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HomeMy Public PortalAbout2004McCall Public Library Board of Trustees Meeting 14 December 2004 Agenda 4:00 PM, Library Conference Room I. Call to Order: II. Attendance: III. Minutes: IV. Staff Report: V. Budget and Stats: VI. Old Business: Mountain House Framing Districting report VII. New Business: City Council Meeting Attendance VIII. Adjournment: Tliis.meeting-was-cancellallue-to-the-lack=of-a-quorum. Next meeting scheduled to be held on Jan. 20t, 2005, at 4:00 in the library conference room. McCall Public Library Board of Trustees SPECIAL MEETING Agenda November 17, 2004 — 11:00 AM Public Library Conference Room I. Call to order: II. Attendance: III. Minutes IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report Policy Manual Automation report Friends of Library Building maintenance — paint- Lumberman's donation Board Member applicants VII New Business: VIII Adjournment: Next meeting December 15, 2004 McCall Public Library Board of Trustees Special Meeting: 17 November 2004 I. Call to Order: 11:15 am II. Attendance: Robyn Armstrong, Anne Kantola, Ed Hershberger, Susie Reddick III. Minutes: Reviewed, approved, signed IV. Staff Report: Our new employee, Heather Hunt, hails from Utah with previous library experience. She's improving her computer skills and works the desk as well as the stacks. Heather lives in New Meadows. Becky will be gone for the holidays at Thanksgiving and Christmas. The library will be open the day after Thanksgiving. V. Budget and Stats: Due to increased property values, the library's budget has increased by about $10,000. Our book budget is increasing! Anne plans to temporarily overspend in a couple of areas, carry the deficit, and reimburse the account next year (this is related to a memorial donation of two restored chairs and a new lamp). VI. Old Business: a. Districting Report: Anne's trip north to the Kootenai/Shoshone Community Libraries was valuable. Their system includes two co -directors, each with delegated responsibilities. Although this system works well for them, we will adopt a different program; since returning, Anne and Janet have already created a potential district budge of $800,000 with twenty full-time employees and a nice book budget. b. Policy Manual: We need to work on an emergency section for evacuations, disaster drills, etc. c. Automation: It's going slowly; mostly new books are being entered into the computer these days. We're down to 99 titles in fiction; these should be finished soon after Christmas. d. Friends of the Library: Without Gay, we have no report this month. e. Lumberman's Paint Donation: We can't work on the painting until spring because ifs too cold. Robyn will submit a thank -you letter to the Star -News. f. Board Member Applicants: We will recommend to the city that Lynn Lewinski fill Christy Gorsline's position (5 years, ending October, 2009). We also voted to accept Gay Foster's resignation (because she will be out of town for six month). We voted to recommend Diane DeChambeau to complete Gay's term (expires October, 2006). VII. New Business: We adopted a new policy - a maximum of two bestsellers may be checked out at one time. Also, the front desk will require proof of residency (i.e., driver's license with street address, utility bill) VIII. Adjournment: 11:42 NEXT MEETING: TUESDAY, 12/14, AT 4:00 Approved: V 9'11/h /`IYt4 (Signatur �-ao-oS (Date) McCall Public Library Board of Trustees Agenda October 21, 2004 — 4:00 PM Public Library Conference Room I. Call to order: II. Attendance: III. Minutes IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report Policy Manual Automation report Friends of Library Building maintenance — paint- Lumberman's donation Board Member applicants LiLI Express- List of participating libraries VII New Business: Employee applicants Board member elections Family reading week VIII Adjournment: Next meeting November 18, 2004 McCall Public Library Board of Trustees Minutes of regular meeting October 21, 2004 Public Library Conference Room Call to Order: 4:10 PM II Attendance: Robyn Armstrong, Gay Foster, Ed Hershberger, and Anne Kantola III Minutes: Approved with minor corrections IV Staff Report: Meg Lojek announced that she is pregnant, but will stay on with the library as long as possible before taking maternity leave. V Budget and Stats: The end of the year figures just arrived, so Ed will review them. VI Old Business: Districting: The trip to Priest River Library District, to talk with and view their district, will take place on November 8, 2004. At this time the following will be going. Anne Kantola, Christie Gorsline, Jeri Pottinger and Janet Ries. Policy Manual: We need to address the following in our policy manual; emergency procedures and archiving and preserving documents. Automation: Anne has been working on adding the new books first in order to get them on the shelves. Building Maintenance: East