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HomeMy Public PortalAbout2004 CITY OF MCCALL December 23, 2004 John Seevers 14094 Morell Rd. McCall, ID 83638 • Dear Mr. Seevers, I am happy to inform you that on December 2, 2004 the City Council appointed you to the McCall Airport Advisory Committee. Ydur term begins immediately, and will expire on January 31, 2006. I am enclosing a membership roster and a meeting schedule for the rest of this year, so that you can reserve time on your calendar. The next meeting is • scheduled for January 6, 2005. You may want to.contact Kevin Delaney at 634- 1488 to discuss the current issues that will be considered by the Committee. On behalf of the City of McCall, I offer our appreciation in your interest and willingness to serve. Sincerely, Dan Irwin City Clerk 216 East Park Street • McCall, Idaho 83638 • (208) 634-7142 • FAX (208) 634-3038 Carta:f -Scat e ' Appointment tt. is" Cr; Th; • ;•,, / 7 Cr ! A This Certificate shall betOncluii),!e(Eyuclerince -ot. the Due and ,PiOriert:Appointmentgt . • r-John - ' S e dyers Aka thember of the Airport Advisory Committee \ to a term expiring on N anticini--11 ,-2006 :tr /1/ City of PvicCalif Kirk Eimers, Mayor Attest: cBc., Dan Irwin, City Clerk . '1 October 20,2004 Dan Irwin McCall City Clerk McCall City Hall 216 E. Park St McCall,ID 83638 Re: McCall Airport Advisor Committee Dear Mr. Irwin: Please consider this a letter of interest in serving on the McCall Airport Advisory Committee. I have lived in the McCall area full time since June 2000 and have been here part time since 1997. I am a Commercial, instrument rated pilot and an A&P. I received my pilot's license in 1969 and have owned over a half dozen aircraft. I am an engineering aviation consultant to the Forest Service technology and development center. My previous employment involved extensive committee work which provided me with meaningful experience in working in a committee environment including a leadership role. I would be glad to discuss my potential role as a member of the advisory committee. Sincerely, John Seevers 14094 Morell Rd. McCall,ID 83638 634-5631 jolm@ctcweb.net FF 1 CITY OF MCCALL December 23, 2004 Gordon Eccles 14023 Sage Ct. McCall, ID 83638 Dear Mr. Eccles, I am happy to inform you that on November 18, 2004 the City Council reappointed you to the McCall Airport Advisory Committee. Your extended term will now expire on January 31, 2007. On behalf of the City of McCall, I offer our appreciation in your interest and willingness to serve. Sincerely, Dan Irwin City Clerk • 216 East Park Street • McCall, Idaho 83638 • (208) 634-7142 • FAX (208) 634-3038 �a 1 certificate ` okf Appointment : ri F� A ..JIi 4 ' m This�_Certificate ,shall=be Conclusive-sEvidencefrof, the LLDue and Proper Appointment of ; : sf ) � y eR��fik� '.e'A s _. . °� ` '1'",Gordon Eccl"e.s:� -� -�= t1 As a member .6f-the Airport Advisory Committee to fulfill a term expiring on ;January 3.1 , 2007 -' i C- jy 1,,,8 /K,C,,,,,,-, r Kirk Eimers, Mayor Attest: £L- . Dan Irwin, City Clerk Oct. 25,2004 Airport Advisory Committee %McCall City Clerk McCall,ID Dear Committee and City Council Members, As you are aware,I have been a member of the AAC for over four years. I have done my best to provide the type of commitment to the position that would best benefit the City. I feel that my experience with the Committee and knowledge of the ongoing efforts required to keep the McCall airport in tune with the future and fast changing outlook of Valley County are an asset to the City of McCall. The efforts of this Committee to provide timely and well considered input to the Airport Manager,the City Council, and the community in general are very beneficial to all concerned. An active Committee consisting of dedicated people who are open minded to the ongoing changes that effects the McCall airport is a significant asset to the community. I feel that I have been that type of committee member during my tenure and I would appreciate the consideration of the Committee and the City Council in being re-appointed to the Airport Advisory Committee for another term. Your Gordon Eccles 1 I CITY OF McCALL AIRPORT ADVISORY COMMITTEE November 4, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:07 PM. Members Present Lori MacNichol Jerry Robinson Gordon Eccles Attendees Kevin Delaney,Airport Manager Lindley Kirkpatrick, City Manager Minutes of Previous Meeting(s) Minutes for October 7'h meeting were approved. Public Comment Lori MacNichol advised the audience of her possible conflict of interest with two business items on the agenda such as the Airport Hangar Waiting List Policy and Airport Triangle Development. In addition Ms.MacNichol stated that she would abstain from voting on the two agenda items and would like her letter attached to the minutes. Airport Manager's Report AIP# 9 The Airport Manager advised the committee that Idaho Power has installed the meter to gate 106A. The electrician will return to resolve an issue with circuit breakers shorting out. The Airport Manager will continue to work with the contractor and subcontractors to complete the project. Parking Lot The Airport Manager collected the license plate numbers of all the vehicles parked in the city parking lot adjacent to McCall Aviation over a three day period. The information collected was given to the McCall Police Department for them to research and they will return their findings to the Airport Manager. Hazardous Fuel Reductions Grant The Hazardous Fuel Project received two bids for the project. The project will be awarded to the apparent low bidder. The Airport Manager will present the project and recommend