HomeMy Public PortalAbout07/02/85 CCM274
ORDER CHECKS - JULY 2, 1985
3921 Tom Anderson 23.50
3922 Anne Heideman 5.50
3923 Northwest Hennepin League of Municipalities 43.55
3924 Delta Dental Plan of Minnesota 341.05
3925 Physicians Health Plan of Minnesota 1,637.60
3926 Registrar, Dept. of Profess. Develop. 185.00
3927 Fortin Hardware Co. 269.39
3928 Hennepin Co. Treasurer 28.00
3929 Donna Roehl 16.76
3930 Acme Typewriter, Inc. 119.25
3931 R & D Copier Supply Co. 300.00
3932 JoEllen Hurr 32.24
3933 U.S. Post Office 200.00
3934 League of Minnesota Cities 40.00
3935 Royal Business Machines 63.83
3936 Greater N.W. Office of Real Estate Assessors 1,158.33
3937 Crow River News 95.20
3938 LeFevere, Lefler, Kennedy, O'Brien & Drawz 16,565.67
3939 Elm Creek Conserv. Comm. 1,279.00
3940 Pioneer Creek Conserv. Comm. 463.00
3941 Bruce Liesch Assoc. Inc. 4,906.75
3942 Northwestern Bell 307.58
3943 A T & T Information Systems 83.56
3944 Wright -Hennepin Coop. Electric Assn. 646.36
3945 Bonestroo & Associates 23,388.96
3946 Rolling Green Country Club 37.10
3947 Medcenters Health Plan 247.30
3948 Saint Publications 40.00
3949 Hamel Building Center 7.36
3950 Loretto Towing & Repair 4.48
3951 Photo Factory I 14.20
3952 Minneapolis Star & Tribune 192.24
3953 Uniforms Unlimited 225.00
3954 Henn. Co. Treasurer 1,625.00
3955 Sheriff's Dept. Co. of Hennepin 1 193.46
3956 Metro West Inspection Services 3,382.35
3957 TJB Co. Inc. I 912.50
3958 Don E. Mayer, Inc. 189.20
3959 Long Lake Ford Tractor I 87.53
3960 Warning Lites of Minn. Inc. 156.00
3961 Minn Comm 25.75
3962 Reynolds Welding Supply Co. 12.00
3963 Highway 55 Rental 45.60
3964 Jim Dillman 60.00
3965 Robert Dressel 60.00
3966 Francis Pumarlo 60.00
3967 Geotextiles Systems, Inc. 27,160.00
3968 Bryan Rock Products 11,261.47
3969 Bury & Carlson, Inc. 7,743.96
3970 Chippewa Top Soil 18.00
3971 N.S.P. 1,027.59
3972 Texgas Corp. 37.50
3973 Randy's Sanitation 90.00
3974 Safety-Kleen Corp. 37.00
3975 Genuine Parts 17.74
3976 Satellite Ind. Inc. 150.00
3977 Suburban Tire & Svc. Inc. 91.38
ORDER CHECKS - JULY 2, 1985 (CONT'D)