side of the building is painted, hopefully the weather will hold out in order to finish it. Ed noted that there is a place on the northeast corner that needs addition wire brushing and then more paint. A thank you was sent to Lumberman's for the donation of paint. Board Member applications: No formal applications have been received. A number of names were discussed as people possible to recruit. LiLI Exp: A list of the participating libraries was passed around. Movie Night: Some technical glitches were experienced, but overall it was a good experience. Possibly more discipline and overseeing of children is needed. Parents did just drop off children under 6 years old and then weren't available to pick up the children at the end of the movie. Mountain House: The Board signed a letter to the City Council encouraging them to enter into an agreement with Mountain House for the sale of historical McCall photos in the library's possession with a 10 % commission to the library. VII New Business: Employee applications: We had 9 very well qualified applicants for the library clerk I position. Aim had interviewed all but one at the time of the meeting. She will make the final decision and hopefully have the new employee working soon. Board Member elections: Robyn Armstrong Chairman Ed Hershberger Vice -Chairman Gay Foster and Susie Reddick Co -Secretaries The above positions were Board approved. Family reading week: Sponsored by the State Library is November 14 — 20, 2004. The children will have a reading challenge, teens a poetry contest and families a Minutes 10-21-04 holiday book drive and activity calendar with something for every day of November. The State Library as asked our Library Director and Children's Librarian to participate in a summer reading program steering committee in Boise on Nov. 18th, all expenses paid. The Board supports and encouraged them to participate. VIII Adjournment 5:30 PM Next meeting November 17, 2004 at 11:00 AM li g-04 Robyn Atmstrong, Chairm. / Date Minutes 10-21-04 McCall Public Library Board of Trustees Agenda September 23, 2004 — 4:00 PM Public Library Conference Room I. Call to order: II. Attendance: III. Minutes IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report Policy Manual Automation report Friends of Library — help move books during Oct. October reading month Building maintenance — paint Residency VII New Business: New Board member applicants Library cards - short term LiLl Express- List of participating libraries Discuss presentation to the City Council re: Fire station and Districting. VIII Adjournment: Next meeting October 21, 2004 McCall Public Library Board of Trustees Minutes of regular meeting September 23, 2004 Public Library Conference Room I. Call to order 4:05 PM II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Hershberger, Anne Kantola and Susie Reddick. Ryan Caudillo, McCall Parks and Recreation coordinator. III. Minutes approved. IV. Staff Report: 27,500 books were checked out with 29,159 through the door since October 1, 2003. V. Budget and Statys: We will want to tallc with the City Council prior to Jan and Feb 2005, which is when the 2005 budget will be discussed. We will want to bring to light our steps toward Districting. VI. Old Business Districting: A meeting was held with the current City Manager and he stated that the City council will likely let us have the building and books, with funding to cover our transition period and that the City would reduce taxes by the amount of the library budget. This will be with the formal approval of the City Council. The Districting chairperson has received volunteers to handle the number crunching and someone to give an insight for what computer hardware and software that will be needed. There will be an early November visitation to the Hayden Lake, ID library district. Automation: The fiction is all catalogued and most are bar-coded. Friends of Library: No report October Reading Month: The books that were proposed as possible books for the countywide read were discussed and e-mail was sent to the Cascade Library with our preferences. Building Maintenance: Lumberman's has volunteered the necessary amount of paint for the exterior of the building. The lady who volunteered to do the painting has disappeared, but we are going to get bids. VII. New Business: Movie Night: Ryan Caudillo of McCall Parks and Recreation Department presented their idea to have 6 movie nights for children/teens held at the library this year. The logistics were discussed and the Board voted to approvelthe use of the library for this activity. New Board member applicants: There were none to discuss as the ad in the Star News somehow was omitted. Library Cards — hort term: In the interest of good will with our visiting public the Board voted to shoo Orterm library card. It will be for a term of 6 months for $15.00. LiLI Express — We will have a current list at the next meeting. This list