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Home My Public Portal AboutMinutes_CCMeeting_08212007PUBLIC HEARING FOR PROPOSED BUDGET 2007-2008 AUG. 21, 2007 AT 6:30 P.M. AT THE IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council members Scott Long, Steve Elliott, Clip Holverson, Dennis McArthur, City Clerk Betty McKinlay, Treasurer Ron Nelson, Work Supervisor Zech Prouse, Police Chief SanDee Knowles. VISITORS: Jerry Hansen, Adrian Beazer, Sally Price, Michael, Angie, and Barbara Schreier, Lynn McKinlay Mayor Andersen asked Council member Clip Holverson to lead the pledge. Mayor welcomed everyone and opened the Public Hearing for the proposed budget for the fiscal year 2007-2008. He led the discussion on the budget. Mayor Andersen met with Ron Longmore and took notes to be able to explain to the Council the property tax and taking only the highest in a three year time period. He explained the history of the property tax and mill levy. Mayor explained to the Council that 2 1/2 million dollars was put into the budget this year for a water upgrade, anticipating we will get a bond to upgrade our water system for a new tank, pipes and pump, new wells etc. that the Council will discuss. Other parts of the budget were discussed as follows: More money is coming in from recreation etc. You can only spend as much as you bring in. Streets need to be maintained, road improvements need to be allocated for the budget. Treasurer Ron Nelson asked why we needed a bond election; for raising the rates or for the bond itself? The community has to vote on the bond to raise the water rate to pay for the bond. Mayor said the Development Company said there is a good chance we would not get a grant for the water system. The water rate would probably be anywhere from $40 to $50 per month if we did a 2 1/2 million dollar bond. The water study is completed and Mayor explained the process we need to go through. We need to educate the people to approve the bond. Council members asked questions concerning the budget and discussed the 2 1/2 million dollars for the water bond. Comments were made from the citizens. Mayor Andersen strongly urged the Council to put a dollar amount in the budget for the water system so DEQ and the Development Company could approve grant money to Iona for water developments. The reasoning being if a dollar amount is not in the budget, Iona would have to wait another year for grant approval. Craig Rockwood helped with the budget and sent a memo to be handed out at council meeting. He could not be to council meeting, but left a number to be reached. A ten minute recess was taken so the Mayor could call Craig and discuss the budget. The meeting reconvened at 8:30. Mayor Andersen explained what Craig had said on the phone. After a long deliberation, it was decided to put $1,500,000.00 in for the water bond. The rest of the budget was discussed. The public hearing was closed. Mayor asked for a motion to approve the budget as amended. Council member Clip Holverson motioned to approve the budget as amended and Council member Scott Long seconded. Roll call was taken as follows: Aye: Council member Clip Holverson Council member Dennis McArthur Council member Steve Elliott Council member Scott Long Nay: None Motion carried. Council member Clip Holverson motioned to approve the ordinance entitled the annual appropriation ordinance for the fiscal year beginning Oct. 1, 2007, appropriating the sum as amended to defray expenses and liabilities of the city of Iona for said fiscal year, authorizing a levy of a sufficient tax upon the taxable property and specifying the objects and purpose for which said appropriation is made. Roll call as follows: Aye: Council member Clip Holverson Council member Dennis McArthur Council member Steve Elliott Council member Scott Long Motion carried. Minutes were approved as amended. Council member Steve Elliott motioned and Council member Scott seconded. All were in favor. P/Z Commission Chairman discussed the letter he had received from Steve Serr on changing the lot size. It was approved by the Council and it is on the attorney's desk and waiting for Mr. Storer