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HomeMy Public PortalAbout2003I CITY OF McCALL AIRPORT ADVISORY COMMITTEE December 3, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:15 PM. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry Robinson Jerry McCauley Attendees Kevin Delaney -Airport Manager Minutes of Previous Meeting(s) The minutes for October 28th meeting were approved, and November 5s' with one change Public Comment None Business Airport Snow Removal Equipment: Plow The AAC are concerned with the airport plow blade. The blade was damaged during a snow event last year and was never fixed. The Airport Manager advised that the plow has a 1 '/d' gap between the ground and the blade. The committee stated that the previous Airport Manager had received an estimate on repairing the plow but nothing was done. 47, Action: The AAC advised looking into repairing the blade or replacing the plow. Airport Snow Removal The Airport Manager explained the extent of his training with the equipment and with the snow removal process. The AAC advised that the training was insufficient and that they would be available for advice. Action: The AAC will write a letter of concern to the City Council that the Airport Manager has a lack of instruction and needs help. Kasey Lindsay and Chris Cox The Airport Manager advised that the two individuals (Mr. Lindsay and Mr. Cox) with lots 15 and 16 have submitted a request to connect their culverts together. The Airport Manager consulted with the Public Works Director and City Manager. In addition, he met with Kasey Lindsay to discuss the plan and has no problems with their plans. Action: The AAC agreed with the Airport Manager's decision to approve the modification and recommends having the Public Works Director and Airport Manager inspects the installation of the culvert before the hole is filled. Cell Tower: The AAC explained the history of the Cell Tower and has concerns that the company is not fulfilling their obligation to keep the tower lighted. A condition of the agreement with the City of McCall and Clear Shot Communication was to keep the tower lighted at all times. Action: The AAC recommends lowering the intensity to accommodate the neighborhood while maintaining a level of safety during low visibility. The AAC advises the Airport Manager to meet with the City Planner and talk to the Cell Tower owners to get it fixed. AIP #9 The Airport Manager decided that the proxy card would not work at the Airport and has decided to stay with the key pads. The Airport Manager advised of developing a draft of the new gate procedures and the process obtaining an access code, which should be available for the AAC's review in January. Open Discussion The AAC discussed a meeting date and time. The AAC decided that their meetings will be held the first Thursday of every month at noon, in Legion Hall. The next meeting will be held January 8 , the second Thursday of the month because of the New Year holiday. Adjournment The Airport Advisory Committee adjourns at 1:25 PM. fl ' 4A4/M Airpoevin Delaney 'Lon MacNichol, AAC Chairperson CITY OF McCALL AIRPORT ADVISORY COMMITTEE November 5, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:30 pm. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry Robinson Attendees Kevin Delaney -Airport Manager Dan Scott Steve Loomis Mike Chapman Kevin Bachelor Bill Keating Doug Walberg Bob Parker Minutes of Previous Meetings) The minutes for October I' meeting were approved, with the one change. Public Comment The AAC Chairperson stated that the AAC was waiting on making a recommendation to the Airport Manager until an accurate drawing is completed by the airport engineer, Armstrong Consultants, that deplicts the triangle. The Airport Manager reiterated the Chairperson's statement and will report back when he meets with the engineer. Business Triangle Development: Talboy Construction Proposal Mike Chapman represented Talboy Construction; presented the current returned surveys. He stated he had received five surveys and all gave a mixed review of the demand. He will continue to compile the information and deliver it to the AAC. Mr. Chapman will look into whether or not Tallboy Construction would consider installing the utilities. Loomis Proposal: Steve Loomis is interested in building a hanger on two lots. The AAC reiterated that special consideration is being made for those people on the waiting list. He would be interested in connecting the utilities. Airport Fencing Project-AIP #9 The Airport Manager reported that 90% of the fence project has been completed. The gates will be delivered possibly in December; however, installation date is contingent on snow. The AAC stressed concern over access for the transient traffic by installing extra gates for them. There are some changes being made to the current plans and more could be made within reason. The Airport Manager stated he was in the process of developing gate procedures and a security plan. He will present the gate procedures to the AAC when a draft is completed. Minimum Standards: The AAC Chairperson stated there are some concems over the primary use of the hangers on the