The URL can be used to link to this page

Home My Public Portal About2002-11-19CC~..rr.. s~~ I c>tt~~ o~ ~YN~OOD ~'~' >IE :.~ City ,Meeting CGaQQenges Z Ill-IMERIG• CIEr I I I ~ I This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on trle in the Office of the City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. AGENDA ;,;,~ ITEMS ON FILE FOR CONSIDERATION'; AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON NOVEMBER 19, 2002 _~- - - 61~Y pF ~YNWAf~© G'IiV ~Lfrr9k~ QBFIQrJ _ COUNCIL CHAMBERS /~ ~~~ , '~ ?~dZ 11330 BULLIS ROAD, LYNWOOD, CA 90262 ~~a~"''"'''"`/1~%Lt~~4~5 6 6:00 P.M. O~ ~ ARTURO REYES MAYOR _. F~ FERNANDO PEDROZA ~ LOUIS BYRD r a' MAYOR PRO-TEM COUNCILMEMBER RAMON RODRIGUEZ PAUL H. RICHARDS, II COUNCILMEMBER COUNCILMEMBER CITY MANAGER CITY ATTORNEY FAUSTIN GONZALES MICHAEL B. MONTGOMERY CITY CLERK CITY TREASURER ANDREA L. HOOPER IRIS PYGATT OPENING CEREMONIES CALL TO ORDER 2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK 3. ROLL CALL OF COUNCIL MEMBERS Fernando Pedroza Louis Byrd Paul H. Richards, II Ramon Rodriguez Arturo Reyes 4. PLEDGE OF ALLEGIANCE 5. INVOCATION 6. PRESENTATIONS/PROCLAMATION 7. COUNCIL RECESS TO: n^ xare~„ LYNWOOD REDEVELOPMENT AGENCY LYNWOOD INFORMATION INC. LYNWOOD PUBLIC FINANCE AUTHORITY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUMCATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54950-54962, Part III, Paragraph 5.) 8. MINUTES OF PREVIOUS MEETING: Special Meeting, October 1, 2002 Regular Meeting, October 1, 2002 Special Meeting, October 7, 2002 Special Meeting, October 9, 2002 Special Meeting, October 10, 2002 Special Meeting, October 14, 2002 Regular Meeting, October 15, 2002 Special Meeting, October 23, 2002 PUBLIC HEARINGS VACATION OF A PORTION OF ALMA AVENUE Comments: Staff has received a petition from affected residents to vacate Alma Avenue from San Luis Avenue to San Miguel Avenue. Staff has determined that this portion of Alma Avenue is not needed for public access or circulation purposes and that utilities easements will be maintained for all necessary utilities on this street. On October 15, 2002, City Council adopted Resolution 2002-146 setting the public hearing for the proposed street vacation. Recommendations: To recommend that the City Council hold the public hearing and adopt the attached resolution entitled: " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ORDERING THE VACATION AND ABANDONMENT OF THAT PORTION OF ALMA AVENUE BETWEEN SAN LUIS AVENUE AND SAN MIGUEL AVENUE, IN THE CITY OF LYNWOOD " 10. RESOLUTIONS SETTING CERTAIN PAYMENT, PERMIT TAX AND TOWING FEE RATES RELATIVE TO SECTIONS 7-22.14, 7-23.5 AND 7-23.7 OF THE LYNWOOD MUNICIPAL CODE Comments: In a special meeting held on October 23, 2002, the Lynwood City Council introduced Ordinance No. 1527 amending Chapter 7 of the Lynwood Municipal Code relating to abandoned vehicles and towing services. The City Council also adopted Resolution No. 2002.155 designating the authorized exclusive tow service provider. The Ordinance provides City Council the authority to set by resolutions the Payment to and the Permit Tax and Penalties required of the City Authorized Exclusive Tow Service Provider, and the Towing Fee Rates (Sections 7-22.14, 7-23.5 and 7-23.7, respectively). On November 5, 2002, City Council approved the Second Reading of Ordinance No. 1527. Recommendation: To recommend that the City Council adopt the following resolutions entitled: " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING PAYMENT TO THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-22.14 OF THE LYNWOOD MUNICIPAL CODE ", " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING PERMIT TAX AND PENALTIES REQUIRED OF THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-23.5 OF THE LYNWOOD MUNICIPAL CODE " ,and 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING TOWING FEE RATES AS IT RELATES TO SECTION 7-23.7 OF THE LYNWOOD MUNICIPAL CODE". 11. APPEAL N0.2002-04 MOD-CONDITIONAL USE PERMIT 32 & VARIANCE 2002-10 3680 IMPERIAL HIGHWAY - ST. FRANCIS CAREER COLLEGE Comments: To have the City Council conduct a public hearing to consider Appeal No. 2002-04, a request to overturn the decision of the Planning Commission to approve Modification of Conditional Use Permit 32 and Variance No. 2002-10. To permit St. Francis Career College to operate a trade school on the entire 5th floor and part of the 4th floor and to reduce the number of parking stalls required for a trade school. In addition, staff has performed an initial studylnegative declaration for the project even though the project is categorically exempt from the California Environmental Quality Act (CEQA). Recommendation: Staff respectfully recommends that the City Council open the public hearing, accept public oral and written comments, close the public hearing, and deny Appeal No. 2002-04, thereby upholding the decision of the Planning Commission to approve Modification of Conditional Use Permit 32 and Variance 2002-10. CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. 12. ACCEPTANCE OF AN IRREVOCABLE EASEMENT OFFER OF DEDICATION FOR STREET PURPOSES AT 3162 REDWOOD AVENUE Comments: The conditions of approval for the development of a one-story, single family dwelling at 3162 Redwood Avenue (SPR Case 2002-02) include an irrevocable dedication for five (5) feet wide strip of property along Redwood Avenue. Recommendation: To recommend that the City Council adopt the attached resolution entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING AN IRREVOCABLE EASEMENT OFFER OF DEDICATION FOR STREET PURPOSES AT 3162 REDWOOD AVENUE" 13. AWARD OF CONTRACT STREET IMPROVEMENT PROJECT, PROJECT NO. 05-5253 AND 05-5261 MURIEL DR., OLANDA AVE., AND LAVINIA AVE. Comments: The bid opening for the Muriel Dr., Olanda Ave., and Lavinia Ave Improvement Project was held in the office of the City Clerk on Wednesday November 6, 2002. All American Asphalt was the apparent lowest bidder. Recommendations: It is recommended that the City Council adopt the attached resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO ALL AMERICAN ASPHALT, IN THE AMOUNT OF $373,373.00 FOR THE MURIEL DR., OLANDA AVE., AND LAVINIA AVE. IMPROVEMENT PROJECT, PROJECT NUMBER 05-5253 AND 05- 5261,AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT". 14. TO HAVE THE CITY COUNCIL AMEND THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL EMPLOYEES' SALARY SCHEDULES AND AUTHORIZE THE RECLASSIFICATION AND Y-RATE OF IDENTIFIED INCUMBENTS. Comments: The FY 02-03 budget was approved at the November 5, 2002 Council meeting. As part of the budget, several new positions were identified which are in line at this time for approval. Recommendation: That the City Council adopt the resolution entitled, "A Resolution of the City Council of the City of Lynwood Amending the Classification Plan, Management and General Employees' Salary Schedules and Authorizing the Reclassification and Y-rate of Identified Incumbents." 15. DIGITAL MAP PRODUCTS CONTRACT TERMINATION Comments: On December 3, 2001, the City Council approved Resolution #2001.152 authorizing the City Manager to execute an agreement with Digital Map Products for a GIS System and other related software. Since the original training and set up of the system that was provided to city staff by DMP in late January, staff has come across a series of challenges that have hindered staff's ability to make the uses of the system that were intended when the agreement was executed. Several of these challenges, were left unresolved by DMP until mid September, when the City Manager issued a letter to the company intending to recommend termination to the City Council for non-performance and dissatisfaction. After this letter was sent, there was a meeting with staff and DMP for a more thorough discussion of staff's issues. As a result of this meeting, DMP has attempted to remedy some issues, however many are still outstanding and staff currently feels that it is in the best interest of the City of Lynwood to proceed with contract termination. Recommendation: Staff respectfully requests that the Mayor and Members of the Lynwood City Council authorize the City Manager to terminate the attached agreements for a Geographic Information System and related software products with Digital Map Products. 16. APPROVAL OF THE WARRANT REGISTER Comments: City of Lynwood warrant register dated November 5, 2002 for FY 2002-2003. Recommendation: Staff recommends that City Council approve the warrant register. 17. SECOND READING - AN ORDINANCE OF THE CITY OF LYNWOOD AMENDING SECTION 18-15.1 OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABOLITION OF POSITION OR EMPLOYMENT BY COUNCIL AND AMENDING SECTION 2-2.6(c) RELATING TO THE CITY MANAGER'S ABILITY TO TRANSFER EMPLOYEES Comments: This action would add Section 18-15.1A to the Lynwood Municipal Code relating to abolition of position or employment by Council and amend Section 2-2.6(c) of the Lynwood Municipal Code relating to the Ci~y Manager's powers and duties to transfer employees. The proposed addition of Section 18-15.1A would enable the Council, in the interest of economy or because the necessity for the position or employment involved no longer exists, to abolish certain position or employment and lay-off, demote or transfer the employee by filing a statement of reasons and giving affected employees the right to appeal. The amendment of Section 2-2.6(c) would provide the City Manager with the ability to transfer employees. Recommendation: Staff recommends for the City Council to conduct a second reading of the "ORDINANCE OF THE CITY OF LYNWOOD ADDING SECTION 18-15.1A OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABOLITION OF POSITION OR EMPLOYMENT BY COUNCIL AND AMENDING SECTION 2-2.6(c) RELATING TO THE CITY MANAGER'S POWERS AND DUTIES TO TRANSFER EMPLOYEES" by title only and that actual reading of the ordinance be waived and that the ordinance be adopted. DISCUSSION ITEMS 18. SPECIAL PERMITS (3) LA RUMBA RESTAURANT 3539 MARTIN LUTHER KING JR. BOULEVARD Comments: To have the City Council consider three (3} requests for special permits by the La Rumba Restaurant to include: 1) Permit Agape Music Center to conduct aone-day annual concert on December 14, 2002; and 2) Permit La Rumba Restaurant to conduct aone-day event celebrating the first anniversary of the business; and 3) Permit La Rumba Restaurant to conduct live entertainment via mariachi, trio players, or musical groups on a regular basis. Recommendation: Staff respectfully recommends that the City Council accept testimony from the applicants and any interested member of the public, approve both one-day events; and direct staff as to the live entertainment request. 19. DESIGNATION OF VOTING AND ALTERNATE VOTING DELEGATES TO THE NATIONAL LEAGUE OF CITIES (NLC) ANNUAL CONGRESS OF CITIES Comments: The City needs to designate a voting delegate and two alternate voting delegates to the NLC Annual Congress of Cities in order to participate in the voting process. Recommendation: It is recommended that the City Council select the voting delegates and two alternate voting delegates for the NLC Annual Congress of Cities. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION ARTURO REYES, MAYOR FERNANDO PEDROZA, MAYOR PRO-TEM LOUIS BYRD, COUNCILMEMBER PAUL H. RICHARDS, II, COUNCILMEMBER RAMON RODRIGUEZ, COUNCILMEMBER CLOSED SESSION 20. CLOSED SESSION ITEMS A. With respect to every item of business to be discussed in closed session pursuant to Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: Gail L. Black Employee Organization: All bargaining units B. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: PUBLIC EMPLOYMENT Title: Director of Neighborhood Preservation C. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATIONS {Subdivision (a) of Section 54956.9) 1. Name of Case: Lee Duncan and California Western Arborists v. City of Lynwood, et al Case No. 02-4119 US District Court D. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: Number of Cases: Two (2) cases ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON DECEMBER 3, 2002 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 1, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 4:05 p.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery and City Clerk Hooper. City Treasurer was absent. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. Mayor Reyes stated he would like to remove Item B and C from the Close Session, and to only discuss Item A. It was second by Councilman Rodriguez. Councilman Richards stated he would like to make a substitute motion, to discuss all Items under the Close Session. It was second by Councilman Byrd. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS NOES: COUNCILMEN RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE CLOSED SESSION Item #5: CLOSED SESSION ITEMS: A. Threat to Public Services or Facilities -Sheriff Lee Baca B. Conference with Legal Counsel -Anticipated Litigation C. Public Employee Discipline/Dismissal/Release It was moved by Councilman Byrd, seconded by Mayor Pro Tem Pedroza to recess to Close Session at 4:20 p.m. Council reconvened at 5:40 p.m. City Attorney Montgomery stated Council met on the aforementioned matters and stated on: t ~,~ 3'l1ri..- 1 ~ A. No reportable action B. No reportable action C. No reportable action ADJOURNMENT By general consent the Special Meeting was adjourn at 5:40 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL REGULAR MEETING OCTOBER 1, 2002 The City Council of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on the above date at 6:15 p.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasurer Pygatt. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. Item #6: PRESENTATIONS/PROCLAMATIONS: • Domestic Violence Awareness Month -Presentation • Presentation by the LA County Fire Department: Thermal Imager Equipment PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Irene Garcia -Item #17-18 -Stated that she is opposed to the Matricula Consular. Would also like to have the Council put more Parking Meters through out the City not just in some street areas. Would also like to have the Council give the opportunity to other towing services here in the City. Sal Alatorre -Item #17 -Spoke against the Matricula Consular would like for the City Council to reconsider not to adopt the Resolution. Bruce Yingling -Item #17-18 -Spoke against the Matricula Consular, believes it would cause a lot of problems for the community. And he would also like to have a specific towing company to provide the City service. Mike Wood -Item # 18 -Explained to the City Council that he has been trying to get his Towing Company an agreement with the City and the Sheriffs Department for the past five years, would like for Council to explained to him the reason he has not been given the opportunity. Sylvia Herron -Item #17-18-20 -Spoke against the Matriclua Consular, believes it would become a problem for the City. Would also like for the Council to give the opportunity for other towing companies to provide service for the City. Also stated that it appears Ms. Helen Anderson was the only one to fill out the application correctly. Matt Delaney -Item #18 -Explained to the City Council that not all of the towing companies here in Lynwood are paying their fair share to the City for their services, but only Win's Towing Company has been in business here in the City since 1977 and has always paid the City's fair share. PUBLIC ORAL COMMUNICATIONS Frank Calderon -Stated that he would like for the City Council to provide more parking spaces for the residents. Maria Santillan -Stated the City has given the Market Place millions of dollars and it still looks like a swap meet and it is embarrassing for the community, would like for Council to consider bringing in new name brand department stores to the City. Also stated that there are to many potholes by the 105 Freeway and would like for Council to take care of issues. Claudia Acuna -Explained to the Council her concerns about the issues relating to her property she stated that she is having a built in fence and an entrance door, but before she had the architecture come in and start building she first came to the City and spoke to Senior Building Inspector Craig Bragg and Deputy Director of Planning Division Grant Taylor to confirm if it was o.k. for her to start building her fence and entrance door they booth said it was o.k. And now she has been receiving citations from Code Enforcement and had to also stop her workers, believes it is unfair to her when she is obeying the City's regulations. Pearlin Calderon -Stated that she does not understand why the City Council complains that the City has no money, when yet they are still having social events and traveling out of town for a couple of days, but yet the City still has no money. Gail Haynes -Explained to the Council that it is not fair that the residents of this community have to pay from their taxes for the legal services of an ex Councilman. Jack Keen -Stated that it was about time that some of the part time employees are giving the opportunity to become full time employees. Gloria Uribe -Stated that she would like for the Council to approve the Matricula Consular. Irene Garcia -Stated that she would appreciate if the Council would get the City's potholes fixed. Lorna Hawkins -Also agrees with Ms. Garcia in regards to the City's potholes. Adolph Lopez -Would like for the Council to direct staff to put up speed limit signs through out the City. And would also like for staff to put up a City population sign at the entrance of the City. Paulette Bradley -Explained to the Council that she would like to see a bookstore here in the City for the community. And would also like for Council to plant more tree's. Knort Renal -Stated that the Council needs to take action, there is to many prostitution and drugs here in the City. Irene Garcia -Thanked the Council for having staff trim the trees, and would also like for the Council to send out staff to clean the bus benches. Pat Carr -Supports the Matricula Consular. Kent Swift -Understands that the law allows elected positions to petition for the City Attorneys to defend them but I will not give my tax money for the legal services of an ex Councilmember. Rod White -Spoke in regards to the trash service it has improved the graffiti department is doing a good job. We also need the Sheriffs car back in the budget for loud parties. Would also like for the Council to look into the street sweeping services it is not improving. Irene Garcia -Stated she would not give her tax money for Mr. Sanchez legal problems. Frank Calderon -Stated he does not understand why the Council states that there is no money in the budget but yet the Council still has money for trips to Talpa Mexico. Maribel Vasquez -Explained to the Council that the parking meters are becoming a problem would like for the City Council to reconsider removing the parking meters. Carmen Conduti -Stated that the City's money and the taxpayers money should not be spent to defend an ex Councilman. Also stated that there are a lot of good things happening here in the City. Item #8: MINUTES OF PREVIOUS MINUTES It was moved by Councilman Rodriguez, seconded by Councilman Byrd and carried to approve the following minutes: • Regular Meeting, September 3, 2002 • Special Meeting, September 4, 2002 • Regular Meeting, September 17, 2002 PUBLIC HEARING Item #9: ZONING ORDINANCE AMENDMENT NO. 2002-02: REGULATING TEMPORARY CANOPY STRUCTURES IN RESIDENTIAL ZONE It was moved by Mayor Pro tem Pedroza, seconded by Councilman Byrd and carried to open Public Hearing. Tom Zap -Stated that the City's alleys are an eye sore for the community. Some of the City's trees need trimming, also spoke in favor of the canopies if they are kept in good condition the residents should be allowed to keep them in their homes. Pat Carr -Spoke against the canopies believes there are tacky for the City and the Community. It was moved by Councilman Rodriguez, seconded by Councilman Byrd and carried to close Public Hearing. It was moved by Mayor pro tem Pedroza, seconded by Mayor Reyes to waive reading and introduce Ordinance first reading: FIRST READING ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CHAPTER 25 OF THE LYNWOOD MUNICIPAL CODE BY REGULATING TEMPORARY CANOPY STRUCTURES IN RESIDENTIAL ZONES. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #10: ZONE CHANGE N0.2002-04 It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to open Public Hearing. Hearing no response. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to close Public Hearing. It was moved by Councilman Richards, seconded by Mayor Pro Tem Pedroza to waive reading and introduce Ordinance first reading: FIRST READING ORDINANCE ENTITLED: A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING ZONE CHANGE NO. 2002-04, CHANGING THE ZONING FROM C-2 (LIGHT COMMERCIAL) TO R-3 (MULTIPLE-FAMILY RESIDENTIAL), ON PROPERTY LOCATED AT 3220 MARTIN LUTHER KING JR. BOULEVARD, FURTHER DESCRIBED AS ASSESSOR PARCEL NUMBERS 6191-011-008, TRACT 2794, LOT 19, CITY OF LYNWOOD, CALIFORNIA. ROLL CALL: AYES: COUNCILMEN REYES NOES; NONE ABSTAIN: NONE ABSENT: NONE BYRD, PEDROZA, RICHARDS, RODRIGUEZ, Item #11: WEED ABATEMENT PROGRAM -FISCAL YEAR 2002-2003 It was moved by Councilman Richards, seconded by Councilman Byrd and carried to open Public Hearing. Hearing no response. It was moved by Councilman Richards, seconded by Councilman Byrd and carried to close Public Hearing. It was moved by Councilman Richards, seconded by Councilman Byrd to adopt Resolution: RESOLUTION N0.2002.138 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD PASSING UPON OBJECTIONS AND DIRECTING THE DIRECTOR OF ENVIRONMENTAL SERVICES TO ABATE THE NUISANCE OF DRY AND DRYING WEEDS THAT EXIST ON CERTAIN PARCELS OF LAND IN THE CITY OF LYNWOOD. ROLL CALL: AYES: COUNCILMEN REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE BYRD, PEDROZA, RICHARDS, RODRIGUEZ, CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. It was moved by Councilman Richards, seconded by Councilman Rodriguez to adopt Resolutions: Item #12: ACCEPTANCE OF SIDEWALK IMPROVEMENT PROJECT AT VARIOUS LOCATIONS, PROJECT NO.OS-5256, AS BEING COMPLETE RESOLUTION N0.2002. 139 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO. 5- 5256, AS BEING COMPLETE. Item #13: DESIGNATION OF MULTI-WAY STOP INTERSECTIONS RESOLUTION N0.2002.140 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE DESIGNATION OF CERTAIN INTERSECTIONS IN THE CITY AS MULTI-WAY STOP INTERSECTIONS. Item #14: ACCEPTANCE OF THE MAINTENANCE OF THE LYNWOOD SEWER SYSTEM PROJECT, PROJECT NO. 02-4446 RESOLUTION N0.2002.141 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE LYNWOOD ACCEPTING THE MAINTENANCE OF THE LYNWOOD SEWER SYSTEM PROJECT, PROJECT N0.2-4446, AS BEING COMPLETE. Item #15: INFORMAL BIDDING FOR EXTENDING THE SEWER MAIN LINE AND APPURTENANT WORK ON OLANDA STREET BETWEEN STONEACRE AVENUE AND COOKACRE AVENUE, PROJECT NO. 5-5229 RESOLUTION N0.2002.142 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE INFORMAL BIDDING PROCESS FOR EXTENDING THE SEWER MAIN LINE AND APPURTENANT WORK ON OLANDA STREET BETWEEN STONEACRE AVENUE AND COOKACRE AVENUE, PROJECT NO.5-5229. Item #16: APPROVAL OF THE WARRANT REGISTER RESOLUTION N0.2002.143 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE DISCUSSION ITEM Item #17: ACCEPTANCE OF THE MATRICULA CONSULAR AS FORM OF IDENTIFICATION To request that the Lynwood City Council adopt a resolution accepting the Matricula Consular Identification Card as a form of identification and to establish policy guidelines. It was moved by Mayor pro tem Pedroza, seconded by Councilman Rodriguez and carried to adopt Resolution for six months and accept additional wording: RESOLUTION N0.2002.144 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE ACCEPTANCE OF THE MATRICULA CONSULAR AS A VALID FORM OF IDENTIFICATION FOR PERSONS TRANSACTING CITY BUSINESS AND AUTHORIZING THE CITY MANAGER TO ESTABLISH POLICY GUIDELINES. ROLL CALL: AYES: COUNCILMEN PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: COUNCILMAN BYRD ABSENT: NONE Item #18: CITY REFERRAL TOWING SERVICES Section 7-23 of the City of Lynwood Municipal Code set froth criteria, requirements and procedures relative to the issuance of permits for the city referral towing services. The City Council may consider amending the City Code to authorize exclusive contract award for this service. City Clerk Hooper explained to the City Council the procedures of the Towing Services. Councilman Richards stated he would like to bring back for further discussion. It was moved by Councilman Richards, seconded by Councilman Byrd to continue this Item for further discussion. Item #19: LYNWOOD NATURE PARK In January 2002, the State Resource Agency awarded a grant to the City in the amount of $152,000 for the construction of the Lynwood Nature Park. Subsequently, the City proceeded to purchase the necessary Caltrans excess land for the park site. Item #20: ONE (1) VACANCY -COMMUNITY AFFAIRS The following applicants have an application on file and wish to be considered for the Community Affairs Commission. • Joyce Edner • Roberto Vasquez • Mary Thomas • Helen Anderson After Council review the nominations and appointments are in order. Councilman Byrd appointed -Joyce Edner Councilman Richards appointed -Helen Anderson Mayor Pro Tem Pedroza appointed -Joyce Edner Councilman Rodriguez appointed -Joyce Edner Mayor Reyes appointed -Helen Anderson City Clerk Hooper announced that the new Community Affairs Commissioner is Joyce Edner. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION Councilman Byrd -Stated he would like for the Council to do something about the residential parking it is outrageous there are to many cars and not enough parking area would like to work out a restricted parking zone. Councilman Rodriguez -Commended the graffiti department it is doing a very good job to help clean up the City. There is to many drug and prostitution activities going on Atlantic Avenue would like for the Sheriffs Department and the City to work together to help solve this problem it is making the City look very bad, would also like to have the Methodist Church monitored by the Sheriffs Department there are to many drug dealers hanging around that area. Commended the alleys also. Councilman Richards -Would like to have the Council provide a Police party car from the Sheriffs Department for the loud parties. Also requested a copy of the RFP information in regards to the refuse service. We also need the copy of the proposed budget so Council can review. Would also like to have a public parking workshop to help solve the parking issues. Mayor Pro Tem Pedroza -Would like for staff to change the population sign needs to be updated, also wants for staff to put up a welcome City sign when entering the City. The Council needs to direct staff to provide more speed bumps for the residential streets. Is also very happy with the City's projects. Mayor Reyes -Stated he is very happy with the Parking Meters there is just one problem the time limit is only thirty minutes would like to extend more time for about an hour. Would like for staff to have the stop signs put up higher because our signs are to low and that is why they are being vandalized. I would also like to announce that Victor Granados who is just nine years old has been diagnosed with leukemia and would like to let the community know that there will be a Donor Registration Drive on October 27, 2002 at St. Emydius Church and also on November 10, 2002 at St. Philip Neri Church would like to see the community give support. CLOSED SESSION Item #21: CLOSED SESSION ITEMS: A. Conference with Labor Negotiator B. 1. City of Lynwood v. Waste Management 2. Miguel Figueroa v. City of Lynwood C. El Farallon Restaurant v. Ricardo Sanchez It was moved by Councilman Byrd, seconded by Mayor Pro Tem Pedroza and carried to recess to Closed Session at 10:05 p.m. Council reconvened at 11:20 p.m. City Attorney Montgomery stated that Council met on the aforementioned matters and stated on: A. Labor Negotiator - No reportable action B. 1. City of Lynwood v. Waste Management - Seek a delay and search for substitute Counsel must guarantee $650,000.00 with contingency 2. Miguel Figueroa v. City of Lynwood -Final Approval of Settlement of $4,500.00 C. El Farallon Restaurant v. Ricardo Sanchez -Denied coverage ADJOURNMENT It was moved by Councilman Byrd, seconded by Mayor Pro Tem Pedroza and carried to adjourn the Regular Council Meeting at 11:00 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 7, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 9:40 a.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasurer. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS Frank Calderon -Would like for the City Council to take into consideration the Law Enforcement and the seniors when discussing the City's budget. Rod White -Stated he would like for the City to enforce parking restrictions for all the residents here in Lynwood believes it would help the community. There are just to many garage conversions. Mayor Reyes -Stated he would like to discuss Item #5 from the Lynwood Public Finance Authority first. CLOSED SESSION City Attorney Montgomery reported to the Council that there is a Subsequent Need Item: Designation of Special Council - To conclude U.S. Waste Management. It was moved by Councilman Byrd, seconded by Councilman Richards to hear the Subsequent Need Item for Close Session. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS NOES: COUNCILMEN RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE Item #6: CLOSED SESSION ITEMS: City Attorney Montgomery stated with respect to every item of business to be discussed in closed session pursuant to Section 54957.6: A. Conference with Labor Negotiator It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to recess to Close Session at 11:30 a.m. Councilman Richards -Stated to the Council that it would be in their best interest to at least hear the discussion and information brought forward concerning the firm whether we agree or disagree I think it certainly would be in our interest to just hear this information if time is in deed of essences as describe by the City Attorney at the last Meeting I would ask to reconsider adding it as a Subsequent Need measure. Councilman Byrd -Second the motion. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS NOES: COUNCILMEN RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE Councilman Richards -Moved to conduct a Special Meeting no later than Wednesday 9,2002 at 9:00 a.m. to discuss this issue in Close Session. Councilman Byrd -Second the motion. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS NOES: COUNCILMEN RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE Councilman Richards -Stated he did not vote on the U.S. Waste Management and did not make any settlement from his behalf in regards to the settlement. Mayor Pro Tem Pedroza -Explained to the Council and Staff that he is not happy with the U.S. Waste Management settlement would like to discuss further possibilities. Mayor Reyes -Stated for the record we did settle that particular law suite and it was settle and just paying 375,000.00 dollars an hour to an Attorney just to take a look at the case and put us deeper into litigation and deeper into legal fees is just out of the question we are going to end up not with b50,000.00 dollars but with 100,000.00 dollars so why spend more money lets get rid of the legal fees. Councilman Richards -Explained to the Council that this litigation should be discussed in Close Session and not in front of the public. Mayor Pro Tem Pedroza - I just want to clarify to the public why I am fighting for this. We as the City Council have never made a decision to receive a settlement from Waste Management but our City Attorney Montgomery went ahead and received a settlement from Waste Management and also went ahead and told Waste Management that everything was fine and our City Mayor Reyes went ahead and signed the settlement agreement without our consent and without taken a vote, and this is not a waste of money to reconsider this that has not been approved by the City Council. Councilman Richards -Stated we voted to reject the offer I was surprised when it was discussed here that a settlement had been reached and concluded. We did not make a decision but only to reject the offer. It was moved by Councilman Rodriguez, seconded by Mayor Reyes and carried to recess to Close Session at 11:40 a.m. Council reconvened at 12:15 p.m. City Attorney Montgomery stated that Council met on the aforementioned matters and stated on: A. No reportable action Mayor Reyes -Stated he would like to bring back the Close Session Litigation of Waste Management for the October 9th Meeting as an add on. ADJOURNMENT It was moved by Councilman Rodriguez, seconded by Councilman Byrd and carried to adjourn the Special Council Meeting at 12:20 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 9, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 9:15 a.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present was City Clerk Hooper. City Manager Gonzales was absent. City Attorney Montgomery was absent. City Treasurer Pygatt was absent City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE For the record these minutes are verbatim from the recorded tape. Councilman Richards -Stated to the Mayor that he had called yesterday and advised the City Manager that he has a pending emergency today and it has been our practice when a Member has an emergency or over this passed year if there has been any reason the body is in fit to reschedule any meeting, for example in our last budget sessions when it was known that a Member was not going to be available we simply rescheduled meetings and we have even had occasions were one or two Members have not showed up for a meeting. You knew well in advance that I have a pending emergency this morning and yet you still saw fit to direct staff to prepare for this morning meeting and I see that you have the Deputy City Attorney, Assistant City Manager, Head Department and Staff and I am really disturb by your action. Mayor Reyes -Stated to Councilman Richards that if he was not going to show up for this meeting then he will be excused, the City Council voted to have this Special Meeting stated he did not vote to have this Special Meeting, you should have advised your Members who voted with you not to show up then there would have not been a meeting. Councilman Richards -Stated that there is no need to play any games, because if there is a desire to have a full body and to have all Members present which we have done in the past then I would not move forward with this charade, so any way I have said what I had to say now I ask to be excused at this time, but to me it is just a high of classlessness to move forward with this. Mayor Reyes -Stated to Councilman Richards that he made the motion to hold this meeting and if he had told his body Members who voted with him that he was not going to be able to come then there would have been no meeting. Councilman Richards -Stated to the Mayor that if this is what it is about the fact that it was a three to two vote it is only a commend courtesy or dignity to indicate to provide the opportunity to reschedule the meeting at a later time. Councilman Richards -Also stated to the Mayor that he has canceled meetings and no one has showed up but me and Councilman Byrd and the meetings have not gone forward no staff has been present because every one knew except us and yet you have rescheduled when you knew we had to move forward but this morning when you are fully aware that I have a pending emergency my mother is in surgery you did not have the commend courtesy and respect to allow this meeting to continue that is wrong and I do not care what you say I am really angered because this is a personal attack and I do not appreciate it. Mayor Reyes -Stated to Councilman Richards that this is not a personal attack you guys made a decision and I respected it. Councilman Richards -Moved to have a Special Meeting on Thursday October 10,2002 at 9:00 a.m. and to include all items that were listed on Mondays Agenda. Councilman Byrd -Second the motion. Councilman Rodriguez -Moved to make an amended motion to have the Special Meeting on Thursday October 10, 2002 at 6:00 p.m. Mayor Reyes -Second the motion. Amended Motion Failed: ROLL CALL: AYES: COUNCILMEN RODRIGUEZ, REYES NOES: COUNCILMAN BYRD, PEDROZA, RICHARDS ABSTAIN: NONE ABSENT: NONE Main Motion Approved: ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS NOES: COUNCILMEN RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE ADJOURNMENT It was moved by Councilman Byrd, seconded by Councilman Rodriguez and carried to adjourn the Special Council Meeting at 9:35 a.