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MEDINA CITY COUNCIL MEETING MINUTES OF JULY 1, 1997
The City Council of Medina, Minnesota met in regular session on July 1, 1997 at 7:30 p.m.
in the City Hall Chambers. Mayor John Ferris presided.
Members present: Ferris, Hamilton, Johnson, Thies, and Zietlow.
Members absent: None.
Also present: Interim Police Chief Ed Belland, City Attorney Ron Batty, Public Works
Director Jim Dillman, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen,
and City Clerk -Treasurer Paul Robinson.
1. Additions to the Agenda
There were no additions to the agenda. Item 11 A5 was removed from the agenda.
Moved by John Hamilton, seconded by Ann Thies, to approve the agenda as modified.
Motion passed unanimously.
2. Minutes
Moved by Ann Thies, seconded by Phil Zietlow, to approve the minutes of the June 17,
1997 regular city council meeting with the following corrections:
A. Under page 2, #5 designate the Hamel Legion Park as recipient of the $2, 500
tree donation.
B. Under page 2, #7 second paragraph, first sentence, put quotations around the
word "out'.
Motion passed unanimously.
3. Ceremonial Matters - Swearing in of Officer Scott Kroeger
Mayor Ferris and Clerk -Treasurer Paul Robinson swore in Scott Kroeger as a Medina City
Police Officer.
4. Consent Agenda
Moved by Ann Thies, seconded by Phil Zietlow to approve the consent agenda as follows:
A. Resolution 97-23 Approving Final Plat for Glen Lincoln Partners/John Day
Company - Medina Industrial 4t`' Addition - Tower Drive.
B. Resolution 97-24 Approving Variances, and Conditional Use Permit for an
Office/Warehouse for Glen Lincoln Partners/John Day Company - Tower Drive.
Motion passed unanimously.
5. Presentations from Executive Search Firms
A. Jim Brimeyer - Brimeyer and Associates
B. Harold Brull - Personnel Decisions, Int. (PDI).
C. Larry Thompson - Thomson and Associates.
Each firm presented their methods and process for performing executive searches, the
prices for each firm ranged to $5,000 to $15,000. Each hiring process could take from eight
weeks to sixteen weeks, most would perform searches in the Midwest area.
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July 1, 1997
146
John Ferris said that this process was new to the council and thanked the presenters for
their information.
6. Public Hearing - CSAH 101 Watermain Improvement
The public hearing opened. Shawn Gustafson, the City Engineer, explained that this project
was to install an eight inch watermain under Highway 55 and run up along the west side of
101 to the Cherry Hill Development. This would loop the Cherry Hill water system with the
water system below Highway 55. The estimated total cost of the project would be $116,600.
Gustafson said this number allows for hydrants, valves, and services along this stretch of
the highway.
John Ferris said this project was proposed for the good for the city as a whole and was not
being done solely because of development in that area.
Shawn Gustafson agreed that this was to help facilitate future development and to provide
a looped watermain.
There was some discussion about the increased reliability that would be provided to the
water system by this project.
Gustafson said assessments are estimated at $40/foot. He said that frontages ranged from
65 feet to 503 feet per parcel and that the assessment would range from $2,600 to $20,120
per lot.
Mark Metzger of 262 Cherry Hill Trail asked how much it would cost to repair the existing
line.
Jim Dillman said that he did not know an exact cost. He guessed that it would cost at least
between $50,000 and $60,000. He said that the looping of the watermain was not only to
provide emergency water to the Cherry Hill Development, but also to improve future flows
and fire coverage.
There was some discussion about the advantages and disadvantages of looping
watermains.
Julius Dorweiler of 5022 Highway 101 said that he has a lot of frontage on this watermain,
but he is on the east side of the development and believes that he will be getting water to
his property from a frontage road and not directly off of 101. Therefore, he did not believe
this project benefited his property and requested that his property not be included in the
assessment.
There was some discussion about whether or not to include this property. They agreed that
Dorweiler's property would not be included in the assessment.
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July 1, 1997
147
Neal Anderson of 5501 Co. Rd. 101 said his property was zoned residential and not
commercial. Because of this he did not believe his property would receive the same
benefit from this project as the commercial properties in this area.
