HomeMy Public PortalAbout2014_08_12_R087 License Agreement with Loudoun Water for Raw Intake Line to Cross Town Streets The Town of
Leesburg,
'Virginia PRESENTED August 12, 2014
RESOLUTION NO. 2014-087 ADOPTED August 12, 2014
A RESOLUTION: AUTHORIZING THE TOWN MANAGER TO EXECUTE A LICENSE
AGREEMENT BETWEEN THE TOWN OF LEESBURG AND LOUDOUN
COUNTY SANITATION AUTHORITY("LOUDOUN WATER") TO
ALLOW LOUDOUN WATER'S RAW WATER INTAKE
TRANSMISSION LINE TO CROSS CERTAIN TOWN STREETS
WHEREAS, Loudoun County Sanitation Authority(d/b/a Loudoun Water)has received a
Commission Permit from the Leesburg Planning Commission to install a raw water intake
transmission line ("raw water line")within the Town of Leesburg("Town") limits; and
WHEREAS,the raw water line is designed to run from the Potomac River to the abandoned
quarries south east of the Town; and
WHEREAS, a portion of the raw water line is designed to cross certain town streets,to wit:
Menlo Drive, Belleville Drive and Russell Branch Parkway; and
WHEREAS, the Town requires that a License Agreement be executed by Loudoun Water to
allow the raw water line to cross Town streets; and
WHEREAS,the Town Attorney has reviewed the License Agreement; and
WHEREAS, construction of the raw water line will benefit the residents of the Town in that
future plans call for expanded capabilities by Loudoun Water to share the raw water with the town
in the event of an emergency.
THEREFORE, RESOLVED,by the Council of the Town of Leesburg in Virginia that the
Town Manager is authorized to execute the license agreement with Loudoun Water so long as the
Town Attorney approves the License Agreement.
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A RESOLUTION: AUTHORIZING THE TOWN MANAGER TO EXECUTE A LICENSE
AGREEMENT BETWEEN THE TOWN OF LEESBURG AND LOUDOUN
COUNTY SANITATION AUTHORITY ("LOUDOUN WATER") TO
ALLOW LOUDOUN WATER'S RAW WATER INTAKE
TRANSMISSION LINE TO CROSS CERTAIN TOWN STREETS
PASSED this 12th day of August,2014.
Kris en C. Umstattd, Mayor
Town of Leesburg
ATT T:
11,4
AhiaiNA../
Clerk of o cil)
P:\Resolutions\2014\0812 License Agreement for Loudoun Water Raw Water Intake Trans Line.doc
LICENSE AGREEMENT
THIS LICENSE AGREEMENT, made this 1 3 day of j
2014, by and between the TOWN OF LEESBURG, VIRGINIA, a munici opporation
("Town"), and LOUDOUN COUNTY SANITATION AUTHORITY d/b/a LOUDOUN
WATER,("Loudoun Water").
WITNESSETH
WHEREAS,Loudoun Water,licensed to do business in the Commonwealth of Virginia,
desires to extend its raw water transmission facilities through the Town by installing a raw water
transmission main that will cross the public streets within the Town to a certain extent;and
WHEREAS,the general location and description of the raw water transmission facilities
to be installed within the Town's rights-of-way (the "Facilities") shall be in accordance with
certain drawings approved by the Town labelled"Loudoun Water 42"Raw Water Transmission
Main Crossing of Menlow Drive Exhibit A", "Loudoun Water 42" Raw Water Transmission
Main Crossing of Belleville Drive Exhibit B" and "Loudoun Water 42" Raw Water
Transmission Main Crossing of Russell Branch Parkway Exhibit C"all attached hereto;and
WHEREAS,Loudoun Water acknowledges that the primary use of the Town's rights-of-
way is for street purposes and that the construction and operation of the Facilities shall not
adversely acct such property's primary use for street purposes; and
WHEREAS, the Town acknowledges that the raw water transmission line is critical
infrastructure essential to supply Loudoun Water's primary water treatment facility. Pursuant to
a Town permit,Loudoun Water previously installed casing pipes for the future installation of the
raw water transmission line to avoid disturbance of the Town streets;and
WHEREAS, the Town is willing to allow Loudoun Water to use the subject rights-of-
way on the terms and conditions set forth herein.
