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HomeMy Public PortalAbout2013City of McCall —Airport Advisory Committee Meeting Minutes December 5, 2013,12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Mark Thorien, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Gene Drabinski Other: Kevin Bissell Mark Thorien called the meeting called to order 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from November 22, 2013 Motion made by Mark Thorien to approve November 22, 2013 minutes. Matt Shaddle seconded this motion. Motion passes unanimously. Airport Expansion Update—AIP 21 The airport manager provided an update to AIP 21 stating that the FAA is currently reviewing the independent appraisal procured by landowners and will provide further guidance upon completion of their review. It was stated that there is possibility that the FAA will request completion of a reconciliation appraisal given the disparity of values between the City's appraisal and the independent appraisal obtained by landowners. The airport manager also provided information regarding a plan to utilize NPE funding for execution of a project within FY14 in the event that land acquisition efforts are pushed into FY15. The scope of this project will include crack sealing and re -marking the runway, and replacing the airport's rotating beacon light. Discussion of AAC's role to review commercial and non-commercial leases AAC members requested that this agenda item be postponed until a larger portion of the AAC is present for discussion. Adjourned at 12:30 PM Date Signed: %7 Attest: mittee Chairperson, Dan Scott Airport Manager, Nate Coyle Airport Advisory Committee Page 1 of 1 City of McCall —Airport Advisory Committee , Meeting Minutes November 22, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mark Thorien, Rick Fereday, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Gene Drabinski, Erin Roper Other: Kevin Bissell, Al Hoyt, Paige Walker Dan Scott called the meeting called to order 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Airport Lease Revision Workshop The Airport Manager provided a previously reviewed draft lease format for review by AAC members. AAC members provided comments and recommendations for revision of this draft document. The Airport Manager stated that he would capture these comments and receive City Attorney review prior to presenting an updated version of the lease for final consideration by the AAC. Adjourned at 1:15 PM Date Si:ned:s�� Committee Chairperson, Dan Scott Attest: Airport Manager, Nate Coyle Airport Advisory Committee Page 1 of 1 City of McCall —Airport Advisory Committee Meeting Minutes November 14, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Rick Fereday, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Gene Drabinski Other: Kevin Bissell Rick Fereday called the meeting called to order 12:05 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from September 5, 2013 Motion made by Rick Fereday to approve September 5, 2013 minutes. Matt Shaddle seconded this motion. Motion passes unanimously. Termination of Existing Lease and Establishment of New Lease —Hangar 554 Nathan Coyle presented a pending lease to be established for the John and Jenny Fawcett Family Trust as a part of the sale of Hangar 554 from Patrick and Kimberley Moroney to John and Jenny Fawcett. It was noted that the existing lease to Patrick and Kimberley Moroney would be terminated at the time of closing, if approved by Council. Rick Fereday made a motion to recommend approval of the pending lease to the John and Jenny Fawcett Family Trust. Matt Shaddle seconded the motion, motion passes. The committee recommends City Council approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 554 from Patrick and Kimberley Moroney to the John and Jenny Fawcett Family Trust. Airport Expansion Update — AIP 21 The airport manager provided an update to AIP 21 stating that the City is currently awaiting receipt of an independent appraisal that has been procured by landowners. Expected receipt of this report is the week of 18 — 22 November, 2013. It was also mentioned that a teleconference with the FAA has been scheduled for November 22, 2013 to discuss the current status of land acquisition and potential options for the way forward. The City hopes to have a copy of the landowners' independent appraisal to share with the FAA for this meeting. Discussion of AAC's role to review commercial and non-commercial leases AAC members requested that this agenda item be postponed until a larger portion of the AAC is present for discussion. Adjourned at 12:45 PM Date Sig r eed: ?1CA r ./ Attest: Cor{imittee Chairperson, Dan Scott Airport Manager, Nate Coyle Airport Advisory Committee Page 1 of 1 City of McCall —Airport Advisory Committee Meeting Minutes