to write an ordinance. The Council approved the lot size. It was suggested for Jerry to call our attorney. It was decided to e-mail Council member Scott Long addressing the concerns and Scott would forward it on to Brad and then on to our attorney. Jerry said there are 12 miles of wind mills that will be put upon the hill. An extension of what is already there. Police Chief SanDee Knowles had to leave and left her Police Report with Dennis McArthur to read. A fence has been put up at the property on the corner of Crook Road to hide some cars. Council member Clip Holverson said he drove by tonight and he counted 41 cars at this property. Jerry felt SanDee was doing a good job and we need to stick behind her. Mayor said he met with Mike Schreier, the P/Z, and SanDee and made some agreements about putting up a fence and getting rid of some of the vehicles by the end of Oct. Mr. Schreier said he will stack the wood up against the fence. Mike is trying to up grade his property. Council member Scott Long asked if P/Z were doing anything about moving forward with the county commissioners as far as begining a dialogue so we can start re-evaluating our impact area and making some changes. Jerry said they are waiting until they get the Comprehensive Study back to designate the different areas and what our intent is with the growth. Council member Scott Long also asked if we are moving forward in writing an ordinance where we would annex people who we have a contiguous boundary towards an automatic ordinance. We were considering that at one time. The Council discussed it, not all of the people want to be annexed. It will raise their taxes. Mayor said we need to see if they want to be annexed into the City or if we had to we could do a force annexation. Treasurer Ron Nelson led the discussion on the bills. Council member Scott Long motioned to ratify payment of the bills. Council member Clip Holverson seconded. A11 were in favor. The Financial Report was discussed. Work Supervisor Zech Prouse gave his report. He said the sewer project that is going in upon the hill, they are getting ready to install some lines and there is a possibility of them hitting our water line and he just wanted the Council to be aware of that. The town will be out of water if that does happen. Zech said Iona Road was closed today to put in the sewer service line to a new home on Iona Road. Some striping will be done on Iona Road where the markers are for more bike path. H & K has been contracted to come out and repair the asphalt on the main line breaks that we had this year. All the trenches settled on Free Ave. and TMC will come in and fix them. Mayor gave the Council a copy of the proposal from the Development Company requiring engineering services on the water bond. It will be published twice, Aug. 28th and Sept. 4th and then we would have the proposals back by our Sept. 11th meeting. We could set an interview with the engineering company. After the Council discussed the issue they decided to go with the dates mentioned above. At one of our previous Council meetings, the Council discussed getting playground equipment. Mayor Anderson said if there is extra money before the end of Sept. we might be able to get one piece of equipment. It would be around $4,000. Mayor discussed a SCADA system to replace our telemetry on the water system. Zech has looked into one. Mayor Andersen had a bid from Teton Communications. Our telemetry is out of date and we need to look into something else. Mayor said our Home Page is up on the computer. Shauna Hemsley has set it up for us and we can put the newsletter etc. on there. Water rate for the school was discussed. Council member Scott Long suggested coming to our next meeting prepared to address whether we are going to raise water rates in general for everybody and make it part of our meeting. The sign for the Cliff Long Memorial Park was put in a couple of weeks ago. Mayor said he has talked to Evadean Long and she will pick a date for a ceremony. Raising the Council member's salary was discussed. It was decided not to raise the salary. Mayor said the variance for the fence for Neil Grover