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HomeMy Public PortalAbout2008 McCall Public Library Board of Trustees Agenda Dec. 16, 2008 Library Conference Room, 4:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Carpet Information b. Finance Information c. Scholarship VII. New Business: VIII. Adjournment: Our next meeting will be Jan. 21St, 2008. I/ McCall Public Library Board of Trustees Minutes Dec. 16, 2008 Library Conference Room, 4:00 PM I. Call to Order: 4pm II. Attendance: Ed Hershberger, Lynn Lewinski, Nancy Butler, Anne Kantola, and Jill Meyer. III. Minutes: Approved. IV. Director's Report : a. Budget and Stats :Budget fine, Stats to be presented next month. b. Staff All well and happy. V. Friends report: The Friends do not meet in December, but the overall feeling was that the Festival of Trees went very well. This was good because the Pump House sales are down. VI. Old Business: Reports on: a. Carpet Information: Interesting. We have so much information and so many choices that we will have to spend time deciding. Anne will contact the patron about their donation and we will look over our options and discuss further. b. Finance Information: We are slowly learning all the questions to ask. Ed will review and report in January. c. Scholarship: All of us on the Library Board approved the motion by Jill, second by Nancy, to adopt the Right 2 Read Program Scholarship. A nice , simple form has been composed and we hope that adult literacy will be expanded with out of town fees being financed by this program's scholarship. VII. New Business: Anne brought us up to date on a program she found offered by Idaho Power. Subsidies are given to enhance proficiency and the City buildings will be acquiring new lighting through this program. Exciting! Anne also let us know that she was able to appropriate the additional $60.00 needed to keep the upgraded high speed internet access in the library budget. VIII. Adjournment: 5pm Our next meeting will be Wednesday, January 21st, 2009. / Jill Meyer, CAZr Date • McCall Public Library Board of Trustees Agenda Nov. 19, 2008 Library Conference Room, 4:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats b. Staff V. Friends report: VI. Old Business: Reports on: a. Why is it taking forever to put the catalog on-line? b. New Building lists c. Tree Decorating d. Carpet Information e. Finance Information f. Computer Information VII. New Business: a. Scholarship VIII. Adjournment: Our next meeting will be Dec. 17th, 2008. McCall Public Library Board of Trustees Meeting Nov. 19, 2008 Library Conference Room, 4:00 PM I. Call to Order: 4pm II. Attendance: Jamie Bell, Anne Kantola, Jill Meyers, Nancy Butler, Lynn Lewinski, and Ed Hershberger. III. Minutes: Approved. • IV. Director's Report : a. Budget and Stats : Fine. b. Staff : All is well and everyone is settling into winter routines. V. Friends report: Looking forward to The Festival of Trees, and wishing for much needed volunteers. VI. Old Business: Reports on: a. Why is it taking forever to put the catalog on-line? Jamie met with David Simmonds and discussed the frustrations of the library and has plans to follow up after the holidays. b. New Building lists Great brainstorming ideas, more to come c. Tree Decorating: We made a very fun tree with lots left over for another next year. d. Carpet Information Still in the process of collecting. information • e. Finance Information : At the current rates there is no rush to move monies immediately, but Lynn will contact Linda for more data. f. Computer Information pending VII. New Business: a. Scholarship Discussion of how to create an outlet for needy patrons in the county to cover out of town resident costs with the Ride to Read monies given to the library. b. The last book was cataloged! Yea! There are 33,000 in the collection. Anne is taking staff out to celebrate. c. Let's buy or make cards and send out thank yous. d. Mulling over idea of having an exterior wall mural done as part of next years summer reading program. VIII. Adjournment: : 5:30pm Our next meeting will be Tuesday, December 16th, 2008. Alt j2 Ib ° S Jeer, Chair Date McCall Public Library Board of Trustees Agenda Oct. 22, 2008 Change of date Library Conference Room, 4:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Mural