awarding the contract at November 18th City Council meeting. Airport Advisory Actions -None- Business Hangar Development& AIP# 10 (Construction of taxiways) The Airport Manager presented a drawing that he believes reflects the demand and hangar mix. He contacted everyone on the hangar waiting list and received 36 responses, which consists of a variety of hangar sizes such as six 80 x 80, eleven 60 x 60,ten 50 x 50,three 50 x 40 and six nested T Hangars. He continued to explain the drawing and available snow storage. More discussion followed when the AAC opened the topic up for public comment. The public had a mixed reaction to the hangar sizes and the options of either the City of McCall performing construction or a developer. The AAC requested public comment on the design and a discussion followed. The Airport Manager requested that the Airport Advisory Committee recommend proceeding with the final drawings to meet the FAA's deadline by January or the project could be delayed a year. The AAC opened up the discussion to the audience and comments were made. Action Jerry Robinson motioned to recommend approval of the drawings and for the Airport Manager to proceed with final design and grant application. The motion was seconded by Gordon Eccles. The vote was 2-0 with one abstained. Hangar Waiting List Policy The Airport Manager explained the changes that were recommended by the Airport Advisory Committee and also those changes that he made. The AAC discussed the time frame from sending the certified letter and receipt of the letter. The AAC opened up the discussion to the audience and some comments were made. Action Gordon Eccles motioned to table the policy and would like to review it again next meeting after thinking about it some more. The motion was seconded by Jerry Robinson. The vote was 2-0 and one abstained. Snow Plan The Airport Manager explained the changes made to last year's airport snow plan. The AAC discussed changing the criteria for implementing the snow plan. The Airport Manager cautioned the committee not to make significant changes without considering the resources. The AAC opened up the discussion to the audience and some comments were made. Action Lori MacNichol motioned to add"or deemed necessary based on conditions"to the criteria for implementing the snow plan and a correction to the snow removal priorities: Priority III. The motioned was seconded by Gordon Eccles. The vote was 2-1. The Airport Advisory Committee The AAC called audience member's that submitted a letter of interest for the Airport Advisory Committee for their review. The Airport Manager advised the AAC that all of the candidates were advised to come to the AAC meeting and City Council meeting on Nov 18th. John Seevers and Dwight Utz introduced themselves and talked about their experiences. The Airport Manager and Lori MacNichol, AAC Chairperson will recommend their selected candidates to the City Council on November 18. The Airport Manager and AAC advised that all candidates should attend the City Council meeting. The Airport Manager advised the committee that he was recommending Gordon Eccles and Dwight Utz. Action Lori MacNichol motioned to recommend Gordon Eccles and John Seevers to fill the two vacant seats. The motion was seconded by Jerry Robinson. The vote was 2-0 and one abstained. Adjournment The Airport Airport Advisory Committee a•': rns at 3:24 PM. Airport Manage . - Lt; laney Lori acNichol, Chairperson u • CITY OF McCALL AIRPORT ADVISORY COMMITTEE October 7, 2004 ....i I I'14v1 H.xf+' ) I •p:qli" Y'11.!1';r.11.' .1 .Y .{ ,} ].. Call To Order and Members Present Lori MacNichol called the meeting to order at 12:07 PM. Members Present Lori MacNichol Jerry McCauley Jerry Robinson Gordon Eccles Greg Vergari Attendees Kevin Delaney, Airport Manager Bill Robertson, City Council Rep. Minutes of Previous Meeting(s) Minutes for August 411i meeting were approved. Public Comment Lori MacNichol,advised the audience of a change to the meeting format by allowing the public to open discussion after each business item. Mike Chapman discussed moving forward with the drawings and his group's proposal for developing the hangars. He wishes to call a special meeting within two weeks. Vivian Driscoll expressed that she was in favor of a nested T-hangar. Robert Patrick expressed his concern with awarding an exclusive group with the rights to develop the triangle without a Bid process. Bill Nikkel discussed the idea of the airport having a grass runway next to the existing runway. Christy Pederson was interested in seeing the City of McCall construct T-hangars. Lynn Johnson expressed an interest in developing hangars on the private property west of the runway. Airport Manager's Report AIP #9 A company called Underwriters Laboratories Inc(UL), State Electrical Inspector and the contractor inspected the access gates. UL stated some changes need to the circuit breaker. The contractor will return with the appropriate parts. After the contractor returns, a report will be completed for the project and submitted to the appropriate parties. Then the project will be able to proceed and be completed. Budget 2004-2005 The City Council approved the 2004-2005 fiscal budget contingent on one change to the Community Development Department's budget. Parking Lot The Airport Manager and Lt. Moore talked about the parking problem. He gave insight and potential solution, however,the Airport Manager will consider more options before making a final decision. The AAC recommended moving the cars before winter so plowing the parking lot would be easier. Hazardous Fuel Reductions Grant The Hazardous Fuel Project was reevaluated and