HomeMy Public PortalAbout2019-01-17_19 Retreat- VILLAGE -
Mayor Gabriel Groisman Village Manager Jorge M. Gonzalez
Assistant Mayor Seth E. Salver Village Clerk Dwight S. Danie
Councilman David J. Albaum Village Attorneys Weiss Serota
Councilman Jeffrey P. Freimark Helfman Cole & Bierman, P.L.
Councilman Buzzy Sklar
Bal Harbour Village Council
Retreat Minutes
January 17, 2019 from 3:00 PM until 7:30 PM
and
January 18, 2019 from 9:00 AM until 4:00 PM
St. Regis Bal Harbour Resort • 9701 Collins Avenue • Bal Harbour • Florida 33154
January 17, 2019
CALL TO ORDER - Mayor Groisman called the meeting to order at 9:00 AM.
The following were present:
Also present:
Mayor Gabriel Groisman
Assistant Mayor Seth Salver
Councilman David Albaum
Councilman Jeffrey Freimark
Councilman Buzzy Sklar
Jorge M. Gonzalez, Village Manager
Dwight S. Danie, Village Clerk
Susan Trevarthen, Village Attorney
Ramiro Inguanzo, Assistant Village Manager
Dr. Rick Jensen, Retreat Facilitator
WELCOME AND INTRODUCTIONS
Mayor Groisman welcomed all those present and Mr. Gonzalez introduced Dr. Jensen.
Dr. Jensen provided an overview of the 2-day Agenda which would focus on functioning
as a high performing team. He reviewed the rules of engagement for the retreat. He
described the roles and responsibilities of Council Members that included visioning,
process improvement, policy setting, strategic leadership and budget approval and
strongly recommended that they fly high/stay out of the weeds.
EFFECTIVE NEW TEAMMATE INTEGRATION
Dr. Jensen the reviewed the DISC Profiles (Dominance, Influence, Steadiness,
Conscientiousness) of those present, explaining how it could be helpful to understand
differences in others when communicating and decision -making.
Dr. Jensen then led members of the Retreat through an exercise, Effective New Teammate
Integration, where members were challenged with integrating new members into existing
teams.
Mr. Gonzalez provided a handout entitled "The Bal Harbour Experience" that was
developed during the first annual Bal Harbour Village Council Retreat in November of
2017 (see Attachment) that described Bal Harbour's identity, vision, mission, and values.
There was unanimous consensus from Council Members to accept all the elements as they
were presented.
CLARIFYING THE TEAM'S PRIORITIES
After a short break, Council Members were then provided a list of 2019 initiatives that were
placed into the categories: Governance/Administration, Beautiful Environment,
Destination & Amenities, Exclusivity & Access, Safety, Resilient & Sustainable Community
and Other (write-in). They were then asked to prioritize their top 7 initiatives and identify
their 5 lowest priority initiatives. The 2019 initiatives that received the highest priority,
ranked in order, were:
1. Waterfront Park Development
2. Jetty/Cutwalk/96th Street -End Design Development
3. Beach Renourishment/Sand By -Pass Project
4. Collins Corridor Design
5. Utility Master Plan
6. Charter Review
7. Single Use Plastic Ordinance
COUNCIL DISCUSSION - COUNCIL MEMBER TOPICS
A series of discussions ensued regarding the following topics:
• Meeting Protocol, for which there was a general consensus to have the
Sergeant at Arms be have more presence during meeting disruptions;
• Holiday Lights, for which there was a general consensus to keep the current
street display but enhance the tree display;
• Charter Review, for which there was a general consensus to focus only on
clean-up and clarifying the existing Charter as identified by Staff;
• Order of Voting, for which there was a general consensus by
Councilmembers to have the Village Clerk call the names in a random order
for roll call votes;
• Council Salaries, for which there was a general consensus by
Councilmembers notto change the status quo created bythe Village Charter
and Code of requiring seated Councilmembers to wait until their next term
to receive a salary modification;
• Redistricting, for which there was a general consensus to revisit the issue
after the 2020 census;
bal Harbour Village Council Retreat Meeting Minutes — Jan. 17 8 18, 2019 P a g e 1 2
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Discussion Item: Utility Masterplan
Mr. Gonzalez described status of Utility Masterplan and the phases of the work remaining
to be done in the Gated Residential Community and along Collins Avenue.