275
3978 Feed Rite Controls 725.68
3979 Metropolitan Waste Control Comm. 5,906.22
3980 E. G. Rud & Sons, Inc. 934.00
3981 Midwest Asphalt 28,020.08
3982 S. J. Louis Const. Inc. 50,129.79
3983 L. & G. Rehbein, Inc. 76,341.42
3984 Demars-Gabriel Land Surveyors 1,100.00
3985 Gary Boster 247.50
3986 Norwest Banks 27,927.50
3987 P.E.R.A. 1,052.64
3988 Social Security Retirement Division 469.86
$300,266.38
PAYROLL CHECKS - JULY 2, 1985
8367 Thomas Anderson
8368 Anne Heideman
8369 Robert Mitchell
8370 William Reiser
8371 Wilfred Scherer
8372 Robert Anderson
8373 Jill Hodapp
8374 Mark Moran
8375 Michael Rouillard
8375 Michael Sankey
8377 James Dillman
8378 Robert Dressel
8379 Francis Pumarlo
8380 David Schmit
8381 Troy.Starczinski
8382 Karen Dahlberg _
83&3 JoEllen Hurr
8384 Donna RoehLT
8385 Laura Skarda
8386 Sandra Larson
8387 Janice Petersen
8388 David Schmit
8389 Law Enforcement Labor Services
8390 Western Life Ins. Co.
8391 Farmers State Bank of Hamel
8392 Commissioner of Taxation
8393 P.E.R.A.
8394 Social Security Retirement Division
$ 150.00
100.00
100.00
100.00
100.00
885.68
707.63
819.60
976.12
1,169.18
893.37
714.08
537.13
400.00
352.00
453.06
833.87
775.89
434.70
150.75
48.88
120.00
68.00
93.38
1,558.00
925.00
779.52
469.86
$14,715.70
The Council of the City of Medina met in regular session on Tuesday, July 2, 1985 at 977
7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Robert Mitchell, Wilfred Scherer, William
Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Admin-
istrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Director, Jim
Dillman; Attorney, Ronald Batty; Engineer, Glenn Cook
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Purchase of water truck
Medina Manor street improvements
Rodeo Street Dance
Motion declared carried
2. MINUTES OF JUNE 18, 1985
Anne Heideman asked that the following corrections be made:
Page 272, Item 19, third line, word should be lift station.
page 273, Item 23, word should be outdated.
JoE11en Hurr asked that the Reed Bales item, Page 269, should be corrected as follows:
"An opaque fence six feet in height shall be constructed from the driveway north approximately
100 ft. to the railroad tracks and from the driveway south approximately 225 ft. on or before
the 1st day of August, 1985. In addition, a berm and opaque fence six feet in height shall
be constructed approximately 400 ft. east along the northerly property line or or before the
1st day of July, 1986.
Moved by Heideman, seconded by Scherer to accept minutes of June 18, 1985, as corrected.
Motion declared carried
3. POLICE DEPARTMENT
Police Pistol Range
Michael Sankey stated that the letter recwived from the Insurance Company informed the city
that they would not be covered by insurance should an accident happen to anyone, other than
a police officer, who might be hurt on the pistol range at times when an officer was not
present. He explained that police officers would be covered under the Police Professional
Liability Insurance.
Police Chief Job Description
Michael Sankey explained that the job description for his posistion had been modified to
coincide with the Fair Labor Standards Act.
4. PUBLIC WORKS DEPARTMENT
Sump Pump Ordinance
Ron BAtty presented ordinance regarding the cities ability to assess charges against properties
for discharge of water from a sump pump into the cities sewer system.
Moved by Mitchell, seconded by Heideman to adopt Ordinance # 220, amending Section 701.33 of
the Medina City Code to provide for an extraordinary charge for sump pumps that pump water
into the city sewer system.
Motion declared carried
Moved by Mitchell, seconded by Heideman, to adopt Resolution 85-57, establishing a rate of
$25.00 per quarter, per sump pump.
Motion declared carried
Water Truck
Jim Dillman explained that the Public Works Department would like to purchase a used tanker
truck from the Loretto Fire Department for use on the roads and parks, at a cost of $800.
Moved by Scherer, seconded by Heideman to authorize the purchase of a used water tanker truck
form the Loretto Fire Department, at a cost of $800, one half the cost to be paid from the.
Park Fund and one half paid from the road budget.
Motion declared carried
2
. PLANNING AND ZONING DEPARTMENT
Vocational Technical School
Ron Carter, Superintendent of the Vocational Technical School, introduced the following Board
Members and staff; Dan Palmer, Marge Gasch, DAve Smith, Marvin Johnson, Mr. Jereske. He
then gave a brief site review and Dave smith presented information regarding the training
program. He stated that from 175-275 students utility the facility each week during five
different classes during the day and evening; that there are 40-50 school owned horses
on the property, with 19 of them belonging to the Park Reserve District; that for mares
are bred each year; shavings is used for bedding, disposed of in ocvered containers which
are picked up by the Dickey Co. He explained that during the spring and fall outside light-
ing is needed.