September 5 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mark Thorien, Rick Fereday, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Gene Drabinski, Ben Gau Other: Mike Anderson, John Anderson, Dan Scott called the meeting called to order 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Approval of Minutes from the August 1, 2013 Meeting Motion made by Dan Scott to approve August 1, 2013 minutes. Mark Thorien seconded this motion. Motion passes unanimously. Approval of Minutes from the August 22, 2013 Meeting Motion made by Dan Scott to approve August 22, 2013 minutes. Mark Thorien seconded this motion. Motion passes unanimously. Airport Expansion Update — AIP 21 Nate Coyle and John Anderson provided an update to the land acquisition status. It was stated that the landowners intend to have a written response to the City on/about September 6, 2013. Nate Coyle mentioned that this response will most likely include concerns regarding the appraised value of land in question, as landowners have previously verbally stated that they were not satisfied with the appraised value of this land. Nate Coyle went on to state that, following receipt of this response, the City will work closely with the FAA, T-O, and the appraisers to evaluate the response prior to establishing a recommended way forward for this effort. Hangar Lease Document Revision — Comments from AAC Nate Coyle presented a working copy of the draft lease to AAC members for collection of comments. A multitude of comments/concerns were highlighted pertaining to language presented within the draft lease. Dan Scott noted that the presented lease format was different than the document previously provided by John Anderson, which appeared to be a more favorable version of this lease format. After significant discussion regarding concerns in the proposed lease, Nate Coyle offered to obtain a copy ofJohn Anderson's proposed lease language, make edits to this document, and present this form to the AAC for consideration following City Attorney review. AAC members concurred that they would prefer to review the lease that had previously been proposed by John Anderson. Matt Shaddle asked to confirm that the City Attorney would review this proposed lease prior to AAC consideration, and Nate Coyle confirmed that this review would be completed prior to presentation. Airport Advisory Committee Page of 2 City of McCall — Airport Advisory Committee Meeting Minutes September 5 2013,12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Adjourned at 1:36 PM Date Signed: Dan Scott AAC Chairman Attest: Nate Coyle Airport Manager, City of McCall Airport Advisory Committee Page 2 of 2 City of McCall — Airport Advisory Committee Meeting Minutes August 22, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Rik Poston, Mark Thorien, Dan Scott Staff: Nate Coyle Other: Mike Anderson Dan Scott called the meeting called to order 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Termination of Existing Lease and Establishment of New Lease — Hangar 202 Nathan Coyle presented a pending lease to be established for Ryno Works Inc. as a part of the sale of Hangar 202 from Jack Magee to Ryan Miller. It was noted that the existing lease to Jack Magee would be terminated at the time of closing, if approved by Council. Mark Thorien made a motion to recommend approval of the pending lease to Ryno Works Inc. Rik Poston seconded the motion, motion passes. The committee recommends City Council approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 202 from Jack Magee to Ryno Works Inc. (Ryan Miller). Termination of Existing Lease and Establishment of New Lease — Hangar 705 Nathan Coyle presented a pending lease to be established forC&H Hangar LLC. as a part of the sale of Hangar 705 from Kasey Lindsay to Dan Coury and Allen Hoyt. It was noted that the existing lease to Kasey Lindsay would be terminated at the time of closing, if approved by Council. Mark Thorien made a motion to recommend approval of the pending lease to C&H Hangar LLC. Rik Poston seconded the motion, motion passes. The committee recommends City Council approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 705 from Kasey Lindsay to C&H Hangar LLC (Dan Coury and Allen Hoyt). Termination of Existing Lease and Establishment of New Lease — Hangar 544 Nathan Coyle presented a pending lease to be established for Northwest Development Management Group LLC. as a part of the sale of Hangar 544 from Allen Hoyt to William Hardt. It was noted that the existing lease to Allen Hoyt would be terminated at the time of closing, if approved by Council. Airport Advisory Committee — Minutes 1 of 2 City of McCall —Airport Advisory Committee Meeting Minutes August 22, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Mark Thorien made a motion to