HomeMy Public PortalAbout2013_06_25_R076 ESI Agreement Continuance The Town of
Leesburg,
Virginia
PRESENTED: June 25, 2013
RESOLUTION NO. 2013-076 ADOPTED: June 25, 2013
A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEESBURG ESI PROGRAM
WHEREAS, in January of 1997 the town signed an Agreement with the Engineers and
Surveyors Institute (ESI) creating a public/private partnership and a program for improving the
Town of Leesburg plan review and approval process; and
WHEREAS, in July of 2000, the Agreement was re-authorized by the adoption of
Resolution#2000-137; and
WHEREAS, in December of 2004, the Agreement was re-authorized by the adoption of
Resolution#2004-199; and
WHEREAS, in December of 2008, the Agreement was re-authorized by the adoption of
Resolution#2008-182; and
WHEREAS, the purpose of the ESI Program is to achieve a reduction in the overall time
required to review and approve land development plans submitted to Leesburg as well as to
improve the quality of submissions and compliance with current ordinances and standards; and
WHEREAS, the ESI Program includes Peer Review of Plans, Education Classes, and
Technical Issue Resolution as well as other benefits noted within the attached agreement; and
WHEREAS, the period of the Agreement for the Leesburg ESI Program is set to expire
on June 30, 2013; and
WHEREAS, ESI has requested re-authorization of the Agreement with the initial term of
one (1) year starting on July 1, 2013, with four (4) additional one-year renewals starting on July
-2-
A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEESBURG ESI PROGRAM
1, 2014 (which will continue to coordinate the Agreement period with the town's fiscal year);
and
WHEREAS, the average number of plan submissions to obtain approval has been
reduced from over 5 (before ESI's involvement began in 1997) to 3 or less with Leesburg's
current Plan Review Process; and
WHEREAS, ESI has conducted over twenty (20) education classes specifically for
support of the Leesburg ESI Program; and
WHEREAS, the ESI Peer Review Committee has reviewed over 2000 plan submissions
during the past eleven(15)years; and
WHEREAS, multiple chapters of the Town's Design and Construction Standards Manual
have been revised based on recommendations and support from the Technical Issue Committee
of the Leesburg Program; and
WHEREAS, the ESI Leesburg Program continues to improve communications between
town staff and the engineering and surveying community; and
WHEREAS, the continued method of financing the Peer Review Program will be funded
by the ESI/private sector's pay as you go program; and
WHEREAS, the Town's complete ESI membership costs shall continue at the existing
contract cost of$1,250 per month($15,000 per year) for the new term of the Agreement; and
WHEREAS, the Director of Plan Review recommends approval of the reauthorization of
the ESI Agreement.
-3-
A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEESBURG ESI PROGRAM
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that the
Town Manager is authorized to sign a new Agreement with ESI under the terms and conditions
of the attached agreement which is in a form that has been approved by the Town Attorney and
limits the town's cost to no greater than $1,250 per month ($15,000 per year) for an initial one
(1) year period starting on July 1, 2013, and for four (4) additional one-year renewals starting on
July 1, 2014.
PASSED this 25th day of June, 2013.
'it, MIMI WWI
l_1r'C. mstattd, Mayor
Town of Leesburg
ATTSTn
Clerk of Courx it
P:\Resolutions\2013\0625 ESI Program Renewal.doc