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Home My Public Portal About05-08-2023 COW Agenda and PacketCommittee of the Whole Workshop of the President and the Board of Trustees Monday, May 08, 2023 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Committee of the Whole Workshop and Executive Session held on March 27, 2023. 03-27-2023 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) F.WORKSHOP F.1.HISTORIC PRESERVATION COMMISSION OVERVIEW Staff and members of the Historic Preservation Commission will provide a brief overview of the function of the Historic Preservation Commission, including a highlight of the many benefits of preservation. F.2.STERLING BAY Seeking Board input as it relates to the development of an industrial project located at the southwest corner of 143rd Street and Frontage Road. Sterling Bay Report and Aerial G.EXECUTIVE SESSION - Seeking Board consideration of a motion to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(5) to discuss property acquisition, not to reconvene. 1 Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 REMINDERS - •May 10 Coffee with the Mayor – 9:00 a.m. at the Village Hall •May 11 Historic Preservation Commission – 7:00 p.m. •May 15 Village Board Meeting – 7:00 p.m. •May 16 Plan Commission – 7:00 p.m. •May 22 Next Committee of the Whole Workshop – 7:00 p.m. 2 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on March 27, 2023 In the Boardroom Mayor Argoudelis called the meeting to order at 7:00 p.m. Board present: Mayor Argoudelis, Trustee Calkins, Trustee Kalkanis, Trustee Larson, Trustee Ruane, Trustee Wojowski, and Trustee Benton. Others present: Joshua Blakemore, Administrator; Michelle Gibas, Village Clerk; Dan Biermann, Water Superintendent; Jon Proulx, Planning Director; Jake Melrose, Economic Development Director; Traci Pleckham, Management Services Director; and Robert Miller, Chief of Police.There were approximately 5 persons in the audience. Trustee Ruane moved to approve the Minutes of the Committee of the Whole held on March 13, 2023. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS No Comments TRUSTEE COMMENTS Trustee Larson requested a moment of silence for the Tennessee school shooting victims. PUBLIC COMMENTS No Comments. WORKSHOP 1)HAWK AUTO REZOING & PLAT OF SUBDIVISION Jake Melrose, Economic Development Director, stated that the applicant is seeking a zoning map amendment to rezone 20 acres fronting IL Route 59 from R-1 to B-3 at the 87-acre property generally located at 16761 S. IL Route 59 to pursue the development of new car dealerships. Director Melrose noted that the Plan Commission requested a larger landscape buffer and stormwater control separating the ground water to surface water, zero release of stormwater. The applicant was present and gave a brief presentation. Trustee Wojowski indicated support. Trustee Larson indicated support but expressed concern regarding lighting, stormwater, and buffering. Trustee Ruane indicated support but expressed concern regarding lighting, stormwater, and public access. Trustee Benton indicated support but expressed concern regarding stormwater and lighting. Mayor Argoudelis asked the applicant to consider incorporating native plantings. The applicant will continue working with staff. 2)INTERGOVERNMENTAL AGREEMENT Administrator Blakemore stated that previously the Board considered a request from the Park District for $10,000.00 contribution to the 2023 fireworks. No motion was made on the matter, and it was requested that the Board see a draft Intergovernmental Agreement before acting on the request. Trustee Larson indicated support for the contribution, but felt the Agreement needed more work. Trustee Wojowski indicated support for the contribution, but felt the Agreement needed more work. Trustee Benton expressed concern regarding the Agreement. Mayor Argoudelis indicated support for the Agreement. Administrator Blakemore started that staff will continue working on an Agreement. 3 Village of Plainfield Committee of the Whole Meeting Minutes – March 27, 2023 Page 2 3)FINANCIAL POLICIES Traci Pleckham, Management Services Director, stated that the Financial Policies are reviewed annually as part of the Budget process. Staff is recommending a minor modification to the Purchasing Policy to update the appropriate Department Heads on Pages 17 and 18. There were no objections to the recommended changes. Mayor Argoudelis thanked staff and read the reminders. Trustee Ruane moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11) to discuss pending litigation, not to reconvene. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:57 p.m. Michelle Gibas, Village Clerk 4 24401 W. Lockport Street · Plainfield, IL 60544 Phone (815) 4363-7093 Fax (815) 436-1950 www.plainfield-il.org TO: PRESIDENT ARGOUDELIS and BOARD OF TRUSTEES FROM: JAKE MELROSE, AICP, E.D. DIRECTOR DATE: MAY 8, 2023 SUBJECT: STERLING BAY INDUSTRIAL – 143rd & FRONTAGE LOCATION: SWC 143rd Street & Frontage Road CURRENT ZONING: Unincorporated Will County COMP. PLAN: Office/Research & Development DISCUSSION Village staff has been working with the development group, Sterling Bay, exploring the opportunity to bring approximately two (2) million square feet of industrial development to the 152 acres at the southwest corner of 143rd Street & Frontage Road. From staff’s perspective, this has been one of the better opportunities for industrial development given its adjacency to Interstate 55; however, the exorbitant costs of infrastructure improvements required for the site continues to make the development unviable without assistance. Staff is seeking the Village Board’s input to answer two initial questions regarding not only this project, but this property in general: 1. Conceptually, would an industrial use and rezoning (I-1) be supported for the subject property? 