airport and inspections should be conducted ensure compliance with minimum standards. The Airport Manager read the sections of the minimum standards to the AAC that addressed storage of non -aviation goods in the hanger. The Airport Manager stated that inspections will be conducted in the future, however, in order to conduct inspections there needs to be procedures, which there are none in place. Open Discussion Mr. Parker asked the AAC, what their position was on Talboy Construction developing the triangle. The AAC stated that more information was needed from the engineer because they are concerned with the lack of snow storage. However, the AAC felt the people on the waiting list should be given priority for development of the triangle. Adjournment The Airport Advisory Committee adjourns at 7:25 PM. Airport Manag —Kevin Delaney Lori MacNicChairperson i CITY OF MC CALL i AIRPORT ADVISORY COMMITTEE October 28, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:05 pm. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry McCauley Jerry Robinson Attendees Kevin Delaney -Airport Manager Robert Strope Business Developing the Triangle: The City Manager, Robert Strope reiterated that the triangle needs to be thoroughly thought out because of the limited amount of space available and potential revenues. The group unanimously agreed that special attention should be taken for the people on the waiting list and the land should be utilized. The AAC discussed getting the most from the developer by including the installation of the utilities or whether the City could have them installed. The Airport Manager stated he will be setting a meeting with the engineer, to discuss the triangle Action: AAC recommends getting an accurate drawing that deplicts the triangle showing the layout of the lots, taxiways, safety areas and snow storage. Adjournment The Airport Advisory Committee adjourns at 8:10 PM. AirportManager — _ . ey cNichol, AAC Chairperson Lo'Ma I i CITY OF MC CALL AIRPORT ADVISORY COMMITTEE October 1, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:30 pm. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry Robinson Attendees Kevin Delaney -Airport Manager Dan Scott Mike Chapman Bonnie Bertram Minutes of Previous Meeting(s) The minutes for September 3rd meeting were approved. Public Comment Bonnie Bertrum, Four Comers Committee member, spoke to the committee about the four comers project which is set to begin in Spring 04' and gave background information. IN addition, she solicited for sponsors to purchase dedication placards for display on pilasters. Dan Scott, McCall Aviation, advised that the Idaho Department of Transportation have decided to host the annual fly -in in McCall. The group decided that the fly -in should focus on the pilots and host activities for the family. Business i Triangle Development: Talboy Construction Proposal Mike Chapman represented Talboy Construction; presented and explained Talboy's Contrustions proposal for the triangle development. The proposal contained a timeline for developing the triangle, examples of hangers and a survey. The AAC wanted reassurance that those individuals on the "airport waiting list" would be included in the process. AAC will review the proposal and prepare questions for the next AAC meeting. Action: AAC will hold a special meeting to discuss and make recommendations on the proposal. The AAC consented to the distribution of the survey and will further discuss the proposal next meeting. Airport Fencing Project-AIP #9 The Airport Manager reported that the contractor for the fence project, Mountain Sates Fencing started September 22'd and will conclude 30 days later. The Airport Manager explained the delay in the delivery of the pivot gates and an anticipated delivery date is approximately 14 weeks. Budget for fiscal year 2003-2004 The Airport Manager provided information on the following items: 1. Increase in wages and salaries 2. Increase in heating, lighting and utilities 3. Use of building 4. Parks and recreations department's contribution 5. Estimated fuel flow 6. USFS income fluctuates from year to year 7. Increase in administrative transfer from $ 6,000 to 14,687 8. Estimated tax revenue and property taxes Open Discussion The AAC committee wants to start brainstorming ideas to generate revenues. Possible revenue sources are establishing vehicle parking fees, increasing seasonal and transient tie down fees. Adjournment The Airport Advisory Committee adjourns at 7:25 PM. Airport Malt er — Kevin elaney Lori acNichol, AAC Ch. rperson I CITY OF MC CALL AIRPORT ADVISORY COMMITTEE September 3, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:05pm. Members Present Lori MacNichol (chairperson) Gordon Eccles Willy Acton (USFS) Jerry McCauley Attendees Kevin Delaney -Airport Manager Dan Scott Minutes of Previous Meeting(s) The minutes for August 6`s meeting were approved. Public Comment None Business Additional item to the agenda, Budget for fiscal year 2003-2004 The AAC requested information in regards for the following line items: 1. Increase in wage and salaries 2. Increase in heating, lighting and utilities 3. Use of building 4. Parks