Thomas Anderson asked when the Public Address system was used.
Mr. Smith stated that it is used for special events which occur about four times each year
for various clubs that use the facility.
Anne Heideman asked what the hours would be for special events.
Mr. Smith stated hours are 7:00 A.M. to 9:00 P.M.
Mr. Anderson asked if the park trails would be used for training.
Mr. Smith stated that trails would be used on special occasions and riders would be under
direction of instructors.
Mayor Anderson asked if funding had been approved.
Mr. Carter stated that the money is in the Building Fund but that they did not ask the 1985
legislature for bonding.
Wilfred Scherer asked what type of training is taught,
Mr. Smith stated that horse handling, diseases, harnessing, breeding and grooms are trained
for care of thoroughbreds.
Robert Mitchell asked for comments regarding the request that the entrance to the facility
be from Co. Rd. 6.
Mr. Carter stated that the report as to the cost was included with Council material and that
it was much more to enter from Co. Rd. 6.
Robert Mitchel listed a number of items and asked for response:
Overnight Parking - he asked that a limit be put on the number of people staying overnight
Police Protection Contract - JoEllen Hurr suggested an evaluation after one year and if
calls are not excessive district should not be charged additional fees.
Number of Animals - a maximum number should be stated Mr. Smith agreed that they may want
to have 80 horses.
Manure Handling - should be kept under control by removal at specified times.
Lighting - specify which facility is to have lights a.nd when they will be lit.
Public Address System - allow for Special Events for school and clubs and limit hours when
it could be used. Mr. CArter suggested limiting decides, not time when used.
Anne Heideman asked if letter from Park Reserve District regarding water run-off, had been
answered.
JoEllen Hurr stated that there would be aretention pond and run-off into the existing marsh.
Thomas Anderson stated that a number of people had asked to speak regarding the matter and
that he would ask that they limit their comments to compliance with ordinances and the Comp-
rehensive Plan and make suggestions for a better facility, it it were to be built.
» lU' GA0�����
Marge Buschbom, 1150 Homestead Tr. ,stated that she believed that there was a better locat-
ion than this site for the facility; she stated that ,the ingress and egress question had
not been answered; traffic will be excessive at Special Events; there will be trucks and
and horse trailers congesting the roads. She asked if the district would be able to afford
maintenance of the facility after it is built and if not the taxpayers would need to pay
for costs over student fees. She stated that if Fire and Police protection is to be billed,
those costs would be passed ont to the taxpayers. She believed that there would be a
health hazard caused by manure, flies and mosquitoes. She also stated that the City Coun-
cil had a moral obligation to the citizens and because the past Legislature did not approv
funding she asked that the Council table the issue rather than vote an approval.
Al Gongaware, 2705 Bobolink Rd., stated that he did not want the Council to approve a 970
Conditional Use Permit, even with restrictions as the 21/2 million dollar expenditure had eel
not been adequately studied. he asked if the benefits would exceed the impact created
on the community and would the impact be negative or positive. He stated that there would
be social, economic, environmental and psychological impacts. Regarding taxes and liability
insurance he stated that everyone would pay; that there would be a need for additional
police protection and an impact on the fire department. He stated that there would be
pollution from horses and pollution could get into the community water supply. He stated
that the benefit of the school would be for a select group in our society. He stated that
traffic problems may develop on Co. Rd. 6 and they would then want to enter from Medina
Morningside. He believed that more time and information was needed.
Thomas Anderson asked what kind of information he would like to receive.
Mr. Gongaware stated that the future plans, how clean-up is handled, psychological stress
of noise and lights and why they want to move to Medina.
