HomeMy Public PortalAbout2015_10_13_R117 MOA with Exeter HOA for Sinkhole repair The Town of
Leesburg,
Virginia PRESENTED October 13,2015
RESOLUTION NO. 2015-117 ADOPTED October 13,2015
A RESOLUTION: APPROVAL OF A MEMORANDUM OF AGREEMENT WITH THE
EXETER HOMEOWNERS ASSOCIATION AND AWARD OF A
CONSTRUCTION CONTRACT FOR THE PERMANENT REPAIR OF
THE EXETER SINK HOLE.
WHEREAS,the Exeter sink hole was an emergency repair that occurred on August 16,
2015; and
WHEREAS,the sink hole occurred on private property within the Exeter Homeowners
Association; and
WHEREAS,the Town responded to the emergency situation on the same day, and was
able to coordinate with Madigan Construction to arrive on site within 24 hours to begin
excavating the site in order for the Town to complete temporary repairs to the water and sewer
service lines; and
WHEREAS, GeoConcepts was hired to provide a geotechnical investigation that included
both non-invasive and invasive drilling; and
WHEREAS,based on the geotechnical investigation,a repair solution was designed that
was acceptable to both the Exeter Homeowner's Association and the Town of Leesburg; and
WHERAS,the Exeter Homeowners Association President agreed to reimburse the Town of
Leesburg for the costs associated with the temporary and permanent repairs; and
WHEREAS,the Exeter Homeowners Association held a board meeting on August 27,
2015 and formally endorsed the emergency action that the Town and the HOA President had taken
and agreed by that endorsement to cover the costs associated with the temporary repairs; and
WHEREAS,the Exeter HOA held a board meeting on September 24, 2015 and voted to
approve funding in an amount not to exceed$125,000 for the permanent repairs; and
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A RESOLUTION: APPROVAL OF A MEMORANDUM OF AGREEMENT WITH THE
EXETER HOMEOWNERS ASSOCIATION AND AWARD OF A
CONSTRUCTION CONTRACT FOR THE PERMANENT REPAIR OF
THE EXETER SINK HOLE.
WHEREAS,the Town Attorney will prepare a Memorandum of Agreement for
consideration by the Exeter Homeowner's Association Attorney prior to formal signature by the
Town of Leesburg and the Exeter Homeowner's Association; and
WHEREAS,Madigan Construction has a contract with Loudoun County as a Job Order
Contract that is rideable by local jurisdictions; and
WHEREAS,Madigan has provided a cost of$106,922.29 to repair the sink hole and to
fully restore the water and sanitary sewer connections; and
WHEREAS, GeoConcepts Engineering is a sub-contractor to civil engineering firms that
are under our current continuing services contract; and
WHEREAS,procurement requirements are met by the Job Order Contract through
Loudoun County and the Continuing Services Civil Engineering Contract; and
WHEREAS,the cost for the temporary repair is$40,766.46; and
WHEREAS,the estimated cost for the final repair is$109,422.29 for Madigan
Construction and the geotechnical engineer time for monitoring the site during excavation and
backfill.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that:
I. The Town Manager is authorized to execute a Memorandum of Agreement with the
Exeter Homeowners Association stating the terms of reimbursement for the
temporary and permanent repairs in an amount not to exceed$165,766.46(not to
exceed amount of$125,000 for final repairs plus costs to date of$40,766.46), in a
form approved by the Town Attorney.
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A RESOLUTION: APPROVAL OF A MEMORANDUM OF AGREEMENT WITH THE
EXETER HOMEOWNERS ASSOCIATION AND AWARD OF A
CONSTRUCTION CONTRACT FOR THE PERMANENT REPAIR OF
THE EXETER SINK HOLE.
II. The Town Manager is authorized to execute a contract in a form approved by the
Town Attorney with Madigan Construction in the amount of$106,922.29 for the
repair of the Exeter sink hole.
PASSED this 13th day of October, 2015.
Kn7 C. U stattd,Mayor
Town of Leesburg
ATS
1
Clerk of Co
P:\Resolutions\2015\1013 Approval of MOU and Constuction Contract for Exeter Sink Hole Repair.doc