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HomeMy Public PortalAboutMinutes_CCMeeting_12142005City Council Meeting Dec. 14th, 2005 at 5:30 p.m. at the Community Center PRESENT: Mayor Craig Rockwood, Council members Dave Huntsman, Scott Long, Brad Andersen, Treasurer Ron Nelson, Clerk Betty McKinlay, Works Director Ross Johnson and Zech Prouse VISITORS: Steve Elliott, Angie Huntsman, Dennis McArthur Mayor Rockwood called the meeting to order and welcomed everyone. The pledge was let by Mayor Rockwood. The Minutes from the previous two meetings, (to Canvass the Votes and the Nov. Council meeting) were reviewed and passed. Council member Dave Huntsman motioned and Council member Scott Long seconded. All were in favor. The Expense Report was reviewed and discussed. Council member Brad Andersen motioned to ratify payment and Council member Dave Huntsman seconded. All were in favor. The Council reviewed the Finance Report. Mayor Rockwood said there was a typo on the page for the Code Book about our meeting time and our Attorney Dale Storer had sent the replacement page. He also sent the pages for the water connection fee changes. The Council discussed the Ordinance for the change in the connection fees and for the $20.00 front footage fee. Council member Scott Long motioned to approve the changes. Council member Dave Huntsman seconded. All were in favor. Clerk Betty McKinlay was recognized for her achievement into the Master Municipal Clerk Academy. Mayor Rockwood read the letter of recognition. Mayor Rockwood discussed the Ordinance to vacate the right-of-way of four parcels of land. A parcel has been deeded to Kevin Oswald on Free Ave., Eric Horman on Steele, the right-of-way between Dave Huntsman and Troy Andersen, and Eliza Porter and Edna Gerard. Dale Storer has drawn up Quitclaim Deeds. Council member Dave Huntsman stated that he has a conflict of interest because he owns property next to one of the right- of-ways and recluse himself from the discussion. The Council discussed Dave's conflict, but felt he should still take part in the discussion. Council member Scott Long motioned to approve the Ordinance vacating the alley ways. Council member Brad Andersen seconded. All were in favor except Dave Huntsman who sustained from the vote because of his conflict of interest. The Council considered a change to the Country Haven Development Agreement. A special condition was needed to clarify how the developers would be reimbursed part of their construction cost if other property is developed along the water line they paid to construct. A motion to approve the proposal to amend the development agreement for Country Haven Estates was made by Council member Dave Huntsman and seconded by Council member Scott Long. All were in favor. The Council discussed the awarding of a contract with CH2MHILL to complete a water study for the City. DEQ, who will pay for half the study, has reviewed the agreement and the scope of work and feels everything is fine for the City to proceed with the awarding of the contract. City Council members discussed and reviewed the proposed agreement with CH2MHILL. The contract shall not exceed $31,300 without written authorization from the City. Council member Dave Huntsman motioned to approve the contract with CH2MHILL to complete the water study. Council member Scott Long seconded. All were in favor. Mayor Rockwood said that Kim Ryan, who bought our shop, is willing to let us keep our things in the shop until we get the new one built. We need to pay him $300 per month for rent. Council member Brad Andersen motioned to approve keeping our equipment in the shop and paying $300 per month. Council member Dave Huntsman seconded. All were in favor. Council member Dave Huntsman asked about money for a new City pickup. Mayor Rockwood said it is budgeted and funds are available, but the City needs to get bids together. The Council discussed the rest rooms in the Community Center and mentioned that Zech may be able to remodel them. He has had some carpentry training. They asked Zech to remove the downstairs drinking fountain because it is leaking water on the floor. Council member Scott Long motioned to adjourn and attend the City Employee Christmas Party at Ernie's. Time: 7:00 p.m. CITY OF IONA ** B U D G E T R E P O R T** FOR 11-30-05 PAGE 3 **** GENERAL FUND *'** ESTIMATED * * R E C E I P T E, D0114k * * UNRECEIPTED PERCENT FUND ACCOUNT# AuDUNT TITLE REVENUE MTD YTD BALANCE RECEIP'4D 01 105.000 STATE HIGH1 ,Y USERS 47,000.00 .00 11,500.96 35,499.04 24.47 o01 310.000 STATE REVEL �E SHARING 40,000.00 .00 11, 0'.75 28,598.25 28.50 001 315.'n0 STATE LIQU(? TAX 15,000.00 .00 5,480.00 9,520.00 36.53 001 20.000 BEER & DOG d CENSES 50.00 .00 .00 50.00 001 32'..000 COURT REVEL JE 1,000.00 535.95 53F.95 464.05 53.60 001 330 000 INTEREST 1,373.00 289.72 545.23 827.77 39.71 01 335.000 CAFLE TV FRANCH1 E 3,200.00 .00 .00 3,200.00 )1 340.000 NA5IRAL GAS FRANCHISE 6,000.00 .00 726.38 5,273.62 12.11 001 145 n00 UT. POWER FRANCHISE 10,000.00 .00 2,547.97 7,452.03 25.48 001 350.000 MAC 'NE HIRE .00 .00 .00 00. 