Wayne Neddermeyer, 1272 Homestead Tr., explained that eight years ago the Vo Tech Schools
asked for a school, the Planning Commission approved and the City Council denied; the school
never reapplied so apparently they did not need the facility. He asked if the taxpayers can
afford the expenditure of 2.6 million dollars just because they have the money in the bank.
He stated that the Co. Rd. 6 entrance question must be answered and he suggested that the
Council deny the request.
Wilfred Schererasked that a traffic count be gotten for Co. Rd. 6.
William Reiser asked the the question regarding the entrance from Co. Rd. 6 be answered.
Mr. Carter stated that the Council had a copy of a letter from their engineer regarding
a cost of $132,000 more for one entrance from Co. Rd. 6, than another, that they prefer.
Thomas Anderson asked that they answer the dust control question.
Anne Heideman stated that if there is dust there will be sick horses, but that by rotating
pastures dust will be minimized.
Mr. Anderson asked how flies could be kept to a minimum.
Mrs. Heideman stated that manure could be kept in closed containers and that there are fly
sprays available that do an adequate job. She explained that if there is an increase in
flies then the program is not being run properly.
Robert Mitchell asked about the deer Hill easement.
Mr. Carter stated that their Abstract stated that the easement is there but that they had
been told it no longer exists.
JoEllen Hurr stated that nothing could be found in old minutes regarding the easement.
Robert Mitchell stated that if training were done for horse racing the starting gate should
not have bells.
Thomas Anderson asked if Council should act on the Comprehensive Plan and city ordinances
or on public fund expenditure.
Attorney, Ron Batty, stated that evaluation should be done according to the Comprehensive
Plan and ordinances and that finance and funding is not in the realm of Council control.
Jack Vigoren, Attorney, stated that the issue is a Conditional Use matter and that the cities
ordinances do not address this type of operation.
JoEllen Hurr stated that two sections of the ordinance address stables.
William Reiser asked what the cost to keep up the facility would be.
Mr. Carter stated that the program is a continually funded post secondary program costing
$37,000 annually and should not cost any more in Medina than at the present location.
Robert Mitchell stated that he would like to research the cities ordinances, study the
plan and if approved, write a very strict Conditional Use Permit. He also stated that he
might want an expert to look at the permit to deteLmine if anything had been overlooked.
He asked what time limit for starting the project should be used and that he believed that
three years was to long a time.
Mrs. Buschbom asked if the district board had given approval.
Mr. Carter stated that the Board had approved the architect for the project and that they
were now asking the city for conceptual approval.
ed ()Robert Mitcehll asked if the matter could be tabled for two meetings so that ordinances
could be researched.
Mr. Carter agreed that the first meeting in August would be agreeable to them.
Moved by Mitchell, seconded by Heideman to table the Vocational Technical School matter
until August 6, 1985, with the understanding that Ron Carter, representing the school is
in agreement as to the date.
Motion declared carried
Ross Gronfield, Variance
JoEllen Hurr reviewed memo and Planning Commission action regarding the request of Ross
Gronfield to construct a porch and addition to their home at 3200 Carriage Dr. She stated
that a 5 ' 4" front yard variance was being requested for the home addition and a 3' var-
iance was being requested for the proch. She explained that the Planning Commission had no
problem with the variance but were concerned that a small building hd been built on the prop-
erty which had a lean-to attached and a horse on the premises, with the lean-to not meeting
the 150' setback requirement for barns.
Anne Heideman stated that the city needed to reach a conclusion on all of the horse struct-
ures that have been built illegally since the 150' setback rule had been established.
Robert Mitchell stated that he did not want to consider the variance for the home until
the illegal structure had been removed.
Thomas Anderson stated that he beleived the Council could act on the variance and then
address the question of the horse shelter.
Mr. Gronfield stated that the lean-to provided shelter from the wind and rain, had several
posts in the ground and a roof.
JoEllen Hurr asked if different areas of the city could have different standards for build-
ings, she explained that DEnnis Vee had made an application some time ago for the Hunter
farms area to have setbacks for animal structures less than other areas of the city.