recommend approval of the pending lease to Northwest Development Management Group LLC. Rik Poston seconded the motion, motion passes. The committee recommends City Council approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 544 from Allen Hoyt to Northwest Development Management Group LLC. (William Hardt). Adjourned at 12:08 PM Date Si:ned: 2.151 AAC Chairman Attest: Nate Coyle Airport Manager, City of McCall Airport Advisory Committee — Minutes 2 of 2 City of McCall —Airport Advisory Committee Meeting Minutes August 1, 2013,12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Rik Poston, Matt Shaddle, Mark Thorien Staff: Nate Coyle, Ben Gau Other: Mike Anderson, John Anderson (T-0 Engineering), Kevin Bissell (T-0 Engineering), Mike Weiss Rik Poston called the meeting called to order at 12:02 PM Open Discussion and Public Comment The Airport Manager requested consideration of a special meeting on 15 August to obtain the AAC's recommendation of a new lease for the sale of Hangar 202. It was agreed that an agenda would be drafted and distributed for a 15 August special meeting. AAC Member Application Rik Poston welcomed Mike Weiss to the meeting and asked Mike for an overview of his background and interest in joining the AAC. Mike Weiss provided an overview of his background within aviation and the McCall community. Rik Poston stated that a recommendation regarding appointment to the AAC would be made later in the meeting. Approve Minutes from July 18, 2013 Motion made by Rik Poston to approve July 18, 2013 minutes. Mark Thorien seconded this motion. Motion passes unanimously. Hangar Lease Document Revision Rik Poston requested that this agenda item be postponed due to missing AAC members. All concurred that this agenda item would be postponed until the next AAC. Airport Expansion Update — AIP 21 Kevin Bissell provided an update of land acquisition efforts stating that a written offer had been provided to landowner(s) along with the FY13 grant application deadline date of 15 July. A written response was received from landowner(s) stating that additional time was needed to review the written offer and appraisal information. Kevin stated that landowner(s) expressed potential concern with the appraisal, and that the City requested a written response outlining any concerns with the completed appraisal. Nate Coyle mentioned that these concerns would be evaluated by the City and FAA for the potential of funding a subsequent appraisal (if concerns are validated). Airport Advisory Committee — Minutes 1 of 2 City of McCall— Airport Advisory Committee Meeting Minutes August 1, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Rik Poston requested any comments or concerns as to why Mike Weiss should not be appointed to the AAC. A motion was made by Mark Thorien to nominate Mike Weiss for a three year term on the AAC. Matt Shaddle seconded the motion. Motion passes unanimously. Nate Coyle stated that this nomination would be presented to Council on 22 August with a requested 1 September effective date for appointment of Mike Weiss to the AAC. Adjourned at 12:40 PM Dan Scott AAC Chairman Attest: Nate Coyle Airport Manager, City of McCall Airport Advisory Committee — Minutes 2 of 2 City of McCall —Airport Advisory Committee Meeting Minutes July 18, 2013,12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Rik Poston Staff: Nate Coyle, Erin Roper Other: Mike Chapman Dan Scott called the meeting called to order 12:06 PM Open Discussion and Public Comment Discussion on a new lease vs. assignment and assumption. Lease Assignment — Hangar 213 The Airport Manager presented a proposed lease for the sale of Hangar 213 where the current owner has requested termination of the existing lease at the time of closing, and the purchaser has requested establishment of a new lease. The pending purchasers are J.P. Richardson (holds an ATP certification), Gale Richardson, and William Furling (holds a Commercial rating). Two aircraft have been identified for storage (N7861P/Scout and N508WL/C-170) Discussion on language in the lease regarding covered vs. uncovered was held. The proposed lease does not separate rate or square footage. Discussion on payment of pro -rated amount for new rate vs. old rate was held. Rick Fereday made a motion to approve the new lease for J.P. Richardson, Gale Richardson and William Furling. Rick Poston second. Motion Passes unanimously. Adjourned at 12:15 PM Date Sigd Dan Scott AAC Chairman Airport Advisory Committee — Minutes Attest: Nate Coyle Airport Manager, City of McCall . 