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2001AGENDA McCall Public Library Board Meeting Nov. 29, 2001 4.00p.m. I: Call To Order: II. Attendance: III. Minutes: IV. Staff Report: 1. Marge 2. Rearranging 3. Repair to building V. Old Business. 1. Report on automation 2. Expansion committee report 3. Mary Jane 4. National Library Week 5. LiLI 6. Meeting Room Policy 7. E-mail 8. Festival of Trees report VI. New Business: 1. Close for holidays 2. New shelves 3. Trustee manual 4. December meeting? 5. Computers for circulation 6. Grant VII. Adjournment: Next Meeting: MINUTES McCall Public Library Board Meeting Nov. 29, 2001 4.00p.m. I: Call To Order: 4:00 II. Attendance: Anne Kantola, Ed Hershgold, Ed Hers/hberger Regrets: Susie Reddik, Marilyn Summers) Ca�,nl.. 701,nsui— e e The meeting was cancelled due to the lack of arum. III. Minutes: IV. Staff Report: V. Old Business: VI. New Business: VII. Adjournment: Next Meeting: January 17, 2002 Agenda McCall Public Library Board Meeting Oct. 25, 2001 4.00p.m. I: Call To Order II. Attendance: III. Minutes: IV. Staff Report V. Old Business: A. Welcome to new board.member. B. Report from Expansion Committee C. Update on Automation Systems D. Report on Marj Hooper's meeting VI. New Business: A. Election of new Chairman B. Introduction to LiLI C. Meeting Room Policy D. Mailing procedure VII. Adjournment: Next Meeting: MINUTES McCall Public Library Board Meeting October 25, 2001 4.00p.m. I: Call To Order: 4:00 II. Attendance: Anne Kantola, Marilyn Summers, Ed Hershberger, Mary Clemmer. Regrets: Susie Reddick, Ed Hershgold, Connie Johnson. III. Minutes: Approved as read by Ed Hersberger. IV. Staff Report: a. Not all members getting the Idaho State Library Newsletter. b. Mary Jane should have been evaluated in June and given her merit raise. Board recommends that she be given her merit raise retroactive to last June. V. Old Business: a. New board member not in attendance. b. Expansion Committee report: Dick Mott may be able to tell us the condition of the library and the fire station; if not, maybe he can recommend someone. Board recommends the fire station and the existing library be surveyed to see where we can go with expansion. c. Automation: Anne will visit a consortium in Lewiston on Wednesday. Report next month. d. Very interesting meeting with Marge Hooper to clarify what decisions about automation must be made before we can decide on a specific way to go. Handout. VI. New Business: a. Election of new chairman postponed until all members are present. b. For National Children's Book week, there will be programs every day for pre- schoolers or students. There will also be a kick-off for the introduction of the new databases for magazine articles contained in the LiLI website, and we will have an open house on the night of Wed., Nov. 14. c. Meeting room policy discussion was tabled until there are more members present. d. Anne requested we e-mail the agendas and minutes to the board members. VII. Adjournment: 5:30 P. M. Next Meeting: November 29, 2001 Agenda McCall Public Library Board Meeting Sept. 20, 2001 4.00p.m. I: Call To Order: 4:10 II. Attendance: Anne Kantola, Mary Clemmer, Marilyn Summers, Susie Reddick, Ed Hershgold, Ed Hershberger. III. Minutes: Approved as read. IV. Staff Report: • Sue Ann now back for 18 hours a week. • Staffing levels now generally satisfactory, when all staff is working. • Busy with several remodeling projects. • • Anne and staff are doing inventory and weeding books; rules change for each section. • Were asked to be aware of and evaluate nonfiction books in the new YA section for possible movement to the Adult collection. VI. Old Business: A. Computer Classes. Classes have been discontinued but Gates money remains. Dave Simmmons will probably begin teaching more classes this winter. B. Expansion committee. • Summary of activities from last year. • Carol Coyle looking into grants • Dick Mott will conduct a feasibility study for us free of charge. C. New Board member • Roz Campbell — out of City of McCall • Christie Gorsline— Journalist • Jim Pace — Computer expert • ConnieJohnosn— Teacher Connie was chosen to be our new board member. D. Automation systems • Companies are providing cost estimates and demonstrations. • May just go with Winnebago (also used in New Meadows) and will talk to district librarian for input. VII. New Business: A. Marge Hooper/State Library. • Marj Hooper will be here Sept 25th to introduce Anne to what the State does for us,and to discuss the potion of a district library. Anne will report back. B. Meeting room policies. • Problems with policy will be discussed at the next meeting. C. Library Board recommends and approved that the library be rekeyed due to the unknown number of keys amongst community members. D. Mary suggested talking to City Hall about stationary for the library. VIII. Adjournment: 5:30 PM Next Meeting: NEXT MEETING WILL BE Oct. 25th. Agenda McCall Public Library Board Meeting Sept. 20, 2001 4.00p.m. I: Call To Order: II. Attendance: III. Minutes: V. Staff Report: VI. Old Business: A. Computer Classes. B. Expansion committee. C. New Board member D. Automation systems VII. New Business: A. Marge Hooper/State Library. B. Meeting room policies. VIII. Adjournment: Agenda McCall Public Library Board Meeting Sept. 20, 2001 4.00p.m. I: Call To Order: 4:10 II. Attendance: Anne Kantola, Mary Ciemmer, Marilyn Summers, Susie Reddick, Ed Hershgold, Ed Hershberger. III. Minutes: Approved as read. IV. Staff Report: • Sue Ann now back for 18 hours a week. • Staffing levels now generally satisfactory, when all staff is working. • Busy with several remodeling projects. • Anne and staff are doing inventory and weeding books; rules change for each section. • Were asked to be aware of and evaluate nonfiction books in the new YA section for possible movement to the Adult collection. VI. Old Business: A. Computer Classes. Classes have been discontinued but Gates money remains. Dave Simmmons will probably begin teaching more classes this winter. B. Expansion committee. • Summary of activities from last year. • Carol Coyle looking into grants • Dick Mott will conduct a feasibility study for us free of charge. C. New Board member • Roz Campbell — out of City of McCall • Christie Gorsiine — Journalist • Jim Pace — Computer expert • Connie Johnosn — Teacher Connie was chosen to be our new board member. D. Automation systems • Companies are providing cost estimates and demonstrations. • May just go with Winnebago (also used in New Meadows) and will talk to district librarian for input. VII. New Business: A. Marge Hooper/State Library. • Marl Hooper will be here Sept 25t to introduce Anne to what the State does for us,and to discuss the potion of a district library. Anne will report back. B. Meeting room policies. • Problems with policy will be discussed at the next meeting. C. Library Board recommends and approved that the library be rekeyed due to the unknown number of keys amongst community members. D. Mary suggested talking to City Hall about stationary for the library. vlll. Adjournment: 5:30 PM Next Meeting: NEXT MEETING WILL BE Oct. 25th. Agenda MCCALL PUBLIC LIBRARY Board Meeting July 26, 2001 4:00 PM Library Conference Room I. Call to order: II. Attendence: III.Minutes• 3V. Bi11s". V. Staff report: VI. Old business: 1. Expansion 2. Automation VII. New Business 1. Library Board Appointment VIII. Adjournment: Minutes McCall Public Library Board Meeting July 26, 2001 4.00p.m. I: Call To Order: 4:05 PM II. Attendance: Ed Hershgold, Ed Hershberger Marilyn Summers, Susie Reddick and Anne Kantola III. Minutes: Minutes April 15th were read. There was no official May meeting, only members meeting to discuss the hiring of the new librarian. IV. Staff Report: Are understaffed with Pam leaving, will post for replacement. Library very busy this summer. V. Old business: A. Computer Classes. Need to discuss this further, as they seem to have fallen by the wayside B. Ants are still a problem. Anne will follow through with City Hall. C. Bills. It was decided to take the "Bills" off the agenda, since the board does not need to see every bill presented. D. Temporary cards. This is confusing, and Anne will sort through it and report next meeting. Needs to be put in the policy manual, and a more accurate account of summer use done. E. Will start weekly staff meetings this week. F. Staff: Only budgeted for three staff for next year. Need to add additional hours, Anne will work with Robert, who is working on contingency funds. G. Expansion: The $25,000 allocated was taken out of the City budget, so we need to pursue other avenues, possibly grants. a. Ed moved that we reconvene the expansion committee, establish regular meeting times, and set up a timeline. b. Anne would like Carol Coyle on the committee and suggested that the Friends of the Library president be a member as well. c. Architect Jevon Truex should be invited to attend meetings periodically d. Marilyn also suggested a community member named Tracy Bender to help with grant writing. Anne will start working with Carol. e. Community foundation grants were discussed. H. Automation. a. Most likely we will do the retro ourselves with paid or volunteer workers using LazerCat. b. Need a dedicated computer. c. Anne will be working on steps 1-4 now. d. Anne wants to wait a few months to decide on software, hoping to talk to the school libraries and other rural libraries, and see if there is any interest in using the same system for several libraries so there will be compatibility. VI. New Business: I. New board member. a. Anne will determine whose term is up on the board, and will post the advertisement for the position. The board will discuss the appointment at our next meeting. VIII. Adjournment: 6:00 p.m. Next meeting, Sept 20, 4:00, McCall Public Library Agenda McCall Public Library Board Meeting April 19, 2001 4.00p.m. I: Call To Order: II. Attendance: III. Minutes: IV. Bills: V. Staff Report: VI. Old Business: A. Computer Classes. B. Women