was approved. Mayor talked to our Attorney Dale Storer and he said "No, it was not right to approve the variance". He explained that if you have a fence and don't move the fence it is okay. But once you move the fence then you come into new regulations. Mayor said we approved the variance for the fence and it should have been for the building. He had 18 feet and not 25 feet. So, the variance should have been for the set back. The Council discussed the issue. Mayor discussed the day care inspections to raise the fee to $30.00. Council member Scott Long made a motion to enter into a MOU with the City of Idaho Falls Fire Dept., specifically the fire marshal, to perform day care inspections in the City of Iona. They would be given a fee of $20.00 and we would charge $10.00 administration. Council member Clip Holverson seconded and all were in favor. Mayor said he and Council member Scott Long met with the Sheriff on the contract and agreed on $28,400 based on tickets, situations and coverage of the road and back up for SanDee. A company subcontracted with ICRMP has requested that our City building and other City owned buildings be inspected for insurance purposes. The city vehicles, shop, shelters etc. would be inspected also. The City building is free and the other items mentioned above would cost approximately $1,000 for inspection/appraisals. Council member Scott Long suggested just doing the City building for now. Mayor let the council know the dates for filing for City Council candidacy. Council member Dennis McArthur mentioned that this fall we need a tree trimming project. Mayor asked Council member Dennis McArthur and Steve Elliott to coordinate the project. The newsletter information needs to be to Dennis by Sept. 11 to Council member Clip Holverson asked about two people that are on the delinquent water list and why there water is still on. They have been on the water list since Clip has been on the council. Mayor mentioned how busy Work Supervisor Zech Prouse and Police Chief SanDee Knowles have been. Zech and SanDee will coordinate together. Council member Steve Elliott suggested when they get this far behind it should be paid in full. Mayor read a "Thank You" note from Virginia Russell thanking City Clerk Betty McKinlay, Work Supervisor Zech Prouse, and Ross Johnson and Zech's work partner Dennis McArthur for helping get rid of the tree that had fallen down in their yard. Council member Scott Long motioned to adjourn and Council member Steve Elliott seconded. Time: 10:00 p.m. U�' c kAt_ Q Q�t k-.. CITY OF IONA 07-08 BUDGET WORKSHEET 06-07 BUDGET WATER REVENUE COLLECTIONS HOOK UP FEES INTEREST FUND BALANCE GRANT $ 140,000.00 $ 36,000.00 3,500.00 $ 40,000.00 WATER RESERVE WATER BOND $ 40,000.00 TOTAL WATER REVENUE $ 259, 500.00 07-08 PROPOSED $ 140,000.00 $ 36,000.00 $ 4,000.00 $ 50,000.00 $ 40,000.00 $ 2,500,000.00 $ 2,770,000.00 NOTES t (v..4.ctj oo WATER EXPENSE ELECTRICITY SALARIES OFFICE SUPPLIES VEHICLE REPLACEMENT MAINTENANCE CAPITOL IMPROVEMENTS ENGINEERING COSTS BOND PAYMENT BOND INTEREST TANK REPLACEMENT FUND WATER SYSTEM UPDATE $ 30,000.00 $ 26,000.00 7,000.00 5,000.00 $ 30,000.00 $ 75,132.00 5,000.00 $ 28,107.00 3,261.00 $ 50,000.00 TOTAL WATER EXPENSE $ 259,500.00 $ 28,000.00 $ 30,000.00 $ 7,000.00 $ 7,000.00 $ 30,000.00 $ 61,632.00 $ 15,000.00 $ 29,928.00 $ 1,440.00 $ 60,000.00 $ 2,500,000.00 $ 2,770,000.00 5 Cam, � . C-D GENERAL REVENUE STATE HIGHWAY USERS STATE REVENUE SHARE STATE LIQUOR TAX BEER & DOG LICENSE COURT REVENUE INTEREST CABLE TV FRANCHISE NATURAL GAS FRANCHISE POWER FRANCHISE PROPERTY TAX BUILDING RENT MISC GRANTS FUND BALANCE BUILDING INSPECTION FEES 06-07 BUDGET $ 47,000.00 $ 42,000.00 $ 16,000.00 100.00 1,000.00 4,000.00 3,400.00 7,000.00 $ 10,500.00 $ 128,000.00 5,000.00 5,000.00 $ 10,000.00 $ 10,000.00 TOTAL GENERAL REVENUE $ 289,000.00 GENERAL EXPENSE PAYROLL RETIREMENT HEALTH INSURANCE PAYROLL TAXES UTILITIES OFFICE SUPPLIES INSURANCE LIABILITY LEGAL & AUDIT POLICE VEHICLE REPLACEMENT CIVIL DEFENSE ADVERTISING LIBRARY MAINTENANCE CAPITOL IMPROVEMENTS MISC TRAVEL BUILDING INSPECTIONS 07-08 PROPOSED $ 60,000.00 7,000.00 $ 10,000.00 8,500.00 $ 22,000.00 $ 7,000.00 6,800.00 9,000.00 $ 37,500.00 $ 49,000.00 $ 44,000.00 $ 20,000.00 5,000.00 500.00 $ 700.00 $ 5,000.00 200.00 $ 1,200.00 $ 52,725.00 $ 4,500.00 $ 47,000.00 $ 3,600.00 $ 6,775.00 $ 9,200.00 $ 3,500.00 TOTAL GENERAL EXPENSE $ 11,000.00 $ 132,000.00 $ 5,000.00 $ 5,000.00 $ 289,000.00 $ 20,000.00 $ 10,000.00 $ 21,600.00 $ 336,300.00 $ 66,000.00 $ 8,000.00 $ 25,000.00 $ 9,000.00 $ 22,000.00 $ 7,500.00 $ 7,000.00 $ 9,000.00 $ 37,500.00 $ 5,000.00 $ 500.00 $ 1,500.00 $ 3,000.00 $ 69,000.00 $ 43, 300.00 $ 8,000.00 $ 6,000.00 $ 9,000.00 $ 336,300.00 NOTES 1-141_`Ctu (77 120,, ,w 149, (-11,'W J�1 C csv 06-07 BUDGET 07-08 PROPOSED NOTES EQUIP REPL FUND REV EQUIP RENT WATER EQUIP RENT GENERAL WT EQUIP BALANCE GEN EQUIP BALANCE 5,000.00 5,000.00 $ 28,571.00 $ 30,071.00 $ 5,000.00 $ 5,000.00 $ 33,571.00 $ 35,071.00 TOTAL EQUIP REPL FUND $ 68,642.00 $ 78,642.00 EQUIP REPL EXPENSE EQUIP REPL WATER EQUIP REPL GENERAL EQUIPMENT RESERVES 5,000.00 5,000.00 $ 58,642.00 $ 38,571.00 $ 40,071.00 TOTAL EQUIP REPL FUND $ 68,642.00 $ 78,642.00 0 06-07 BUDGET 07-08 PROPOSED NOTES RECREATION REVENUE BASEBALL FEES $ 5,500.00 $ 10,000.00 SHELTER RENT $ 600.00 $ 500.00 WESTERN BOYS FEES $ - $ 300.00 FUND BALANCE $ 650.00 TOTAL RECREATION REVENUE $ 6,750.00 $ 10,800.00 RECREATION EXPENSE EQUIPMENT $ 1,000.00 $ 1,000.00 RECREATION LABOR $ 2,500.00 $ 3,000.00 BASEBALL SUPPLIES $ 3,000.00 $ 4,000.00 MAINTENANCE $ 250.00 $ 2,800.00 TOTAL RECREATION EXPENSE $ 6,750.00 $ 10,800.00 013/4 • l'22h -tP I 5OE),01)-0 at-o-b Ali _ ice. a ,5 / Co 7-aG ; k Lo, uoz) .00 i41,050 &-kty - Pt.te.,1 u AA7 c14-71-yES Al�Y t )e.r-k so ye) eix CITY OF IDAHO FALL TREASURER'S OFFICE DATE: August 20, 2007 TO: INTER -OFFICE MEMO City of Iona Mayor, City Council Members Ron Nelson, Treasurer and Betty McKinlay, Clerk FROM: Craig Rockwood SUBJECT: Iona FY 07/08 Budget Documents. I apologize for not being able to deliver and explain these budget packets in person but I will be out of town on the night of your meeting. I have worked with Ron and Betty to put this information together so you could approve your next year's budget. If there are any changes to the assumptions I have had to make I will correct the paper work when I get home so Betty can get it published as required by State law. I will try to explain the assumptions and changes I have made, realizing that after you have discussed and approved the final budget I will change the documents to match what you have approved. 1. It would be my recommendation that you leave the $2,500,000 proposed water bond project out of the budget. It would much cleaner to wait until you have identified an exact number for a project, have the voters approve the proposed bond and then reopen the budget to include the new revenue and expenditure. The ordinance document I have prepared does not include the $2,500,000 expenditure. If you decide to leave it in I will need to change the ordinance before it is published. 2. The general fund total amount you approved as a proposed budget is still the same but I increased the property tax revenue by about $12,000 to pick up the new value of annexations and new construction in the City. The number you proposed did not include these funds which I assumed you would definitely want to include. Even with this increase our overall levy will go down because of the general increase to the total assessed evaluation of the City. Scott Long can explain this if you need further explanation. I decreased some other estimated revenues to compensate for the increase in property tax. 3. I had to decrease the total proposed budget for the equipment replacement fund by $5,000 because the transfer from the water fund was not made last year. At some point this year you will need to pay the equipment replacement fund $5000 from ir the general fund and $5000 from the water fund or you will need to reduce the budget by $10,000 when you get ready to do the 08/09 budget. 