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HomeMy Public PortalAbout2003 AGENDA McCall Public Library Board of Trustees Meeting Dec. 11, 2003 4.00 p.m. Public Library Conference Room I: Call To Order: II. Attendance: III. Minutes: IV. Staff Report: V. Budget and stats: VI. Old Business: Districting report. Policy Manual Database Furnace Fund raising VI. New Business: LiLI Express VIII. Adjournment: Next Meeting: Jan. 15, 2004. McCall Public Library Minutes Board of Trustees Meeting Dec. 11, 2003 4.00 p.m. Public Library Conference Room I: Call To Order: 16:10 II. Attendance: Christie Gorsline, Gay Foster, Robyn Armstrong. Ed Hershberger, Anne Karitola, Susie Reddick , III. Minutes: Move to approve October minutes made by Christie and seconded by Gay. September minutes need to be edited. September minutes are amended as such: The McCall Public Library has received $5000 in the form of an advocacy grant; we are asking for a $4000 planning grant and have future plans for a demonstration project grant. IV. Staff Report: a. Photographs / postcards: Pat Eames is a volunteer at the library and is an ex-archivist for a well known library institution, she • ' organized the library's old photographs, took them to the historical society to be scanned and preserved electronically on a CD and they will be stored in a climate controlled environment there. Suggested selling historical photographs on postcards at the library to raise money. Discussed the possibility of making large prints for sale. A subcommittee of interested board member (Robyn, Susie, Gay and Christie) will join Pat in this endeavor. b. Spanish storyhour has been well attended and is being held tomorrow at 4. c. Family Reading week went well (7 families in McCall participated). 36 students participated in the poetry contest and the winning poem should be in the Star News this week. d. The Children's Librarian, Meg Lojek, successfully completed her probationary time. A motion was made to promote her to a class 5 librarian to be retroactive to the exact 90 day (in November). V. Budget and stats: Handouts were distributed VI. Old Business: Districting report. UI will donate a feasibility study slated for February 1. " Will be in the newspaper first. Need 300-400 telephone calls. Need to find contacts for special interest groups to give districting education talk to. i' r• 'Y. Anne passed out minutes from meeting. Next meeting will be January 13 at 6:30 in the Donnelly Bible Church. Decided to handout info sheet at the school Christmas show Wednesday the 17. Policy Manual. Decided to table this project until June. Only about '/4 of the way through policy. Automating the inventory is library's first priority. Database. 999 books were entered in one week. 14,585 records are now in the system with 9,253 records fully cataloged in the Patron Access Catalog. Furnace. Sharing oil tank with Public Works, ran out of oil last Monday and had to shut the library for the day. Tank is filled now. Susie Reddick offered to donate her spare oil from her home tank if Public Works will transfer. The new heater is propane and should be online next week. Fund raising. Address book is making the rounds of board members and interested parties in another fundraising campaign. Computers. David Simmonds and the police involved with the schools cannot yet get the computers mentioned in the October minutes. Will take time. VI. New Business: LiLI Express is a reciprocal borrowing program initiated bythe Idaho State Library for all participating libraries. Anne handed around the policy and information sheet. Robyn motioned to join LiLI Express, Susie seconded to join for a 6 month trial to be revisited as to its success. Discussed a 2 book limit and librarian has discretion for authority to take books from McCall. VIII. Adjournment: 17:20 • Next Meeting: Jan. 15, 2004. �` Dom--GILL. Susie Reddick, Chairman of the McCall Public Library Board 15 o4. Date AGENDA McCall Public Library Board of Trustees Meeting Oct. 16, 2003 • 4.00 p.m. Public Library Conference Room Call To Order: II. Attendance: III. Minutes: IV. Staff Report: V. Budget and stats: VI. Old Business: Districting report. Policy Manual Database VI. New Business: Furnace Computers VIII. Adjournment: Next Meeting: Nov. 20, 2003. • • Minutes McCall Public Library Board of Trustees Meeting Oct. 16, 2003 4.00 p.m. Public Library Conference Room Call To Order: 16:17 II. , Attendance: Robyn Armstrong, Gay Foster, Susie Reddick, Christie Gorsline and Anne Kantola III. Minutes: There were some changes to the September minutes regarding the potential grants for districting. These were approved by all. IV. Staff Report: Anne did not attend the ILA conference. The new Children's librarian, Meg, is doing well. Spanish story hour this week. Becky will be gone next week. V. Budget and stats: Three pages of handouts. The 2004 is done and approved by all. VI. Old Business: • Districting report. There was a districting meeting in Cascade on 10/9 with a good turnout. The team went over status. Someone attended from Round Valley. Anne,Alyce and Erin visited Yellow Pine on 10/11 for an introductory districting meeting and discussed bookmobile. Good article in Long Valley Advocate. They talked about a .06% of assessed tax value tax limit. Warren and Burgdorf are untaxable so no available for library services. ,+ Policy Manual has more text than is needed. Anne will distribute the first draft electronically in November for us to review. That will be in lieu of board meeting in November. Database has 15,000 books automated. Literature weeding is going on now. Fundraising. Christie briefed Susie and the rest of us on the celebrity address book idea. We decided to pass the book around soon and mark names that we would be interested in contacting. Look for Idaho notables. We need to earmark the money earned for new books, building fund, or a slush fund. VI. New Business: Furnace: There was $5000 in budget for a new furnace but it was whittled down to$2000. Anne put out a bid on replacing the furnace earlier. Boise company, Al, has a new local representative who had previously answered Anne's bid (though she never saw it), who decided to donate a new Lenox propane furnace to the library as good public relations for McCall. There will be some reasonable costs to the library. The agenda bill and press release needs to get approved by the City Council on the Oct.23 meeting Computers: David Simmonds can get 4-6 older computers for the library to have more Internet access and automated database use. Storage space has also been donated for storage of nonworking, older computers by DeLorna Allen and her husband. • VIII. Adjournment: 17:13 Next Meeting: December 11, 2003.. I D-c-c} 03 Susie Reddick, Chairman Date Library Board of Trustees a _ 3; AGENDA McCall Public Library Board of Trustees Meeting Sept. 18, 2003 4.00 p.m. Public Library Conference Room Call To Order II. Attendance: III. Minutes: IV. Staff Report: Meg Lojek V. Budget and stats: VI. Old Business: Districting report. VII. New Business: ILA Conference VIII. Adjournment: Next Meeting: Oct. 16, 2003. Minutes I%g) McCall Public Library Board of Trustees Meeting .p� fr Sept. 18, 2003 (� Public Library Conference Room I: Call To Order: 16:03 II. Attendance: Robyn Armstrong, Gay Foster, Christine Gorsline, Ed Hershberger, Anne Kantola III. Minutes: some discussion on the resident definition approved by City Council. Robyn motioned to accept resolution as is and Ed seconded. IV. Staff Report: Meg Lojek, the new children's librarian, was introduced to the Board. She works 19 hours; half day Wednesdays, and full days Thursdays and Fridays. Becky is on vacation. V. Budget and stats: Deposits to the library has doubled since the fines were doubled. Computer fees are bringing in the most money. The 2004 budget was approved at $247,595, actually $200,000. VI. Old Business: Districting report. Next meeting may be October 14, Anne will check and let us know. Received a $5000 assessment/planning grant for publicity of districting. Another grant not yet received for$5000 for a demonstration year of a district with pays for 100% of first year's expenses of operation. Courier service: Joe Kantola has offered to shuttle books back and forth between Cascade and McCall, including