b. Policy manual c. Building plans VII. New Business: a. LGIP or CD? b. Carpet VIII. Adjournment: Our next meeting is scheduled for Nov. 19, 2008. • McCall Public Library Board of Trustees Meeting Oct. 22, 2008 Change of date Library Conference Room, 4:00 PM I. Call to Order: 4pm Wednesday October 22, 2008 II. Attendance: Jill Meyer, Jamie Bell, Ed Hershberger, Lynn Lewinski, Nancy Butler and Anne Kantola. III. Minutes: Approved with amendments IV. Director's Report : a. Budget and Stats : The Library ended the year well with a positive balance. The new fiscal year began October 1, 2008 and should show continued growth in all programs. b. Staff : Staff is back, settled and happy. V. Friends report: : Plans progress on the Festival of Trees. The Library Board and Staff will contribute a tree this year. The theme will be dinosaurs. Work will be done to complete the tree at our next meeting. VI. Old Business: a. Mural : The mural will be installed tomorrow. An open house will be offered at 12:00 and the public has been invited, as well as the City Council, City Manager, Library Board and the Star News. b. Policy manual : Anne is changing the table of contents and redesigning for web access and hopes to send it out to us by bec.1 c. Building plans : Each of us is to bring a written wish list to the next meeting. We will brainstorm a complied list while we work on the tree. VII. New Business: a. LGIP or CD? Anne is asking for more detailed information so that we will be able to make a wise decision. b. Carpet : Lynn will get additional quotes and input. VIII. Adjournment: 5:10 P. M. Our next meeting will be 4pm Wednesday November 19, 2008. 11- 1 / - vQ) Jill ' e - , Chair bate McCall Public Library Board of Trustees Meeting Sept. 17, 2008 Library Conference Room, 4:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats b. Staff V. Friends report: VI. Old Business: a. Mural b. Strategic Plan c. Redesign d. Policy manual e. 2009 Budget f. Building plans g. Irrigation & landscaping VII. New Business: a. Playaways VIII. Adjournment: Our next meeting is scheduled for Oct. 15, 2008. McCall Public Library Board of Trustees Meeting Minutes September 17, 2008 Call to Order: 4:15 p.m. II. Attendance: Ed Hershberger, Anne Kantola,Nancy Butler, and Jamie Bell III. Minutes: Approved as amended IV. Director's Report: a. Budget and Stats: July and August b. Staff: Absenteeism and difficulty keeping library staffed, so Anne has been filling the void. However, Anne is not concerned at this time. V. Friends' Report: Currently working on Festival of Trees. Asked the Library Board of Trustees to donate a tree this year. Also, Friends would appreciate board's input on tree themes (LEGO, dinosaurs, Harry Potter, etc.) VI. Old Business: a. Mural: We have not heard from the artist. Although we are not currently concerned, it was agreed that additional attempts to contact her should be made. b. Strategic Plan: Presenting to the City Council September 25, 2008 at approximately 6:30 p.m. c. Redesign: Slat walls installed along with one section of shelving and tables. Young Adult section and children's listening...all done with grant or LOT money. Carpet tiles may need to come out of fund balance. Board will write a thank you note to Friends for the new chairs and chair covers they've provided. d. Policy Manual: In progress. The Table of Contents needs to be made more readable. e. 2009 Budget: Anne has presented the finalized budget. There has been a decrease in service costs (due to Arless going part-time), and $13,000 has been awarded in LOT money to continue the shelving project. f. Building Plans: Need more wish list item suggestions from the board. g. Irrigation and Landscaping: High Mountain Nursery has done a wonderful job, and was extremely generous. The board will write them a letter of gratitude. VII. New Business: Playaways: The Valley Mountain Library Consortium (VMLC) received a grant to purchase 60 playaways. They will be rotated throughout the consortium's membership. These are an excellent resource for the visually and technically impaired patrons. VIII. Adjournment: 5:10 p.m. Our next meeting is scheduled for Wednesday, October 22, 2008 at 4:00 p.m. Jill Meyer, Chair (7—Th Date I P L1J U 61) A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting Aug, 2008 NO MEETING I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: VII. New Business: VIII. Adjournment: Our next meeting will be yd fr Jill Meyer, Chair Date yam. McCall Public Library Board of Trustees Meeting July 14, 2008 Library Conference Room, 10:00 AM This meeting is a change of time and date for July only. I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Mural b. Strategic Plan c. Redesign d. Policy manual e. 2009 Budget f. Building plans VII. New Business: a. Irrigation & landscaping VIII. Adjournment: Our next meeting is scheduled for Don't know, need some input. —CFA rb McCall Public Library Board of Trustees Meeting July 14, 2008 Library Conference Room, 10:00 AM This meeting is a change of time and date for July only. I. Call to Order: 10:02 am II. Attendance: Jill Meyer, Lynn Lewinski, Ed Hershberger, Nancy Butler, and Anne Kantola. III. Minutes: Approved as amended. IV. Director's Report : a. Budget and Stats : Fine b. Staff The Library is open 46 hours and very busy. The summer brings in many more visitors as well as all the great programs being offered. This year there seem to be more kids than in the past, perhaps due to the bug theme. There have been field trips also, something new. V. Friends report: The Friends had a booth at The Farmer's Market that was successful. They are trying to gain More involved volunteers with different activities. VI. Old Business: a. Mural Artist still plans on being done early fall. b. Strategic Plan The Board approved the plan per the latest July update. Anne will present the plan and review With the City Council in early September. c. Redesign Painting has begun as shelving is being taken down. The new color looks good, other colors to be determined. d. Policy manual Anne will send this out to be reviewed after she gets it compiled. e. 2009 Budget Anne is reviewing the 2009 budget. The Board believes that services and building upkeep are top priorities. f. Building plans Everyone is to keep thinking... VII. New Business: There was a water leak discovered in front of the library. In digging to repair the leak, a time capsule from 2000 was found, but not much was left of the contents, other than poloroid pictures. The leak will be repaired when the new irrigation system is installed. VIII. Adjournment: 11 :20 am Our next meeting is scheduled for Wednesday, September 17th at 4pm. Jill Meyer, Chair �� / / 41r bate //���. A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting June 24, 2008 Library Conference Room, 10:00 AM This meeting is a change of time and date for June only. I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : Q. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Mural b. Book inventory c. Strategic Plan d. Redesign e. State Newsletter VII. New Business: a. Policy Manual b. 2009 Budget c. Building plans d. Ride2Read scholarship e. Liaison to City Council VIII. Adjournment: Our next meeting is scheduled for Wed. July 16, 2008, 3:00 P. M. McCall Public Library Board of Trustees Meeting June 24, 2008 Library Directors Office, 10:00 AM This meeting is a change of time and date for June only. I. Call to Order: 10:05 am II. Attendance: Nancy Butler, Ed Hershberger, Lynn Lewinski, Jill Meyer, Jamie Bell and Anne Kantola. III. Minutes: Approved. IV. Director's Report : a. Budget and Stats : Fine, waiting for current numbers for Ed to review. b. Staff Everyone is well. There are extra hours, 44 per week because of the full summer programs. The library is overflowing most days with people and activities. It is hard for meetings and special groups to fit in the times that used to be open. V. Friends report: 30 new faces at their last meeting! That was Very encouraging for the Friends. Alex Jones will be the new chair head for Festival of Trees, the main fundraising event. VI. Old Business: a. Mural : Still communicating with the artist, work in progress. b. Book inventory : This project is almost finished, thanks to the great help of Cassandra. c. Strategic Plan : We had lots of open discussion on all aspects of the plan. After double checking grammar, phrasing, etc and making some changes to this draft we hope to approve the plan for City review by the next meeting. d. Redesign : We all agreed to light and cheery