changes almost daily. Discuss Presentation to the City Council re Fire station and Districting. This matter will be addressed at the November meeting with the Districting Group and Library Board. VIII Adjournment 5:40 PM Next Meeting: October 21, 2004 Date /0/ 20-- Minutes 9-23-04 McCall Public Library Board of Trustees Agenda August 19, 2004 Public Library Conference Room I. Call to order: II. Attendance: III. Minutes - IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report Policy Manual Progress' Automation Report Friends of the Library Building maintenance — exterior and curb VII New Business: VIII Adjournment Next Meeting : September 16, 2004 McCall Public Library Board of Trustees Minutes August 19, 2004 Public Library Conference Room I. Call to Order 4:05 pm. H. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Hershberger, and Anne Kantola III. Minutes: Approved with corrections. IV. Budget & Stats: The Board received stats for 10 months expenditures and budget. Ed will review. V. Old Business: Districting: A contact with the city will be made to establish it's intentions and views on the following: (1) Their intent to lower taxes should the library be funded under a countywide district. (2) Will the City continue to fund the library during the first year until tax funds are available? (3) Will the City let us use/have the building and books. Policy Manual: Changes were discussed and final copies will be made. Residency definition was refined as well as the appropriate documentation required. Automation: Adult fiction is cataloged through W. One-half of the non-fiction is pulled down. Children's section has been weeded. Many were out-of-date, will start pulling down info from Library of Congress. Friends of Library: No report. Building Maintenance: We would like to replace or repair concrete curbs with rebar protruding for safety, but city doesn't have money available until next year's tax funds come in January 2005, so will table this until March 2005. We will contact suppliers for possible paint donations and the lady who offered to do exterior painting. New Business: An article will be placed in the paper advertising for a new Board Member. The present member's terms will expire in October of the following years: Ed Hershberger 2005; Gay Foster 2006; Susie Reddick 2007; Robyn Armstrong 2008; the position now open, to be filled, will expire in 2009. October is reading month and the idea was briefly presented that we have a countywide reading of the same book. Meeting was adjourned 5:45 PM. Next meeting: Septe er3, 2004 Christie Gorsline, Chairm. Date McCall Public Library Board of Trustees Agenda July 15, 2004 Public Library Conference Room I. Call to order: II. Attendance: III. Minutes IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report- Decision ✓ Building Expansion/Library Foundation Foundation Funding ,--- Policy Manual Progress/ Automation Report ✓ VII New Business: Relationship with other community libraries V Liaison with community i.e. garden clubs Building maintenance — exterior, bulletin board / Library hours in newspaper,/ VIII Adjournment: Next Meeting : August 19, 2004 l i • ; McCall Public Library Board of Trustees Minutes July 15, 2004 Public Library Conference Room I. Call to Order 4:05 pm. II. Attendance: Robyn Armstrong, Gay Foster, Ed Hers berger, Anne Kantola, and Susie Reddick. Visitor: Erin McKusker, Idaho S te Library III. Minutes: Approved with clarifications being available regarding the children's librarian covering the Donnelly children's summer reading program. The Board now supports this action, as the travel is part of the local matching funds as stated in the LSTA Districting grant. IV. Staff Report: Nothing new is going on, all is OK. V. Budget and stats: Ed will review the figures handed out. Anne has pared and trimmed to the point that is necessary to make the budget balance. The last items to be cut were the additional hours for the children's librarian and upkeep of the building. Those two items are apparently at the top of the City's list of items to do it there are additional funds available. VI. Old Business: Districting: Christie Gorsline has volunteered to chair the Districting committee. Her term as chairman of this Board expires in Oct. 2004 and she will not re -volunteer for the position. It was moved, seconded and approved: The Board feels that a Valley County boundary is appropriate. The Board accepts Christie Gorsline's offer to be chairman of the committee to lead the Districting effort. Assuming that there are representatives from the Boards of Cascade and Donnelly, Gay Foster will be the McCa11 Board of Trustee representative. The first possible date of the election could be November 2004, if feasible or as soon as reasonably possible. A demonstration district will be utilized if Christie feels it is necessary. Building Expansion/Library Foundation: Nothing new has been decided due to the staff