Donnelly. Storyhour in Donnelly will happen once a month at the community center. Policy manual: Susie went through the manual to highlight/ outline portions for us to review at our leisure. Anne will send to us electronically. We shall add a policy heading to the agenda (under old business) to review. Send « small library » list to Christie and Gay. VII. New Business: ILA Conference: Idaho Library Association meeting in Post Falls October 2-3. Anne will attend if someone wants to accompany her. Gay offered contingent on coordinating with her aunt in Coeur d'Alene. Waiver: Anne circulated a waiver for poverty-level non-residents to waive fees. Robyn motioned to pass the waiver and Ed seconded —though all agreed to pass this worthwhile document. Anne should be commended for initiating this. Automation: 8,223 holdings are completely cataloged. 14,192 are incompletely cataloged (not bar coded yet). This represents half of the library's collection! There are currently 4 volunteers working on this. Gay Foster has done substantial work in this effort. The automation should be complete by summer 2004. Internet and Word training has been offered by a man, try it out after hours. Publicity: Christie will email the Star News about our new bi-lingual librarian and fee waiver. The KMCL radio station has offered free snippets — Anne suggested advertising the Lili database, book group meets Nov. 13 The board does not need to approve these items,,and gives Anne clearance to advertise the library's services as she sees fit. Christie offered an excellent idea of a non-event invitation to get donations and letters to celebrities for donations of items to sell at silent auction. Christie will email Anne the address book to Anne to procure for our next meeting. Potential big money maker for the library. VIII. Adjournment: 17:20. Ed will not be present at our October board meeting. Next Meeting: Oct. 16, 2003. z0 03 Susie Reddick, Chairman Date Library Board of Trustees Minutes McCall Public Library Board of Trustees Meeting Sept. 18, 2003 Public Library Conference Room Call To Order: 16:03 II. Attendance: Robyn Armstrong, Gay Foster, Christine Gorsline, Ed Hershberger, Anne Kantola III. Minutes: some discussion on the resident definition approved by City Council. Robyn motioned to accept resolution as is and Ed seconded. IV. Staff Report: Meg Lojek, the new children's librarian, was introduced to the Board. She works 19 hours; half day Wednesdays, and full days Thursdays and Fridays. Becky is on vacation. V. Budget and stats: Deposits to the library has doubled since the fines were doubled. Computer fees are bringing in the most money. The 2004 budget was approved at $247,595, actually $200,000. VI. Old Business: Districting report. Next meeting may be October 14, Anne will check and let us know. Received a $5000 assessment/planning grant for publicity of districting. Another grant not yet received for $5000 for a demonstration year of a district with pays for 100% of first year's expenses of operation. Courier service: Joe Kantola has offered to shuttle books back and forth between Cascade and McCall, including Donnelly. Storyhour in Donnelly will happen once a month at the community center. Policy manual: Susie went through the manual to highlight/ outline portions for us to review at our leisure. Anne will send to us electronically. We shall add a policy heading to the agenda (under old business) to review. Send « small library » list to Christie and Gay. VII. New Business: ILA Conference: Idaho Library Association meeting in Post Falls October 2-3. Anne will attend if someone wants to accompany her. Gay offered contingent on coordinating with her aunt in Coeur d'Alene. Waiver: Anne circulated a waiver for poverty-level non-residents to waive fees. Robyn motioned to pass the waiver and Ed seconded —though all agreed to pass this worthwhile document. Anne should be commended for initiating this. Automation: 8,223 holdings are completely cataloged. 