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HomeMy Public PortalAboutHousing Authority -- 2009-04-16 MinutesBREWSTER HOUSING AUTHORITY REGULAR BOARD MEETING THURSDAY, APRIL 16, 2009 CALL TO ORDER: Chairman Robert Hooper convened the regular meeting of the Brewster Housing Authority's Board of Commissioners at 5:35 PM in the Community Room of 11 Frederick Court, Brewster, MA. PRESENT: Robert Hooper, Mary Haynes, Brian Harrison & Dion Dugan ABSENT: William Reyburn ALSO PRESENT: Jackalyn J. Courchesne APPROVAL OF AGENDA: A motion to approve the agenda was made by Brian Harrison, seconded by Mary Haynes and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 15. 2009: A motion to approve the minutes of the Regular Meeting of January 15, 2009 was made by Mary Haynes, seconded by Dion Dugan and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 19.2009: A motion to approve the minutes of the Regular Meeting of March 19, 2009 was made by Mary Haynes, seconded by Brian Harrison and voted unanimously. CITIZEN PARTICIPATION: None CHAIRMAN'S REPORT: A. Regarding the renovations at Frederick Court, Mr. Hooper reported that the installation of the new intercoms and the new door locks is complete. The problem we are having now is with the door closers. Ms. Courchesne feels that these are wrong for our situation as the seniors have a hard time pushing them and pulling them. A representative from the closer company visited today along with Vareika and Steve Shuman of Akro Associates and we ended up taking the gaskets off of the doors. The closers have been adjusted as much as they can so now we are looking for the door company to come and suggest new gaskets. We still have some items to complete on our punch list. So right now we are in Substantial Completion and we need a board vote to approve Substantial Completion. Mary Haynes made a motion to approve and sign the Substantial Completion, this was seconded by Brian Harrison and voted unanimously. A copy of this document is on file for Work Plan #1003. ,' Minutes of April 16, 2009 Page 2 of 3 CHAIRMAN'S REPORT: (continued). B. Enclosed in the packets are 2 letters written by Ms. Courchesne, one requesting that DHCD not close Work Plan #1003 because we still have the window project at Huckleberry Lane to do and also we are supposed to have funding for a new shed as part of this Work Plan. The second letter is in regards to the Paving Project for which DHCD is now saying that they do not have any funds to proceed. Ms. Courchesne has sent them a letter that she sent to John Gannon in 2007 outlining the falls that our seniors have had already and the consequences that could occur if the paving is not done. EXECUTIVE DIRECTOR'S REPORT: A. Ms. Courchesne reported that we have filled the vacant unit at Frederick Court but we just had another unit come available. It is a first floor unit and an existing tenant who is on the second floor has had her name in for a transfer and will therefore be moving to that unit. That means that when she moves we will have another second floor unit to fill. We are still trying to fill the 3 bedrooms at Huckleberry Lane, but the other 3 bedroom transitional unit was just filled. We also just had another tenant vacate another 3 bedroom unit. A lot of authorities are reporting trouble filling 3 bedroom units. CORRESPONDENCE: Correspondence listing is made a part of these minutes. OLD BUSINESS: A. - 1.) Laura Shufelt our consultant for the Latham Project presented the options for funding that we will be seeking to finish the development of this project. After meeting with DHCD, MHP and CEDAC it appears that the only funding vehicle that they all think we should be pursuing is FCF or Facilities Consolidation Funding. The one disadvantage with this funding vehicle, and that is why Laura is making this presentation, is that we will be contracted to use DMR clients in this facility in perpetuity or until DMR releases us from the contract. So we will give up the option to convert to another type of housing in the future. However, it also binds DMR to supplying us with clients. We will still own, manage, maintain and receive income from the facility. Mr. Hooper asked for a board vote to proceed with this funding. Brian Harrison made a motion to pursue the FCF program, seconded by Dion Dugan and voted unanimously. Minutes of April 16, 2009 Page 3 of 3 OLD BUSINESS: (continued) A.- 2 Ms. Courchesne reported that the fire chief stated that we could not use the two names, Marjorie Burling and Dorothea Dugan to name the property, it had to be one name with Court after it such as Wells Court. The Chief said that this type of a development is a Court because it is an open space that is encircled or surrounded by buildings. We therefore need to rename the development. What we could do is name the development and dedicate the 2 buildings or just use one name for the court, such as Marjorie Court. Mr. Dugan said that he would talk to the Fire Chief. B. Ms. Courchesne gave out a sheet of paper last meeting explaining the 3 ways that we might go about developing Brewster Woods. She asked if any of the commissioners had any preferences. It was pretty much agreed that OPTION #2: EXTENDED ROLE FOR BHA - THRU PERMIT PROCESS This Option extends the BHA's role in the Brewster Woods project through the Comprehensive Permit process. By doing so, the BHA has greater control as to what type of project will ultimately be built on the site. The Comprehensive Permit process would in essence define the project through a "friendly 40B" process in which both town officials, Town Boards and neighbors would have input in the development of the project. Ultimately, through the Comprehensive Permit decision (if granted by the Brewster ZBA), the project would be defined and terms and conditions imposed on the project for it to move forward. If an RFP at that point was issued, the developer would have to adhere to the terms and conditions (which would be provided as part of the RFP)in order to be selected. BILLS: Brian Harrison made a motion to approve the bills and sign the checks for the 04/15/09 thru 04/17/09 warrant for Admin 8~ MRVP as presented; Mary Haynes seconded the motion which passed unanimously. Brian Harrison made a motion to approve the bills and sign the checks for the 04/15/09 warrant for the Latham Development as presented; Mary Haynes seconded the motion which passed unanimously. EXECUTIVE SESSION: There was no Executive Session. ADJOURNMENT: Mary Haynes made a motion to adjourn the meeting; Dion Dugan seconded the motion which was voted unanimously. The meeting was adjourned by roll call vote at 6:29 p.m.