and recreations department's contribution 5. Estimated fuel flowage 6. USFS income fluctuates from year to year 7. Increase in administrative transfer from $ 6,000 to 14, 687 8. Estimated tax revenue and property taxes Action: AAC requested the Airport Manager provide an explanation for the items listed above. Additional item to the agenda, City Manager's Letter to AAC The AAC discussed the contents of the letter and the assumption of the lease from Salmon Air to Mr. Stephen White d/b/a Granite Holdings LLC. AAC felt the transcripts of the minutes were misinterpreted and the letter was not necessary. The AAC reiterated their concerns with the assignment of the lease because Mr. White's intent was never established. The committee recalled other assignment of leases, stated that the person's that assumed the lease should have specified a business plan and/or their intent. Action: AAC requested a copy of Mr. White d/b/a Granite Holding, LLC, letter of intent that was submitted to the Airport Manager. Airport Fencing Project-AIP #9 The Airport Manager reported that there are no established start dates, however the Airport Manager plans to meet with Keith Kohler next week to discuss the project. The AAC inquired about the time frame to use the AIP money before the airport looses it. The AAC discussed the type of access gates, and whether they would be punch code or card key. Action: The AAC requested that the Airport Manager provide information on the project's start date and specifics of the AIP grant. Hazardous Fuels Reduction Grant The Airport Manager reported the airport is applying for a state grant to clean-up the under lying brush east of the runway protection zone that boarder's private property. The topic was brought to surface by a citizen along RPZ that has attempted numerous times to solicit City officials to have the area cleanup because of the potential fire threat. The grant will be rewarded in the spring. The Airport Manager reassured AAC members that no airport funding would be required. Development of the Triangle The Airport Manager reported that since the last meeting there have not been any further developments. The AAC stressed their concern with the current plans for corporate hangers because they feel that the demand is not for corporate hangers but for T-Hangers. The AAC discussed the demand for T-Hanger vs. Corporate Hangers and discussed plans for T-Hangers. The AAC recommends that a plan be developed that best utilizes the triangle, incorporating space for snow storage and ramp space outside the 65.5' safety area. Action: The AAC requests that the Airport Manager looks into possible ways of developing the triangle, and consider biding the project or City funded. Open Discussion Dan Scott and Lori MacNichol mentioned the PAPIs for runway 16 were not accurate and need to be calibrated. The Airport Manager reported the PAPIs have been NOTAMed and discussed the other electrical problems that will be fixed in the upcoming weeks. Adjournment The Airport Advisory Committee adjoums at 2:10 PM. CITY OF MC CALL AIRPORT ADVISORY COMMITTEE August 6, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:05pm. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry Robinson Willy Acton (USFS) Attendees Kevin Delaney -Airport Manager Bill Keating Marilyn Arp Richard Talboy Mike Chapman Doug Walberg Dan Scott Minutes of Previous Meeting(s) The minutes for June 4s' meeting were approved. Public Comment None Business One Addition to the agenda, Jet Blast. Lori MacNichol discussed that the increase in jet traffic also has increased the amount of jet blast coming from these aircraft. She and Doug Walberg, from Dew Aircraft advised the committee that F.O.D is being blasted into the hanger, disturbing businesses and even damaging vehicles that are in the eastern parking lot. Dan Scott told the committee that throughout the summer this occurred approximately two times and only due to current wind conditions. There were suggestions as to expanding the amount of room in front of the McCall Aviation by eliminating tie down spaces, utilizing the north ramp or installing blast fences. Action: AAC advised that the Airport Manager look into the issue for a short term and long term resolution. New .Airport Manager The Airport Advisory Committee welcomed the new airport manager, Kevin Delaney. Airport Sewer Project Mr. Keating told the committee that the sewer project is completed. A dry sewer line has been installed for the anticipation of connecting the line for future development at the airport. Airport Fencing Project-AIP #9 Mr. Keating told the committee that he has reviewed the list with Armstrong Consultants (Keith Kohler) and the project is expected to start in approximately 30 days depending on the delivery of the gates. Lori MacNichol inquired about amendments to the current design to accommodate Dew Aircraft for snow removal. Mr. Keating advised that changes could be made to accommodate. Mr. Eccles asked who received the award for the project. Mr. Keating told the committee that Mountain States Fencing Co. received the award. Airport Tree Removal Project Windfall Tree Toppers has completed the