14,192 are incompletely cataloged (not bar coded yet). This represents half of the library's collection! There are currently 4 volunteers working on this. Gay Foster has done substantial work in this effort. The automation should be complete by summer 2004. Internet and Word training has been offered by a man, try it out after hours. Publicity: Christie will email the Star News about our new bi-lingual librarian and fee waiver. The KMCL radio station has offered free snippets — Anne suggested advertising the Lili database, book group meets Nov. 13 The board does not need to approve these items, and gives Anne clearance to advertise the library's services as she sees fit. Christie offered an excellent idea of a non-event invitation to get donations and letters to celebrities for donations of items to sell at silent auction. Christie will email Anne the address book to Anne to procure for our next meeting. Potential big money maker for the library. VIII. Adjournment: 17:20. Ed will not be present at our October board meeting. Next Meeting: Oct. 16, 2003. Susie Reddick, Chairman Date Library Board of Trustees MCCALL KJ :LIG LII:RA8Y AGENDA LIBRARY BOARD OF TRUSTEES Monthly Meeting Library Conference Room 4:00 P. M. Aug. 21, 2003 This meeting has been cancelled due to lack of a quorum. Next Meeting: Sept. 18, 2003 MCCALL PW nLIC LI I " ARY AGENDA LIBRARY BOARD OF TRUSTEES Monthly Meeting Library Conference Room 10:30 A. M. July 17, 2003 1. Call to order: 2. Attendance: • 3. Minutes: 4. Staff Report: 5. Budget and stats: 6. Old Business: A. Budget. B. Resident definition. C. Districting report. 7. New Business: A. Fees. B. Coin copier.. C. Computer charges. Mr. Strope will be in attendance at 10:30, and I would like to request that we move agenda items 6 — B and 7 —A & C to the top of the agenda for his convenience. 8. Adjournment: • Next Meeting: August 21 , 2003 .:. MCCALL PUBLIC LIBRARY MINUTES LIBRARY BOARD OF TRUSTEES Library Conference Room July 17, 2003 •- 1. Call to order: 10:35 2. Attendance: Robert Strope, Anne Kantola, Robyn Armstrong, Susie Reddick, Ed Hershberger, Gay Foster, Christie Gorsline. 3. Minutes: Distributed electronically. Ed motioned to accept and was seconded by Gay and Robyn. 4. Staff Report: Sue Rost turned in her resignation papers, this is her last week. Decided to advertise for a Clerk I position, then after a 90 day trial, the position would become the Children's Librarian (in FY2004). Robert Strope suggested this, Ed motioned to accept and was approved by all. Gov. Kempthorne's wife will be here for story hour on Friday July 25th to read to the kids and there will be a reception for her at 2:00 at the library. 5. Budget and stats: Usual handouts were distributed. 6. Old Business: A. Budget. $200,000. Anne will have the final budget to be picked up at the library after this afternoon's City Council meeting. B. Resident definition. A resident is a person or family who lives inside the city limits. To verify residence, a person shall show a valid Idaho drivers license, State identification card, rental or lease agreement, voter registration card, phone, utility or power bill for service, or appropriate documentation at the address where the person resides. Ed motioned to approve this definition, which Susie seconded. Robert Strope should be credited for helping the Board arrive at this definition consistent with other departments in the city. See attachment for • resolution language. • C. Districting report. Anne and Roberta Pershing attended the July 7 meeting in which Donnelly residents were well represented. Minutes from that meeting were handed out. There will be no University of Idaho assessment this year. The Districting team will have a booth at the Valley County Fair this year. Anne plans to present the Districting idea to the Friends of the Library tomorrow (7-18), and to the Progressive Club in October. Anne requested that the Board talk up the Districting idea to form an exploratory group for the McCall area. Next Districting meeting is July 28 at 6:30 at the Donnelly Bible Church. 