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HomeMy Public PortalAbout07/02/85 CCM274 ORDER CHECKS - JULY 2, 1985 3921 Tom Anderson 23.50 3922 Anne Heideman 5.50 3923 Northwest Hennepin League of Municipalities 43.55 3924 Delta Dental Plan of Minnesota 341.05 3925 Physicians Health Plan of Minnesota 1,637.60 3926 Registrar, Dept. of Profess. Develop. 185.00 3927 Fortin Hardware Co. 269.39 3928 Hennepin Co. Treasurer 28.00 3929 Donna Roehl 16.76 3930 Acme Typewriter, Inc. 119.25 3931 R & D Copier Supply Co. 300.00 3932 JoEllen Hurr 32.24 3933 U.S. Post Office 200.00 3934 League of Minnesota Cities 40.00 3935 Royal Business Machines 63.83 3936 Greater N.W. Office of Real Estate Assessors 1,158.33 3937 Crow River News 95.20 3938 LeFevere, Lefler, Kennedy, O'Brien & Drawz 16,565.67 3939 Elm Creek Conserv. Comm. 1,279.00 3940 Pioneer Creek Conserv. Comm. 463.00 3941 Bruce Liesch Assoc. Inc. 4,906.75 3942 Northwestern Bell 307.58 3943 A T & T Information Systems 83.56 3944 Wright -Hennepin Coop. Electric Assn. 646.36 3945 Bonestroo & Associates 23,388.96 3946 Rolling Green Country Club 37.10 3947 Medcenters Health Plan 247.30 3948 Saint Publications 40.00 3949 Hamel Building Center 7.36 3950 Loretto Towing & Repair 4.48 3951 Photo Factory I 14.20 3952 Minneapolis Star & Tribune 192.24 3953 Uniforms Unlimited 225.00 3954 Henn. Co. Treasurer 1,625.00 3955 Sheriff's Dept. Co. of Hennepin 1 193.46 3956 Metro West Inspection Services 3,382.35 3957 TJB Co. Inc. I 912.50 3958 Don E. Mayer, Inc. 189.20 3959 Long Lake Ford Tractor I 87.53 3960 Warning Lites of Minn. Inc. 156.00 3961 Minn Comm 25.75 3962 Reynolds Welding Supply Co. 12.00 3963 Highway 55 Rental 45.60 3964 Jim Dillman 60.00 3965 Robert Dressel 60.00 3966 Francis Pumarlo 60.00 3967 Geotextiles Systems, Inc. 27,160.00 3968 Bryan Rock Products 11,261.47 3969 Bury & Carlson, Inc. 7,743.96 3970 Chippewa Top Soil 18.00 3971 N.S.P. 1,027.59 3972 Texgas Corp. 37.50 3973 Randy's Sanitation 90.00 3974 Safety-Kleen Corp. 37.00 3975 Genuine Parts 17.74 3976 Satellite Ind. Inc. 150.00 3977 Suburban Tire & Svc. Inc. 91.38 ORDER CHECKS - JULY 2, 1985 (CONT'D) 275 3978 Feed Rite Controls 725.68 3979 Metropolitan Waste Control Comm. 5,906.22 3980 E. G. Rud & Sons, Inc. 934.00 3981 Midwest Asphalt 28,020.08 3982 S. J. Louis Const. Inc. 50,129.79 3983 L. & G. Rehbein, Inc. 76,341.42 3984 Demars-Gabriel Land Surveyors 1,100.00 3985 Gary Boster 247.50 3986 Norwest Banks 27,927.50 3987 P.E.R.A. 1,052.64 3988 Social Security Retirement Division 469.86 $300,266.38 PAYROLL CHECKS - JULY 2, 1985 8367 Thomas Anderson 8368 Anne Heideman 8369 Robert Mitchell 8370 William Reiser 8371 Wilfred Scherer 8372 Robert Anderson 8373 Jill Hodapp 8374 Mark Moran 8375 Michael Rouillard 8375 Michael Sankey 8377 James Dillman 8378 Robert Dressel 8379 Francis Pumarlo 8380 David Schmit 8381 Troy.Starczinski 8382 Karen Dahlberg _ 83&3 JoEllen Hurr 8384 Donna RoehLT 8385 Laura Skarda 8386 Sandra Larson 8387 Janice Petersen 8388 David Schmit 8389 Law Enforcement Labor Services 8390 Western Life Ins. Co. 8391 Farmers State Bank of Hamel 8392 Commissioner of Taxation 8393 P.E.R.A. 8394 Social Security Retirement Division $ 150.00 100.00 100.00 100.00 100.00 885.68 707.63 819.60 976.12 1,169.18 893.37 714.08 537.13 400.00 352.00 453.06 833.87 775.89 434.70 150.75 48.88 120.00 68.00 93.38 1,558.00 925.00 779.52 469.86 $14,715.70 The Council of the City of Medina met in regular session on Tuesday, July 2, 1985 at 977 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Robert Mitchell, Wilfred Scherer, William Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Admin- istrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Director, Jim Dillman; Attorney, Ronald Batty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Purchase of water truck Medina Manor street improvements Rodeo Street Dance Motion declared carried 2. MINUTES OF JUNE 18, 1985 Anne Heideman asked that the following corrections be made: Page 272, Item 19, third line, word should be lift station. page 273, Item 23, word should be outdated. JoE11en Hurr asked that the Reed Bales item, Page 269, should be corrected as follows: "An opaque fence six feet in height shall be constructed from the driveway north approximately 100 ft. to the railroad tracks and from the driveway south approximately 225 ft. on or before the 1st day of August, 1985. In addition, a berm and opaque fence six feet in height shall be constructed approximately 400 ft. east along the northerly property line or or before the 1st day of July, 1986. Moved by Heideman, seconded by Scherer to accept minutes of June 18, 1985, as corrected. Motion declared carried 3. POLICE DEPARTMENT Police Pistol Range Michael Sankey stated that the letter recwived from the Insurance Company informed the city that they would not be covered by insurance should an accident happen to anyone, other than a police officer, who might be hurt on the pistol range at times when an officer was not