355.000 BUILDING RENT 5,000.00 415.00 515.00 4,485.00 10.30 001 357.000 BUILDING DONATIONS .00 .00 .00 001 358.000 BUILDING GRANTS 20,15'.00 .)0 .00 20,150.00 001 360.000 PROPERTY TAX REVENUE 129,327.00 4,242.74 5,271.04 124,055.96 4.08 001 390.000 MISCELLANEOUS REVE.NJE 15,500.00 20.10 4,012.00 11,488.00 25.88 001 395.000 RESERVES 20,000.00 .00 .00 20,000.00 **TOTAL GENERAL FUND REVENUE 313,600.00 **** GENERAL FUND **** 5,503.41 42,536.28 271,063.72 13.56 FUND A-0,UNT# UNT TITLE ESTIMATED * *EXPENDED** UNEXPENDED PERCENT EXPENSE MTD YTD BALANCE EXPENDED 001 410.000 PAYROLL 001 420.000 RETIREMENT 00' 422.000 HE: ',TH INSUI ,NCE 00 424.000 PAYROLL TAXE� 001 429.000 MISC. PAYROLL 001 440.000 ELECTRICITY - NA1UR;, GAS 001 445.000 OFFICE SUPPLIES 001 446.000 TRAVEI 001 447.000 ADVER'1ISING 001 450.000 INSUR,,NCE LIABILITY 0'1 455.000 LEC& AUDIT FEES 1, I 46(.000 POL,CE SUP, LIES 001 465.000 VEHICLE REI'.T 001 470.000 MAINTENA:JCL 00" 47..000 BUILDING EXPENSE 001 47E.000 CIVIL DEFENSE 001 48G.000 LIBRARY 001 49(.000 CA.'ITAL IMPROVEMENTS 001 49`.000 MISCELLANEOUS EXPENSE 60,000.00 7,788.00 13,071.00 46,929.00 21.79 7,000.00 292.06 608.85 6,391.15 8.70 7,000.00 804.00 1,260.00 5,740.00 18.00 8,500.00 404.15 835.09 7,664.91 9.82 .00 .00 .00 20,000.00 1,304.97 2,156.15 17,843.85 10.78 6,000.00 924.13 2,162.10 3,837.90 36.04 2,500.00 50.00 318.00 2,182.00 12.72 1,000.00 360.00 373.09 626.91 37.31 6,900.00 .00 3,401.00 3,499.00 49.29 8,000.00 500.00 919.35 7,080.65 11.49 31,000.00 .00 .00 31,000.00 5,000.00 .00 .00 5,000.00 62,275.00 4,450.94 7,979.76 54,295.24 12.81 .00 .00 .00 500.00 .00 .00 500.00 5,000.00 121.53 214.52 4,785.48 4.29 76,150.00 16,250.00 16,850.00 59,300.00 22.13 6,775.00 1.27 901.16 5,873.84 13.30 **TOTAL GENERAL FUND EXPENSES 313,600.00 **NET EXCESS nR LEFICIENCY(-) 33,251.05 51,050.07 262,549.93 16.28 27,747.64- 8,513.79- 8,513.79 CITY 01' I )NA ** B U D G E" FOR 11-30-L, E P O R T** PAGE 5 **** WAIF' FUN. **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND AC_OUN'# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 3 - r 0 COLLECTIONS 125,000.00 10,449.95 21,107.05 103,892.95 16.89 002 3 0.0 0 HOOK UP FEES 36,000.0, 1,200.00 2,400.00 33,600.00 6.67 002 315.0,0 INTEREST 1,00.00 224.89 443.03 856.97 34.08 002 350.000 TANK REPLACEMENT FUND 30,000.00 .00 .00 30,000.00 002 395.000 RESEPVES 40,000.00 .00 .00 40,000.00 **TOTAL W.1TER FUND REVENUE 172,300.00 11,874.84 23,950.08 148,349.92 13.90 **** WATER FUND **At ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUN') ACCOUNT# AC OP C TIME EXPENSE MTD YTD BALANCE EXPENDED 002 410. SALARIES BENEFITS 26,000.00 .00 .00 26,000.00 002 440.,00 ELEC ?IC TY 30,000-00 2,061.74 4,807.54 25,192.46 16.03 002 445.000 OFFT ;UPPLIES, LEGAL 6,000.00 249.16 576.83 5,423.17 9.61 002 450.000 EN, 2ER[NG COSTS 5,000.00 .00 .00 5,000.00 002 160.000 VEI LE aPENSE .00 .00 .00 002 465.000 VEP LE VENT 5,000.00 .00 .00 5,000.00 002 470.000 REI RS ' MAINTENANCE 25,000.00 2,179.50 2,381.38 22,618.62 9.53 iS 480.000 BON RAYIENT 26,300 00 13,000.00 13,000.00 13,300.00 49.43 482.000 BON INT1 EST 5,700 2,684.07 2,684.07 3,015.93 47.09 002 485.000 TAY .2EPLACEMENT FUND 40,000.00 .00 .00 40,000.00 002 490.000 CAP CAL IMPROVEMENTS 63,300.00 1,599.34 1,5°9.34 61,700.66 2.53 **TOTAL WATER FUND EXPENSE 232,300.00 21,773.81 25,049.16 207,250.84 10.78 **NET EXCESS OR NEFICIENCY(-) 60,000.00- 9,898.97- 1,099.08- 58,900.92- 1.83 CITY OF IONA * *BUDGET REPORT** FOR 11-30-05 PAGE 6 **** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 3 5.000 EQUIP RENT -WATER 5,000.00 .00 .00 5,000.00 003 3]7.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 3).000 EQUIP RECERVES--WATER 28,571.00 .00 .00 28,571.00 003 3,).000 EQUIP RE.EP'?S -GENERAL 30,071.00 .00 .00 30,071.00 **TOTAL EQUIP REPLACEMENT REVENUE 68,612.00 .00 .00 68,642.00 **** EQUIP REPLACEMENT "*** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# CCOUN- TI7'.E EXPENSE MTD YTD BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT WATER 5,000.00 .00 .00 5,000.00 003 415.000 POUTP REPLACEMENT --GENERAL 5,000.00 .00 .00 5,000.00 003 490.000 EQUIPMENT PURCHASE 58,642.00 .00 .00 58,642.00 *TOTAL EQUIP REPLACEMENT EXPENSE 68,642.00 .00 .00 68,642.00 **NET EX ESS )R DEFICIENCY(-) .00 .00 .00 CITY OF IONA * *BUDGET REPORT** FOR 11-30-05 PAGE 7 . ' , **** RECREATION FUND **** ESTIMA.TED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 303.000 BASEBALL FEES 004 310.000 SHELTER 'ENTAL 004 315.000 POSSIE FEES 004 320.000 WESTERN BOYS FEES 004 395.000 RESERVES **TOTAL RECREATION FUND REVENUE 5,000.00 .00 .00 5,000.00 600.00 .00 .00 600.00 .00 .00 .00 250.00 .00 .00 250.00 650.00 .00 .00 650.00 6,500.00 .00 .00 6,500.00 **** RECREATION FIND **** ESTIMATED * .EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 1,000.o0 .00 .00 1,000.00 004 415.000 RECREATION LABOR 1,500.00 .00 .00 1,500.00 004 420.000 BASEBALL SUPPLIES ,500.00 .00 .00 3,500.00 004 470.000 RECREATION MAINTENAI"E 5u0.0(. .00 .00 500.00 '*TOTAL RECREATION FUND EXPENSE 6,5(`0.0o .00 .00 6,500.