Shawn Gustafson said that currently the assessment is estimated to be $40 a foot, but that,
in the past, the city council has assessed at a lesser rate for urban residential and rural
residential properties. He suggested that a $25 per foot may be more consistent with what
the city has done in other areas.
Paul Robinson read a letter from CC & M Properties speaking against this project.
Robinson said that their property was included in the notice but that they were not
considered in the current proposal.
Ron Batty said that this particular hearing was to determine whether or not this project is to
be constructed. A separate hearing will be held on the issue of the assessments. Batty
realized that the two issues are interrelated, but that this hearing is to hear testimony as to
whether or not the city should go ahead with this project.
Moved by Ann Thies, seconded by Phil Zietlow, to close the public hearing. Motion
passed unanimously.
The city council then discussed whether or not to order the public improvement on 101.
After some discussion, the city council decided to table this issue.
Ron Batty said that the city council had up to six months to pass a resolution ordering this
improvement.
Moved by Ann Thies, seconded by Phil Zietlow to table action on the 101 watermain
project. Motion passed unanimously.
7. Park Commission Comments
John Ferris said they received one applicant for the park commission position. This item will
be on next meeting's agenda.
8. Planning Commission Comments
John Hamilton asked to have planning commission packets delivered to him and asked if
there were other city council members who wanted this information.
OLD BUSINESS
9. C.S.O. and Officer Hiring Timeline Update
Ed Belland said that at the last meeting he was directed to put together a step by step
timeline. He had done this and passed out a memo to the city council outlining the hiring
process for the C.S.O. and part time officer.
John Hamilton asked if Ed Belland had planned to hire one C.S.O. at 24 hours or two
C.S.O.'s at 12 hours each.
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July 1, 1997
148
There was some discussion on this issue.
Phil Zietlow said that the city council should leave this decision up to the police department.
10. City Hall Addition
Phil Zietlow said they're moving ahead and that there was no new information.
NEW BUSINESS
11. Land Alteration Permit - St. Anne Church
Loren Kohnen said that the conditions for the permit remain the same as before except the
letter of credit was reduced to $10,000.
Jerry Dykhoff passed out a letter to the city council clarifying their position on this permit.
John Ferris asked if the city staff and St. Anne Church had reached an agreement on this
permit.
Loren Kohnen said they had.
Moved by Ann Thies, seconded by John Hamilton, to approve the land alteration permit for
St. Anne Church. Motion passed unanimously.
12. Kelly Neal - 760 Tower Drive - Lot Combination/Replat & Conditional Use Permit
for Building Addition
Loren Kohnen said that Mr. Neal was requesting to combine two adjoining parcels he owns
to build an addition to his existing building. He said that the planning commission
recommended approval of the replat with two conditions, that drainage and utility
easements be given around all lot lines as required; and that a drainage plan or revised
grading plan be approved by the city engineer. Kohnen said that the grading plan hac rot
yet been reviewed and approved.
Moved by Ann Thies, seconded Jim Johnson, to direct the city attorney to draft a resolution
approving the replat of the property of Lot 1 and Lot 2 Medina Industrial Second addition
with the two conditions from the planning commission. Motion passed unanimously.
Loren Kohnen said that the planning commission also recommended approval of the
conditional use permit with five conditions.
Moved by Ann Thies, seconded by Phil Zietlow, to direct the city attorney to draft a
resolution approving the conditional use permit with the planning commission's conditions.
Motion passed unanimously.
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July 1, 1997
149
13. Edmund Lundgren -1582 Medina Road - 2 Lot Subdivision
Loren Kohnen read his memo into the record. Kohnen said that Mr. Lundgren is requesting
to split his property into two parcels. Kohnen said that the planning commission approved
the lot division request with eight conditions.
Ann Thies asked why innovative and conventional soil language was still being used.
Loren Kohnen said it will be at least one year before they stop using this language.
Moved by Jim Johnson, seconded by Phil Zietlow, to direct the city attorney to draft a
resolution approving the lot subdivision with the eight conditions from the planning
commission. Motion passed unanimously.
14. Scott Baker - Baker Associates Inc. -1350 Baker Park Rd. - Lot Split/Combination
and Conditional Use Permit for Office Building
Loren Kohnen read his memo into the record. Kohnen said that Mr. Baker is requesting a
conditional use permit to construct an office building at 1350 Baker Park Road behind
Holiday Stationstore and Dairy Queen. Kohnen said that the planning commission
approved the minor lot split with three conditions and that the planning commission also
recommended approval of the conditional use permit with fifteen conditions.