4. The proposed water budget leaves a deficit of almost $5.00 per customer per month or a total of almost $30,000 which will have to come from your reserves. I recommend that you study the water budget very closely before approving it and try to get it closer to breaking even by reducing expenditures. I have included a "Water Bill Analysis" sheet which will hopefully help with your discussion. Once again I apologize for not being able to give you these explanations in person. Betty and Ron can contact me next week and I will help them make any changes to the ordinance that need to be made. Thank you, Craig Rockwood ORDINANCE NO. AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, APPROPRIATING THE SUM OF $692,742 TO DEFRAY EXPENSES AND LIABILITIES OF THE CITY OF IONA FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSE FOR WHICH SAID APPROPRIATION IS MADE. BE IT ORDAINED by the Mayor and City Council of the City of Iona, Bonneville County, Idaho. Section 1: That the sum of $692,742 be, and the same is appropriated to defray the necessary expenses and liabilities of the City of Iona, Bonneville County, Idaho for the fiscal year beginning October 1, 2007. Section 2: The objects and purposes for which such appropriation is made, and the amount of each object and purpose is as follows: ESTIMATED EXPENDITURES: GENERAL FUND AND STREETS: General Administration $ 224,000.00 Grants $ 20,000.00 Capital Outlay and Maintenance $ 92,300.00 Equipment Replacement $ 75,642.00 WATER FUND: Administration $ 80,000.00 Capital Outlay and Maintenance $ 158,632.00 Bond and Interest Payment $ 31,368.00 RECREATION: Administration $ 10,800.00 TOTAL EXPENSES: $ 692,742.00 Section 3: That a general tax levy on all taxable property within the City of Iona be levied in an amount allowed by law for the general purposes for the said City, for the fiscal year beginning October 1, 2007. Section 4: All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed. Section 5: This ordinance shall be in full force and effect from and after its passage, execution and publication in the manner required by law. PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 21 st DAY OF AUGUST, 2007. Brad Anderson, Mayor STATE OF IDAHO ) ss COUNTY OF BONNEVILLE ) I, Betty McKinlay, City Clerk of the City of Iona, Idaho do hereby certify: That the above and foregoing is a full and correct copy of the Ordinance entitled "AN ORDINANCE PROVIDING FOR THE FISCAL PERIOD APPROPRIATION OF THE CITY OF IONA, IDAHO FOR THE PERIOD COMMENCING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008; APPROPRIATING AND APPORTIONING THE MONEYS OF SAID CITY TO AND AMONG THE SEVERAL FUNDS OF THE SAID CITY AND DESIGNATING THE PURPOSE FOR WHICH SAID MONEYS MAY BE EXPENDED; SPECIFYING THE AMOUNT OF MONEY PAID BY PROPERTY TAX; PROVIDING WHEN THE ORDINANCE SHALL BECOME EFFECTIVE:" passed by the City Council and Approved by the Mayor this 21st day of August, 2007. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said City. (seal) BETTY MCKINLAY, CITY CLERK IONAB93.XLS CITY OF IONA 2007-2008 BUDGET WORKSHEET LINE ITEM 2005-2006 ACTUAL 2006-2007 BUDGET 2007/2008 PROPOSED BUDGET NOTES WATER REVENUE Collections 124,915.00 140,000.00 140,000.00 Hook up Fees 29,225.00 36,000.00 36,000.00 Interest 3,822.00 3,500.00 4,000.00 Fund Balance 0.00 40,000.00 50,000.00 Tank Repl. Fd Grant 0.00 0.00 0.00 Water Cap Reserves 0.00 40,000.00 40,000.00 Proposed Bond 2,500,000.00 TOTAL WATER.. 157,962.00 259,500.00 2,770,000.00 LINE 2005-2006 2006-2007 2007-2008 ITEM ACTUAL BUDGET PROPOSED WATER EXPENSE Electricity 23,451.00 30,000.00 28,000.00 Salaries & Benefits 28,000.00 26,000.00 30,000.00 Office Supplies 6,378.00 7,000.00 7,000.00 Vehicle Expense 0.00 Vehicle Rplcmt. 0.00 5,000.00 7,000.00 Repairs & Maint. 23,480.00 30,000.00 30,000.00 Building Capital Capitol Improvements 16,639.00 75,132.00 61,632.00 Engineering Costs 5,000.00 15,000.00 Bond i & pri payment 31,368.00 31,368.00 31,368.00 Bond Reserve Fund Tank Rplcmnt Fd. 50,000.00 60,000.00 Wa Capital Imprv. 2,500,000.00 TOTAL WATER 129,316.00 259,500.00 2,770,000.00 Page 1 IONAB93.XLS LINE ITEM 2005-2006 ACTUAL 2006-2007 BUDGET 2007-2008 PROPOSED BUDGET NOTES GENERAL REVENUE State Highway users 47,703.00 47,000.00 49,000.00 State Revenue Shr. 42,502.00 42,000.00 44,000.00 State Liquor Tax 25,545.00 16,000.00 20,000.00 Beer & Dog Lisc. 100.00 100.00 200.00 Court Revenue 1,138.00 1,000.00 1,200.00 Interest 4,048.00 4,000.00 4,500.00 Cable TV Franchise 3,244.00 3,400.00 3,600.00 Natural Gas Franch. 