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 Monthly Expense Report 11 /30/2005 Vendor Amount Date Description UTAH POWER $ 2,564.38 WALTER EXTERIORS $ 10,000.00 NEW BUILDING ZECH PROUSE $ 648.00 HEALTH INSURANCE GORDON JOHNSON $ 16.45 CLEANING SUPPLIES KAREN JOHNSON $ 12.14 LIBRARY JANALEE THOMAS $ 59.39 LIBRARY AIC $ 50.00 LUNCHEON DIG LINE $ 17.64 IIMC $ 125.00 DUES 6-12 STORE $ 136.49 REGENCE BLUE SHIELD $ 156.00 HEALTH INSURANCE MIDAS AUTO $ 166.98 PROGRESSIVE IRRIGATION $ 176.50 WHEELER ELECTRIC $ 186.15 BONN COUNTY ELECTIONS $ 301.20 KEVIN MACHEN $ 700.00 POST REGISTER $ 360.00 HOLDEN KIDWELL $ 500.00 SCHINDLER ELEVATOR CO $ 765.00 INTERMOUNTAIN GAS CO $ 802.33 MATT PHILLIPS EXCAVATING $ 6,250.00 NEW BUILDING RON OLSEN $ 60.00 ELECTION HELP ALICE OLSEN $ 66.00 ELECTION HELP CHRIS 1N = JOHNSON $ 60.00 ELECTION HELP VICKI BURNHAM $ 60.00 ELECTION HELP MICRO SERV $ 50.00 PSI $ 70.73 Q WEST $ 251.93 LANDON EXCAVATING $ 3,125.00 POST MASTER $ 113.85 U S BANK $ 15,684.07 BOND PAYMENT U S CELLULAR $ 72.45 IDA ELKHO $ 125.00 TETON COMMUNICATIONS $ 1,104.50 H K CONTRACTORS $ 1,599.34 ENERGY LABS $ 40.00 WATER TEST AT&T $ 62.86 12-12-05; 10 27AM; MAYOR S OFFICE ; 6128560 December 8, 2005 Honorable Craig Rockwood City of Iona - P.O. Box 487 lvtta, IFT 8a472 Dear Mayor Rockwood: Subject: Water System Evaluation CH2N1 HILL 322 East Front Sheet Suite 200 Boise. ID 83702-7359 P.O: Ekari748, Boise. ID 83707-2748 Tel 208.345.531 d Fax 208.315.5315 Wearryl -aced try ave'beenselerted'tncondtrctan eve -nation ofthe Cities water system. Enclosed you will find two copies of our Standard Agreement for Professional Services and a Scope of Work for the water system evaluation. We have been in contact with both Willie Teuscher/ IDEQ and Terry Butikofer/ECIPDA for their input during the preparation of our Scope of Work and Willie has in fact reviewed our scope of work from the IDEQ's perspzetive.- If our proposed Agreement and Scope of Work are acceptable we will forward you two additional signed copies for the City's signature or you may sign these two copies and return them for our signature? Please daa't hesitate to calLif you. have -questions -or need additional inforatatiorr: Wolook \ forward to assisting the City with this project. Sincerely, CH2M HILL } W/ John Wiskus, P.E. 12-12-0E;10: 27AM; MAYOR S OFF ICE ; 6125E60 2/ 1 STANDAR12 AGRF.FUrgia FOR NAt StKtlit,z CH2M HILL's Office Address: 322 E Front Street, Ste 200, Boise, ID 83702 Project Name: Water System Evaluation CH2M HILL Project: Cliert' Cltyrortt r a, Prato Address.. P.O.. Bau487,4cma, Idaho 83442 - CLIENT requests and authorizes CH2M HILL to perform the following services: Scope: See A#tachmeut A • Compensation by CLIENT to CH2M HILL wiU be on the basis of: Time and-r*+aieri basic wrtWa fiarin►dnrnot'terenTed Itat,38Crwithout written authorization from the City of Iona. Services covered by this AGREEMENT witbe. performed iw aacoRianee-with wiarorr; arrd any attachments or schedules. This AGREEMENT supersedes all prior agreements and understandings and may only be changed by written amendment executed by both parties. CLIENT: Signature N r►re (prtrttedj ' Title- Date- FORM124 REVISED:, 7493- CH2M HILL, INC.: Signature Name (printed) Title Date r t 2— t 2-05 ; t 0: 271—`,Ad; MAYOR S OFF CE PROVISIONS ; 6128560 1. Authorization to Proceed Execution of this AGREEMENT by CLIENT will be authorization for CM210rriTEL to jrreceed with the services, unless otherwise provided for in this AGREEMENT. 1 SatasyCestc.- CH2M HILL's Salary Costs, when the basis of compensation, are the amount of wages or salaries.paid CHM HILLPmpinraimfnr mark , . directly performed on the Project plus a percentage applied to all such wages or salaries to cover all payroll -related taxes, payments, premiums,. aavihepefitc.• - 3. Per Diem Rates CH2Itertttrs-Per'Rterrr'RattrS, when thetastsortompensation, are those hourly or daily rates charged for work performed on the Project byCtl2hYHltt empbpeesal'lhchniic.dted rates are contained in the COMPENSATION section on page 1 and are subject to annual calendar year adjustments. 4. Affiliated Companies Work performed under this AGREEMENT may be performed using labor from affiliated companies of ENGINEER Stich labor will be billed to OWNER under the same billing terms applicable to ENGINEERS employees.. . 