changes at City hall. Foundation Funding: The Friends of the Library have just established a foundation for the support of the McCall Public Library. Policy Manual: Draft copies of the policy manual were distributed. Each member is asked to review it and return it at the latest by the next scheduled meeting. Anne will be meeting with the City Manager for his review. Automation Report: 13,000 books are processed with another 6,000 in progress. Many more have been "pulled down". The job is at least 2/3 done. VI. New Business: Relationship with other community libraries: After our automation is complete and on the computer, then our book collection can be shared with anyone that has computer access. At present we do not have any type of a connection with other local libraries. Liason with community Le. garden club: We have good relations with the garden club and quilting club. They each have donated $500 for books. Building maintenance: It was discussed about the need to have the curb out front repaired. The immediate concem is the rebar that is exposed. It was suggest that possibly the city maintenance crew could possibly cut it off with a torch. Library hours in the paper: Christie has talked with the Star News hoping that they will have space to provide this information to the public. VIII. Adjournment: Meeting adjourned 6:O0pm. Next Meeting: August 19, 2004 Ed Hershberger, Vice Chairman Date McCall Public Library Board of Trustees Agenda July 7, 2004 Public Library 7:00 PM Open meeting to discuss the pros and cons of districting. Next Meeting : July 15, 2004 at 4:00 PM McCall Public Library Board of Trustees Agenda June 1, 2004 Public Library Conference Room I. Call to Order II. Attendance: III. Minutes IV. Staff Report V. Budget and stats: VI. Old Business: Confirmation of Robyn Armstrong's Board Position Report on Building Expansion:. Districting LiLI Express: Friends of the Library/Fund Raising: VI. New Business: Foundation Funding: Definition of Resident VIII. Adjournment: Next Meeting: July 15, 2004 at 4:00 pm McCall Public Library Board of Trustees Minutes June 1, 2004 Public Library Conference Room L Call to Order 4:03 pm. II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Hershberger, IIL Minutes: Approved with corrections. IV. Staff Report: Robyn reported helping with Children's story hour as Meg was kicking off the Children's summer reading program in Donnelly. After discussion the Board's feeling is that it is not appropriate to have our staff use their time to cover the summer reading program in Donnelly. It was moved and seconded that we would speak with the Library Director -the diversion of resources outside the City should be minimised or have Board approval. V. Budget and stats: No report VI. Old Business: Confirmation of Robyn Armstrong's Board Position: It was moved and seconded to retroactively elect Robyn Armstrong to fill the Board position Oct. 2003- 2008. Report on Building Expansion: Robert Strope reaffirmed to Ed and Robyn, in their meeting, that the previous city counsel affirmed the fire station property is the logical place for library expansion. It will be a few years before the library can fund this expansion. The City hopes to put in partitions and an elevator. This intention will be brought to the new council member's attention. The City owns the ground and 1/3 of the building. Mr. Strope said no negotiations have yet been held toward the City obtaining the whole building. Districting: Donnelly is preparing a volunteer run library to be supported by an upscale second hand store to be open as soon as possible. They are still interested in Districting. We are interested in successful districting and it is necessary to have leadership. A fact finding meeting, possibly July 7t, was discussed to gauge interest in some community members. LiLI Express: Forms have been mailed. Friends of the Library/Fund Raising: The Friends of the Library are not interested in handling the fund raising proposed by Mountain House. They will sell the remaining note cards. The board moved and seconded to advise the City Council that we support the proposition for giving Mountain House/Seth Jacobsen access to old Idaho photos with a 10% commission with one photo to be displayed in the Library. VL New Business: Foundation Funding: We will look into this farther in the future. Definition of Resident: The staff has encountered a problem with summer workers/visitors wanting to obtain library cards. Many are stationed at lookouts and working in the forests and using the local Forest service office as their address. Also summer visitors living in RV parks. It was reaffirmed that a resident's address must be where you live. One may prove their resident address with a lease, utility bill, driver's license or an employer or manager's affidavit. They must be able to demonstrate that they are living or will five in the City of McCall on a long-term basis, which is defined as 30 consecutive days or more. VIM Adjournment: 6:00 PM Next Meeting: 1,. 