HomeMy Public PortalAbout2006McCall Public Library Board of Trustees Meeting
December 13, 2006
4:OOpm Library Conference Room
I. Call to Order
II. Attendance
III. Minutes
IV. Staff Report
A. New staff introduction
B. New programming - Meg
V. City Comprehensive Plan Update
VI. Budget and Stats
VII. Old Business
✓A. Computer permission statements
43. Video permission statements
✓C. New door
✓D. Carpet
,/E. Cards and form
VIII. New Business
A. Board duties
B. Policy manual updates
1. Incident
vC. Brochure
D. Annual evaluation
E. Good-bye to Diane
vE. Update addresses
IX. Adjournment
Next meeting: January 17, 2007
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McCall Public Library Board of Trustees Meeting
13 December 2006
I. Call to Order: 4:10 pm.
II. Attendance: Jill Meyer, Ed Hershberger, Robyn Armstrong,
Anne Kantola, Susie Reddick, Lynn Lewinski
A big welcome to our newest member, Jill Meyer!
III. Minutes:
approved.
Minutes of November 8th were unanimously
IV. Staff Report: Anne feels that the new staff members are wonderful!
In addition, Meg applied for and the library was awarded a grant from the Idaho
Community Foundation for $1500 to construct a listening center. Meg suggested
to Susie that we talk to Pat Todeschi at the high school about encouraging a
current junior to take this on as a senior project. The money must be spent by
November 16, 2007. The center might also be available as a language lab for high
school students.
Meg also informed us about the Idaho Library Association's upcoming book
discussion series, part of their "Let's Talk About It" program. This year's series is
called "Idaho: A Rough Paradise". The group will meet every other Wednesday at
7:00 pm from February 7th to April 4th at the Hotel McCall which is helping to
sponsor this event.
Another grant was received from the Hospital Auxiliary for prenatal reading
packets plus $2000 for medical books and $1000 for young adult books.
Our five poetry contest winners will be announced in the newspaper this week.
V. City Comprehensive Plan Update: Ed attended in November; Lynn will
attend in January. Susie will probably go in April and Robyn in June.
VII. Budget and Stoats: Anne hasn't received it from Linda yet; Ed will
pick it up in January. Anne did distribute copies of the monthly consolidated
department report.
VIII. Old Business:
Applications: Computer permission statements, video permission
statements, and card application will all be on one form now.
New Door: The bid from Pat's Glass - for two sets of doors - is about
$5500. Anne will check to see if this includes installation. Glass Pro's
bid at $7243 does include installation. We're granting Anne the
authority to decide the issue, as long as there is enough money in our
budget to cover the cost. She will take care of this as soon as
possible.
A thank you to the Friends for their $1000 donation which purchased
our new book drop!
Carpet: MOSS (McCall Outdoor Science School) will help move our
books when the time comes; Robyn will work on securing funds for the
new carpet through an anonymous donor.
IX. New Business:
Board Duties: Tabled until next time.
Policy Manual Updates: 1. Incidents - Anne reported that a bounced
check written to pay for missing books has been turned over to
collection services. She also noted a case involving a 6th grader with
twenty-two overdue books in one month and over $100 in fines. In her
attempt to resolve the issue, Anne asked the police department for
help in finding the family. Without being asked, a police officer went
to the elementary school to talk to the student which upset the
student and, later, his family. Anne is smoothing things over and
Lindley Kirkpatrick is aware of the situation. We need to make sure
this doesn't happen again. 2. Annual Report - The State requires this
of Anne by the end of January 2007; she wants us to know it will be
ready.
Brochure: A brochure announcing our new Saturday hours was passed
around.
Annual Evaluation: Anne's evaluation is due January 15th. We'll try to
get comments in early next week.
Diane's Farewell: Look for a party announcement soon to thank Diane
DeChambeau for all her contributions.
Update Addresses: A list was passed around and updated by all
members.
X. Adjournment: 5:30 pm.
Our next meeting will be Wednesday, January 17th at 4 pm.
I -17-07
Robynrmstrong, Chair
Date
McCall Public Library Board of Trustees Meeting
November 8, 2006
4:OOpm Library Conference Room
I. Call to Order:
II. Attendance:
III. Minutes:
IV. Staff Report:
V. Friends Report:
VI. City Comprehensive Plan Update
VII. Budget and Stats
VII. Old Business
A. Computer replacement policy
B. Computer permission statements
C. Video permission statements
D. Gates computers
E. New door
VIII. New Business
A. Extended Saturday hours
B. Strategic Plan review and update
C. Board duties
D. New board member
IX. Adjournment:
Next meeting: December 6, 2006?