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 10, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 9:15 a.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasure Pygatt. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE Item #5: PROPOSED FY 2002-2003 BUDGET PLAN City Manager Gonzales -Stated the Budget Process started in early April when staff presented athree-year projection of all funds based upon current expenditure level. The April numbers showed annual expenditures at a higher level than the annual revenues in the General Fund. This results in the reliance on the General Fund reserves to sustain on- going operations. To reverse this trend, the Department Directors scrutinized their departmental operation and ascertained areas to streamline without critically impacting services as well as to continue to meet our obligations. Base on those meetings the following corrective actions were formulated, which embody the proposed budget. • Decrease operational cost. • Reorganization of Departments for greater efficiency. • Enhancement of ongoing revenues. • One Time Potential Revenue Sources • Scheduling of payback of general fund liabilities City Manager -Also stated that if the proposed budget is adopted, the City can reduce the spending above revenues sources and will assure a healthy financial environmental for the City. Finance Director Earnest -Explained that she is here to provide Council with a Summary Budget of the Departments, Lynwood Redevelopment Agency and the Lynwood Information Inc. Also demonstrated to the Council the Proposed Budget Charts. City Manager -Stated that this Summary Plan gives the Council and Staff an adjustment now of the expenditures of the City's revenues. Mayor Reyes -Stated that he would like to go to Close Session first and then come back and discuss the Agendas. CLOSED SESSION Item #6: CLOSED SESSION ITEMS: City Attorney Montgomery stated with respect to every item of business to be discussed in Close Session Pursuant to Section 54957.6: A. Conference with Labor Negotiator B. City of Lynwood v. U.S. Waste management It was moved by Councilman Richards, second by Councilman Rodriguez and carried to recess to Close Session at 10:00 a.m. Council reconvened at 10:30 a.m. City Attorney Montgomery stated that Council met on the aforementioned matters and stated on: A. Conference with Labor Negotiator - No discussion was made Deputy City Attorney Sylva stated that Council met on the aforementioned matters and stated on: B. City of Lynwood v. U.S. Waste Management Case No. TC-013503 - No reportable action Item #5: PROPOSED FY 2002-2003 BUDGET PLAN Councilman Richards -Questioned the sales tax revenue of the Walgreen Drug Store projection. Community Development Director Morales -Explained to Council that the revenue is about 250.00 dollars square foot, we are looking at about 1,400.00 dollars annually. Councilman Richards -Questioned on the City Attorneys salary believes it is outrageous to have to pay double the amount for two City Attorneys when we have never had the need for two City Attorneys. City Manager Gonzales -Stated we have those long going cases still pending, a number of lawsuits that we are now still dealing with and those certainly have to be taken into consideration. Councilman Richards -Stated that even if we took a look at the pending cases the amount of projected increase in legal fees far exceeds the amount of in declaims that we have. Mayor Reyes -Stated he disagrees with Councilman Richards there are still a lot of cases pending and they need to be taken care of, would like to continue with the Proposed Budget presentations. COMMUNITY DEVELOPMENT PROPOSED FY 2002-2003 BUDGET PLAN: Community Development Director Morales -Introduced his departments Proposed Budget Plan explained the changes in positions, titles, and expenditure increase, salary increase and also decrease. Mayor Reyes -Stated he has no problem with the department's changes. City Manager -Explained to the Council the department's changes from the chart. Councilman Richards -Stated he would like to try to make all the positions in the department available to the staff, and would also like for every Department Head to talk to their department staff on the changes that would be made in regards to their position. Mayor Reyes -Stated he believes this discussion is very risky without the City Council having approved the changes, but we have not approved the changes how would they be able to go to the employees and tell them that their position will be reclassified or that their positions is going to be deleted you are putting the management on line. Councilman Richards -Stated he would just like for the Department Heads to consult the changes with their staff. City Manager Gonzales -Explained to the Council that the adoption of the Budget does not implement creation of the positions for which we do not yet have a description those descriptions will be done and brought to the Council like we have done in the past the numbers that are in the budget reflect a period of time for that implementation to take place for the discussion that are being described during the implementation period to be conducted with the employees to be conducted with the bargaining unit and monetarily that time has been built into this document. It was moved by Mayor Reyes, seconded by Councilman Rodriguez and carried to approve the Community Development Proposed Budget. Councilman Richards -Stated he has a substitute motion that the Personnel from Human Resource bring back the concerning issues of reclassification of titles and positions and to hear from them first. Councilman Byrd, second the substitute motion. SUBSTITUTE ROLL CALL: AYES: COUNCILMEN BYRD, RICHARDS NOES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE Motion failed. ORIGINAL ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE Motion passed. Councilman Richards -Questioned if you have a budget that has twenty positions funded it would probably be two to three months before you fill in the positions so we have half a year positions with eight vacancies why would you adopt a budget for eight vacant positions are we just adding it to the budget why don't we just reduce the budget to reflect the actual amount that has been saved for this half year period. City Manager Gonzales -Explained that the budget has been built upon five months and would transpired with the old expenditures and old budget and the new one would come after the implementation period but at the moment there is no patting of the budget. CITY CLERKS PROPOSED FY 2002-2003 BUDGET PLAN: City Clerk Hooper -Introduced her departments Proposed Budget explained the changes in increasing a part time to a full time position, salary increase and expenditures decrease. It was moved by Mayor Reyes, seconded by Councilman Rodriguez and carried to approve the City Clerks Proposed Budget. ROLL CALL: AYES: COUNCILMEN REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE BYRD, PEDROZA, RICHARDS, RODRIGUEZ, CITY TREASURERS PROPOSED FY 2002-2003 BUDGET PLAN: City Treasurer Pygatt -Introduced her departments Proposed Budget she requested to have the Council provide her with a full time Deputy City Treasurer. Finance Director Earnest -Stated that at the last meeting it was discuss that Finance would share a person with the City Treasurer, we did budget for a half count clerk to be shared at a fifty percent with the City Treasurer her increase in salary reflects the part time employee to be Active Deputy City Treasurer. Councilman Byrd -Stated that he agrees with providing the City Treasurer with a full time Deputy City Treasurer it would help solve some of the Treasurers issues. Mayor Pro Tem Pedroza -Stated that he also has no problem with providing the City Treasurer with a Deputy City Treasurer, because he does not agree with the Mayor and City Manager always having to sign checks, it would help solve this issue. Councilman Rodriguez -Stated he would agree with providing a Deputy City Treasurer as long as it is an in house employee working within City Hall, and it should be were she can be located, what she can account to, and what her duties are, and what she is doing even if she is under the City Treasurer. City Treasurer Pygatt -Questioned if this Deputy City Treasurer would be a full time employee based upon the salary of $35,939.20 yearly under the supervision of the City Treasurer. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to approve a Deputy City Treasurer for the City Treasurer with the condition that it is an in house employee working within City Hall. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE City Treasurer Pygatt -Stated that she wanted to make it clear to the Council that the City Treasurer should have the privilege of choosing the Deputy City Treasurer. Councilman Richards -Stated to the City Treasurer that as long as it states it in the Code then there would be no problem. ADJOURNMENT Having no further discussion, it was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to adjourn the Special Council Meeting at 12:00 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 14, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 6:15 p.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasure Pygatt. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE Item #5: PROPOSED FY 2002-2003 BUDGET PLAN City Manager Gonzales -Stated the Budget Process started in early April when staff presented athree-year projection of all funds based upon current expenditure level. The April numbers showed annual expenditures at a higher level than the annual revenues in the General Fund. This results in the reliance on the General Fund reserves to sustain on- going operations. To reverse this trend, the Department Directors scrutinized their departmental operation and ascertained areas to streamline without critically impacting services as well as to continue to meet our obligations. Base on those meetings the following corrective actions were formulated, which embody the proposed budget. • Decrease operational cost. • Reorganization of Departments for greater efficiency. • Enhancement of ongoing revenues. • One Time Potential Revenue Sources • Scheduling of payback of general fund liabilities City Manager -Also stated that if the proposed budget is adopted, the City can reduce the spending above revenues sources and will assure a healthy financial environmental for the City. CITY MANAGERS PROPOSED FY 2002-2003 BUDGET PLAN: Assistant City Manager Hempe -Introduced the Proposed Budget Plan to the City Council and explained the changes that were to be made. Mayor Reyes -Questioned some of the employees working hours and working days. City Manager Gonzales -Stated he would like to change the part time employees into full time employees. Councilman Richards -Questioned on the Councils list why is there a full time employee position deleted and then on the add on list there is no full time position to be recovered, would like to know if this particular full time employee has a position here in the City and how would the Council know. City Manager Gonzales -Explained to the Council that this list is just an example of the process of improving the Budget there is no action being taken yet. Councilman Richards -Stated that this list is not specific relating to the changes in positions, salary increases and decreases and titles. Questioned if there was a reallocation Resolution. City Manager Gonzales -Stated that there is no reallocation Resolution at the moment. Councilman Richards -Stated that for the record he would not vote on the Proposed Budget Plan, it is discriminating the employee's rights and it is unlawful. Councilman Rodriguez -Questioned the City Attorney if they were violating any employee's rights by accepting the Proposed Budget Plan. City Attorney Montgomery -Explained to the Council that they are not violating any employee's rights, we are abiding by the rules. Also stated that this litigation would be better of if it was discussed in close session. Councilman Richards -Stated he would have no problem discussing this litigation in close session. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the City Managers Proposed Budget. Councilman Byrd -Questioned that who elected the City Manager to be the Elections Coordinator. City Manager Gonzales -Stated that he was elected by the City Council. Councilman Richards -Stated that the Council is not doing the right thing by adopting the Budget. Mayor Reyes -Stated that each Councilmember individually discussed the Proposed Budget with the City Manager and the Assistant City Manager. Councilman Richards -Stated that every Head Department should meet with their staff and let them know what is going on with the Budget changes. Councilman Rodriguez -Stated the he is very comfortable with the Budget changes and would like to move forward. Councilman Richards -Stated that the Council should not approve the Budget because the fundamental steps have not been taken properly with the employees. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE CITY COUNCILS PROPOSED FY 2002-2003 BUDGET PLAN: It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to approve the City Councils Proposed Budget. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE FINANCE & ADMINISTRATION PROPOSED FY 2002-2003 BUDGET PLAN: Finance Director Earnest -Presented to the Council a brief presentation on the department changes in positions, titles and salaries. Mayor Reyes -Stated he would like to provide the CDBG program with a new coordinator. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the Finance & Administration Proposed Budget, and include one new position a CDBG Technician. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE RECREATION & COMMUNITY SERVICES PROPOSED FY 2002-2003 BUDGET PLAN: Director of Recreation Givens -Presented to the City Council a brief presentation on the department changes in positions, titles and salaries. Councilman Byrd -Questioned if there would be volunteers and two part time employees running the Youth Center. Director of Recreation Givens -Stated that is correct, explained that with the Budget cuts this is what he can only provide for the Youth Center. Councilman Richards -Questioned on the total amount of the Dove Program how much is the cost of this program. Director of Recreation Givens -Stated it is about 2,000.00 dollars to 3,000.00 dollars. It was moved by Councilman Rodriguez, second by Mayor Pro Tem Pedroza to approve the Recreation & Community Services Proposed Budget. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE ENVIRONMENTAL SERVICES PROPOSED FY 2002-2003 BUDGET PLAN: Director of Environmental Services Wang -Presented to the City Council a brief presentation on the department changes in positions, titles and salaries. Councilman Richards -Questioned Director Wang if he has met with his staff in regards to the Budget changes. Director of Environmental Services Wang -Explained to Councilman Richards that he has not met with his staff because it would be better if the Budget were adopted first. Councilman Richards -Stated that he thought he was pretty clear to the Departments Heads in regards to meeting with the employees to discuss the Budgets changes before adopting the Budget. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the Environmental Services Proposed Budget. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE NEIGHBORHOOD PRESERVATION PROPOSED FY 2002-2003 BUDGET PLAN: Assistant City Manager Hempe -Presented to the City Council a brief presentation on the new department in regards to positions, titles and salaries. City Manager Gonzales -Specified to the City Council the new department ideas. Councilman Byrd -Stated he does not agree with the changes being made in regards to the Proposed Budget. Mayor Reyes -Stated he would like to set up an agreement with a Service Provider negotiator to take care of all the abandon cars here in the City. Councilman Richards -Stated that the Council should not adopt an agreement when we have not finish adopting the Proposed Budget. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to direct the City Attorney to negotiate with a Service Provider and to set up an agreement and bring back to the Council. Councilman Richards -Stated that he has concerns regarding who has applied to become the services provider for the City, and also feels that the primarily steps have not been taken with the City employees positions, there has not been any discussion with the employees in regards to the changes that would be made in the Budget. It was moved by Councilman Richards, seconded by Councilman Byrd to move a substitute motion for a division of the original motion. ROLL CALL: AYES: COUNCILMEN BYRD, RICHARDS NOES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES ABSTAIN: NONE ABSENT: NONE Mayor Pro Tem Pedroza -Stated he would like to make a substitute motion for staff to bring back a report agreement for a Service Provider charging $500.00 dollars per abandon vehicle with Councils approval. It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Rodriguez to approve the substitute motion. Councilman Richards -Stated that City Council is very unprofessional. SUBSTITUTE ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE Mayor Reyes -Would like to make a motion to delete the Auto Allowance for all employees, other than the exception of the City Manager, Assistant City Manager, Department Directors and Elected Officials. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the deletion of the Auto Allowances. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE Councilman Richards -Stated that these actions are so unlawfully done the action that was just made is invalid. Mayor Reyes -Directed the City Manager to set up a retirement package plan for the City's employees who wish to retire. Councilman Richards -Stated that this is outrageous, and he is not going to participate with these unlawful issues that have not been posted. Mayor Reyes -Stated he would like to continue the retirement package plan until it is posted on the Agenda as an Agenda Item. LYNWOOD REDEVELOPMENT AGENCY PROPOSED FY 2002-2003 BUDGET PLAN: Finance Director Earnest - Presented a brief presentation to the City Council on the Lynwood Redevelopment Agency proposed changes. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the Lynwood Redevelopment Agency Proposed Budget. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE LYNWOOD INFORMATION INC. PROPOSED FY 2002-2003 BUDGET PLAN: Assistant City M~ nager Hempe - Presented a brief presentation to the City Council on the Lynwood Information Inc. Proposed changes. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the Lynwood Information Inc. Proposed Budget. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE Mayor Reyes -Stated to the City Manager that he would like to have the ratification Proposed Budget ready for the next Regular scheduled meeting. CAPITOL IMPROVEMENT PROJECTS PROPOSED FY 2002-2003 BUDGET PLAN: Assistant Director of Environmental Services Farhadi - Presented a brief presentation to the City Council on the Capitol Improvement Projects proposed changes. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to approve the Capitol Improvement Projects Proposed Budget. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ , REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE ADJOURNMENT Hearing no further discussion, it was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to adjourn the Special Council Meeting at 8:40 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL REGULAR MEETING OCTOBER 15, 2002 The City Council of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on the above date at 6:10 p.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasurer Pygatt. City Clerk Andrea Hooper announced that the agenda had been duly posted in accordance with the Brown Act. Item #6: PRESENTATIONS/PROCLAMATIONS: • Council presented a Proclamation for the Lead Poisoning Awareness ~ Lieutenant Ruth Nelson -The Vice Bureau presented plaques to the deputies Mayor Reyes -Explained to the Council members and staff the he would like to take a specific matter into Close Session before discussing the Agendas. City Attorney Montgomery stated with, respect to every item of business to be discussed in Closed Session Pursuant to Section 54957.6: C. Conference with Labor Negotiator It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to recess to Close Session at 6:20 p.m. Council reconvened at 6:50 p.m. City Attorney Montgomery Stated Council met on the aforementioned matters and stated on: C. No reportable action PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Sylvia Herron -Item #15-19-23-24 and 25 -Stated on Item 15`" that she hopes Council follows the correct procedures, because there is not enough money for the Truck Scale. On Item 19`h there is a warrant number for Travelodge would like to know who stayed there. On Item 23`d I think it is a waste of money trying to paint the Water Towers. On Item 24`" I believe we have no need of a Deputy. And on Item 25`" believes Council sho~zld not waive the fees, I believe we have given Mr. Chay too much of our money. PUBLIC ORAL COMMUNICATIONS Ben Wallace -Explained to the Council that the City's employees are still waiting for them to meet and confirm with them in regards to all the changes that would be made in the Budget. We would like for you to meet with the Association to let us know what is going on, we have family's to support. Jack Kean -Stated he would like for the Council to check the Water Wells there is so much pollution, the Council needs to take care of the this issue before the wells are contaminated. Lorna Hawkins -Stated that she is very happy that Council took care of the potholes on Long Beach Boulevard. Also I am concern on the gasoline in the water something has to be done before it is contaminated. Sylvia Herron -Stated that she is disgusted with last nights meeting the way the Budget Meeting went, I felt that the Mayor was trying to sneak extra items into the meeting when they were never posted on the Agenda, believes the Mayor is violating the Brown Act. Would also like to have a copy of last nights meeting tapes. And I have not yet received any answer in regards to Deputy City Attorney Sylva, why is she getting paid to just sit in the meetings believes it is a waste of the tax payers money. Miller Reynolds -Item #21 -Would like to receive more information in regards to Patricia Shields consulting contract, believes it is too much money I personally have a problem with extending her consulting contract. Stated he is also concerned about the Water Well. Patricia Robinson -Stated she supports the Child Care Center the City needs to provide the residents with more Child Care Centers. Maria -Stated she is here to ask the Council to reconsider not closing the Child Care Center located at Mark Twain Elementary School. Antonio Bayoso -Stated he is here to support the Child Care Center, he has two young daughters in the Child Care and they are very happy. Gloria Uribe -Explained that the Talpa Events and trips were funded by businesses or Car Washes. Maria Santillan -Stated that there is too much prostitution on Atlantic Avenue and Beechwood Avenue. And also thanked the Council for fixing the potholes on Long Beach Boulevard. CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. City Clerk Hooper -Explained that Item # 15 is a discussion Item. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to adopt the following Resolutions and Ordinances: Item #9: SECOND READING -ZONE CHANGE N0.2002-2002 ORDINANCE NO. 1525 ENTITLED: APPROVING ZONE CHANGE NO. 2002-2004, CHANGING THE ZONING FROM C-2 (LIGHT COMMERCIAL) TO R-3 (MULTIPLE-FAMILY RESIDENTIAL), ON PROPERTY LOCATED AT 3320 MARTIN LUTHER KING JR. BOULEVARD FURTHER DESCRIBED AS ASSESSOR PARCEL NUMBERS 6191-001-008, TRACT 2794, LOT 19, CITY OF LYNWOOD, CALIFORNIA. Item #10: SECOND READING -ZONING ORDINANCE AMENDMENT NO. 2002-2002 ORDINANCE NO. 1526 ENTITLED: AMENDING CHAPTER 25 OF THE LYNWOOD MUNICIPAL CODE BY REGULATING TEMPORARY CANOPY STRUCTURES IN RESIDENTIAL ZONES. Item #11: PURCHASE AGREEMENT WITH CENTRAL BASIN MUNICIPAL WATER DISTRICT RESOLUTION N0.2002.145 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE THE PURCHASE AGREEMENT WITH CENTRAL BASIN MUNICIPAL WATER DISTRICT. Item #12: VACATION OF ALMA AVENUE BETWEEN SAN LUIS AVENUE AND SAN MIGUEL AVENUE RESOLUTION N0.2002.146 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS INTENTION TO VACATE THAT PORTION OF ALMA AVENUE BETWEEN SAN LUIS AVENUE AND SAN MIGUEL AVENUE. Item #13: AWARD OF CONTRACTS TO CONSULTANT FIRMS FOR DESIGN OF CDBG STREET IMPROVEMENT PROJECT FOR FY 2002-2003 RESOLUTION N0.2002.147 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO DMR TEAM IN THE AMOUNT OF $40,600.00, FOR THE DESIGN OF WRIGHT ROAD (JOSEPHINE STREET TO SOUTH CITY LIMIT) LINDBERGH AVENUE (LYNWOOD ROAD TO JOSEPHINE STREET) CEDAR AVENUE, (LONG BEACH BOULEVARD TO ALPINE AVENUE) AND OAKWOOD AVENUE (BELLINGER STREET TO STATE STREET) STREET IMPROVEMENT PROJECT, PROJECT NUMBER OS-5261, FISCAL YEAR 2002-2003, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. RESOLUTION N0.2002.148 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO NBCE, INC. IN THE AMOUNT OF $66,450.00, FOR THE DESIGN OF 4TH STREET (LAVINIA AVENUE TO CUL-DE-DAC) ERNESTINE AVENUE (AGNES STREET TO CUL-DE-DAC) AGNES STREET BULLIS ROAD TO ATLANTIC AVENUE AND JOSEPHINE STREET (BULLIS ROAD TO ATLANTIC AVENUE) STREET IMPROVEMENT PROJECT, PROJECT NUMBER 05-5261, FISCAL YEAR 2002-2003, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. RESOLUTION N0.2002.149 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO NORRIS-REPKE IN THE AMOUNT OF $56,050.00, FOR THE DESIGN OF MAGNOLIA AVENUE (LONG BEACH TO BULLIS ROAD) EUCLID AVENUE (LONG BEACH TO BULLIS ROAD) BURTON AVENUE (ALPINE TO BULLIS ROAD) AND SCHOOL STREET (BURTON TO LYNWOOD AVENUE) STREET IMPROVEMENT PROJECT, PROJECT NUMBER OS-5261, FISCAL YEAR 2002-2003, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. Item #14: REQUEST FOR PROPOSALS FOR PARKING STUDIES AT VARIOUS LOCATIONS CITYWIDE RESOLUTION N0.2002.150 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT REQUEST FOR PROPOSALS FOR THE PARKING STUDIES AT VARIOUS LOCATION CITYWIDE. Item #16: AWARD OF CONTRACT STREET IMPROVEMENT PROJECT, PROJECT NO. OS-5253 & 5-5261 SAN JOSE STREET, (MLK TO NORTON) CARLIN AVENUE (SANTA FE TO LONG BEACH) AND PLATT AVENUE _BIRCH TO BULLIS) RESOLUTION N0.2002.151 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO BENS ASPHALT INC. IN THE AMOUNT OF $568,615.00 FOR THE SAN JOSE STREET, CABLING AVENUE AND PLATT AVENUE, IMPROVEMENT PROJECT, PROJECT NUMBER OS-5253 AND 05- 5261 AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. Item #17: VEHICLE TITLE TRANSFER TO THE COUNTY OF LOS ANGELES RESOLUTION N0.2002.152 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED BAILMENT AGREEMENT WITH THE COUNTY OF LOS ANGELES TO TRANSFER THE TITLE OF THE COMMERCIAL ENFORCEMENT VEHICLE. Item #18: NATIONAL LEAGUE OF CITIES HOMETOWN SECURITY MEDIA CAMPAIGN RESOLUTION N0.2002.153 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD URGING CONGRESS AND THE PRESIDENT TO PASS HOMELAND SECURITY LEGISLATION AND AUTHORIZE FEDERAL FUNDS TO CITIES AND TOWNS. Item #19: APPROVAL OF THE WARRANT REGISTER RESOLUTION N0.2002.154 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ , REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE DISCUSSION ITEMS Item #15: CONSTRUCTION OF CITY-OWNED TRUCK SCALE In its special meeting of October 7, 2002, the City Council directed staff to analyze the feasibility of constructing and operating acity-owned truck scale. Staff has prepared a report analyzing the construction cost and potential revenue to the City generated from the use of the truck scale by the public. Councilman Richards -Stated to the Councilmembers that he would like to have an opportunity to review this Item further, as he is not ready to make any decisions. Lieutenant Tellez -Presented to the Cour. cil a brief report analyzing the construction cost and potential revenue of the use of the truck scale. Mayor Pro Tem Pedroza -Stated he would like to have staff address the issue of the over weight trucks. Mayor Reyes -Stated that he would like to move forward with this issue. Councilman Richards -Moved to hold a workshop presentation in regards to the Construction of City-Wide Truck Scale. Councilman Byrd -Second the motion. Approved by general consent. Item #20: REQUEST FOR SPECIAL PERMIT TO CONDUCT CHARITABLE SOLICITATIONS AT ST. EMYDIUS CHURCH, AND SUPERIOR WAREHOUSE To request that the City Council review the request from the Knights of Columbus to conduct charitable solicitations and approve a request for a special permit. It was moved by Councilman Richards, seconded by Councilman Rodriguez to approve the special permit. Approved by general consent. Item #21: REQUEST FOR CONSULTING SERVICES: DAY CARE CONSULTING PATRICIA SHIELDS The City of Lynwood entered into an agreement with Patricia Shields to provide consultant services in relation to Child Care needs and services in the City of Lynwood. The term of the agreement was October 1,2001 through September 30,2002. Ms. Shields received remuneration in the amount of twenty-five hundred dollars ($2,500.00) per month for the term of her original contract. It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Richards to approve the extension of Ms. Shields contract for two years. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ , REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #22: REQUEST FOR SPECIAL PERMIT -RAINBOW FESTIVAL ST. PHILIP NERI SCHOOL St. Philip Neri School is requesting permission to conduct a Rainbow Festival October 25,26 and 27,2002 in the parking lot of the school. It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Rodriguez to approve the special permit. Approved by general consent. Item #23: WATER TOWERS PAINTING Staff received direction at a previous City Council Meeting to look into having the Water Towers painted with a patriotic theme. Preliminary estimates indicate that the cost to paint each tower with athree-color logo ranges from approximately $27,000 to $60,000. This estimates varies based upon the type of paint used, the complexity of the logo design and the portion of the tank painted (the entire tank or just the top portion above the balcony). It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to approve the Water Towers Painting. Councilman Richards -Stated he supports the Water Towers Paintings, believes it is a good idea. Mayor Reyes -Explained to the Council that they could also accept funds from sponsors. Mayor Pro Tem Pedroza -Stated he would like to have staff make sure the City cameras are on twenty fours hours a day, believes this would help stop graffiti on the Water Towers. Mayor Reyes -Directed the City Manager to start looking for sponsors. Councilman Richards -Stated he would like to see more designs for the Water Towers. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ , REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #24: CONSIDERATION OF A COMMERCIAL TRAFFIC ENFORCEMENT DEPUTY Councilman Richards -Stated he would like to move to continue this Item until the Workshop is presented to the Council. Mayor Pro Tem Pedroza second the motion. Approved by general consent. Item #25: REQUEST FOR PERMIT WAIVER Request from M&D Properties for waiver of Permit Fees for Improvements to the Water Line work on Fernwood Street. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to approve and waived for the Permit Fees. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE City Manager Gonzales -Stated there is a Subsequent Need Item: Special Permit for a Zacatecas Fund Raiser Event to help raise funds for the September 11 `h tragedy. It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Richards to approve to hear the Subsequent Need Item. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to approve the Special Permit with providing them with the fifteen booths. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE CITY COUNCIL ORAL AND WRITTEN COMMUNICATION Councilman Byrd -Stated that his dream is that all the Councilmen could get along. Also stated he would like to have staff provide the City Hall with a security officer during business hours. Councilman Richards - No comments. Councilman Rodriguez -Commended the City staff, and the graffiti crew. Would also like for staff and the Sheriffs Department to take care of the City's prostitution, it is getting out of hand. Mayor Pro Tem Pedroza -Stated that staff needs to look into getting the West side of Lynwood fixed it has been neglected. Explained that State Street is going to be fixed and is happy with staffs work. Mayor Reyes -Explained to the audience that the Parking Meters are going to be extended to two hours in about two weeks. CLOSED SESSION City Attorney Montgomery stated, with respect to every item of business to be discussed in Joint Close Session Pursuant to Section 54956.9: Item #26: CLOSE SESSION ITEMS A. Lee Duncan and California Western Arborist v. City of Lynwood B. Allied Government Services (AGS) C. Conference with Labor Negotiator Deputy City Attorney Sylva stated that there is a Subsequent Need Item that needs to be added to Joint Close Session: Case No. TC 01-3503 Waste Management v. City of Lynwood. E. Subsequent Need Item: Waste Management v. City of Lynwood It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Byrd to approve the Subsequent Need Item. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ , REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE It was moved by Councilman Byrd, seconded by Mayor Pro Tem Pedroza and carried to recess to Joint Close Session at 8:35 p.m. Council reconvened at 10:05 p.m. City Attorney Montgomery stated Council met on the aforementioned matters and stated on: A. No reportable action B. No reportable action C. Previously handled and reported on. Deputy City Attorney Sylva stated Council met on the aforementioned matters and stated on: E. Subsequent Need Item: On a four one vote Council voted to seek independent special council and have him appear at the hearing on the 17~'. ADJOURNMENT Hearing no further discussion, it was moved by Councilman Rodriguez, seconded by Councilman Byrd and carried to adjourn the Regular Council Meeting at 10:10 p.