painting of the library, maybe yellows. This will be • decided after more discussion. e. State Newsletter : Everyone's information has been updated. I hope to see our great programs mentioned some time soon. VII. New Business: a. Policy Manual : Once we approve the Strategic Plan, Anne will begin sending updates for our review. We will be thinking of situations that need to be covered. b. 2009 Budget : The second draft of the budget was discussed and will be revised to go to council by Anne. c. Building plans : We have to keep at our research and wish lists. d. Ride2Read scholarship A complete surprise, but quite a nice one. This motorcycle group rides and donates to rural libraries, choosing McCall this year as its recipient. The $1000.00 will be used for scholarships to library access for those in need of such assistance. e. Liaison to City Council : The Library Board will continue to attend meetings pertinent to library issues. VIII. Adjournment: 11:20 am Our next meeting is scheduled for Monday, July 14th at 10 am. Jill Meyer, Chair bate A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting May 21, 2008 Library Conference Room, 3:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Report for Council b. Mural c. Book inventory d. Strategic Plan e. Redesign f. State Newsletter ✓ 4142:14 g. Code of Ethics for Board VII. New Business: a. ESL Card b. Policy Manual c. 2009 Budget d. Building plans a Lot 4 VIII. Adjournment: (0'.0° Our next meeting will be June 1.8 2008 3:00 McCall Public Library Board of Trustees Meeting May 21, 2008 Library Conference Room, 3:00 PM I. Call to Order: II. Attendance: Ed Hershberger, Anne Kantola, Jill Meyer, Jamie Bell III. Minutes: Approved IV. Director's Report: a. Budget and Stats: Nothing significant to report. Stats report will be distributed via email by Anne. b. Staff: City recommended keeping Cassandra. Gaye is now officially a substitute employee (part-time, seasonal) V. Friends report: None. VI. Old Business: a. Report for Council: Council pleased, described presentation as professional b. Mural: Have not heard from artist regarding changes. c. Book inventory: Going well, and almost finished. d. Strategic Plan: Ed sent draft to board members. Members to bring their copies, with recommendations, to next meeting. Will be voting to adopt changes to strategic plan at next meeting. - e. Redesign: Board viewed new changes to library. f. State Newsletter: Anne will resubmit. Jamie Bell has not received newsletter as of yet. g. C ode of Ethics for Board: Board decided a code of ethics is unnecessary at this time. VII. New Business: a. ESL card: Lida requested we allow ESL students, currently in attendance, to be provided a free library card (ESL material access only) for the duration of the ESL class. b. Policy Manual: Table of Contents. Anne will bring updates, but otherwise will leave as-is. c. 2009 Budget: First draft discussed at meeting yesterday. Rising costs due to fuel and power charge increases. Shelving purchased, but will be moved to new building when time comes. T-12 lights (ask Anne). Existing facility requires constant upgrading with emphasis on interior. No great changes, other than Gaye's hour reduction, to report. Building Plan: $10k as line-item. d. Building Plans: Anne spoke to local architect. Need to identify source(s) of financing before significant planning/time investment takes place (architect says need to identify support right from the get-go). City campus needs a bond. City priority places Police Station before library, understandably. The Board of Trustees needs to research national average for cost, number of books, etc. in order to make reliable contribution to planning. Population: Library's approximate count gives 30,000 visitors annually. Board believes this number is low due to casual technique used for tracking visitors. This count also indicates that financial support for library cannot stem from tax-base alone (as it is not a fair representation of level of service the community is seeking from its library). WISH LIST: Board members need to start developing a wish list for the new library. Each member to submit their list by the end of the summer. e. Lot Money: Shelves...Anne will order enough to spend the lot money, as it is provided. VIII. Adjournment: Our next meeting will be June 17, at 10:00 a.m. Jamie Bell will not be present, as it conflicts with her current work schedule. p i, 6- 211 - 0 °0 ill Me,'r, Chair Date A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting April 9, 2008 Library Conference Room, 3:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats : b. Staff V. Friends report: VI. Old Business: a. Report for Council b. Mural c. Book inventory d. Strategic Plan e. Website VII. New Business: a. Idaho History Month b. Infocus c. Kaleidoscope d. Documentation e. State Newsletter f. Code of Ethics for Board g. Ideas for DIA VIII. Adjournment: Our next meeting will be May 21, 2008 3:00 McCall Public Library Board of Trustees Meeting April 9, 2008 3:00 p.m. Library Conference Room Call to Order 3:15 p.m. II. Attendance: Anne Kantola, Ed Hershberger, Nancy Butler, Lynn Lewinski, and Jamie Bell III. Minutes: Approved as amended. IV. Director's Report: a. Budget and Stats: Fine as reported. b. Staff: Doing well. V. Friends Report: a. Nancy discussed library strategic plan with the Friends to get feedback. The Friends supported our plans with hopes of our keeping flexible to change, and to keep the Districting project at least on the list of the Strategic plan and changing the boundaries to the school district boundaries. VI. Old Business: a. Annual Report to Council: Not shown today because of City disconnect, but Nancy is still helping Anne, and will plan to have Jill come and practice. b. Mural: Doing well, staff & artist were able to visit and discuss. c. Book inventory: Cassandra has taken this on and is doing very well. d. Strategic Plan : Anne wants to leave out the vision statement as it is confusing, and there will be a discussion on what goals we want to keep, add, or subtract at the next meeting. e. Website : Anne has had a lot of great feedback on the website. Everyone seems very excited about it. VII. New Business: a. Idaho History Month : Posters are up, and staff is preparing. b. Infocus : City IT funds from library budget purchased it, and it will be mounted permanently on the center beam of the front room. c. Kaleidoscope : In planning. d. Documentation and State Newsletter : Everyone needs to read the article and be sure they are getting all the information in the minutes, and that everyone is getting the newsletter. e. Code of Ethics : Jamie will look for info. on this. f. Ideas for DIA : Program is the 30th of April, and the theme has been changed to International Concepts, and the staff is looking for ideas as well as volunteers and resources. Adjournment: 4:30 p.m. Next Meetin•: May 21St, 3:00 p.m. 5 -21 - 05 Jill - °r, Chair Date A - inder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting March 12, 2008 Library Conference Room, 3:00 PM I. Call to Order: II. Attendance: III. Minutes: IV. Director's Report : a. Budget and Stats b. Staff V. Friends report: VI. Old Business: a. Report for Council b. Mural c. Book inventory VII. New Business: a. Idaho History Month b. Kaleidoscope c. Website d. Strategic Plan VIII. Adjournment: Our next meeting will be April 16, 2008 3:00 McCall Public Library Board of Trustees Meeting March 12, 2008 3:00 p.m. Library Conference Room Call to Order 3:02 p.m. II. Attendance: Anne Kantola, Ed Hershberger, Nancy Butler, and Jamie Bell III. Minutes: Approved as amended. IV. Friends Report: Nancy reported that Friends is looking for new ways to increase membership. They are suffering from attrition, and would like to infuse new blood into their membership. V. Staff Report: a. Budget: Anne is waiting for financial reports from Linda. b. Staff: Anne reported that the staff is great. She is very pleased, and has no current concerns. c. Inventory: Anne reports progress is being made, more is required. VI. Old Business: a. Annual Report to Council: b. Mural: Ed has looked over the contract, and has no concerns. c. Programming: Present members were unable to discuss with Jill being absent, so this topic needs to be addressed at next meeting. VII. New Business: a. Mural: i. Motion to have Library Director sign contract with artist was approved. H. Motion to approve mural, as presented in sketch/copy by artist, as-is, with proviso that library staff (those not present at this meeting) approve the mural without