McCall Public Library Board of Trustees Meeting
8 November 2006
I. Call to Order: 4:05 pm.
II. Attendance: Diane DeChambeau,Ed Hershberger, Robyn
Armstrong, Anne Kantola, Susie Reddick, Lynn Lewinski
III. Minutes: Minutes of 19 October were unanimously approved.
IV. Staff Report: We have two new employees: Lida Clouser (Adult
Services Librarion) and Zoya Linden (Clerk I). They're going through final
processing with the City and will begin work soon. Everyone else seems to be
fine.
V. Friends Report: Diane reports that there is a full -court press on
preparations for the Festival of Trees. We are gently encouraged to have
Terry Avitable visit us regarding Nell Tobias's behest, the Idaho Community
Foundation, and possibly investing donations with this group. We'll invite
Terry to our January meeting.
VI. City Comprehensive Plan Update: The next meeting is next week; Ed
plans to attend.
VII. Budget and Stets: Anne passed the reports to Ed. During October,
the library earned $1068; we sold eight library cards at $50 each without
any complaints.
VIII. Old Business:
Computer Replacement Policy - Diane and Anne's draft policy looks
good. We made a few suggestions; Diane will continue to revise and
edit. We plan to adopt the final version into our policy manual at our
December meeting.
Computer Permission Forms - The local high school policy should serve
as a good starting point for a library policy. Susie and Anne will meet
on Friday, November 17th at 3:30 pm to work on a draft. This issue,
along with video permission statements, is tabled for now.
Gates Computers - These were ordered today!
New Door - A $5000 bid has been received by Pat's Glass but no new
bids have been received. We're still waiting on a response from Glass
Pro.
New Cards - Diane investigated cards at the Print Shop and found a
rate of $60 per 1000 cards, cheaper than catalogue offerings as well
as local business. Anne will probably go with this option.
Shelving - Lynn talked to Carol Coyle about grants. If we find an
appropriate grant, she will help us write it, but she encouraged us to
pursue fundraisers. We decided to submit a $50,000 request to the
Star News "wish list" as well.
IX. New Business:
Extended Saturday Hours - Anne will suggest 10 am to 4 pm to our
employees and see if we can staff these hours. It will likely be Zoya,
Lida, and/or Meg who will juggle their time. The idea is that the first
and last hour or two will be staffed by one person; the middle hours
would require two employees.
Strategic Plan and Update - We tabled this item until the first
meeting attended by our new board member, either December or
January.
New Board Member - We reviewed applications for Diane's board
position. Ed moved that if Jill Meyer is still interested in joining us,
werecommend that the City Council accept her nomination to fill the
trustee position vacated as of October 2006. Susie seconded the
motion, which passed unanimously. Many thanks to Diane DeChambeau
for her time and contributions to the Board, especially as
representative of the Friends.
X. Adjournment: 5:25 pm.
Our next meeting will be Wednesday, December 13th at 4 pm.
McCall Public Library Board of Trustees Meeting
8 November 2006
I. Call to Order: 4:05 pm.
II. Attendance: Diane DeChambeau,Ed Hershberger, Robyn
Armstrong, Anne Kantola, Susie Reddick, Lynn Lewinski
III. Minutes: Minutes of 19 October were unanimously approved.
IV. Staff Report: We have two new employees: Lida Clouser (Adult
Services Librarion) and Zoya Linden (Clerk I). They're going through final
processing with the City and will begin work soon. Everyone else seems to be
fine.
V. Friends Report: Diane reports that there is a full -court press on
preparations for the Festival of Trees. We are gently encouraged to have
Terry Avitable visit us regarding Nell Tobias's behest, the Idaho Community
Foundation, and possibly investing donations with this group. We'll invite
Terry to our January meeting.
VI. City Comprehensive Plan Update: The next meeting is next week; Ed
plans to attend.
VII. Budget and Stats:Anne passed the reports to Ed. During October,
the library earned $1068; we sold eight library cards at $50 each without
any complaints.
VIII. Old Business:
Computer Replacement Policy - Diane and Anne's draft policy looks
good. We made a few suggestions; Diane will continue to revise and
edit. We plan to adopt the final version into our policy manual at our
December meeting.
Computer Permission Forms - The local high school policy should serve
as a good starting point for a library policy. Susie and Anne will meet
on Friday, November 17th at 3:30 pm to work on a draft. This issue,
along with video permission statements, is tabled for now.
Gates Computers - These were ordered today!
New Door - A $5000 bid has been received by Pat's Glass but no new
bids have been received. We're still waiting on a response from Glass
Pro.