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 23, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 9:15 a.m. Mayor Reyes presiding. Councilman Byrd, Pedroza, Richards, Rodriguez and Reyes answered the joint roll call for all agencies. Also present were City Manager Gonzales, City Attorney Montgomery, City Treasurer Pygatt, and Adel Rojas, Administrative Analyst. Adel Rojas, Administrative Analyst announced that the agenda had been duly posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Sylvia Herron -Item # 5 (Amendments to Chapter 7 of the Lynwood Municipal Code relating to abandoned vehicles and towing services). Addressed City Council with concerns regarding Raul's Towing being the Exclusive Towing Provider and Councilman Pedroza's relationship with Raul. Questioned Council on how long Raul has been in the City, and why not pick another towing company that has been in business longer than Raul's Towing. Matthew Delaney, Winn's Tow Service -Item #5 (Amendments to Chapter 7 of the Lynwood Municipal Code relating to abandoned vehicles and towing services) concerned that Raul's Towing is being the designated Towing Provider. The other towing companies went through a series of requirements of public hearing, fingerprints, insurance, and Worker's Compensation, but Raul's Towing has not been through this system. Stated that Raul's property does not have enough storage room. Also commented that Winn's Towing is the only one that pays the 5% of all DUI checkpoints. PUBLIC ORAL COMMUNICATIONS Bruce Yingling -Provided City Council with Immigration Federal Laws packets regarding the Matricula Consular cards. Item #5: AMENDMENTS TO CHAPTER 7 OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABANDONED VEHICLES AND TOWING SERVICES It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to adopt Urgency Ordinance Amendments to Chapter 7 of the Lynwood Municipal Code relating to Abandoned Vehicles and Towing Services. Councilman Richards requested to discuss this matter further. Councilman Richards stated that he is very concerned with the substantial modifications made to the Lynwood Municipal Code, which are not consistent with the discussions previously held. Stated that he has no problem with making appropriate modifications to the Lynwood Municipal Code related to this matter, but is quite concerned as to how these modifications are being made, and at this time, cannot be supportive of this item. URGENCY ORDINANCE: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CHAPTER 7 OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABANDONED VEHICLES AND TOWING SERVICES ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, AND REYES NOES: COUNCILMEN BYRD AND RICHARDS ABSTAIN: NONE ABSENT: NONE The Motion failed, as it did not receive a 4/5th vote. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to waive first reading and introduce the Ordinance. FIRST READING: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CHAPTER 7 OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABANDONED VEHICLES AND TOWING SERVICES Before Roll Call, Councilman Richards questioned whether there was any reason that Council couldn't have a full discussion concerning these types of modifications pursuant to type of workshops that had been held, and to bring these types of modifications at a Special Meeting, to deal with them in a current matter. Stated that these modifications that are being recommended should work in the best interest of the City, otherwise, it will send the wrong message and this is not right way to do things. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, AND REYES NOES: COUNCILMEN BYRD AND RICHARDS ABSTAIN: NONE ABSENT: NONE Councilman Richards asked if an Ordinance could be introduced at a Special Meeting. City Attorney Montgomery stated that an Ordinance cannot be adopted at a Special Meeting but it can be put on for first reading, and it must be adopted at a Regular Adjourned Meeting. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to go with Option and adopt the Resolution. Option ©: Adopt a resolution by title: RESOLUTION N0.2002.155 ENTITLED: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWODO DESIGNATING AN EXCLUSIVE TOWING AND AUTOMOBILE STORAGE PROVIDER" Before Roll Call, Councilman Richards stated the modifications being contemplated are inappropriate and it will come back to haunt the City and the service providers that are indicated, and he cannot support this matter. ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, AND REYES NOES: COUNCILMEN BYRD AND RICHARDS ABSTAIN: NONE ABSENT: NONE Councilman Richards questioned how would one know who the provider is based on the captions that were prepared for the public, and how can you approve this resolution when the aforementioned companying ordinance has not been adopted. City Attorney Montgomery stated that the resolution is subject to the Ordinance. Councilman Richards stated that ordinance is not in place yet. City Attorney Montgomery stated that the Resolution is in effect and is contingent upon the Council adopting the Ordinance for second reading, and then the ordinance goes into effect. Item #6: EMERGENCY REPLACEMENT OF ONE TRAFFIC SIGNAL POLE, ONE STREET LIGHT POLE, AND THEIR ELECTRICAL EQUIPMENT THAT WERE DAMAGED BY AN AUTO ACCIDENT It was moved by Mayor Pro Tem Pedroza, seconded by Councilman Rodriguez and carried to receive and file this information and ratify the purchases as being necessary to remove an emergency condition. Item #7: BROWNFIELDS DEMONSTRATION ASSESSMENT PILOT PROGRAM -HUMAN HEALTH RISK ASSESSMENT Mayor Pro Tem Pedroza questioned whether any local company had submitted bids for this project. Director of Community Development Louis Morales responded that five (5) proposals were submitted, and staff conducted a series of studies and questions. City Manager Gonzales wanted to clarify that this item under consideration is consider Professional Contract Service and under State Law are not subject to bidding Requirements, and are subject to competitive negotiations, price, or whether the company is local or not local. Mayor Reyes asked if there was any difference between the work offer and Consultants. Project Manager Autra Adams explained that all Consultants submitted proposals and Scope of work, and based on the interviews staff felt that Ninyo & Moore has the qualifications and capabilities to perform the project. Stated that Ninyo & Moore had originally submitted a proposal of $35,000, and negotiations took place to lower the price. Councilman Rodriguez asked if it would be beneficial to contract a local company. Ms. Adams stated that it would be up to City Council's discretion if they desire to select a local company. Ms. Adams stated that the local company was Earth Cure. Councilman Byrd stated that it is not always necessary to pick the lowest bidder but to choose the most qualified company. It was moved by Mayor Pro Tem Pedroza to go with the local company (Earth Cure) based on the condition that they have Toxicology to work with. Motion died due to a lack of second. Councilman Richards stated that he has no problem with using a local company but according to staff the local company is not qualified. Mayor Pro Tem Pedroza stated that the local comps :~y did not submit a comprehensive breakdown of cost, but he still supports the local company. Mayor Pro Tem Pedroza withdrew his motion. It was moved by Mayor Reyes, seconded by Councilman Rodriguez to go with staff s recommendations and adopt the Resolution. RESOLUTION NO. 2002.156 ENTITLED: A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH NINYO AND MOORE TO CONDUCT A HUMAN HEALTH RISK ASSESSMENT AT THE LYNWOOD SPRINGS SITE AS PART OF THE BROWNFIELDS DEMONSTRATION ASSESSMENT PILOT PROGRAM ROLL CALL: AYES: COUNCILMAN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, AND REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #8: COMMISSION AND BOARD MEMBERS COMPENSATION City Manager Gonzales stated he received a request from a Council Member to place an item on the agenda to increase the meeting stipend for Commission and Board Member from $25 a month to $50 a month. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza to increase the monthly stipend to $50.00 and direct staff to bring back a formal resolution at the next meeting and incorporate the increase into the FY 02-03 Operating Budget prior to adoption -Option 1. Mayor Pro Tem Pedroza clarified that the stipend would be of $50 because they have not received an increase within the past few years. Councilman Rodriguez stated that the majority of Commissioners and Board Members that are involved in these commissions are seniors, and it is time that they obtain a stipend increase. ROLL CALL: AYES: COUNCILMAN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, AND REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE City Attorney Montgomery requested Council consider discussion on a Subsequent Need Item as Item #9 on the agenda, for Approving the Acquisition of a portion of Ham Park by the Lynwood Unified School District, upon certain terms and conditions. Stated that it has been recommended that Council adopt the resolution and, then it will be furnished to the Supervisor's Office and the Lynwood Unified School District, making the City's position cleared that being (1) City expects to get full compensation under the Code for the Replacement Value of the Park, not just the Market Value of the Park Land as Depreciated Property, limited use and scope. (2) If Replacement Park is needed, that LUSD acquire trade rather then putting the Council in the position to hire Appraisers, Negotiators, and relocating families from the existence neighborhood. (3) Even if the County does allow the City to retain all portions of funds for amix-use or a collateral use, that the City still receives the full value for the property. City Manager Gonzales stated that the Appraisal on Ham Park has been done based on premise of Market Value for a limited use, which is Park Land and a depreciated facility. Councilman Richards requested copies of the Ham Park information and asked if there was a deadline to this request. City Manager Gonzales stated that the Appraisal has been sent to the LUSD and it has been received. Mayor Reyes announced that there would be a meeting with Supervisor Burke on Monday, October 28, 2002. City Attorney Montgomery stated that the LUSD Attorney has requested that the City states their position so he may be aware on how to deal with it. Councilman Byrd stated that there is no communication between Council members. It was moved by Councilman Byrd, seconded by Mayor Pro Tem Pedroza to consider Subsequent Need Item: Lynwood Unified School District adding it to Agenda Item #9. ROLL CALL: AYES: COUNCILMAN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, AND REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #9: APPROVING THE ACQUISITION OF A PORTION OF HAM PARK BY THE LYNWOOD UNIFIED SCHOOL DISTRICT, UPON CERTAIN TERMS AND CONDITIONS Councilman Richards expressed that Council members should share all vital information with the rest of the Council members at all times, so they may have the opportunity to review it. It was moved by Councilman Richards, seconded by Mayor Pro Tem Pedroza to adopt the Resolution. RESOLUTION N0.2002.157 ENTITLED: A RESOLUTION OF THE LYNWOOD CITY COUNCIL APPROVING THE ACQUISITION OF A PORTION OF HAM PARK BY THE LYNWOOD UNIFIED SCHOOL DISTRICT, UPON CERTAIN TERMS AND CONDITIONS ROLL CALL: AYES: COUNCILMAN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, AND REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Mayor Reyes recessed at 9:55 a.m., to Lynwood Redevelopment, Lynwood Information, Inc. and Lynwood Public Finance Authority. ADJOURNMENT Hearing no further discussion, it was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to adjourn the Special Council Meeting at 10:45 a.m. Arturo Reyes, Mayor Andrea L. Hooper, City Clerk Adel Rojas, Administrative Analyst DATE: November 19, 2002 TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Faustin Gonzales, City Manager ~!~ BY: Joseph Y. Wang, P.E., Director of Environmental Services/City Engine Miguel Alvarez, Civil Engineering Assistant SUBJECT: Vacation of A Portion of Alma Avenue PURPOSE: To recommend that the City Council hold the public hearing and adopt a resolution ordering the vacation of portion of Alma Avenue between San Luis Avenue and San Miguel Avenue. BACKGROUND: On October 15, 2002, City Council adopted Resolution No. 2002-146 setting the public hearing for the proposed street vacation. ANALYSIS: The Fire Department, Sheriffs Department and all affected utility companies have been notified of the proposed vacation. Edison Company has requested that easements be reserved for the operation and maintenance of electrical facilities (see Attachment "A"). Notices of the vacation were posted as required by law. It is staffs opinion that the above- mentioned portions of streets are not needed for circulation or traffic purposes. RECOMMENDATION: To recommend that the City Council hold the public hearing and adopt the attached resolution entitled: " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ORDERING THE VACATION AND ABANDONMENT OF THAT PORTION OF ALMA AVENUE BETWEEN SAN LUIS AVENUE AND SAN MIGUEL AVENUE, IN THE CITY OF LYNWOOD " coualma ~ac..doc ~- ~ ~~ ~, '. }, ' .4 ,. t,? v, ~ ~ ~-~-~--~ r.J o . (ti ~ ~ ~ ,~ ~- ,. tE-~ ~. J~ ++1 ~F ~~ =.i. i { CITY OF LYNWOOD DRWG. BY CKD. BY APPROVED BY DATE ENGINEER R ._3 6 3 ,r~ -~-T~C~1~-I M ~~.I .r ,•~q Nov-12-02 15:20 From-SCE SOuInERn CAltF0ltHu EDISaN Ait flll~1M 1.'Yrfk,VATIOV!!1." Crm,p'sny City of Lynwood 11330 BuUis Road Lynwood, CA 90363 Atta: Mr. Paul Nguyen SUBJECT: Proposed Vacxtiou -Alma Strrrt Aetwrcn San Luis & San Miguel Ave. Ciry of Lynwood Our File No. STRo2716S4 November 12, 200? In rrspottse 1A your letter dated Oetuber lb, 2003, Soutltam Califomia Edi~n Company (SCI;;, a Public Utility, regttlaud by the California Public Utiiitirs Commission. has the foIlowittg Facilities in-place and operating within the area : eferenced in your letter and rnap. These facilities are dedicaud to public use and are used and uxful for the Transmissint~/Distxibution of elrcirie epesgy to the public. Therefore pursuant to the Califarttia Smet and Highway Code T83-4E, SCE hereby raqurst the reservation of easements and tight3 that are necessary to maintain operate, ~ eplace, remove, or renew said facilities in any area to be described as follows: We are rrqucsting a lU-foot wide rttsetnent be reserved for our distribution facilities along the area highlighted ftt yellow an the enclosed Facility Inventory Map ho. 088-4224-1. After the Resolu[ion of Vacatton ha} been recorded, please tna,l a copy for our file to nzy attention at the address below referencing otu tilt number STRO?71bS4. If you have any questions coneernirg this or should you need additional istiormation, please call mz at (714) 934-0811. Cc: Steva Bradford Frank Allen 714x340837 ,,,,~, T-490 P.02J04 F-876 .-~.. Corporate Rea! Esrsic TITLE & REAL ESTATE SERVICES ccrely, ~~ ~~~' J S'TC]IVE Rea Properties Assistant 11799 Chesulut S~. W2sut~uister, CA 92681 8x0-S17.3b77 Fax 714.911-(1$37 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ORDERING THE VACATION AND ABANDONMENT OF THAT PORTION OF ALMA AVENUE BETWEEN SAN LUIS AVENUE AND SAN MIGUEL AVENUE, IN THE CITY OF LYNWOOD WHEREAS, the City Council of the City of Lynwood did, on the 15th day of October, 2002, adopted Resolution No. 2002-146, declaring its intention to vacate that portion of Alma Avenue between San Luis Avenue and San Miguel Avenue; and WHEREAS, notices of said vacation have been publicized in the time, form, and manner required by law; and WHEREAS, a public hearing on the matter was held on the 19th day of November, as prescribed by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lynwood as follows: Section 1. That the following described portion of street is unnecessary for present or prospective public use, and that the public interest, necessity and convenience require that the City Council of said City hereby order the vacation and abandonment of a portion of said street, as described as follows: That portion of Alma Avenue located in the City of Lynwood, County of Los Angeles, State of California, bounded to the west by the easterly right-of--way line of San Luis Avenue and to the east by the westerly right-of--way line of San Miguel Avenue, as shown on map of Tract No. 14161, as per Map recorded in Book 300, Pages 17 and 18 of Maps, in the office of the County Recorder of said County. Section 2. That the City Council of the City of Lynwood does hereby determine that the public convenience and necessity require that necessary easements be retained for ingress and egress to private and publicly owned facilities and for the construction and maintenance of utilities within the limits of said portion of streets as described in Section 1. Said easements shall include but are not limited to the following: 1. An Easement reserved for the City of Lynwood for the operation and maintenance of the municipal sewer line facilities (see Attachment "A"). 2. An easement reserved for Southern California Edison Company for the operation and maintenance of its electrical facilities (see Attachment "A") Section 3. That the City Clerk of the City of Lynwood shall cause a certified copy of said order to be recorded in the office of the Recorder of Los Angeles County. coualma vac..doc Section 4. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this day of ATTEST: ANDREA L. HOOPER, City Clerk City of Lynwood APPROVED AS TO FORM: City Attorney City of Lynwood 2002. ARTURO REYES, Mayor City of Lynwood APPROVED AS TO CONTENT: FAUSTIN GONZALES_ City Manager EPH Y. AN .E. Director of Environmental Services/ City Engineer coualma vac..doc DATE: November 19, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Faustin Gonzales, City Manager BY: Joseph Y. Wang, P.E., Director of Environmental Services/City SUBJECT: Resolutions Setting Certain Payment, Permit Tax and Towing F~ Rates Relative to Sections 7-22.14, 7-23.5 and 7-23.7 of The Lynwood Municipal Code PT TR P(~4F. To have the City Council adopt resolutions setting certain payment, permit tax and towing fee rates relative to Sections 7-22.14, 7-23.5 and 7-23.7 of The Lynwood Municipal Code BACKGROUND: In a special meeting held on October 23, 2002, the Lynwood City Council approved Ordinance No. 1527 amending Chapter 7 of the Lynwood Municipal Code relating to abandoned vehicles and towing services. The City Council also adopted Resolution No. 2002.155 designating the authorized exclusive tow service provider. The Ordinance provides City Council the authority to set by resolutions the Payment to and the Permit Tax and Penalties required of the City Authorized Exclusive Tow Service Provider, and the Towing Fee Rates (Sections 7-22.14, 7-23.5 and 7-23.7, respectively). On November 5~', 2002, the City Council held a public hearing and approved the second reading of Ordinance No. 1527. ANAT.YCTR• Section 7-22.14 Payment to The City Authorized Exclusive Tow Service Provider: In many instances, the City Parking Enforcement Division will need to request the tow service provider to remove abandoned or inoperative vehicles from the street or private properties. Because the salvage value of these vehicles may be less than the cost of towing and storage, the tow company would have to take a loss on this service. To ensure that the tow company is fairly compensated for its service, Section 7-22.14 of the LMC allows the City Council to set this rate of compensation. A compensation amount equal to the fees associated with the towing and storage of the vehicle but not to exceed $500, is deemed reasonable. Section 7-23.5 Permit Tax and Penalties: Raul's Towing Services, the authorized exclusive tow service provider has agreed to pay the City a permit tax of 20% of the gross receipt attributed to the City's referral towing services. The permit tax is to be paid quarterly by the last day of the first month of each following calendar quarter. If the tow provider fails to remit the required permit tax within the time required it will be required to pay a penalty equal to 10% of the unpaid permit tax amount. Section 7-23.7 Towing Fee Rates: Staff has obtained towing and storage rates being utilized by the Los Angeles County Sheriff's Department, City of Downey and City of Norwalk and found that these rates are very much in line with each other (see Attachment "A"). Staff is recommending the City adopt the Los Angeles County Sheriffs Department's towing and storage fees (see Attachment "B"). cou022568 ~ ~. RECOMMENDATION: To recommend that the City Council: Adopt a resolution by title: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING PAYMENT TO THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-22.14 OF THE LYNWOOD MUNICIPAL CODE", and 2. Adopt a resolution by title" A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING PERMIT TAX AND PENALTIES REQUIRED OF THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-23.5 OF THE LYNWOOD MUNICIPAL CODE", and Adopt a resolution by title" A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING TOWING FEE RATES AS IT RELATES TO SECTION 7-23.7 OF THE LYNWOOD MUNICIPAL CODE". cou02256.doc8 RESOLUTION NO: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING PAYMENT TO THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-22.14 OF THE LYNWOOD MUNICIPAL CODE WHEREAS, The City of Lynwood has recently approved Ordinance No. 1527 setting forth specific procedures for the control and removal of vehicle parking violations; and WHEREAS, said Ordinance also sets forth specific procedures for the control and removal of illegal on-street vehicle sales; and WHEREAS, said Ordinance also set forth specific procedures for the abatement and removal of abandoned vehicles, and a procedure for referral towing services; and WHEREAS, Section 7-22.14 of said Ordinance allows City Council to set the payment to the city authorized exclusive tow service provider for the towing of abandoned and inoperative vehicles; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES RESOLVE AS FOLLOWS: Section 1: That the City will pay the authorized exclusive tow service provider the fees (less any recovery from lien sale) it charges, upon being invoiced, for the towing, storage and disposal of any abandoned, wrecked, dismantled or inoperative vehicle or parts which the City directs be removed and for which it is necessary to assess a property tax lien in order to collect the fee or for which no legal owner can be ascertained. This payment shall not exceed $500 per incidence. Section 2: This Resolution shall not go into effect until Ordinance No. 1527 becomes effective, and upon such Ordinance becoming effective, this Resolution shall then take effect immediately. PASSED APPROVED and ADOPTED this ATTEST: Andrea L. Hooper, City Clerk City of Lynwood day of , 2002. ARTURO REYES, MAYOR City of Lynwood APPROVED AS TO CONTENT: Faustin Gonzales City Manger APPROVED AS TO FORM: Michael B. Montgomery City Attorney cou02256.doc8 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING THE PERMIT TAX AND PENALTIES REQUIRED OF THE CITY AUTHORIZED EXCLUSIVE TOW SERVICE PROVIDER AS IT RELATES TO SECTION 7-23.5 OF THE LYNWOOD MUNICIPAL CODE WHEREAS, The City of Lynwood has recently approved Ordinance No. 1527 setting specific procedures for the city referral towing services; and WHEREAS, Section 7-23.5 of said Ordinance allows City Council to set the permit tax and penalties that the city authorized exclusive tow service provider is required to pay the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES RESOLVE AS FOLLOWS: Section 1: That the city authorized exclusive tow service provider shall pay the City a sum equal to 20% of that portion of its gross receipt attributed to the City's referral business. Said sum shall be paid quarterly on the last day of April, July, October, and January. Section 2: If the tow provider fails to remit said sum within the time to be set forth in the contract agreement, it shall pay the City a penalty equal to 10% of the unpaid sum. Section 3: This Resolution shall not go into effect until Ordinance No. 1527 becomes effective, and upon such Ordinance becoming effective, this Resolution shall then take effect immediately. PASSED APPROVED and ADOPTED this ATTEST: Andrea L. Hooper, City Clerk City of Lynwood day of , 2002. ARTURO REYES, MAYOR City of Lynwood APPROVED AS TO CONTENT: Faustin Gonzales City Manger APPROVED AS TO FORM: Michael B. Montgomery City Attorney cou02256.doc8 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING TOWING FEE RATES AS IT RELATES TO SECTION 7-23.7 OF THE LYNWOOD MUNICIPAL CODE WHEREAS, The City of Lynwood has recently approved Ordinance No. 1527 setting specific procedures for the city referral towing services; and WHEREAS, Section 7-23.7 of said Ordinance allows City Council to set the maximum rates to be charged for referral towing services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES RESOLVE AS FOLLOWS: Section 1: That the- City Council approves the maximum rates for the referral towing services as shown on Attachment "B" attached hereto and made a part hereof. Section 2: This Resolution shall not go into effect until Ordinance No. 1527 becomes effective, and upon such Ordinance becoming effective, this Resolution shall then take effect immediately. PASSED APPROVED and ADOPTED this ATTEST: Andrea L. Hooper, City Clerk City of Lynwood day of , 2002. ARTURO REYES, MAYOR City of Lynwood APPROVED AS TO CONTENT: Faustin Gonzales City Manger APPROVED AS TO FORM: Michael B. Montgomery City Attorney cou02256.doc8 Zi7h? : CPERt~T I ONS_CENTURY_STAT I ON '~ FAX N0. 323 249 148@ pct. 21 2002 04 : @8PM P2 ~ TTA~~ ~N r ~: EXN181T 8 '~.._ COUNTY OF LOS ANGELES ' SHERIFF'S OEPARTME!!~T TOW AND STORAGE SERVICE RATES October 18, 2001 ~ OWING AND STORAGE RATES Rates and charges for towing and storage of vehicles as a result of Los Angeles County Sheriffs Department activity or in the performance of duties as an official garage, shall not exceed the following rate schedule. Additional charges shat( not be made for special equipment or service necessary tv prepare vehides for towing, except as provided therein. Rates and charges shall be posted in the office and all bills shall be itemized. SHORT TEf~M RATES 1. TOWING Charges shalt be based on an hourly rate for time actually consumed. This is when the tow vehide departs the taw service to the vehicle to be towed and bads to the tow service with no stops in-between. __ -- ... ~- .- _A_ _,.; ' ~ ;fi'r' " :.. - - - _-- ~ - ~ .:~=.: _-' -. ° - .. - . - Automobile and motofcycfe~rates shall be $66.00 for the first hour or fract'son thereof. $43.00 for each additions! half-hour or fraction thereof over the first hour. .,. , ~ .- - ~ - 2. SPECIAL CIRCUMSTANCE TOWING -WILDERNESS AREA Frequently, automobiles/motorcycles will end up in ravineslcanyons in the mountains or desert that can only be towed utilizing heairy-duty or special equipment and personnel. The standard tow rate for automobile tow cannot reasonably apply under these circumstances. Establishment of a specific rate cannot address every circumstance. In these circumstances a reasonable rate based on equipment used, time spent and personnel involved shall be presented. Such billing shall be itemized, listing ttie time, equipment and personnel used. In no case shall the rate charged exceed that established under Heavy-Duty TowirrQ Char es. FR7M QP~RATIDNS_CENTURY_STATION ~"` FFlX ND. :323 249 1480 --~[]ct. 21 2002 04:09PM P3 >, RIZED STORAGE FEES 1. Automobiles and trucks up to and includino one ton: Rates shall be $20,00 for the first 24 hour period and $20.00 for each day thereafter, 2. Motorcycles. including scooters: Rates shall be $10.00 for the firs! 24 hour period and $10.00 each day thereafter. 3. Trucks. boats and house trailers over one ton and less than 20 feet: Rates shall be $20.00 for the first 24 hour period and $20.00 far each day thereafter. 4, Trucks, boats and house trailers over one-ton and more than ~~ feet: Rates shat! be $28.00 for the first 24 hour period and $28.00 for each day there after. 5. Major vehicle eomoonent (engine. door etc.): Rates shall be $6.00 per unit for the first 24 hour period and $6.00 per unit each day thereafter. 6. Cargo containers and trailers stored by CCATs: Rates shall be $28.00 for the first 24 hour period and $28.00 for each day there after. LONG TERM RATES ~rges shalt be $2.00 per day per storage. AFTER-H2UR SEl~VIC _ ,a.~., _ Pursuant to contractor's duty described in Exhibit A, Scope of Work, of this MOU, contractor agrees to respond to release any vehide impound or stored on his premises and, if such response is other than during normal business hours, or during the two (2) hour period on Saturdays, Sunday or~holidays, contractor may charge one-half ('r~) the basic hourly rate of towing as a fee for his service. ff time consumed exceeds one-half ('/~) hour, contractor may change $43.00 for each additional one-half ('/_} hour or fraction thereof. _' HOOK-UP OR LET DOWN FEES Contractor shall not charge a fee for "hooking up" or °letting down" a vehicle form its tow truck if said vehicle was not actually towed to contractor's garage. Unless contractor has departed the tow scene, he shall not tow a stored vehicle to his garage if the owner or authorized agent thereof requests its possessive. . FORKLIFT arges shall be $80.00 per hour, when required by CCAT's ''^ ~'ct. 21 20302 Cad: ~9PM P 'kOM OPE;~1T I ONS_uENTURY_STAT I (]N FRX N7. ~: 323 249 146 NEAVY-DUTY TOWING CHf~RGES Heavy-Duty Towing is divided into the following two types: UVhere the disabled truck is upright and does not required spdcial preparation far towing, rates shall tae $152.00 the first hour or fraction thereof, fora heavy- duiy tow unit; 581.!10 for each additional half-hour or fraction thereof aver the fast hour, 545.00 an hour or fraction thereof for each extra man required. 2. Where the truck was overturned, is on another' vehicle, has gone down an Embankment or requires special equipment and preparing pricx to towing, rates shalt be_5258.00 an hear or fraction thereat for aheavy-duty unit, $129.00 Par hour for each additional heavy-duty tow unit and y'i29.tJt} for each additional half-hour or fraction thereof over the Brat hour; S45.OQ an hour or fraction therec,f may be charged for each additional man required. Fifty percent additional may be charged when the disabieb truck carries a dangerous cargo of inflammables, corrosives, explosives or liquid yes. 3. Cargo container or trailer rates for'the Cargo Criminal Apprehension Team {CCATs} shall be 3162.40 the first hour orfraction thereof, and 58~ ,Ot3 for each additional half-hoot or fraction thereof ever the first hour; 545.00 an hour or fradion thereof for oath extra man required. STORAGE Charges shall be based on.a daily rat® whid•t extends frorri m'sdnight the followin..g clay. VehiGe must. be. at the tovv ~evvice for aver twenty four,~24) hours before a s®cond cfa~y storage can be charged. EXCEPTIONS {ay When a re!®ase r+oiquest is made within the fast hoar of storage, ~e storage feQ shall b® waived. (o) _ When a release request is made within the second hour of storage, fee shalt be one-half ('s4~ of the regular fee. (.) When a release request is made within twenty-four (24, hours, only one day's storage shall be charged, regardless of the calendar date. (d} When a release request, is made t~tween 7:00 p.m. and midrtight, ©ne dads storage foe shall b® waived providing such release csccuss within the mandatory refuse hours (ta:04 a.m. to 7:17Q p.m.) of the f~rllnwing day 11%04'2002 r~[ON 08:44 FAX 582 804 2384 Downes PD Records ~. FAQ ~~C1VER SHEET -r~: ~,. ~.3ncylCompany: J Fa:; N umber: ______.~ 1t~(~ 3 f ~ ~~ `r - ,' ! ~ S Frr~m: / ~ „~, awr y R~Ilce Department Tec.hrticai services Section 10~~41 Brookshire Avenue Dawney, CA 9Q241 Fa:~~ Number 562-904-238~4, Cal Back Nurrtiber: ~ ~- ~~~~ ~c~' !,l N~rr:ber of Pages (~ u ing cavFr shit): Oates Se;>t: ~. ©~"' Tirn~. Sent: ~mpfoy~e 5endi '~ Notice the coaxnent bEin~ taxed is irrended on ry for the use of the individual or entity tv which ii is addressed, and riay contain inlorm2tion thaf is privilEge{I, canfid~tial, and exempt#or disclosure undzr aa~pkicable law. tf the reader of this message is npt the ing ended recipient, or if you are the r,~ployee or agent responsible for dt:livering the mi~sage to the ints~idea t recipient, you are hereby notified that any dissemination, distrit~ution, or copying oitAe axrimunica~ion is strictly prohit~ted. If you have receiver! this oommunicaaon in emir, please noti;3r us imrneJiateiy iSy t .lephone and return the original message to us at tha abo•/e addrr:ss via the Unil.ed States Fostal Ser,ice, ._ .1001 ~FUI"tIAE UN[~IMITED_. 11; 04%200: J[ON Ob:44 F.A.T 582 904 2384 Uowne3' PD Records ' ..-.~. i~E~OLUTlON~VO. ~~%8 u3EC7'ION VI PolicE~ Fees {"Confinued) I~epartrnent.~ Fee or Service I~iit Police Irrrrrigratlon/Clearance Letters each Emergency Response for DUI Incident P,ach Release ~~f ImpaundEad Vehcles(12;~OC/14601VC) each Drivin;a under the influence each Release Mech. Defect (Ffx-It Tickets} eech Request ';o Review C riming( History each Request '.:o Review incident lnfarmatian Each Crime S#r:~tistic Information Mapping per hour Palygraph Exarr,inati~~ns -for exanzlnat~ons reques~~ed by other iaw enfor~;ernent agencies- Police Services at spAcial events, camiv~ils, movie cc~rnpanies, a#c. County jails and booking fees Second r~:-sponse for noise/ disturbance complaints Goncea€e ~ weaF~on background investigation Firearms Stored Pursuant to Family Code §6389(e} (or any part thereof) per hour Charge S 15.OG actual cost + 15% 90.00 170.00 17.aQ '15.00 "! 5.00 25.00 45.OG each ac~fuai cost (deposit may be required} each actual cnst each ~CtUal Cost each 100.00 2Q.00 deposit at lime of application 80.OG if permit is issued 1$' Firearm 80.35 each additional 2,50 1~ ~noz POLICE IMPOUND RATES 1 Q DESCRIPTION TOWING !REMOVAL I^ACH ADDITIONAL 112 HOUR OR FRACTION THEREOF sTORAGE PER OAY uEN CHAR{,~S STANDARD VEHICLES s5a.oa 543.oa 520.00 Sra.w MOTORCYCLES f 86.!10 E43.b0 s6.b0 ~7b.00 LICKS OVER 1 TON OR 51fi7.00 583.50 $OATS ~ TRAILERS UNDER 20' 521.50 ;70.00 RUCKS, SORTS, II< TRAILERS 5167,60 583.50 20' TO 40') X28.00 S70.Q0 TRUCKS, BOATS, 8 TRAILERS 5167.00 583.50 40' AND OVER 535.00 57fl.00 HEAVY DUTY SPECIAL EQUIPMEN x250.00 5125.00 HEAVY DUTY (NAZARDOIJS CARGO 5375.00 5157.50 ADDITIONAL PERSt]N S37.Ob EACH HOUR OR FRACTION TI~REOF STOLEN PARTS S48.aa EACH HOUR OR FRACTION THEREOF $ULK ITEMS $56.60 EACH HOUR OR FRACTION THEREOF MILEAGE RATES S5.5b I~R MILE z Y v n n S' 1~ ,, D n A :0 J 'J ., 0 4 ~~u~ls Tug, ~r~c. AFTER H~UR5 GATE FEE $45.40 . ..~ .._~. ~~,',~ ~rf;k t.;. ~, CITY OF NORWALK TOWING CHARGES CITY HALL 562-929-5700 LOS ANGELES COUNTY SHERIFF CONTACT: HAZEL TROY & BOB 562-926-1311 IMPOUND RATES CAR, MOTORCYCLE & SMALL TRUCK $ 86.00 TRUCK OVER ONE TON $162.00 STORAGE FEES CAR $ 20.00 PER DAY MOTORCYCLE $ 10.00 PER DAY LEIN CHAGE $70 TO $90 DEPENDING ON VALUE OF VEHICLE. ATTACHMENT "B" CITY OF LYNWOOD TOW AND STORAGE SERVICE RATES NOVEMBER 19, 2002 I. TOWING AND STORAGE RATES Rates and charges for towing and storage of vehicles as a result of City Department or Los Angeles County Sheriff's Department activity or in the performance of duties as an official garage shall not exceed the following rates schedule. Additional charges shall not be made for special equipment or service necessary to prepare vehicles for towing, except as provided therein. Rates and charges shall be posted in the office and all bills shall be itemized. A. SHORT TERM RATES TOWING Charges shall be based on an hourly rate for time actually consumed. This is when the tow vehicle departs the tow service to the vehicle to be towed, and back to the tow service with no stops in-between. Automobile and motorcycle rates shall be $86.00 for the first hour of fraction thereof, $43.00 for each additional half-hour or fraction thereof over the first hour. STORAGE FEES 1. Automobiles and trucks up to and including one ton: Rates shall be $20.00 for the first 24-hour period and $20.00 for each day thereafter. 