12,108.00 7,000.00 9,200.00 Utah Power Franch. 10,579.00 10,500.00 11,000.00 Property Tax 143,769.00 128,000.00 144,144.00 Building Rent 5,550.00 5,000.00 5,000.00 Sale of Property Misc. 28,040.00 5,000.00 5,000.00 Grants 2,036.00 10,000.00 20,000.00 Fund Balance 10,000.00 0.00 Inspection Fees 19,456.00 Donations TOTAL GENERAL.. 326,362.00 289,000.00 336,300.00 EQUIPMENT REPLACEMENT FUND REVENUE Equip Rent Water 0.00 5,000.00 7,000.00 Equip Rent General 5,000.00 5,000.00 5,000.00 WT Equip Balance 28,571.00 28,571.00 28,571.00 GEN Equip Balance 30,071.00 30,071.00 35,071.00 TOTAL EQUIP REPLCMT FD. 63,642.00 68,642.00 75,642.00 RECREATION REVENUE Baseball 5,920.00 5,500.00 10,000.00 Shelter Rental 360.00 600.00 500.00 Western Boys Fees 0.00 0.00 300.00 Fund Balance 0.00 650.00 0.00 Miscel Donations 0.00 0.00 TOTAL RECREATION 6,280.00 6,750.00 10,800.00 Page 2 IONAB93.XLS EXPENSE LINE ITEM 2005-2006 ACTUAL 2006-2007 BUDGET 2007-2008 PROPOSED BUDGET _ NOTES GENERAL EXPENSE Payroll 61,828.00 60,000.00 66,000.00 Retirement 6,562.00 7,000.00 8,000.00 Health Insurance 12,906.00 10,000.00 25,000.00 Payroll Taxes 7,890.00 8,500.00 9,000.00 Utilities 18,276.00 22,000.00 22,000.00 Office Supplies 5,177.00 7,000.00 7,500.00 Insurance Liability 6,802.00 6,800.00 7,000.00 Legal & Audit Fees 8,419.00 9,000.00 9,000.00 Police 26,387.00 37,500.00 37,500.00 Vehicle Rplcmt. 5,000.00 5,000.00 5,000.00 Civil Defense 500.00 500.00 Advertising 1,379.00 700.00 1,500.00 Library 670.00 2,000.00 3,000.00 Maintenance: 35,263.00 47,725.00 64,000.00 (Vehicles) (Other) (Park&Tree) 5,000.00 5,000.00 Capitol Improvements: 108,284.00 40,000.00 23,300.00 (Building) (Equipment) (Tree grant) 0.00 10,000.00 20,000.00 Building Inspection 0.00 9,000.00 Miscel. 2,949.00 5,000.00 6,225.00 BMPO 275.00 275.00 275.00 Public Transportation 1,500.00 1,500.00 1,500.00 Travel 1,702.00 3,500.00 6,000.00 TOTAL GENERAL 311,269.00 289,000.00 336,300.00 EQUIP. REPL. EXPENSE Equip Purchase Equip Replmt Wt 0.00 5,000.00 7,000.00 Equip Replmt Gen 0.00 5,000.00 5,000.00 Equip Reserves Gen 0.00 30,071.00 35,071.00 Equip Reserves WT 0.00 28,571.00 28,571.00 Total Equip Repl. 0.00 68,642.00 75,642.00 RECREATION EXPENSE Equipment 1,120.00 1,000.00 1,000.00 Recreation Labor 2,105.00 2,500.00 3,000.00 Baseball Supplies 3,210.00 3,000.00 4,000.00 Maintenance & Miscl. 0.00 250.00 2,800.00 TOTAL REC. 6,435.00 6,750.00 10,800.00 _ Total Budget 623,892 3,192,742 Page 3 City of Iona Water Bill Analysis Proposed 07/08 Budget Actual 06/07 Budget Actual 04/05 Budget Cost per Cost per Cost per Service Month Balance Month Balance Month Balance Monthly Water Service $ 20.00 $ 20.00 $ 20.00 Electricity $ 4.35 $ 15.65 $ 3.90 $ 16.10 $ 3.88 $ 16.12 Salaries & Benefits $ 4.66 $ 10.99 $ 4.66 $ 11.44 $ 2.96 $ 13.16 Office Supplies $ 1.08 $ 9.91 $ 1.06 $ 10.38 $ 1.07 $ 12.09 Equipment Replacement $ 1.08 $ 8.83 $ 0.83 $ 9.55 $ 0.92 $ 11.17 Repairs & Maintenance $ 4.66 $ 4.17 $ 3.91 $ 5.64 $ 3.54 $ 7.63 Engineering $ 2.33 $ 1.84 $ - $ 5.64 $ - $ 7.63 Tank Replacement Capital $ 1.55 $ 0.29 $ 1.66 $ 3.98 $ 1.85 $ 5.78 Current Bond Debt Service $ 4.87 $ (4.58). $ 5.22 $ (1.24) $ 5.80 $ (0.02) Annual Expense over Revenues $ (29,458.00). $ (7,440.00). $ (108.00) * Assumption *536 Customers * 500 Customers *450 Customers * Revenue = Budgeted Revenue plus Interest Observations: 1. Current proposed budget under funds Water Fund by $29,458. These funds will have to come from water capital reserve funds. 2. Payroll is the main cause of the increased cost to operate the Water Fund. In three years the payroll budget has increased 67%. 3. This analysis does not include funds spent for capital expenditures. To date capital funds received from hook-up fees have covered capital expenditures, but this year's proposed capital revenues will not be enough to cover budgeted capital expenses and make up the deficit in the proposed water budget. 