2004 at 4:00 pm Ed Hershberger, Vice ` airman .?/,45;/0/ Date McCall Public Library Board of Trustees Agenda May 27, 2004 Public Library Conference Room I. Call to order: II. Attendance: III. Minutes IV. Staff Report V. Budget and stats. VI: Old Business: Districting Report- feasibility study results'- Steve Hines - we will address this issue first so that Steve may leave afterward. LILT Express Fund Raising VII New Business: Budget VIII Adjournment: Next Meeting : June 17, 2004 at 4:00 PM McCall Public Library Board of Trustees Minutes May 27, 2004 Public Library Conference Room I. Call to Order 4:03 pm. II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Hersyfiberger, Anne Kantola, Susie Reddick. Visitors: Pat and Bill Eames, Teri Hedger, Cascade Library Board, Steve L. Hines University of Idaho Extension Educator, Alyce Kelley, Cascade Library Director. III. Minutes: Approved IV. Staff Report: Nothing new is going on, all is OK. V. Budget and stats: Copies were distributed. The Budget process is proceeding. There have been some unexpected building maintenance expenses this year that were not foreseen. The new thermostat for the furnace, repairing the front and back doors, broken windows that are to be replaced and shampooing the rug. The latter two were mandated by the City Council. The funds to cover these will have to come out of the book budget VI. Old Business: Districting: Steve ITrnes the University of Idaho Extension educator presented the results of the feasibility study. The study contacted 320 of 5500 registered voters in Valley County. The outcome was that 69% of those surveyed would support this Library District. His findings are that there is enough support to move ahead with Districting. The Board theoretically supports proceeding but tabled the formal decision to support moving on with Districting. There is a need for someone, other than the Librarian or a Board Member to come forward to assume a leadership role. Gay and Anne will attend the Districting meeting on June ter, LH,' Express: Tabled - Friends of the Library/Fund Raising. Tabled VI. New Business VIII. Adjournment: Susie left at 5:35 pm. Ed left at 6:00 pm. Meeting adjoumed 6:15pm. Tuwe- 17 eeting: lakjekfr, 2004 e Gorsline, Chairman a//7 Of Date McCall Public Library Board of Trustees Agenda March 18, 2004 Public Library Conference Room I. Call to order: II. Attendance: III. Minutes: IV. Staff Report: V. Budget and stats: VI: Old Business: Districting Report- phone survey LiLI Express Fund Raising - Notecards - Photos with Mountain House Prioritize objectives: Policy Manual rewrite Completion of Database Building Expansion Districting Reminder to read Trustee Manual Evaluation - Report showing year-to-date expenditures in relation to budget - for next meeting VII New Business: New board member Meetings in April or May? VIII Adjournment: Next Meeting : ago McCall Public Library Board of Trustees Minutes March 18, 2004 Public Library Conference Room I. Call to Order 4:10 pm. II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Hersberger, Anne Kantola, and Susie Reddick III. Minutes: February 19 minutes were accepted and approved March 1 special meeting minutes were corrected and approved IV. Staff Report: Mary Jane has been gone assisting family members with medical tests. Becky is having extensive dental work done. Arliss is filling in for both thus working more than her 19 hours per week. Adam has resigned in order to take driver's training after school. Discussion was held regarding a replacement. He was being paid $5.25 per hour but that is below the City's minimum wage of $8.25. If we hire a replacement at $8.25 we will have to revise the job description and put off hiring, as that pay rate is not included the budget. It was suggested that we delay hiring and make it a summer intern position, (shelving of books and assisting with automation). V. Budget and stats: It was decided that Anne would hand out fewer copies of the stats. Ed will retain a copy, reviewing them and the Secretary will keep one copy to file with the signed -minutes for the same meeting. VI. Old Business: Districting: Anne will be interviewed by the Star and Advocate regarding the feasibility study to be done. There will be a training meeting for phone surveys on March 22 at 11 AM. LiLI Express: No report. Gay and Anne will mail in the application soon. Fund Raising — Note cards: Aren't doing too well, we need to do more publicity. Photos with Mountain House: Discussion was held about approaching the Friends of the Library to see if they would like to handle the sales of the photos thus receiving the wholesale/retail mark up. Any contract that is signed would need to be with Mountain House and the City, since the City technically owns the right to the photos. Susie will talk with Seth Jacobsen. A motion was made by Ed to recommend