1 of 1 City of McCall —Airport Advisory Committee Meeting Minutes June 6, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Matt Shaddle, Rik Poston, Dan Scott, Rick Fereday Staff: Dennis Coyle, Erin Roper, Gene Drabinski, Ben Gau Others: Kevin Bissel, John Anderson —TO Engineers Dan Scott called the meeting called to order 12:08 PM by Dan Scott Airport Manager Introduction The committee welcomed Nate Coyle, new Airport Manager. Public Comment A request was made by the Committee to move Public Comment to the top of agenda for future meetings. Minutes from May 2, 2013 Meeting Rik Poston moved to approve minutes from the May 2, 2013 meeting. Matt Shaddle second, motion passes unanimously. Hangar Lease Revision — Comments from AAC Committee would like to spend more time reviewing the document. Dan Scott gave some historical information on the lease revision project and discussed some of the key points on the lease revision for the benefit of the new Airport Manager. Lease review will be continued to next AAC meeting. Question by Mike Anderson as to why is there is a split rate. The Committee intended to keep the lease rate change simple, and to not complicate the already complicated process with blending rates. Airport Expansion Update—AIP 21 Kevin Bissel gave an update on AIP 21. Kevin presented a map and legal descriptions on the four parcels in question -- a total of 15.3 acres. Council will review the parcels at the June 13, City Council meeting to decide which parcels to purchase. TO recommends all of parcel A at a minimum. The minimum number for State match is 2.37%. Dan Scott gave an update on State funds. The Legislature has approved $475,000 for next fiscal year. There was a discussion at the State level as to whether or not to fund NPIAS- project airports first. John Anderson shared Nate Coyle's conversation with Sandy Simmons from the FAA, regarding the purchase of 15.3 acres. Discussion on how the City might come up with $500,000 to match the grant. Airport Advisory Committee — Minutes 1 of 2 City of McCall — Airport Advisory Committee Meeting Minutes June 6, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Gene Drabinski suggested that the AAC provide a recommendation to City Council on June 13, 2013. The FAA has committed $9.9 million for future development of the Airport. This chance will not come around again. Rick Fereday stated that the City doesn't have the money, Council would have to bond it. Gene Drabinski stated that there are other bond -able items that take precedence over the Airport. Matt Shaddle made a motion to create a proposal to formally recommend to Council that the Airport should purchase 75.18 acres; Rick Poston second. The proposal is to be included on the agenda for the Executive Session for June 13, 2013. Donations can be used as grant match, but no strings can be attached. Dan Scott gave an update on ITD Aeronautics Board. The Legislature passed an increase in aircraft registration fees, but eliminated pilot registration fee. The proposed tax on fuel died before it went into committee. Next AAC Meeting on July 11, at 12:00 PM due to July 4th Holiday Adjourned at 1:00 PM Date Signed: 2/5/ /y/ Attest: /id"' Scott Nate Coyle AAC Chairman Airport Manager, City of McCall Airport Advisory Committee - Minutes 2 of 2 r;} City of McCall —Airport Advisory Committee Meeting Minutes May 2, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Marc Thorien, Rick Poston, Rick Fereday Staff: Dennis Coyle, Erin Roper, Gene Drabinski, Ben Gau Kevin Bissel, John Anderson —TO Engineers Meeting called to order 12:03 Minutes from 3/7/13 Meeting Marc Thorien made a motion to approve the minutes from the 3/7/13 meeting. Rick Fereday second. Minutes approved with one change on lease assignment: change Michael Schaffer to G.H.H. Roth Revocable Trust, Geoffrey H.H. Roth, Trustee. AAC Member Appointment Dennis Coyle reported that Rick Fereday's reappointment to the AAC was unanimously endorsed by City Council. Lease Document Dennis Coyle presdnted the draft of the Lease as received from Bill Nichols. Requested that the document be reviewed and to bring changes and edits to the next AAC meeting in June. Dennis called out a change on page 2, second paragraph: change from "approved by AAC" to "reviewed by AAC." Dennis suggested that the Committee schedule a work session for lease changes. There was discussion on language for grant assurances in the lease. Additionally there was discussion on allowable storage in hangars and FAA language. John Anderson reminded the Committee that the grant assurances require the Airport follow FAA rules and regulations which prohibit non -aviation use of the hangars. There was a suggestion made to use language from current lease "Use of Subject Property," specifically to use the first sentence of the paragraph (Use of Subject Property) in the current lease. Lease Assignment Erin Roper presented the pending lease assignment from Gerblick to Viehweg. Erin Roper also presented the information on correcting hangar numbers for the five