4. Options: A. Approve proposed budget as is and use up reserves to cover operating cost. B. Raise the water rate by $5.00 to break even. C. Lower proposed expenditures to get closer to a break even budget. D. Lower proposed expenditures and increase the monthly water fee. CITY OF IONA ** B U D G E T R E P O R T* R 07-31-07 PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 47,000.00 11,732.88 49,560.43 2,560.43- 001 310.000 STATE REVENUE SHARING 42,000.00 11,472.19 46,335.95 4,335.95- 001 315.000 STATE LIQUOR TAX 16,000.00 .00 27,075.00 11,075.00- 001 320.000 BEER & DOG LICENSES 100.00 100.00 270.00 170.00- 001 325.000 COURT REVENUE 1,000.00 185.40 1,153.09 153.09- 001 330.000 INTEREST 4,000.00 578.18 4,812.55 812.55- 001 335.000 CABLE TV FRANCHISE 3,400.00 .00 3,510.44 110.44- 001 340.000 NATURAL GAS FRANCHISE 7,000.00 .00 9,731.20 2,731.20- 001 345.000 UTAH POWER FRANCHISE 10,500.00 2,767.42 11,794.22 1,294.22- 001 355.000 BUILDING RENT 5,000.00 195.00 4,250.00 750.00 001 357.000 BUILDING DONATIONS .00 .00 .00 031 358.000 GRANTS 10,000.00 150.00 16,288.00 6,288.00- 001 360.000 PROPERTY TAX REVENUE 128,000.00 45,180.77 140,262.48 12,262.48- 001 390.000 MISCELLANEOUS REVENUE 5,000.00 1,816.00 22,715.94 17,715.94- 001 395.000 RESERVES 10,000.00 .00 .00 10,000.00 105.45 110.32 169.22 270.00 115.31 120.31 103.25 139.02 112.33 85.00 162.88 109.58 454.32 **TOTAL GENERAL FUND REVENUE 289,000.00 74,177.84 337,759-30 48,759.30- 116.87 * GENERAL FUND ".� D ACCOUNT# ACCOUNT TITLE ESTIMATED * *EXPENDED** EXPENSE MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 001 410.000 PAYROLL 60,000.00 8,825.00 49,444.00 10,556.00 82.41 001 420.000 RETIREMENT 7,000.00 644.49 6,554.38 445.62 93.63 001 422.000 HEALTH INSURANCE 10,000.00 1,372.00 20,059.90 10,059.90- 200.60 001 424.000 PAYROLL TAXES 8,500.00 602.37 6,083.47 2,416.53 71.57 001 440.000 ELECTRICITY - NATURAL GAS 22,000.00 717.65 17,037.18 4,962.82 77.44 001 445.000 OFFICE SUPPLIES 7,000.00 196.74 5,626.11 1,373.89 80.37 001 446.000 TRAVEL 3,500.00 .00 4,406.63 906.63- 125.90 001 447.000 ADVERTISING 700.00 .00 103.19 596.81 14.74 001 450.000 INSURANCE LIABILITY 6,800.00 1,133.00 6,802.00 2.00- 100.03 001 455.000 LEGAL & AUDIT FEES 9,000.00 500.00 7,600.00 1,400.00 84.44 001 460.000 POLICE SUPPLIES 37,500.00 .00 23,997.04 13,502.96 63.99 001 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 001 470.000 MAINTENANCE 52,725.00 4,469.00 37,124.80 15,600.20 70.41 001 472.000 BUILDING EXPENSE .00 .00 .00 001 475.000 CIVIL DEFENSE 500.00 .00 .00 500.00 001 460.000 LIBRARY 5,000.00 .00 582.15 4,417.85 11.64 001 490.000 CAPITAL IMPROVEMENTS 47,000.00 330.00 19,514.59 27,485.41 41.52 001 495.000 MISCELLANEOUS EXPENSE 6,775.00 4,003.10 10,363.47 3,588.47- 152.97 **TOTAL GENERAL FUND EXPENSES 289,000.00 22,793.35 215,298.91 73,701.09 74.50 **NET EXCESS OR DEFICIENCY(-) 51,384.49 122,460.39 122,460.39- CITY OF IONA * *BUDGET REPORT 07-3i-07 PAGE 4 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 140,000.00 10,385.77 112,128.65 27,871.35 002 310.000 HOOK UP FEES 36,000.00 1,200.00 31,210.00 4,790.00 002 315.000 INTEREST 3,500.00 333.89 3,914.20 414.20- 002 350.000 TANK REPLACEMENT FUND 40,000.00 .00 .00 40,000.00 002 395.000 RESERVES 40,000.00 .00 .00 40,000.00 80.09 86.69 111.83 **TOTAL WATER FUND REVENUE 259,500.00 11,919.66 147,252.85 112,247.15 56.74 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 26,000.00 .00 29,000.00 3,000.00- 111.54 002 440.000 ELECTRICITY 30,000.00 2,741.43 17,875.03 12,124.97 59.58 002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 876.19 6,277.94 722.06 89.68 002 450.000 ENGINEERING COSTS 5,000.00 .00 2,500.00 2,500.00 50.00 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 470.000 REPAIRS & MAINTENANCE 30,000.00 2,009.30 21,878.43 8,121.57 72.93 480.000 BOND PAYMENT 28,107.00 .00 28,107.00 .00 100.00 002 482.000 BOND INTEREST 3,261.00 .00 3,261.14 .14- 100.00 002 485.