NOW,THEREFORE,the Town and Loudoun Water,for and in consideration of the sum
of One Dollar ($1.00), the receipt and sufficiency of which is hereby acknowledged, and in
consideration of the mutual covenants hereinafter contained,hereby agree and the Town hereby
grants unto Loudoun Water for the term and upon the conditions, covenants and agreements
hereinafter set forth, permission to use the subject rights-of-way for the purpose of installing,
operating,and maintaining the Facilities.
A. Condition, The Facilities shall be, at all times, maintained, operated and repaired by
Loudoun Water as provided herein in a safe manner satisfactory to the Town.
The rights and privileges herein granted to Loudoun Water shall be subject to the nights
or interests held by others, if any, in and to the subject rights-of-way as of the date of this
Agreement. The Town makes no representations or warranties, express or implied, concerning
the extent of such rights held by others and shall have no responsibility for conflicts with others
1
as a result of this Agreement. The Town makes no warranties with respect to the subject rights-
of-way but gives Loudoun Water permission to use such rights as are herein provided.
B. Terms. Unless terminated in accordance with the provisions herein, the term of the
Agreement shall be forty (40) years from the date hereof. Upon expiration of the initial term of
this Agreement, the Town shall negotiate in good faith to extend this Agreement as needed by
Loudoun Water.
Should Loudoun Water abandon or remove the Facilities without an intention to resume
use thereof within a six (6)month period of time, this Agreement shall terminate forthwith at the
election of the Town.
The Town may unilaterally terminate the Agreement upon one hundred twenty (120)
days notice in the event the Town determines, in the exercise of its reasonable good faith
judgment, that the maintenance and/or operation of the Facilities and the continuation of such
License shall materially adversely affect such property's primary use for street purposes. During
such notice period, the Town shall provide Loudoun Water an opportunity to cure any such
asserted adverse effect. In the event of such termination, the Town also agrees to cooperate with
Loudoun Water to attempt to find other suitable space in the public rights of way of the Town for
placement of the Facilities. Loudoun Water agrees, in such cases to relocate its Facilities at its
own expense unless otherwise provided by applicable law of the Commonwealth of Virginia
and/or by an ordinance of the Town.
Termination of this Agreement shall not relieve or release Loudoun Water or the Town
from any liability or obligation,which may have been incurred or assumed by Loudoun Water or
the Town hereunder prior to termination.
Loudoun Water hereby agrees that the roadway or vehicular traffic shall not be
significantly hindered or disturbed during installation, maintenance or operation of the facilities.
Prior to construction or repair, other than "Routine Maintenance" as defined below, Loudoun
Water shall notify the Town, obtain a right-of-way permit, and, if necessary, proper traffic
controls approved by the Town shall be installed.
C. Right-of-Way Use Fee. Loudoun Water shall pay no right-of-way use fee or other fee
to the Town in accordance with Section 56-468.1 of the Code of Virginia.
D. Construction Plans and Specifications. Construction of the Facilities shall be
performed in accordance with the approved construction plans approved in connection with the
right-of-way permit.
E. Confining Construction Activity. During construction, Loudoun Water and its
contractors and subcontractors shall confine all construction activity, including access and
storage,within the applicable areas specified on the approved Plans.
F.• Excavation. Loudoun Water shall not make or begin any excavation or other
subsurface activity within the subject rights-of-way without first obtaining a right-of-way permit
2
and information concerning the possible location of any underground facility from each and
every public utility,municipal corporation, or other person having the right to bury underground
facilities.
G. Inspection of Construction., The construction of the Facilities is subject to the Town's
inspection at all places and all reasonable times to ensure strict compliance with the terms of this
Agreement. Such inspections shall be performed in a timely manner so as not to delay the
installation of the Facilities.
H. Maintenance and Operation. Routine maintenance shall be defined as any work
which can be accomplished utilizing mechanical equipment and/or vehicles operated from a
location which is entirely behind the back of curb and in such a manner as to not encroach into
the traffic lanes or disrupt traffic flow.