2. Motorcycles, including scooters: Rates shall be $10.00 for the first 24-hour period and $10.00 each day thereafter. 3. Trucks boats and house trailers over one ton and less than 20 feet: Rates shall be $20.00 for the first 24-hour period and $20.00 for each day thereafter. 4. Trucks, boats and house trailers over one-ton and more than 20 feet: Rates shall be $28.00 for the first 24-hour period and $28.00 for each day thereafter. 5. Major vehicle component {engine, door, etc.): Rates shall be $6.00 per unit for the first 24-hour period and $6.00 per unit each day thereafter. 6. Cargo containers and trailers stored by the Cazgo Criminal Apprehension Team C( CAT): Rates shall be $28.00 for the first 24-hour period and $28.00 for each day thereafter. Charges shall be based on a daily rate, which extends to midnight the following day. Vehicle must be at the tow service for over twenty-four (24) hours before a second day storage can be charged. EXCEPTIONS: 1. When a release request is made within the first hour of storage, the storage fee shall be waived. 2. When a release request is made within the second hour of storage, fee shall be one-half (1 /2) of the regular fee 3. When a release request is made within twenty-four (24) hours only one day's storage shall be chazged; regazdless of the calendar date. 4. When a release request is made between 7:OOp.m. and midnight, one day's storage fee shall be waived providing such release occurs within the mandatory release hours (6:OOa.m. to 7:00 p.m.} of the following day. B. LONG TERM RATE FOR SHERIFF'S DEPARTMENT INVESTIGATION If the vehicle is required to be kept in storage for investigation purposes, as determined by the Sheriff's Department, the storage charges shall be $2.00 per day . II. AFTER-HOUR SERVICE If the tow provider is required to respond to release any vehicles impounded or stored on its premises and, if such response is other than during normal business hours, or during the two (2) hours period on Saturdays, Sunday or holidays, the tow provider may charge one-half (1/2) the basic hourly rate of towing as a fee for his service. If time consumed exceeds one-half (1/2) hour, contractor may charge $43.00 for each additional one-half (1 /2) hour or fraction thereof. III. HOOK-UP OR LET-DOWN FEES Tow provider shall not charge a fee for "hooking up" or "letting down" a vehicle from its tow truck if said vehicle was not actually towed to contractor's garage. Unless contractor has departed the tow scene, he shall not tow a stored vehicle to his garage if the owner or authorized agent thereof requests its possession. IV. FORKLIFT Charges shall be $80.00 per hour, when required by CCAT. V. HEAVY-DUTY TOWING CHARGES 1. Where the disabled truck is upright and does not require special preparation for towing, rates shall be $162 the first hour or fraction thereof, for a heavy duty tow unit, $81.00 for each additional half-hour or fraction thereof over the first hour, $45.00 an hour or fraction thereof for each extra man required. 2. Where the truck is overturned, is on another vehicle, has gone down an embankment or requires special equipment and preparing prior to towing, rates shall be $258.00 an hour or fraction thereof for aheavy-duty unit, $129.00 per hour for each additional heavy duty tow unit and $129.00 for each additional half- hour or fraction thereof over the first hour, $45.00 an hour or fraction thereof may be charged for each additional man required. Fifty percent additional may be charged when the disabled truck carries a dangerous cargo of inflammables, corrosives, explosives or liquid gas. 3. Cargo container or trailer rates for the Cargo Criminal Apprehension Team (CCAT) shall be $162.00 the first hour or fraction thereof, and $81.00 for each additional half-hour or fraction thereof, and $81.00 for each additional half-hour or fraction thereof over the first hour; $45.00 an hour or fraction thereof for each extra man required. Oth:TowStorageFees DATE: November 19, 2002 T0: Honorable Mayor and Members Council FROM: Faustin Gonzales, City Man ger BY: Louis Morales, Director of muni opment Grant Taylor, Deputy Director/Economic Development SUBJECT: APPEAL NO. 2002-04 Modification of Conditional Use Permit 32 & Variance 2002-10 3680 Imperial Highway (Stockwell Building) APPLICANT: St. Francis Career College APPELLANT: Joseph Kung - 3621 Martin Luther King Jr. Boulevard PURPOSE: To have the City Council conduct a public hearing to consider Appeal No. 2002-04, a request by Joseph Kung to overturn the decision of the Planning Commission approving Modification of Conditional Use Permit No. 32 and Variance No. 2002-10. Specifically, approval to permit St. Francis Career College to operate a trade school on the entire 5th floor and part of the 4th floor and reduce the number of parking stalls required for a trade school in the Stockwell Building located at 3680 Imperial Highway in the H-M-D (Hospital-Medical-Dental) zone. In addition, staff has performed an initial study and prepared a negative declaration for the project even though the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities), and 15322 (Educational or Training Programs Involving No Physical Changes). A Mitigated Negative Declaration was previously prepared for the construction of the five-story structure. St. Francis Career College are requesting approval of the following entitlements: • Permit the continued operation of the St. Francis Career College on the 5th Floor of the Stockwell Building; and • Permit expansion of the St. Francis Career College to approximately one-half of the 4th floor of the Stockwell Building; and • Approve a Variance to reduce minimum parking requirements set forth in the Lynwood Municipal Code for the proposed St. Francis Career College expansion. PROPERTY PROFILE The subject property is located at 3680 Imperial Highway, on the southwest corner of Imperial Highway and Stockwell Avenue in the H-M-D (Hospital-Medical-Dental) zone. The property totals approximately 35,280 square feet in area and is developed with a five (5) story, 52,000 square foot building. The building provides on-site parking with four (4} ground level parking areas to include a first floor parking garage, two (2) subterranean parking levels, and the property owner has a 5/17 portion of a shared parking area (33 stalls) south of the building. In addition, the property owner has entered into a shared parking agreement for forty (40) stalls with the Emanual Temple Church located at 3740 Imperial Highway. The Stockwell Building consists of various medical office uses, dialysis, and the trade school. St. Francis Career College occupies the entire 5"' floor that totals approximately 13,250 square feet in area, and proposes to occupy one-half of the 4th Floor totaling 6,625 square feet. The total floor area of the trade school would be 19,875 square feet. St. Francis Career College currently has 123 students of which 40 to 50 students attend on a daily basis. ~... ,~ H:\WORDFILE\PLANNING\STAFFRP'[~appea12002-04.stockwell.doc r' -. - 1 ~/ BACKGROUND Following is a brief summary of City of Lynwood actions at the Stockwell Building: • September 29, 1981: Planning Commission approval of Conditional Use Permit No. 32 per Resolution 790 to construct a five (5) story office building. • February 11, 1982: Building Permit issued for 5-story building, 52,000 square feet. • October il, 1983: Planning Commission approval of Modification of CUP 32 allowing a maximum of forty (40) suites per Resolution 961. • October 9, 1984: Planning Commission approval of Tract Map. • October 8, 1985: Planning Commission extension of Tract Map. • January 9, 1990: Planning Commission approved Modification of CUP 32 pursuant to Resolution 2309 regarding redesign of surface level parking and building occupancy. • January 8, 1991: Planning Commission approved Modification of CUP 32 pursuant to Resolution 2362 regarding parking facilities and restricting building to medical office uses only. • 1999? St. Francis Career College occupies 5t" Floor. No zoning entitlement or business license. • August 21, 2002: Business license division notifies City Prosecutor and Planning Division of unlicensed business. • August 29, 2002: Planning Division notifies St. Francis Career College to obtain zoning entitlements. • September 16, 2002 St. Francis Career College submits applications for a Modification of their Conditional Use Permit and parking variance. • October 8, 2002 the Lynwood Planning Commission approves Modification of Conditional Use Permit No. 32 and Variance No. 2002-10 on a 6-0-1 vote. • October 21, 2002 Joseph Kung files an appeal of the Planning Commission decisions. DISCUSSION & ANALYSIS Pursuant to the Lynwood Municipal Code, St. Francis Career College is classified as a "trade school." Medical trade schools are permitted in the H-M-D zone subject to approval of a conditional use permit per Lynwood Municipal Code Section 25-13.a.f. Hospitals and their ancillary facilities that are located on State property are regulated by the State of California. St. Francis Career College is not part of St. Francis Hospital and the property is privately owned, therefore, any land uses on the property are subject to regulations and standards set forth in the Lynwood Municipal Code. The primary problem is parking, not only at the Stockwell Building, but with other pruperties~ in the vicinity. The Stockwell Building and surrounding businesses have limited parking available for their clients. The Stockwell Building has on-site parking facilities provided outside the building and on two (2) lots that were previously residences, a street level parking garage, and two (2) subterranean parking levels. The Stockwell building also has a 5/17 portion of a shared parking area that is triangular in shape and located adjacent to and immediately south of the subject property. The property owner recently secured a shared parking agreement with the Emanuel Temple Church located at 3740 Imperial Highway for forty (40) parking stalls to be paid in six (6) month increments. Acquisition of the shared parking agreement will help ease the parking shortage, however, the church bishop will not have the agreement recorded, therefore, does not meet requirements for shared parking agreements. H:\WORDFILE\PLANNINO\STAFFRPT\appea12002-04.stockwell.doc _ 2 Lynwood Municipal Code Chapter 25-14 sets forth parking standards and currently requires one (1) parking stall for each 250 square feet of floor area for medical offices. The Lynwood Municipal Code requires one (1) parking stall for each student in a trade school. When the Stockwell Building was constructed in 1981, parking standards for medical offices was one (1) parking stall for each 400 square feet of building area. Staff has determined that current parking standards for the Stockwell Building should be met as St. Francis Career College is a more parking intensive land use. Stockwell Buildin Parkins Following is a summary of parking provided by the Stockwell Building, parking required for medical uses, and parking for the trade school to include the proposed expansion. PARKING LOT LOCATION #STALLS 11011 Stockwell Drive 22 11005 Stockwell Drive 18 1St Floor Garage & Subterranean Parking 102 Shared Parking Lot (5/17) of 101 30 Lot A 39 TOTAL 211 Medical Offices = 1 stall per 250 square feet 32,125 sq. ft. - 250 square feet = 128.5 parking stalls Trade School = 1 stall per student 123 students = 123 parking stalls TOTAL PARKING REQUIRED 251.5 TOTAL PARKING PROVIDED 211 PARKING DEFICIENCY 40.5 Again, staff is utilizing the most stringent parking calculations to determine the number of required parking stalls (i.e. one (i) stall per 250 square feet of building plus the total number of students (123), not the daily attendance (40 to 50). If staff were to calculate the parking standards for offices at the time of building construction calculate 50 students per day, the required parking would be 130 stalls. Utilizing the least stringent parking calculations would provide a parking surplus of 84 stalls and remove the need for a variance. The property owner, Solomon Rastegar, has attempted to help ease the parking shortage by purchasing two (2) residential properties on Stockwell Avenue and developing them into parking lots. Mr. Rastegar has entered a shared parking agreement with Emanual Temple church, and is pursuing other properties for purchase or shared parking agreements. In addition, Mr. Rastegar restriped the subterranean parking and ground floor parking within the building in order to provide additional stalls. A condition of approval by the Planning Commission is that the parking within the building shall remain open and accessible and a parking lot attendant shall be present during business hours. Public Right-of-Ways The Department of Environmental Services has advised the Planning Division that Arval Street located just north of Martin Luther King Jr. Boulevard; and two (2) public alleys around the perimeter of the shared parking lot are not needed and could be vacated to adjacent property owners. Mr. Kung was advised of the recommended vacations. H:\WORDFILEIPLANNMG\STAFFRPT~appea12002-04.stockwdl.doc _ 3 _ Arval Street is located between 3621 Martin Luther King Jr. Blvd. (Mr. Kung's property) and 3625 Martin Luther King Jr. Blvd. (St. Luke's Church property/medical offices). Arval Street could provide between twenty (20) and thirty (30) parking stalls. The public alleys are currently utilized as vehicle access aisles and would probably not provide additional parking. The aisles are maintained by the City for use by the Stockwell Building and other properties in the vicinity. Shared Parking_Lot The shared parking lot is triangular in shape, totals approximately 31,720 square feet, and has 101 parking stalls. The lot was re-striped with angled parking to provide additional stalls. Ten (10) businesses have a percentage of the shared parking lot as follows: PROPERTY OWNER Stockwell Building Solomon Rastegar DOGCMG Partnership Elias Ayoub Steuber Chiropractic Charles Dun REMS Jose Montano, MD St. Lukes Church Enrique Chang, MD Michael Scott, MD Signal Medical Group TOTAL ADDRESS SHARE #STALLS 3680 Imperial 5/17 30 3660 Imperial 2/17 12 3654 Imperial 1/17 6 3650 Imperial 1/17 6 SEC Imperial/MLK 1/17 6 3617 Martin Luther King 1/17 6 3625 Martin Luther King 3/17 17 3633 Martin Luther King 1/17 6 3637 Martin Luther King 1/17 6 3621 Martin Luther King 1/17 6 10 17 101 Parkins of Nine ~9) Properties in Vicinity The Stockwell Building has a total of 211 parking stalls. The other nine (9) buildings in the vicinity all have a percentage of the shared parking lot, do not have nearly the parking capacity of the Stockwell Building. In fact, most of the properties are very parking deficient. Following is a brief summary. OWNER ADDRESS #STALLS + SHARED Solomon Rastegar 3680 Imperial 181 + 30 = 211 DOGCMG Partnership 3660 Imperial 7 + 12 = 19 Elias Ayoub 3654 Imperial 6 + 6 = 12 Steuber Chiropractic 3650 Imperial 4 + 6 = 10 Charles Dunn REMS SWC Imperial/MLK 23 + 6 = 29 Jose Montano, MD 3617 Martin Luther King 6 + 6 = 12 St. Luke's Church 3625 Martin Luther King 0 + 17 = 17 Enrique Chang, MD 3633 Martin Luther King 9 + 6 = 15 Michael Scott, MD 3637-41 Martin Luther King 8 + 6 = 14 Signal Medical Group 3621 Martin Luther King 3 + 6 = 9 TOTAL Nine (9) 137 H:IWORDFILE~PLANNMG~S7'AFFRPTIappea@002-04.stockwell.doc _ ,4 _ Public Comments Staff received approximately forty-three (43) petitions from citizens and doctors in the vicinity, mostly from the medical building at 3621 Martin Luther King )r. Boulevard. Mr. Kung has sent at least seven (7) a-mail letters/memos to staff, City Council, Planning Commission and management expressing concerns and claiming violations. The comments are lengthy so staff will not summarize in this report, as Mr. Kung will provide testimony. ENVIRONMENTAL ASSESSMENT The Community Development Department has determined the proposal to be categorically exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Section 15301 (Existing Facilities) and Section 15322 (Educational or Training Programs Involving No Physical Changes). An Initial Study and Negative Declaration were previously prepared for construction and utilization of the property. Even though not required, staff performed an Initial Study and prepared a Negative Declaration with Mitigation Measures. The City Council may decide whether to certify the Negative Declaration or determine the project is categorically exempt. OPTIONS The City Council has several options to consider as follows: 1) Deny the Appeal in its entirety, thereby upholding the decision of the Planning Commission to approve Modification of Conditional Use Permit No. 32 and Variance No. 2002-10. Allow St. Francis to remain on the 5th floor and also expand to the 4th floor. 2) Approve Modification of Conditional Use Permit No. 32 and Deny Variance No. 2002-10, thereby permitting St. Francis Career College to remain on the 5th Floor but not to expand to the 4th Floor. 3) Approve the Appeal in its entirety, thereby overturning the decision of the Planning Commission. St. Francis Career College would have to vacate the premises entirely. 4) Continue the public hearing and direct staff. RECOMMENDATION Staff respectfully recommends that the City Council open the public hearing, accept public oral and written comments, close the public hearing, and deny Appeal 2002-04, thereby upholding the decision of the Planning Commission to approve Modification of Conditional Use Permit No. 32 and Variance No. 2002-10. In addition, consider certification of the Initial Study/Negative Declaration. Attachments: Property Profile & Location Maps Parking Lot & Building Plans Planning Commission Resolution 2907 Planning Commission Minutes October 8, 2002 Parking Calculations Petition (Sample) Resolution 790, 961, 1022, 1054, 2309, 2362 Initial Study/Negative Declaration H:\WORDFILE~PLANNING~STAFFRP"Rappea12002-04.stockwell.doc _ 5 _ PROJECT PROFILE APPEAL NO. 2002-04 MODIFICATION of Conditional Use Permit No. 32 & Variance No. 2002-10 3680 Imperial Highway Source of Authority Lynwood Municipal Code (LMC) Section 25-13.1 sets forth uses allowed in the H-M-D zone; LMC Chapter 25-14 sets forth parking requirements; LMC Section 25-25.7 sets forth findings for Conditional Use Permits; LMC Section 25-26.7 identifies findings for granting a variance; and LMC Section 25-26.9 sets findings for parking variances. Properly Location and size. The subject property is located on the southwest corner of Imperial Highway and Stockwell Drive in the H-M-D (Hospital-Medical-Dental) zone. The parcel totals approximately 35,280 square feet in area. The Stockwell Building is five (5) stories in height totaling approximately 52,000 square feet. Existing Land Use. The site is developed with afive-story medical building. The surrounding land uses are as follows: Subject: Developed North: Imperial Highway then multiple family residences South: Shared parking facilities then medical offices West: Medical offices East: Stockwell Drive then multiple family residences Land Use Desi_ nation The subject property has a General Plan Designation of Commercial, and a zoning designation of H=M-D (Hospital-Medical-Dental). The adjacent property general plan and zoning designations are as follows: General Plan North: Townhouse & Cluster Housing South: Commercial West: Commercial East: Townhouse & Cluster Housing Zoning R-3 (Multiple Family Residential) H-M-D (Hospital-Medical-Dental) H-M-D (Hospital-Medical-Dental) R-3 (Multiple Family Residential) Site Plan Review The Site Plan Review Committee has reviewed the applications and recommended approval subject to conditions in Planning Commission Resolution 2907. Zoning Enforcement History St. Francis Career College is unauthorized, requires a CUP and parking variance. Public Response Owner of 3621 Martin Luther King Jr. Blvd. filed the appeal. Staff received approximately forty-three (43) petitions against St. Francis Career College. H~.IWORDFILEIPLANNINGISTAFFRPT\appeal2002-04stockwell.doc - 6 - LOCATION MAP ~~ ~~ ., °~ o ~ ~, ~ ~ 2titi~ ~~o ~" ' ~° << ~~ ~ P ~,~ ! a ZZ 2y :~r:( ~ a~ 1°° ~° ~Py~ ~/ 'a' ~ ioo ti ~ ~ 2~ ~~~ P' .\ h° /2O - - - ao 23 O6 S `~ 4. -~ Z O8 26 ~s 2~ m 3z6j O 1~,6p ~~ ~ ~' h~~s U09 ~~ ~ ~ ~ ~~ 2~ Q~ 20, 92 0 ~ o goo 8S o9 ;ss4.~or riiosv, Sp ~ .ti 2r2 B4 ~~ ra ~~ so \ 18.98 16 ~9 N ~ ~~ O Q ri ~ So S ~.. r2.~ 6p cb ~ ti O J 0 1 ` 12 o r2 0 ~ ~ ~ so ti ~,. 1 ro r\,t 13 ~ , ~ ` \ ~9' of o 0 %~ o so so~~' ~~ ~ '~ \ 14 ~ ~5 t z¢ ss -~, ~o ,v 16 ! p OO R. 2335 (~ M 7 ~ ~~ .-is 5p N1~ MqR TAN ;, M s° ~VTN~~ , _ . 8; CascNo. MODIFICATION OF CONDITIONAL USE PERMIT N0.32 VARIANCE NO. - Site Address: 3680 IMPERIAL HIGHWAY (STOCKWELL BUILDING ) Applicant Name: ST. FRANCIS CAREER COLLEGE 300' or [ ] 500' Radius Map u W 0 0 0 O ~~ V ti O m w CD r~ y ~i z n H ,,, l1] hi n 0 r yry...~~ l'J L'1 l~ (D a a rn W 0 H ro H r x H x k ~n H n x E l~ r r bi Q H r d H n ~: n z 0 .~ b H M H n y H z 0 0 z d H y H 0 z r C ~~ r~ ro l~ '~ H H W N VJ, 8~ ~J ;agE z~ (~ ~ odp .N I}'1 0 0 r3 .,~.oc,Sf.Egs j °, b0~ 8hrq~ ~S I ~~~$dnw^°~d SL ~ o f of 4 I d~ l~ b bn !, o I ~ 7d1~0/1 ~V~ w w ~ ~ M1~ 2, b ~ °^ewti `obmv t` ;/ sorz~ ~ ~ a > a~ as nos ~ r a o<>~ L, . o ~ 0 SO/.Q'~W a M.n.by.i3':~ Q Sa/ ° pn3or w ~ 5 99IZ`~ks ~,yo1W ~ 9f/ 0 9Z $ ~ 0 G ~ 3L[6x/I o. Ch~ / N.` 60! ;a/ S£Sol ~ o St~So~y beso, a L floe " -~- B 78 60 V 7B 'o: ~f/ ZZI y0' °£5°l l~h°' ocsol' ~ lF nI. oC~3o/ ° °1 Z s ~ ~~ ~! o_ czr Lbn/ ~ seb°'` h~49' 6/ ozf--r~o Scio ~tzhZnr ` 01 ryeyol ¢ n ~Cb~t I uCyo/ n ~12y10/ ~Cbz0/ ` ~ r~o i s f ~ e° L ~ ;~ g i w L A '~/yZ6 / ~jl5 o/ " w fib°.e~w GII64f" y°~ SSOZi CL'r ~ S'S Oar fG y7~of / a . 9 ~,~,V~ I g m a % / a W goho7 9n log~i Y a/o6oJW o 66~/ay~r o a) ' SOUa/ 96-Da/ SD'OlI Sot S ~/ o W SOf OI Lll ~ g SC 4 °4 oy p-/ 0 oy 7B 0°a°1` ~ ~ v 7B ooyol` ~ ~3/~Y seoal 9e'ozi senz/ o 6or n D W // 0~ 1 ~~9cioi ~ 5~8 h98oJ ~ OB ~ OZ ,0t~~ 8h~i r a. r szoz/ . 9zoz sz'n l 4qv°l :' b 3Zl z ~f ' ~ ~-~, .~ ~ a ~n z o ~ ~~ ~~ 26p21 ^' t I~~ i;. .' ~ ~ . ~~ '\ ; ppl C `~w ( ZSLS ~- S[ Ste srtz =~'" ~ ~ '3~t d NC os ,~ ~ c ~ ~ o`-_c I / Ohl s Ic yo! ~ C ;~ a u ~~ ti~ v o' ~ .0 C d r cw ~ °. o ~ -b . v a~ r ~ b 30, 2 .9~1 +. ~~1 t l ! o b / ? ! TF jl \ 7l ' ~ Z t d e LLY -- ~~~ ~ I o~ ° 9b601 B9 0 - ~ €Fy0/60 o'~6v/6f o ~ /ntv~OZ ~l - -- 9B ~ 6L ~ 9' 1'b ~ h~ygo r ~ z ~ " J r P30ps ~ f ~,~ hz _ o ~/£bo!-' oF3go/ ~ y -~ ~ L : P6o/ZZ ~ ~ o d_o/ •0 /B ss e3o~ _ . _ o ~ ~~~f Q fZ -~Z4 f o/ ~ Z8 bg ~ ~pdo/~' f bo%, - --~ ° Z6 0~ ~ fB ~ E'9 , l3olps d / Fp7-: 6o~Z ~ 6~, c m-~ ~ b 0l ~ --- Z9 - _ ~ SS ~ ~ _ , /5 0% /bo 6ll ~ ~--0~- ' ~n ~ SB ^ l9 / lac- ~o a; - ~~~' °~Sl/ ~~ ~ba~ ~ 99 ti G 7ba 9/l ~%030 , ~ y o ~9 65 i ~~~~~/ 76'32, °5~ o h SSBd LZ I~! o L o~(J/ ~~}~ 06 ~ `II~~} ci _:, zo ~6'YY ~ I~ ° 30121 zo~oz/ CI b.(~x /~0 f; ~~g/ ~ ~~~ °~~ 76'l1l3d{NI W v r~ z a LOCATION MAP ~., , M ~ ~~ ~ ~~ q ~ ~r h ~ ~~ .\~ `, \.. ~ v ~`a Pte, ~. l~~- w .~ ~ ~~ ~.l ~'• (V V ~i ... ~ ~= ~,~~. A ` ~ ~--~ ' v ~ i ~ ~ ~ /' ~ // I `~ I ~ ~ lam. ~, _ ~ ~ ~ 'fir ! ~ ~ ;~ `•~, a ,. ~'~ ~ i ~ / / ,'~ ~ ~ ~ ~ ., i ~ ~ ~~~~ r~,N . r --- ~- ~` . --- P~ ~~! '---- ' - ~-~ ~ ~ A .~_.~ . ~~. MODIFICATION OF CONDITIONAL USE PERMIT 32 Casc No. Site Address: 3680 IMPERIAL HIGHWAY (STOCKWELL BUILDING ) Applicant Name: ST . FRANCIS CAREER COLLEGE [ ] 300' or [ ] 500' Radius Map . ~~ ~` ~_ ~' ,~f r~ ~~ ~t o.._ ~ `~~ ^~ i ~ ~: ~~ ~ ~ ~ ~ ~t ~~ ~ ~ '~, ' ~ ~ ~ ~1 i~ u ~~: ~ ~x r ~a ~_ h Z S° o ft ~ ~ ~ ~ ,~ ° ~ a ~ P . w ~ z p ~` o '~ ~ ~ s ~ 0 z N p J- N ~ ~ > p - y D 3~ ~ ~"' ~u P I! ~ P ~ o"' A' ~ a ~ N ~ ~r ip u ~`~°u~sQ~~oD ~r ~ !~' ~. i. p. y f r I f 4yjQmpQi7a ' ~ n; P~ m 1 U z ~Iq~'S5 u"'nfuv -~~p'op~~~d ~}~a~'~~~i~~ . y G ~ -I m ~ ~M< ~_ ~ 0 ~' ~~~ ~ Pi ~~ ~~li ~ ' ., ~ ~ ! T ,~ STOCi:WELL BUILDtI~JG PARKIPdG LOTS 3680 IMPERIAL FiIGHWAY 11011 STOCY.4VELL DRIVE 11015 STOCK6•JELL DRIVE m u~x' p~' ~_~ rx ru ~Y A~ R~ nbz s,~i n Qr~ ~~, A ,Y a~ a` ` ~s,~ // \ \ ~ ,~ u r ~ ~ s~ k `m~ ~ o ~ `~ \ -t • ~ ~ U ~~ ~ ~ pr ' ~0 ~ \ r ~ A ) .d ,~ >A~ ~ ^ II~ G o ~ ~ \ ~ ~u f 1 yi,~ ~~. ,o ~ ~ yv ~~ o r A `d ,'~ > . ` ~ u ~ ~ ^ A nbk~ ...1 ~ ~'~ ~' 1 0 U o y d Sob' n 1; y` 7 1 d r~ 1 P N N p W z -~ O ~ v p ~ -t \ rn~, ° 1 I ,~nr ~~ ° A a ~ ~ 0 ~~ ~~ ~ ~~ .a m ~ ~ ~' ~ G ~ o' y d~ ~°~ , ` 1 1 ~ = _ '_' ~ ~-a ~'oa ~ „ n ~'r ~u ~ v v ~ 3~~ \ / {~ ~ p` ~Y~~W ~~ ~.m• ~ e`er ~ /A ~` o > I\ o ~ ~~ a ~6 c a~~ ; .. v ~`' ~ o ,a, ~ e; ~E o~ ~ ~ Z6.~s, , ~,es, ~.~~ ~ ;_ ~,~ 2~~- ,~~ \ ,,ff m 6r e~~~ - A, \\ _..__..._,,,,T i EXHIBIT ONE PAGE THREE OF THREE FOR CONSTRUCTION r1 ~1 CONTRACT. ~--- Al v ~~ ~~ v W _X J cD i ~ ~ v ~ _ y a ~ S ~ '~ ~ ' .v • ' ~- / - ~ ~ ~~ 1 ~ . fv~W pLCSa~ r .T.e ~ P,,,~~-~- to ~W I~ ~F..~iSTi NG ~ GuTrER i I l ~ ' ~ ~ '~~' ,, ~~ ~~ :i ~-~TYF? FCC TYP. PAiZK1NG 5 / ~~, STALL S7RlPING SEE Nom, ~ u c rn ~ X ~ ~ ~ . ,~ ~i ~~ ~ N_ ~~~ ~~~ J~ v ....~., N p Z 5'- o" z5'- a" ~_ ,y . I ~ I p ~vVa Liy O I c~ ~ r5' t8' Iz' T' ~ O ~ ~ I (, i~ ~ `A _ ~ N ~ ~ 3 ~ D r- ~ ~ ~ ~ o+ a~ q ~ ~ ~ ~ ~ n ~ N i< ~ .n cQ m ~ ~ _ ~ ., 7._ ~ S m r~ ~ ~ ~ ~ - ~ ~ ~. y~ ~L Q ~ r. ~~ m ~ ~ ~: ~ ~, ~~1.J.1 IZ T' 7111-y1 ~ o~ . _ t-~ i ,r'`" ~-~- "~ '' ~ n .-, 1~7,~~'i2~02 E~~:<1 S.J.R. 1NVESTIUIENTS, INC. IU05JtfucyCa spud BeverlyHtlZs, Cri 9oz.ro•zs~o .T. iuma~ (3IOJ 859.0677 e 'r~4./F~ . ~~~ tl 31G659067j S~LOFAf1N Rf:;'~TEia~.1R °;~~3E [2i'6 Qctober }, ?OC}2 Signal M[ed-cal ~ronp 4047 W. ~h Str. eat. Los Angeles, CA 9UUU5 Via kax ~Ta. (949} 595-4898 - Attention: lV;[r. Joseph T. Bung Dear 11~-. Kung, Luring my recent rrteeting with the City of Lyrawaod, the city o2Ticials have ge>«erously proposed to va~.ate ~it~~ai Street as we}l. as all t}~e alleys bordering the triangular parking lot which you owt~ 1./} 7 and we owx~ 5/17 share. We fully support this idea: as the vacation should be ratade itt the name of the owners of the triangular parking It>ty Vile az-c setxdzt~g a copy of this letter to each slid every other 9-i.atet-e3t Raider in his or her property. L~1e are ready and willing to cia t}le paper wat•ks to make the application to the city immediately. 'lease fax. us your positive respc>ztse as so~oz~ as possible far which wt' thank you in advance. Xours truly, ~ulornon Rgstegar c.c. City of Lynwood ;st. Francis Medical Center -intexest holders Facsimile : (31 Q} g59-0678 1f3/0~'~'~F]S~ 1c1: ~l3 S.J.R. INVESTMENTS, INC. 10t7SSckzyler ~yn~ Beverly.~lt!!s, Ca. 90210.29363 I'fwne: (310J859.0677 LEr~SE AG~ZEEI~iEN7C' This lease executed in duplicate at Lynwood, California this l~` day of October 2002 by and between Rev. Car! }~. Stewart of Emmanuel Temple Church and Mr. Salomon Rastegar of S.J.R. Investments, Inc. hereinafter called respectively as lessor and lessee with regard te,~stalls of parking on open premises of'the church during the weekdays. r~ The term is for a period of 60 months then renewable on a yearly basis. Rent is for SSA-~GuJ per month and is due every 6 months in advance. y~~ .. Location: Open spaces of the church located at 3740 E. Imperial Highway, Lynwood, CA 90262. The thirty parking stalls will be available to tenants, employees and patrons of Imperial Stockwell Medical Center located at 3680 E. Imperial Ilighway, Lynwood only during weekdays. J' ~' ..~; ev. Carf W. Stewart Mr. Solomon R stegar 1~0 : Emmanuel Temple Church Foi•: S: J.R. Investments, Inc. EuLQMOhJ RASTEGAk PAGE ~~ G16659~E7S Facsimile : (310} 859-0678 RESOLUTION 2907 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD, APPROVING MODIFICATON OF CONDITIONAL USE PERMIT NO.' 32, TO PERMIT THE OPERATION AND EXPANSION OF ST. FRANCIS CAREER COLLEGE, A TRADE SCHOOL, ON THE 5r" FLOOR AND HALF OF THE 4r" FLOOR, LOCATED AT 3680 IMPERIAL HIGHWAY (STOCKWELL BUILDING), IN THE H-M-D (HOSPITAL-MEDICAL-DENTAL) ZONE. WHEREAS, the Lynwood Planning Commission, pursuant to law, conducted a public hearing on October 8, 2002, on the subject application; and WHEREAS, the Lynwood Planning Commission considered all public oral and written testimony presented at the public hearing; and WHEREAS, the Community Development Department has determined that the proposal would not have a negative impact on the environment pursuant to the California Environmental Quality Act (CEQA) Guidelines, a Mitigated Negative Declaration was previously prepared and approved for up the five story, 52,000 square feet building, therefore; Section 1. The Planning Commission of City of Lynwood hereby finds and determines as follows: A. The granting of the Conditional Use Permit will not adversely affect the Lynwood General Plan. B. That the proposed location of the conditional use is in accord with the objective of the Zoning Ordinance and the purpose of the zone in which the structure and land uses are located. C. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to the properties or improvements in the vicinity. D. That the proposed conditional use will comply with each of the applicable provisions of Chapter 25, Zoning, of the Lynwood Municipal Code. Section 2. The Planning Commission of the City of Lynwood, hereby approves MODIFICATION of Conditional Use Permit No. 32, subject to all conditions, restrictions and limitations set forth as follows: COMMUNITY DEVELOPMENT 1. The conditional use must be acted upon within 180 days of approval. The Conditional Use Permit shall become null and void 180 days from the date of approval if not acted on within this period. One extension of 90 days will be granted if the extension is requested in writing prior to expiration. H: \ W O RDFI LE\P LANNiNGU2E50 S\reso 2907. doc -1- 2. The project shall comply with all applicable regulations of the Lynwood Municipal Code, the Uniform Building Code and the Los Angeles County fire Code and shall be developed in substantial compliance with approved plans on file with the Community Development Department, Planning Division, dated October 8, 2002. 3. The applicant shall meet the requirements of all other City Departments to include but not be limited to Building & Safety, Environmental Services, Fire, and Redevelopment. 4. Any proposed subsequent modification of the subject site or structures thereon shall be first reported to the Community Development Department, Planning Division for review. 5. The applicant or his/her representative shall sign a Statement of Acceptance stating that he/she has read, understands and agrees to all conditions of this resolution prior to the issuance of building permits. 6. Conditions of Approval shall be printed on the plans prior to submission to the Building and Safety Division for plan check. PLANNING DIVISION 7. This Conditional Use Permit MODIFICATION is for the St. Francis Career College to operate on the 5th floor and half of the 4th floor only. Neither St. Francis nor the property owner shall sublease any part of the approved areas. 8. Floors one (1) through three (3), and half of floor four (4) shall be utilized for medical offices only. 9. The first floor parking areas and subterranean parking facilities shall remain unlocked and be accessible to the public, college students and staff during all business hours. A security person shall be stationed at the entrance of the underground parking area to direct and regulate parking and traffic. 10. The applicant shall construct a trash enclosure constructed of solid block on three (3) sides, a minimum of five (S) feet in height, and have asight-obscuring gate. The trash enclosure shall located near the building and be accessible to the city solid waste contractor. 11. No outside storage of materials, equipment, personnel belongings of any kind shall be permitted. 12. Prior to installing signs, the applicant shall submit detailed sign plans and obtain a sign permit. 13. All parking lot areas shall be permanently paved, maintained in good condition and parking stalls shall be striped and have bumper guards. The thirty-three (33) parking stalls in the shared parking lot, of which the property owner has a 5/17 share, shall be delineated and signs installed to identify they are solely for the Stockwell Building and St. Francis Career College students and staff. 14. The applicant and/or property owner shall submit a detailed parking plan that identifies first floor parking, subterranean parking, on-site parking, shared parking lot, and parking at Emmanuel Temple Church. Such parking plans shall be submitted to the Community Development Department, Planning Division. H:5 WORDFILESPLANNINGU2ESOS5ruo2907.doc -2- 15. The applicant and/or property owner shall provide security person(s) to oversee and police all parking facilities on the subject property to include the shared parking lot area. 16. The property owner shall maintain parking facilities as follows: a) 11011 Stockwell Drive - 22 b} 11005 Stockwell Drive - 20 c) Underground - 104 d) Triangle 5/17 - 33 e) Lot A 39 f) Emmanuel Church 40 TOTAL 258 17. The property owner shall work with the City of Lynwood Department of Environmental Services to vacate the two (2) public alleys and vacate Arval Street in order to provide additional parking and vehicle access areas. The property owner shall contact adjacent property owner(s) regarding vacating and maintenance of public right-of-ways. 18. The property owner shall keep the shared parking agreement valid for a minimum of forty (40) parking stalls for the duration of the St. Francis Career College. Such shared parking agreement shall be reviewed and approved by the City Attorney and recorded with the Los Angeles County Registrar Recorder. 19. The properly owner shall pursue shared parking agreements with other properties and shall pursue purchase of adjacent properties or properties in the vicinity to develop additional parking facilities. 20. The property owner shall work with City Planning staff to analyze, review and pursue additional and/or alternative parking facilities and parking methods in order to provide additional parking, reduce parking and traffic circulation, and improve parking and traffic safety. BUILDING AND SAFETY DIVISION 20. All construction shall meet or exceed the minimum building standards that are referenced in the following codes: The Uniform Building Code - 1998 edition; The Uniform Plumbing Code - 1998 edition; The Uniform Mechanical Code - 1998 edition; The Los Angeles County Fire Code 1999 edition; The National Electric Code - 1996 edition; All as amended by the California Building Code of 1998. In case where the provisions of the California Building Code, the Lynwood Municipal Code, or the plans or specifications in these plans may conflict, the more restrictive provisions shall govern. ENVIRONMENTAL SERVICES DEPARTMENT 21. Submit parking plans to meet parking requirements set forth by City of Lynwood Planning Division. H:1 WORDFI LE\PLANNINGIRESOS1rao2907.doc -3- LOS ANGELES COUNTY FIRE DEPARTMENT 21. The applicant and property owner shall comply with all provisions set forth by the Los Angeles County Fire Department. Contact the Fire Prevention Division, 5823 Rickenbacker Road, Commerce, CA 90040, (323) 890-4243. Section 3. A copy of Resolution 2907 shall be delivered to the applicant and the property owner. APPROVED AND ADOPTED this 8~' day of October 2002 by members of the Planning Commission, voting as follows: AYES: Barnes, Patel, Abarca, Reed, Dove, Morton NOES: None ABSENT: None ABSTAIN: Gomez APPROVED AS TO CONTENT: Grant Taylor, Deputy Director/ Economic Development Jim Morton, Chairperson Lynwood Planning Commission APPROVED AS TO FORM: Julia Sylva, Deputy City Attorney Planning Commission Counsel H:1 WORDFI LEIPLANN MGUtESOSlrao2907.doc -4- lk?!!'7ti/l~k~l dy: h1 '~:10c~5tibh rt SGi_OF~lCsi•J RA~TE~==x'~R F'~GE `~2/fJ1 ~.J. R. IAfVE~TNIENTS, INC. .toessctiuy£v tR~ Bevetty,7{~, t; p, saz~o<z93n lLfst of ]Parkitt~ Spaces )For Tntperial 11~edicall°'laxa Loca;tiott Na. of ]Parkin~~ 1, 011 Staclcvvell I]rive ~ % i 115 Stockwell Drive ~~. ~Jndexgxound Paxtci:tg n>rtlxe Auildizzg Triaz~~ular ~arkiti~ La± Lc~t A in Fxort of the ;Bldg. Rented ~hurclt ~'arking 'TotA.l Pa>rklttg Spaces ~'T ~~~~` ,x`i' ~ ~, 34 .