present. He explained that police officers would be covered under the Police Professional Liability Insurance. Police Chief Job Description Michael Sankey explained that the job description for his posistion had been modified to coincide with the Fair Labor Standards Act. 4. PUBLIC WORKS DEPARTMENT Sump Pump Ordinance Ron BAtty presented ordinance regarding the cities ability to assess charges against properties for discharge of water from a sump pump into the cities sewer system. Moved by Mitchell, seconded by Heideman to adopt Ordinance # 220, amending Section 701.33 of the Medina City Code to provide for an extraordinary charge for sump pumps that pump water into the city sewer system. Motion declared carried Moved by Mitchell, seconded by Heideman, to adopt Resolution 85-57, establishing a rate of $25.00 per quarter, per sump pump. Motion declared carried Water Truck Jim Dillman explained that the Public Works Department would like to purchase a used tanker truck from the Loretto Fire Department for use on the roads and parks, at a cost of $800. Moved by Scherer, seconded by Heideman to authorize the purchase of a used water tanker truck form the Loretto Fire Department, at a cost of $800, one half the cost to be paid from the. Park Fund and one half paid from the road budget. Motion declared carried 2 . PLANNING AND ZONING DEPARTMENT Vocational Technical School Ron Carter, Superintendent of the Vocational Technical School, introduced the following Board Members and staff; Dan Palmer, Marge Gasch, DAve Smith, Marvin Johnson, Mr. Jereske. He then gave a brief site review and Dave smith presented information regarding the training program. He stated that from 175-275 students utility the facility each week during five different classes during the day and evening; that there are 40-50 school owned horses on the property, with 19 of them belonging to the Park Reserve District; that for mares are bred each year; shavings is used for bedding, disposed of in ocvered containers which are picked up by the Dickey Co. He explained that during the spring and fall outside light- ing is needed. Thomas Anderson asked when the Public Address system was used. Mr. Smith stated that it is used for special events which occur about four times each year for various clubs that use the facility. Anne Heideman asked what the hours would be for special events. Mr. Smith stated hours are 7:00 A.M. to 9:00 P.M. Mr. Anderson asked if the park trails would be used for training. Mr. Smith stated that trails would be used on special occasions and riders would be under direction of instructors. Mayor Anderson asked if funding had been approved. Mr. Carter stated that the money is in the Building Fund but that they did not ask the 1985 legislature for bonding. Wilfred Scherer asked what type of training is taught, Mr. Smith stated that horse handling, diseases, harnessing, breeding and grooms are trained for care of thoroughbreds. Robert Mitchell asked for comments regarding the request that the entrance to the facility be from Co. Rd. 6. Mr. Carter stated that the report as to the cost was included with Council material and that it was much more to enter from Co. Rd. 6. Robert Mitchel listed a number of items and asked for response: Overnight Parking - he asked that a limit be put on the number of people staying overnight Police Protection Contract - JoEllen Hurr suggested an evaluation after one year and if calls are not excessive district should not be charged additional fees. Number of Animals - a maximum number should be stated Mr. Smith agreed that they may want to have 80 horses. Manure Handling - should be kept under control by removal at specified times. Lighting - specify which facility is to have lights a.nd when they will be lit. Public Address System - allow for Special Events for school and clubs and limit hours when it could be used. Mr. CArter suggested limiting decides, not time when used. Anne Heideman asked if letter from Park Reserve District regarding water run-off, had been answered. JoEllen Hurr stated that there would be aretention pond and run-off into the existing marsh. Thomas Anderson stated that a number of people had asked to speak regarding the matter and that he would ask that they limit their comments to compliance with ordinances and the Comp- rehensive Plan and make suggestions for a better facility, it it were to be built. » lU' GA0����� Marge Buschbom, 1150 Homestead Tr. ,stated that she believed that there was a better locat- ion than this site for the facility; she stated that ,the ingress and egress question had not been answered; traffic will be excessive at Special Events; there will be trucks and and horse trailers congesting the roads. She asked if the district would be able to afford maintenance of the facility after it is built and if not the taxpayers would need to pay for costs over student fees. She stated that if Fire and Police protection is to be billed, those costs would be passed ont to