Moved by Ann Thies, seconded by Jim Johnson to direct the city attorney to draft a
resolution approving the minor lot split/replat with the four conditions as recommended by
the planning commission. Motion passed unanimously.
There was some discussion about the conditional use permit.
Phil Zietlow asked what was up with the 30 foot tower.
Loren Kohnen said that the tower turned out to be a chimney and was in compliance with
the ordinance.
Mr. Baker of Baker and Associates said that they designed this building to be a place where
his employees could go home to work. He said they work in a high stress environment and
it was attractive to them to be able to have some peace and quiet in their work environment
and a place to establish a relationship with nature.
There was some more discussion about what Baker and Associates was trying to
accomplish with the design of their building. There was some discussion about the informal
park path that currently goes through the property.
Baker and Associates said that they would continue to informally allow foot and horse traffic
to flow behind on their property but would monitor it. If there seemed to be a problem with
garbage or vandalism, they would re-evaluate whether or not to leave the path open to the
public.
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July 1, 1997
150
Shawn Gustafson asked how the city council would like to assess the sewer improvement
for this property. If they were to do it by area, the assessment would be $27,000, if they
were to assess by unit, the assessment would be $2,700.
There was some discussion about the assessment. They decided to wait before making
any determination on the assessment amount and to concentrate on approving the
conditional use permit. They asked staff to come back with a recommendation as to how to
assess the property at the next city council meeting.
Moved by Phil Zietlow, seconded by Ann Thies, to direct the city attorney to draft a
resolution approving the conditional use permit with the 17 conditions from the planning
commission. Motion passed unanimously.
15. Suburban Hennepin Regional Parks - Conditional Use Permit for Outdoor
Educational Facility
Loren Kohnen read his memo into the record. He said that Hennepin County Parks were
requesting to construct a family outdoor education facility which will consist of a main lodge,
and eight log cabins. Kohnen said that the planning commission recommended approval of
the conditional use permit with 15 conditions.
Ann Thies asked the Hennepin County Park representatives about their plans for
urbanization of the park.
Tom McDowell, director of the department of natural resources management for Hennepin
Parks, said the master plan for the park shows no more than 20% of the park would be
developed. Right now it is pretty close to 20%, it is somewhere between 18% and 19%. He
said that a large portion of that development is the golf courses. He said that the master
plan calls for some additional enhancements but most would not increase the area that is
already considered developed.
Moved by Jim Johnson, seconded by John Hamilton, to direct the City attorney to draft a
resolution approving the conditional use permit with the 15 congition$ from the planning
commission. Motion passed. Ayes: Ferris, Hamilton, Joh 90404w Nays: Thies.
16. Joe Francis - 200 TH 55 - Lot Corpbiji n - Re -Plat - Conditional Use Permit for a
Holiday Stationstore/Car Wash/liquor „„pre
There was some discussion about postponing the discussion on this matter since there was
no light, and it would be hard to appropriately discuss the evidence presented by both sides.
Steven Johnson, representing the Holiday Stationstore, said that they would still like to hear
from the city council and get their view generally on the information.
John Ferris said that the city should at least present the information that it received recently
from the county that Holiday does not have regarding the access or ingress and egress to
their property onto Highway 101.
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July 1, 1997
151
Ron Batty said that if the council proceeds there may be no way to take back any action or
discussion that takes place. He asked the Holiday representatives if they would still want to
proceed knowing this. They indicated that they would.
Shawn Gustafson said that he would attempt to clarify the county's position. He said that
the county was concerned about the plan as it currently stands. He said because of the
sight distance problems, only a right in and right out would be acceptable to the county. He
said this alternative would not be acceptable for the Holiday Stationstore. The county would
like to allow for a full movement or full access to the Holiday Stationstore. In order for this to
occur, the county had several suggestions:
1. To improve 500 to 800 feet of County Road 101 in order to soften the incline.
2. To move the frontage road to 50 feet north of the current proposed location. In
this location it would meet all of the standards required by the county and state.
3. To construct a bypass lane.
What the county would like to see is a traffic study and/or to have Holiday propose how they
would correct the sight and distance problems.