hangars on the south end of the Airport which the County has the incorrect numbers. The proposed owner, Tim Viehweg, is a helicopter pilot. Dan Scott stated a concern about helicopter operations and whether or not there could be a designated start-up area. Airport Advisory Committee — Minutes 1 of 2 City of McCall —Airport Advisory Committee Meeting Minutes May 2, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Discussion on whether the Airport Manager has the discretion to designate a take -off area for helicopter operation. John Anderson recommended that language specific to helicopters not be added to individual leases, as it may open the Airport to a discrimination complaint. A better choice would be to have an Airport policy on helicopter operations. Rick Fereday made a motion to approve the lease assignment from Gerblick to Viehweg. Marc Thorien seconded the motion, motion passes. The Committee recommends that City Council approve the lease assignment. AIP-21 Kevin Bissel gave an update on AIP-21. The City will review the completed appraisal and review appraisal and make decision. The dollar amounts will remain confidential for now. The FAA would like to know how much land will be acquired. TO will then work with the negotiator, Chuck Winder, to close the deal. John Anderson stated that the FAA's position is to buy all the land the City can. The City is concerned with matching funds. • The negotiation will be kept confidential, although budget decisions and allocations will be in public session. There has been no discussion with the State at this point. A ' discussion on State monies and possible match took place. Council will have to proceed assuming no match from the State. Council will have to make a decision by July. Recommendation for AAC member to attend upcoming budget hearing meetings. Meeting adjourned 12:49 Date Signed: -2/5— Da cott AAC Chairman Attest: Nate Coyle Airport Manager, City of McCall Airport Advisory Committee — Minutes 2 of 2 City of McCall —Airport Advisory Committee Meeting Minutes March 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Present: Matt Shaddle, Dan Scott, Marc Thorien, Dennis Coyle, Erin Roper, Gene Drabinski, Ben Gau, Kevin Bissell —TO Meeting called to order 12:12 PM Minutes Motion made by Marc Thorien to approve minutes from February 2013 meeting with one change. Change rate of aircraft registration fee to a penny per pound. Matt Shaddle seconded the motion. Motion passes unanimously. Public Comment No public comment at this time Lease Assignment The Airport Manager presented a lease assignment for hangar 540 from Kathy Schwindt to G.H.H. Roth Revocable Trust, Geoffrey H.H. Roth, Trustee. The application was reviewed. Marc Thorien made a motion to approve the lease assignment. The motion was seconded by Matt Shaddle. Motion passes unanimously. Airport Manager Recruitment update There are five candidates for the Airport Manager position. Some of the interviews will be conducted in person, and some via phone or Skype. Dan Scott, Dennis Coyle, Ben Gau, Barbara Sivey and John Anderson will conduct the interviews, then give a recommendation to the City Manager. The candidates are from Alaska, Florida, Arizona, and Idaho. The goal is to have the new manager in place by mid -May. Interviews start Monday, March 11. Airport Lease Draft Update Changes from AAC meeting were made and have been sent to the City Attorney to draft a new lease. AIP 21 Kevin Bissell gave an update on AIP 21. The appraisal has been received by TO. The appraisal will remain confidential. Then negotiator will work with the property owners. Purchase and sale agreement would be drafted. AIP 19 and 20 have been closed -out. The closing documents are being sent to the FAA. City of McCall — Airport Advisory Committee Meeting Minutes March 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Member Appointments Rick Fereday's AAC term has expired. Motion to nominate Rick Fereday for a three year term on the Airport Advisory Committee AAC, Matt Shaddle seconded. Motion passes unanimously. Meeting adjourned 12:24 Dan Scott AAC Chairman Attest: Nate Coyle Airport Manager, City of McCall City of McCall — Airport Advisory Committee Meeting Minutes February 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members present: Marc Thorien, Dan Scott, Rick Fereday Staff present: Gene Drabinski, Dennis Coyle, Erin Roper, Ben Gau —Airport Superintendent Public: John Anderson, Kevin Bissell, Mike Anderson Dan Scott called meeting to order at 12:07 Rick Fereday made a motion to add the agenda item "Annual Report" to city council. Marc Thorien second. Motion passes, minutes approved from January 3, 2013 meeting. Dennis Coyle reported an answer to mike Anderson's question, "How much of the county property taxes collected on behalf