the taxpayers. She believed that there would be a health hazard caused by manure, flies and mosquitoes. She also stated that the City Coun- cil had a moral obligation to the citizens and because the past Legislature did not approv funding she asked that the Council table the issue rather than vote an approval. Al Gongaware, 2705 Bobolink Rd., stated that he did not want the Council to approve a 970 Conditional Use Permit, even with restrictions as the 21/2 million dollar expenditure had eel not been adequately studied. he asked if the benefits would exceed the impact created on the community and would the impact be negative or positive. He stated that there would be social, economic, environmental and psychological impacts. Regarding taxes and liability insurance he stated that everyone would pay; that there would be a need for additional police protection and an impact on the fire department. He stated that there would be pollution from horses and pollution could get into the community water supply. He stated that the benefit of the school would be for a select group in our society. He stated that traffic problems may develop on Co. Rd. 6 and they would then want to enter from Medina Morningside. He believed that more time and information was needed. Thomas Anderson asked what kind of information he would like to receive. Mr. Gongaware stated that the future plans, how clean-up is handled, psychological stress of noise and lights and why they want to move to Medina. Wayne Neddermeyer, 1272 Homestead Tr., explained that eight years ago the Vo Tech Schools asked for a school, the Planning Commission approved and the City Council denied; the school never reapplied so apparently they did not need the facility. He asked if the taxpayers can afford the expenditure of 2.6 million dollars just because they have the money in the bank. He stated that the Co. Rd. 6 entrance question must be answered and he suggested that the Council deny the request. Wilfred Schererasked that a traffic count be gotten for Co. Rd. 6. William Reiser asked the the question regarding the entrance from Co. Rd. 6 be answered. Mr. Carter stated that the Council had a copy of a letter from their engineer regarding a cost of $132,000 more for one entrance from Co. Rd. 6, than another, that they prefer. Thomas Anderson asked that they answer the dust control question. Anne Heideman stated that if there is dust there will be sick horses, but that by rotating pastures dust will be minimized. Mr. Anderson asked how flies could be kept to a minimum. Mrs. Heideman stated that manure could be kept in closed containers and that there are fly sprays available that do an adequate job. She explained that if there is an increase in flies then the program is not being run properly. Robert Mitchell asked about the deer Hill easement. Mr. Carter stated that their Abstract stated that the easement is there but that they had been told it no longer exists. JoEllen Hurr stated that nothing could be found in old minutes regarding the easement. Robert Mitchell stated that if training were done for horse racing the starting gate should not have bells. Thomas Anderson asked if Council should act on the Comprehensive Plan and city ordinances or on public fund expenditure. Attorney, Ron Batty, stated that evaluation should be done according to the Comprehensive Plan and ordinances and that finance and funding is not in the realm of Council control. Jack Vigoren, Attorney, stated that the issue is a Conditional Use matter and that the cities ordinances do not address this type of operation. JoEllen Hurr stated that two sections of the ordinance address stables. William Reiser asked what the cost to keep up the facility would be. Mr. Carter stated that the program is a continually funded post secondary program costing $37,000 annually and should not cost any more in Medina than at the present location. Robert Mitchell stated that he would like to research the cities ordinances, study the plan and if approved, write a very strict Conditional Use Permit. He also stated that he might want an expert to look at the permit to deteLmine if anything had been overlooked. He asked what time limit for starting the project should be used and that he believed that three years was to long a time. Mrs. Buschbom asked if the district board had given approval. Mr. Carter stated that the Board had approved the architect for the project and that they were now asking the city for conceptual approval. ed ()Robert Mitcehll asked if the matter could be tabled for two meetings so that ordinances could be researched. Mr. Carter agreed that the first meeting in August would be agreeable to them. Moved by Mitchell, seconded by Heideman to table the Vocational Technical School matter until August 6, 1985, with the understanding that Ron Carter, representing the school is in agreement as to the date. Motion declared carried Ross Gronfield, Variance JoEllen Hurr reviewed memo and Planning Commission