e t w e e n l i b r a r i e s . C u r r e n t l y w e b o r r o w b o o k s b u t d o n o t l e n d t h e m o u t . A
p o l i c y w i l l h a v e t o b e w r i t t e n f o r l o a n i n g b o o k s b e f o r e i t i s a p p r o v e d .
N e w C a r p e t : S e e F r i e n d s r e p o r t a b o v e .
C o n t a c t w i t h J a m i e : J a m i e w i l l b e t e a c h i n g i n I d a h o C i t y u n t i l t h e e n d o f t h i s s c h o o l
y e a r , c a u s i n g h e r t o m i s s t h e n e x t t w o m e e t i n g s . W e w i l l c o n f e r e n c e c a l l w i t h h e r f o r
t h e s e m e e t i n g s s i n c e s h e w i l l b e h e r e t h i s s u m m e r .
C o n f e r e n c e s : S e v e r a l c o n f e r e n c e s a r e c o m i n g u p a n d t h e B o a r d e n c o u r a g e d A n n e t o
a t t e n d t h e S o u t h w e s t I d a h o R e g i o n a l C o n f e r e n c e i n C a l d w e l l o n A p r i l 1 4 , a n d t o
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e n c o u r a g e M e g t o a t t e n d t h e P a c i f i c N o r t h w e s t L i b r a r y A s s o c i a t i o n L e a d e r s h i p
C o n f e r e n c e e i t h e r t h i s y e a r o r n e x t .
B u i l d i n g P l a n s : A n y b u i l d i n g p l a n s w i l l b e t r i e d t o g r a n t a p p l i c a t i o n s m a d e b y C a r o l
C o y l e . T h e U S D A h a s s e v e r a l p r o m i s i n g g r a n t s a n d l o a n s w h i c h A n n e w i l l b r i n g t o
C a r o l ' s a t t e n t i o n .
T h e m e e t i n g w a s a d j o u r n e d a t 4 : 5 0 P . M .
S
N a n c y B u t e C h a i r D a t e
Agenda
McCall Public Library Board of Trustees Meeting
Feb. 23, 2010
Library Conference Room, 4 P.M.
Call to order :
Attendance:
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business :
Copy Machine:
New Board Member:
Inventory:
New Business :
April Report:
OCLC & Interlibrary Loan
Carpet:
Building plans :
Adjournment :
Our next meeting is scheduled for March 17, 2010.
Minutes
McCall Public Library Board of Trustees Meeting
Feb. 23, 2010
Library Conference Room, 4:00 P. M.
The meeting was cancelled due to lack of a quorum.
Call to order :
Attendance:
Minutes :
Director's Report :
Budget and 5tats :
Staff :
Friend's Report :
Old Business :
New Business :
Building plans :
Adjournment :
Our next meeting is scheduled for March 17, 2010.
Nancy Butler, Chair Date
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M i n u t e s
M c C a l l P u b l i c L i b r a r y B o a r d o f T r u s t e e s M e e t i n g
F e b . 2 3 , 2 0 0
1
L i b r a r y C o n f e r e n c e R o o m , 4 : 0 0 P . M .
T h e m e e t i n g w a s c a n c e l l e d d u e t o l a c k o f a q u o r u m .
C a l l t o o r d e r :
A t t e n d a n c e :
M i n u t e s :
D i r e c t o r ' s R e p o r t :
B u d g e t a n d S t a t s :
S t a f f :
F r i e n d ' s R e p o r t :
O l d B u s i n e s s :
N e w B u s i n e s s :
B u i l d i n g p l a n s :
A d j o u r n m e n t :
O u r n e x t m e e t i n g i s s c h e d u l e d f o r M a r c h 1 7 , 2 0 0 . '
i v
N a n c y B u t l s 'r , C h a i r ) D a t e
Agenda
McCall Public Library Board of Trustees Meeting
Jan. 20, 2010
Library Conference Room, 11:00 A. M.
This agenda is for the morning Library Board meeting and the afternoon Open House, which will be
attended by the board, also.
Call to order :
Attendance :
Minutes :
Director's Report :
Budget and Stats :
Staff :
Friend's Report :
Old Business •
Copy Machine:
Lighting:
Unattended Children:
New Business :
Evaluation:
New Board Member:
Open House:
Building plans :
Adjournment :
Our next meeting is scheduled for Feb. 17, 2009.
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M i n u t e s
M c C a l l P u b l i c L i b r a r y B o a r d o f T r u s t e e s M e e t i n g
J a n . 2 0 , 2 0 1 0
L i b r a r y C o n f e r e n c e R o o m , 1 1 : 0 0 A . M .
T h i s a g e n d a i s f o r t h e m o r n i n g L i b r a r y B o a r d m e e t i n g a n d t h e a f t e r n o o n O p e n H o u s e , w h i c h w i l l b e
a t t e n d e d b y t h e b o a r d , a l s o .
C a l l t o o r d e r : 1 1 : 1 0 A M
A t t e n d a n c e : N a n c y B u t l e r , E d H e r s h b e r g e r , L y n n L e w i n s k i , J a c k i R u b i n , a n d A n n e K a n t o l a . ( J a m i e B e l l
w i l l j o i n u s f o r t h e a f t e r n o o n O p e n H o u s e . )
M i n u t e s : A p p r o v e d w i t h e d i t i n g .