New Cards - Diane investigated cards at the Print Shop and found a
rate of $60 per 1000 cards, cheaper than catalogue offerings as well
as local business. Anne will probably go with this option.
Shelving - Lynn talked to Carol Coyle about grants. If we find an
appropriate grant, she will help us write it, but she encouraged us to
pursue fundraisers. We decided to submit a $50,000 request to the
Star News "wish list" as well.
IX. New Business:
Extended Saturday Hours - Anne will suggest 10 am to 4 pm to our
employees and see if we can staff these hours. It will likely be Zoya,
Lida, and/or Meg who will juggle their time. The idea is that the first
and last hour or two will be staffed by one person; the middle hours
would require two employees.
Strategic Plan and Update - We tabled this item until the first
meeting attended by our new board member, either December or
January.
New Board Member - We reviewed applications for Diane's board
position. Ed moved that if Jill Meyer is still interested in joining us,
werecommend that the City Council accept her nomination to fill the
trustee position vacated as of October 2006. Susie seconded the
motion, which passed unanimously. Many thanks to Diane DeChambeau
for her time and contributions to the Board, especially as
representative of the Friends.
X. Adjournment: 5:25 pm.
Our next meeting will be Wednesday, December 13th at 4 pm.
/et
McCall Public Library Board of Trustees Meeting
October 19, 2006
4:OOpm Library Conference Room
I. Call to Order:
II. Attendance:
III. Minutes:
IV. Staff Report:
V. Friends Report:
VI. City Comprehensive Plan Update
VII. Budget and Stats
VII. Old Business
A. Computer replacement policy
B. Computer permission statements
C. Video permission statements
D. Lill
E. Gates computers
F. Roof, statue and new door
VIII. New Business
A. Star News wish list
1, carpet from last year
2. new shelving
3. diaper changing table in bathroom
4, new vacuum
5. paint and labor
B. Board nominations and elections
IX. Adjournment:
Next meeting: November 15, 2006
McCall Public Library Board of Trustees Meeting
19 October 2006
I. Call to Order: 4:10 pm
II. Attendance: Anne Kantola, Robyn Armstrong, Diane DeChambeau,
Susie Reddick, Lynn Lewinski, Ed Hershberger
III. Minutes: Amended to delete a phrase about Diane and Lynn writing
a report about our insurance situation. New minutes approved and
signed.
IV. Staff Report: Mary Jane is on a two -week vacation to San Diego,
so were temporarily short-staffed. Next week, Sue Rost will
work; Anne is covering the Saturday shift.
Robyn proposed that we increase Saturday hours as our staffing
and budget increase. We'll put this on our November agenda and
try to come up with a plan.
Regarding the Adult Services Position, two highly qualified women
have applied, although no one has applied for the clerk's position.
V. Friends Report: The main focus is preparing for the Festival of
Trees.
VI. City Comp Plan Update: Susie reported about the broad scope of
the plan and hopes that group members will ensure the execution
of the plan.
VII. Budget and Stats: Anne has our annual scats but the end -of -year
reports aren't ready yet. However, our scats indicate that over
36,000 visits were made to the library in the past year.
VIII. Old Business
a. A, B, and C: Postponed to next month.
b. Lili: Anne mentioned that she's pleased with the service.
c. Gates Computers: Anne has been told that the computer has
been ordered (and it must be by November 30th). The surge
protectors are already here.
d. Roof, Statue, and New Door: The roof is fixed! The statue is a
delight; we spent a few minutes writing and signing thank -you
cards. The first bid on the front door is for $5000. Anne will
seek at least one more bid.
IX. New Business
a. Star News Wish List: We agreed upon a new vacuum cleaner
and a diaper changing table for our restroom. Lynn will talk to
Carol Coyle about the potential for grants or other funding
sources for new shelving, a huge expense.
b. Board Nominations and Elections: Diane's position has not yet
been advertised. She will stay with us in the meantime! A
motion was made to continue with the status quo of Board
officers. The motion passed, so Robyn will continue as Board
chairperson, Ed will be vice -chairperson, and Susie will continue
as secretary.
c. Additions: Bill Robertson has recommended the library's
Spanish Outreach Program for the Idaho Job Well Done Award.
Also, Anne will soon be updating our Patron Data Base via a new
form asking patrons for email addresses and for video/Internet
use approval for minors. She is currently researching possible
formats for our new library cards.
X. Adjournment: 5:20 pm.
Next meeting: Wednesday, November 8th at 4:00 pm.
McCall Public Library Board of Trustees Meeting
Sept. 20, 2006
4:OOpm Library Conference Room
v-I. Call to Order:
rII. Attendance:
At the beginning of the meeting, Lindley Kirkpatrick will speak briefly
on board parameters and expectations.