Ron Batty stated that a different zone could be desigiated for Hunter FArms but the city
would need to deal with the question of spot zoning.
Anne Heideman stated that controls could be required for such things as manure and flies.
Robert Mitchell asked if the number of horses should be limited.
Thomas Anderson asked what the hardhsip was for the variance request for the house.
Mr. Gronfield stated that when the house was constructed it was located 15 feet closer to
the right-of-way than planned; that fact plus the cu vature of the road makes it impossible
to meet the setback requirements. He explained that he addition to the house and the porch
would not interfere with any neighbors line of site a d that none of his neighbors had com-
plained.
Thomas Anderson asked if such hardships would then apply to most requests.
Ron Batty stated that Council should look to issues which relate to property and not try
to find creative items.
Moved by Heideman, seconded by Reiser to grant Ross Gronfield a 5'4" front yard setback
variance to allow an addition to be placed on his house at 3200 CArriage Dr., plus a 3'
front yard setback variance to allow construction of a porch onto the house, with the hard-
ship being lot configuration, original placement of the house and the curvature of Carriage
Dr., at that location.
Motion declared carried
Moved by Heideman, seconded by Mitchell to direct the Attorney and staff to prepare what
is needed to create a new zone for the Hunter Farms Subdivision, which will accomodate
animal structure with iminimal impact on the city.
Motion declared carried
JoEllen Hurr asked if Council wished to consider a 75' setback requirement as she needed
direction from Council.
Anne Heideman asked the Zoning Administrator to research similar barn situations that have
developed since the present ordinance was adopted.
Reed Bales ) 81
JoEllen Hurr reviewed Conditional Use Permit resolution listing 14 conditions that must
be met by Reed Bales to operate a sawmill at 4300 Willow Dr.
Dave Piper stated that some of the berms are in place and that he would like further dir-
ection regarding their completion. He presented a brochure indicating the type of fenc
that they would like to construct.
Council discussed the 14 conditions and whether or not equipment should be enclosed.
Members agreed to visit the site prior to the next Council meeting to view the berm and
markers for fence placement.
Woodlake Landfill
JoEllen Hurr explained that she had spoken with Dick Nowlin, Attorney for Woodlake regarding
the charge of 15 cents per gate yard of refuse and told him that the fee should be paid and
if at a later date a determination was made to the contrary the city culd refund the fees
they had paid. She stated that he would be contacting the Mayor to discuss the matter with
him.
Thomas Anderson asked that Rollin Smith relate to Mr. Nowlin that he agrees with the advice
given by JoEllen Hurr.
Rollin Smith explained the concept for construction of the Leachate collection system. He
also explained that there are areas in the completion section of the landfill that require
fill and that they would prefer to fill with refuse and then cover with dirt. He also
stated that they would not meet the August 1st deadline, set by Council, for completion of
the plan.
Bruce Liesch stated that something should be done about the low areas in the existing fill
area and that he had some questions about the leachate collection plan but that basically
it seemed satisfactory.
Moved by Heideman, seconded by Scherer to give conceptual approval to the plans submitted
by Browning Ferris Industries for the Leachate Collection system for Woodlake Landfill and
to authorize staff to work with them to complete the plans.
Motion declared carried
6. RODEO DANCE
Mike Larson and Roger Lingen appeared to discuss plans to hold a Rodeo Dance in the parking
lot of Inn Kahoots, 45 Hamel Rd. on Saturday night, July 6th. They explained that they would
have a fenced -in area behind their building and would check Indentification before allowing
anyone to enter the area, and that the band would play until 12:30 A.M.
Anne Heideman asked that the owners inform the residents in the area and along Brockton Lane
of their plans.
Mike Sankey stated that there should be one exit with an attendant on duty at all times and
that anyone outside of the fenced area with a plastic up would be eligible for arrest, as
would be the bar owners.
Moved by Heideman, seconded by scherer to authorize extension of the licenses premises of
Inn Kahoots, 45 Hamel Rd., to include a fenced area immediately behind an existing garage,
for the purpose of holding a Rodeo Dance on July 6, 1985, until 12:30 A.M.
