HomeMy Public PortalAbout02 - 2020-2 - DEPOSIT OF FUNDS AND PAYMENT OF CLAIMS DURING PANDEMIC •
ORDINANCE 2020-2
AN ORDINANCE ADDRESSING DEPOSIT OF FUNDS AND PAYMENT OF CLAIMS DURING
PUBLIC HEALTH EMERGENCY
WHEREAS,the novel coronavirus 2019, (COVID-19) has quickly spread across the country,
posing great risk to parts of our community and creating a Public Health Emergency;
WHEREAS, Indiana Code 5-13-6-1 governs the procedures that local governments must
follow for the deposit of funds, specifically stating that all funds received by municipalities must be
deposited no later than the day after the funds are received;
WHEREAS, Indiana Code 5-11-10 governs the procedures for the payment of claims by
municipalities, specifically requiring that claims be approved by the"governmental entity's
legislative body or the board or official having jurisdiction over allowance of payment of the claim;"
WHEREAS, the State Examiner for the State of Indiana, issued State Examiner
Directive 2020-1 giving allowances to municipalities during this Public Health Emergency for
the deposit of funds and payment of certain claims.
NOW THERFORE BE IT RESOLVED THAT THE COMMON COUNCIL OF THE CITY
OF GREENCASTLE hereby:
1. allows the deposit of funds on only Tuesdays and Thursdays of each week.
Additional deposits on other days may be made if personnel are available to do
so. On those days when deposits are not made, all funds shall be kept in a
secured location approved by the Clerk-Treasurer, with proper internal controls
as prescribed by the Clerk-Treasurer;
2. designates Council Member MAakHAorrnetts having the authority to approve
the payment of claims, which would normally be submitted to the full Council at
a Regular Council meeting, in advance of the Council meeting during the Public
Health Emergency. In the event that Council Member MnAHowtwMct.is unable
to approve the claims his/her appointment shall cease and, a new council
member, Council Member(iAv�Mvannhall be appointed and shall have
authority to approve the claims. Any such claims shall be presented at the
Council's next meeting or after the Public Health Emergency has ended,
whichever occurs first;
3. finds that in the event that the State of Indiana allows more lenient procedures,
the Council gives the Clerk-Treasurer the authority to follow those more lenient
procedures; and
4. states that this Ordinance shall be in effect at the date of signature and shall
terminate upon Repeal of the Council or upon Declaration by the Governor that
the Public Health Emergency has ended, whichever occurs first.
PASSED AND RESOLVED by the Common Council of the City of Greencastle at its
Emergency Meeting this 25 day of M Q2c' , 2020.
COMMON COUNCIL OF THE CITY OF GREENCASTLE, INDIANA
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Approved and signed by me this .=5 day of Maw ch , 2020 at o'clock f .m.
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William A. Dory, Jr., f'ay. 7 P j
Attest:
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L .a Dunbar, Clerk-Treasurer