III. Minutes:
vIV. Staff Report:
,„-V. Friends Report:
IV. Budget and 5tats:
August ledger
VII. Old Business
Computer replacement policy
Computer permission statements
Video permission statements
SWIRLS in Midvale Sept. 8
LOT money
Gates computers 4,16t Li.1) EX p
Library cards
Auction
Residency
VIII. New Business
Bookdrop
Insurance
Board duties
IX. Adjournment:
Next meeting: Sept. 20, 2006
McCall Public Library Board of Trustees Meeting
20 September 2006
Call to Order: 4:15 pm.
II. Attendance: Anne Kantola, Ed Hershberger, Diane DeChambeau, Lynn
Lewinski, Robyn Armstrong, Susie Reddick, Lindley Kirkpatrick
A. Lindley joined us early to discuss City -related matters. During the
July Council meeting, new library fees were approved but the Council
would like to discuss again the issue of residency as it relates to
library cards. After some discussion, Ed moved that we advise the
Council that the Library Board would support a broadening of the
definition of a person who qualifies for a library card from "resident"
to "resident and/or property tax payer with the City limits", in
addition to City employees as already approved. Lynn seconded the
motion which passed unanimously.
Regarding our $15,000 shortfall, Lindley has just about made up the
budget discrepancy; it looks like we're down to $1,000. We may end
the year in the red, which could reduce our fund balance by $1,000 at
the start of FY 2007.
III. Minutes: Ed moved to approve the August minutes. Susie seconded
the motion which passed unanimously.
IV. Staff Report: Barbara resigned as of September 2nd. Sue Rost has
been filling in; Anne just ran the vacancy announcement today. The position
may be filled by a recreation department employee. In addition, Arlis will be
a full-time employee beginning October 1st and the Adult Services position
will be advertised beginning September 28th.
V. Friends Report: Diane is working as a landscape architect at the
Pumphouse. Meg attended a recent meeting to thank the Friends for their
purchase of our soon -to -be -installed book drop and for replacing keys to the
Library that were stolen from the Pumphouse. Work is starting on the
Festival of Trees, including efforts by middle school students who will assist
with advertising. The Festival of Trees will be held again at the golf course;
Christie and Sigrid will chair the event.
VI. Budget and Stats: Anne will find the ledger for Ed; other information
was passed to him today. Last month, Anne collected $1900 in fees.
VII. Old Business: We tabled the first three items. Susie will bring a copy
of the high school Internet use form for consideration next time.
A. SWIRLS in Midvale: Anne reports that some Boards are more hands-
on with finances to the point of signing checks. After discussion, we
acknowledged that we're content with the status quo and don't feel the
need to get more involved. Anne encouraged us, however, to remember that
we are in charge of library policy; the City Council cannot make changes in
that area.
B. LOT Money: Our $800 was spent on surge protectors. We should
come up with suggestions for next year.
C. Gates Computers: Anne hasn't ordered them yet, but will do so after
October 1st.
D. Library Cards: The cards will change colors this fall. Our application
will be reworked to include a place for parents to indicate awareness and
approval of Internet use and video checkouts by minors. The application will
also request email addresses.
E. Auction: This Saturday!
F. Residency: We covered this while Lindley was here.
VIII. New Business:
A. Bookdrop: Including delivery, the charges are just over $1000.
Again, many thanks to the Friends for taking care of this!
B. Insurance: Anne informed us that our insurance coverage is
inadequate and ask that we prepare a report for the City. With Ed's help we
calculated a need for $1,000,000 to cover real property and $1,100,000 to
cover personal property. These numbers will be turned in to the City.
C. Board Duties: We've covered most of this already, but added a goal
to include Comp Plan Updates at future meetings. Board members are taking
turns attending these meetings; Susie will go to the next one on October 3rd
and report at our next meeting.
D. New Item: Robyn checked with Erin McCusker regarding our ability
to sign petitions such as Council member recalls without compromising our
positions as Board Members. Erin, who works with the State Library, says
that we may do so. See attached email.
