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2016Minutes McCall Public Library Board of Trustees Meeting 'rues. December 20, 2016 - Conference Room, 1:00 PM Call to order: 1:10 pm Attendance: Meg Lojek, Lola Elliot, Jacki Rubin, Sean Gould, Ed Hershberger, and Lynn Lewinski. Amendments to Agenda: None Approval of Minutes: Approved as presented, 11/16/16 and 11/28/16 Director's Report: Warrant Register: Approved, JR, 11/28/16; Approved, EH, 12/12/16. Budget and Stats: A timeline for potential grants has been prepared by Carol Coyle and Meg. The $1000 challenge is being met with great response by staff, committee and Board members. It is a great beginning! Staff: FY16 Evaluations: Meg is working on her staff, and January's agenda will include Meg's evaluation. Old Business: The CIP Plan was approved as edited, after much discussion over aspects of fundraising, timelines, and concepts. The Board asked Meg to draw up a L.O.T. request to help fund schematic and facility plans. This will accompany the 3 CIP forms (fundraising, planning, and construction) being prepared for the City by Sean and Meg. New Business: Review of Library Expansion Committee Minutes: Karen and Meg created a timeline; Nate gave good input for the committee about the timeline, and everyone is motivated to move forward. RFQ for Fundraising Coordinator to be made public was motioned by Lynn, with god by Ed, and all voted aye. grants for digitizing historical records: The Idaho Heritage Trust grant was not funded. They suggested Idaho Humanities Council, and Carol will apply. Meg will proceed to hire a temp worker using LOT funds already available. Final Report, Humphries Poli: Jacki and Lola editing document, with suggestions from Andy Laidlaw on floor plans, etc. A final report will be sent to us with those changes made. P. 37 may be redeveloped if Andy sees it necessary. Policy Review — Patron Rights; Telephones; Photographing and videotaping; Petitions and solicitations; Surplus furniture and equipment. With minor edits from the Board, Lynn motions to approve these policies, with Ed 2"d and all voting aye. Friends Liaison report: The Board upholds the regular Policy for non-resident library cards even for Friends volunteers, with no special accommodations needed. Motion made by Ed with Jacki 2"d, and all voting aye. City Council Liaison report: N/A Future Goals: The excitement of seeing our hopes turn into plans, and the plans begin to take focus is something we are all grateful for, and will continue to support. Next Meetings: • January 17, 2:00 Idaho Room; February 21, 1:00 Conference Room; March 21, 2:00 Idaho Room Minutes prepared by Lynn Lewinski/Submitted by Jacki Rubin, Chair Minutes McCall Public Library Board of Trustees Meeting Monday, November 28, 2016 Conference Room, 1:00 PM Call to order: 1pm Attendance: Lola Elliot, Sean Gould, Lynn Lewinski, and Meg Lojek Amendments to Agenda: none Old Business: CIP draft plan - work session: Great thoughts shared while brainstorming how to proceed with the Library Capital Improvement Plans. It was decided to stay as straightforward as possible and show the need for monies for professional services for architecture, engineering, and planning, as this is the next step of moving forward, as well as support with funding process for the new building. Sean will deliver a draft plan to Meg for her review, and it will be finalized during our next regularly scheduled Board Meetings. Adjournment: 2:30 pm _ Jext Meetings: • December 20, 1:00 Conference Room • January 17, 2:00 Idaho Room • February 21, 1:00 Conference Room Minutes prepared by Lynn Lewinski/Submitted byJacki Rubin, Chair Minutes McCall Public Library Board of Trustees Meeting Tues. November 15, 2016 Idaho Room, 2:00 PM Call to order: 2 pm Attendance: Lynn Lewinski, Sean Gould, Ed Hershberger, Bob Giles, Meg Lojek, Jacki Rubin, and guests, Denis McGee and Verla Brown. Amendments to Agenda: none Approval of Minutes: Approved as presented. Director's Report: Warrant Register: Approved by Jacki 11/10/16 Budget and Stats: Ed moved, with Sean 2nd, to move $223.04 in donations made for the facility be deposited into the LGIP account. This will be done quarterly, unless need arises to change this. Staff: All well, staying busy. Casey is working with Meg to create a Library newsletter. Meg is drafting her