action regarding the request of Ross Gronfield to construct a porch and addition to their home at 3200 Carriage Dr. She stated that a 5 ' 4" front yard variance was being requested for the home addition and a 3' var- iance was being requested for the proch. She explained that the Planning Commission had no problem with the variance but were concerned that a small building hd been built on the prop- erty which had a lean-to attached and a horse on the premises, with the lean-to not meeting the 150' setback requirement for barns. Anne Heideman stated that the city needed to reach a conclusion on all of the horse struct- ures that have been built illegally since the 150' setback rule had been established. Robert Mitchell stated that he did not want to consider the variance for the home until the illegal structure had been removed. Thomas Anderson stated that he beleived the Council could act on the variance and then address the question of the horse shelter. Mr. Gronfield stated that the lean-to provided shelter from the wind and rain, had several posts in the ground and a roof. JoEllen Hurr asked if different areas of the city could have different standards for build- ings, she explained that DEnnis Vee had made an application some time ago for the Hunter farms area to have setbacks for animal structures less than other areas of the city. Ron Batty stated that a different zone could be desigiated for Hunter FArms but the city would need to deal with the question of spot zoning. Anne Heideman stated that controls could be required for such things as manure and flies. Robert Mitchell asked if the number of horses should be limited. Thomas Anderson asked what the hardhsip was for the variance request for the house. Mr. Gronfield stated that when the house was constructed it was located 15 feet closer to the right-of-way than planned; that fact plus the cu vature of the road makes it impossible to meet the setback requirements. He explained that he addition to the house and the porch would not interfere with any neighbors line of site a d that none of his neighbors had com- plained. Thomas Anderson asked if such hardships would then apply to most requests. Ron Batty stated that Council should look to issues which relate to property and not try to find creative items. Moved by Heideman, seconded by Reiser to grant Ross Gronfield a 5'4" front yard setback variance to allow an addition to be placed on his house at 3200 CArriage Dr., plus a 3' front yard setback variance to allow construction of a porch onto the house, with the hard- ship being lot configuration, original placement of the house and the curvature of Carriage Dr., at that location. Motion declared carried Moved by Heideman, seconded by Mitchell to direct the Attorney and staff to prepare what is needed to create a new zone for the Hunter Farms Subdivision, which will accomodate animal structure with iminimal impact on the city. Motion declared carried JoEllen Hurr asked if Council wished to consider a 75' setback requirement as she needed direction from Council. Anne Heideman asked the Zoning Administrator to research similar barn situations that have developed since the present ordinance was adopted. Reed Bales ) 81 JoEllen Hurr reviewed Conditional Use Permit resolution listing 14 conditions that must be met by Reed Bales to operate a sawmill at 4300 Willow Dr. Dave Piper stated that some of the berms are in place and that he would like further dir- ection regarding their completion. He presented a brochure indicating the type of fenc that they would like to construct. Council discussed the 14 conditions and whether or not equipment should be enclosed. Members agreed to visit the site prior to the next Council meeting to view the berm and markers for fence placement. Woodlake Landfill JoEllen Hurr explained that she had spoken with Dick Nowlin, Attorney for Woodlake regarding the charge of 15 cents per gate yard of refuse and told him that the fee should be paid and if at a later date a determination was made to the contrary the city culd refund the fees they had paid. She stated that he would be contacting the Mayor to discuss the matter with him. Thomas Anderson asked that Rollin Smith relate to Mr. Nowlin that he agrees with the advice given by JoEllen Hurr. Rollin Smith explained the concept for construction of the Leachate collection system. He also explained that there are areas in the completion section of the landfill that require fill and that they would prefer to fill with refuse and then cover with dirt. He also stated that they would not meet the August 1st deadline, set by Council, for completion of the plan. Bruce Liesch stated that something should be done about the low areas in the existing fill area and that he had some questions about the leachate collection plan but that basically it seemed satisfactory. Moved by Heideman, seconded by Scherer to give conceptual approval to the plans submitted by Browning Ferris Industries for the