~'_-•- ~~ I ;zs~ ~~~~~~ f pXatts Available A.vaila.ble Not .A.vailablP Available Available Not Available Facsimile : (31 q; E/,g_Q~~7f~ 2001 Parking Lod '~ ax Shanss Sh~rec ~ Sdomon Riastagsr 5 SJR Investment Inc. 1005 Schuyler Road. seveny t111b, cA 9020-2930 ~6-$a ~l'1~R~~~ '`~"'Y 310.859-t~77 1 The OOGCMG ParoterWttp 2 c1o Dept OB/GYN KDMC Zo~Mp ~Se; CAn90069~ ~~ ~ ~ ~ ~iyP~R~'4 L y'`~ y 310-668-~t33d 3 Ellaa Ayoub, MD 1 3654 imperial t{wy Lynwood, cA oo2e2 3 ~~~ /1yPFR//~-~ y~/Y 310-638-4125 4 Steuber i;hiropraCtlc Ormopedic Group 7 Bernard W. t3tsuber, MD 3650 Imparlal May. Lynwood. CA 90262 3 6,x-0 •~"f Pyre/AL /y~„/ y/ 3~o-e3a874, 6 Charles Dunn REMS. Inc.Compeny, 1 MLK Lynwood, LLC CAnWy/imperial ~M923 eoo w. eth st., suite eoo co r~ N~ k R ~ r,~ (t cE.~h~R Los Anfletes, CA ~01T . z,3.683-osoa M~ K / i~ P X2!!4 ~ 8 Joao Montano. Mb 1 3817 E. AAartin Luther Kind Btvd, LynwOpd, Cn 90262 3 6 (7 M C K 310-830-1171 7 St. Luker Orthodox Church ~ 13281QunMes Gwen 4rovo, CA 92640 3~ L r M ~ K 714.971~2244(off) 8 En-ique CI-anp, MD 1 1201 Long $oach Bind Long Basch, CA t30~d,3 (3t333 MLK BNd) MC /C 3 6 3 3 iS62.437f8949 9 Michael B. Scott. MD 1 3837 E. March Luther King 81vd, $ulte B • Lynwood, CA tt02Q7 310.537.9230 _ 3 ~ 3 7 - 3 6~G/ tij,[K 10 Signal Motlicst Group 1 4047 West 7th St. Los AnQelea, cA 90005 3 6 L ~ M~ /~ Twat 17 P~Ar-n:A, GO~ill~~ ~~~~/OZ SOLUTION 2909 ENTITLED: A RESOLUTION OF TH P NNING COMMISSION OF THE CITY OF LYNWO , AP VING TENTATIVE PARCEL MAP NO 2002-03, MAP 92, IN O R TO SUBDIVIDE ONE PARCEL INTO TWO L SAT 11001-11 WRIGHT ROAD, LYNWOOD, CALIFORNI N THE R-3 (MULT E FAMILY RESIDENTIAL) ZONE. ROLL CALL AYES: MORTON; ABARCA, NOES: NONE ABSENT: NONE ABSTAIN: NONE DOVE, BARNES, /PAYEE, GOMEZ, RESOLUTION 2910 ENTITLE RESOLUTION OF THE PLANNING COMMISSION TH CITY OF LYNWOOD, APPROVING CONDITION USE PE T NO. 2002-25, AND, WITH APPROVAL OFT TATIVE PAR MAP NO. 2002-03 (26892), ALLOWS T DEVELOPMENT OF EIGHT (8) APARTMENTS, TWO ORIES IN HEIGHT, WI TUCK UNDER PARKING PROM G 2-CAR CARPORTS FO ACH UNIT LOCATED AT 1001-11009 WRIGHT ROAD, NWOOD, CALIFORNIA THE R-3 (MULTIPLE FAMILY RESI NTIAL) ZONE. AYES: MORTON, DOVE, BARNES, PATEL, GO ABARCA, REED NO NONE ENT: NONE BSTAIN: NONE Item #9: MODIFICATION of Conditional Use Permit No. 32 and Variance No. 2002-10: APPLICANT: St. Francis Career College - 3680 Imperial Highway Chair Morton announced new public hearing agenda item #9. Deputy Director/Economic Development Taylor presented the staff report and stated the applicants are requesting approval of a Modification of their Conditional Use Permit to continue to operate a trade school, the St. Francis Career College on the 5th Floor of the Stockwell building and expand to approximately half of the 4th Floor within the existing Stockwell Building located at 3680 Imperial Highway 'n the H-M-D (Hospital-Medical-Dental) zone. In addition, the applicants are requesting a variance to reduce the number of parking stalls required for a trade school and increase the maximum 400' distance for shared parking facilities to 600'. Deputy Director/Economic Development Taylor stated the Stockwell Building consists of five (5) stories and totals approximately 52,000 square feet in area and is located on a parcel 35,280 square feet. The St. Francis Career College currently occupies the 5th floor that totals approximately 13,250 square feet, and proposes to expand to half of the 4th floor that would ~_ total approximately 6,625 square feet that would bring the total trade school floor area to 19,875 square feet. 123 students are currently enrolled at St. Francis Career College with 40 to 50 students being present on a daily basis. Deputy Director/Economic Development Taylor stated the primary issue with the Stockwell Building and other facilities in the immediate area is a parking shortage. Ten (10) buildings are in the vicinity and have a portion of a shared parking facility on a triangular lot adjacent to and immediately south of the Stockwell Building. Deputy Director/Economic Development Taylor stated that when the Stockwell building was constructed, one (1) parking stall per 400 square feet of building area was required for medical offices. Because the Stockwell Building is requesting a trade school that has a higher parking requirement, the entire building should meet current parking standards to include one (1) parking stall per 250 square feet for medical offices, plus one (1) parking stall per each student for the trade school. The medical offices would require 128 parking stalls and the trade school would require 123 parking stalls for a total of 253 parking stalls. Deputy Director/Economic Development Taylor stated the property owner has signed a shared parking agreement lease with Emmanuel Temple Church located at 3740 Imperial Highway for forty (40) parking stalls and based on the current Stockwell parking facilities of 218 stalls, have a total of 258 stalls. However, the church is farther than 400 feet from the Stockwell building that would require a variance. In addition, if the Planning Commission does not approve the shared parking agreement, or the church does not record the parking agreement, a variance to reduce the number of parking stalls is required. Following is a parking summary: Location #Stalls 11001 Stockwell Drive 22 11005 Stockwell Drive 20 Parking Garage & Subterranean 104 Shared Parking (5/17} 33 Lot A 3 9 Subtotal 218 Church shared parking 40 TOTAL 258 Deputy Director/Economic Development Taylor .stated the City would approve of vacating Arval Street and two (2) public alleys to provide additional parking stalls and vehicle access areas. The property owner of the Stockwell Building, Solomon Rastegar has agreed to the street and alley vacations and is pursuing purchasing adjacent residential lots to provide more parking. Mr. Taylor identified additional correspondence distributed to the Planning Commission today that was submitted by Solomon Rastegar and Joseph Kung who is an adjacent property owner at 3621 Martin Luther King Jr. Boulevard. Associate Planner Art Barfield summarized several statements made by Joseph Kung in Mr. Kung's memo and stated that Mr. Kung's quotes of Mr. Barfield were inaccurate and misleading. Vice Chair Dove inquired if parking would be less for medical offices than a trade school for expansion to the 4~' floor. Deputy Director/Economic Development Taylor responded yes, 80 stalls verses 123 stalls. Chair Morton set ground rules for the audience as a large number of persons were present wishing to testify. Keep testimony to between 3 and S minutes and do not be redundant with testimony. Chair Morton inquired to Deputy City Attorney Sylva if limiting testimony was appropriate. Deputy City Attorney Sylva stated that was up to the discretion of the Chair and that it is common practice in other cities to limit testimony for speakers. Chair Morton opened the public hearing. Carol Lee Thorpe, Vice President of St. Francis Career College spoke in favor and provided background on the college courses and training. Ms. Thorpe stated they and the property owner would comply with all conditions and it would take 10 days to 2 weeks to implement parking control conditions and distribute parking passes to the students and staff. Said the subterranean parking is striped and available. Chair Morton inquired if parking passes would be provided for church parking. Commissioner Barnes inquired as to days and hours of classes and number of students/staff using public transportation. Commissioner Gomez inquired if St. Francis has considered other locations for the trade school or expansion of the trade school to include US Bank, Superior Warehouse, etc. Also inquired about students coming from Hawthorne and Lennox St. Francis facilities. Chair Morton inquired about curriculum requirements and accreditation by the State of California. Carol Lee Thorpe said parking passes would be required for subterranean, shared, and church parking. The school operates mostly Monday through Friday 7:30 a.m. to 4:00 p.m. with a few evening and weekend classes. Ms. Thorpe said she did not know the total number of students or staff using public transportation but ten students were subsidized for public transportation. Also paid students from other areas come to the Lynwood facility and some Lynwood residents go to other facilities. St. Francis Career College is accredited. Marilyn Overbee, Dean of St. Francis Career College spoke in favor. Commssioner Abarca inquired about school funding. Commissioner Barnes inquired about different training courses. Carol Lee Thorpe responded to questions. Solomon Rastegar, 1005 Skyler Road, Beverly Hills, CA is the property owner and spoke in favor. Joseph Kung, 20866 Pale Run Drive, Diamond Bar owns the medical building at 3621 Martin Luther King Jr. Boulevard and spoke against the applications due to parking shortage and past violations of city codes and conditions of approval by the Stockwell building. Mr. Kung raised a number of issues to include the following: • City should use square footage of rooms for parking calculations • Against Variance and Resolution 2908 • Summarized previous Resolution 2362 • Summarized other previous resolutions • Subterranean parking locked to public • Security guard • Shared parking problems • Inaccurate number of parking stalls • Parking stalls do not meet minimum size or backup area • Legality of shared parking agreement with church • Number of compact parking stalls • Wants number and sizes of parking stalls verified. Enrique Aranda, 11023 Stockwell spoke in opposition. Mr. Aranda accused staff of hiding documents and violating State Environmental Law (CEQA). Deputy Director/Economic Development Taylor stated Mr. Aranda and Mr. Kung submitted petitions against the application from property owners and doctors that have been forwarded to the Commission for review. In addition, the application is a tenant improvement and is exempt from CEQA. A Mitigated Negative Declaration was performed in 1981 for the original project approval. Tom Brody, 3621 Martin Luther King Jr. Boulevard spoke in opposition due to parking problem. Senior citizens have to walk too far. Dr. Karamedin, 3621 Martin Luther King Jr. Boulevard spoke in opposition. Dr. Karia, 3621 Martin Luther King Jr. Boulevard spoke in opposition. Mike Lundquist represents property owner of 3625 Martin Luther King Jr. Boulevard and part owner of shared parking area. Property owner is St. Luke's Church, 13261 Dunkley Avenue, Garden Grove spoke in opposition. Said the church council would review proposal. Concerned about parking shortage, illegal parking and potential liability. Requested continuance. Dr. Syed Samee, 3621 Martin Luther King Jr. Boulevard spoke in opposition. Richard Simon, 1200 5`h Street, Manhattan Beach, spoke in opposition. ??(inaudible), resident at 11203 Stockwell Drive spoke in opposition. Solomon Rastegar spoke in rebuttal stating he would comply with all conditions and that the parking shortage is not just a concern of the Stockwell building, all businesses in the area have deficient parking. Carol Lee Thorpe spoke in rebuttal stating they would comply with all conditions. Chair Morton inquired about conditions of approval and parking permits. Deputy Deputy/Economic Development Taylor summarized conditions from Resolution 2907, Modification of Conditional Use Permit 32. Commissioner Gomez expressed concern regarding limiting public testimony. Would like to hear testimony from Sisters of Charity who own and operate St. Francis Hospital and suggested continuing the item. Commissioner Gomez also suggested utilizing other shared parking sites that have sufficient parking facilities and shuttle students to the school. Vice Chair Dove commented he is aware of the parking problem and the need for parking enforcement. The parking problem existed before the college and the college has intensified the parking issue. The subject property and other properties in the area all need more parking and other parking facilities should be pursued. Commissioner Reed commented the parking has always been bad and has gotten worse the last few years. Stated St. Francis Hospital charges for parking that leads patients to search for free parking facilities. The City should assist with additional parking and pursue a parking structure. Commissioner Abarca commented parking structures are needed and maybe a shared parking agreement with Superior Market or Lynwood Plaza could be pursued as they both have abundant parking facilities. Chair Morton commented each business should provide a fair share of parking and other parking facilities should be pursued. Motion by Vice Chair Dove to approve Modification of Conditional Use Permit No. 32 and approve Variance No. 2002-10, 2°d by Commissioner Reed with a condition that St. Francis Career College enrollment has a maximum of 123 students, no more. Deputy Director/Economic Development Taylor called roll and both motions to approve passed 6-0-1 with Commissioner Gomez abstaining. RESOLUTION 2907 ENTITLED: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD, APPROVING MODIFICATION OF CONDITIONAL USE PERMIT NO. 32, TO PERMIT THE OPERATION AND EXPANSION OF THE ST. FRANCIS CAREER COLLEGE TRADE SCHOOL, ON THE 5TH FLOOR AND PART OF THE 4TH FLOOR, LOCATED AT 3680 IMPERIAL HIGHWAY (STOCKWELL BUILDING), IN THE H-M-D (HOSPITAL-MEDICAL-DENTAL) ZONE. LL CALL AYE MORTON, DOVE, BARNES, PATEL, ABARCA, NOES: ONE ABSENT: E / ABSTAIN: GO RESOLUTION 2908 TIT PLANNING COMMISSI APPROVING VARIANCE PARKING STANDARDS FOR TRADE SCHOOL LOCATE LYNWOOD, CALIFORNIA MEDICAL-DENTAL) ZO LED: A RES TION OF THE OF THE Y OF LYNWOOD, 2002- REDUCING MINIMUM S NCIS CAREER COLLEGE D 0 IMPERIAL HIGHWAY, IN T H-M-D (HOSPITAL- ROLL CALL AYES: TON, DOVE, BARNES, PATEL, ABARCA~ NOES: ONE ABS NONE A AIN: GOMEZ CONTINUED REGULAR AGENDA NONE NEW REGULAR AGENDA Item #10: Home Occupation Appeal No 2002-01 Applicant: Jaime Sandoval - 11325 Annetta Avenue Chair Morton announced new regular agenda item # 10. Deputy Director/Economic Development Taylor stated the applicant has submitted a letter requesting continuance to the next meeting. Motion by Vice Chair Dove to continue, 2°d by Commissioner Gomez. Motion passed 7-0 by general consensus. Item #11: Environmental Assessment -Site Plan Review No. 2002-16 APPLICANT: Ken Herold (D & D Services) - 10401 Alameda Street Chair Morton announced new regular agenda item #11. Deputy Director/Economic Development Taylor presented a staff report and stated the applicant proposes to construct a 39,396 square foot warehouse with accessory offices for final assembly and storage of motorcycles and personal watercraft. Pursuant to the California Environmental Quality Act (CEQA), staff performed an initial study and determined that possible negative impacts may result from the project pertaining to water, hazards, and transportation circulation. City of Lynwood Community Development Department 11330 Bullis Road Lynwood, CA 90262 NEGATIVE DECLARATION County Clerk County of Los Angeles 500 West Temple Los Angeles, CA 90012 RE: Negative Declaration for MODIFICATION of Conditional Use Permit No 32 and Variance No. 2002-10 Project Name To Whom It May Concern: Application has been filed with the City of Lynwood for approval of the project known as MODIFICATION of Conditional Use Permit No. 32 and Variance No. 2002-10 located at 3680 Imperial Highwa~in a H-M-D (Hospital-Medical-Dentall zone, and to be implemented by the City of Lynwood Community Development Department, Planning Division. The project is briefly described as: MODIFICATION OF Conditional Use Permit No. 32 and Variance No. 2002-10: Approval to operate and expand the St Francis Medical Career College reduce the minimum parking requirements for a trade school and increase the distance for a shared parking facility from 400 feet to 600 feet• 1) The subject property totals 35,200 square feet in area and is developed with a five (5) story, 52,000 square foot medical building (Stockwell Building) on the southwest corner of Imperial Highway and Stockwell Street in the H-M-D (Hospital-Medical-Dental) zone. 2) St. Francis Career College is a trade school that has occupied the entire 5th floor of the Stockwell Building since 1999. Approximately 13,250 square feet for 123 students. 40 to 50 students attend the facility daily. 3} St. Francis intends to expand to approximately one-half (1/2) of the 4th floor, 6,625 square feet that would bring the total floor area to 19,875 square feet. 4) The Lynwood Municipal Code requires one (1) parking stall per students for the trade school, and one (1) parking stall per 250 square feet of building for medical offices. The building requires 251 parking stalls and 216 are provided leaving a deficiency of 35 parking stalls. The property owner has secured a shared parking agreement for 40 stalls with Emanual Temple Church located at 3740 Imperial Highway approximately 600 feet east of the subject property. Variance No. 2002-10 reduces the minimum parking standards for the trade school and increases the shared parking distance from 400 feet to 600 feet. h: \word filelplannning\fo mxlnegdec. doc Revised 07-27-98 In accordance with the authority and criteria contained in the California Environmental Quality Act State Guidelines, and the City of Lynwood Guidelines for the implementation of the California Environmental Quality Act, the Department of Community Development, Planning Division of the City of Lynwood analyzed the project and determined that the project will not have a significant impact on the environment. Based on this finding, the Department prepared and hereby filed this NEGATIVE DECLARATION. A period of twenty-one (21) working days from the date of filing of this NEGATIVE DECLARATION was provided to enable public review of the project specifications and this document prior to action on the project by the Lynwood City Council. A copy of the project specifications is on file in the offices of the Department of Community Development, Planning Division, City Hall Annex, 11330 Bullis Road, Lynwood, California, 90262, (310) 603-0220, Extension 289. An Initial Study and Mitigated Negative Declaration were previously performed for the Stockwell Building project. This land use and expansion project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities), 15322 (Educational or Training Programs Involving No Physical Changes), and 15331 (In-Fill Development Projects). It is the finding of the City Council of the City of Lynwood that the project will not have a significant effect on the environment. The Mitigation Measures included in the attached Initial Study and Conditions of Approval set forth in Planning Commission Resolution 2907 reduce the impacts to insignificant levels. The above finding is based on the following: A. The site of the proposed project is adequate in size and shape to accommodate the project. The property owner has acquired additional parking lots and re-striped existing parking facilities to provide additional parking stalls. B. The proposed project, as conditioned, will reduce possible negative effects to a level of insignificance. Conditions of approval in Resolution 2908 have been made a part of the conditional use permit and will be continuously monitored. C. The proposed project will not have a negative impact on the value of the surrounding properties or interfere with or endanger the public health, safety of welfare. D. The granting of the conditional use permit- will not adversely affect the comprehensive General Plan. E. The location of the conditional use is in accord with the requirements of the Zoning Ordinance and the purpose of the zone in which the site is located. F. The location of the conditional use and the conditions under which it has been and will be operated and maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. G. The conditional use will comply with each of the applicable provisions of this chapter, except for approved variances. This Document, the Notice of Determination, and Initial Study is being filed in duplicate. Prepared and filed by: The Department of Community Development, Planning Division BY: ~ Grant Taylor, Depu irector/Economic Development h: \wordfilc\plannn ing\forms\negdea doc Revised 07-27-9g City of Lynwood Community Development Department 11330 Bullis Road Lynwood, CA 90262 (310) 603-0220, x289 NOTICE OF DETERMINATION To: County Clerk From: City of Lynwood County of Los Angeles Community Development Dept. 500 West Temple 11330 Bullis Road Los Angeles, CA 90012 Lynwood, CA 90262 SUBJECT: Filing of Notice of Determination in compliance with CEQA Guidelines Project Title: MODIFICATION of Conditional Use Permit 32 and Variance 2002-10 Lead Agency: City of Lynwood, Community Development Dept., Planning Division Project Location: 3680 Imperial Highway (Stockwell Building) Project Description: St. Francis Career College is requesting approval to operate and expand the trade school and reduce the minimum parking standards for a trade school. The subject property is located on the southwest corner of Imperial Highway and Stockwell Street in the H-M-D (Hospital-Medical-Dental) zone on a 35,200 square foot parcel and is developed with a 52,000 square foot medical building, five (5) stories in height. St. Francis Career College has occupied the entire 5th floor, 13,250 square feet since 1999 and proposes to expand to one-half (1/2) of the 4th floor, 6,625 square feet bring the total lease area to 19,875 square feet. The college currently has 123 students and 40 to 50 students attend the facility daily. The property has 216 parking stills provided by four (4) ground level parking lots, two (2) subterranean parking lots, and a shared parking lot of which the property owner has a 5/17 percentage, or 32 stalls. In addition, the property owner has executed a shared parking agreement for 40 stalls from the Emanual Temple Church located at 3740 Imperial Highway, 600 feet to the east. Notice of Intent: This notice is to advise that the City of Lynwood as Lead Agency has approved the above-described Negative Declaration. The Planning Commission approved the Modification of Conditional Use Permit 32 and Variance 2002-10 on October 8, 2002, the City Council approved Appeal No. 2002-04 and certified the Negative Declaration on November 19, 2002. The Planning Commission and City Council have made the following determinations regarding the above-described project. 1. The Project will not have a significant impact on the environment. In addition, the project is categorically exempt pursuant to CEQA Sections 15301, 15322 and 15331. 2. A Negative Declaration was prepared for this Project pursuant to the provisions of CEQA. 3. Mitigation Measures were made a condition of approval of this Project. 4. A Statement of Overriding Conditions was not adopted for this Project. 5. Findings were made pursuant to the provisions of CEQA. This is to certify that the Negative Declaration with comments and responses and record of project approval is available to the General Public at Lynwood City Hall Annex, 11330 Bullis Ro d, Lynwood, CA 90262, (310) 603-0220, Extension 289. Signature: Date: ~ ~ /z~1~ Z Name/Title! errant Taylor, Dep~Director/Economic Development Date received for filing at County of Los Angeles: fi. -'* APPENDIX I Environmental Checklist 1) 2) 3) 4) 5) 6) Project Title: MODIFICATION of Conditional Use Permit 32, Variance 2002-10 and Appeal 2002-04 St. Francis Medical Career College Lead Agency Name and Address: City of Lynwood Community Development Department, Planning Division 11330 Bullis Road Lynwood, CA 90262 Contact Person, Title and Phone Number: Grant Taylor Deputy Director/Economic Development (310) 603-0220, Ext. 326 Project Location: 3680 Imperial Highway, Lynwood, CA 90262 Project Sponsor's Name and Address: St. Francis Career College Marilyn Overbee & Carol Thorpe 3680 E. Imperial Highway, Suite 500 Lynwood, CA 90262 (310) 60301830 Solomon Rastegar, Properly Owner SJR Investments 1005 Schuyler Road Beverly Hills, CA 90210-2930 (310) 859-0677 General Plan Designation: Commercial 7) Zoning: H-M-D (Hospital-Medical-Dental) 8) Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off-site features necessary for its implementation. Attach additional sheets if necessary). The project includes the operation and expansion of a medical trade school within the five (5) story Stockwell Building. The St. Francis Medical Career College currently occupies the entire 5`h Floor, approximately 13,250 square feet. St. Francis is requesting to expand to approximately one-half (1/2) of the 4 floor, 6,625 square feet, that would bring the total trade school floor area to 19,875 square feet. The trade school currently has 123 students with 40 to 50 students attending on a daily basis. 9) Surrounding Land Uses and Setting: (Briefly describe the project's surroundings). The subject property is located on the southwest corner of Imperial Highway and Stockwell Street. The. parcel totals 35,280 square feet in area and is developed with the five-story, 52,000 square foot medical building that includes ground level parking and two (2) levels of subterranean parking. The Stockwell building also has a 5/17 share of a shared parking lot that has 101 stalls. 5/17 is 32 parking stalls. In addition, the property owner has executed a shared parking agreement for 40 stalls from the Emanual Temple Church located at 3740 Imperial Highway, approximately 600 feet east of the subject property. North; Imperial Highway and multi-family residential properties in R-3 (Multiple Family Residential) zone South: Shared parking lot and medical/commercial businesses in the H-M-D zone. East: Stockwell Street and multi-family residential properties in the R-3 (Multiple Family Residential) zone West: Medical/commercial businesses in the H-M-D (Hospital-Medical-Dental) zone. 10) Other agencies/departments whose approval is required: (e.g., permits, financing approval or participation agreement). City of Lynwood Planning Commission, City Council, Planning Division and Building & Safety. Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. -Land Use and Planning -Population and Housing -Geological Problems -Water -Air Quality Determination: (To be completed by the Lead Agency.) On the basis of this initial evaluation: X Transportation/Circulation -Biological Resources -Energy & Mineral Resource -Hazards Noise -Mandatory Findings of Significance -Public Services -Utilities & Service Systems -Aesthetics -Cultural Resources -Recreation I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION wilt be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impact" or "potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. October 22, 2002 Signature GRANT TAYLOR, DEPUTY DIRECTOR/ ECONOMIC DEVELOPMENT Printed Name~tle Date CITY OF LYNWOOD COMMUNITY DEVELOPMENT DEPT. For XX Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parenthesis following each question. A "No Impact" answer if adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project-specific screening analysis). 2) All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project-level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Potentially Significant Unless Mitigated Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross- referenced}. 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063 (c)(3)(D). Earlier analyses are discussed in Section XVII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. Potentially Significant Potentially Unless Less Than Significant Mitigation Significant No Issues and Su Impact Incorporated Impact Impact ( pporting Information Sources): Would the proposal result in potential impacts involving: I. LAND USE AND PLANNING. would the proposal: a) Conflict with general plan designation or zoning? (Source(s): ) ~ b) Conflict with applicable environmental plans ~ or policies adopted by agencies with jurisdiction over the project? ( ) c) Be incompatible with existing land use in ~ the vicinity? ( ) Discussion: The St. Francis Career College is a trade school that is parking intensive and a place of public assembly. The majority of land uses in the vicinity are commercial, retail, medical offices, medical services or multiple family residential. The trade school has operated since 1999 on the 5~' Floor totaling 13,250 square feet and the project involves an expansion of 6,625 square feet. Only tenant improvements are proposed, no exterior alterations would be performed. The property owner has restriped parking facilities and would utilize asecurity/parking guard to assist with clients of the trade school. d) Affect agricultural resources or operations ~ (e.g., impacts to soils or farmlands, or impacts from incompatible land uses)? ( ) e) Disrupt or divide the physical arrangement of ~ an established community (including a low income or minority community)? ( ) II. POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local ~ population projections? ( ) b) Induce substantial growth in an area either ~ directly or indirectly (e.g., through projects in an undeveloped area or extension of major infrastructure)? ( ) c) Displace existing housing, especially affordable ~ housing? ( ) Potentially Significant Potentially Unless Less Than Significant Mitigation Significant No Impact Incorporated Impact Impact III. GEOLOGIC PROBLEMS. Would the proposal result in or expose people to potential impacts involving: a) Fault rupture? ( ) ~ b) Seismic ground shaking? ( ) ~ Discussion: There are no active fault zones in the vicinity of the subject property. However, earthquakes of large magnitude could create seismic ground shaking. The Stockwell Building was plan checked to comply with the Uniform Building Code to include seismic engineering. c) Seismic ground failure? ( ) ~ d) Seiche, tsunami, or volcanic hazard? ( ) ~ e) Landslides or mudFlows? ( ) ~ f) Erosion, changes in topography or unstable soil conditions from excavation, grading, or fill? ( ) g) Subsidence of the land? ( ) ~ h) Expansive soils? ( ) ~ i) Unique geologic or physical features? ( ) ~ IV. WAT ER. Would the proposal result in: a) Changes in absorption rates, drainage patterns, ~ or the rate and amount of surface runoff? ( ) b) Exposure of people or properly to water ~ related hazards such as flooding? ( ) c) Discharge into surface waters or other alteration ~ of surface water quality (e.g., temperature, dissolved oxygen or turbidity)? ( ) d) Changes in the amount of surface water in ~ any water body? ( ) e) Changes in currents, or the course or direction XX of water movements? ( ) f) Change in the quantity of ground waters, either ~ through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations, or through substantial loss of groundwater recharge capability? { ) g) Altered direction or rate of flow of groundwater? ~ h) Impacts to groundwater quality? ( ) ~ i) Substantial reduction in the amount of ~ groundwater otherwise available for public water supplies? ( ) V. AIR QUALITY. Would the proposal: a) Violate any air quality standard or contribute to ~ an existing or projected air quality violation? ( ) b) Expose sensitive receptors to pollutants? () ~ c) Alter air movement, moisture, or temperature, ~ or cause any change in climate? ( ) d) Create objectionable odors? ( ) ~ VI. TRAN SPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (} ~ Discussion: St. Francis Career College currently has 123 students with 40 or SO students per day. Vehicle trips have increased r i . Planning Commission Resolution 2907 sets forth conditions to include additional parking facilities, parking/security guard access to underground parking, delineation and signage of shared parking areas to improve , parking and traffic concerns. b) c) d) e) fl 9) Hazards to safety from design features (e.g., sharp curves or dangerous intersection) or incompatible uses (e.g., farm equipment}? ( ) Discussion: •.. Potentially Significant Potentially Unless Less Than Significant Mitigation Significant No Impact Incorporated Impact Impact XX The Stockwell Building has ground level parking lots outside the building, ground level parking inside the building, two (2) levels of subterranean parking, and a 5/17 percentage of a shared parking lot (32 stalls). The property owner has parking/security attendants to assist with parking tenants and clients of the building. In addition, a parking lot attendant is present in the shared parking lot that is used by ten (10) properties. Inadequate emergency access or access ~ to nearby uses? ( ) Discussion: The vehide aisles within the Stockwell parking lots and shared parking lots are narrow and may be difficult for police, fire or other emergency services to access. However, Imperial Highway, Stockwell Drive, and Arval Street provide emergency access not only to the Stockwell Building, but the other nine (9) buildings as well. Insufficient parking capacity on-site or off-site? ~ Discussion: The Stockwell Building was constructed in 1983 and the majority of the other nine (9) buildings were constructed earlier than that. A parking shortage has always been present due to' a large amount of building area and limited parking facilities. The St. Francis Career College is a trade school by definition in the Lynwood Municipal Code and requires one (1) parking stall per student or 123 parking stalls for the trade school. In addition, the zoning code requires one (1) parking stall per 250 square feet of building area for medical offices, professional offices, and commercial/retail uses. The Stockwell Building requires an additional 128 parking stalls for the medical offices on Floors one through three. The property owner has restriped existing parking facilities to provide additional parking stalls, has provided access to subterranean parking facilities, has purchased two (2) residential lots and developed additional parking facilities, and has entered into a shared parking agreement for forty (40) stalls with the Emanual Temple Church located at 3740 Imperial Highway approximately 600 feet east of the subject property. The Stockwell Building currently has 218 Parking stalls on- site and 40 shared parking stalls off-site. The Planning Commission approved Variance No. 2002-10 that reduced the number of required parking stalls and also reduce the distance to shared parking facilities. Following is a summary of parking stalls available to the Stockwell Building: Location #Stalls 11011 Stockwell Drive 20 11015 Stockwell Drive 22 Underground Parking 103 Shared Parking (5/17 of 101) 32 Lot A (next to building) 39 Subtotal 216 Shared Church Parking 39 (Not valid if not recorded) Total 255 The Stockwell Building would require 253 total parking stalls and provides 216. The church parking cannot be included in the calculations as the lease is not recorded. The property owner has agreed to the City vacating Arval Street and the two (2) public alleys to provide additional parking and vehicle access areas. Dedication of Arval Street would provide approximately twenty-four (24) The properly owner is also pursuing the purchase of another residential lot on Stockwell Drive that would accommodate 20 plus parking stalls. When the Stockwell Building was approved in 1981 the parking ration was one (1) stall per 400 square feet of building for medical offices. Because the trade school is more parking intensive and alters the building, staff calculated parking at the current rate of one (1) stall per 250 square feet. Staff used the most restrictive parking calculations possible. The Planning Commission approved a variance that reduces the required parking from 251 to 216, or a 35 stall deficiency. The variance also increased the shared parking distance from the church from 400 feet to 600 feet. The parking issue is not solely the problem of the Stockwell Building. The other nine (9) properties all has insufficient parking. 