State report, as well as getting her Council report in order. There is a lot of excitement with after school programs here, which is creating a higher attendance weekly. Families really appreciate the benefits that the library brings to the community. Old Business: N/A New Business: Policy Review — Children's Services, Reference Services and ILL Policy: Sean moved, with Jacki 2nd, that the Children's Services Policy be accepted as presented. Lynn moved, with Ed 2nd, that the Reference Services Policy be accepted as presented. Sean moved, with Lynn 2nd, that the ILL Policy be accepted with editing changes agreed apon. There were great comments made by staff, and review of policies is moving along well. Review of Library Expansion Committee Minutes 11/2/16 and fundraising discussion: We all had a lot to discuss about what has happened with the consultants, planning, the Council and committee. Working on developing a clear, strategic plan to meet our fundraising goals. CIP Updated Plan: A work session for this will be scheduled for Monday, November 28`h, 1:00 PM. Friends Liaison report: N/A City Council Liaison report: Bob gave some helpful ideas of ways to move forward with CIP plans. Future Goals: To expand our knowledge, resources and understanding so that we are more capable to create a timeline and fund the facility project. Next Meetings: • December 20, 1:00 Conference Room • January 17, 2:00 Idaho Room ' • February 21, 1:00 Conference Room Minutes prepared bbyyLynn Lewinss i/Sbmitted by Jacki Rubin— , Chair 12r—r Minutes McCall Public Library Board of Trustees Meeting Tues. October 18,.2016 Conference Room, 1:00 PM Call to order: 1pm Attendance: Lynn Lewinski, Lola Elliot, Jacki Rubin, Ed Hershberger, Sean Gould, Meg Lojek, Linda Stokes. Amendments to Agenda: None. Approval of Minutes: Approved as presented. Director's Report: Warrant Register: Approved. Budget and Stats: The current budget year is closing up well, and the new fiscal figures are in place. People are taking advantage of the new digital library card and 3 month card, which has increased usage and revenue. Staff: Everyone is doing well. Old Business Excess fund balance calculation and CIP process update: A lot of great information was presented by Linda to explain these budgetary concepts. Discussion, and many questions answered as to how taxes, budgets and monies are allocated. E-commerce update: The process is moving forward for all City departments to be able to have this asset. This would give great options for the library and public. Schedule for Library design consultants: All of us are looking forward to the information that will be presented by the consultants, and hope to have a super workshop later this week. New Business: Policy Review Sections— "Circulation' and "Overdue Materials": The staff did some preview for us, so that this draft had some prior editing. Lynn motions to approve the draft with a few minor changes and corrections; Ed 2nds. All in favor. Summer Reading Program Report: This item was tabled until the next meeting. Expansion Committee, Capacity Study: The conversations on this led us to realize that more information is needed before a decision can be reached. Friends Liaison report: As always, thanks to the Friends for their support. City Council Liaison report: N/A Future Goals: Once the consultants have presented, we will need to review their plans and create the next steps to proceed with our facility planning. Next Meetings: • November 15, 2:00 Idaho Room • December 20, 1:00 Conference Room • January 17, 1:00 Conference Room Minutes prepared by Lynn winski/Submitted by Jacki Rubin, Chair • ////6/)yo!r Minutes McCa11 Public Library Board of Trustees Meeting Tues. September 20, 2016 Idaho Room, 2:00 PM Call to order: 2:00 Attendance: Meg Lojek, Jacki Rubin, Ed Hershberger, Bob Giles, Sean Gould, Lola Elliot, Paul Traughber, Linda Burns Amendments to Agenda: None Approval of Minutes: 8/16/16 approved as presented. Director's Report: Warrant Register: approved as presented for payments. Budget and Stats: Approved by Ed 9/16/16. A deposit of $1,115.42 was made to LGIP. Staff: will be honored at an Appreciation event Thursday at Jug Mountain. Diane was complimented for exemplary service; Kristin was introduced to the Board as a new front desk hire. Congratulations to both! We pass on