5. Subcontracts and Direct Expenses When SERVICES.are performed on acost reimbursement hack, a . markup of zero percent will be applied to subcontracts and outside services and a markup of 10 percent will be applied to Direct Expenses Fos pusporar*ot" Direct Expenses -are- - defined to include those necessary costs and charges incurred for the Project induding, but not limited to: (1) the direct costs of ttdrr�prnlativrr, meats todgetreratf,'st y, egiiipmereatxt • supplies; (2) CH2M HILL's current standard rate charges for direct use of CH2M HILL's vehicles, laboratory test and analysis,. printing , and reproduction services, and certain field equipment; and (3) Cli2M HILL's standard project charges for computing systems, special health and 62%1 crequiaam services. Alt sates, use, value added, business transfer, gross receipts, or other similar taxes will be added to CH2M HILL's compensation when invoicing CLIENT. 6.- , Cost Opinions - Any cost opinions or Project economic evaluations provided by CH2M HILL will be on a basis of experience and judgment,but, since CH2M HILL has no control over market conditions or bidding procedures, CH2M HILL cannot warrant that bids, ultimate construction cost, or Project eeenerrridwilF . 7. Standard of Care TAa C142MH0.L's degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the timeCH21ot Httr . t'.rue RICL wift ' reperform any services not meeting this standard without additional compensation. 8. Termination This AGREEMENT may be terminated for convenience on 30 days' written notice or if either party faits substantially to perform through no fault of the other and does not commence correction of such nonperforatancewillaio.5.daysof written netice.aad.diligeaily, • complete the correction thereafter. On termination, CH2M HILL will he paidfor allauthorizesd work performed uptn the.teunina6oa date -. plus termination expenses, such as, but not limited to, reassignment of personnel, subcontract termination costs, and related closeout costs. 9. Payment to CH2M HILL Mo„U Aywitttaissved'DyCH2f*Htt1: fora t performed under this AGREEMENT. CLIENT shall pay each inVoice • within3adays.- Interact-ale.rate-oE1-1F2percenteer-reenih-wili.ie charged on all past -due amounts. M theevereeta•disputed bitting; urthat di.Nutettpv,by, r w;thl,e withheld from payment, and the undisputed portion will be paid. FOawt124•- REVISED: 7/97 CLIENT will exercise reasonableness in disputing any bill or portion thereof. No interest will accrue on any disputed portion of the biting until ern eakr►esohretl: 10. Limitation of Liability CH2tMlMlttartiebilityforCCit lTsdamageswit"irtthErdyyreyare; not exceed $500,000. This Provision takes precedence over any conflicting Provision of this AGREEMENT or any document . incorporated into it or referenced by it. This limitation of liability will apply whether CH2M HILL's liability arieeartriderbreectreitcorrtraetrewarrantrtorrhtLRidthi ' negligence; strict liability; statutory liability; or any other cause of actioon,.andsball.inrtrile CH264kilLL'soH'icers. employees, and subcontractors. 14� •Swerraiitiyr If any of the provisions contained in this AGREEMENT are held illegal, invalid or unenforceable, the other provisions shall remain in full effect. Limitations of liability shall survive termination of this AGREEMENT for any cause. 1.2: NclhirdPartyeeriefiefarfes' This AGREEMENT gives no rights or benefits to anyone other than CL F.14T.and.CH2MH/LLaud.bacwathirddpasty beeeficiariesescapt, • as provided in paragraph 10. 13. Materials and Samples Any items, substances, materials, or samples removed from the Project site for testing, analysis, or other evaluation will be returned to th&Prejeet alrnnfess agreeektcroth enrise: CttElfr and . agrees that CH2M HILL is acting as a bailee and at no time assumes title to said items, substances, materials, or samples. CLIENT recognizes that CHI261"FIjLL assumes no risk and/or liability for a, waste or hazardous waste site originated by other than CH2M HILL. 14► AseigaeventeN Neither party shall have the power to or will assign any of the duties or rights or any claim adsingeutof.ocrelated tatttis.AMPgIAPkT, whether arising in tort, contract or otherwise, without the written consent of the other party. Any unauthorized assignment is void and uneefemeable. • - 15. Integration This.AGREalEba inrnrpormoe negotiations and constitutes the entire agreement of the parties. If CLIENT issues a Purchase Order in conjunction with performance of the-Servioee; generaForstandard•terms-andcvrtditions-orrthr" Purchase Order do not apply to this AGREEMENT. F If perfo f the Services is affected by causes beyond CH2M HILL's reasonable control, project schedule and compensation shall be equitably adjusted. 