to the City to enter into an agreement with Mountain House to utilize photographs in the possession of the library for the purpose of making and selling prints (10% commission). Gay and Anne will contact the Friends of the Library to take on the sales of prints and post cards. Robyn seconded, Board unanimously approved. Non -Profit Board Report Newsletter- It was moved and seconded that we would not subscribe to the newsletter. Send the invoice back. Board approved. Page 2 — March 18, 2004 Meeting Prioritizing objectives: Policy Manual Rewrite: This will be completed by August or September 2004. Completion of Database: We are continuing to work on it. The volunteer pool has not been pushed, as there is a backlog waiting for Anne's final inspection. Anne has trained Gay to assist with one of the steps to help with this backlog. Building Expansion: This is on hold pending the outcome of the Districting feasibility study. Districting: The results of the feasibility study will answer this task. Trustee Manual: Trustees will need to have read their manual with questions ready by the June 17th meeting. Evaluation: The Board discussed and provided copies of the Librarian's job evaluation to Anne. The Board will now be provided copies showing the year-to- date expenditures in relation to the budget at each meeting. VI. New Business — Robyn Armstrong will re -apply for her Board position as the term is expired. VIII. Adjournment 6:15 PM Next Meeting: May 20, 2004 Christie Gorsline, Chairman of the McCall Public Library Board D to McCall Public Library Board of Trustees Minutes March 1, 2004 - special meeting Public Library Conference Room I. Call to Order 16:10 II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed Herschberger, Anne Kantola, Susie Reddick III Minutes: Feb 19,2004, minutes will be read at March 18 regular meeting. IV. Susie Reddick resigned her position as Chairman of the Board Robyn Armstrong resigned her position as Secretary Ed Hershberger, Vice Chairman, thanked Susie and Robyn for their work in those positions. The Board accepted and approved the resignations. Nominations were accepted for the vacant positions. Christie Gorsline, Chairman and Gay Foster, Secretary. It was moved and seconded that these positions be filled with the nominees, Board approved. V. By the June 17, 2004 meeting the Board decided that each member would individually review the Idaho Library Trustee Manual noting any questions or need for clarification. VI. The new secretary will type up the monthly meeting agenda with input from the Librarian and e-mail it on to the Board members. Librarian will post it in the necessary places. VII. Anne was allowed to go home and the Board filled out her evaluation. Gay will type and then send on to Robert Strope. VIII. Districting was discussed. The phone s rvey training will be held on March 11 at 4 pm. The McCall volunteers will ee•, jt :omplete 200 successful surveys. They are to be handed into Anne on ier.f. ip 1 th. If the University of Idaho receives them shortly thereafter, the compilation of information should be in our hands by late April or early May. IX. The discussion on fund raising was postponed until the next meeting on March 18, 2004 X. Adjournment: 19:25 Christie Gorsline, Chairman of the McCall Public Library Board Date AGENDA McCall Public Library Board of Trustees Meeting Feb. 19, 2004 4.00 p.m. Public Library Conference Room I: Call To Order. II. Attendance: III. Minutes: IV. Staff Report: V. Budget and stets: VI. Old Business: Districting report LiLI Express Fumace Fund raising Presentation from Mountain House VI. New Business: Evaluation - Mr. Strope will be here to discuss the annual evaluation of the Library Director. He has requested to be placed early in the meeting as he has another meeting to attend. This portion of the new business will be held first, if possible. Note Cards Elections VIII. Adjoumment: Next Meeting: March 18, 2004. MINUTES McCall Public Library Board of Trustees Meeting Feb. 19, 2004 Public Library Conference Room I: Call To Order: 16:06 II. Attendance: Robert Strope (first 20 minutes), Anne Kantola, Robyn Armstrong, Ed Hershberger, Gay Foster, Christie Garsline, Susie Reddick, Seth Jacobsen (presentation at 5). III. Minutes: Read and approved by all. Susie signed it. IV. Staff Report: Handouts V. Budget and stats: Handouts VI. Old Business: Districting report. Meetings are losing enthusiasm. Latest meeting was Tuesday and three board members attended. Decided to revisit the entire idea at meeting on March 1 when the Anne's evaluation is compiled. The telephone survey is supposed to happen in the next few weeks, but needs details finalized quickly. LiLI Express. Nothing has been done about McCall Library joining this yet, but will be done shortly. Cascade, Boise and New Meadows are not joining. The board had decided earlier to join on a six month trial basis. Furnace. Works wonderfully, no