of the City go to the Airport Fund." All of the money collected by the County on behalf of the City goes into the Airport Fund. Approximately $50,297 in Personal Property Tax is collected for the Airport. John Anderson added that the tax is used for capital improvements on the Airport, as well as for matching grants. A point of clarification was made that it is Personal Property Tax, not Property Tax. Gene Drabinski added that a total $112,000 comes to the City from Personal Property Tax collected by the County. Dan Scott reported on his AAC presentation to City Council. His presentation included discussion on how state AIP grant programs work. Airport Manager Recruitment Dennis Coyle gave an update on the applicants. Dennis, Barb Sivey in Human Resources, John Anderson, and Gene Drabinski have narrowed the field to the top seven applicants. Barb Sivey will schedule interviews to begin at the end of February. Rick Fereday will be out of town February 26-5, 2013 . Airport Lease Draft Coyle recapped the lease process. The draft presented draft contains the main points of the lease. Once this is ready, the lawyers would add their bit. Issues and Questions: Rick Fereday: #8, Questioned whether or not rates will continue to be adjusted to current rates upon assumption. Dennis Coyle: The City needs to have a way of adjusting hangar rates through time. City of McCall —Airport Advisory Committee Meeting Minutes February 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Dan Scott: 1D, 8 and 11 are all in question. The CPI is the way to change the rate, not have three different ways to increase the rate. Also, 1D and 11 conflict with each other. Set a rate and CPI adjust it, not have changes in the lease other than the CPI adjustments. Rick Fereday: Cited chapter 2 in FAA document provided by John Anderson, on how to get people to invest in infrastructure on the airport. The recommendation was to give lessee a long term lease so they can amortize. You can't keep raising the rates on them. Anderson: FAA demands an annual CPI adjustment. FAA believes the improvements should belong to the airport at the end of a lease, or may be renegotiated at the end of the lease. Dennis Coyle: #8 drives old leases to new lease and new lease rate. That is why it was included in the new lease. Mike Anderson: In the past hangar assumptions have been forced vs. creating a new lease. Rick Fereday: Question why #16 was included. John Anderson: It doesn't hurt to notify lessees that they don't pay for all of the cost of the airport. Mike Anderson: #16 why does somebody who stores a plane in a hangar also pay for maintaining airport, when somebody who flies in from Caldwell doesn't pay? John Anderson: Historically it costs more to collect those fees, than the fees would total. Mike Anderson: why lay-off the cost of maintaining the airport on the lessees? Rick Fereday #19: would like discussion on snow removal option with new manager. Snow removal could be a revenue stream for the Airport. Dennis Coyle: Ben Gau and I met this morning regarding snow removal. FAA has concerns about private contractors on the airport. Dennis Coyle has spent time with the GIS staff person and with the County to determine what exactly is our responsibility as far as lot lines go. John Anderson anticipates more difficulty in the future for private contractors. In the future, training must be documented for anyone who is in the movement area at an airport. FAA has mandated driver's training for any contractor inside the fence. Dan Scott: #19 question regarding lessee moving their own snow, Airport is not trying to restrict that? City of McCall — Airport Advisory Committee Meeting Minutes February 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Dan Scott: #19 question regarding lessee moving their own snow, Airport is not trying to restrict that? John Anderson: Lessee cannot be prohibited for doing their own work at their hangars. Dan Scott asked for a clarification on snow storage. Ben Gau questioned the type of insurance and dollar amount private snow removal operators are required to hold. Dan Scott: What additional insurance is required, for fire? Damage? Dan Scott: #13 needs to be expanded upon. Mortgages or liens are on personal property, not on the City's property. City would be senior to the leasehold interest, not on the personal property. Be clear on which property were talking about. Dan Scott #15: We need to define a commercial lease vs. a private lease. If you sublease for more than you're paying, does that become a commercial enterprise? Determine what the trigger is for a commercial operation. Mark Thorien: The draft is a good start Dan Scott: Requested that the red lined version from J. Anderson be redistributed. Dan Scott: #10 looks at permitting process, P&Z approval