7. New Business: A. Fees. The Board approved the following rates: $ .20 per page for use of the photocopier, $25 for a non-resident library card, $ .20 per item per day for fines for overdue material, $2 per 15 minutes and $5 per hour for use of the library computers for those without library cards. Also see attached resolution language for more explanations. These fees were approved by the board for submission to the City Council in mid-August via a new resolution. B. Coin copier. See above. Raised rate from $ .10 to $ .20 per page. C. Computer charges. See above. $2 per 15 minutes and $5 per hour for use of the library computers for those without library cards. D. Policy manual. We need to start working on library policy since we are lacking up-to-date policies for everything. Sue and Anne will take charge of this duty by using the general small rural library policy format reviewed months ago. We have a resident policy now and a computer usage policy to incorporate into the manual. E. Fund-raising. Christie brought this issue up as a way to make more money for the library (to buy more books). Let's put this on next month's Board's agenda as new business to discuss. Great idea. 8. Adjournment: 12:16 Ed made a motion to adjourn, seconded by Susie and Gay. Next Meeting: August 21 , 2003 5`e' to `ae_c, 03 Susie Reddick, Chairman Date Library Board of Trustees } MCCAL]L PUBLIC LI IS 11, A11\ Y. AGENDA LIBRARY BOARD OF TRUSTEES Monthly Meeting Library Conference Room 4:00 P. M. June 19, 2003 1. Call to order: 2. Attendance: 3. Minutes: 4. Staff Report: 5. Budget and stats: 6. Old Business: A. Budget B. Vision statement 7. New Business: A. Presentation (TBA) B. 2es(dQ1 dcscWssi'm•J 8. Adjournment: Next Meeting: July 17, 2003 � - a j. MCCALL PUBLIC LIBRARY AGENDA LIBRARY BOARD OF TRUSTEES Monthly Meeting Library Conference Room 4:00 P. M. June 19, 2003 1. Call to order: 16:03 2. Attendance: Susie Reddick, Christie Gorsline, Anne Kantola, Gay Foster, Ed Hershberger, Robyn Armstrong, Marilyn Summers, Ed Hershgold, Cutler Umbach 3. Minutes: Read silently. Motion to approve by Ed, seconded by Robyn 4. Staff Report Arlis and Anne have been working double time as Becky returns with wrist injury. Becky was suspended without pay due to drug test problem. Sue Rost gave notice, she will work through July. Need replacement. 5. Budget and stats: Anne passed out some way cool handout with budget and circulation stats. 6. Old Business: A. Budget 2003: Asking for $266,000. Need to get on the grant writing bandwagon to make up more money for new books. Budget meetings = bad news. i r B. Vision statement: Give the districting workgroup the McCall Public Library's statement. C. Districting: Discussed the pros and cons of a north/south county boundary versus county-wide district, Cutler will write up the main points. Talked about the assessment process. Next visionary districting meeting Monday, July 7th 7. New Business: A. Presentation: Gift books to Cutler, Ed, and Marilyn for their invaluable input and help with the successful strategic plan. B. Discussion on Residence Order: Tabled decision to approve McCall Public Library's use of the Idaho code to use voter/primary residence (address listed in book). Need to deal with. 8. Adjournment: 18:00. Motion made to adjourn was accepted. Next Meeting: July 17, 2003 5u to D3 Susie Reddick, Chairman Date Library Board of Trustees AGENDA McCall Public Library Board of Trustees Meeting May 27, 2003 4.00 p.m. Public Library Conference Room Call To Order: II. Attendance: III. Minutes: IV. Staff Report: Sue Becky V. Budget and scats:. VI. Old Business: Districting report. VII. New Business: Preliminary discussion on the 03-04 budget requests to be presented to the city. VIII. Adjournment: Next Meeting: June 19, 2003. • • Minutes McCall Public Library Board of Trustees Meeting May 27, 2003 4.00 p.m. Public Library Conference Room I:. Call To Order: 4:14 II. Attendance: Anne Kantola, new member Gay Foster, Susie Reddick, Robyn Armstrong, Ed Hershberger III. Minutes: April minutes were signed by Susie and not reviewed at meeting. IV. Staff Report: A. Sue Rost has given us the summer's notice to replace her as the Children's Librarian. She will lead this summer's reading program. Her position needs to be filled. B. Becky broke her wrist and has been out of work for a while. She will start back full-time next week depending