rebid because no bids were received. The Airport Manager reexamined the scope and narrowed it to the 15 acres of city property north of the airport. Ai sport Advisory Actions -None Business Hangar Development & AIP # 10 (Construction of taxiways) The Airport Manager explained the drawing and the AAC discussed the hangar sizes,and snow storage. More discussion followed when the AAC opened the topic up for public comment. The public had a mixed reaction to the hangar sizes and the options of either the City of McCall performing construction or a developer. Hangar Waiting List Policy The Airport Manager explained the Hangar Waiting List policy and requested a discussion on the policy. The AAC recommended some changes to the policy and would like to review the policy with the changes at the following AAC meeting on Nov 4°1 The AAC invited the public to comment on the hangar waiting list. The Airport Advisory Committee The Airport Manager advised the public that two seats on the Airport Advisory Committee are available. All interested parties arc welcome to submit a letter of interest to the City Clerk by 5:00 pm on October 29Lh. The Airport Manager and AAC will be available for questions. Adjournment The Airport Advisory Committee adjourns at 3:25 PM. Airport Manager Kevin ; -laney Lori acNichol, AAC Chairperson Page 1 of 1 Dan Irwin From: McCall Municipal Airport [airport@mccall.id.us] Sent: Thursday, November 04, 2004 4:42 PM To: 'Dan Irwin' Subject: RE: AAC Meeting in September? no Kevin M. Delaney McCall Municipal Airport 216 East Park Street McCall, Idaho 83638 208-634-1488 Original Message From: Dan Irwin [mailto:dirwin @mccall.id.us] Sent: Thursday, November 04, 2004 4:16 PM To: Airport Manager Subject: MC Meeting in September? Kevin, Did you have an AAC meeting in September? Dan Irwin City Clerk City of McCall McCall, ID 83638 This message has been sent to you as official business of the City of McCall. If you have a concern about the authenticity of this communication, including any attachments, please contact the sender directly for confirmation, either by telephone or separate e-mail. Unencrypted e-mail is inherently insecure and should be treated with caution. Electronic Privacy Notice. This e-mail, and any attachments, contains information that is, or may be, covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, and is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation. 11/10/2004 :J - A CITY OF McCALL AIRPORT ADVISORY COMMITTEE August 4, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:07 PM. Members Present Lori MacNichol Jerry McCauley Gordon Eccles Attendees Kevin Delaney, Airport Manager Minutes of Previous Meeting(s) The minute's for July 7th was approved with one addition to the section on the Hazardous Fuel Reduction Grant. Public Comment -None- Airport Manager's Report AIP# 9 The project is almost completed. The pedestrian gates have been installed and two out of the three gates are operational. We are coordinating for the electrician and Idaho Power to connect the power to the lights and gate 106A. Budget 2004-2005 The City Council approved a tentative budget for the City. There is a Public Hearing on August 16th for the public to give their input on the proposed budget. Parking Lot The Airport Manager and Lt. Moore talked about the parking problem. He gave insight and potential solution, however, the Airport Manager will consider more options before making a final decision. Security Plan: Access Codes The Airport Manager has been entering data and gathering the information to give to each of the tenants and other airport users. I anticipate the airport will be secured by September is', however the time line is contingent on completion of the project and a three week buffer. Hazardous Fuel Reductions Grant The Airport Manager is working on the Bid and will receive input from the tree committee and Idaho Dept of Lands. AIP#10 Kerr Surveying has completed the survey work for the triangle and will compile the information and deliver it to Armstrong Consultants. Fly-in Spoke to IDT about fly-in and it seems to be coming together. The Committee met last week to discuss parking and final preparation for the event. Enclosed is an itinerary. Leases The Airport Manager has resolved the lease issues. In addition,the Airport Manager has been compiling information for this year's invoices and plans to mail them out by or in mid August. Part Time Maintenance Worker The Airport Manager hired a part time airfield and building maintenance employee. The employee has experience and background in carpentry,plumbing, electrical and residential snow removal. Airport Advisory Actions -None- Open Discussion The Airport Manager advised the AAC that he would like to reschedule next months meeting due to a conflict and would prefer to meet on Wednesday September 8 at 6:00 pm in Legion Hall. The AAC agreed that September 8th at 6:00 pm would work. Adjournment The Airport Advisory Commi - .'journs at 6:50 PM. H fy�✓ Airport Mana'evin Delaney Lori acNichol, AAC Chairperson CITY OF McCALL AIRPORT ADVISORY COMMITTEE July 7, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 6:09 PM. Members Present Lori MacNichol Jerry McCauley Jerry Robinson Gordon Eccles Greg Vergari,USFS Attendees Kevin Delaney, Airport Manager Bill Robertson, City Council Dan Scott,McCall Aviation, Inc. Minutes of Previous Meeting(s) The minutes for May 6th were approved. The minutes for June 3`d are approved with one change. Public Comment Mr.Scott,McCall Aviation,reported that the City parking lot adjacent to his business could be dust abated. The Airport Manager will look into it. Business Budget 2004-2005: Administrative & Public Works Transfers The Airport Manager explained the calculations for Administrative and Public Workers transfers. The Public Workers transfer totals$ 14,277 for 322 hours of work that will consist of assisting with snow removal, ground maintenance and equipment repairs. The Administrative transfer totals $ 16,618 for service provided by the Network Administrator, City Clerk, Finance Department, Human Resources and general City Expenses. v The administrative transfer is offset by property taxes so if the transfer were to increase then property taxes would increase. Lease Agreement between the Airport and Parks & Recreations The Airport Manager presented a draft agreement between the Airport and Parks & Recreations Department. The lease outlines the terms of the lease and addresses termination of the lease. Motion: The AAC made a motion to approve the lease agreement between the Airport and Parks & Recreations. The motion was made by Lori MacNichol and 2"d by Gordon Eccles. Airport Manager's Report Update Resolution: Airport Fees The Airport Manager and City Manager have been working on finalizing a draft that will be presented to the AAC for their review and recommendations. AIP#9 Valley Paving has paved the two identified areas. Armstrong Consultants has contacted the individual contractors and a scheduled time will be established. There will be period of time for tenants and business to get an access code. Budget 2004-2005 The Airport Manager has put together a tentative balanced budget for the City Council and is working on a narrative and justifications for each line item. There will be a work session with the City Council on June 16th and each department will present their budget to the City Council. Parking Lot The Airport Manager and Police Chief will be working on the City parking lot issue at the airport. The AAC has stressed their concerns in the past about the issue. Both Department Heads will meet within the next week to discuss a plan. Rental Cars The Airport Manager has spoken to Collins Auto body&Rental and they are interested in leasing two spaces at the airport for two rental vehicles. Security Plan: Access Codes The Airport Manager has mailed packets out to all tenants; however,he anticipates getting inquiries from businesses that operate on the airport. Access codes will be mailed. Hazardous Fuel Reductions Grant The Airport Manager has been coordinating with variety of agencies to finalize the scope of the project and prioritize the areas identified. The Airport Manager's hours will kept track of for reimbursement. The AAC stressed their concern with the City's Grant Writer participation with the Hazardous Fuel Reductions Grant process and its impact on next year's administrative transfer. AIP#10 The Airport Manager submitted an agreement from Armstrong Consultants to the City Council that outlines phases 1, 2, and 3 for AIP# 10, which will consist of designing the layout for triangle. The City Council approved the agreement for Armstrong Consultants to beginning the design process. Fly-in The Airport Manager reported that the annual fly-in will be held August 13`h, 14th and 15th and the topics will be both aviation and non aviation topics. The overall goal of the fly-in is to be more family oriented. Leases The Airport Manager is in the process of resolving some lease issues from last November with some tenants that disputed their bill because of the Airport Manger's interpretation of Resolution 00-05 and 10-90. The Airport Manager plans to have these issue resolved by the end of July. The Four Corners Project The Airport Manager spoke to Jason Brinkman from Idaho Department of Transportation,the Four Corners project is expected to go to bid in the next two weeks. Part Time Maintenance Worker The Airport Manager is in the process of hiring a part time airfield and building maintenance employee. The employee will primarily be responsible for maintaining the airfield(ie. snow removal) and building/grounds. Tie-Down The Airport Manager will be exploring new ways to track tie-down fees and other revenues. There seems to be a loop hole in the current system and it should be reexamined. Airport Advisory Actions Minimum Standards The Airport Manager is seeking insight from the AAC to update the minimum standards. The Airport Manager has asked the AAC to review the Minimum Standards and provide comments. Open Discussion Gordon Eccles discussed accommodating airport tenants and the costs associated with accommodating them. The general consensus was that each situation would be evaluated. The AAC discussed meeting dates and times. The AAC will meet the l'Thursday of every month at 6:00 PM in Legion Hall. Adjournment The Airport Advisory Committee adjourns at 8:01 ' V C— f a WJ Iv Airport Manager—Key n De .r ey Lor MacNic ol,AAC Chairper on y CITY OF McCALL AIRPORT ADVISORY COMMITTEE June 3, 2004 Call To Order and Members Present Gordon Eccles called the meeting to order at 12:14 PM. Members Present Jerry McCauley Gordon Eccles John Stright,USFS Attendees Kevin Delaney,Airport Manager Minutes of Previous Meeting(s) The minutes for the meeting will be reviewed at the next Airport Advisory Meeting. Public Comment Mr.Scott,McCall Aviation,reported that the City parking lot adjacent to his business needs to be graded. Airport Manager's Report Budget 2004-2005 The Airport Manager reported working on the budget for the next fiscal year. He will present the tentative budget to the AAC for their review and recommendations at a special meeting scheduled for the week of May 24-28th. Life Flight The Airport Manager reported that Mr.Nick Long,Director of