Prior to commencement of any maintenance that is more extensive than routine
maintenance, Loudoun Water shall submit a proposed maintenance plan and schedule to the
Town for approval. The plan and schedule, at a minimum, shall provide a description of work to
be performed, a description of equipment, vehicles, work techniques and methods to be used in
connection with the maintenance or operation activity, a schedule of when maintenance or
operation work will occur with an estimated as to the length of time required to perform the
work, and such other information as the Town may need to order to evaluate the proposed
maintenance or operation activity.
Loudoun Water shall confine all such extensive maintenance and operation activities,
including access and storage, within the applicable areas specified in the approved maintenance
and operation plans.
The Town may charge Loudoun Water reasonable cost-based permitting fees and may
impose upon Loudoun Water reasonable bonding requirements consistent with the scope of the
particular project for which the bond is sought.
I. Restoration. Loudoun Water shall, as soon as practicable after the completion of any
extensive maintenance activities, restore all areas disturbed during such activities. These areas
shall be restored in kind to a condition substantially the same as that which existed prior to
Loudoun Water performing such maintenance activities, and shall be restored to the reasonable
satisfaction of the Town.
J. General Responsibilities of Licensee.
1. Compliance with Applicable Laws and Regulations. Loudoun Water shall
construct, operate, and maintain its facilities and improvements in accordance with all applicable
federal, state, county and Town laws, orders, rules and regulations existing on the date of this
Agreement or enacted thereafter, affecting the installation,maintenance and use of the Facilities.
2. Liability. The Town and Loudoun Water enter into this Agreement with the
understanding that all financial and legal liability associated with Loudoun Water's activities as
3
contemplated herein will be borne solely by Loudoun Water. For that reason, Loudoun Water
expressly retains or assumes all risk of loss of any type resulting from its construction,
maintenance and operation of the Facilities,provided,however, neither party waives any defense
of sovereign immunity. Furthermore, the Town shall not be liable for damage to the Facilities
caused by future road improvements except where the damage to the Facilities is caused by the
negligence, gross negligence, or willful misconduct of the Town.
3. Disclaimer of Consequential Damages. Notwithstanding any other provision of this
Agreement, in no event shall either party be liable for consequential, incidental, punitive,
exemplary, or similar damages under this Agreement.
K. Insurance. Loudoun Water shall maintain general liability insurance in the amount of
One Million Dollars ($1,000,000) and shall provide to the Town simultaneously with the
execution hereof, a certificate of insurance for such policy, which shall name the Town as an
additional insured thereon.
L. Notices. Notices under the Agreement shall be deemed to be properly served if
delivered in person or in writing by certified mail,with return receipt requested, to the following
addresses or such other places as the parties reasonably designate:
To the Town:
Director of Public Works
The Town of Leesburg
P. O. Box 88
Leesburg,Virginia 20178
With a copy to:
Town Manager
Town of Leesburg
P. O. Box 88
Leesburg, VA 20178
To Licensee:
General Manager
Loudoun Water
PO Box 4000
44865 Loudoun Water Way
Ashburn, VA 20146
With a copy to:
Jonathan P. Rak
McGuireWoods LLP
4
1750 Tysons Boulevard
McLean, VA 22102
In addition to the foregoing, Loudoun Water will provide the name and contact person
and an emergency telephone number for maintenance of the Facilities.
M. No Waiver. Nothing contained in the Agreement shall be deemed to waive the
requirement of the various codes, regulations, resolutions, and statutes regarding permits, fees to
be paid, or manner of construction, operation, or maintenance, including without limitation, the
Town's right-of-way permit requirements to work within the right-of-way.
N. Assignment. No assignment of this Agreement or any rights hereunder shall be
made without the prior written consent of the Town. However, the Town shall not unreasonably
delay, condition, or refuse its consent to any such assignment by Loudoun Water, upon written
request by Loudoun Water.