17., Dispute Resolution The parties will use their best efforts to resolve amicabiy any dispute, induding use of alternative dispute resolution options. lg. Changer\ Client may make or approve changes within the general Scope of Services in this AGREE tall_ if Q•kh rti-nngpcaffect. cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this 18, 12-12-05; 10:27AM; MAYOR S OFFICE ;6128560 # 4/ 11 Attachment A Scope of Work Water System Evaluation City &taw CH2M HILL (Consultant) shall provide the following services, as described herein, related to the water system evaluation for the City of Iona. Task 1. Data Collection City of Iona staff will provide information and data to Consultant. Much of the needed information can be collected and provided early in the project prior to execution.of specific . tasks. Other information, input, and decision -making will be provided by City of Iona staff throughoutthecourse of theprajectr- The information listed below will be provided by the City of Iona to Consultant in hardcopy format, and electronic format where available, as stated below: • Previous water system studies and reports • Copy oisnostrecentlaEQ Sanitary Survey-- • Copy of City Cross Connection Control Plan • Up-to-date distribution -maps, witirpipesizC pipe -type; pipe amand-lealchistvryy • As -built plans of existing pump stations and reservoir • Pump curves for each well pump • Well logs, for the City production wells • Water system operating records including reservoir level charts, pumping records, flows recordistig ehart5 and psQcsuuasecordssince 2004 - • Summary of current and historical water system operational problems and concerns • Number of.cr%rniaetiansand-wcater production,-asreeo€ded-frcnvalkapplieahle, master meter locations since 2000, in electronic format, including Total Annual Production; Monthly Production; and -Peak Day-Piod uaim fo7reaclrsource.: • Consumption information (billing records) since 2000 in electronic format categorized by user classification. • Historical population (since 1990) • Population projections from the City and County or other City of Iona -recognized analysis -for the City -o€ Currant Lauduseor-zoning•map for City -of Iona•aadpsoposed future-laud-useer) zoning map . , Water quality clata sirwa 1.995-and.all-documentation.-of the -City ofIona's-water quality monitoring program (coliform monitoring plan, organics monitoring plan, inorganies-monitoring planer ete.)- • Water utility operating expenses and revenue over the past 5 years, including grants, loans, system developmentcharges, ete. • The City of Iona's-currentwFater rate structure and previous-rate-structures-sixFe, 2000 and corresponding revenues PAGE 1 OF 8 12-12-05;70:27 M;Mt,YOR S OFFICE ;6128560 • Fire flow requirements within the City and recent fire flow test results • Copies of all City of Iona water rights, including those which have been recently revised as well as proposed revisions • Available -Geographic haformatilonSyster f F utility; pareek-anef topographic databases and maps (latest updated versions) Consultant's services with respect to this task shall include review of information provided and follow-up coordination with City arms staff to ensure all needed information is provided. Task 2: Description of rn Consultautshall-preparea description of the -City o€Iona!s-water system -The- gm. .1%. subsections assumed to comprise the Description of Water System section will include: • System Background • - hwentory of Existing Facilities-- • Existing Service Area Characteristics • Future Service Area • Service Area Policies • Conditions of Service • Compis f8klild 2.1 System - Consultant will prepare a brief summary of the. history. of the. water systera.as well as . current and projected growth trends. The discussion of the history of the water system will be basetl or narratives provided by City of Iane staff. City oflorra s taff shalt pravi le inpert- on the location and type of current and projected growth trends for the water system. 2.2 Inventory of Existing Facilities Consultant shall prepare a narrative description of existing facilities. 2:3 Existing Service area Characteristics Consultaat.shallbriefly describe tha extent-4 the existing service -area baseel` orrinpvtirorer the City of Iona staff. Consultant shall prepare a brief discussion of the land use zoning within the service area and. PEE a map that displays lauciuse zoning categofies. The City of -Iorm's-latest- - use zoning information shall be reflected in an updated map. 2.4 Future Service Area The fut►lrp service area wilLbe.defined.based-on-discussienowitk City of Iona staff fire a planning horizon of 20 years. 