Operations of Conyan Air/LifeFlite will address City Council on snow removal at the airport and LifeFlite operations on June 10s'. Duane Smith: Issue with getting float plane in and out of airport with fence A resolution between Mr. Smith and the Airport has been reached. The aircraft can be brought in through gate 90 adjacent to FAA shack,however,the hill will need to grade and trees on the south side of road will need to be cut back 10'. The Airport Manager hopes to have support from Public Works. Airport Security Plan The Airport Manager has been putting together packets to mail out to the tenants for them to review the manual and to complete an application. Haz. Fuel Reduction Grant The airport rec'd a grant from the Dept of Lands in cooperation with the USDA Forest Service in the sum of$ 16,800. The grant will be used for clearing the underbrush and dead trees within the runway approach zone for runway 16. AIP#10 The cost of project is expected to cost$ 200,000, which exceeds our grant of 150,000. The Airport Manager wishes to discuss the airport's options and take recommendations from the AAC. The AAC recommended proceeding with the design process to get an idea of the lots available for development. Motion: There was no motion made because there was not a quorum present. Fly-in The Airport Manager reported that the annual fly-in will be held August 13th,14th and 15th and the topics are still under review. However, the goal of the fly-in is to be more family oriented. Airport Advisory Actions Minimum Standards The Airport Manager is seeking insight from the AAC to update the minimum standards. The Airport Manager has asked the AAC to review the Minimum Standards and provide comments. The Airport Manager will provide consolidated comment for the June meeting. Business Budget 2004-2005 The Airport Manager reported working on the budget for the next fiscal year. He presented the tentative budget to the AAC for their review and pointed out line items that fluctuated. Open Discussion Gordon Eccles discussed potentially changing the time of the monthly AAC meetings to the 1 st Thursday of every month at 6:00 PM in Legion Hall to better accommodate the public. Adjournment The Airport Advisory e ittee adjourns at 1:20 PM. L( , Airport Man er-Kevin Delaney Lori Ma ichol,AAC hairperson • r is - . CITY OF McCALL AIRPORT ADVISORY COMMITTEE May 6, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:06 PM. Members Present Lori MacNichol(chairperson) Gordon Eccles John Stright,USFS Attendees Kevin Delaney,Airport Manager. Minutes of Previous Meeting(s) The minutes for March 41h are approved contingent on corrections and April 13th are approved. Public Comment None- Airport Manager's Report . Airport Manager's Office The Airport Manager reported on the status of the airport manager's office renovation. The office has been completed with the exception of the plumbing which will to be completed today. Airport Emergency Plan The Airport Manager drafted three components of the emergency to help assist with the Regional Four exercise being held on May 19th. He stated that a final draft is anticipated to be presented to the AAC in the fall 04'. r • AIP#9 The electrician has returned to run electricity to the lights,key pads and gates. The emergency access gate and airport manager's access gate will be paved to install loops. Once the paving has been completed the gate access technicians will return to install the loops and connect everything. Airfield The Airport Manager has been repairing the lights and replacing the tie-down ropes for the transient parking and for those that have reserved tie-downs. In addition,the Airport Manager repaired a barbed wire fence east of the row hangars at a cost of$15.00 the airport budget. Also the Airport Manager painted over old airport markings and recalibrated the Papi's according to the FAA's recommendation. Magee's Hangar The Airport Manager reported that he spoke with Jack Magee and the Public Works Department regarding Mr. Magee's proposal to expand his hangar. The utilities have been surveyed by Idaho Power, Charter Communication and other agencies. The Water& Sewer Department stated Mr. Magee will have to move the water line at his own expense and Mr. Magee agreed. The Airport Manager will review his drawings for the construction. Budget 2004-2005 The Airport Manager reported working on the budget for the next fiscal year. He will present the tentative budget to the AAC for their review and recommendations at a special meeting scheduled for the week of May 24-28th. Fly-in The Airport Manager reported that the annual fly-in will be held August 13'h,14t and 15'h and the topics are still under review. However, the goal of the fly-in is to be more family oriented. ARFF Training The Airport Manager stated that he will be out of town May 20-26t to attend the ARFF School at Big Bend Community College. Airport Advisory Actions Minimum Standards The Airport Manager is seeking insight from the AAC to update the minimum standards. The Airport Manager has asked the AAC to review the Minimum Standards and provide comments. The Airport Manager will provide consolidated comment for the June meeting. Business AIP Priority List The Airport Manager asked the AAC for confirmation on the airport's AIP priority list. The current priorities are: 04': Pave the access roads: behind McCall Av. and DEW a/c and behind Wooten and Anderson hangars. 05': Asphalt strengthening of the diagonal taxiway,abeam hangar 106 and abeam McCall Aviation. 