Discussion Item: Waterfront Park
Mr. Gonzalez described the Council approved Site Plan Option 2 for the Waterfront Park
which provides for 3-level Community Center at the North end of the Park and a Covered
Parking/Recreation Center at the existing Village Hall site and Development Agreement
amendment term to engage Zyscovich Architects to complete the Park construction
drawings. He then described the two construction phases, construction on the existing
Village Hall site being the second phase. He added that he would obtain community input
through dialog and focus groups. Mayor Groisman said that he would communicate with
the Civic Association regarding access to the park from the Gated Community.
Discussion Item: Jetty Cut Walk 96th Street Terminus
Mr. Gonzalez described the newest Request for Qualifications (RFQ) for Landscape
Architecture and Engineering Services for the Jetty/Cutwalk/96th Street projects. He then
presented ideas submitted by current and past RFQ respondents.
He stated that the procurement procedures met CCNA requirements (Consultants'
Competitive Negotiation Act, F.S. 287.055) and added that the next steps would be to
create an evaluation committing to rank the respondents, the bring the top ranked firm to
Council to present for approval.
Mayor Groisman suggested that the 96th Street Terminus project be separated from the
Jetty/Cut Walk, to which Mr. Gonzalez indicated it's a minor part of the larger project and
stated that he would work in conjunction with the manager of Surfside on the 96th Street
Terminus project, and that Bal Harbour would be responsible for the design, adding that
he expected the project to exceed $5.1 million.
Discussion Item: Collins Corridor
Mr. Gonzalez described past efforts in obtaining qualifications from firms for the redesign
of the Collins Corridor and described some of the presented design ideas including the
reclamation of green space on the west side of Collins. He provided a brief summary of
the timing and steps to be taken to complete the project.
Councilman Sklar requested that the welcome and building signs be addressed in the
interim, to which Mr. Inguanzo said that he would obtain design options and cost
estimates.
Assistant Mayor Salver asked that the Village ensures that the Shops' sidewalk
work/redesign be in sync with the overall Collins Corridor project, so as not to lock the
Village into a design, or not to clash with future design selection, to which Mr. Gonzalez
responded that the Development Agreement provides for the Village's input into the
design.
aat naroour vittage council Ketreat Meeting Minutes — Jan. 17 Et 18, 2019 P a g e 1 4
Discussion Item: Resiliency/Sustainability
Mr. Gonzalez provided an update the Village initiatives aimed that would help the Village
that become resilient to climate extremes and building more sustainable practices
including water conservation, stormwater system improvements, recycling, beach
management and sand renourishment. A discussion ensued regarding the issues with
Beach sand replenishment, and focusing on the Beach -side when addressing single -use
plastics.
Discussion Item: Community and Special Events
Mr. Inguanzo provided an update of the Art Program proposing to expand it to include
culture, music and fitness, and the Curator position would be filled with someone who has
experience in all these program areas. There was a general consensus that to expand the
Program to add these program areas.
Mayor Groisman suggested utilizing the PAM to curate the Beach Art. Mr. Gonzalez
suggested inviting all partner museums to participate, for which there also was a general
consensus. Mr. Gonzalez said that one of the next steps would be to bring a curatorial
statement to Council for approval. Mr. Inguanzo then proposed using Bal Harbour
photography between curated Beach Art exhibits, to which everyone agreed was a good
idea. All agreed that the Museum Access Program was excellent. There was general
consensus for the Council to have a more active role of the Art Program, while continuing
to utilize the Resort Tax Committee in an advisory capacity.
In closing Council Members expressed their gratitude to Dr. Jensen, saying thatthe retreat
was a valuable experience, expressed their desire to add at least one more retreat per
yea r.
ADJOURNMENT: The retreat was adjourned at 4:00 PM.
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Atte8t:
Dwig• Danie, Village Clerk
Bat Harbour Village Council Retreat Meeting Minutes — Jan. 17 $ 18, 2019 P a o e 1 5