2.5 Service Area Policies The City of Iona shall -provide a,summary of its current serviee-areerpoheiesf . it us et e, and formatting by Consultant into the report. PAGE.2QF 8 12-12-05: 10: 27AM MAYOR 5 OFFICE 6126560 # These -service areapolicies-raay include, but not-be-lixrated-tot thoscrefatirtgitrattneAdtiVill design and performance standards, surcharges for outside customers, formation of local inrywieuteut Cistrierr, theurbairg.cowt1-aied; late-coater agreements, over -sizing of facilities, cross -connection control, and extensions. The City of Iona's policy text will include, where applicable, references to City of Iona ordinances, resolutions, and municipal codes. 2.6 Conditions of Service The City of lona.wili cnmrlpariTn itscauditionsof sovvice-related to the implemeretatierrof1 the City of Iona's service area policies. Such conditions are expected to address, at a rntnimttro;-artnexatiorrxetpe&ts artel-dgrL-L-l«ds: - Whez�dpvlit..4blethese conditions of service shall be described as part of service area policies. Consultant shall include the City of forra=devetopedtiisc ssion on corichlions of service in the report. 2.7 - Complaints - The City of Iona will summarize the number and nature of romplaints reeeivedby the -City of Iona related to the water system and how the complaints were addressed. Task 3. Basic Planning Data and Water Demand Forecasting The purpose of this section of the Plan is to estimate future water demands so that facility improvements can be effectively planned. _Consultant Shall p rTaro descsipt onsand- projections for this section of the report based on data and information from data provided by the City of Iona... - 3.1 CurreaLPopulation,Sexvice-ConneciionsrWater Use, and -Equivalent . Residential Units Current City of lonapopulatiortwillbe-presented-in-the-report- along -with the cull number of service connections, current water usage, and current water usage converted to Egaivalent-Residentia} Ur its-(ERUs} will be categorized foi the City of Iona where available. Data will be presented primarily in tabular and graphical form. The purpose of this activity is to establish current water demand, recent historical demand trends, and per -capita. demand and consumption trends. 3.2 Projected Land Use, Future Population, and Water Demand Projected growth in water demand will be based on population growth projections. The City of Iona will provide Consultant with a percentage growth rate to use for, projecting . population growth and associated water demand. The City of Iona will identify and describe any.pro e e rbanges in_land.use.thatnaight.afteagrowthin population-artdwaten demand. Consultant will include this information on projected land use trends, if any, in the report; however; projeeted water demare&will-be-based~rnramescalation of current demand (based on an average of the most -recent last 3-year period) by the rate of popt tatiorrgrowtir. Projeciedpopulatietvand-water demand wiklbe-estimateel-for2E} drplaluung ltolrzoLe\ based onthepopulatilon.growthrate provided -by the-5ity of Iona. PAGE 3 OF 8 12-12-05;10:27AM;MA'YOR S OFFICE ;6128560 Task4, . _ System Analysis Consultantshall analyze.the City of Iona=ssystain-with-respectr-te-wa uality, and source of supply. 4.1 Water Quality Analysis Consultant wilisummarize the City ofTona's compliance status with respect to cuvr-rle_nt and [t anticipa{PrifubirP rir+ViT1Io[ayyi erre iii�ionq Description -of eft'and a Mated. future requirements will be brief. Water quality data supporting this section will be provided by the City of lona..) 4.2 - System Description.and Analysis. _ Consultant shall describe the condition of the City of Iona's water supply and assess their physical capaNE___tywittrrespect-tvinetung Lillie' it arndprojetteddemand_ The facilities to' be addressed include supply source systems. 4.2.1 Source Consultant -strait prepare a-discussiorr of the City nfI'orta's sources of supply. Existing supply condition, capacity, and projected future supply needs, shall be presented. Assessment of the City of Iona's status with respect to supply capacity requirements shall be banacLonupdated.demand irtfr,».alinn1 4.2.2 Storage Consultant shall prepare a discussion of the City of Iona's storage facility. Existing storage condition, capact+y,andpsojected.futusestorage needs, shall be -presented.. Assessment of the City of lona's status with respect to storage capacity requirements shall be based on updated demand. information: 4,2.3- Distribution -System- - Consultant shall prepare a description of the City of Iona's distribution system. Consultant shall prepare a single map showing all City- ©f Iona. pipet nes wi:tk pipesizesand• pipe -type. per information from the City of Iona. Master meters and PRVs will be identified and described. A single graphical hydraulic profile-displaying,the.City nf.Iona's -PRVsin etess,ot,her-major facilities, pressure -zones; and operating gradients will be presented. The map displaying the City of Iona's existing service area -and pressure zones prepared- as -part of the"Descriptiorr of WaterSyat�t,." section shall be referenced or moved to this section of the Plan, based on the City of Iona's The maiox past -of the assessment-o£the distribution, system shallbe thedeveloprnert,, calibration, and use of a hydraulic model of the City of Iona's system to evaluate its capal ilily tcrmeetfire flow and system pressureuitelia The-srvpe of tlrsactivityisl presented later in this Exhibit as Task 5, Hydraulic Modeling. 