our condolences to Becky with the recent passing of her father. Old Business Review of Library design consultants' August visit Discussion concerning the size, lets not lose the small town feel in the design process. Lighting, slant of the shelves, front entrance were general topics. Schedule for Library design consultants Thursday October 20 Meeting at 3:15 Expansion/Board Members Meeting room TBA Friday October 21 Meeting at 9:00 Open Meeting/work session with City Council room TBA Overnight accommodations: Arrangements -Lynn Lewinski New Business: Election of officers: Lola nominated Lynn for Secretary; 2nd by Sean; unanimous. Sean nominated Ed for Vice Chair, seconded by Lola; unanimous. Ed nominated Jacki for Chair, seconded by Lola. Unanimous. Application was submitted by Jacki Rubin for her renewed position on the Library Board. It was accepted and will be given to the City Council. Policy Review — Library Services Pages 1-3; Patron Rights and Responsibilities Pages 1-4 Sean moved to accept the Policy Review revisions for Library Services and Patron Rights and Responsibilities; Ed 2nd the motion. Motion was passed. Friends Liaison report: Paul Traughber and Linda Burns presented information explaining the FOL Idaho Community Foundation fund. It was established in the late 90's to be a continued monetary support for the Library if in the event that the FOL were to be dissolved. It was suggested that the yearly interest from the fund remain fluid so as to be used for the Expansion Project. FOL have donated well over $100,000 to the library over the last 20 years. Thank you FOL! Discussion also followed concerning the Pump House: city or Historical society. City Council Liaison report: A reminder was given by Bob after attending the McCall in Motion, MRA fund-raisers, that the community has many projects being pursued and we are only one of them. Future Goals: Meet with the Design firm and continue the positive interaction for a new Library in McCall. Next Meetings: October 18, 1:00 Conference Room November 15, 2:00 Idaho Room December 20, 1:00 Conference Room Minutes prepared by Lola Elliot/Submitted by Jacki Rubin, Chair September 20, 2016 Dear McCall Public Library Board of Directors: It has been my pleasure to have served on the Librar.oard for the past 6 years. I would like to continue as a Board Member for another term of,Sy"ears. As the current Chair of the Library Board, I am looking forward to an exciting new term with the hopes of fulfilling our long term goal of a building expansion project. Sincerely, Minutes McCall Public Library Board of Trustees Meeting Tues. August 16, 2016 Conference Room, 1:00 PM Call to order: 1:05 Attendance: Bob Giles, Meg Lojek, Jacki Rubin, Ed Hershberger, Lola Elliot, Gabe Stayton Amendments to Agenda: Moved to recognize Gabe and the Capital Impr. Project before the Directors Report Approval of Minutes: 7/19/16 Ed H. moved minutes be approved as read, Lola E seconded the motion. Director's Report: (Meg) Warrant Register: Approved by Ed Hershberger 8/8/16. Budget and Stats: 1st Humphries-Poli payment was approved; LOT money for desk still on hold; OCLC catalog servicing was paid; Ed approved July's statements; looking forward to new library computers to be installed this fiscal year; Meg is spending the last of this year's Friends donations to book orders. Discussed possible reasons for decline in summer reading program participation. Board felt none were significant! Keep up the good work Meg and Staff! Staff: Meg expressed concern with the increase in staff leave for personal and health reasons. Our suggestion was to follow the leave policy and use professional judgement on such matters. Doing a good job! Old Business Capital Improvements Projects (CIP) Plan (Gabe): This was a very interesting presentation. We were informed that the Expansion project had been moved to the unfunded category, and the reasons as to why were explained, one of which being unsecured funding. Gabe will also investigate the use of unspent funds over the years and get back to us. Automatic/power ADA doors (Jacki): After discussion, Ed moved and Lola seconded the motion that the automatic door installation be delayed possibly until after the Expansion Project has been completed. Ed, Lola voted yes. Jacki voted no. Pre -ordered Processing efficiency (Meg): Decided