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Home My Public Portal About07/01/03 CCM183 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 1, 2003 The City Council of Medina, Minnesota met in regular session on July 1, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane, Zietlow, Smith, and Brinkman Members Absent: None Also Present: City Attorney Ron Batty, Public Works Director Jim Dil!man, Glen Cook sitting in for City Engineer Tom Kellogg, Planning and Zoning Administrator Loren Kohnen, Police Chief Ed Belland, City Administrator Chad Adams, and Recording Secretary Jennifer Hennes. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Moved by Smith, seconded by Workman, to approve the agenda. Motion passed unanimously. IV. APPROVAL A. Approval of the Mav 29, 2003 Special Council Meeting Moved by Smith, seconded by Lane to approve the May 29, 2003 Special Council Meeting Minutes. B. Approval of the June 17, 2003 Regular City Council Meeting Minutes It was noted on page 3, the 3`d paragraph, it should state: "Mayor Zietlow noted, several years ago, Long Lake..." It was noted on page 3, addition after 8th paragraph, should state: "Smith stated the City of Orono had the opportunity to comment on the Comp Plan and they have no problem with that zoning." Lane recommended attaching the letter from the City of Orono to the minutes of June 17, 2003, regarding the density zoning and traffic issues. Moved by Brinkman, seconded by Smith, to approve the June 17, 2003 Regular City Council Meeting Minutes as amended. Motion passed unanimously. V. PRESENTATIONS Attorney Batty introduced Malana Tolens, a new attorney in their office, who will be helping with the City of Medina. A. 2002 Audit Report — Kern, Dewenter, & Viere Mayor Zietlow introduced Brian Bloch with Kern, Dewenter and Viere. Medina City Council Meeting Minutes July 1, 2003 184 Bloch presented an overview of the 2002 Financial Statements for the City of Medina. He presented information regarding the Audited Financial Statements, General Fixed Assets, Special Revenue Funds, Park Funds, Hamel Park Funds, Combining Statement of Revenue and Expenditures, 1993 TIF Fund, and 1994 G.O. Improvement Fund. He presented a graph from the Management Letter and the tax levy. Bloch presented a graph showing the total General Fund Revenues, Total Fund Expenditures and the Fund Balance. He presented charts regarding the 2002 General Fund Revenue by Source and the 2001 General Fund Revenue by Source. He presented information regarding the Special Assessments, Miscellaneous, licenses, permits, charges for services and fines. Bloch presented information regarding Public Safety, Public Works, General Government, Operating Revenues, Operating Expenses and Retained Earnings, Sewer Fund activity, Water Fund and Debt Service. Bloch noted the requirements for the State statute findings. Bloch stated there is a new standard regarding auditing. He noted they could not audit their own financial work provided to City. He stated he could supply specific training to show what they have done in the past and how to do it in the future. Lane inquired about segregating out protective inspection services such as those for contracted building inspection and fire marshal inspection services for the Public Safety expenditures. Bloch noted the State regulates what expenditures are to be under Public Safety. He noted a pie chart could break it down. He noted Staff could break it down next year. Moved by Lane, seconded by Workman, to accept the Audited financial statements ending December 31, 2002. Smith requested staff to come up with recommendations and a timeline for the six items on the list. Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on items not on the Agenda Bill Loe commented on the Minneapolis StarTribune newspaper article regarding the Ag Task Force and the problems with the manure in Medina. He requested a response from the Council regarding this article. The Council Members stated their opinions on the article and indicated the City is on a course for improvement. Loe stated he felt this article has tarnished the City. Discussion was held on the issues that are currently in action. Medina City Council Meeting Minutes July 1, 2003 185 Smith recommend inviting the reporter back and showing them how Medina plans to deal with these issues. She noted the reasons for the start of the Ag Task Force and where the recommendations are headed. Workman stated he felt the article was inaccurate. Moved by Workman, seconded by Brinkman, to state the article was inaccurate