06': Master Layout Plan update 07': Land Acquisition southeast of runway 16/34 08': Develop acquired land; installing taxiways The AAC agreed that the priorities have not changed since the anticipated federal funding was less than stated earlier by Armstrong. Lease Agreement between Parks &Recreations (P & R) and Airport The AAC discussed the terms of the lease and agreed the following terms should be included in the lease agreement 1. The total cost of the renovation will be divided by two and the P &R will pay monthly payments. Half the cost will be divided by the#of months of the lease to determine payments. 2. There will be no pre-paid interest on the money P&R put up front for the renovation.\ 3a. If P &R willingly vacates the leased office space then P &R will absorb the costs invested in the renovation. 3b. If the Airport terminates the lease agreement due to aviation business then the Airport will refund the P &R in monthly increments. The Airport Manager agreed with the committee and will convey these terms to the P &R and the City Manager. Motion The AAC made a motion to recommend that the items discussed will be implemented into the lease agreement between the P&R and Airport. The motion was made by Lori MacNichol and second by Gordon Eccles. The motion was carried. Open Discussion -None- Adjournment The Airport Advisory Committee ad'. - a :,0 PM. 7 a �� I L I' / d7 Airport Man. n Delaney Lori ael hol, AAC Chairperson CITY OF McCALL AIRPORT ADVISORY COMMITTEE Special Meeting April 13, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:06 PM. Members Present Lori MacNichol (chairperson) Gordon Eccles Jerry McCauley Jerry Robinson John Stright(USFS) Attendees Kevin Delaney, Airport Manager Dan Scott Doug Walberg Bill Robertson Public Comment Jerry McCauley discussed Mr. Jack Magee's proposal to put an addition onto his hangar. The Airport Manager stated he was cautious because there are no drawings that deplicts utility(s) within the proposed area, therefore, wished not to consider giving him approval until the snow melted and the utilities could be located. Action: The AAC recommended approving Mr. Magee's request for the addition to his hangar contingent on the survey of utilities and the Airport Manager's approval. Jerry Robinson stated the Airport Manager needs to think about clearing off the Diagonal Taxiway. The Airport Manager advised that he would have it open by the end of the week. Business Talboy/Wolfe Lease Assignment The Airport Manager explained that Ms. Lori Talboy would like to assign her lease over to Mr. Timbre Wolfe. In addition, Mr. Wolfe wanted to change the language in the section 13 of the lease agreement that address lease terms and renewal of lease. He wanted to change the lease so he could renew the lease after the 40 years of the lease has expired. Action: The AAC made a motion to approve the assignment and assumption of the lease from Ms. Talboy to Mr. Wolfe under the current conditions of the lease. Security Plan & Gate Procedures Airport Manager explained each section of the security plan to the AAC. The AAC recommended grammatical changes. The AAC was concerned that there is no way to enforce the security plan without making it part of the airport's minimum standards. The Airport Manager stated that the Airport Security Plan will be a part of the revised minimum standards. Action: The AAC approved the Airport Security Plan with the noted changes. The motion was made by Lori MacNichol and seconded by John Stright. Open Discussion The AAC discussed the conditions of the Airport Manager's renovation and will draft their own lease agreement between the Parks& Recreations Department and Airport. Adjournment The Airport Advisory Committee adjourns at 3:05 PM. KYLTUZ-ki Ai oort Manager— vin Delaney Lori acNichol, AAC Chairperson CITY OF McCALL AIRPORT ADVISORY COMMITTEE March 4, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:06 PM. Members Present Lori MacNichol(chairperson) Gordon Eccles Jerry McCauley Jerry Robinson Attendees Kevin Delaney,Airport Manager Robert Strope, City Manager i Brock Heasley, Parks and Recreations Director Bill Robertson Jason Lewis,Armstrong Consulting Minutes of Previous Meeting(s) Approved minutes for February 5th Public Comment None- E. Airport Manager's Report AAC Action &Future Action Items Airport Development The Airport Manager introduced Jason Lewis with Armstrong Consulting to explain the triangle and the future development. Mr. Lewis stated the triangle will need to be surveyed when the snow melts. Once the survey is completed there will be approximately 2-3 months of waiting for the FAA to review the Airport's plans. Within the 2-3 month's Armstrong Consultants will design the taxiway layout and bid the project. Once the federal funds are distributed,the Airport will be able to begin the construction of the taxiways. Mr. Lewis stated that a survey can potentially be completed by June 151. The AAC inquired about other Airports and their development. Mr. Lewis stated, approximately 90% of the time City's build their own hangars. Security Plan & Gate Procedures Airport Manager advised he met with McCall Aviation and would like to schedule a special AAC meeting to discussion the plan. A draft will be given to each member at the end of the meeting. Update Resolution 00-05 The Airport Manager reported that the Airport needs to update its lease rates,tie down fees and other fees to reflect the current rate because there were some discrepancies with the resolution and interpretation. The draft will be presented to the AAC for their review and recommendations. Snow Removal The Airport Manager reported that Public Works will plow the City parking lot and access road behind McCall Aviations and DEW A/C. AIP#9 The project is 80% completed and the electrician