tree removal project. The paper work has been forwarded to the FAA and IDT for reimbursement. Lori MacNichol inquired if the airport was able to sell any of the wood from the project. Mr. Keating told the committee that trees were worth less than expected so no money was generated from project. Triangle Development Mr. Keating told the committee that the water, sewer and electric conduits have been installed. Joel Droulard of Droulard Land Survey; surveyed the area according to the airport master plan that plans for 16 corporate hangers. Mr. Keating stated that the airport would lease half of the hangers closest to the existing taxiway and the first builder would have to install the electric, water and sewer lines. Mr. Robinson inquired that there may not be enough space allocated for snow removal. Mr. Keating stated that the airport master plan, factors in space available for snow removal. Lori MacNichol stated that the master plan does not factor in snow storage and recommends leaving two end lots for snow removal and shift the current plan for the hangers. The committee had concems over the designated area for the taxiway safety area for Category II aircraft. Mr. Keating asked the committee if they would be open to the idea of having a developer develop the new hangers within the triangle. The committee agreed that a developer might be the right altemative. Action: AAC advised the Airport Manager to look into the Category Group II aircraft dimensions and to report back to AAC. Assignment of Lease Transfer — Chapman/Talboy Mr. Delaney advised the committee of the lease transfer between Mike Chapman and Dick Talboy. Action: Lori MacNichol made a motion to approve the lease transfer. Mr. Eccles seconds the motion. AAC unanimous approves transfer and advised all signatures must be on the lease transfer before placing it on the City Council agenda. Assignment of Lease Transfer — Wolters & Schroeder; d/b/a Salmon Air/White Mr. Delaney advised the committee of the lease transfer from Salmon Air to Mr. White. Mr. White has offered a lease back to Salmon Air for five years with use of office space and restroom, which fulfills their minimum standards. Action: AAC advised they needed more information. Lori MacNichol made a motion to delay the transfer upon receiving additional information from the new lessor. Mr. Eccles seconded the motion. AAC unanimous approved the motion. Open Discussion Airport Advisory Committee welcomes Kevin Delaney and introduced Will Acton, the new Forest Aviation Officer for the USFS. AAC inquired about the budget process. Ms. Arp advised to the committee that hearings for the budget for fiscal year 2003/2004 were being held August 141h and budget approval would be August 2S'h. Lori MacNichol advised that part of AAC charter is to review the budget. Lori MacNichol requested that the Airport Manager give a copy to AAC committee. Adjournment Lori MacNichol made a motion to adjourn at 7:13 it was seconded by Mr. Eccles. The motion was carried. Airpo *Milt elaney acNichol, AAC Chairperson I CITY OF MC CALL I AIRPORT ADVISORY COMMITTEE June 4, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:01 pm. Members Present Gordon Eccles Jerry McCauley Lori MacNichol(chairperson) Gary Murphy (USFS) Attendees Bill Keating- Acting Airport Manager Robert Strope- City Manager Minutes Of Previous Meeting(s) The minutes for March 5th meeting were approved. Public Comment None Business One Addition to the agenda, Transfer of leases. Hiring of a new Airport Manager The Airport Advisory Committee discussed the committee's preference for the position of Airport Manager. City Manager, Robert Strope will contact the candidates and make the offer as per city policy. Tie Down Lease Agreement Lori MacNichol reported that an individual had contacted her with a concern regarding Section 7, and parking cars on tie down spots. Robert Strope had questions about parking on the ramp and outside the fence, how do you get these vehicles moved if for example you crack seal. A discussion of how many hours are permissible to park a vehicle before the Airport Manager is contacted. Mr. Eccles had questions: What number of hours? Do you contact the Airport Manager? Is there anyone else you could contact? What is the penalty for failure to comply? Mr. Eccles thought the time limit should be expanded to 7 days. Action: The AAC requested the issue be deferred and brought up again at the point that the new Airport Manager is hired. At that point review the Tie Down Agreement with the City Attorney. Transfer of lease Lori MacNichol asked if the City had transferred a lease to someone after the time period had run out? Mr. Strope told the committee that what ever the conditions were assigned to your lease could be transferred to someone else. Lori reminded the committee that there currently is no space and a waiting list of people wanting to build hangers. Lori Macnichol made a motion to have the City not extend any time allocation on Lease agreements. Mr. Eccles second. The motion passed unanimous. Discussion of future hangers in the triangle. Mr. Strope told the AAC "if we have the demand and the dollars to work toward