and didn't properly reflect the City. Brinkman stated the City is dealing with the problem. Motion passed Ayes 4, Nays 1 (Smith). B. Park Commission Nothing noted. C. Planning Commission Kohnen stated there would be no meeting next week. VII. BUSINESS A. Parks 1. Trail Study Presentation from Medina Parks Commission Galen Bruer, Park Commission, provided an overview of the final draft of the Trail Study. He stated the Park Commission also presented the Study to the Planning Commission for feedback and received a favorable response. Bruer presented the priority trails and costs. He commented on some funding options for pulling the trails together. He stated the Park Commission expects there may be changes and views this as a first attempt at priority issues. Mayor Zietlow inquired about safety and possible need for a trail on Hunter Dr. South. Chief Belland stated there has not been complaints about the safety in that area. Bruer stated the Planning Commission could look into the safety issue further. Smith stated the issues being addressed are the ones originally listed in the Comprehensive Plan. She recommended when roadwork is done it should be reviewed at that time if it is appropriate for a trail to be put along that road. Discussions were held regarding the Sioux Drive trail. Lane and Smith thanked Galen Bruer and members of the Park Commission for a job well done. Bruer stated the Commission could encourage private trails or voluntary cooperation among landowners. Smith suggested getting the Medina Horse Association involved in these issues. Lane recommended staying connected with the cities around Medina and taking advantage of other trails and parks. Medina City Council Meeting Minutes July 1, 2003 186 Mayor Zietlow inquired if the wide road trails are on any of the current maps. Lane stated these are not currently identified as horse trails. Bruer stated the Commission and Staff have discussed putting more information on the maps to show on -road or off -road trails. Smith recommended striving to maintain multi purpose trails and not paving all the trails in the City. Batty inquired about the funding and park dedication noted in the Trail Study on page 20. He stated the Council recently made changes to the Park Dedication Fees. He noted the wording states the Park Dedication Fees are no longer applicable. Bruer stated the way the zoning is the intent of the paragraph on page 20 was the park dedication fees would not be adequate funding. Attorney Batty suggested page 20 to read "This policy is no longer adequate..." Moved by Smith, seconded by Brinkman, to accept the Trail Study Plan with the proposed change. Motion passed unanimously. B. Public Works 1. Vacation of Portion of Willow Drive — Public Hearing Mayor Zietlow opened the public hearing at 8:47 p.m. Hearing nothing Mayor Zietlow closed the public hearing at 8:50 p.m. Discussion was held as to why roads are vacated and could there possibly be a need for this land at a later date. Cook stated this area was agreed on to be vacated by the City for the Walter G. Anderson Development. Batty stated this is a Council decision to make. He stated it is possible for the Council to vacate some of the area and not all of it. Batty suggested looking at a map of the area. Adams presented a map of the area to be vacated. Moved by Smith, seconded by Workman, to adopt Resolution No. 03-20 to approve the vacation of Portion of Willow Drive. Motion passed unanimously. Lane left the meeting at 9:00 p.m. C. Planning 1. Final Plat Approval for Rolling Green Business Park Kohnen presented an overview for the final plat for Rolling Green Business Park. Batty stated at the April 15th City Council Meeting the issues of the plat and rezoning and PUD for approximately 10 acres came before the Council. He noted Council gave Medina City Council Meeting Minutes July 1, 2003 187 preliminary approval for the plat and tonight is to authorize the preparation of the resolution for the final plat approval and the preparation of the ordinance for the PUD. Moved by Workman, seconded by Smith, to direct Staff to prepare Resolution for the Final Plat approval for Rolling Green Business Park Motion passed. Ayes: 4, Nays: O. (Lane Absent). Bill Siora, inquired about whom now owns the 40 acres. It was noted Rolling Green Business Center owns all. Batty reviewed the areas in the plat. He noted the outlots are not buildable without replatting and the lots can be acted on individually or as a group. He noted the remaining area would have to be rezoned before development can