D i r e c t o r ' s R e p o r t : A n n e i s f e e l i n g a b i t p r e s s u r e d w i t h m a n y d e a d l i n e s , b u t c o p i n g . T h e E a m e s
C o l l e c t i o n w i l l b e t e m p o r a r i l y h o u s e d a t t h e C e n t r a l I d h a o H i s t o r i c a l M u s e u m , n e x t d o o r t o t h e
P u m p h o u s e B o o k S t o r e . T h i s i s a g r e a t w a y t o k e e p t h e c o l l e c t i o n i n t a c t . ' T h e L i b r a r y B o a r d a g r e e s t o
t h e o f f - s i t e h o u s i n g o f t h e E a m e s c o l l e c t i o n p r o v i d e d t h a t a l e t t e r a c c o m p a n y t h e c o l l e c t i o n s t a t i n g t h e
f a c t t h a t t h i s i s a t e m p o r a r y l o a n " m o t i o n b y N a n c y , s e c o n d e d b y J a c k i a n d a p p r o v e d b y a l l .
B u d g e t a n d S t a t s : L o o k s g o o d , l o t s o f m o v i e s a n d a u d i o b o o k s o u t .
S t a f f : D o i n g w e l l a n d l o o k i n g f o r w a r d t o t h i s a f t e r n o o n ' s O p e n H o u s e . I t w a s d i s c u s s e d a n d
d e c i d e d t o c h a r g e a f o r m u l a - b a s e d m o d e r a t e f e e t o c o v e r t h e c o s t s o f S p a n i s h C l a s s e s . T h i s f e e c h a n g e
w i l l b e a d d e d t o t h e a g e n d a b i l l f o r t h e c o p y m a c h i n e a d d i t i o n a l c h a r g e s .
F r i e n d ' s R e p o r t : T h e F r i e n d s h a v e g e n e r o u s l y d e c i d e d t o d o n a t e t h e r e s t o f t h e f u n d i n g f o r t h e L i b r a r y
c a r p e t i n g ! T h e y h a v e b e e n w o n d e r f u l i n s u p p o r t i n g u s . P l e a s e n o t e t h e i n t e r e s t i n g s t a t s t h a t t h e y s e n t
a l o n g f o r u s t o s h a r e .
O l d B u s i n e s s :
C o p y M a c h i n e : T h e n e w m a c h i n e i s h e r e . I t d o e s n o t f a x a s t h a t w o u l d t a k e a d e d i c a t e d p h o n e
l i n e a n d w o u l d n o t p a y f o r i t s e l f . I t s e e m s t o h a v e t r o u b l e m a k i n g c h a n g e , b u t t h e r e p a i r s w i l l b e m a d e
t h i s w e e k . I t i s q u i t e a f a n c y m a c h i n e .
A d d i t i o n a l f e e s t o c o v e r n e w f e a t u r e s a r e :
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s
C o l o r c o p i e s o r p r i n t s : $ . 5 0 p e r s i d e
S c a n n i n g d o c u m e n t s t o p e r s o n a l c o m p u t e r : $ 2 . 0 0 f o r u p t o 1 0 p a g e j o b .
A m o t i o n w a s m a d e a n d s e c o n d e d , a n d u n a n i m o u s l y a p p r o v e d b y t h e b o a r d t o a c c e p t a l l f e e s f o r c o p i e r
a n d c l a s s e s .
L i g h t i n g : T h e l i g h t i n g p r o j e c t i s c o m p l e t e d . A l l t h e l i g h t b u l b s h a v e b e e n d i s p o s e d o f p r o p e r l y ,
w h i c h i s m o r e c o m p l i c a t e d t h a n j u s t t o s s i n g i n t h e t r a s h . T h e l i g h t i n g c h a n g e i s f a n t a s t i c , a n d g i v e s t h e
b u i l d i n g a d i f f e r e n t f e e l i n g . T h e p a i n t a n d s h e l v e s a r e m o r e n o t i c e a b l e , a s w e l l a s t h e w o n d e r f u l m u r a l s
t h a t w e h a v e . Q u i t e n i c e .
U n a t t e n d e d C h i l d r e n : S t a f f i s i n p r o g r e s s o f m a k i n g s i g n s f o r t h i s i s s u e .
N e w B u s i n e s s :
E v a l u a t i o n : C o m p l e t e d a f t e r a d j o u r n m e n t o f t h e g e n e r a l m e e t i n g .
N e w B o a r d M e m b e r : L y n n i s h a p p i l y s t a y i n g o n , a s a r e t h e s t a n d i n g o f f i c e r p o s i t i o n s t h a t w e r e
a l l s e t t l e d i n O c t o b e r o f 2 0 0 9 .
O p e n H o u s e : W e w i l l a l l b e a t t e n d i n g a t v a r i o u s t i m e s a n d l o o k i n g f o r w a r d t o a n i c e e v e n t .
B u i l d i n g p l a n s : T h e B o a r d i s h o p i n g t h a t t h e C i t y C o u n c i l w i l l m o v e o n w i t h t h e C i t y C a m p u s c o n c e p t .
A d j o u r n m e n t : 1 1 : 5 5 o f o p e n g e n e r a l m e e t i n g w i t h t h e e v a l u a t i o n o f A n n e f o l l o w i n g u n t i l 1 2 : 2 0 .
O u r n e x t m e e t i n g i s s c h e d u l e d f o r F e b . 1 7 , 2 0 0 9 , a t 4 : 0 0
I N " ` d `
N a n c y B u t l e r , C h a i r D a t e
5 7 ( b