significant changes. iii. Motion to send artist $500 approved. b. Book Inventory: Anne reported that Cassandra is doing very well, and is approximately 60% finished with second pass through this project. c. Report to Council: Members reviewed report presentation. d. In our strategic plan, there have been no updates other than 07/2005. This version does not reflect failure of the districting vote, and it's descent from priority #1 to #5 or the building of a new library. This will be reviewed for discussion at the next board meeting. Adjournment: 3:45 p.m. Next Meeting: A 'I 9th, 3:00 p.m. at-1/4 or JO-kg-ell, Member Date A reminder to all, please ubmit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting Feb. 20, 2008 3:00pm Library Conference Room I. Call to Order II. Attendance III. Minutes IV. Friends report V. Staff Report a. Budget b. Staff VI. Old Business a. Annual report for council b. Evaluations VII. New Business a. Mural VIII. Adjournment Next meeting: Mar. 20, 2008 - 3:00 t McCall Public Library Board of Trustees Meeting Feb. 20, 2008 3:00pm Library Conference Room I. Call to Order: 3:05pm II. Attendance: Jill Meyer, Jamie Bell, Ed Hershberger, Nancy Butler, Lynn Lewinski III. Minutes: Approved with minor corrections. IV. Friends report: Nancy is a member of the Friends of the Library. She will be working with Lida on updating the web page for the Friends and the Library. The Friends are re-thinking how to run the book sales. They really need volunteers to help support their projects. V. Staff Report a. Budget: The monthly statements appear to be fine. b. Staff : Everyone on the staff is well and work is running smoothly. The new maintenance person is doing wonderful things to help and has some great ideas. The Progressive Club's archival newspaper clipping project is continuing with Marlene Bailey and Vandy Leonard once a week. This group needs volunteers! c. Inventory: A current list of items owned and projection for a ten year plan are being prepared. VI. Old Business a. Annual report for council: Anne and Nancy are reviewing the presentation for our approval next meeting. b. Evaluations These are all done and went well. One step increases were given to the employees. VII. New Business a. Mural The Friends have donated $2500.00 for a new movable mural to be created for the Children's Corner of the Library. Beth Wolfe has been chosen to do the painting. She is a professional painter, and has painted similar library murals in Vale, Oregon. The hope is to have the project done by the end of the summer. Ed is reviewing the contract for this. b. Programming Jill mentioned wanting to see an expansion of the Idaho History Month activities discussed. She will look into this for the next meeting. She also mentioned the libraries participation in "Kileidescope" this summer. We will discuss this at the next meeting, also. Adjournment: 4:15pm Next meeting: March 12th, 2008 at 3:00pm Jill Meyer, Chai Date A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month. McCall Public Library Board of Trustees Meeting Jan. 16, 2008 1:00pm Library Conference Room I. Call to Order II. Attendance III. Minutes IV. Friends report V. Staff Report a. Budget b. Staff VI. Old Business a. E-books b. YA and JR listening centers VII. New Business a. Annual report for Council b. State Report c. Impact Fees d. Evaluations VIII. Adjournment Next meeting: Feb. 20, 2008 - 1:00 • McCall Public Library Board of Trustees Meeting Jan. 16, 2008 1:00pm Library Conference Room I. Call to Order: 1:15 pm II. Attendance: Jill Meyer, Ed Hershberger, Lynn Lewinski and Nancy Butler III. Minutes: Approved with added detail to VII/B. IV. Staff Report : a. Budget & Stats: Ed reviewed the revenue comparision, which looks fine. We are still waiting for full and complete reports of all bequeathed monies from City Hall. b. Staff : Inventory is being caught up with the assistance of • Cassandra. Note that the Idaho State Library Newsletter has started bi- lingual Spanish program concepts. We have had bi-lingual programs in place for 4 + years , because of Meg and Lida. We could share our success. V. Friends report: Friends have not had a meeting to report on though we did discuss the upcoming book sale. VI. 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