HomeMy Public PortalAbout03-27-2023 COW Minutes fP)-404uLee-- 5! /0-oa3
Minutes of the Committee of the Whole Workshop of the President
and the Board of Trustees
Held on March 27,2023
In the Boardroom
Mayor Argoudelis called the meeting to order at 7:00 p.m. Board present: Mayor Argoudelis,
Trustee Calkins, Trustee Kalkanis, Trustee Larson, Trustee Ruane, Trustee Wojowski, and Trustee
Benton. Others present: Joshua Blakemore, Administrator; Michelle Gibas, Village Clerk; Dan
Biermann, Water Superintendent; Jon Proulx, Planning Director; Jake Melrose, Economic
Development Director; Traci Pleckham, Management Services Director; and Robert Miller, Chief of
Police. There were approximately 5 persons in the audience.
Trustee Ruane moved to approve the Minutes of the Committee of the Whole held on March 13,
2023. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried.
PRESIDENTIAL COMMENTS
No Comments.
TRUSTEE COMMENTS
Trustee Larson requested a moment of silence for the Tennessee school shooting victims.
PUBLIC COMMENTS
No Comments.
WORKSHOP
1) HAWK AUTO REZOING & PLAT OF SUBDIVISION
Jake Melrose, Economic Development Director, stated that the applicant is seeking a zoning map
amendment to rezone 20 acres fronting IL Route 59 from R-1 to B-3 at the 87-acre property generally
located at 16761 S. IL Route 59 to pursue the development of new car dealerships. Director Melrose
noted that the Plan Commission requested a larger landscape buffer and stormwater control
separating the ground water to surface water, zero release of stormwater. The applicant was present
and gave a brief presentation. Trustee Wojowski indicated support. Trustee Larson indicated support
but expressed concern regarding lighting, stormwater, and buffering. Trustee Ruane indicated
support but expressed concern regarding lighting, stormwater, and public access. Trustee Benton
indicated support but expressed concern regarding stormwater and lighting. Mayor Argoudelis asked
the applicant to consider incorporating native plantings.
The applicant will continue working with staff.
2) INTERGOVERNMENTAL AGREEMENT
Administrator Blakemore stated that previously the Board considered a request from the Park District
for $10,000.00 contribution to the 2023 fireworks. No motion was made on the matter, and it was
requested that the Board see a draft Intergovernmental Agreement before acting on the request.
Trustee Larson indicated support for the contribution, but felt the Agreement needed more work.
Trustee Wojowski indicated support for the contribution, but felt the Agreement needed more work.
Trustee Benton expressed concern regarding the Agreement. Mayor Argoudelis indicated support for
the Agreement. Administrator Blakemore started that staff will continue working on an Agreement.
Village of Plainfield
Committee of the Whole Meeting Minutes—March 27, 2023
Page 2
3) FINANCIAL POLICIES
Traci Pleckham, Management Services Director, stated that the Financial Policies are reviewed
annually as part of the Budget process. Staff is recommending a minor modification to the
Purchasing Policy to update the appropriate Department Heads on Pages 17 and 18. There were no
objections to the recommended changes.
Mayor Argoudelis thanked staff and read the reminders.
Trustee Ruane moved to adjourn to Executive Session as permitted under the Open Meetings Act
under Section 2(c)(l 1) to discuss pending litigation, not to reconvene. Second by Trustee Larson.
Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes.
6 yes, 0 no. Motion carried.
The meeting adjourned at 7:57 p.m.
Michelle Gibas, Village Clerk