will be back in the spring to complete the installation. Business Airport Manager's Office Renovation The Airport Manager asked the committee to review the FAA's email, a memo from the Airport Manager addressing the AAC's concerns and a memo from Brock Heasley explaining the Parks &Recreations intent. The Airport Manager stated that the Parks and Recreations would occupy 350 square feet of office space and the remaining of the area would be considered common area. The P & R will begin paying rent as of March 1st• Action: Ms. MacNichol motion to proceed with the remodel using funds from both departments, using no more than $ 18,000. In addition, the office space can be used for non aviation use; however, if an aviation oriented business shows interest then preference will be given to the aviation oriented business. The motion was second by Mr. Eccles and all in favor. 2004 Tie-down Agreements The Airport Manager presented a draft of the 2004 tie-down agreement. The over night rates will not change because it is anchored on Resolution 00-05. The Airport Manager advised that he has been reviewing all airport rates and would like to revise the Resolution all at once rather than in pieces. Action: Ms. MacNichol made a motion to approved the 2004 tie-down agreement, contingent on changes to Sect 2, 4, 5, 7 and 8; Mr. Eccles second the motion with all members in favor. AIP# 10 Jason Lewis told the AAC that Airport will only be able to install taxiways within the triangle and all other asphalt projects will have to be deferred. Mr. Lewis further explained McCall Municipal Airport annually receives Non-Primary Entitlement funds of a$ 150,000 dollars. Armstrong attempted to solicitate the FAA for additional money for other asphalt projects; however,the FAA's priority list put the Airport's projects on hold. Armstrong will continue to stay in contact with the FAA for additional funds for the Airport. Open Discussion Jerry Robinson made some comments about snow removal for next year and transient parking should be plowed for the weekend flyers. Adjournment The Airport Advisory Committee adjourns at 2:55 PM. Airport Managt—KeV• !I - :1 ey Lori MacNichol, AAC Chairperson i CITY OF McCALL AIRPORT ADVISORY COMMITTEE February 5, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:06 PM. Members Present Lori MacNichol (chairperson) Gordon Eccles Greg Vergari Attendees Kevin Delaney,Airport Manager Robert Strope, City Manager Dan Scott Bill Robertson Minutes of Previous Meeting(s) Approved minutes for November 5'h, December 12th and January 8m meetings Public Comment -None- Airport Manager's Report AAC Action &Future Action Items Airport Development The Airport Manager reported, Armstrong, the airport's engineer will not have more information on the dimensions of the lots within the triangle until the parcel of land can be surveyed in the spring when then snow has been melted. Clear Shot Communication: Cell Tower The Airport Manager advised that Clear shot communication has been contacted and the light has been repaired. The AAC recommended looking into lower the intensity of the light to accommodate the houses within proximity of the tower. Security Plan & Gate Procedures Airport Manager advised he would like to consult with McCall Aviation before plan is submitted to the AAC for review because McCall Aviation will play a pivotal role in airport security. The Airport Manager intends on giving the AAC a copy next meeting for their review. Update Resolution 00-05 The Airport Manager reported that the Airport needs to update its lease rates, tie down fees and other fees to reflect the current because there were some discrepancies with the resolution and interpretation. The draft will be presented to the AAC for their review and recommendations. AAC Information Snow Removal The Airport Manager advised that he is in the process of clearing the snow from the runway lights and will continue pushing snow of the taxiway safety areas. After the taxiways are completed,the access road behind McCall Aviation and DEW aircraft will be plowed again. The AAC and Dan Scott expressed concerns over snow removal. The City needs to look for different solution to the current way,the Airport performs snow removal. Both agreed that the current Airport resources available do not meet the current demand. Snow Plow The Airport Manager advised that he met with a local welder and discussed repairing the plow. The welder stated the plow can not be repaired because of the severity of the damage. The Airport Manager advised he has gone ahead and purchased a new plow. AIP# 9 The project is 80% completed and the electrician will be back in the spring to complete the installation. AIP# 10 The Airport Manager talked to Armstrong, the Airport's engineer to discuss asphalt paving for fall 04'. If there is money left over from the paving projects,the Airport Manager recommends that the remaining funds be used for the purchase of a front loader for snow removal. Future Airport Improvement Projects The Airport Manager explained the tentative plan for airport improvements projects from 04' -08'. 04': Pave the access roads: behind McCall Av. and DEW a/c and behind Wooten and Anderson hangars. 05': Asphalt strengthening of the diagonal taxiway,abeam hangar 106 and abeam McCall Aviation. 