in History Month. C. Expansion. D. Automation. E. National Library Week. F. Nick Hershnow/Reading G. Dawn Moudy/Garden Club. H. Districting. VII. New Business: A. Mary laneNacation. B. Ants. C. Gloria/Retire VW. Adjournment: Minutes McCall Public Library Board Meeting April 19, 15, 2001 4.00p.m. I: Call To Order: II. Attendance: Mary Clemmer, Marilyn Summers and Gloria Cantrell. III. Minutes: Minutes March 15th were read. IV. Bills: V. Staff Report: Circulation up weekdays and Saturday. VI. Old Business: A. Computer Classes. New E-bay classes were very successful and scheduling of another series of classes is planned. B. Women in History Month. Went well. C. Expansion. Expansion committee met and is scheduled to be on City Council Agenda the 26th of April. D. Automation. Still looking at all possibilities. E. National Library Week. During NLW we celebrated our 23td Anniversary. F. Nick Hershnow/Reading. Was very successful with 25 guests. G. Dawn Moudy/Graden Club. Very successful. VII. New Business: A. Mary JaneNacation. April 30-May 11. B. Ants. Board directed Gloria to have Jim spray around library. C. Gloria/Retire Gloria gave notice that she will be retiring as of May 11t. She will be on vacation from the le —31 gof May and offered her assistance when she returns. vIII. Adjournment: 5:35 p.m. G�� Agenda McCall Public Library Board Meeting March 15, 2001 4.00p.m. I: Call To Order: II. Attendance: III. Minutes: IV. Bills: V. Staff Report: VI. Old Business: A. Computer Classes. B. Travelogue. C. Book Club. D. Automation/New Meadows. 3/9 E. Collaboration/Donnelly.2/27 F. Expansion Meeting 3/27 3 :00 p.m. VII. New Business: A. Marge Hooper/State Library. B. E-bay classes. 3/27 C. Women in History Month. D. National Library Week/Anniversary Day/April Schedules. E. Gloria Leave. F. National Library Week/Anniversary Day/April Schedules. VIII. Adjournment: Minutes McCall Public Library Board Meeting March 15, 2001 4.00p.m. I: Call To Order: II. Attendance: Mary Clemmer, Ed Hershburger, Susie Reddtck and Gloria Cantrell. III. Minutes: Minutes from January 18th read and approved. IV. Bills: Approved. V. Staff Report: Circulation up weekdays and Saturday. VI. Old Business: A. Computer Classes. Going well. 12 people signed up. B. Travelogue. This season has gone well. Tonight will be our last one until November. C. Book Club. Library book club going well. 8 members present last meeting. D. Automation. Met in New Meadows and have established a mission statement and set goals. We will meet in McCall April 13. E. Collaboration/Donnelly 2/27 Library supporting the 21sh Century Learning Center F. Expansion Meeting 3/27 Committee will meet to write letter to City Council. VII. New Business: A. E-bay classes. Classes will begin March 27ih. B. Women in History Month. A special display is set up for this month. C. National Library Week/Anniversary Day/April Schedules We will have a scavenger hunt with Cascade Library, April 1-9`h. Dawn Moudy representing the Garden Club will be the Program on April 9'h 12-1:30 and & 7 p.m. Nick Hershenow will do a reading from his new book on April 13'h at 7 p.m. D. Gloria Leave. Gloria will be gone from March 19'h-26. Her husband is having surgery. VIII. Adjournment: 5:45 p.m. Minutes McCall Public Library Board Meeting January 18th• 2001 4.00p.m. I: Call To Order: II. Attendance: Mary Clemmer, Ed Hershgold, Ed Hershburger and Gloria Cantrell III. Minutes: Minutes from November 16th read and approved. IV. Bills: V. Staff Report: Gloria presented request from Bob Hooban and Ann Demetriades. Board asks for outline but approval was granted. VI. Old Business: A. Meeting Room Policy. Gloria informed Board of need of approval from city council before setting any fee's to library use. B. Holiday Program. Very successful. 26 children attended. C. Computer Classes. Will start January 30th. D. Vacancy. City council approved appointment of Ed Hershburger to Library Board. E. Festival of Trees. Very successful. Funds raised for Library Expansion. F. Evaluation. Gloria met with Robert for annual evaluation. G. Travelogue Program. Great response. VII. New Business: A. Christmas Program. Thank you note sent to Senior's, Jim Cockey and Friends for there help. B. McCall Memorial Building Fund. Mary will meet Gloria at Bank and this account will be closed and funds given to city to become new line items. C. Legislative Visit. Gloria attended Legislative breakfast for the support of the LILI ' program. Also met with Governor Dirk Kempthom for a presentation. ' C. Caldwell/Renaming of SIRLS. Name changed to SWIRL. South West Idaho Rural Libraries. A great weeding workshop was held. D. Student Travelogue. Jessie Murphy presented a slide and video program on Friday January 5th. Went great and had a wonderful turnout. E. Roof Repair. Roof leak was fixed. New leak in back has been fixed also. Heat tape tested and repaired. Hopefully no more leaks this winter. F. Book Sale. Starts at library January 26th. VIII. Adjournment: 5:30 p.m.