solving the problem the issue should be looked at closely by the AAC and the new Airport Manager". Discussion of what is considered a corporate hanger. Discussion of future property acquisition for airport expansion. Status of Airport Construction Mr. Keating updated the committee on the projects under way at this time to include the removal of trees; the Airport fencing project and the airport sewer project schedule D. Unicom Contract with McCall Aviation Lori MacNichol stated that she felt that five years is not a reasonable time period for the Unicom Agreement. Lori made a motion to advise the City Council to amend the Unicom Agreement to read three years. Mr. McCauley seconds the motion. The motion passed unanimous. A. Adjournment Lori made a motion to adjourn at 7:18 it was seconded by Mr. Eckles. The motion was carried. �J Acting Airport Manager — Bill Kea ' g AA CKes-caiLperson i CITY OF MC CALL AIRPORT ADVISORY COMMITTEE March 5, 2003 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:01 pm. Members Present Gordon Eccles Jerry McCauley Lori MacNichol (chairperson) Andy Anderson (USES) Attendees Mike Becker Carol (McCall Aviation) Minutes Of Previous Meeting(s) The minutes for January 8111 meeting were approved. Public Comment None Business 5 Year Capital Improvements Plan The Airport Manager addressed the AAC about the CIP which includes the nest five years of Airport Improvement projects: 2003 - Install Security fencing 2004 - Construct Access Road 2005 - Asphalt Strengthening 2006 - Land Acquisition 2007 - Update Master Plan The AAC was pleased with the CIP, but had a few question regarding year 2005, 2007. The concern was with CIP 2005, no one could recall ever discussing asphalt strengthening. Mike Becker tried to reassure the committed that it was discussed in great detail in previous AAC meetings. The AAC was not convinced and requested the Airport manager to check the old minutes for these details. Mike Becker agreed and continued to explain the reasons behind the project. He explained that because of the current ALP, aircraft can not make a complete circle and must turn around in front of McCall Aviation. Also, there is an entire section of the ramp that does not even hold up to aircraft weight of 12,500. Without strengthen these areas there would be no point continue to develop the airport for larger aircraft, because they would not be able to go any where. The second concern the AAC had with the CIP, was why we are updating the master plan in year 07 instead of early in 05. Mike Becker explained that by completing the project first and then updating the Master Plan the airport is in a better position to receive more accurate information and to receive a more complete update. Rather than updating the master plan before all the projects in the current plan were completed. Action: The AAC requested the Airport Manager verify this discussion occurred in previous AAC meetings and to discuss this issue again in more detail at the next meeting. 2003 Small Community Air -Service Pilot Mike Becker informed the AAC that the City of McCall and Sixel Consulting group have joined forces to apply for this grant opportunity. The hope is to increase our service here in McCall, and at very least we would receive a detailed report of what our current market looks like, and thing that we can do to promote better air service for McCall. Mike Becker also explained that the airport will pay Sixel consulting firm $2,500.00 to conduct the required studies and help with the grant application. Action: The AAC was very pleased with the project. And that this was the best $2.500 ever spent. The AAC asked the Airport manager to keep them informed on this process. McCall Airport Emergency Plan (draft) Mike Becker gave each member a draft copy of the Airport Emergency Plan. Mike asked each member to review the plan and relay comments and concerns back to him. After the AAC reviews the plan the Airport manager will meet with local services stated in the plan to review it. After review the Plan by all parties, Mike Becker will implement this plan at the Airport. Action: The Airport Manager request the AAC to review and comment on the draft. Clear Shot Cell Tower Mike Becker explained to AAC that clear shot Comm. has been notified that the light is not operational and that they are required to activate the light system or go through the process to change their conditional use permit. Action: Keep the AAC up to date on this Cell Tower issue. Open Discussion .Terry McCauley discussed how the Four Corners Art project was going. He said he had meet with the first artist and was please so far. Lori MacNichol. expressed a concern that the AAC should be more involved in promoting the airport through the local media. She offered to write a letter/story about the airport. Also, that the AAC should continue this process and write additional letters/stories to educate and encourage local support for the airport. The AAC agreed and would help Lori on the first story. Adjournment The motion was made to adjourn at 12:55 it was seconded and the motion was carried. RI/24ZZ AA Chairperson � A ,• ' Airport Manager - Mic r Becker