2. If yes, would the Village be willing to support an applicant’s need for assistance through potential property tax abatements from local taxing bodies if they are inclined to participate? PROPERTY BACKGROUND The subject area has multiple parcels with different ownership that are under contract by Sterling Bay to complete their due diligence. The total site is approximately 152 acres with some floodplain impacting the total net acreage. The current Comprehensive Plan identifies this area as Office Research and Development. This is outdated terminology as post-recession, this type of development has been near non-existent John F. Argoudelis PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Patricia T. Kalkanis Richard Kiefer Cally Larson Tom Ruane Brian Wojowski 5 24401 W. Lockport Street · Plainfield, IL 60544 Phone (815) 4363-7093 Fax (815) 436-1950 www.plainfield-il.org outside of high intensity metro areas and the days of sprawling research business parks are no longer being pursued. The Comprehensive Plan does not specify what this land use category is and only references light industrial as the most comparable use in the land use descriptions. The thought of industrial in this area is not new to the Village as the Village Board previously reviewed the potential of industrial/business park development in the subject area through planning exercises, which an excerpt of this exercise attached called the Four Seasons Plan and this plan is also referenced in the Comprehensive Plan as well. PROJECT INFORMATION Sterling Bay is projecting the net acreage of the site would allow for approximately 2 million square feet of industrial space on the project. The property would be accessed via 143rd Street and Frontage Road. The subject site is approximately 2,800 ft. from the 143rd Street/IL 126 intersection, 1.8 miles to the IL 126 interchange and 2,500 feet to the future Lockport/Airport Road interchange if that comes to fruition. Until the 126 and Lockport/Airport interchange improvements are implemented, the likely truck routing would be: Northbound – 143rd Street west to IL 126 north to I-55; Southbound – 143rd Street west to IL Route 59 South to US Route 30 south to I-55 south OR 143rd Street west to Ridge Road south to I-80. The primary reason the property has been vacant is due to the infrastructure and utility location. Preliminary engineering shows that the development of this site would require a 3,800-foot water line extension and potentially 8,550-foot sewer line extension. The developer is exploring other options for a shorter run of both extensions however those options also present numerous challenges. The roadway improvements also present challenges, particularly 143rd Street. The stretch of 143rd between the IL 126 & the subject site staddles two lake areas (Bass & Gill/Deer Creek Recreation) that create considerable improvement challenges and Frontage Road will need significant improvements as well. (need to confirm this is the case) That portion of 143rd Street is currently Plainfield Township jurisdiction, and Sterling Bay has already met with the Road Commissioner to determine the preferred road improvements in that area. INCENTIVE NEED From initial due diligence, Sterling Bay is projecting the off-site infrastructure improvements could cost approximately $10 million, which is a substantial figure in any development. Staff believes the need for an incentive is relatively clear and the “but for” need for the project would be justified; however, when asked whether a tax increment financing (TIF) district would be possible staff was reluctant to pursue. As the Village does not have many mechanisms for industrial development to offset these costs outside of TIF, therefore as an alternative, staff recommended the potential to approach the local taxing bodies about a property tax abatement to offset these infrastructure costs. 6 24401 W. Lockport Street · Plainfield, IL 60544 Phone (815) 4363-7093 Fax (815) 436-1950 www.plainfield-il.org The current property tax bill is $13,027 for the properties combined. If this property were to develop, the project would generate over $2 million in property taxes and the off-site improvements could bring new development opportunities to the Vulcan site as well as the Four Seasons Park if the Park District were to sell. Sterling Bay is requesting direction from the Board on the viability of this projects prior to investing more in engineering and legal costs, and will be in attendance Monday to introduce the project and answer any preliminary questions the Board may have. 7 SUBJECT SITE Sterling Bay Site Aerial County of Will, Maxar, Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community, Will County GIS, Plainfield GIS Village Address Points Parcels Plainfield Zoning R1- Low Density Single-Family Residential District R3- Townhouse Residential District R4- Multiple Family Residential District I1- Office, Research, and Light Industrial District I2- General Industrial District Planned Unit Development Properties 5/4/2023, 12:10:10 PM 0 0.15 0.30.07 mi 0 0.25 0.50.13 km 1:9,028 Plainfield Staff County of Will, Esri, HERE, Garmin, INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA | Plainfield GIS | NPMS National Repository | Will County GIS | County of Will, Maxar | 8