Leachate Collection system for Woodlake Landfill and to authorize staff to work with them to complete the plans. Motion declared carried 6. RODEO DANCE Mike Larson and Roger Lingen appeared to discuss plans to hold a Rodeo Dance in the parking lot of Inn Kahoots, 45 Hamel Rd. on Saturday night, July 6th. They explained that they would have a fenced -in area behind their building and would check Indentification before allowing anyone to enter the area, and that the band would play until 12:30 A.M. Anne Heideman asked that the owners inform the residents in the area and along Brockton Lane of their plans. Mike Sankey stated that there should be one exit with an attendant on duty at all times and that anyone outside of the fenced area with a plastic up would be eligible for arrest, as would be the bar owners. Moved by Heideman, seconded by scherer to authorize extension of the licenses premises of Inn Kahoots, 45 Hamel Rd., to include a fenced area immediately behind an existing garage, for the purpose of holding a Rodeo Dance on July 6, 1985, until 12:30 A.M. Motion declared carried 7. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Donna Roehl stated that a resolution needed to be adopted authorizing a Public Hearing on August 6, 1985 to consider reprogramming Year X Community Development Block Grant Funds for the purpose of reconstructing a sewer main on Lakeshore Ave., Independence Beach. Moved by Heideman, seconded by Scherer to adopt Resolution 85-58, holding a Public Hearing on August 6, 1985 at 8:30 P.M. to consider reallocation of Year X, CDBG funds to the Ind- ependence BEach sewer reconstruction project. Motion declared carried 8. MEDINA MANOR STREET IMPROVEMENT Glenn Cook presented a Feasbility Report for the repair and reconstruction of Highcrest Dr. and Oak Circle in Medina Manor. He stated that it would cost $30,650 to overlay the streets and $44,650 to completely reconstruct and overlay them. He recommended complete reconstruct- ion which would cost approximately $3800 per parcel. Moved by Reiser, seconded by Heideman to adopt Resolution 85-59, accepting the Feasibility Report to improve streets in Medina Manor and to hold a Public Hearing on August 6, 1985 at 8:00 P.M. Motion declared carried 282 9. SEWER AND WATER RATES Council discussed new rates that should be charged to sewer and water customers. Moved by Heideman, seconded by Mitchell to charge $1.95 per 1000 gallons of water. Motion declared carried Moved by Heideman, seconded by Mitchell to charge $3.35 per 1000 gallons of sewer. Motion carried Voting No -Anderson 10. RECREATION AGREEMENTS Moved by Reiser, seconded by Scherer to enter into agreement with Hamel Athletic Club for recreation services for 1985 for $3500. Motion declared carried Moved by Reiser, seconded by Mitchell to enter into agreement with suburban Community Services to provide aid to the Hamel Senior Citizens Club for 1985 at a cost of $539. Motion declared carried Moved by Heideman, seconded by Scherer to enter into agreement with Orono Community Services to provide summer recreation programs for Medina residents at a cost to be determined at the completion of the program. Motion declared carried Moved by Scherer, seconded by Reiser to enter into agreement with the City of Loretto for $500 to be used for Capital Expenditures in that cities park development. Motion declared carried 11. INSURANCE Donna Roehl updated Council on cities insurance program stating that three agents can not find Umbrella Liability Insurance coverage for the city. Robert Mitchell asked the Clerk to find out whether .he General Liability limits could be increased from the present $600,000 and what amount of coverage the city has for Public Officials Insurance. 12. LAURA SKARDA Council reviewed Clerk's memo regarding the payment of overtime pay to Laura Skarda for attendance at Planning Commission meetings according to the ruling on the Fair Labor Stand- ards Act. Moved by Heideman, seconded by Mitchell to pay Laura Skarda time and a half pay for attend- ance at Planning Commission meetings in lieu of the present $30.00 per meeting fee. Motion declared carried 13. SIGNS Emil Jubert reported that he had measured the Medina Ballroom and Medina Motel properties and their signs and believed that the sign for the Lions Club Flea Market could be placed on the motel property if Council gave a special permit for off -premises signs. Moved by Mitchell, seconded by Reiser to amend the Hamel Lions Club Conditional Use Permit to allow a 4' by 8' sign to be placed on the Medina Motel property. Reason for the amend- ment is because the organization is a non-profit organization. Motion declared carried 14. BILLS Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3921-3988 in the amount of $300,266.38 and Payroll Checks # 8367-8394 in the amount of $14,715.70. Motion declared carried Moved by Mitchell, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 11:45 P.M. 047472.-n- Clerk-Treasurer Mayor July 2, 1985