this being a small budget item (book covers and bar codes) will be decided by the Library Director. Schedule for Library design consultants (Jacki): Meeting will be conducted from 9 - 12 am Tuesday August 30th at the Congregational Church. The afternoon will be free for school visitations. Hotel McCall has graciously offered a 2 for one stay. Thank you! New circulation desk (Meg): The ordering of the circulation desk has been delayed as Meg has been given new advice from Dick Waters and a Boise consultant on various models. New Business: Review of Library Expansion Committee Minutes 7/20 (Jacki): No discussion followed. Quarterly LGIP deposit (Meg): Ed H. moved the LGIP deposit be moved before fiscal year; thus giving Meg the authorization for such action. Meg will report on the results in September. Short Takes for Trustees series: Friends of the Library Video (Jacki) http://www.ata.org/AUTH/Shibboleth.sso/Login?target=http://www.ate.ore/united/trustees/short takes/idaho id -short -takes ; bluebird1890 Unable to view as technical difficulties persisted. Trustees were given a handout and asked to view the pieces on Policy making and Friends groups before the September meeting. Friends Liaison report: (Lola) - how to approach funding: Reviewed the FOL financial sheet; discussed delaying wish list so as to deposit that money into the Expansion fund. City Council Liaison report: (Bob)- voiced clarification for understanding of the unfunded status of the Expansion project and shared insights concerning the spending of taxpayer funds during this planning phase of our continued goal for a new library. Future Goals: Continued work toward our goals as outlined on the timeline for expansion. Next Meetings: • September 20, 2:00 Idaho Room • October 18, 1:00 Conference Room • November 15, 2:00 Idaho Room Minutes prepared by Lola Elliot; respectfully submitted by .Sv(, Jacki Rubin, Chair Minutes McCall Public Library Board of Trustees Meeting Tuesday, July 19, 2016 Idaho Room, 2:00 PM Call to order: 2:09 PM Attendance: Lynn Lewinski, Ed Hershberger, Lola Elliot, Meg Lojek, Bob Giles and Jacki Rubin Amendments to Agenda: None Approval of Minutes: Minutes approved as presented. Director's Report: Warrant Register: Approved by Ed 7/19/16 Budget and Stats: The budget should be approved as presented for next year by Council in August. Discussion was held on cost of personnel, cost of living, and insurance for the future. Inventory loss appears to be well under. 1%. Quite good over 37,000 items! The process that we have put in place seems to be working well. Staff: All well, very busy with the summer programs, the holiday, Payette Children's Forest, Kaleidoscope and overall activities. TherEare more volunteers, and the Food Bank donations are up. August 12 the Valley Mountain Library Consortium will meet here. This is a gathering of Library Directors from a large geographic area, that shares plans, programs, concepts and ideas. Meg is looking forward to having this event. Old Business: ADA Doors: Discussion held on feasibility and will be continued at our next meeting. New Business: The Library Expansion Committee minutes will be emailed for review. We are all very happy with the consultant meetings and events. There was great feedback from the community! Positive response from the consultants with their initial gatherings. E-Commerce has been successful with Pay -pal and our hope is to move forward with credit card payments. The new circulation desk has been put on hold. Outsource processing costs will be researched and analyzed by Meg, as this may give valuable time to staff to work on different aspects. The consultants will return August 29-31 to summarize, present preliminary building plans, site alternatives, prioritize, conduct missing group input meetings, and begin to strategize next steps during a work session with the Board and Committee Tuesday, August 30. It should be incredible! Friends Liaison report: The Friends have many ideas and questions coming from the consultants visit. Lots of discussions about the future. City Council Liaison report: All are busy with the up -coming budget. Bob shared helpful comments about this. Future Goals: Give support to our committee, the consultants, patrons and community with the plan reviews. Next Meetings: • August 16, 2016, 1:00 PM @ Conference Room • September 20, 2016, 2:00 PM @ Idaho Room • October 18, 2016, 1:00 PM @ Conference Room Adjournment: 3:20PM G� Minutes McCall Public Library Board of Trustees Meeting Tues. June 21, 2016 Conference Room, 1:00 PM Call to order: 1:04 pm Attendance: Lola Elliot, Sean Gould, Ed Hershberger, Jacki Rubin, Meg Lojek, Bob Giles. Amendments to Agenda: Review of definitions of policy for non-resident library cards Approval of Minutes: Approved as presented minutes from 5/17/16 and 6/7/16 Director's Report Warrant Register: Approved by Ed 4/26; 5/7 and 6/21. Budget and Stats: 2016 Inventory Report to be continued. FY16 Budget preview moving through the process with attention payed to L.O.T fund deposits to Library account split between fiscal years 2016 and 2017 and money carried forward for the circulation desk. Linda Stokes will be invited to a future meeting to further explain the expectations of capital improvements to be spent. Staff: Sarah Wright was rehired for high school summer staff position. Old Business: None New Business: Review of Library Expansion Committee Minutes (Jacki): The Committee asked for a revisit to discuss the location for the library expansion by the Board. The discussion concurred once again for expansion to remain on the site of the existing library. ADA Doors (Meg): John Powell recommended replacement of the current doors with electronic access doors with a quoted cost of $5000. The Board agreed; but the decision to replace the doors will be postponed until after the July visit with the architects. Board Giving Plan (Lola): A short presentation was given to explain why it is important to have 100% of Board members donating to our new building, and ways to give a planned amount of money to the library through testamentary gifts, lifetime gifts, charitable trust, and beneficiary designations. Schedule for Public library design meetings (Meg): Meg presented narrative samples for Focus Group meetings and Community meetings used by the Architects in Sun Valley. Very interesting! Distributed and discussed dates and times of meetings with architects. Invites for Public Meetings (Lola): Lola explained the spreadsheet compiled for contacting organizations during the July visitation with additions and corrections made during the short discussion. Fundraising (Lynn): No discussion. Library Card Policy (Meg): Temporary (3 month) cards will be issued to a resident with work force housing. Must have a Post Office box and a street address. All others have an affordable option for $15 for 3 months. Tents and RV Parks are considered temporary, not residents. All decisions may be reviewed by Meg on an individual basis. Friends Liaison (Lola): No new information. Board members may write a "Thank You" to the Friends to present at their upcoming annual tea party in July. City Council Liaison Report (Bob): Discussed upcoming City Campus planning. Bob's continued perspective is invaluable. Thank You! Future Goals: Continuation of the Expansion Project with emphasis on the Annex proposed remodel. Next Meetings: • July 19, 2:00, Idaho Room • August 16, 1:00 Conference Room • September 20, 2:00 Idaho Room Adjournment: 2:50 pm Special Agenda McCall Public Library Board of Trustees Meeting Tues. June 7, 2016 Conference Room, 1:00 PM Call to order: 1:00 PM Attendance: Lola Elliot, Lynn Lewinski, Ed Hershberger, Meg Lojek, Sean Gould, Jacki Rubin Amendments to Agenda: None New Business: (20 min) Approval of Letter of Agreement, Humphries Poli Architects for design work: Ed moved to approve the Letter of Agreement as presented, with spelling editing. Sean second; all vote Aye. Future Goals: Spread the word for public charrettes the week ofJuly nth Next Meetings: • July 11-15 week of public community meetings with architects • July 19, 2:00 Conference Room (monthly Board meeting) .1wv1[- 2t, 1'40 CtreLf u inhe- 2uDm Adjournment: 1:20 PM Minutes McCall Public Library Board of Trustees Meeting Tues. May 17, 2016 Idaho Room, 2:00 PM Call to order: 2pm Attendance: Jacki Rubin, Lynn Lewinski, Lola Elliot, Meg Lojek, and Sean Gould. Amendments to Agenda: None. Approval of Minutes: Approved as presented. Director's Report: Warrant Register: Approved by Jacki 5/17/16 Budget and Stats: FY17 Budget preview will be looked over by Meg and Ed prior to June 17. The Board would advise to