occur and tonight the rezoning is strictly over the Rolling Green Business Park. 2. Ordinance and PUD approval for Rolling Green Business Park Moved by Workman, seconded by Brinkman to direct Staff to prepare the ordinance and PUD for Rolling Green Business Park Motion passed. Ayes: 4, Nays: 0). (Lane Absent) VIII. APPROVAL TO PAY BILLS Moved by Workman, seconded by Brinkman, to approve the bills, order check numbers 25312-25365 for $107,210.65, and payroll check numbers 18177-18198 for $21,816.94. Motion passed. Ayes: 4, Nays: O. (Lane Absent). Attorney Batty closed the Regular City Council meeting at 9:10 p.m. for a closed session regarding the City Administrators Performance Evaluation. D. Administration 1. City Administrator Performance Evaluation Batty discussed the purpose of closing the Regular City Council meeting for the performance evaluation of City Administrator Chad Adams. The City Council entered closed session at 9:10 p.m. Adams provided a written request for a closed session meeting on July 1, 2003 at the regular City Council meeting for the purpose of the Council to conduct an evaluation of his performance. 2. Summary of City Administrator Performance Evaluation The City Council expressed they were pleased with the performance of City Administrator Chad Adams during his first six months of performance. The Goals established for the next evaluation period are: 1. To prepare and administer upcoming budget, implement GASB 34 requirements, and to conduct more financial analysis. 2. To review employee benefits during 2004 budget preparation. Medina City Council Meeting Minutes July 1, 2003 188 3. To coordinate revision of personnel policies. 4. To continue building teamwork amongst staff. 5. To address plans for a full-time Planner. IX. ADJOURN Moved by Workman, seconded by Brinkman to adjourn the meeting at 9:45 p.m. Motion passed unanimously. lip K. ietlow, Mayor Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes July 1, 2003 189 ORDER CHECKS - JULY 1, 2003 25312 AGGREGATE DIVISION $1,313.72 25313 ANDERSEN, EARL F $238.99 25314 BIFF'S INC. $482.08 25315 BONESTROO, ROSENE, ANDERLIK $42,435.41 25316 BROCK WH11 h $351.45 25317 CENTERPOINT ENERGY $32.16 25318 CENTRAL STORES $140.05 25319 DELL MARKETING L.P $658.45 25320 DELTA DENTAL $1,282.70 25321 DILLMAN, JAMES $150.00 25322 DINGMANN, IVAN $75.00 25323 DRESSEL, ROBERT $150.00 25324 ELM CREEK WATERSHED $3,734.71 25325 ERICKSON, ROLF ENT., INC $4,538.88 25326 ESS BROS. & SONS, INC. $5,233.42 25327 FORTIS BENEFITS $364.84 25328 GREGOR FARM $127.84 25329 HAWKINS INC $2,128.77 25330 HENN. CO. DEPT. OF PROP.TAX $94.20 25331 HENNEPIN COUNTY SHERIFF $2,135.80 25332 HOME DEPOT/GECF $73.60 25333 KD & COMPANY $24.84 25334 KENNEDY & GRAVEN $8,357.42 25335 KOCH & SONS $7,071.36 25336 KRAEMER, EDWARD & SONS, INC. $1,453.93 25337 LARSON, SANDRA $27.96 25338 LAW ENFORCEMENT LABOR SERVICES $148.00 25339 LMCIT $615.00 25340 LONG LAKE POWER EQUIPMENT $270.57 25341 MEDICA CHOICE $9,900.63 25342 METROCALL $16.81 25343 MIDWEST ASPHALT CORPORATION $335.49 25344 MINNESOTA DEPT OF PUB. SAFETY $80.00 25345 NEXTEL COMMUNICATIONS $696.25 25346 PIONEER-SARAH CREEK $2,118.68 25347 QWEST $480.52 25348 RANDY'S SANITATION $491.81 25349 RDJ SPECIALTIES, INC. $89.73 25350 REED BUSINESS INFORMATION $229.32 25351 ROCHESTER MIDLAND $379.57 25352 SCHERER, STEVEN $150.00 25353 SCHOENING EXC. $975.00 25354 ST. JOSEPH'S EQUIPMENT $58.56 25355 STREICHER'S $1,246.19 25356 SYMBOL ARTS $250.00 25357 TIlVIE SAVER OFF SUE, SEC. $158.50 25358 TRUGREEN CHEMLAWN (OSSEO) $577.24 25359 UPTOWN HAMEL $50.00 25360 VIEAU, CEC $22.39 25361 WAYZATA, CITY OF $3,442.43 25362 WESTSIDE WHOLESALE TIRE $278.00 190 ORDER CHECKS - JULY 1, 2003 (CONT'D) 25363 WRIGHT-HENNEPIN ELECTRIC $1,399.66 25364 XCEL ENERGY $31.05 25365 XEROX CORPORATION $41.67 $107,210.65 PAYROLL CHECKS - JUNE 30, 2003 18177 SMITH, CAROLYN A. $138.52 18178 liFTLOW, PHILIP K. $207.79 18179 SCHERER, STEVEN T $1,304.36 18180 MCGILL, CHRISTOPHER R. $1,438.21 18181 DILLMAN, JAMES D $1,743.21 18182 DRESSEL, ROBERT P. $1,047.66 18183 BELLAND, EDGAR J $2,161.56 18184 VIEAU, CECILIA M $1,064.74 18185 DINGMANN, IVAN W $1,048.88 18186 SULANDER, LAURA L. $1,118.51 18187 LARSON, SANDRA L $1,026.84 18188 BOECKER, KEVIN D $1,133.68 18189 PRISM, JON D. $1,346.39 18190 LANE, JAMES S. $138.52 18191 WORKMAN, BRUCE $138.52 18192 BRINKMAN, RANDY $138.52 18193 CHAFFINS, GARY S $792.39 18194 ADAMS, CHAD M. $1,575.80 18195 HALL, DAVID M. $1,110.74 18196 VELCH, PATRICIA A. $337.24 18197 NELSON, JASON $1,693.62 18198 THUL, JEFFREY P. $1,111.24 $21,816.94