3621 Martin Luther King Jr. Boulevard is an 18,000 square foot medical building with multiple medical offices that provides only ten (10) parking stalls. Only the St. Luke's Church properly at 3625 Martin Luther King Jr. Boulevard provides more than ten parking stalls. No other business has more than a 3/17 percentage of the shared parking lot with the majority of the buildings only having a 1/17 percentage. The other businesses in the vicinity should assist in being part of a parking solution. Hazards or barriers for pedestrians or bicyclists? ~ Discussion: The Stockwell Building and surrounding area has always had significant traffic circulation and the potential for pedestrian hazards has always been present. The use of parking/security attendants will assist with pedestrian safety as will the use of the subterranean parking facility. Conflicts with adopted policies supporting ~ alternative transportation (e.g., bus turnouts, bicycle racks)? ( ) Rail, waterborne or air traffic impacts? ( ) ~ VII. BIOLOGICAL RESOURCES. Would the proposal result in impacts to: a) Endangered, threatened, or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds)? ( ) b) Locally designated species (e.g., heritage trees)? c) Locally designated natural communities (e.g., oak forest, coastal habitat, etc.)? ( ) d) Wetland habitat (e.g., marsh, riparian, and vernal pool)? ( ) e) Wildlife dispersal or migration corridors? ( ) VIII. ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? b) Use non-renewable resources in a wasteful and inefficient manner? ( ) c) Result in the loss of availability of a known mineral resource that would be of future value to the region and the residents of the State? ( ) IX. HAZARDS. Would the proposal involve: a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: oil, pesticides, chemicals, or radiation? ( ) b) Passible interference with an emergency response Plan or emergency evacuation plan? ( ) c) The creation of any health hazard or potential health hazard? ( ) d) Exposure of people to existing sources of potential health hazards? ( ) e) Increased fire hazard in areas with flammable brush, grass, or trees? ( ) X. NOISE. Would the proposal result in: a) Increases in existing noise levels? ( ) Discussion: XI. -.-,, Potentially Significant Potentially Unless Less Than Significant Mitigation Significant No Impact Incorporated Impact Impact XX XX XX XX XX XX XX XX XX XX XX XX XX XX The St. Francis Career College would increase vehicle trips and therefore may increase the ambient noise level. The surrounding area is developed with medical offices, commercial uses, and multiple family residences. The impact of the trade school would be at a level of insignificance. b) Exposure of people to severe noise levels? ( ) ~ PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? ( ) ~ b) Police protection? ( ) ~ c) Schools? ( ) XX d) Maintenance of public facilities, including roads? ~ Discussion: The St. Francis Career College would increase vehicle trips, therefore, additional wear affect Arval Street and the two (2) public alleys that are used as vehicle access aisles. The City repairs and maintains such public right-of-ways. The City encourages the ten (10) owners to cooperate with vacation of Arval Street and the two (2) alleys. Neither Arval Street or the alleys benefits the City and Arval Street would provide additional parking for the adjacent businesses. In addition, the City of Lynwood planning division would be responsible for monitoring conditions of approval and mitigation measures. e) Other governmental services? ( ) ~ XII. XIII. XIV XV. XVI. UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilizes: a) Power or natural gas? ( ) b) Communications systems? ( ) c) Local or regional water treatment or distribution facilities? ( ) d) Storm water drainage? ( ) e) Solid waste disposal? ( ) f) Local or regional water supplies? ( ) AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway? ( ) . b) Have a demonstrable negative aesthetic effect? c) Create light or glare? ( ) CULTURAL RESOURCES. Would the proposal: a) Disturb paleontology resources? ( ) _ b) Disturb archaeological resources? ( ) _ c) Affect historical resources? ( ) _ d) Have the potential to cause a physical change _ that would affect unique ethnic cultural values? d) Restrict existing religious or sacred uses within _ the potential impact area? ( ) RECREATION. Would the proposal: a) Increase the demand for neighborhood or _ regional parks or other recreational facilities? ( ) b) Affect existing recreational opportunities? ( ) _ MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade _ the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve _ short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are _ individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) d) Discussion: Potentially Significant Impact Potentially Significant Unless Mitigation Incorporated Less Than Significant No Impact Impact XX XX XX XX ?O( XX XX XX XX XX XX XX XX XX XX XX XX XX XX The St. Francis Career College may increase parking necessity and traffic circulation. In addition, the students tend to utilize parking spaces for longer periods of time than medical offices of commercial stores. The Stockwell Building property owner has acquired two (2) residential parcels and provided forty-two (42) parking stalls on those two parcels. The property owner has restriped subterranean parking to provide additional stalls, and the property owner has obtained off-site parking through a shared parking agreement with the Emanual Temple Church. The Stockwell building provides 216 on-site stalls and 39 shared off-site stalls. An Initial Study and Mitigated Negative Declaration were previously prepared for the Stockwell Building. This project is categorically exempt pursuant to Sections 15301 (Existing Facilities), 15322 (Educational or Training Programs Involving No Physical Changes), and 15331 (In-Fill Development Projects). Dces the project have environmental effects ~ which will cause substantial adverse affects on human beings, either directly or indirectly? XVII. EARLIER ANALYSIS. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site-specific conditions for the project. Authority: Public Resources Code Sections 21083 and 21087. Reference: Public Resources Code Sections 21080(c), 21080.1, 21080.3, 21082.1, 21083, 21083.3, 21093, 21094, 21151; Sundstrom v. County of Mendocino, 202 Cal.App.3d 296 (1988); Leonoff v. Monterey Board of Supervisors, 222 Cal.App.3d 1337 (1990). RESOLUTION NO. 2362 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD APPROVING MODIFIED CONDITIONAL USE PERMIT NO. 32 FOR OFF- STREET PARKING IMPROVEMENTS IN THE H-M-D (HOSPITAL-MEDICAL-DENTAL) ZONE AT 3860 IMPERIAL HIGHWAY, LYNWOOD, CALIFORNIA. WHEREAS, the Planning Commission of the City of Lynwood pursuant to law, conducted a public hearing on the subject application; and WHEREAS, the Community Development Director has determined that the requested modification will have no substantial adverse environmental impacts and a Negative Declaration has been filed; and WHEREAS, the Planning Commission has carefully considered all pertinent testimony offered in the case as presented at the public hearing. The Planning Commission of the City of Lynwood DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The conditions as recommended by the Planning Commission in Resolution No. 2309 is hereby modified as follows: 1. a. Restrictions on number of Medical Suites be deleted. Uses in the building should be those which comply with a medical office building and are consistent with uses in the HMD zone. b. That within the existing ownership of Imperial Stockwell: (1) Maintain 84 parking spaces in the Imperial Stockwell Building, with 20 spaces accessible to visitors. (2} Maintain 33 parking spaces (5/17 of 112) in the jointly owned triangular lot. (3) Restripe "Lot A" for 39 spaces per the submitted plan. c. Applicant shall apply and obtain City approval for the vacation of Arval Avenue and reconfigure the area for compact parking; that Imperial Stockwell make improvements (restriping/signage) to provide for up to 24 compact parking spaces for all business owners involved. d. That in order to increase parking availability to the Imperial Stockwell Building to 208 parking spaces that Imperial Stockwell do the following: (1) To acquire the triangular residential lot across the alleyway from the building on Stockwell Avenue and restripe this lot for 16 parking spaces. If not this lot than another lot on the same street and the same street side. disk81:reso2362 1 (2) To obtain a noncancellable and recordable lease agreement contract for additional off-site parking in the vicinity of the Imperial Stockwell Building (up to 2 block walking distance) to increase the total parking available (from that provided in Items 1.b, l.c, and l.d (1) to 208 spaces. These spaces are for tenant usage purpose only and shall be part of tenant lease agreement approved and enforced regularly by the City at Stockwell's expense. e. That should the City of Lynwood Community Development Department sponsor a parking structure development on the triangular lot and other adjacent commercial properties as may be acquired for redevelopment purposes that the Imperial Stockwell Building (its current owner and successors) be obligated to: (1) Participate to the extent of initially meeting all parking deficiencies as may exist at that time with either current or future amended parking standards, and (2) In addition, participate on a prorata basis to be determined with other owners in the redevelopment zone for the Community Development sponsored parking structure project. f. That Imperial Stockwell carry out requirements under Public Works/Engineering conditions, Nos. 4, 5, and 6, subject to a cap of $6,000. 2. That provision of 208 parking spaces under the terms and conditions described above (Items 1.b, l.c, 1.d (1) and 1.d (2) and completion of work described in item 1.f above; satisfy all outstanding Conditions of Approval for this project. 3.a That the applicant shall provide a security plan dealing with tenant/client parking beneath the Stockwell Building. 3.b Any violation of the above conditions may result in revocation of the approved conditional use permit. PUBLIC WORKS/ENGINEERING 4. Reconstruct damaged AC pavement and PCC gutters along the alley. 5. Reconstruct damaged sidewalk, curb and gutter and adjacent pavement. 6. Construct two (2) wheelchair ramps at Alma Street and alley. Section 2. A copy of Resolution No. 2362 the conditions shall be delivered to the applicant. APPROVED and ADOPTED this 8th day of January, 1991 by members of the Planning Commission voting as follows: disk81:reso2362 2 AYES: JAMAL MUHSIN, CARLTON MCMILLER, ROY PRYOR, DONALD DOVE, JOHN HAYNES NOES: NONE ABSENT: ABSTAIN: disk81:reso2362 LENA COLE-DENNIS DAVID WILLIS CONTENT: xenric7c Karefa-Johnson, Director Community Development Department J n Haynes, hairperson APPROVED AS TO FORM: Dou as D. B s, Deputy City Attorn 3 RESOLUTION N0. 2309 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD APPROVING MODIFIED CONDITIONAL USE PERMIT NO. 32 FOR OFF-STREET PARKING IMPROVEMENTS IN THE HMD (HOSPITAL-MEDICAL-DENTAL) ZONE AT 3680 IMPERIAL HIGHWAY, LYNWOOD, CALIFORNIA. WHEREAS,the Planning Commission of the City of Lynwood pursuant to law, conducted a public hearing on the subject application; and WHEREAS, the Community Development Director has deter- mined that the requested modification will have no substantial adverse environmental impacts and a negative declaration has been filed; and WHEREAS, the Planning Commission has carefully considered all pertinent testimony offered in the case as presented at the public hearing., The Planning Commission of the City of Lynwood DOES HERESY RESOLVE AS FOLLOWS: Section 1. The conditions as recommended by the Planning Commission in Resolution No. 961 is hereby modified as follows: 1. Subject property must be used in accordance with a sumitted Business Plan of Operation as approved by the City Planning Commission. 2. That the redesign of the surface level parking area increase available parking by 20 spaces; and that an additional 25 spaces be labeled for visitor parking below surface. 3. That any change in occupancy or use of the property be approved by the Planning commission acting in its discretion. 4. A permanent site plan per section 25-32.3 of the Lynwood Municipal Code of the off-street surface and sub-surface parking areas for the subject structure shall be submitted to and approved by the Community Development Department. 5. Any violation of the above conditions may result in revocation of the approved conditional use permit. 6. Expenditures to carry out requirements under Pub Works/Enaineerina conditions, Nos. 7, 8, and 9, are subject i:o a cap of $6,000. disk60:reso2309 1 PUBLIC WORKS/ENGINEERING 7 Reconstruct damaged AC pavement and PCC gutters along the alley. 8 Reconstruct damaged sidewalk, curb and gutter and adjacent pavement. g. Construct two (2) wheelchair ramps at Alma Street and alley. Section 2: A copy of Resolution No. 2309 the conditions shall be delivered to the applicant. APPROVED and ADOPTED this 9th day of January 1990, by members of the Planning Commission voting as follows: AYES: Commissioners Dove, Cole-Dennis, Haynes, McMiller, Muhsin, Pryor Willis NOES : None ABSENT: None ABSTAIN : None APPROVED AS TO CONTENT: KenridK Karefa-Johnson,Ac ~ Director Community Development Dept. disk60:reso2309 Donald A. Dove, Chai erson APPROVED AS TO FORM: ~ D. ar es y Cit torney 2 RESOLUTION N0. 1054 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD GRANTING AN EXTENSION OF SIX MONTHS FOR TENTATIVE TRACT MAP N0. 26964, ON PROPERTY LOCATED AT 3680 IMPERIAL HIGHWAY, LYNWOOD WHEREAS, the Planning Commission, did, pursuant to law, hold a public hearing on an extension relative to subject tentative tract map; WHEREAS, the developer has submitted a request to extend subject map in a timely manner; WHEREAS, two extensions have been granted, i,e.,~September 29, 1983 to September 29, 1984, and September 29, 1984 to September 29, 1985; Section 1. The Planning Commission of the City of Lynwood DOES HEREBY RESOLVE as follows: A. The work to be done by the subdivider is incomplete and an extension is necessary to complete the project. B. The project will not adversely affect the General Plan, as the subject property is designated "Commercial." Section 2. The Planning Commission does hereby grant an extension of six months from September 29, 1985 to March 29, 1986 for Tentative Tract Map No. 26964. APPROVED APdD ADOPTED this 8th of October 1985, by the Planning Commissioners voting as follows: AYES: Commissioners Chavira, Dove, Kanka, Pryor, Raymond, Reid and Robbins NOES : None ABSENT: None .-~.\ -~_-~-~-r- _ _ _Lucille Kanka, Chairperson APPROVED AS TO CONTENT: APPROVED AS TO FORM: ~ ~ti ~ Patrick P. Impo una, Director ____ Community Development Department Lewis G Feldman General Counsel 84073 RESOLUTION N0. 1022 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD GRANTING AN EXTENSION OF ONE (1) YEAR FOR TENTATIVE TRACT MAP NO. 26964, ON PROPERTY LOCATED AT 3680 IMPERIAL HIGHWAY, LYNWOOD WHEREAS, the Planning Commission, did, pursuant to law, hold a public hearing on an extension relative to subject tentative tract map; WHEREAS, the developer has submitted a request in a timely manner to extend subject map, to allow sufficient time for the developer to complete the project; The Planning Commission of the City of Lynwood DOES HEREBY RESOLVE as follows: Section 1. The work to be done by the subdivider is incomplete and an extension of one (1) year is necessary to complete the project. Section 2. The Planning Commission does hereby grant an extension of one year from September 29, 1984 to September 29, 1985 for Tentative Tract Map No. 26964. APP ROVED AND ADOPTED October 9, 1984, by the Planning Commissioners voting as follows: AYES: Commissioners Dove, Hodge, Pryor, Raymond, Robbins NOES: Commissioner Sampson ABSENT: Commissioner Kanka Lee Sampson, Chairman APPROVED AS TO CONTENT: ,~ ,~ i Patrick Imp rtuna, Director Community velopment Department APPROVED AS TO FORM: Ge eral Cou el 83C RESOLUTION N0. 861 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD APPROVING A MODIFICATION OF . CONDITIONS-WITH RESPECT TO RESOLUTION N0. ?90, ALLOW- ING THE DEVELOPMENT OF A FIVE (5) STORY CONDOMINIUId MEDICAL BUILDING ON LOTS 1, 2, 3, AND 4 OF TRACT N0. 14381, CITY OF LYNWOOD. WHEREAS, the Planning Commission of the City of Lynwood, d a public hearing concerning the application for a modification of ,ditions with respect to subject site; WHEREAS, the Planning Commission has carefully considered pertinent testimony offered in the case at the public hearing; WHEREAS, the Director of Community Development has deter- ,ed that the requested modification will have no substantial adverse ~ironmental impacts, sad a Negative Delcaration has been filed. The Planaiag Commission of the City of Lynwood DOES .EBY RESOLVE as follows Section 1. The Conditions as recommeuiesiby the Planning rmi.ssion in Reso ut on No. ?90 is hereby modified as follows: "33. Subject project may be divided into thirty (30) suites, and may be divided not to exceed forty (40) suites provided: (a) That adequate parking is available for any suites in excess of thirty (30), in accordance with the Zoning Ordinance of the City of Lyn- wood; (b) that the location design and amount of any additional parking shall be approved by the Planning Commission, acting in its discretion. "34. A permanent site plan per Section 25-32.3 of the Lynwood ldunicipal Code of the off-street surface parking areas for the subject structure shall be submitted to and aP~roved by the Planaiag Depart- "35. Applicant shall provide a traffic study in accordance with the requirements of the City,Engineer, in the event additional parking is req uired for the structure. " Section 2. The Planning Commission has considered all .deuce and reports pertaining to this matter and hereby adopts and :orporatea herein as though-set forth in full and the findings and :ermiaations of Resolution No. ?80. APPROVED AND ADOPTED on the 11th day of October, 1983, by the Planning Commissioners voting as follows: AYES: Commissioners Hodge, Kanka, Dove, Raymond, Pryor and Robbins NOES: None ABSENT: None bona ove, airman ~- APPR VED AST CONTENT; ~~ ~ ~~~ Sah-~1~z G`~ ~~ 'an ra ea ommunity Development Director APPROVED AS TO FORM: urt eager, esistaat~ ity Attorney .. 81075 CUP RESOLUTION N0.790 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LYNWOOD APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE DEVELOPMENT OF A FIVE (5) STORY CONDOMINIUM MEDICAL BUILDING ON LOTS 1,2,3, AND 4 OF TRACT NO. 14391, CITY OF LYNWOOD WHEREAS, the Lynwood Planning Commission, has, after giving notice thereof as required by law, held and conducted a public hearing concerning the application for a Conditional Use Permit to develop a five (5) story condominium medical building on the property described above; WHEREAS, the Planning Commission has carefully considered all pertinent testimony offered in the case, as presented at the public hearing; WHEREAS, the subject property is in the CB-1 zone; WHEREAS, the Planning Director has determined that no substantial adverse environmental impacts would result from the proposed project, and has filed a Negative Declaration; WHEREAS, the plans submitted meet the requirements for the Planned Business Zone (CB-1) as set forth in the Zoning Ordinance of the City of Lynwood; NOW, THEREFORE, BE IT RESOLVED, that the Planning Conunission finds and concludes: 1. That the granting of said permit will not adversely affect the Comprehensive General Plan, as the subject property is designated on said Plan for "Commercial" land use; 2. That the proposed location of the conditional use is in accord with the objectives of the Zoning Ordinance of the City of .Lynwood and the purpose of the CB-1 zone, in that the proposed use will provide the retail core area of the business district with 'a use which is intensive in nature; 3. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or materially injurious to properties or improvements in the vicinity, as a Negative Declaration has been filed; 4. That the proposed conditional use will comply with each of the applicable provisions of the Zoning Ordinance, as stated in the conditions listed below. BE IT FURTHER RESOLVED, that the Planning Commission of the City of Lynwood approves the application for a Conditional Use Permit to develop a five (5) story condominium medical building at the above address, subject to the following conditions: 81075 RESOLUTIOPI N0. 790 1. That a minimum of 150 total (on-site and off-site) parking spaces be provided; 2. That a solid masonry wall of at least six (E) feet in height be provided along the south side of the alley south of the subject site; 3. That trees be planted at regular intervals on the parkway abutting Imperial Highway in accordance with an overall landscaping plan to be approved by the Department of Community Development; 4. That a second driveway be provided for entrance/ egress either on Adley Street or Stockwell Drive, 'unless equivalent ingress and egress as determined by the Planning Director is achieved. 5. That the subject property be used solely for the development of a five (5) story condominium medical office building per plans submitted, conditions imposed, and future approved modifications thereto; 6. That the necessary conditions, covenants, and restrictions (CC&R's) on the subject property be submitted for review by staff and the City Attorney prior to filing with the County; 7. That a final tract map be approved by the County Engineer and recorded by the County Recorder; 8. That all Lynwood City Code and Zoning Ordinance requirements be met; 9. That all necessary permits ar~d licenses be obtained prior to the beginning of construction; 10. That all required bonds for off-site improvements (water mains, fire hydrants, curbs, gutters, sidewalks, etc.) be submitted prior to issuance of building permits; 11. That the Conditional Use Permit shall lapse and become void, if construction of the condominium medical office building does not commence within one (1) year from the date the application is approved by the Planning Commissicn; 12. That the proposal adhere to all conditions of Fire Department. 81075 RESOLUTION N0. 790 13'. All conditions of the State ~4ap Act and the City's Subdivision Ordinance must be met prior to recordation. 14. All conditions of the Lynwood Fire Department must be met prior to recordation. 15. All special assessments and utilities or sewer connection fees are to be paid prior to recording the final map. 16. All requirements of the serving utilities to be met or guaranteed prior to recording of the final map. 17. Submit a Subdivision Guarantee to this office. 18. The final map shall be based on a field survey. 19. All surveying for the proposed development will be done by the developer, including the establishment of centerline ties. 20. Enclose with the final map the surveyor's closure sheets. 21. A drainage plan must be submitted and ap_oroved prior to recordation of the final map. (Provide through the curb drainage.) 22. Submit to this office a Geologic/Soils Re_nort signed by a Registered Soils Engineer. 23. Submit a traffic study analyzing the impact of traffic generated by the building on local traffic. (No left turn movements shall be allowed into or out of driveway on Imperial Highway.) 24. Submit building's proposed waste generation volumes. 25. All off-site improvements as may be required by the City Engineer must be existing or guaranteed for: a. Curb and gutter repair. b. Curb repair. c. Gutter repair. d. Concrete drive approach. e. Concrete spandrel. f. Asphalt pavement repair. g. Wheelchair ramps. h. Full width sidewalks. i. Sidewalk repair. j. Sewer laterals. k. Traffic signs. 26. Enter into agreement for completion of improvements with the City Council if improvements are to be guaranteed. 27. Submit Policy of Insurance or bond protecting City against damage or injury to persons or property growing out of, related to, or resulting from improvements or work. City Engineer will determine amount and form. 28. Deposit with City Engineer before commencing any improve- ments, a sum estimated by City Engineer to cover cost of inspection of all improvements under his jurisdiction. 29. Pay Tract Pap checking fees prior to checking. 30. Pay $25 monument checking fee prior to recordation. RESOLl1TI0N N0. 790 sio~s 31. Deposit $50 with City Engineer to guarantee receipt by City of recorded, reproducible mylar, tract map orior~ to recordation. 32, Submit check to City Engineer to pay County recordation fee prior to recordation. Check should be made out to Los Angeles County Engineer. ROLL CALL: Commissioners Dove, Nerrera, Kanka, Raymond, AYES: Read, and Robbins NOES : None ABS ENT• Commissioner Pryor APPROVED AND ADOPTED this 29th day of September, 1981. ~, i yy C ai-rperson " APPROVED AS TO CONTENT: CHARLES G. GOMEZ, Secret APPROVED AS TO FORM: E. KURT YEAGER~ Attor .DATE: November 19, 2002 FROM: Faustin Gonzales, City Manager BY: Joseph Y. Wang, P.E., Director of Environmental Services/City Engine Miguel Alvarez, Civil Engineering Assistant SUBJECT: Acceptance of An Irrevocable Easement Offer of Dedication for Street Purposes at 3162 Redwood Avenue P1 iRP(~4R~ To recommend that the City Council adopt the attached resolution accepting an irrevocable easement offer of dedication for street purposes at 3162 Redwood Avenue BACKGROUND: The conditions of approval for the development of aone-story, single family dwelling at 3162 Redwood Avenue (SPR Case 2002-02) include an irrevocable easement offer of dedication for five (5) feet wide strip of property along Redwood Avenue (see attachment "A"). ANALYSIS: The above-mentioned easement is necessary for the convenience, welfare, and safety of the public. RECOMMENDATION: It is recommended that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING AN IRREVOCABLE EASEMENT OFFER OF DEDICATION FOR STREET PURPOSES AT 3162 REDWOOD AVENUE " CouEasement Redwood.DOC _ .~---- • ~• .. ~~' RECORDING REQUESTED BY: CITY OF LYNWOOD WHEN RECORDED MAIL TO PACE ABOVE THIS LINE FOR RECORDER'S USE CITY CLERK, CITY OF LYNWOOD 11330 BULLIS ROAD LYNWOOD CA. 90626 .............. CONSIDERATION AND VALUE LESS THAN $100 DOCUMENT TRANSFER TAX $ CITY CLERK, CITY OF LYNWOOD EASEiVIENT DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, HOUSING ALTERNATIVES, A GENERAL PARTNERSHIP GRANT to the City of Lynwood a municipal corporation, an irrevocable easement for public street, sewers and drainage purposes and all uses appurtenant thereto, in, over and upon that certain real property in the City of Lynwood, County of Los Angeles, State of California, described as follows: The northerly five (5) feet of all of Lot 49 and the northerly five (5) feet of the westerly fifteen (15) feet of Lot 48 of Modjeska Park Tract in the City of Lynwood, County of Los Angeles, State of California, as recorded in Book 9 Pages 142 and 143 of Maps in the office of the County Recorder of said County. Assessor's Map No. 6171-012-049 Commonly known as: 3162 Redwood Avenue LYNWOOD, CA. 90262 DATE : !mod (/e,.., ,~ ,r 7 , 2 0 0 2 By: MICHAEL DE FALCO `~ !/ STATE OF CALIFORNIA ) } ss. COUNTY OF LOS ANGELES ) On v ~~ .~y .Y , 2002 , Before me, ~~ ~~~ n ~ ~~,.~ f 1A , personal y appeared ~ f' ~ HQ ~ L A , ?~~' FiI ~, r7v personally known to me (or proved to me on the _basis _of satisfactory evidence) to be the person() whose name(~fi is/ate subscribed to the within instrument and acknowledged to me that~..he/~/they executed the same in his/her/th,~r authorized. capa~ity Cies) , and that by his/hey/thes,r signature( on the instrument the personO acted, executed the instrument. Behalf of which the person(~afi acted, executed the instrument. WITNESS my hand and official seal. -, t) ._:%~ Signature ~ ~;t.~--~ ~~-c~.~ ,;--~__/ -:~ =~. . PW/PUBWORKS\DEVELOPER\ESMNTIO.DOC ~~~~~ MARIA LUIS/1 LUNA Commkston ~ t?.5'?3~ My comm.,6~reb~~ +7• iR" RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING AN IRREVOCABLE EASEMENT OFFER OF DEDICATION FOR STREET PURPOSES AT 3162 REDWOOD AVENUE WHEREAS, the conditions of approval for the development of a one-story, single family dwelling at 3162 Redwood Avenue include an irrevocable easement offer of dedication for five (5) feet wide strip of property along Redwood Avenue; and WHEREAS, the City Council of the City of Lynwood has determined that said easement is necessary for the convenience, welfare, and safety of the public; and WHEREAS, it has been determined that the best interest of the City shall be served by accepting said easement; and WHEREAS, said easement has been analyzed and approved by the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LYNWOOD AS FOLLOWS: Section 1. The City Council accepts the irrevocable easement offer of dedication for street purposes from Michael A. De Falco as described below: The northerly five (5) feet of all lot 49 and the northerly five (5) feet of the westerly fifteen (15) feet of lot 48 of Modjeska Park Track in the City of Lynwood, County of Los Angeles, State of California, as recorded in XBook 9, Pages 142 and 143 of Maps in the office of the County Recorder of said County. Assessor's Map No. 6171-012-049 Commonly known as: 3162 Redwood Avenue Lynwood, Ca 90262 Section 2. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this _ day of , 2002. Arturo Reyes, Mayor City of Lynwood ATTEST: Andrea L. Hooper, City Clerk City of Lynwood Faustin Gonzales City Manager CouEasement Redwood.DOC APPROVED AS TO FORM: City Attorney City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at a regular meeting thereof held in the City Hall of the City on the day of , 2002, and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the SS. APPROVED AS TO CONTENT: Joseph Y. Wang, P.E. Director of Environmental Services/ City Engineer vote therein stated. Dated this day of 2002. City Clerk, City of Lynwood CouEasement Redwood.DOC DATE: November 19, 2002 TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ,~;' {~ FROM: Faustin Gonzales, City Manager BY: Joseph Y. Wang, P.E. Director of Environmental Services SUBJECT: Contract Award Street Improvement Project, Project Number OS-5253 and OS-5261 Muriel Dr., Olanda Ave., and Lavinia Ave PURPOSE: To recommend that the City Council adopt the attached resolution awarding a contract to the lowest responsible bidder All American Asphalt, for the Muriel Dr., Olanda Ave., and Lavinia Ave. Improvement Project, Project No. OS-5253 and OS-5261. BACKGROUND: The project is listed in the Capital Improvement Project for FY 2002-2003, and is funded by Community Development Block Grant (CDBG). The project encompasses the removal and reconstruction of cross gutters, driveway approaches, curbs and gutters, sidewalks, wheelchair ramps, the reconstruction of pavement structural section On October 10, 2002 the bid advertisement for the project started. Forty Three (43) contractors received project plans and specifications. The bid opening was held in the office of the City Clerk on November 6, 2002. Thirteen (13) bids were submitted. 1 ALL AMERICAN ASPHALT $373,373.00 2 BEN'S ASPHALT $379,291.00 3 ORION INC. $382,990.00 4 BANNAOUN ENGINEERS-CONSTRUCTORS $392,950.00 5 EXCEL PAVING $402,825.00 6 ELITE BOBCAT SERVICES $415,668.00 7 SEQUEL CONTRACTORS $422,330.00 8 DAMON CONSTRUCTION $423,850.00 9 SULLY MILLER $427,055.00 10 SILVIACONSTRUCTION $435,119.00 11 OLIVAS VALDEZ $442,218.00 12 EC CONSTRUCTION $487,155.00 13 GRIIFFITH CO. $512,890.00 ANALYSIS: All American Asphalt was the apparent lowest bidder at $373,373.00 (see attached bid analysis sheet). A reference check of previous performance reveals that this contractor has the necessary experience for this type of project. RECOMMENDATION: It is recommended that City Council to adopt the attached resolution entitled," A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $373,373.00 FOR THE MURIEL DR., OLANDA AVE., AND LAVINIA AVE IMPROVEMENT PROJECT, PROJECT NUMBER OS-5253 and OS-5261, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT". I ~ ~~' cou02Murielawazd CITY OF LYNWOOD 1133osuulsRD LYNWOOD, CALIFORNIA (310)6D3-0220 BIDDER'S ESTIMATE STREET IMPROVEMENT UNIT PRICE TDTAL MURIEL Dr. OALNDA AVE. LAVINIA AVE 1 2 3 1 2 3 PROJECT # 5.5263 and 055261 Q 0 ~ ALL AMERICAN AC BEN'S ASPHALT ORION INC ALL AMERICAN AC BEN'S ASPHALT ORION INC # ITEM CORONA SANTA ANA SAN CLEMENTf CORDNA CORONA SAN CLENENTE 1 AC REMOVAL AND ROADWAY IXCAVATION 300 CY $39.00 550.00 520.00 511,700.00 S15,OOD.OO 58,000.00 2 COLDPLANEAICPAVEMENTI"702.5"DEEP 137,000 SF $0.26 50.20 5025 $35,620.00 527,400.00 534,250.00 3 CONSTRUCTACPAVEMENi 200 TON 585.00 S63.OD 538.00 517,000.00 $12,600.00 f7,800.D0 4 CONSTRUCT i"AIC LEVELING COURSE 900 TON $40,00 547.00 535.00 536,000.00 542,300.00 531,500.00 5 CONSTRUCT 1.5" ARHM -GG AC OVERLAY 1,40D TON 550.00 $62,00 545.00 570,000.00 f88,80D.00 583,000.00 6 REMOVEBRECONSTRUCTCONCRETECURBANDGUTTER 4,200 LF S16,OD $16.45 520.00 575,600.00 569,090.D0 E84,D0000 7 REMOVE 8 RECONSTRUCT CONCRETECROSS GUTTER 2100 SF $7.00 $6,00 56.00 514,700.00 512,600.D0 512,600.00 8 REMOVEBRECONSTRUCTCONCRETECURBRAMP 1500 SF $4.25 55.40 SS.00 $6,375.D0 58,100.00 S7,SOO,OD 9 REMOVEBRECONSTRUCTCONCRETESIOEWALK 10400 SF $4,25 33.10 $5.00 $44,200.00 532,240.00 $52,000.00 10 REMOVEBRECONSTRUCTCONCRETEDRIVEAPPROACH 7000 SF 54.25 53.50 35.00 529,750,OD 524,500.00 535,000.00 11 CONSTRUCT COMPACTED RASE 300 TON S22.o0 $28,00 $9.00 56,600.00 $8,400.00 52,700.D0 12 ADJUST SEWER OR STORMDRAIN MANHOLE COVER TO GRAD 15 EA 5235.00 5255.00 $400.00 53,525.00 53,825.00 f6,000,00 13 ADJUST UTILITY VALVE COVER TO GRADE 26 EA $200.00 $265.00 $400,00 $5,200.00 56,890.00 510,400.00 14 TRAFFIC STRIPING AND MARKING 1 LS $1,953.00 $1,650.00 $5,000.00 $1,953.00 $1,850.D0 $5,000.00 15 INSTALL 10'X24" ROOT BARRIER 58 EA $100.00 5210.00 5250.00 $S,B00.00 $12,180.00 514,500.00 16 TREE TRIMMING 20 EA 5325.00 5310.00 $400.00 56,500.00 $6,200.00 $8,000.00 11 TREESTUMPREMOVAL 3 EA 3950.00 53,172.00 5980.00 52,650.00 39,516.00 52,940.00 GRAND TOTAL BID 5373,373.00 5379,291.00 5392,990.00 CIP02MURI0.81DS 1 OF 5 CITY OF LYNWODD 1133osuLUSRD LYNMAOD, CALIFORNIA (31D)603.022D BIDDER'S ESTIMATE STREET IMPROVEMENT UNIT PRICE TOTAL MURIEL Dr. OALNDA AVE. LAVINIA AVE 4 s 6 4 5 6 PROJECT p 55253 and 055261 i > 0 i > BANNAOUN ENG, CONSTRUCTOR EXCEL PAVING EBS INC BANNAOUN ENO, CONSTRUCTOR EXCEL PAVING EBS INC # ITEM Yx NILLS lCNO NEACN r1CRCNA W NILU LONG BEACH CORONA 1 AC REMOVAL AND ROADWAYD(CAVATION 300 CY $40.00 S25,OD 538.00 512,000.00 57,500,00 S10,BODpO 2 COLD PLANE AIC PAVEMEM I"TO 2.5"DEEP 137,000 SF 80.20 $020 50.15 527,400.00 $27,400.00 520,550.00 3 CONSTRUCT AC PAVEMENT 20D TON 552.00 SS0.00 559.00 510,400.00 510,000,00 S11,B0000 4 CONSTRUCT 1"AIC LEV0.ING COURSE 91)0 10N ESOOD 546.50 559.00 545,DD0:00 541,85000 553,10D,OD 5 CONSTRUCTI.S"ARHM-GGACOVERLAY 1,400 TON 558.00 $56,00 5.00 61,200.00 $78,400.00 596,800.00 8 REMOVEBRECONSTRUCTCONCREfECURBANDGUTTER 4,200 LF 517.50 521.50 524.50 573,500.00 590,300,00 5102,900.00 7 REMOVEBRECONSTRUCTCONCRETECROSSGUTTER 2,100 SF 510.00 $8.50 56.95 521,000.00 $17,850.00 514,59500 B REMOVEBRECONSTRUCTCONCREfECURBRAMP 1,500 SF 56.OD EB.SD 56.00 59,000.00 59,750.00 59,000,00 9 REMOVE 8 RECONSTRUCT CONCRETE SIDEWALK 10,400 SF 54.00 55.00 53.55 541,800.00 552,000.00 536,92000 10 REMOVEBRECONSTRUCTCONCRETEDRIVEAPPROACH 7,000 SF 5500 $500 33.55 535,000.00 S3S,DOO.OD $24,650,00 11 CONSTRUCTCOMPACTE084SE 300 TON $25.00 520.00 SiL50 57,500.00 58,000.00 SS,2SDOD 12 ADJUST SEWER OR STORMDRAIN MANHOLE COVER TO GRAD 15 EA $3D0.00 5275.00 5255.00 $4,500.00 f4,125.00 53,825.00 13 ADJUST UTILITY VALVE COVER TD GRADE 26 EA $275.00 $60.00 5265.00 S7,i50.D0 51,580.00 58,890.00 14 TRAFFIC STRIPING AND MARKING i LS 52,500.00 52,150.00 $2,000.00 52,500.00 52,15000 52,000.00 15 INSTALL 10'X24" ROOT BARRIER 58 EA $150.00 5205.00 5138.00 58,700.00 511,890.00 $7,888.00 18 TREETRIMMING 251 FA $250.110 S3OO.OD E300.D0 SS,ODO.00 58,000,00 Efi,000.00 17 TREE STUMP REMOVAL 3 FA 5500.00 S3SOOD 5900.00 $1,500.00 SIOSOOD 52,700.00 Notes BannaounEngineers-Constructorshasanincorrect Grand Total of 5393,050 OD Correct Grand Total 5 $392,950.00.