Gustafson said the county had two other problems with 101 in the area, and that these
three problems combined would eventually cause the county to improve 101. The county
said that passing a resolution requesting that the county look into this issue was a big step
in getting the county to take some action on County Road 101.
There was some discussion on what was involved in a traffic study.
Shawn Gustafson said that it would look at future movements of traffic and capacity on the
city's roadways.
There was some discussion about who would pay for a study.
Ron Batty said that typically the developer would pay for any traffic study required by the
city.
Ann Thies asked if the comprehensive plan included the proposed frontage road.
Shawn Gustafson said it did but in the same exact location. In his opinion, the current
location is a good location for the frontage and would allow the needed access to the
properties.
Jim Johnson said that he was concerned about the amount of traffic that would be going on
to 101. He said he had seen some studies that showed there will be significant increases in
the traffic on 101, especially as Corcoran develops.
Loren Kohnen said that he had met with the county and MnDOT and they would both
approve the frontage road access if it were moved 20 - 50 feet to the north. He said that
the owner of the property north of the proposed Holiday was willing to sell his property.
Medina City Council Meeting Minutes
July 1, 1997
152
The developer representing Joe Francis said that it would be unfair if the city were to require
the developer to purchase that property and build a city street without some participation in
the cost of that street by the city.
Loren Kohnen said that he needed an additional two weeks to work with the Holiday
Stationstore developers and the county to see if they could reach some consensus on
improving the access.
Ron Batty asked Joe Francis for an extension to the 60 day rule.
They agreed to extend a decision until the July 15th city council meeting.
Moved by John Hamilton, seconded by Phil Zietlow, to table this to the next city council
meeting. Motion passed unanimously.
17. Bill Reed - Request for 2nd Driveway
Jim Dillman said that Bill Reed was requesting an additional driveway to access a garage
storage area that he had constructed.
Phil Zietlow said that there needed to be some rationale or hardship for this driveway.
Jim Dillman said he was on a corner lot.
Ann Thies added that this would be okay, but only corner lots that are not on main arterials.
Moved by Phil Zietlow, seconded by John Hamilton, to approve the driveway request.
Motion passed unanimously.
18. Tree Program
Jim Dillman said that he would like to have $5,000 from the environmental fund to begin to
buy 500 trees and begin a city tree program.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve an expenditure of $5, 000
from the environmental fund for the city tree program. Motion passed unanimously.
19. Garbage Collection
Jim Dillman explained the original rationale for splitting the city into three districts and
bidding out for garbage collection. He said that this was no longer necessary since the
landfill is not in existence, there are fewer haulers now than before, and the roads are in
much better condition. He recommended that the city allow residents to chose their own
haulers and discontinue bidding out for hauling services.
Phil Zietlow asked why he would recommend an ordinance mandating collection on
Wednesdays.
Medina City Council Meeting Minutes
July 1, 1997
153
Jim Dillman said that it made it easier to plow if everyone were collecting on the same day,
and also aesthetically it was better looking to have rubbish out on one day of the week
instead of every day of the week.
Carolyn Smith, Planning Commission Representative, and also employee of Anoka County,
said that the cities that they have worked with that bid out their entire city as one district,
typically had cheaper hauling rates than cities that had allowed residents to chose their own
hauler.
There was some discussion about how the fees for hauling in Medina did not go down with
the reduction in the tipping fee at Hennepin County. There was some discussion about
licensing haulers.
Carolyn Smith asked if the city licensed haulers.
Jim Dillman said that yes they did.
Carolyn Smith said that you could require a licensed hauler to provide recycling services in
addition to garbage.
There was some discussion on that issue.
Paul Robinson suggested that the city bid out for garbage/recycling together and separately
for the entire city, and wait for those bids to be received and then make a determination
whether or not the city should or should not go with a comprehensive bidding for both
recycling and garbage.
Moved by Ann Thies, seconded by Jim Johnson to direct staff to put together a request for
proposals for approval at the first council meeting in August. Motion passed
unanimously.
20. City Vehicle Use Policy
Ron Batty said that he put this policy together at the direction of the city council. Tonight the
policy was being presented for review and initial discussion by the city council.
John Hamilton said that he believed that the department heads should look at this issue
and table it until the next agenda.
