HomeMy Public PortalAboutStony Brook Mill Sites Committee -- 2009-01-22 MinutesTown of Brewster
Mill Sites Committee
Minutes of Meeting
January 22, 2009
Attendees: Dana Condit, Chairman
Faythe Ellis, Treasurer
Joyce Davis, Secretary
William Todd
Sandra Godwin
Absent: Roger O'Day, Carl Ahlstrom
Meeting Called to Order at 7:05 PM by Chair at Brewster Town Hall.
Review of September 29, 2008 Minutes.
Motion: D. Condit motioned to accept minutes as corrected; F. Ellis seconded; passed.
CPC Update, Dana Condit
1) We need a "Engineering Plan" in order to go forward with the bid. John Tark, Portland, ME
has been contacted by D. Contdit. A. Shrake to meet with Mr. Tark regarding development of
written plan for sluiceway and wheel. Estimated cost is up to ten percent of cost.
2) D. Condit to contact A. Shrake and Mr. Tark to develop a timeline.
3) Concern re: timeline for work discussed.
4) F. Ellis will contact Phil Lindquist re: another source for Engineering Plan and report back at
next meeting.
5) Discussion of distribution of monies for this project due to current financial situation and
decrease in funding as well as possibility of elimination of funding to CPC of a concern.
Committee feels time is of the essence with this project.
Brewster in Bloom
1) Date is May 1, 2, and 3; we will be open on Saturday, May 2"d, 10 AM to 2 PM.
Z) Need to have volunteers to cover weaving and museum; Miller will have the Grinding
Room open for review; no grinding on this weekend.
3) F. Ellis to identify volunteers.
Finances
1) Outstanding $1,500 gravel invoice from A. Shrake will have to go before Spring 2009 Town
Meeting for approval. D. Condit to review with Town Administrator.
2) F. Ellis presented Financial Report:
Current Bal.
Gifts and Donations: $2,596.39
Gen. Fund $1,767.78
3) F. Ellis will identify Outstanding Items and report at next meeting.
4) Need to purchase bags for corn and request a longer string for tying. If additional cost, the
committee to discuss. D. Condit to contact F. Ellis with regard to cost.
5) DVD's: F. Ellis will speak with Frank Borek re: purchase, etc. of DVDs and report to
committee.
Mill Sites Committee Minutes
January 22, 2009
Page 2.
6) Website Designer: S. Godwin and F. Ellis will have informational meeting and report back
to committee.
7) As finances are low, and there is no increase in budget for 2008-09, committee agrees to
proceed with caution with regard to spending.
Public Access
1) D. Condit to contact Mr. Geisler (sp?) Chair of HCC re: handicap access guidelines and report
to committee as it applies tQ Mill Site.
2) D. Condit to investigate Town Policy and Procedures re: public safety issues at Mill
Site; i. e, weddings, etc. and report to committee.
3) D. Condit to contact DPW, Police Dept. and Conservation Com., re: public safety issues in
connection with proposed Drainage Grant project. Also D. Condit will have a discussion with
regard to possibility of installing brick walkway at Mill Site and including cost in this grant.
"Mills & Gills" Committee
F. Ellis gave a verbal report on the current status of this committee representing the Museum of
Natural History, the Brewster Historical Society, and the Mill Sites Committee.
Miscellaneous
1) New Signs -Peter Johnson has been contacted re: replacing signage at the Stony Brook Mill;
this was tabled until F. Ellis receives information and then reports to committee.
2) F. Ellis to contact Ellen St. Sure (Town Archivist) re: new center display in museum.
3) D. Condit to contact S. Godwin (Miller) and A. Shrake with re: to sharpening the grinding
stone prior to opening of 2009 season.
4) Dates: 6/27 open for season, 7/25 Indian Pudding Festival, 8/29 Cornbread
Celebration and closing for season.
Adjournment: D. Condit made motion to adjourn; seconded by F. Ellis. Meeting adjourned at
8:30 PM.
Respectfully Submitted,
yce Davis
Secretary
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