(Shown) GRAND TOTAL BID E392,95D.DD E402,B28.00 S41E,66B.OD Notes EBSs proposal for item No. 7 has an incorrect total of 514,175.00. Correct amount n 514,595.00, (ShoNm). Therefore, GrandTotalchangedfrom 5415,248.OOto5415,8fi8.00.(Shown) CIP02MURI0.BIDS 2 OF 5 L'I'I'Y OF LYNWOOD n33oeuulsRO LYNWOOD, CALIFORNIA (310) 6030220 BIDDER'S ESTIMATE STREET IMPROVEMENT UNIT PRICE TOTAL MURIEL Dr. OALNDA AVE. LAVINIA AVE 7 e s T s s PROJECT # 55253 and 05.5261 Q d ~ SEQUEL CONTR. DAMON CONSTR. SULLY MILLER SEQU0. CONTR. DAMON CONSTR. SULLY MILLER # ITEM S.FE SPRINGS CARSON ANAHEIM 9.FE SPMNOS CARSON ANAHEM 1 AC REMOVAL AND ROADWAYIXCAVATION 300 CY f24.00 575.00 531.50 57,200.00 522,500.00 59,450.00 2 COLD PLANE A/C PAVEMENT 1"TO 2.5"DEEP 137,OOD SF 50.17 50.25 50.15 523,290.00 534,250.00 520,550.00 3 LOCAL REMOVAL AND REPLACEMENT OF DETERIORATED AC PAVEMENT 200 TON S/5.00 560.00 548.00 59,000.00 E12,000.OD 59,200,00 4 CONSTRUCT 1"A!C LEVELING COURSE 900 TON 547.00 547.00 E42DD 542,300.00 542,300.00 537,800.00 5 CONSTRUCT 15" ARHM GG AC OVERLAY 1,400 TON 560,00 565.00 556.00 584,000.00 591,000.00 578,400.00 6 REMOVE S RECONSTRUCT CONCRETE CURB AND GUTTER 4,200 lF 522.00 521.00 524.00 $92,400,00 588,200.00 5100,800.00 7 REMOVEdRECONSTRUCTCONCRETECROSSGUTTER 2,100 SF 57.00 SB.00 57.00 514,700.00 516,800.00 514,700.00 8 REMOVE B RECONSTRUCT CONCRETE CURB RAMP 1,500 SF $7.00 58.00 511.00 510,500.00 S9,ODD.00 516,500.00 9 REMOVEBRECONSTRUCTCONCREiESIDEWALK 10,400 SF $6.35 $4.00 58.25 E66,04D,OD 541,600.00 565,000.00 10 REMOUEdRECONSTRUCTCONCRETEDRIVEAPPROACH 7,000 SF $5.00 $4.00 55.00 $35,000,00 $28,000.00 $35,000.00 11 CONSTRUCT COMPACTED BASE 300 TON $18.00 528.00 525.00 $5,400.OD 58,400.00 $7,500.00 12 ADJUST SEWER OR STORMDRAIN MANHOLE COVER TO GRAD 15 EA $220.00 5400.00 5285.00 53,300.00 56,000.00 54,275.00 13 ADJUST UTILITY VALVE COVER TO GRADE 26 EA 5200.00 S2SOAD $125.00 55,200.00 58,500.00 53,250.00 14 TRAFFIC STRIPING AND MARKING 1 LS 53,000.00 53,500.00 S2,OOD.OO 53,000.00 $3,500.00 S2,000.DO 15 INSTALL 10'X24" ROOT BARRIER 58 EA $200.00 $150.00 $235.00 511,600,00 58,700.00 513,630.00 16 TREE TRIMMING 20 EA $320.00 5225.00 $300.00 $8,400.00 $4,500.00 E6,DDD.OD 17 TREE STUMP REMOVAL 3 EA $1,000.00 $200.00 51,000.00 83,000.00 5800,00 53,000.00 GRAND TOTAL BID 5422,330.00 5423,850.00 5427,055.00 CIP02MURIELBIDS 3 OF 5 CITY OF LYNWOOD 11330 BuLLIS RD. LYNVr00D, CALIFORNIA (310) 803-0220 BIDDER'S ESTIMATE STREET IMPROVEMENT UNIT PRICE TOTAL MURIEL Or. OALNDA AVE LAVlNIA AVE to 11 t 2 16 1 t 12 PROJECT # 5-5253 and 05.5261 rt 0 ~ SILVIA CONSTR. OLIVAS VALDEZ EC CC4rSTR SILVIA CONSTR. OLIVAS VALDEZ EC CONSTR # ITEM RCUCAMONOA COVINA 9EL MONTE IL CUCAMONOA COYINA 9EL MONTE 1 AC REMOVAL AND ROADWAY EXCAVATION 300 CY 532.00 556,00 546.97 59,600.06 $17,400.00 $14,691.00 2 COLD PLANE A1C PAVEMENT 1" TO 2 5"DEEP 137,000 SF 50.18 50.180 50.17 524,660,00 $21,920,00 523,701.00 3 CONSTRUCT AC PAVEMENT 200 TON 553.45 $69.606 $51.77 $10,890.00 513,920.00 510,354.00 4 CONSTRUCT 1"AIC LEVELING COURSE 900 TDN 545.00 $48.00 551.77 f40,500.00 543,200.00 546,593.00 5 CONSfRUCT1.5"ARHM-GGACOVERLAY 1,400 TON $58.15 $60.30 560.61 581,410.00 584,420.06 584,654.00 6 REMOVEBRECONSTRUCTCONCRETECURBANDGUTTFR 4,200 LF 528.45 524.50 $42.39 $119,490.00 5102,900.00 5178,038.00 7 REMOVEBRECONSTRUCTCONCREfECROSSGU7TER 2,100 SF $9.90 $8.45 58.00 820,790.06 517,745,06 518,800.00 8 REMOVER RECONSTRUCT CONCRETE CURB RAMP 1,500 SF $9.35 $8.10 510.00 514,025.00 $12,150.00 S1S,000,OD 9 REMOVEBRECONSTRUCTCONCRETESIDEWALK 10,400 SF 53.90 53.85 $3.56 $40,560.00 $40,040.00 536,400.00 10 REMOVEBRECONSTRUCTCONCRETEDRIVEAPPROACH 7,000 SF 54.70 56.80 $4,00 $32,900.06 547,600.00 $28,000.60 11 CONSTRUCT COMPACTED 84SE 300 TON 515.60 532.40 519.20 54,680.00 $9,720.00 55,784.00 12 ADJUST SEWER OR STORMDRAIN MANHOLE COVER TO GRAD 15 EA 5259.00 $215.00 5215,06 E3,BBS.OD $3,225.06 E4125 06 13 ADJUST UTILITY VALVE COVER TO GRADE 26 EA $270.00 $190.00 550.00 $7,020.00 $4,940.00 $1,300.00 14 TRAFFIC STRIPING AND MARKING 1 LS $1,670.00 $1,685.00 51,785.00 $1,670.00 $1,685.00 51,765 00 15 INSTALL 10'X24" ROOT BARRIER 58 EA $275.00 $286.00 $150.00 $15,950.00 516,588.00 $8,70000 16 TREE TRIMMING 20 FA 5220.00 5185.00 $506.00 $4,400.00 $3,70000 $10,000.00 17 TREE STUMP REMOVAL 3 EA $963.00 5355.00 535000 $2,889.00 51,065.00 f1;050.00 Note' E C Construction has an incorrect Grand Total (5487,156.00). CorreclGrandTotalis$487,155.00.(Shown) Notes Oli V ld ' GRAND TOTAL BID 5435,119.00 5442,218.00 5497,155.00 vas a ez s proposal far item No, 9 has an incorrect artwunt of $45,640.00. Correll amount is $4Q646.D0. The Grand Total remao unchanged 5442,218.00.(Shown) CIP62MURIELBIDS 4 OF 5 CITY OF LYNWQOD 1133oeuwsRD LYNVa00D, CALIFORNIA (310)803-0220 BIDDER'S ESTIMATE STREET IMPROVEMENT UNIT PRICE TOTAL MURIEL Dr. OALNDA AVE. LAVINIA AVE t3 t3 ~ PROJECT p 5.5253 and 055261 ITEM Q 0 ~ GRIFFITH CD, R CU A GRIFFITH CO. C MONOA N, CUCAMONOA 1 AC R EMDVAL AND ROADWAY EXCAVATION 300 CV $65.00 $19,500.00 2 COLD PLANE A/C PAVEMENT i" TO 2.5" DEEP 137,000 SF $D 18 524,860.00 3 CONSTRUCT AC PAVEMENT 200 TON $150.00 530,000.00 4 " CONSTRUCT 1 A/C LEVELING COURSE 900 TON $50.00 545,000.00 " 5 CONSTRUCT I.5 ARHM-GGACOVERLAY 1,400 TON $66.00 $92,400,00 6 R EMOVEBRECONSTRUCTCONCRETECURBANDGUTIER 4,200 LF 522.00 $92,400.00 7 REMOVEB RECONSTRUCT CONCRETE CROSS GUTTER 2,100 SF $14.00 $29,400,00 6 REMOVE 8 RECONSTRUCT CONCRETE CURB RAMP 1,500 SF $12.00 518,000,00 9 REMOVE 8 RECONSTRUCT CONCRETE SIDEWALK 10,400 SF $g.Op $83,200.00 10 REMOVEB RECONSTRUCT CONCRETEDRIVEAPPROACH 7,000 SF $5.80 $40,800.00 11 CONSTRUCT COMPACTED BASE 300 TON $19.00 55,700.00 1 2 ADJUST SEWER OR STORMDRAIN MANHOLE COVER TO GRAD 15 EA $350.00 $5,250.00 13 A DJUST UTILITY VALVE COVER TO GRADE 2fi EA $350.00 $9,100.00 14 TR AFFIC STRIPING AND MARKING 1 LS $1,700.00 $1,700 OD 15 I ' " NSTALL 10 X24 R00T BARRIER 58 EA $110,00 $6,380.00 16 TR EEiRIMMING 20 EA $330.00 56,600.00 i7 T REE STUMPREMOVAI 3 EA $1,000.00 f3,000 00 GRAND TOTAL BID $512,890.00 CIP02MURIELBIDS 50F5 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $373,373.00 FOR THE MURIEL DR., OLANDA AVE., AND LAVINIA AVE IMPROVEMENT PROJECT, PROJECT NUMBER 05-5253 and OS-5261, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT". WHEREAS, the Muriel Dr., Olanda Ave., and Lavinia Ave, Street Improvement Project, Project No. OS-5253 and OS-5261 is scheduled for completion during the FY 2002-2003; and WHEREAS, the Muriel Dr., Olanda Ave., and Lavinia Ave, Street Improvement Project is funded by C.D.B.G Funds; and WHEREAS, the bid opening was held on November 6, 2002 and All American Asphalt was the apparent lowest bidder at $373,373.00; and WHEREAS, a reference check has revealed that this contractor has the necessary experience for this type of project. NOW THEREFORE, the City Council of the City of Lynwood does hereby find, proclaim, order and resolve as follows: Section 1. That the contract for the Muriel Dr., Olanda Ave., and Lavinia Ave Street Improvement Project, Project Number OS-5253 and OS-5261, be awarded to All American Asphalt, for its low bid of $373,373.00. Section 2. That the Mayor is hereby authorized to execute the agreement between the City of Lynwood and All American Asphalt. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 19`" day of November 2002. ATTEST: ANDREA L. HOOPER, City Clerk ARTURO REYES, Mayor APPROVED AS TO CONTENT: Faustin Gonzales, City Manager APPROVED AS TO FORM: City Attorney City of Lynwood Joseph Y. Wang, P.E Director of Environmental Services/ City Engineer cou02Murielaward STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hall of said City on the day of 2002, and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of , 2002. City Clerk, City of Lynwood cou02Murielaward DATE: November 19, 2002 TO: Honorable Mayor and City Council Members FROM: Faustin Gonzales Cit Mana er ~1 ~ ~ Y g Alfretta Earnest, Director of Finance and Administration >~~ Gail L. Black, Personnel Officer~~.. SUBJECT: AMENDMENT TO THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL EMPLOYEES' SALARY SCHEDULES AND AUTHORIZING THE RECLASSIFICATION OF IDENTIFIED INCUMBENTS PURPOSE To have the City Council amend the Classification Plan, Management and General Employees' Salary Schedules and authorize the reclassification of identified incumbents. BACKGROUND The City Council approved the FY 02-03 budget at the November 5, 2002 Council meeting. Several new positions were identified as part of the City's reorganization plan. As such, the following items are in line with the adoption of the FY 02-03 budget: A. ADOPTION OF CLASSIFICATION STATEMENTS/SALARY RANGES 1) Information Systems Manager $3902 - $4746 47M 2) Information Systems Technician $2789 - $3390 35G 3 } Payroll Analyst $2529 - $3074 31 G 4) Customer Relations Specialist $3902 - $4746 47M 5) Park Ranger $1840 - $2238 18G B. RECLASSIFICATION -EFFECTIVE NOVEMBER 25, 2002 Personnel Rule IV, Classification, Section 4 Reclassification states: Positions, of which have changed materially so as to necessitate reclassification, shall be allocated by the Personnel Officer to a more appropriate class, whether new or already created... The following incumbents have been identified who fall within the reclassification provision: INCUMBENT FROM TO 1) Maria Luna Water Billing Manager 47M Customer Relations Specialist 47M 2) May Lan Tan Sr. Accountant 41M Water Billing Supervisor 47M 3) Peter Han System Analyst 45G Information Systems Manager 47M 4) Valerie Herod Admin. Analyst I 31 G Payroll Analyst 31 G RECOMMENDATION Staff respectfully requests that the City Council adopt the attached resolution entitled, "A Resolution of the City Council of the City of Lynwood Amending the Classification Plan, Management and General Employees' Salary Schedules and Authorizing the Reclassification of Identified Incumbents." r >P~~' .. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL EMPLOYEES' SALARY SCHEDULES AND AUTHORIZING THE RECLASSIFICATION OF IDENTIFIED INCUMBENTS WHEREAS, the City Council of the City of Lynwood has adopted an Employee Classification and Position Plan and on occasion amends the plan as needed; and WHEREAS, the City Council of the City of Lymyood had adopted a salary resolution with salary schedules for Management and General Employees; and ~ y WHEREAS. the City has identified a need for the position descriptions of Information Systems Manager; Information Systems Technician, Payroll Analyst; Customer Relations Specialist and Pai•k Ramer; and WHEREAS. classification statements have been prepared and reviewed by the Personnel Board; and WHEREAS, Personnel Rules and Regulations, Rule IV, Section 4 Reclassification, provide for an employee to be allocated to a more appropriate class when the duties of which have changed materially so as to necessitate reclassifications; and NOW, THEREFORE the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows: Section 1. Amend the Employee Classification Plan, Management and General Salary Schedules to include new position descriptions effective November ?~, 2002 as follows: 1) Information Systems Manager 53902 - 54746 471 2) Infonmation Systems Technician 52789 - S3390 3~G 3) Payroll Analyst 52529 - 5 3074 31 G 4) Customer Relations Specialist 53902 - 54746 47M ~) Park Ranger S 1840 - 52238 l 8G Section 2. Reclassification of identified incumbents shall be effective November 25, 2002 as follows: FROM TO I) Maria Luna .Water Billing Manager Customer Relations Specialist 47M ?) May Lan Tan Sr. Accountant Water Billing Manager 47M >) Peter Han System Analyst Information Systems Manager 47M 4) Valeried Herod Admin Analyst I Payroll Analyst 31 G Section 3. This resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this day of , 2002 ATTEST: ANDREA HOOPER, Citv Clerk APPROVED AS TO FORM: ARTURO REYES, MAYOR City of Lynwood APPROVED AS TO CONTEIv`T: City Attorney Faustin Gonzales, City Manager CITY OF LYNWOOD INFORMATION SYSTEMS MANAGER DEFINITION Under the general supervision of a departmental director, manage the staff and operations of a centralized computing services division that provides support and service for city-wide systems and users. Set division goals and objectives and communicate to staff, as well as reassess or redefine priorities as appropriate in order to achieve performance objectives. Participate in planning and projecting division budgets. Consult with users on systems development project requests. Analyze and evaluate existing system operations and programs; install and maintain personal computer systems, LAN network and related equipment; perform technical and administrative work in administering the City's network infrastructure and information systems; assist in the training and direction of the work of other staff, and to do related work as assigned. EXAMPLES OF DUTIES Analyze and evaluate existing information system operations and programs to identify and recommend new and modified automated systems; provide basic LAN, WAN, Lotus Notes and a-mail support; install and configure telecommunications and remote mail programs; maintain network connect dial- in; perform and conduct technical repairs of equipment; provide Internet support including installation and account administration; perform routine on-site hardware and software installation and configuration including, but not limited to, modems, printers, disk drives, memory, system boards, keyboards and monitors; maintain system documentation; maintain hardware and software inventory; write detailed procedure manuals and conduct training sessions for personnel; provide information and answer questions from users regarding computer programs and systems; oversee and establish schedules in the maintenance of backup data and program disks; research and test new technology and make product recommendations; performs special analysis of a technical nature to determine capabilities of application software and to recommend and implement solutions; assist in database troubleshooting and in the setup of standard processes for backup and recovery; confer with supervisor and vendors to identify and correct problems; identify malfunctioning equipment and arrange for outside repairs; assist with the maintenance and support of the City's Internet site; perform system administration and functions such as user adds, moves, deletes, backup and restore, preventative maintenance and print queue server support; maintain INFORMATION SYSTEMS MANAGER PAGE 2 system security and confidentiality, including all system passwords and access codes; maintain problem log and take corrective action as required; contact vendors for purchasing and repairing of equipment; serve as contact person for all hardware and software vendors; track and monitor system usage. SPECIAL REQUIREMENT Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles. DESIRABLE QUALIFICATIONS Knowledge of: Current practices and developments in the field of computer operations, software applications and telecommunications technology; Information systems applications, capabilities and database requirements of the City; Integration and use of office automation applications and diagnostic utilities; Principles and techniques of systems analysis and development; Program planning, computer programming and processing; Network interface card configuration; Local and remote access techniques and remote location configuration; Novell (4.0) NetWare Administration; Symantec Norton Antivirus Enterprise Administration; LAN TCP/IP Protocol; Category 5 (five) cabling methods; Lotus Notes, CC: Mail, and E-Mail SMTP administration in a DB8 and DB6 environment; Access 97 database software; and INFORMATION SYSTEMS MANAGER PAGE 3 Ability to: Coordinate the design of new or revised systems and procedures for application to the City's computer and telecommunications systems; Evaluate and recommend improvements in system operations; Effectively communicate, both orally and in writing; Work effectively with others to analyze, design and implement computerized departmental systems; Establish and maintain effective working relationships; Quickly understand complex technical matters and apply technical knowledge in the development of general solutions; Research and organize facts and present recommendations in a clear, concise and logical manner; Work independently within established policies and procedures; Provide training and assistance to City staff; Prioritize multiple projects. and TRAINING AND EXPERIENCE Any combination of training and experience, which would provide the required knowledge and abilities is qualifying. Atypical way to obtain this knowledge and abilities would be: Three years of progressively responsible experience providing technical support and system analysis and data processing system coordination and development on Local Area Networks and server applications preferably including some experience in a supervisory capacity. Understanding of web development using HTML and Dreamweaver, Networking (TCP/IP, DNS, Novell, Windows NT/2000/XP, MS Active Directory), and server technology (Norton Antivirus Enterprise, Mail servers, ARC Serv IT backup software, Netware). EDUCATION Graduation from an accredited four year college or university with major coursework in computer science, computer information systems, telecommunications management, or a closely related field is highly desirable. CITY OF LYNWOOD INFORMATION SYSTEMS TECHNICIAN DEFINITION Under general supervision of the divisional manager to provide office software, computer hardware and user support in a networked municipal environment; installs, upgrades, maintains and repairs personal computers and peripheral devices; assists the Information Systems Manager to analyze and troubleshoot City-wide Network Problems related to computer and telephone networks. EXAMPLE OF DUTIES Performs basic hardware and software, LAN and WAN Networking; installation and maintenance; assists users in office software, including word processing, spreadsheets, graphics, computer aided drafting, data base management and the Internet; conducts various tests on components equipment during installation to ensure components are working properly and in accordance with City specifications; research and test new technology and make product recommendations; confer with supervisor and vendors to identify and correct problems; maintain system security and confidentiality, including all system passwords and access codes; maintain problem log and take corrective action as required; track and monitor system usage. SPECIAL REQUIREMENT Possession of an appropriate California Operator's License issued by the State Department of Motor Vehicles. DESIRABLE QUALIFICATIONS Knowledge of: Principles and techniques of systems analysis and development; Program planning, computer programming and processing systems and terminology; Information systems applications, capabilities and database requirements of the City; Current practices and developments in the field of computer operations; and telecommunications and technology; and INFORMATION SYSTEMS TECHNICIAN PAGE 2 Ability to: Coordinate the design of new or revised systems and procedures for application to City data processing system; Understand, interpret and effectively explain hardware and software applications to users; Identify, analyze and resolve computer and telephone hardware and software problems; Organize, prioritize and follow up on work assignments; Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships. and TRAINING AND EXPERIENCE Any combination of training and experience which would likely provide the required knowledges and abilities is qualifying. Atypical way to obtain these knowledges and abilities would be: Two years of experience performing computer support functions, systems analysis and data processing systems analysis and data processing systems coordination and development. EDUCATION Graduation from college, university or technical school with major course work in computer science, information systems, data processing or a closely related field. CITY OF LYNWOOD PAYROLL ANALYST DEFINITION Under general supervision of a departmental supervisor or manager to perform accounting duties related to the analysis and operation of payroll data and the payroll system; initiate and compile documents to complete payroll- related transactions; input a variety of information such as hours worked, salary adjustments, direct deposits and voluntary deduction information; process documents and information of a confidential and/or sensitive nature; resolve routine payroll disputes, and do other related duties as assigned. EXAMPLES OF DUTIES Performs a variety of payroll processing duties of above average difficulty with a high degree of accuracy and attention to detail; performs work in accordance with established policies and procedures; make arithmetical calculations with speed and accuracy; prepares, records, sorts and distributes various payroll and miscellaneous checks, stop payments and returned or replacement checks; audits employee time records for processing in the payroll system; investigates questionable data and takes corrective action; prepares payroll reports as required for local, state and federal agencies; reconciles payroll register to payroll warrants prior to the release of warrants; receive, check, and process payroll action forms relative to employee status or pay; update and maintain employee files related to payroll status; report monthly total employees to Department of Labor; distribute accrual and labor distribution reports to other departments; provide or verify wage or employment information; assist other departments with salary budget, subpoena, and other payroll reports; maintain and balance garnishments; file bi-weekly reports to P.E.R.S. (Public Employees' Retirement System). SPECIAL REQUIREMENT Possession of an appropriate California Operator's license issued by the State Department of Motor Vehicles. PAYROLL ANALYST PAGE 2 DESIREABLE QUALIFICATIONS Knowledge of: Principles and practices of payroll administration; Methods, practices and terminology used in automated payroll record keeping and processing; Modern business office equipment and procedures; Computer hardware and software related to payroll record keeping systems; Read, understand and interpret moderately difficult written materials; Payroll policies and procedures relative to Memorandums of Understanding (MOU}, Merit System Rules and Regulations, FLSA, and Federal and State Agencies; Windows environment software including Excel and Word; Principles and practices relative to PERS Regulations and Federal and State Tax Guidelines; and Ability to: Perform a variety of arithmetical calculations with speed and accuracy; Interpret and apply guidelines, regulations and policies relative to payroll practices; Operate a variety of computer and office automated equipment; Maintain inter-related records and files; Resolve work problems related to the maintenance of City's payroll records; Maintain cooperative working relationships; Perform arithmetic calculations including percentages, fractions, averages, or other formulas; Research files and prepare statistical reports and analyses; Work in a high volume environment and meet deadlines; Communicate effectively verbally and in writing; Reconcile payroll accounting records. and PAYROLL ANALYST PAGE 3 TRAINING AND EXPERIENCE Any combination of training and experience which would provide the required knowledges and abilities is qualifying. Atypical way to obtain these knowledges and abilities would be: Two years of responsible experience in payroll or accounting in a government environment and completion of college level courses in the principles of accounting. EDUCATION Graduation from an accredited four year college or university with a degree in accounting, finance, business or public administration or a related field is desirable. CITY OF LYNWOOD CUSTOMER RELATIONS SPECIALIST DEFINITION Under the general direction of the Director of Finance and Administration to plan organize and coordinate the Departments Customer Relations Services related to Water and rubbish billing, collection, account processing and recordkeeping, reviews customer complaints or disputes relevant to water or rubbish services and billing; researches and resolves problems and complaints to ensure customer satisfaction; do other related duties as required. EXAMPLES OF DUTIES Plans, organizes and coordinates the Departments Customer Relations Services; responds in person and telephone inquires from the public and customers related to rubbish, water billing accounts and service; prepares correspondence pertaining to inquires or complaints; may explain departmental billing and collection policies and procedures to the public; investigates customer complaints about service billing and rubbish collection; reviews records and documents, such as bills, computer printouts, meter readings and correspondence related to complaints or disputes to determine accuracy of customer complaint and determine responsibility for errors; converses with other City personnel to obtain facts regarding complaint issues, notifies customer and appropriate City personnel of findings, adjustments and/or recommendations, such as refund, credit to customer account or adjustment of customer bill; may recommend to management improvement in service or billing methods and procedures to prevent future complaints of a similar nature. SPECIAL REQUIREMENT Possession of an appropriate California Operator's License issued by the State Department of Motor Vehicles. Bilingual (Spanish) oral and written skills (successful completion of proficiency examination will be required) CUSTOMER RELATIONS SPECIALIST PAGE 2 DESIRABLE QUALIFICATIONS Knowledge of: Procedures, policies rules and practices effecting water and rubbish billing system, collection and account process; Basic municipal accounting principles and procedures; Statistical record keeping including computerized accounting; Correct English usage, spelling and punctuation; Modern office practices and procedures; and Ability to: Plan, organize, supervise and train office staff; Coordinate financial information system usage and applications; Prepare clean and accurate financial statements and reports and analyze accounting rubbish collection and water utility data; Demonstrate excellent verbal communication skills in order to professionally communicate with customers or visitors; Exercise sound judgment and possess good decision making skills without direct supervision; Respond effectively to inquiries from the public regarding rubbish collection, water services or billing, often in adverse situations; Maintain cooperative working relationships with those contacted in the course of work; Carry out directions independent of close supervision; Operate standard office machines. and TRAINING AND EXPERIENCE Any combination of training and experience which would provide the required knowledges and abilities is qualifying. Atypical way to obtain these knowledges and abilities would be: Four years of technical experience in accounting or statistical recordkeeping activities, including some experience in a lead or supervisory capacity, and preferably including substantial experience in utility billing, collection and accounting. CUSTOMER RELATIONS SPECIALIST PAGE 3 EDUCATION Graduation from an accredited four year college or university with a degree in Business Administration, Public Administration, or a closely related field is desirable. CITY OF LYNWOOD PARK RANGER DEFINITION Under general supervision of the Recreation Superintendent to perform a variety of semi-skilled duties, which may include the maintenance and minor repair of plumbing fixtures, electrical and lighting systems, carpentry repairs, painting and graffiti removal and various custodial duties. Patrols park area and recreational facilities to .prevent vandalism and theft, observes and reports unusual occurrences; interacts with patrons using the parks and facilities; supervises usages of park areas and recreation facilities; prepares park areas and facilities for usage by community groups or individuals; and to do related work as required. EXAMPLE OF DUTIES Performs a variety of semi-skilled duties which may include: maintenance and minor repair or plumbing fixtures, electrical and lighting systems, troubleshooting to locate defects, replace fuses, cords or sockets; repair furniture and wooden fixtures, stain, paint or finish woodwork; painting duties related to caring out the City's graffiti removal program and various custodial duties. Patrols park area and recreational facilities to prevent vandalism and theft; inspects buildings to determine that they are secure and safe; may warn violators of park rules; reports unusual occurrences or infractions; may warn violators of park, facility, city or Department of Recreation and Community Services rules; interacts with patrons using park areas and recreational facilities; opens, supervises and secures recreation facilities being used by community groups, city staff or renters; prepares facilities for usage by setting up tables, chairs and furniture as well as related activities. SPECIAL REQUIREMENT Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles. DESIRABLE QUALIFICATIONS Knowledge of: Custodial supplies, equipment and methods; Proper materials and procedures used for cleaning purposes; Basic hand tools used in routine building maintenance; Safe work practices; PARK RANGER PAGE 2 and Ability to: Understand and follow oral and written directions; Clean and care for an assigned area and equipment; Perform minor building maintenance work; Deal tactfully and courteously with the public; Oversee the activities occurring at the City Park and Community Center; Read and write at the level required for successfully job performance; Observe and provide both written documentation of observations as well as verbal representation to the appropriate staff; Effectively communicate in the English .and Spanish language. and TRAINING AND EXPERIENCE Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. Atypical way to obtain these knowledge and abilities would be: One year of experience performing semi-skilled work in a combination of building maintenance and custodial work. One year of security/supervisory background desirable. MEMORANDUM DATE: November 19, 2002 TO: HONORABLE MAYOR AND MEMERS OF THE LYNWOOD CITY COUNCIL FROM: Faustin Gonzales, City Manager BY: Autra C. Adams, Program Development Coordinator SUBJECT: Digital Map Products Contract Termination PURPOSE: To have the Mayor and Members of the Lynwood City Council authorize the City Manager to terminate the attached agreements for a Geographic Information System and related software packages with Digital Map Products. BACKGROUND: In August of 2001 at a technology workshop, members of this body along with staff had the opportunity to receive a presentation from Digital Map Products regarding their Geographic Information System (GIS). A series of meetings were conducted with the various divisions that would primarily use the GIS System. These divisions include Code Enforcement, Building & Safety, Planning, Business License, Public Works, and Redevelopment. Based on City Council and staff enthusiasm for the City GIS system, staff worked with Digital Map Products (DMP) to put a package together that would meet the needs of all staff that will use the system. On October 15, 2001, staff was notified that the modules that the Planning and Building and Safety divisions needed for optimal efficiency were not currently offered by DMP. DMP advised staff that these additional two modules should be operational by the end of March 2002. On October 26, 2001, the Board of Directors of the Lynwood Information Incorporated directed staff to negotiate an agreement with DMP for the GIS system and their related software packages, under the assumption that the plan check and permit tracking modules would meet staff needs when they became available. On December 3, 2001, the City Council approved Resolution #2001.152 authorizing the City Manager to execute an agreement with Digital Map Products for a GIS System and other related software. ANALYSIS: Since the original training and set up of the system that was provided to city staff by DMP in late January, staff has come across a series of challenges that have hindered staff's ability to make the uses of the system that were intended when the agreement was executed. Several of these challenges, were left unresolved by DMP until mid September, when the City Manager issued a letter to the company intending to recommend termination to the City Council for non-performance and dissatisfaction. After this letter was sent, there was a meeting with staff and DMP for a more thorough discussion of staff's issues. As a result of this meeting, DMP has attempted to remedy some issues, however many are still outstanding and staff currently feels that it is in the best interest of the City of Lynwood to proceed with contract termination. Plan ChecWPermit Tracking Prior to moving forward with the agreement, city staff expressed the need to purchase a system where a module was built in that would provide access to track permits and plan checks for various parcels. As a result Digital Map Products consented to developing a r---,------ ~ ~! w /S "Plan Check" and "Permit Tracking" Module by March 2002 to meet these needs. In April city staff again inquired about these modules and was informed that they would be available by June. Between June and September, there was no indication by the vendor that these modules had been created until the City Manager sent the letter intending to pursue contract termination. After the City Manager's initial correspondence noticing intention to terminate, staff was notified that these modules would be available in City GIS 2. On October 22, City GIS 2 was demonstrated to staff, yet this new version still does not adequately address the needs for our Planning and Building/Safety Divisions. Furthermore, the vendor experienced many of the technical issues that will be mentioned later under problems with the system by Code Enforcement, with minimal explanation during the demonstration of City GIS 2. Digital Orthophofography At the time that DMP originally demonstrated City GIS to Lynwood, there was a presentation on the image clarity for the standard mapping that comes with the software and a much clearer 3" resolution. At the time that the contract was executed, staff felt that the additional $38,200 for the digital orthophotography was well worth the cost because of the clarity that was shown in the system and the need for the City to update its digital orthophotography likewise. Once this was delivered to the City in early January, Engineering staff became concerned with the orthophotography. The first issue that arose was that, the aerials were not given to the City in a printed format. The original estimate to have this work done was approximately $3,000. When a more recent inquiry for this was made, this work was estimated to cost $8,000. In addition, once Engineering started using City GIS, they found that the orthophotography was not in a usable format because the scaling was incorrect and there are no street names or other identifying information. DMP contends that they feel this item was delivered 100°/a and the problems with accuracy of scaling are normal. City staff disagrees and there have been no attempts by DMP to remedy this matter, beyond contention that it was completed. Code Enforcement Staff has encountered problems using the Code Enforcement System effectively due to the ability to manually change the dates that the next action is due. In May, staff was notified that this would be resolved, however, once again until notice intending to terminate was sent to DMP by the City Manager, there was no further movement on this item. After the meeting with DMP in early October, there were some changes made to manually change dates, although there are other places where this problem still occurs. In addition, whenever staff attempts to run reports the system will freeze. Staff has also encountered other technical problems with the system and the response time for dealing with these issues is sometimes quite lengthy. To date, the Code Enforcement system still has not been able to be used as the effective tool that was originally intended, due to problems with dates being adjusted and the system freezing regularly. Property Ownership The property ownership information that can be obtained through City GIS is not updated regularly. Staff has found that on several occasions that the information provided through another provider is more accurate than the City GIS data. DMP has not accepted this complaint as valid; however, they have indicated that they are working with this other provider so that in the future their clients may have a choice between data providers. In the interim, the City of Lynwood will have to continue to incur charges from two companies for the same information. Fiscal Impact Below you will find an itemized listing of the costs associated with the purchase of the City GIS Software package that were included in the originally executed agreement: Product Description A. CityGIS Subscription B. Parcel Graphics C. Property Ownership Information D. Raster Tax Maps E. Centerline Data F. USGS 1 Meter Imagery G. Code Enforcement Module H. Plan Check Module I. Permit Tracking Module J. Training for Additional Modules K. General & Zoning Plan Conversion (Optional) L. 3" B&W Digital Orthophotography/Digital File (Optional) Fee Yr 1 3,542.00* 3,542.00* 1,836.94* 1,142.19* 0.00 0.00 1,442.00* 0.00 0.00 825.00 7,000.00 38,200.00 Fee Yr 2 6,072.00 6,072.00 3,149.00 1,958.00 0.00 0.00 2,472.00 3,275.00 3,275.00 0.00 0.00 0.00 Fee Yr 3 6,072.00 6,072.00 3,149.00 1,958.00 0.00 0.00 2,472.00 3,275.00 3,275.00 0.00 0.00 0.00 Annual Totals ~ $ 57,530.13 ~ $ 26,273.00 ($ 26,273.00 Fees for the first fiscal year are prorated from December 2001 to June 30, 2002. The total cost of the GIS and related software packages for the entire three-year agreement is $110,076.13. To date, the City has incurred charges of approximately $64,000 with DMP. Should the City choose not to cancel the agreement, an additional $46,000 would still be incurred, with no guarantees whether or not the system will ever be fully functional as originally intended. RECOMMENDATION: Staff respectfully requests that the Mayor and Members of the Lynwood City Council authorize the City Manager to terminate the attached agreements for a Geographic Information System and related software products with Digital Map Products. ATTACHMENT .