4.2.4 Telemetry System Cousultantshallprepare a icriicciyt of the City -of lona'stelemetry system. E-xisting ard\ future telemetry needs, shall be presented. Assessment of the City of Iona's existing te1...1�c�y system'sabiktytomeet thoseneeds-willbe-additbsett.- PAGE 4 0E8 12-12-05; t0: 27aM; MAYOR S OFFICE ; 6128560 # 8/ 4.3 Summary of System Deficiencies Consultant shall prepare a summary of system deficiencies identified as part of the herein - described system_ analysis suhtaskq This summary shall be. preseuted,pziaaggy is►tabular, format with additional text description provided for more complex improvements, as nec-essavy: 4A- SetectiionanClustiiication.of Rropoco4.1evemeofPrejeets- Consultant shall prepare a table summarizing the selection of proposed improvement projects including a capital improvements plan for the 20 year planning horizon. Task S. Hydraulic- Modeling - e ra the-existiug distribution spsternwithrevectty its capac ily try convey fire flows and normal operating flows while meeting established system pressures. The existing hydraulic model will be updated. Consultant shall update the existing EPANetbased hydraulic rnodeL Consultant will utilize a -third- party hyd is modeling- . software interface that runs on EPANet, enabling the modeler to leverage whatever GIS, CAD orimagebesed data is-available-fxOur tize-City'a s-refcrenc a layers: SA • UpdatoExistingModel-Pletrefk- - This task involves updating the existing hydraulic model developed in 1998. New pipingor facilities that have been added to the system since that time shall be included in the updated model:: -Current changes in system operation and antiripated rhangpgrelafed to future development shall also be included in the model update. The model shall be updated to include all•ptpeswiththe exception ofservice-and-Ivdim ctlateral,: Availablebase mapping such as streets and parcels, obtained from the County will be utilized to register the 1tycltatzl ciietwoik ifaParlable 5.2 - Demand Aflocafiot\ Consultant shall use current demands, developed as part of Subtask 3.1, in the hydraulic model. Current average. day demand, as measured by supply mPtere, shallbe allnra+eat t,%, demand nodes. Modeling maximum day demand conditions shall be accomplished by ' escalating allocated average -der at each node -by the raticrof ma> intrmrda derrra nctl (MDD)/ADD. Peak hour demand (PHD) shall be simulated by similarly escalating demand at each node: Twenty-year demand.projpelinns,, developed as -part of- Stbtask-3:2, shall-be-used-tymodel future system capacity. Distribution of future demand will be the same as the distribution of existing demand except -in lmown-areas of new-develogment,or expazisiorrr\ 5.3 Field -Data -Collection -and Model- Calibratioft - Consultant shall perform a steady state calibration analysis. The calibration shall compare field -pressures and flowswith those -computed bythe'hy'dratilic-inodeL The number ancr location of pressure and flow measurements will be identified through correspondence with City of Iona staff concerning problem areas, and future growth. City of Iona staff will assist CH2M HILL in collecting system pressures and flows in addition to monitoring boundary, conditions. Collection of boundary condition information during the pressure and flow PAGE 5 OF 8 12-72-05;10:27AM:MAYOR S OFFICE ;6126560 # 9/ 71 tests ss cntical.to accurate calibration, onsist of sourer flow meters -as well as reservoir levels. This fialdcaltbratione#fort is budgeted for-one-day-irrthe field: Fressnresy►sterrr measurements shall include collecting 5 to 8 pressures at hydrants throughout the system using City of -Iona- arlocatfiretle-gurtueirt Ferbotut and equiprrrerti. Approximately 5-to 8 fire hydrant flows shall also be undertaken at locations throughout the system. 5.4 Modeling Runs The following basic scenarios will be evaluated under existing and future conditions (2025): AveragaDay Demancl-(ADD-»MaxiraysnDaily Demand-04EO» Peek Flour Den a.