on how her wrist feels. V. Budget and stats: VI. Old Business: Districting report. Sixteen people attended a districting meeting two weeks ago from Cascade, Donnelly, and McCall (Anne, Robyn and Christie attended). The district boundary was discussed—why npt county-wide. "The bigger the better" was the State mottos pushed. Cascade Mayor was very much in favor and vocal about his support. Susie and Ed were more pessimistic about a county wide versus a school district boundary being voted in favor. Their will be another districting meeting June 9 at the Donnelly fire station to start the assessment phase. VII. New Business: Preliminary discussion on the 03-04 budget requests to be presented to the city. First budget meeting for 2004 will be tomorrow(5/28/03) at the McCall Golf Course. The board reviewed Anne's and the city's first budget draft. There Were concerns over the proposed salary budget and associated benefits not being high enough to cover raises for the employees. Anne had asked the city about those figures, but did not understand it fully. Needs to be clarified. Robyn made a motion to support this first draft contingent upon the salary question raised and Ed Hershberger seconded the motion. VIII. Adjournment: 5:40 Motion made to adjourn was accepted. Next Meeting: June 19, 2003. a-o‘-- Jj 03 Susie Reddick, Chairman of Library Date Board of Trustees MCCALL PUBLIC LI ARC' AGENDA LIBRARY BOARD OF TRUSTEES • Monthly Meeting Library Conference Room 4:00 P. M. • May 20, 2003 Postponed until May 27. 1) Call to order: 2) Attendance: 3) Minutes: 4) Staff Report: 5) Budget and stats: 6) Old Business: 7) New Business: a) The Library Board will begin the process of considering the new budget. 8) Adjournment: Next Meeting: MCCA ,]L PUSLIC LII 1',A Y AGENDA LIBRARY BOARD OF TRUSTEES Special Meeting Library Conference Room 4:00 P. M. May 8, 2003 1) Call to order: 2) Attendance: 3) Minutes: • 4) Staff Report: 5) Budget and stats: 6) Old Business: 7) New Business: a) The-Board-will-listemto:a=prsentationtfirom-tl e'State-L=ibrary=concerning pow-to-begin•the-districting process. 8) Adjournment: Next Meeting: May 26 (Tentative) AGENDA McCall Public Library Board of Trustees Meeting April 17, 2003 4.00 p.m. Public Library Conference Room The Library Board of Trustees Meeting has been cancelled due to lack of a quorum. A special meeting has been called for May 8. Next Meeting: May 8, 2003. AGENDA McCall Public Library Board of Trustees Meeting April 10, 2003 7:00 p.m. Legion Hall, City Hall Presentation of Strategic Plan to the City Council, at Council meeting. Next Meeting: April 17, 2003 • AGENDA McCall Public Library Board of Trustees Meeting March 13, 2003 4.00 p.m. Public Library Conference Room Meeting has been placed one week early because of the Spring Break, during which 3 members of the Board of Trustees will be absent. Call To Order: II. • Attendance: III. Minutes: IV. Staff Report: Status of Pat and Sue Mary Jane V. Budget and stets: Computer status Stats • VI. Old Business: New Trustees Review volunteers Libri Foundation Friends purchases VII. New Business: Web site 3 priorities VIII. Refine strategic plan. Council presentation. VIII. Adjournment: Next Meeting: April 18, 2003 • • • HimurES McCall Public Library Board of Trustees Meeting March 13, 2003 The meeting was held one week earlier due to the absenteeism of several members. I. Call to Order: 5:24 II. Attendance: Robyn Armstrong, Ed Hershberger, Anne Kantola III. Minutes: January minutes were read and approved. No formal meeting was held in February due to the weekly Strategic Planning meetings. IV. Staff Report: Sue and Pat are at a children's conference this week. Pat's last day will be April 5. Sue Rost has agreed to work 18 hours per week. Schedules need to be worked out for this transition of the Children's librarian position. Mary Jane has increased her hours to 32 hours per week,which is in line with her benefits plan. This increase should help cover the duties vacated by Pat. V. Budget and stats: The Winnebago Spectrum program went down this month,but Anne was able to recall most of the inventory during that time. These gitches