IX. Adjournment: 5:50 pm.
Robyn/ rmstrong, Chaierson Date
Next Meeting: Thursday, October 19th
McCall Public Library Board of Trustees Meeting
Aug. 17, 2006
4:OOpm Library Conference Room
I. Call to Order:
II. Attendance:
III. Minutes:
IV. Staff Report:
Meg
Leave
V. Friends Report:
IV. Budget and Stats:
June and July ledgers
VII. Old Business
Computer replacement policy
Budget
Computer permission statements
Video permission statements
Destruction of records
SWIRLS in Midvale Sept. 8 - Daring Dreamers &
LOT money
Gates computers
Library cards
Free cards
VIII. New Business
Bendies
OCLC
Steering committee
Auction
Statue
IX. Adjournment:
Next meeting: Sept. 20, 2006
I
McCall Public Library Board of Trustees Meeting
17 August 2006
I. Call to Order: 4:10 pm.
II. Attendance: Ed Hershberger, Robyn Armstrong, Diane DeChambeau,
Anne Kantola, Susie Reddick
III. Minutes: Minutes of July 19th and the special meeting of July 24th
were read and approved.
IV. Staff Report: We hope to approve another half-time employee
beginning October 1st to work with a variety of services such as book
distribution to seniors and work with middle school readers. Lindley has
agreed to let us use a City car with gas supplied for our off -site services.
Anne will be gone all next week to take care of chores in Boise.
V. Friends Report: The Friends will be holding their blow-out book sale
on Saturday, September 2nd at the Pump House.
Diane reminded Anne to let the Friends know the donation amount needed to
cover a new book drop.
VI. Budget and Statistics: Ed looked over the June and July budget
ledger to Ed who reported that they look fine. Anne currently shows 81.5%
of the budget spent while 83% of the fiscal year is over. (We still have a
$15,000 shortfall due to the City error and are waiting to hear from Lindley
about resolution.)
Our 2006-2007 budget will be approved next year. Anne had to take out
$12,000 due to over -expectation of 06-07 taxes. She removed one
computer (about $7000 including Dave's time and assistance), and the City
accepted this change. Our new budget includes Arliss full time plus the new
employee at 19.5 hours per week. All of this should be finalized next
Thursday.
Our roof work is scheduled to begin on October 1st.
VII. Old Business
Computer Replacement Policy: Diane submitted a draft that we will read and
present any suggestions to Anne in the next month and/or at our September
meeting.
Computer Permission Statements: To be sure that children use appropriate
services, Anne would like to see parent permission for computer use and
video checkout recorded on our data base as people purchase or sign up for
library cards. Parents will check a box for each child under the age of 18
who has permission to use our computers and/or check out a video. The
Board approves this process that will begin on October 1st.
City Council Meeting, July 27th: Anne and Robyn arrived to find that the
Council approved our rate increase for nonresidents. In addition, with Board
approval, the Council approved free library cards for people who live in the
county and work for the City.
Destruction of Records: Anne is still waiting for the City to create the
document providing instructions for the proper destruction of records.
SWIRLS: The group meets in Midvale on Friday, September 8th at 10 am.
Erin McCusker will present information specifically for library board
members and Anne would like some of us to go. Susie will be working that
day, but the others will get back to Anne.
LOT Money: We received $800 for surge protectors. Anne has been asking
Dave to follow through with this purchase; he says they have been ordered.
Gates Computers: The paperwork is complete and turned in to Dave who
needs to order the new equipment. Dave has clearly been busy this summer
and not always available to help Anne with projects. The City plans to hire
an 18-19 hour per week assistant for Dave. Our Board is concerned that
we're already spending money for Dave's services, but we're not getting
what we pay for in terms of Dave's time. We hope an equitable plan exists
to ensure Dave's time is balanced among departments.
VIII. New Business
Bendies: The little bendable toys given out at Summer Reading contain a
high lead content and have evidently been recalled by the manufacturer.
Anne is doing her best to get the word out and retrieve these toys.
OCLC: Anne reports this to be a great tool for cataloguing. She learned a
lot at the training last month and will pass the information on to her staff.
The $1200 fee has been paid for; next year's fee will be in our upcoming
budget.
Steering Committee: Roger Millar is assembling a group to update the
Comprehensive Plan. Robyn has been asked to join the committee. We will
share attendance responsibilities. Robyn will attend the August 22nd
meeting and bring an update to our next meeting when other board members
will sign up for future meetings.
City Auction: The City's auction will be held Saturday, September 23rd.
Anne's list of items is ready to advertise.
Tenure: Diane's last meeting is next month. Anne will advertise the opening;
Diane plans to reapply.
Statue: We ended our meeting with a field trip to the old fire station to
see the statue that has been donated. It's great!
IX Adjournment: 5:40 pm.
d)-1r g-a0-0G
Robyn mstrong, Chair I Date
Next meeting: Wednesday, September 20th at 4:00 pm.
McCall Public Library Board of Trustees Meeting
July 24, 2006
3:OOpm Library Conference Room
I. Call to Order:
II. Attendance:
III. Consideration of budget matters.
Next meeting: Aug. 16, 2006
I
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