� (PHD), Reservoir Refill (RR), and Fire Flow. Non -fire flow modeling under ADD, MDD, and P1-1Dcondlitioflsshall-betxtdertalterrtoestttbliah-comyl*at R.cNv. syS CutYncssiaue requirements. The objective of these analyses will be to ensure water can be provided to customers under acceptable tull.hequired pressure anii ficiw criteria. Where those criteria A cannot be met, per modeling results, Consultant shall develop improvements that address deficiencies. Fie-flow-moctelmgwiitfurnrthebtdk of the modeling effort because fire flow is typically the defining criteria for establishing distribution main sizing. Approximately 20 separate fire flow evaluations are anticipated at key locations. Consultant shall propose the fire flow locations and solicit concurrence from City of Iona staff prior to undertakingthe modeling 7 runs. 5.5 ' Doe , Calibration -anti -Results\ Consultant shall prepare a brief discussion of model development, calibration procedures,. modeling criteria, objectives, and related procedures for inclusion in the evaluation to document and. substantiate the•basis-for the developed -improvements Consultautshall-prepare,a-map-showMgthelocation and flow rate -of eaekrof the-faefhivvs\ simulated for inclusion in the evaluation. Improvements developed to mitigate modeled defieieneiesohall-be prionti-zedbased-orrseveral-criteria-Mchrdirtg- available fugflo ;t le number of residential customers affected, the type of development affected, and other (xi tmitt to-be-develvpedirrconsultatiotrwitt the-Cityof Iona. Thegraphical ayafthe improvements shall -be presented er-the-systenrrrrrap: Task-6i..I ent-P Iam\ Consultant ghaltpreparean.improvement. program _ The.improuemeutprng include costs for the improvements and will be presented as a table listing systems improvement projects- identified and described a ions sec tioiraofthe report Specific improvement projects over the near term will be scheduled. The long terms 20-year plat wit tg-hot Lotrwril'irtchideimprovements that are generally projected for this time frame, but not scheduled for specific years. The Improvements Program will outline funding alternatives that will be developed with the assistance of ECIPDA. PAGE 6 OF 8 12-12-05; 1027AM;MAYOR S OFFICE ;6128560 # 10% Task 7. Document Preparation and Reviews Consultant shall prepare a draft version of the report and a single final version of the report.. 7.1 Draft Upon completion of the evaluation, Consultant will prepare a draft of the report for submittalto the City of iana-for its review_ copies-ef-the-draft will leprepared and submitted by Consultant to the City of Iona. City of Iona staff shall coordinate, adjudicate, and. sumsaafaeall-City of Iota#. cvanum[ta ontcra single report set edited in red ink or red pencil for submittal to Consultant. 7.2 Revision of Draft Consultant will revise the draft Plan as necessary and appropriate based on the comments provided by City of Iona staff. . 7.3 . Final -Plan Consultant will prepare 10 copies of the final report for .subraittalto the City -of lona:- Task 8. Project Meeting, Throughout the course of the report development, it will be beneficial for Consultant to attcndyr -ct urcrtingt, withtheCity ofrona. The budget is based on a total of 2 site meetings in the City of Iona and four phone conference call meetings. Task 9. Project Management . Consultant shall set up internal accounting files and project. numbers. Consultant chall . prepare internal project instructions and internal quality control plan and distribute these to project staff. Consultant's project manager shall coordinate andreview woskacti of the project team. Consultant shall prepare and submit invoices to the City of Iona on a monthly basis. Consultant shallaccompany invoice -with abfief-statos.report•-ofonepagge or less. Work by Ethers. Weunde=stand that the City' of-loi nx w col drat. to <g-with ECII'UA for assistance with the administration of the DEQ Grant funding this project. ECIPDA services may generally incinde-grant-adaiii istratiur, development of funding information and alternatives for the improvements identified in the evaluation, conducting an environmental review ant completing an Environmental Information Document, handling Civil Rights requirements including public meetings.and reportingfor Minority and Women.Busin¢ss.Enterprises; artel project closeout activities required by funding agencies. We will coordinate our activities with ECIPDA during the project buthaue not inched arty of the,e services -in our Scope of" Work. PAGE 7OF 8 12-12-05;10=27A.M;MA.YOR S OFFICE ;6128560 # fiN Project Schedtk BasQd on ouY. discussic s with -the Idaho Department of Ent atity and ECIPDA, we anticipate a six month project schedule to deliver the work Field work and fire flow testing wiif brsdrecluted irrthe-sp uag. This time frame should aIIoW EC IPLTA to coordinate agency reviews and position the City for potential project funding_ Project.Budget_ The work described herein will be billed on a time and materials basis with a not -to -exceed amount of $31,300, without written authorization from the City of Iona. CLIENT: City of Iona CH2M HILL, INC: Signature Signature Name-(printe.4 Name- (printed) Fide net" Date Date PAGE 8 OF 8 NOTICE CITY COUNCIL MEETING WILL BE HELD WEDNESDAY, DEC. 14TH, 2005 AT 5:30 P.M. AT THE COMMUNITY CENTER