odor, only problem was city employee forgot to check propane level and it ran out, but was refilled promptly. Library is warm. Susie will finalize letter of thanks to A1. Fund raising Presentation from Seth Jacobsen, publishing manager of Mountain House Fine Art Company, (historicalwest.com) proposed printing select images from the library's archives to generate revenue for the library. Library would get 50% of wholesale price when sold at library and 10% of retail. Proposal was favorably received. Ed brought up the fact that the fund-raising arm of library is the "Friends" and wondered if we should get into this venture as a board. VI. New Business: Evaluation - Mr. Strope discussed the annual evaluation of the Library Director, Anne. He was placed first in the meeting as he had another meeting to attend. Strope explained the process in some depth, handed out the user's manual and lengthy evaluation forms. He would like to get back the completed form(s) by March 18. Call him with questions: office 634- 1003, cell 634-6594, and home 634-5040. Board decided to have another meeting (potluck) just to fill these forms out and review our own goals on Monday, March 1. Note Cards. Sold 6 sets of these during the Winter Camival. Silent auction failed. Gay will write thank you notes to Meg's mom and brother for donated books on the note cards. Elections. Nominations for secretary went to Gay with Susie as backup. Vice will remain with Ed and Christie was nominated as chairman. VIII. Adjoumment: 1745 Next Meeting: March 18, 2004. Susie,)Reddick, Chairman of the McCall Public Library Board I if `/IN—tA- 04-- Date AGENDA McCall Public Library Board of Trustees Meeting Jan. 15, 2004 4.00 p.m. Public Library Conference Room I: Call To Order: II. Attendance: • III. Minutes: IV. Staff Report: V. Budget and stats: VI. Old Business: Districting report. Database Furnace Fund raising VI. New Business: LiLI Express SaPA-fax VIII. Adjournment: Next Meeting: Feb. 19, 2004. MINUTES McCall Public Library Board of Trustees Meeting Jan. 15, 2004 4.00 p.m. Public Library Conference Room Call To Order: 16:10 II. Attendance: Robyn Armstrong, Gay Foster, Christie Gorsline, Ed. Herschberger, Anne Kantola, Susie Reddick, III. Minutes: Motion to approve December minutes made by Robyn, seconded by Gay IV. Staff Report: Mary Jane was out last week. Meg Lojek is doing great and should be receiving her raise. Arlis's brother is sick with terminal cancer. Becky got a new car. Anne's time allocation was discussed at length. She is finding her time is spent on districting issues and city issues and she doesn't have much time for automation. Both computers were freezing up. David Simmonds has been spending a lot of time helping. V. Budget and stats. Handouts. Donations and $1200 in nonresident fees brought in money this month. The state annual report is done, awaiting Susie's signature. There is a large discrepancy between books checked out as recorded by former librarian, Gloria (75,000) versus Anne's statistics (35,000). VI. Old Business: Districting report. Last Tuesday's meeting (1/6/04) was attended by 2 from Cascade,,2 from Donnelly and 3 from McCall (Pat Ames, Gay and Anne). Discussed public survey. Feasibility study started. Power point presentation needs revision. Anne is doing much work on this issue. Too much? Each board member is charged with bringing 2-3 new districting members to the meeting in Donnelly February 17 at the Bible Church, to help relieve Anne from doing so much. r i Database. 15,000 books partially in and 9,000 completely logged in system. Let's put a Library Volunteer spotlight in the Star News to recognize all the help given (Gay, Al. Pat). Furnace. The new furnace is in, it's nice and quiet, non -smelling, and now vented properly. Susie will draft a thank you letter to Al Heating and Electric for their free furnance and service calls to Star News, cc Dave Olson and A1. Fundraising. 1. Grant for children's bilingual storyhour, check with Carol Coyle. 2. Gay will take charge of the silent auction durine the Winter Camival. Clay Morgan books were autographed by author and Meg got several other books for the auction as well. 3. Gay will look into getting some postcards and prints for the auction also with help from Marney, Pat and Robyn. 4. Seth Jacobson of Mountain Framing wishes a contract with the library to do the framing of prints. 5. Christie will draft letter for celebrities from book list. VI. New Business: LiLI Express. Susie signed reciprocal agreement. The board received copies of it. Board news. Next meeting in February will be the annual meeting with new officers elected. Robyn's seat needs to be advertised. Expansion. Was discussed and decided to check on Roberta's leadership role with committee in solidifying fire station transfer to library. VIII. Adjournment: 17:35 Next. Meeting: Feb. 19, 2004. Susie Reddick, Chairman of the McCall Public Library Board 19 Felo 04— Date