06': Master Layout Plan update 07': Land Acquisition southeast of runway 16/34 08': Develop acquired land; installing taxiways Airport Manager's Office Renovation The Airport Manager explained the plans for the renovation of the Airport Manager's Office to fit the needs for the Airport and Park& Recreations Department. The AAC expressed concerns of the plan and do not except the terms of the office renovation. In addition, the AAC disapproved of the Parks&Recreations Department sharing an office with the Airport Manager and the use of Airport funds to expand. They felt that the Parks&Recreations Department were the cause of the renovation and were suppose to be located at the Airport on a temporary basis. The AAC stressed their concern over potentially losing federal funds because the Parks&Recreations Department was sharing an office at the airport. Action: No action was taken because a quorum was not present. Topic will be placed on next month's agenda. Business Parking Lot The AAC recommended that the Airport Manager think about long term solutions to solve the parking problem. Potential solutions are to charge for short and long term parking. The Airport Manager stated that he has been thinking of solutions,however,would like to see the parking lot paved. Action: No action was taken because a quorum was not present. 2004 Tie-down Agreements The Airport Manager presented a draft of the 2004 tie-down agreement. The over night rates will not change because it is anchored on Resolution 00-05. The Airport Manager advised that he has been reviewing all airport rates and would like to revise the Resolution all at once rather than in pieces. The AAC recommended using tags or placards to assist with identifying vehicles on the Airport operating area for tracking purposes. Action: No action was taken because a quorum was not present. 2004 Tie-down agreement will be placed on next month's agenda. Open Discussion -NONE- Ad ournment The Airport Advisory Committee adj - at 2:10 PM. try a fin 'oft Matta! —Kevin Delan y Lon �'4 Nichol,AAC Chairperso ` CITY OF McCALL AIRPORT ADVISORY COMMITTEE January 8, 2004 Call To Order and Members Present Lori MacNichol called the meeting to order at 12:15 PM. Members Present Lori MacNichol(chairperson) Gordon Eccles Jerry Robinson Jerry McCauley Attendees Kevin Delaney,Airport Manager Robert Strope, City Manager Minutes of Previous Meeting(s) The minutes for November 5'"and December 3`d were reviewed and changes needed to be made. Public Comment Jerry McCauley expressed his concern of contractors placing snow in areas on taxiway B. The Airport Manager stated that there are no policies that outline designated areas for contractor's to put snow. The matter will be addressed next snow season,when contractors apply for an access code. c Old Business Clear Shot Communication: Cell Tower The Airport Manager advised that the obstruction light on the top of cell tower has not been repaired and has made several attempts to contact the maintenance personnel. The company is in the process of transferring the rights to the cell tower to another owner. However, stressed that they are still obligated to repair the obstruction light. Action: The AAC recommends that the Airport Manager continue to establish contact and find ways to get them to comply. Airport Development The Airport Manager reported that the airport's engineer has not had a chance to design plan that delineate the location of the taxiways. The engineer has been working on justifying to the FAA that MYL should update its Airport Master Plan because of the increase in class C & D aircraft. Action: The AAC recommends that the Airport Manager obtain more specifics and to establish a date for the engineer to complete the taxiway layout and snow storage. New Business Airport Snow Equipment The Airport Manager explained that the plow truck and loader had mechanical problems,which cause a delay in the snow removal process. The Airport Manager stated he was borrowing other equipment from Public Works when they were not using the equipment to complete the snow removal process. However, the airport's equipment has been return to service and we are currently removing snow. Airport Plow: New vs. Old Plow The Airport Manager stated that after consulting with the Public Works Director, City Mechanic and City Manager have decided to purchase a new plow for approximately$ 4500.00. The AAC advised doing more research before going ahead and purchasing the plow. Several members •stated contacting welders from McCall and Grangeville to get estimates before purchasing the plow. The AAC inquired about purchasing new equipment with Federal money; however, the Airport Manager stated that the money has been allocated for other uses. The City Manager stated that by using Federal money, it would delay future projects. Action: The AAC recommends that the Airport Manager contact welder's to see if the plow can be repaired instead of purchasing a new plow. Airport Snow Removal Plan The Airport Manager presented the committee with the airport's snow removal plan. He stated that he has been using the snow plan to establish the airport's priorities. The AAC reviewed the plan and had concerns about the future with the parking. The Airport Manager stated the plan is for this year and that the snow plan will be reviewed annually to make changes to fit the needs of the airport. Open Discussion The AAC discussed next month's agenda and would like to revisit the following issues: Cell Tower,Airport plow, future airport development. In addition,would like to add long term parking and future AlP updates. The AAC inquired about the current airport's NOTAMs because the NOTAMs do not reflect the airport's runway and taxiway conditions. The Airport Manager explained the FAA's NOTAM system and explained the descriptors that can be used to describe current airport conditions. Adjournment The Airport Advisory Committee adjourns at 2:27 PM. �_ .. /LEA Airport Manager—Kevin '; • - Lori acNichol, AAC Chai 'erson