Motion declared carried
7. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Donna Roehl stated that a resolution needed to be adopted authorizing a Public Hearing on
August 6, 1985 to consider reprogramming Year X Community Development Block Grant Funds for
the purpose of reconstructing a sewer main on Lakeshore Ave., Independence Beach.
Moved by Heideman, seconded by Scherer to adopt Resolution 85-58, holding a Public Hearing
on August 6, 1985 at 8:30 P.M. to consider reallocation of Year X, CDBG funds to the Ind-
ependence BEach sewer reconstruction project.
Motion declared carried
8. MEDINA MANOR STREET IMPROVEMENT
Glenn Cook presented a Feasbility Report for the repair and reconstruction of Highcrest Dr.
and Oak Circle in Medina Manor. He stated that it would cost $30,650 to overlay the streets
and $44,650 to completely reconstruct and overlay them. He recommended complete reconstruct-
ion which would cost approximately $3800 per parcel.
Moved by Reiser, seconded by Heideman to adopt Resolution 85-59, accepting the Feasibility
Report to improve streets in Medina Manor and to hold a Public Hearing on August 6, 1985
at 8:00 P.M.
Motion declared carried
282 9. SEWER AND WATER RATES
Council discussed new rates that should be charged to sewer and water customers.
Moved by Heideman, seconded by Mitchell to charge $1.95 per 1000 gallons of water.
Motion declared carried
Moved by Heideman, seconded by Mitchell to charge $3.35 per 1000 gallons of sewer.
Motion carried Voting No -Anderson
10. RECREATION AGREEMENTS
Moved by Reiser, seconded by Scherer to enter into agreement with Hamel Athletic Club for
recreation services for 1985 for $3500.
Motion declared carried
Moved by Reiser, seconded by Mitchell to enter into agreement with suburban Community
Services to provide aid to the Hamel Senior Citizens Club for 1985 at a cost of $539.
Motion declared carried
Moved by Heideman, seconded by Scherer to enter into agreement with Orono Community Services
to provide summer recreation programs for Medina residents at a cost to be determined at the
completion of the program.
Motion declared carried
Moved by Scherer, seconded by Reiser to enter into agreement with the City of Loretto for
$500 to be used for Capital Expenditures in that cities park development.
Motion declared carried
11. INSURANCE
Donna Roehl updated Council on cities insurance program stating that three agents can not
find Umbrella Liability Insurance coverage for the city.
Robert Mitchell asked the Clerk to find out whether .he General Liability limits could be
increased from the present $600,000 and what amount of coverage the city has for Public
Officials Insurance.
12. LAURA SKARDA
Council reviewed Clerk's memo regarding the payment of overtime pay to Laura Skarda for
attendance at Planning Commission meetings according to the ruling on the Fair Labor Stand-
ards Act.
Moved by Heideman, seconded by Mitchell to pay Laura Skarda time and a half pay for attend-
ance at Planning Commission meetings in lieu of the present $30.00 per meeting fee.
Motion declared carried
13. SIGNS
Emil Jubert reported that he had measured the Medina Ballroom and Medina Motel properties
and their signs and believed that the sign for the Lions Club Flea Market could be placed
on the motel property if Council gave a special permit for off -premises signs.
Moved by Mitchell, seconded by Reiser to amend the Hamel Lions Club Conditional Use Permit
to allow a 4' by 8' sign to be placed on the Medina Motel property. Reason for the amend-
ment is because the organization is a non-profit organization.
Motion declared carried
14. BILLS
Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3921-3988 in
the amount of $300,266.38 and Payroll Checks # 8367-8394 in the amount of $14,715.70.
Motion declared carried
Moved by Mitchell, seconded by Reiser to adjourn.
Motion declared carried
Meeting adjourned at 11:45 P.M.
047472.-n-
Clerk-Treasurer
Mayor
July 2, 1985