0. Entire License. This Agreement(and the Exhibits) embodies the entire agreement
between the Town and Loudoun Water. It is not to be modified or terminated except as provided
herein or by any written agreements signed by the authorized representatives of both parties. If
any provision herein is invalid it shall be considered deleted and shall not invalidate the
remaining provisions.
P. Applicable Law. The parties agree that this License Agreement will be governed
by the laws of the Commonwealth of Virginia and shall be binding upon the parties and their
respective-successors and/or assigns.
IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of
the date and year first written above.
LOUDOUN COUNTY SANITATION
AUTHORITY
By
N e o ' ?0'N,v10.4,s-
Title Ge-A,fi,t,4.c y,rt,v rcr
Date 7,4, .14' oast
THE TOWN OF LEESBURG
By Ilkivit.. !!,Name � . (
Title , ..r .•
Date , W--
5
LOUDOUN WATER
, .
A B
I ' 42" RAW WATER TRANSMISSION MAIN
.
1 I CROSSING OF MENLOW DRIVE
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CERTIFICATE OF COVERAGE
r Producer: Rev,07107/46
VML INSURANCE PROGRAMS Th is Certificate Is Issued as a matter of Information only and confers no tights upon the
• mi. P.O.Box 3239,Glen Allen,VA 23058
Agreement Houser. This Certificate
icie does not amend,extend or alter the of VML step
Agreement afforded by the policies below,nor guarantees the solvency of VML
1-800-963-6800(Phone);1-804-968-4662(Fax) Insurance Programs.
lb www.vmlins.org COMPANIES AFFORDING COVERAGE
Named Insured:
Loudoun County Sanitaton Authority VML Insurance Programs
44865 Loudoun Water Way
Ashburn,VA 20146
This Is to codify that the coverage listed below has been Issued to the Member named above for the policy period Indicated,notwithstanding any requirement,term or
condition of any contract or other document with respect to which this Certificate may be issued or may pertain,the coverage afforded by the policies described herein is
subject to all the terms,exclusions and conditions of the Member Agreement and the policy forms. Limits shown may have been reduced by paid claims.
Type of Coverage Policy Number Effective Date Expiration Date Limits
General Liability P-2014-2015-VML-0250-1 07/01/2014 07/01/2015 Each Occurrence $1,000,000
Damage to Premises Rented to You Any One Fire $1,000,000
Medical Payments Any One Person $10,000
Excess Liability P-2014-2o15.VML.o25s-1 07/01/2014 07/012015 Per Occurrence $10,000,000
Description of Operations/LocationsNehicles/3pecial Items
Evidence of Coverage. Raw water transmission main installation to include crossings of Menlow Drive,Belleville Drive and Russell Branch Parkway.
CERTIFICATE HOLDER CANCELLATION: Should the above described Member Agreement be cancelled before the
Town of Leesburg expiration date thereof,VML Insurance Programs will endeavor to mall written notice within 30
25 West Market Street days to the Certificate Holder named to the left,but failure to melt such notice shall impose no
Leesburg,VA obligation of any kind upon VML Insurance Programs,Its agents or representatives.
By: Ann Chandler Date: 07/18/2014
LOCAL GOVERNMENT LIABILITY
THIS ENDORSEMENT CHANGES THE COVERAGE DOCUMENT.
PLEASE READ IT CAREFULLY.
AMENDATORY ENDORSEMENT-ADDITIONAL INSURED
This endorsement modifies coverage provided under the following:
LOCAL GOVERNMENT LIABILITY COVERAGE FORM
It is agreed that:
The "Who Is A Covered Person" provision is amended to include as a covered person
1. The person or organization named below but only with respect to liability arising out of
operations performed by or on behalf of the named member or entity.
2. The applicable limit of the Pool's liability for the coverage afforded under this
endorsement forming a part of this coverage document shall be reduced by any amount
paid as damages, or any attorney'fees or other expenses associated herewith, under
this endorsement on behalf of the person or organization named below.
Town of Leesburg.
AUTHORIZED BY
NAMED MEMBER OR ENTITY Loudoun County Sanitation Authority
DATE 7/1/14
ENDORSEMENT LGL I P
Revised 5/99