keep a strong base for personnel. The Planning of the Library facility, proceeding with consultants, and keeping the Library at its top notch performance will require extra time and effort. Staff: All doing well. Jasmine is learning daily. A possible page position has garnered interest from HS students. Old Business: We will review the Policy Manual next fall, details to be determined at that time. New Business: Review of Library Expansion Committee Minutes: So much, being accomplished! Approval of committee recommendation for the design firm to consult on the Library expansion was motioned by Lynn, with 2nd by Jacki. This decision will remain confidential until a formal contract has been negotiated. Friends Liaison report: The Friends are discussing various options of fundraising and reorganization of functions. They would like to see names and photos of staff presented so that patrons would be able to better gain recognition. City Council Liaison report: N/A— hoping to share more of our exciting news soon. Future Goals: Lynn expressed Kudos to Meg for sharing her experience and time given to the Expansion Committee, which has enhanced and strengthened their ability to process and move forward. However, the tasks of being Library Director are still at hand. Discussions of how to support Meg, staff, patrons, and the flow of the Library may change with the upcoming project and more ideas need to be considered to make better informed decisions. Questions of delegation, responsibilities and decision making need to be researched for clear answers and procedures. Next Meetings: • June 21, 1:00 Conference Room • July 19, 2:00 Conference Room • August 16, 1:00 Conference Room (conflict with Friends?) Adjournment: 3:25pm Minutes McCall Public Library Board of Trustees Meeting Tues. April 19, 2016 Conference Room, 1:00 PM i�/1�/1DI b _ Call to order: 1 pm Attendance: Lola Elliot, Sean Gould, Ed Hershberger, Jacki Rubin, Meg Lojek, Lynn Lewinski, Bob Giles, and Erin Greaves. Amendments to Agenda: Move Erin to speak prior to rest of agenda Approval of Minutes: Approved as presented Director's Report: Warrant Register: Approved by Ed 4-12-16 Budget and Stats: L.O.T funds will be deposited to Library account for consultant project. No anticipated quarterly deposit to LGIP based on no donations this quarter. Staff: Clerk I opening is filled by Jasmine Platt. Old Business: Board Annual Report to Council: The report was reviewed and sent to Council for their packet. Asbestos survey proposal: Ed moves, with Lynn 2"d, that the need to check for asbestos will be determined in the future. New Business: Review Library Expansion Committee Minutes: The Committee continues to move forward with positive actions. Approval of interviews for library expansion firms: The Committee has suggested to interview 3 of 4 prospects for this position. Ed moves, with Sean 2"d, that the interview process proceeds. All vote aye. The tentative interview ,dates are May 11, 12, and 13 at 1pm. Circulation desk update: The design and cost plan has come back higher than originally estimated, and not fully covered by our original L.O.T proposal. Approval was given to allocate more funds to bring this project to completion. It will be something that can be moved to another location in the future with library expansion. LOT application approval: After explanation and discussion of concepts, Ed motions, with Jacki 2"d, to authorize Meg to move forward with L.O.T. requests, which would provide funding to projects we may not complete without this support. This includes matching funds to complete the digital project, furniture for the Idaho Room to replace that which was broken, and monies for promotion and fundraising of the new facility and community space. Friends Liaison report: The Friends are very excited about the progress of the Committee! Book sales on Amazon are doing better than Pump House at this point. There is hope that more space will be given to Friends with a new facility. City Council Liaison report: It was good to have Bob back with us. No further discussion on the campus plan has been held by Council, but is scheduled for April 28, 2016. Future Goals: Looking forward to the inventory report from Meg, over 30K items scanned! The interviews for hiring a planning Consultant will be of great interest. Next Meetings: • May 17, 2:00, Idaho Room • June 21, 1:00 Conference Room • July 19, 1:00 Conference Room Adjournment: 2:50 pm Minutes McCall Public Library Board of Trustees Meeting Tues. March 15, 2016 Idaho Room, 2:00 PM Call to order: 2:05 pm Attendance: Sean Gould, Lynn Lewinski, Meg Lojek, Lola Elliot, and Jacki Rubin Amendments to Agenda: None Approval of Minutes: Approved as presented. Director's Report: Warrant Register: Approved by Ed 3/4/2016 and 3/10/2016 Budget and Stats: An increase in circulation, with a shut- down of computers for a full week gave us some interesting points of discussion. It was a great training session, love seeing photos and articles about the library in the paper. Exciting to note that LIGP funds are deposited. Staff: Doing well, hoping for a replacement for Jessica, who left for higher pay on forest fires. Old Business: Approval of Strategic Plan: With edits to grammar, Lynn motions to approve the Plan, Jacki 2nds and all vote aye. We will present this to the Friends, the Council and put it on the web -site so that is can be read. Board Annual Report to Council: Points and comments on what to say for this presentation April 28`h at 5:30pm. New Business: Asbestos survey proposal: The Board decided to table this until more information is obtained. Review of Library Expansion Committee Minutes: The progress is amazing with this group. We continue to discuss ways to work with the City as partners to present the community with high quality assets. National Library Week April 10-16: We decided to try and make the most of public awareness for the Library By placing articles or letters in the paper. Friends Liaison report: A new committee is being organized to promote awareness and expand information on what the Friends are, and how they support the Library. City Council Liaison report: NA Future Goals: Continue to support the work the Expansion Committee is doing, look forward to the consultant hire and campus planning. 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There !s a new wayP me a fairly smooth rands to Oct 2014 to Oct 2015 shows an Increase of 5%attendance and towards the new facility from current donatioof ns. ng All funds to LGIPnew and Staff; All Is Well With everyone and applause to news. $2625.20 has been designated so far this fiscal year training is coming up. Annual evaluations complete, to them for their work ethic and capable performance. 3D printer Old Businessl Strategic 0V@IdnLOI 2 d end all do en!itled to the approval of Goal H5: Maintain and improve present library facility, Se New Business: Review of Library Expansion enditteehMinutes: The comm• ittee !s moving forward collecting data on facility needs, size, what to include 1n a survi In to choose a consultant to professionally pull the plan together. 2015: The Board is very pleased with Meg's ability to step in as a new Director Performance Evaluation M /this last year. Our report has been turned in. and meet the needs that have co +/long time position of Treasurer to incoming Joni Morrison. The Friends gathered Liaison report: Helen long forward to a robust Book Sale over Winter Carnival. They are wishing for more Friends ,ks, quite concerned about the future space they will have. $26K for 2015 donations and % Space, to store, process, anc} the Friends organization gives us! The Library Board loves t ?I ��atti oison rep; t to continue to support our Building Committee as well as the current facility in the up - We rssible hope to attend the City Council campus planning workshop in February. Future Goals: coming Near. As m' Meetmgsbnference Room ebru` NextJ Room F • MarJerence Room AP' . Not," Prepared by Lynn Lewinski, Secretary Respectfully submitted by Library Board Chair Jacki Rubin Date ;I/!P($0((0 1/4 Minutes McCall Public Library Board of Trustees Meeting Tues. February 16, 2016 Conference Room, 1:00 PM Call to order: 1:10 pm Attendance: Meg Lojek, Jacki Rubin, Ed Hershberger, Linda Stokes, Lynn Lewinski, and Sean Gould. Amendments to Agenda: The Board approved moving Linda to the top of the meeting to accommodate her schedule. The motion was made to authorize the movement of $2,625.20 in donated funds to the LeIG by Ed, with a 2nd from Sean. All voted aye. Approval of Miriutes: Approved as presented. Director's Report: Warrant Register: Approved by Ed 1/22/16 and 