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 490.000 CAPITAL IMPROVEMENTS 75,132.00 511.50 49,545.68 25,586.32 65.94 **TOTAL WATER FUND EXPENSE 259,500.00 6,138.42 158,445.22 101,054.78 61.06 **NET EXCESS OR DEFICIENCY(-) 5,781.24 11,192.37- 11,192.37 CITY OF IONA • *BUDGET R E P O R T* S 07-31-07 PAGE 5 **** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 28,571.00 .00 .00 28,571.00 003 396.000 EQUIP RESERVES --GENERAL 30,071.00 .00 .00 30,071.00 **TOTAL EQUIP REPLACEMENT REVENUE 68,642.00 .00 .00 68,642.00 **** EQUIP REPLACEMENT **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 003 415.000 EQUIP REPLACEMENT --GENERAL 003 490.000 EQUIPMENT PURCHASE **TOTAL EQUIP REPLACEMENT EXPENSE 5,000.00 .00 .00 5,000.00 5,000.00 .00 .00 5,000.00 58,642.00 .00 .00 58,642.00 68,642.00 .00 .00 68,642.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA * *BUDGET R E P O R T* lg 07-31-07 PAGE 6 **** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 5,500.00 .00 10,817.00 5,317.00- 196.67 004 310.000 SHELTER RENTAL 600.00 210.00 520.00 80.00 004 320.000 WESTERN BOYS FEES .00 .00 .00 004 395.000 RESERVES 650.00 .00 .00 650.00 86.67 **TOTAL RECREATION FUND REVENUE 6,750.00 210.00 11,337.00 4,587.00- 167.96 **** RECREATION FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 1,000.00 .00 238.50 761.50 23.85 004 415.000 RECREATION LABOR 2,500.00 1,550.50 1,550.50 949.50 62.02 004 420.000 BASEBALL SUPPLIES 3,000.00 25.00 4,841.78 1,841.78- 161.39 004 470.000 RECREATION MAINTENANCE 250.00 .00 .00 250.00 **TOTAL RECREATION FUND EXPENSE 6,750.00 1,575.50 6,630.78 119.22 98.23 **NET EXCESS OR DEFICIENCY(-) 1,365.50- 4,706.22 4,706.22- Monthly Expense Report 7/31 /2007 Vendor Amount Date Description ROCKY MTN POWER $ 3,405.23 COLUMBIA PAINT $ 9.78 ALL AMERICAN SPORTS $ 15.00 BRAD ANDERSEN $ 105.76 BETTY B-DAY/OFFICE SUPPLIES BMC WEST $ 26.55 ROBYN KEYES $ 1,000.00 DIG LINE $ 29.04 T & C GARDENS $ 29.48 ROSE SHOP $ 47.35 M THORNTON OSWALD SERVICE $ 74.39 LES SCHWAB SERVICE $ 74.39 PSI $ 112.20 MTN WEST $ 330.00 DIAMOND DUST CAL STORES $ 143.75 IDAHO RURAL WATER ASSN $ 375.00 HOLDEN KIDWELL $ 500.00 CITY OF IF $ 573.25 ANIMAL CONTROL WHEELER ELEC $ 960.00 ICRMP $ 1,133.00 LIABILITY INSURANCE TRPTA $ 1,500.00 TARGHEE REGIONAL PUBLIC TRANSIT AUTH AIC $ 25.00 GUIDEBOOK BLUE CROSS $ 27.10 INTERMOUNTAIN GAS CO $ 53.85 GREAT IMPRESSIONS $ 138.00 CITY JACKETS SR SANITATION $ 240.00 DIANA NELSON $ 70.00 _ CLEANING BOB MCBRIDE $ 1,045.00 _ BUBBAS BBQ $ 1,258.75 IONA DAYS REGENCE BLUE SHIELD $ 1,344.90 VERNON STEEL $ 43.50 R & S DIST $ 97.67 VALLEY READY MIX $ 572.00 MONUMENT POSTMASTER $ 139.36 UNITED PIPE $ 2.62 AMERICAN CONST $ 9.00 ENERGY LABS $ 40.00 FALLS PLUMBING $ 60.10 FRED & WAYNES $ 75.00 ALLTEL $ 112.65 HOLDEN KIDWELL $ 511.30 LANDON EXCAVATING $ 1,707.50 MICRO SERV $ 72.90 CHASE CARD SVC $ 92.17 OFFICE SUPPLIES 6-12 EZ MART $ 172.74 AT&T $ 85.96 Q WEST $ 288.36 07-Sep-07 014 Number of Events by Type From: 08/01/2007 00:00:00 To: 09/01/2007 00:00:00 Page 1 of 2 All Agency ID/Name: IONAPD IONA POLICE DEPARTMENT Dispatch Group: * ALL * # vents - Event 911 HANG-UP CALL 5 ALARM FIRE 1 ANIMAL TROUBLES 11 ASSAULT REPORT NOT IN PROGRESS 1 ASSIST OTHER 1 BURGLARY IN PROGRESS 1 BURGLARY NOT IN PROGRESS 2 ON CIVIL PAPER SERVICE 6 DAMAGENANDALISM/MISCHIEF IN PROGRESS 1 DAMAGENANDALISM/MISCHIEF NOT IN PROGRESS 2 DISTURBANCE NOT IN PROGRESS 1 FIRE CHIMNEY 1 FIRE STRUCTURE 1 FOLLOWUP 13 HARASSMENT/STALKING/THREAT NOT IN PROGRESS 1 LI 1"1'hRING 2 LOST OR FOUND PROPERTY 1 MESSAGE FOR OFFICER 2 1.4 07-Sep-07 Number of Events by Type From: 08/01/2007 00:00:00 To: 09/01/2007 00:00:00 All MISCELLANEOUS INFORMATION MISSING PERSON Overdose/Ingestion/Poisoning PUBLIC SERVICE STAND BY, KEEP THE PEACE SUBJECT STOP SUSPIC/WANTED CIRCUMSTANCE THEFT NOT IN PROGRESS TRAFFIC STOP TRAFFIC COMPLAINT TRAFFIC HAZARD Page 2 of 2 2 2 1 1 1 1 2 2 23 1 1 Total IONAPD 90 NOTICE Notice is hereby given that the City Council of the City of Iona, Idaho will hold a public hearing for consideration of the proposed budget for the fiscal period October 1, 2007 — September 30, 2008 pursuant to the provisions of Section 50-1002, IC., said hearing to be held at City Hall 3548 N. Main, Iona, Idaho at 6:30 p.m., on August 21, 2007. At said hearing all interested persons may appear and show cause, if any they have, why said proposed budget should not be adopted. Dated this 15th day of August 2007. Betty McKinlay, City Clerk City Council Meeting will follow after the budget hearing