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Home My Public Portal About05-01-2023 Village Board Minutes O7501,0tx__e _. S-1/5 /Do a 3 VILLAGE OF PLAINFIELD MEETING MINUTES MAY 1, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, B.WOJOWSKI, H.BENTON, P.KALKANIS, AND C. LARSON. BOARD ABSENT: K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Calkins was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 80 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Administered the Oath of Office to: o Kevin McQuaid—Commander o Amanda Felgenhauer— Sergeant o Dino Dabezic— Sergeant o Ryan Sester- Sergeant • Presented Plaques to: o Outgoing Trustee Benton and Trustee Calkins (not present) and thanked them for their service. o Outgoing Plan Commissioners Renzi and Seggebruch and thanked them for their service. o Outgoing Historic Preservation Commissioner David Hagen and thanked him for his service. TRUSTEES COMMENTS Trustee Benton: • Thanked everyone on the Plan Commission and Historic Preservation Commission. • Gave a speech recognizing the Village Board and staff Trustee Larson: • Congratulated the Police Officers. • Thanked the Commissioners. Trustee Ruane: • Congratulated the Police Officers. • Thanked the Plan Commissioners and Historic Preservation Commissioners. • Stated that he is looking forward to working with the new Boards. Village of Plainfield Meeting Minutes—May 1,2023 Page 2 Trustee Wojowski: • Thanked the Plan Commissioners. • Stated that he is excited to see the new changes at the Police Department. • Thanked Trustee Benton and Trustee Calkins for their service. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis,yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Wojowski moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on April 17, 2023. b) Bills Paid and Bills Payable Reports for May 1, 2023. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, yes; Benton,yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. MOTION TO ADJOURN SINE DI Trustee Larson moved to adjourn Sine Di. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis,yes; Larson,yes; Argoudelis, yes. 6 yes, 0 no, 1 absent. Motion carried. Judge Dan Rippy administered the Oath of Office to newly elected Trustees Margie Bonuchi, Richard Kiefer, and Brian Wojowski. At 7:40 p.m. Mayor Argoudelis called a recess and invited everyone to join us for refreshments. Village of Plainfield Meeting Minutes—May 1,2023 Page 3 VILLAGE OF PLAINFIELD MEETING MINUTES MAY 1, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON, T.RUANE, AND B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL,ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER,ROLL CALL Mayor Argoudelis called the meeting to order at 8:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 19 persons in the audience. PRESIDENTIAL COMMENTS Trustee Wojowski moved to approve the Presidential Appointments of: • Rich Valerga, Plan Commissioner,term expiring April 30, 2026. • Karen Goins, Plan Commissioner, term expiring April 30, 2026. • Patrick Nicholson, Plan Commissioner, term expiring April 30, 2026. • Brian Minnis, Plan Commission Chairman, term expiring April 30, 2024 • Jeff Cook, Police Pension,term expiring April 30, 2025 • Greg Chapman, Fire & Police Commission, term expiring April 30, 2026 • Michael Bortel, HPC Chairman, term expiring April 30, 2024 • Suzanne Derrick, HPC Vice-Chair, term expiring April 30, 2024 Second by Trustee Kiefer. Vote by roll call. Bonuchi,yes; Larson, no; Kalkanis,yes; Kiefer,yes; Ruane,no; Wojowski, no; Argoudelis,yes. 4 yes, 3 no. Motion carried. Mayor Argoudelis: • Proclaimed May 2023 as National Preservation Month • Proclaimed May 2023 as National Bike Month • Gave a speech encouraging the Board to work together. TRUSTEES COMMENTS Trustee Ruane expressed concern regarding using the term retiring for the outgoing Plan Commissioners was deceiving. Trustee Kiefer: • Thanked friends and family and everyone that wished him well. • Thanked outgoing Commissioners Seggebruch and Renzi. • Stated that he looks forward to working with the Village Board. Village of Plainfield Meeting Minutes—May 1,2023 Page 4 Trustee Larson: • Congratulated the new Trustees. • Expressed concern with the appointments. Trustee Kalkanis: • Congratulated the new Trustees. • Expressed concern regarding the handling of the appointments. Trustee Bonuchi: • Stated that she is honored to be back serving on the Village Board. • Stated that she is disappointed in the Plan Commission appointments. • Congratulated Rich Kiefer. • Thanked the Police Commission. • Thanked Trustee Benton. Trustee Wojowski congratulated the new Trustees and appointees. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Kalkanis. Vote by roll call. Bonuchi,yes; Larson,yes; Kalkanis,yes; Kiefer, yes; Ruane,yes; Wojowski,yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the annual Laserfiche Cloud document management system from TKB Associates in the amount of$23,600.00. b) Approval of the annual Enterprise Agreement with Dell Technologies for Microsoft products in the amount of$97,675.68 for 3 years, totaling $293,027.04. c) Authorize the payment to Stanard& Associates for services rendered in the Sergeant Promotional Process for a total amount of$24,288.36. Second by Trustee Ruane. Vote by roll call. Bonuchi, yes; Larson, yes; Kalkanis, yes; Kiefer, yes; Ruane,yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 3) TRACY,JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson& Wilson in the amount of $1,006.75. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Larson,yes; Kalkanis, yes; Kiefer, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore thanked the Plan Commissioners, Trustee Benton, and Trustee Calkins and welcomed the new Board members. Village of Plainfield Meeting Minutes—May 1,2023 Page 5 MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to adopt Resolution No. 1829.,a Resolution for Improvement by Municipality under the Illinois Highway Code for the 2023 MFT Street Improvement Program. Second by Trustee Kalkanis. Vote by roll call. Bonuchi, yes; Larson,yes; Kalkanis,yes; Kiefer, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to authorize the Village President to award the 2023 MFT Street Improvement Program Contract to PT Ferro Construction Company, the lowest responsible bidder, in an amount not to exceed $2,280,789.87 plus a 5% contingency. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Larson, yes; Kalkanis, yes; Kiefer, yes; Ruane, yes; Wojowski,yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to authorize the Village President to award the Fuel Island System Equipment Updates and Repairs Project to Metro Tank and Pump Company in the amount not to exceed $99,630.00. Second by Trustee Larson. Vote by roll call. Bonuchi,yes; Larson,yes; Kalkanis, yes; Kiefer, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the Village Administrator to award the Police Department Storage Array to 45 Drives in the amount of$35,654.93. Second by Trustee Larson. Vote by roll call. Bonuchi, yes; Larson, yes; Kalkanis, yes; Kiefer,yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Larson moved to adjourn. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:37 p.m. 71 Michelle Gibas, Village Clerk