2/5/16 Budget and Stats: Looking over the Annual Report that Meg presented to Council was great. The comparison of our library to others like us in the State shows McCall doing well in various performance measures. Board will report to Council in April. Staff: All doing well. Lots of compliments on their cheerful helpful ways given by the public. Old Business: Strategic Plan: Ed motioned to approve Goal 6 with edits, Sean 2nd and all voted aye. New Business: Authorization for deposit of donated funds was moved to beginning of meeting. Review of Library Expansion Committee Minutes gave us great news about the progress of their work. Approval of RFP Request for Professional Library Consulting Services: This was so exciting to have in front of us to review! Lynn motions to approve the RFP with edits, Ed 2nds and all vote yea! Finally! Friends Liaison report: N/A as Lola was not with us today. City Council Liaison report: Bob was not with us today, but Meg shared that the City has hired a cbnsultant for reviewing the Comp Plan. Interesting. Future Goals: Looking forward to reading the proposals from library design firms! Next Meetings: • March 15, 2:00, Idaho Room • April 19th, 1:00, Conference Room • May 17, 2:00, Idaho Room • Adjournment: 2:45 Prepared by Lynn Lewinski, Secretary Respectfully submitted by Library Board ChairJacki Rubin Date ,3{/it5100 )/� City of McCall FINANCE Memo To: McCall Library Board From: Linda Stokes, McCall City Treasurer Date: 01 /29/2016 Re: Building Fund Donation Transfer to LGIP Investment Account Please authorize the transfer of funds to the Library investment account, LGIP #2992, monies donated to the Library for the future library building. Date Name Check# Deposit Amount Description 12/02/215 Clair Ryburg 1020 12/10/2015 Anonymous Donor 1084 12/10/2015 NelsonNVitte 1999' 01/16/2016 Alison Salyer Cash $2,000.00 $500.00 $100.00 $25.20 $2,625.20 Building Building Building Building Li ry Board President Date Minutes McCall Public Library Board of Trustees Meeting Tues. Jan 19, 2016 Idaho Room, 2:00 PM Call to order: 2:00 pm Attendance: Ed Hershberger, Sean Gould, Lynn Lewinski, Jacki Rubin, and Meg Lojek Amendments to Agenda: None Approval of Minutes: 12/15/16 minutes approved as presented Director's Report: Warrant Registers: Jacki approved 1/12/16, Ed approved 1/19/16. This process has become a fairly smooth routine. Budget and Stats: Meg reported that comparing Oct 2014 to Oct 2015 shows an increase of 5% attendance and 9%circulation. There is a new way of depositing funds to LGIP and $2625.20 has been designated so far this fiscal year towards the new facility from current donations. All good news. Staff: All is well with everyone and applause to them for their work ethic and capable performance. 3D printer training is coming up. Annual evaluations complete. Old Business: Strategic Plan: Discussion and editing led to the approval of Goal tf5: Maintain and improve present library facility, Sean moved, Lola 2"d and all vote in favor. New Business: Review of Library Expansion Committee Minutes: The committee is moving forward collecting data on facility needs, size, what to include in a survey, and how to choose a consultant to professionally pull the plan together. Performance Evaluation Meg FY2015: The Board is very pleased with Meg's ability to step in as a new Director and meet the needs that have come up this last year. Our report has been turned in. Friends Liaison report: Helen leaves a long time position of Treasurer to incoming Joni Morrison. The Friends gathered $26K for 2015 donations and are looking forward to a robust Book Sale over Winter Carnival. They are wishing for more space, to store, process, and sell books. Quite concerned about the future space they will have. The Library Board loves the support the Friends organization gives us! City Council Liaison report: N/A Future Goals: We look forward to continue to support our Building Committee as well as the current facility in the up- coming year. As many as us as possible hope to attend the City Council campus planning workshop in February. Next Meetings: • February 16`h, 1:00, Conference Room March 15, 2:00 Idaho Room • April 19`h, 1:00, Conference Room Adjournment: 4:45 pm Prepared by Lynn Lewinski, Secretary Respectfully submitted by Library Board ChairJacki Rubin Date )1/0(9.6ao