happen in new systems, but the staff says all is well now and likes the program. VI. Old Business: a. New Trustees: Two candidates applied for the two board members position vacancies due to the resignations of Ed Hershgold and Connie Grant. The two potential candidates (Christie Gorsline and Gay Foster) submitted letters of interest,which were reviewed. They were recommended for board positions if no other applications were received by March 19. Anne will put the new board members recommendations on the March 28 City Council agenda for confirmation. b. Review volunteers: The volunteer effort for automating the library's inventory is moving along wonderfully. There are 4-6 volunteers in the library every day, and much is being accomplished. c. Libri Foundation: The children's books list was reviewed for duplication in the library so has not been ordered yet. d. Friend's purchase: The Friends of the McCall Public Library have purchased over$1000 of new children's books from the proceeds of the Festival of Trees. We need to thank the Friends and will sign a card that Anne will get next month. VII. New Business: a. Web site: The library's web site needs updating. Robyn suggested that this be added to Sue's duties, as she excels in this. b. 3 priorities: There will be a City luncheon on March 20 at Si' Bueno's for the heads of advisory committees and department heads to share information. Susie Reddick and Anne Kantola will attend for the library. . They will present the following 3 items as library priorities: 1. Automation of the library's inventory(short-term goal) 2. Policies 3. Districting/Expansion(long-term goal) VIII. Refine strategic Plan: Council presentation is on April 10. IX., Adjournment: 6:20 Next meeting: April 18, 2003 a-E5 of 13 o3 Susie Reddick, Chairman of Library Date Board of Trustees • AGENDA McCall Public Library Board of Trustees Meeting Feb. 20, 2003 4.00 p:m. Library • I: Call To Order: II. Attendance: III. Minutes: Information IV. Staff Report: Information V. Budget and stats: VI. Old Business: Work on presentation of Council. VII. New Business: Districting strategy w/ VIII. Adjournment: Next Meeting: March 20, 2003 AGENDA McCall Public Library Board Meeting DATE Jan. 23 2003 4.00 p.m. McCall Memorial Hospital Note: Board of Trustees Meeting postponed one week due to illness. Call To Order: II. Attendance: III. Minutes: • IV. Staff Report: V. Budget and stats: VI. Old Business: Book for Friends Book policy VII. New Business: Law books Article Strategic plan VIII. Adjournment: Next Meeting: Feb. 20, 2003 Minutes McCall Public Library Board Meeting DATE Jan. 23 2003 4.00 p.m. McCall Memorial Hospital I. Call To Order. II. Attendance: Anne Kantola, Robyn Armstrong, Susie Reddick, Ed Hershberger, Ed Hershgold. Non-board members present: Cutler Umbach, Marilyn Summers III. Minutes: Ed Hershberger approved, Robyn seconded. Decided to distribute minutes of past meeting electronically right before board meeting for review before meeting. IV. Staff Report: Everyone was or is sick, but things are getting back to normal. The Sue/Pat team as Children's librarian is not working due to the 19.5 hour constraint. Pat is leaving—last day is March 31. We should have a party for her. Will Sue step up her hours? V. Budget and stats: Great donations of adult nonfiction books plus$316 from expired library cards out of city limits. VI. Old Business: Book for Friends—the Board signed to give to Friends. VII. Book policy: Ed Hershberger thought the small library policy on material selection was more straightforward but needed slight adjustment for our use. The°Bill of Right° and Freedom to Read° policies are in the binders in an appendix XII and XIII. VIII. New Business: Law books were handed out. Anne needs to graph our automation progress. IX. Article: The McCall Library Strategic Planners had their photo in the State Trustee's Newsletter. Also,Anne and Susie will be interviewed by Ben Salmon of the Star News about the library's material selection policy. Need to make the article contingent upon our review. X. Strategic plan is proceeding. XI. Adjoumment: Next Meeting: Feb. 20, 2003 A ft • If