There was some discussion about IRS regulations in accordance with the use of city
vehicles.
Batty said that he would continue to work on this issue.
21. Bills
Moved by Jim Johnson, seconded by Phil Zietlow to approve order check numbers #17259-
17308, for$40,997.55, and payroll check numbers #15268-15286, for$18,937.55. Motion
passed unanimously.
Medina City Council Meeting Minutes
July 1, 1997
154
22. Executive Session
Moved by John Hamilton, seconded by Ann Thies, to go into executive session at 10:55
p. m. Motion passed unanimously.
Moved by Ann Thies, seconded by John Hamilton, to come out of executive session at
11:15 p. m. Motion passed unanimously.
23. Adjournment
Moved by Ann Thies, seconded by John Ferris, to adjourn the meeting at 11:15 p.m.
Motion passed unanimously.
1:_,r741
B. Ferris, Mayor
Paul Robinson, City Clerk -Treasurer
Medina City Council Meeting Minutes
July 1, 1997
155
ORDER CHECKS - JULY 1, 1997
17259 Air Touch Cellular $ 93.35
17260 Allbinson 114.07
17261 All Steel Products 7,252.65
17262 American Linen Supply 42.72
17263 Earl F. Anderson 2,232.51
17264 B & B Products 180.00
17265 Bonestroo, Rosene, Anderlik. 3,553.00
17266 Bryan Rock Products 2,102.31
17267 Budget Printing 65.39
17268 Crow River News 18.00
17269 Cy's Uniforms 79.95
17270 Delta Dental. 599.25
17271 James Dillman 75.00
17272 Robert Dressel 75.00
17273 E-Z-Recycling. 2,132.58
17274 Rolf Erickson Entc., 2,619.92
17275 Feed Rite Controls 1,423.77
17276 Firstar Bank 212.00
17277 Goodin Co 360.38
17278 Grainger 108.05
17279 Great West Life 475.00
17280 Hwy. 55 Rental 73.49
17281 Lake Business Supply 386.79
17282 Lakeshore Weekly News 60.38
17283 Lawson Products 95.37
17284 Long Lake Photo Refinishing 157.69
17285 Martin McAllister 306.00
17286 Daniel Maxwell 150.00
17287 Medica 2,280.51
17288 Midwest Asphalt 51.93
17289 Midwest Automotive 71.73
17290 Minnesota Dept.of Revenue 628.00
17291 Minnesota Mutual 193.00
17292 Minnesota State Retirement. 117.00
17293 Mound Medical Clinic 421.00
17294 Northern States Power 2,479.48
17295 Northern Waterworks. 2,673.49
17296 P.E.R.A. 2,032.00
17297 Pioneer -Sarah Creek 777.50
17298 Postmaster 500.00
17299 Rochester Midland 321.84
17300 Steven Scherer. 75.00
17301 Schoell & Madson 198.00
rikidiENCONcruatinGORNANOMONIThetes
J41Ye14419997
156
ORDER CHECKS JULY 1, 1997(CONT'D)
17302 St. Paul Stamp Works 13.95
17303 Tallen & Baertschi 2,186.10
17304 U.S. Filter/Waterpro 359.48
17305 U.S.West Communications 441.79
17306 Unum 41.90
17307 Cec Vieau 33.39
17308 Warning Lites 55.84
$40, 997.55
PAYROLL CHECKS - JULY 1, 1997
15268 John A. Hamilton $ 138.52
15269 Ann C. Thies 138.52
15270 John B. Ferris 207.79
15271 Philip K. Zietlow 138.52
15272 James R. Johnson 138.52
15273 Paul A. Robinson 800.71
15274 Steven T. Scherer 904.65
15275 Richard R. Rabenort 399.42
15276 Michael J. Rouillard 1,025.46
15277 Scott W. Kroeger 923.04
15278 James D. Dillman 1,183.14
15279 Robert P. Dressel 950.65
15280 Edgar J. Belland 1,421.47
15281 Cecilia M. Vieau 666.18
15282 Laura L. Sulander 906.40
15283 Sandra L. Larson 755.46
15284 Jon D. Priem 924.37
15285 Jeffrey J. Weiler 493.92
15286 Richard R. Rabenort 6,820.81
$ 18, 937.55
Media City Council Special Meeting Minutes
June 24, 1997