is required and should be addressed in lease. Aiport Expansion Update Kevin Bisset gave an update on the land acquisition project. The appraisers are still working on the appraisal. They are behind schedule. Kevin will contact Sandy Simmons at the FAA for a design meeting for taxiway relocation. ITD Aeronautics Advisory Board Update Dan Scott gave an update -- State Aeronautics and ITD prepared a proposal for the legislature to increase jet and avgas to $.02 per gallon. They also proposed to remove pilot registration process due to no revenue or enforcement. They then would triple the aircraft registration fee to $1.00 per hundred pounds (penny per pound.) Triple aircraft registration fee. Fuel tax increases were killed in committee before reaching a vote. State needs to generate revenue to perform upkeep on state airports and to generate money for grant matches. Rick Fereday move to adjourn. Mark Thorien second. Airport Advisory Committee — Minutes 3 of 4 City of McCall —Airport Advisory Committee Meeting Minutes February 7, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Meeting adjourned at 1:05 PM Date Sigr): _ ��, / Attest: Dan Scott AAC Chairman Nate Coyle Airport Manager, City of McCall Airport Advisory Committee — Minutes 4 of 4 City of McCall —Airport Advisory Committee Meeting Minutes January 03, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members present: Marc Thorien, Rik Poston, Dan Scott, Rick Fereday Staff present: Gene Drabinski, Dennis Coyle, Erin Roper, Ben Gau Public: John Anderson, Kevin Bissell, Mike Weiss, Mike Anderson Dan Scott called meeting to order at 12:10 Rick. Fereday made a motion to add the agenda item "Annual Report" to city council. Marc Thorien second. Motion passes. Rick Fereday made a motion to approve minutes from the February 2013 meeting with change: all leases to be reviewed by AAC, as per the AAC Charter. Rik Poston second. Motion passes. Open Discussion Mike Anderson posed the question as to whether or not lessees could pay Airport to remove snow. Dennis Coyle agreed that the discussion is worth pursuing. Airport Manager Recruitment Dennis Coyle reported that Barbara Sivey, HR Director, has received considerable interest in the Airport Manager Position. Dennis Coyle recapped timeline for the hiring process. Dennis Coyle asked for an AAC member recommendation to sit on interview panel. Rick Fereday volunteered to sit on panel. Dan Scott confirmed that John Anderson would sit on the interview panel as well. Airport Lease Rates Dennis Coyle reported the status of the lease revision process. There are a lot of inconsistencies in the current leases. Dennis Coyle has spoken with both the City Clerk and City Attorney regarding some of the lease issues. There was continued discussion on snow plowing. Rik Poston believes that snow plowing shouldn't be part of the lease agreement and that it is an issue for hangar owners to work out individually. Dennis Coyle reminded the Committee that using private contractors for snow plowing presents additional safety and FAA issues on the Airport. There was a consensus to go ahead and draft a lease then have the City Attorney take a look at it after the main content is in place. John Anderson clarified the FAA's role in order to avoid possible discrimination with the Airport leases. Airport Advisory Committee— Minutes 1 of 2 r • City of McCall —Airport Advisory Committee Meeting Minutes January 03, 2013, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 The new lease will be reviewed by the Committee. Then a discussion on the migration path to the new leases will occur. Rick Fereday made a request of John Anderson to look at leases from other airports. Airport Expansion Update Kevin Bissel, TO Engineering, distributed Minutes from the kick-off meeting for the airport expansion. The kick-off meeting presented an opportunity for the parties involved to meet each other and discuss scope of project and talk about environmental assessment. There was also a Q&A with the property owner. The appraisal by Mountain States Appraisal is underway. The appraisal should be done later this month. It will then be sent to review appraiser. The FAA will look at documents then an offer will be presented by the negotiator, Dave Winder. AAC Annual Report to City Council The report is due to be presented on January 24, 2013. Discussion as to who will give presentation. John Anderson will provide bullet points. Dan Scott will make the presentation to Council. Other Business Rik Poston, "Airport is in good shape. Ben is on top of it." Rick Fereday made a motion to adjourn. Rik Poston second. Motion passes. Meeting adjourned 12:48. Date Signed: 2 &/ / n Scott AAC Chairman Attest: r Nate Coyle Airport Manager, City of McCall Airport Advisory Committee — Minutes 2 of 2