-. ^ RESOLUTION NO. A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO TERMINATE THE ATTACHED AGREEMENTS WITH DIGITAL MAP PRODUCTS FOR A GIS SYSTEM AND RELATED SOFTWARE WHEREAS, The City of Lynwood is desirous to increase the quality of life and efficiency in the City through the implementation of various technological applications; and WHEREAS, The City of Lynwood identified Digital Map Products to provide a Geographic Information System and other related software to increase accountability and efficiency in Code Enforcement, Business License, Building and Safety, Planning, Public Works, and Redevelopment; and WHEREAS, The City of Lynwood has had several challenges with the solutions provided by Digital Map Products that have prevented staff from utilizing the software/services in the manner originally intended. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS: Section 1. The City Manager or his designee is authorized to carry out any necessary transactions as so ordered by this resolution. Section 2. That the City Council authorizes the City Manager to terminate the attached agreements for the CityGIS system and related software for non-performance and dissatisfaction. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 19'h day of November, 2002. ARTURO REYES, MAYOR ATTEST: ANDREA L. HOOPER, CITY CLERK APPROVED AS TO FORM: APPROVED AS TO CONTENT: CITY ATTORNEY FAUSTIN GONZALES, CITY MANAGER STATE OF CALIFORNIA } } SS. COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19th day of November, 2002. AYES: NOES: ABSENT: ABSTAIN: ANDREA L. HOOPER, CITY CLERK STATE OF CALIFORNIA } } SS. COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 19th day of November, 2002. ANDREA L. HOOPER, CITY CLERK CityGIS SERVICE SUBSCRIPTION AND SUBLICENSE AGREEMENT Agreement - 0110001CG This is a subscription and sublicense agreement between Digital Map Products, LLC ("DMP") and the City of Lynwood ("City"). DMP operates the CityGIS service and, pursuant to the terms of this Agreement, City will become a subscriber to the CityGIS service. City understands that DMP licenses copyrighted content owned by DMP or the Contributor(s) listed in Exhibit A. City also understands that, by becoming a subscriber, access and use of copyrighted content is subject to a license granted to DMP and a sublicense granted by DMP to subscriber. 1. DEFINITIONS 1.1 "Contributor" is a third party that owns and/or licenses content and/or database(s). 1.2 "Contributor Content/Database(s)" is Contributor-owned content and/or database(s) that have been licensed to DMP. 1.3 "Internet Map" is a limited compilation of content that is derived from DMP content and or databases, and/or the Contributor Content/Database(s). The Internet Map is viewable solely through authorized access and use of the CityGIS web site. The content of the Internet Map is further limited by Exhibit B. 1.4 "Visual Output" is an electronically displayed adaptation of the Internet Map obtained through authorized access and use of the CityGIS web site. 1.5 "Print Output" is an electronically printed adaptation of the Visual Output obtained through authorized access and use of the CityGIS web site. 1.6 "Authorized User" is an employee or agent of City that has been authorized by DMP to access and use the Internet Map. 1.7 "Purpose" is the non-commercial access and use of the Internet Map for City's normal municipal activities by an Authorized User, subject to the terms of this Agreement. 2• COPYRIGHT AND TRADEMARK NOTICES 2.1 DMP Copyright Notice. The following copyright notice applies to all non-Contributor content provided by the CityGIS service, including the compilation(s) of Contributor content: © Copyright 1999 Digital Map Products, LLC. All rights reserved. The non-Contributor content provided by the CityGIS service is the proprietary property of DMP and may not be used or reproduced except as expressly licensed by DMP. 2.2 Additional Copyright Notices. The copyright notices in Exhibit A apply to all Contributor content provided by the CityGIS service. 2.3 DMP Trademark Notice. "CityGIS" is a trademark and service mark owned by DMP. DMP's trademarks or service marks may not be used in connection with any product or service except to signify that DMP is the source of the Internet Map, Visual Output and Print Output, and then only in a manner that does not disparage, discredit, or harm DMP. 3. GRANT OF LICENSE 3.1 Grant of license. DMP grants to City, subject to the terms of this Agreement, a non- exclusive, non-transferable, and non-assignable License to access and use the Internet Map solely for the Purpose through the CityGIS web site by an Authorized User. 3.2 Scope of license. City agrees and understands that the license to access and use the Internet Map in Section 3.1 comprises only the following express rights, and nothing else: • Electronically adapt the Internet Map to Visual Output(s) (i. e. customize a map on the CityGIS web site) • Electronically display the Visual Output(s) to an Authorized User (i. e. view the customized map on a computer screen) • Electronically adapt the Visual Output(s) to Print Output(s) (i. e. print the customized map) • Reproduce the Print Output(s) (i. e. make copies of the printed customized map on a copy machine) • Physically display the Print Output{s) (i. e. display the printed customized map on a bulletin board at City Hall) • Physically distribute the Print Output(s) (i. e. give the printed customized map to a construction contractof•) 3.3 Rights Reserved by DMP. DMP reserves all other rights, including the rights to reproduce, distribute, and display the Internet Map and the rights to reproduce, distribute, and display (to anon-Authorized User) the Visual Output(s). City agrees that only DMP will be allowed to display, distribute, and reproduce the Internet Map, Visual Output(s), or Print Output(s) on the Internet or by other electronic means to anon-Authorized User. 3.4 Non-Compete Clause. During the term of this Agreement, City agrees to not compete with or replace any present or future products or services of DMP, Contributor(s), or their affiliates, including the Thomas Bros. MapsTM Page and Grid, through access and use of the Internet Map, Visual Output(s), and Print Output(s). 3.5 New Use. City agrees that any other use of any content contained on the CityGIS web site is strictly prohibited. Any improvements or future methods or means of accessing or 2of15 Ol 10001 CG using the Internet Map, Visual Output(s), or Print Output(s) are expressly reserved to DMP. 3.6 Injunctive Relief. City acknowledges that its use of the Internet map for a use not specifically provided for in this agreement, specifically this Section 3, DMP and its Contributors will not have an adequate remedy in money or damages. As such, should City misuse the Internet Map, DMP and its Contributors shall have the right to seek injunctive relief against City to cease the misuse of the Internet Map. 4. SUBSCRIPTION AND LICENSE FEES 4.1 Subscription and License Fees. In consideration of a subscription to the CityGIS service and the license granted in Section Three, City agrees to pay subscription and license fees, as listed in the attached Exhibit C, plus all applicable taxes. All applicable fees and taxes will be invoiced monthly in full at the beginning of each contract month. City agrees to pay the monthly invoiced amount to DMP in full within 10 days from the invoice date. 4.2 Failure to Pay. If City does not pay the invoiced amount to DMP in full within 10 days from the invoice date, DMP reserves the right to suspend access and use of the CityGIS service by City. Alternatively, DMP (as a nondefaulting party} may terminate this Agreement pursuant to Section 9.3. 4.3 Fees by City. City agrees to not charge fees for the Print Output(s) unless the fees are for the sole non-profit purpose of recouping costs pursuant to City's normal municipal activities. 5. DELIVERY AND SUPPORT 5.1 Access to the Internet Map. DMP will make the Internet Map accessible to City through the CityGIS web site by the start of the period specified in Exhibit D. 5.2 Installation Responsibilities. City agrees to be responsible for obtaining a compatible web browser, such as MicrosoftTM Internet ExplorerTM or NetscapeTM NavigatorTM, to access and use the CityGIS web site and the Internet Map. City agrees that no other means will be employed to access or use the CityGIS web site or the Internet Map. 5.3 Regular Support. DMP will provide telephone support for the Internet Map at the prevailing DMP technical consulting rate when support is requested. Such support will be provided by technical staff as resources are available. On-call customer support is available for an additional fee. 3of15 O110001CG 6. UPDATES AND ERRORS 6.1 Update of Content Contained in the Internet Map. As new content is submitted by Contributors, DMP may update the Internet Map. While DMP will try to be as accurate or complete as possible, DMP is not responsible for errors or omissions that may result from updating the Internet Map. 6.2 Errors or Omissions in the Internet Map. City may identify errors or omissions in the Internet Map to DMP. DMP is not responsible for correcting errors or omissions; however, DMP will forward any written claims of errors or omissions to the Contributor(s), and will notify City as to Contributor's course of action. 7• OWNERSHIP AND CONFIDENTIALITY 7.1 Ownership. City understands that the CityGIS web site, Internet Map, Visual Output(s), and Print Output(s) in any form are the intellectual property of DMP and/or the Contributor(s). 7.2 Preservation of Notices. City agrees to include, and will not remove or obscure, any copyright, trademark, patent, or other notices appearing on the CityGIS web site, Internet Map, Visual Output(s), or Print Output(s). 7.3 Trade Secrets and Confidential Information. City also understands that the CityGIS web site, Internet Map, Visual Output(s), and Print Output(s) are based on and include proprietary trade secrets and confidential information of DMP and/or the Contributor(s). City will not modify, adapt, translate, reverse engineer, decompile, or disassemble any portion of the CityGIS web site, Internet Map, Visual Output(s), or Print Output(s). 7.4 Maintenance of Trade Secrets and Confidential Information. To the extent allowed by law, City will treat the CityGIS web site, liiternet Map, Visual Output(s), or Print Output(s) with at least the same degree of care (and no less than a reasonable degree of care) as that which it treats its own trade secrets and confidential information. 8• WARRANTY 8.1 Limited Warranty. DMP represents and warrants to City that the hlternet Map will perform in all material respects, subject to the teens of this Agreement. DMP further represents and warrants that it has the right to enter into this Agreement and to grant City the rights expressly listed in Section 3.2. 8.2 No Other Warranties. DMP makes no other express or implied warranties, including but not limited to any warranty of design, merchantability, fitness for a particular purpose, or against infringement. DMP agents are not authorized to alter or exceed the warranty obligations of Section 8.1. DMP and Contributors make no representation or warranties that the Internet Map is accurate and free of errors and/or omissions. As such 4of15 Ol 10001 CG the parties specifically do not consider the Internet Map to be suitable so as to be reliable for use in emergencies and the City accepts the Internet Map "as is". 8.3 Limitation of Liability. DMP is not liable to the City for any damages resulting from a violation of this Agreement and City agrees that any damages for DMP's breach of this Agreement (including but not limited to this Section 8 warranty) are limited to a refund of the fees and taxes paid by City to DMP pursuant to Section 4.1. 9. DURATION OF AGREEMENT 9.1 Period of Agreement. This Agreement is effective upon signing by both parties and will continue in effect until the end of the period specified in Exhibit D. 9.2 Renewal of Agreement. Subject to these terms, this Agreement maybe renewed by the mutual written consent of DMP and City. 9.3 Termination. Tl>is Agreement maybe terminated prematurely by a nondefaulting party if the defaulting party materially fails to comply with the terms of this Agreement. 9.4 Effective Date of Termination. For Section 9.3, termination is effective after 30 days' notice to the defaulting party, if the defaulting party does not move to correct the default. 9.5 Obligations on Expiration or Termination. The license to access and use the Internet Map in Section 3.1, comprising the rights listed in Section 3.2, is immediately revoked upon expiration or termination of this Agreement. 10. MISCELLANEOUS PROVISIONS 10.1 Non-Assignability. Neither party may assi prior written consent of the other ~ ~ or transfer this Agreement without the p Y Any unauthorized assignment or transfer will be null and void, and enables termination pursuant to Section 9.3. This Agreement is binding upon any authorized successor or assign. 10.2 No Relationship. DMP is an independent contractor, not an employee of City. All DMP personnel are employees or subcontractors of DMP, not employees of City. 10.3 Governing Law. The validity, interpretation, construction and performance of this Agreement is governed by California law, without regard to California conflicts of laws principles. City and DMP agree that all legal proceedings pursuant to this Agreement will be filed in Orange County, California. 10.4 Preclusion. To the extent permitted by applicable law, claims for breach of contract and misappropriation are not precluded by this Agreement. 10.5 U.S. Database Protection Legislation. If the United States adopts database rotection legislation, its provisions will be applicable to the terms of this Agreement. p 5 of 15 0110001CG 10.6 Severability. If any provision of this Agreement shall be held by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remaining provisions shall remain in full force and effect so long as the intent of this Agreement and the rights and obligation of the parties are not materially changed. 10.7 Preparation of Agreement. No provision in this Agreement shall be interpreted for or against a party because that party drafted that provision. 10.8 Entire Understanding. This Agreement expresses the entire agreement between DMP and City, and supersedes any prior communication, oral or written, relating to the terms of this Agreement. 10.9 Modifications to the Agreement. This Agreement may not be supplemented, modified, amended, released, or discharged without the mutual written consent of DMP and City. 10.10 Consent to Violation Not Waiver. A waiver by DMP of a default or violation is not a waiver of any provision of this Agreement, or of any subsequent default or violation. The parties have executed and delivered this Agreement on ~ ZJ-~ 2001. CITY OF LYNWOOD DIGITAL MAP PRODUCTS NAME ~ ~ A Position G"~ {1~0U'~A~Q~ ChiefOpe}-a~ngOfficer C,' %~, .GLEN J 6of15 O l 10001 CG EXHIBIT A ADDITIONAL COPYRIGHT NOTICES Agreement 0110001CG ©Copyright 1996-2001: First American Real Estate Solutions The County of Los Angeles and its contributing cities Etak, Inc. USGS All rights reserved. The Contributor content provided by the CityGIS service is the proprietary property of the above-named Contributors and may not be used or reproduced except as expressly licensed by DMP. 7of15 Ol 10001CG EXHIBIT B CONTENT OF INTERNET MAP Agreement 0110001CG Data Components Parcel and Right-of--Way Database Property and Ownership Attribute Database Raster Tax Maps 1M Black and White Imagery Centerline Data 3"Black & White Orthophotography General Plan Zoning Plan Owner County of Los Angeles First American Real Estate Solutions First American Real Estate Solutions US GS Etak, Inc. City of Lynwood City of Lynwood City of Lynwood CityGIS Components General Map Module Notification Module Property Information Module Site Locator Module Property Map Module Code Enforcement Module Owner Digital Map Products Digital Map Products Digital Map Products Digital Map Products Digital Map Products Digital Map Products 8of15 O 110001 CG EXHIBIT C SUBSCRIPTION ANI) LICENSE FEES Agreement 0110001 CG Subscription and License fees are based on 13,054 parcels and 15 user seats and 5 users for Code Enforcement, Permit Tracking and Plan Check Modules each. Subscription Fees - Fees $ 3,542.00 - Fees $ 6 072 00 - 15 CityGIS General Users for 7 months, 12/01/01 - 06/30/02 1 , . - Fees $ 1,442.00 - 5 CityGIS General Users for 2 years, 07/01/02 - 06/30/04 -Code Enforcement Module 5 U f - Fees $ 2,472.00 sers or 7 months, 12/01/01 - 06/30/02 -Code Enforcement Module 5 Users for 2 years 07/01/02 - 06/30/04 - Fees $ 0.00 - - Fees $ 3,275.00 - , Permit Tracking Module 5 Users for 3 months, 04/01/02 - 06/30/02 Permit Tracking Module 5 Users f 2 - Fees $ 0.00 - or years, 07/01/02 - 06/30/04 Plan Check Module 5 Users for 7 months 04/01/02 - 06/30/02 - Fees $ 3,275.00 - , PIan Check Module 5 Users for 2 years, 07/01/02 - 06/30/04 License Fees - Fees $ 3,542.00 -Parcel Graphics for 7 months, 12/01/01 - 06/30/02 - Fees $ 6,072.00 -Parcel Graphics for 2 years, 07/01/02 - 06/30/04 - Fees $ 1,836.94 - Fees $ 3,149.00 -Property Information Database for 7 months, 12/01/01 - 06/30/02 -Property Information Database f 2 - Fees $ 0.00 - or years, 07/01/02 - 06/30/04 Centerline Data - Fees $ 0.00 - USGS 1 Meter Digital Imagery - Fees $ 1,142.19 - - Fees $ 1 958 00 Raster Tax Maps for 7 months, 12/01/01 - 06/30/02 R , . - aster Tax Maps for 2 years, 07/01/02 - 06/30/04 Setup Fees - Setup fee $ 0.00 Services Fees - Service Fee $ 7,000.00 Conversion of General and Zoning Plans - Service Fee $ 37,200.00 3"Pixel Black & White Digital Orthophotography - Service Fee $ 1,000.00 Mr. SID file of the 3"Black & White Digital Orthophotography 9of15 Ol 10001CG EXHIBIT D EFFECTIVE PERIOD OF THIS AGREEMENT Agreement 0110001 CG Subscription: Beginning 12/01/2001 and continuing through to 06/30/2004. 10 of 15 Ol 10001CG EXHIBIT E AUTHORIZED USERS Agreement 0110001 CG Authorized users are any City employee, City Council Member, Commissioner, or staff of the Chamber of Commerce, to be used exclusively for city business only. Consultants may also be granted access for a specific project based upon signing a Service Subscription and Sublicense Agreement and paying a nominal charge based upon their projected level of activity. 11 of 15 0110001 CG EXHIBIT F FINANCIAL SUMMARY Agreement 0110001 CG Subscription and License fees are based on 13,054 parcels and 15 user seats and 5 users for Code Enforcement and Flood Zone Modules each. Product Original CityGIS Subscription Parcel Graphics Property Ownership Information Raster Tax Maps Centerline Data USGS 1 Meter Imagery Code Enforcement Module - 5 users Plan Check Module - 5 users Permit Tracking Module - 5 users General & Zoning Plan Conversion 3" B&W Digital Orthophotography Mr. SID File Creation Training for CityGIS -general use*** Training for Code PI Ch Fee Yr 1 2001 Fee Yr 2 2002 Fee Yr 3 2003 3,542.00* 3,542.00* 1,836.94* 1,142.19* 0.00 0.00 1,442.00* 0.00** 0.00** 7,000.00 37,200.00 1,000.00 0.00 $ 6,072.00 6,072.00 3,149.00 1,958.00 0.00 0.00 2,472.00 3,275.00 3,275.00 0.00 0.00 0.00 0.00 ~ $ 6,072.00 6,072.00 3,149.00 1,958.00 0.00 0.00 2,472.00 3,275.00 3,275.00 0.00 0.00 0.00 an eck & Permit Modules 0.00 825.00 0.00 0.00 *These fees are prorated for 7 months through June 30, 2002, fo~3the pay26e~t cyOcOle to $26,273.00 synchronize with the fiscal year. * *These fees are for 3 months through June 30, 2002, for the payment cycle to synchronize with the fiscal year. *** This is on-site training for un-limited number of users in each session. NOTE: Any discrepancies in fees between this Exhibit F and Exhibit C, Exhibit C conh•ols. This Exhibit F is for summary purposes only. 12 of 15 O 110001 CG EXHIBIT G PRODUCT DETAILS Agreement 0110001CG CityGIS Subscription -The CityGIS subscription provides access to the five basic modules that provide the functionality as follows: - Notification Module -Allows user to query parcels within auser-specified buffer distance. Generates a down loadable mailing list. - General Map Module -Allows user to interactively view and query all available data layers and imagery. - Properiy Map Module -Allows user to search by APN, owner name or address and see complete information on selected parcel. - Site Selector -Allows user to find parcels that meet a list of criteria. - Property Information Module -Allows the user to query the property information database directly without the use of map. This module provides additional query criteria to use. Raster tax maps are also viewable through this module when licensed. CityGIS Modules - In order for the modules to execute, the following data sets are necessary to carryout the functionality of each module. - Parcel Graphics provide the APN number, and the parcel graphic representation of the parcels and rights of way within the City - Property Ownership Information is the database that contains information about a parcel and includes a number of items such as situs address, property owner address, land value, acreage, structure information, etc. - Centerline data can be used independently to show where a street is located, it also has information available to run processes against and run general locational type queries. - USGS 1 Meter Imagery is black and white low-resolution photography that is updated approximately every 5-6 years by the United States Geological Survey Agency. Raster Tax Maps -These maps are scanned images of the Assessor Parcel Maps produced by the County of Los Angeles. The maps are linked to the property data records for viewing on a parcel-by- parcel basis. They are accessible through the identify tool or through the Property Ownership Information Module. User Account -Each user account will provide access for a staff member to log onto CityGIS over the Internet and access the City of Lynwood data and the modules. With this subscription as defined in the agreement, there will be 15 general user accounts and 5 user accounts, which will allow access to the Code Enforcement Module. Code Enforcement Module -This module will provide an interface for the Code Enforcement Officers to enter, update, upload digital images and report on the various violations found on properties within the City of Lynwood. The data used for this module is the property ownership information, parcel graphics for mapping, and the data entered by City staff. General and Zoning Plan Conversion -This service will be the converting of this information from a paper product to a digital product. A copy of each of these plans will be provided on a CD ROM to the City for other uses outside of GIS. These plans will be posted and available as layers within CityGIS for viewing and overlaying other data sets. The Zoning plan will also be linked to the City's zoning specifications, which need to be provided to Digital Map Products at minimum in a Word document. 13 of 15 0110001 CG EXHIBIT G PRODUCT DETAILS CONT Agreement 0110001CG 3" Black & White Digital Orthophotography -This imagery can be viewed through CityGIS as a backdrop to the parcel and rights of way and other data layers as desired. A copy of this imagery will be provided to the City as individual tiff files for other uses outside of GIS. i.e. CAD or graphics programs, etc. This imagery will have a photo scale of 1" = 525' and mapping scale of 1" = 100'. This imagery will also be posted on CityGIS for viewing. 14 of 15 Ol 10001 CG I. ADDITIONAL MODULE INFORMATION The Plan Checking and Permit Tracking Modules will be available by the end of March 2002. These modules will encompass the workflow of the information provided by the City as well as additional functionality. In addition to licensing these modules we would recon~unend the City contract for an additiona140 hours to further customize the modules per City needs if the basic functionality of each module does not complete the City's needs, this would include data entry, tracking and report generation. We would definitely take the input of the City staff in completely the development of these modules. The fees for these modules is as follows: 40 Hours of Contract time @ $120.00/hr* One Time Fee I $ 4,800.00 *This is a discounted rate firom the industry stafidard of approximately $150 - $190/Iu- II. PAYMENT SCHEDULE Digital Map Products will honor the month-to-month payment schedule described in the agreement. We would recommend scheduling quarterly payments as the minimum billing period; this would minimize City staff time as well. III. ADDENDUM 1 Cancellation Due to Financial Duress In the event Licensee's City Council does not approve the budget for funding DMP's product and/or services for any fiscal year of the Agreement due to financial duress, Licensee may terminate the Agreement upon thirty (30) days written notice to DMP. Written notice shall include a copy of the City's Resolution denying the budget allocation. Nothing in this Paragraph shall deny Licensee its right to terminate for cause as provided in Paragraph 12 of the Agreement. 15 of 15 Ol 10001 CG SUPPLEMENT TO CityGIS SERVICE SUBSCRIPTION AND SUBLICENSE AGREEMENT (Agreement - 0110001 CG) THIS SUPPLEMENT TO THE CityGIS SERVICE SUBSCRIPTION AND SUBLICENSE AGREEMENT (this "Supplement") is incorporated into and supplement tat certain Service Subscription and Sublicense Agreement, with the Effective Date of ,between DMP and the City (together with the Supplement, the "Agreement"). Capitalize terms used, but not defined in this Supplement shall have the meanings ascribed to them in the Service Subscription and Sublicense Agreement. DMP and the City agree to be bound by the following provisions: • Within a commercially reasonable time from the date of this Agreement, DMP shall provide the following additional service to the city, free of charge: DMP shall create and implement a "link," or the functional equivalent, from the City's HDL data base system to the CityGIS service. Such link shall allow the City to access the City's HDL database via the CityGIS service in the same manner contemplated by the parties in accessing other Contributors' databases. Such link shall allow the City to access the City's HDL database via the CityGIS service based on the Assessor Parcel Number (APN) so long as the City can provide network access to the HDL database. Unless otherwise agreed to by the parties in writing, the HDL database is for the City's exclusive use. The language stating that fees shall be payable to DMP within 10 days of invoice shall be stricken from paragraph 4. Licenses and Fees under the Agreement shall be paid as follows: The lead time for processing invoices for inclusion on the warrant list of the City is governed by the rules and regulations established by the City's Finance and Administration Department. Payments will be processed and paid in accordance with the rules, regulations and schedules established or revised by said Finance Department. • DMP shall provide the City with a reasonable opportunity to cure any breach under paragraph 4.2. "Reasonable opportunity to cure" as used herein shall not exceed 90 days from the original invoice date as long as this does not conflict with rules and regulations established by the City's Finance and Administration Department. • For purposes of clarification, nothing in this Agreement shall in any way prevent the City from separately utilizing products or services that perform functions similar to the services provided by DMP. DMP does not have the right to be the City's exclusive provider of geographical information systems services or any other services. • A waiver by the City of a default or violation is not a waiver of any provision of the Agreement, or of any subsequent default or violation. • It is the express intention of the parties that each party shall be and act as an independent contractor of the other and not as a partner, joint venturer, or agent of the other and shall not bind, nor attempt to bind the other to any contract. Nothing in this Agreement shall be interpreted as creating the relationship of employer and employee between DMP's employees or contractors and the City. DMP shall provide the first 10 hours of Regular Support, as described in paragraph 5.3 of the Service Subscription and Sublicense Agreement, free of charge. • As a condition precedent to this Agreement, DMP shall provide in writing, as soon as practical, reasonably detailed information to the City's designated IT specialist or other appropriate party, setting forth the equipment/system/installation requirements that City will require in order to support and utilize DMP's service offering contemplated in the Service Subscription and Sublicense Agreement, not already set forth under paragraph 5.2 of the Service Subscription and Sublicense Agreement. Such information includes, but is not limited to: bandwith, Internet access requirements (i.e., "dedicated, always on", if applicable), and any platform, software or server requirements. Subject to the limitation of warranties and liabilities set forth in Articles 6 and 8 each party (the "Indemnifying Party") agrees to hold the other party, including the other party's officers, directors, employees and agents, harmless from and against all third party claims arising out of or in connection with the breach of any of the Indemnifying Party's representations and warranties. If a party commences or is made a party to a lawsuit, arbitration or other legal proceeding (hereinafter "proceeding") to enforce or interpret this agreement, or to obtain a declaration of rights under this agreement, the prevailing party in such proceeding shall be entitled to recover from the other party reasonable attorneys' fee and costs incurred with such proceeding, including without limitation any appeal or enforcement of anyjudgment or order rendered in such proceeding. The City is not liable to DMP for any damages resulting from breach of the Agreement and DMP agrees that any damages for City's breach of the Agreement are limited to payment of the fees applicable to that pay period pursuant to Section 4.1 of the Service Subscription and Sublicense Agreement. In the event that budgetary restrictions prevent the City from being able to fulfill the full term of this agreement, the City shall not be held liable for breach. The terms of the Agreement and any confidential information that either party has received or will receive from the other party in connection with the Agreement is proprietary and confidential information of the disclosing party ("Confidential Information"), including but not limited to the City's data base information, or any other information submitted to or accessed by DMP under this Agreement. Prior written consent must be obtained before disclosing any Confidential Information to any third party. This non-disclosure obligation shall not apply to information that a party can demonstrate is readily available to the public (other than through breach of this Agreement), was already lawfully in such party's possession at the time of receipt of the information of the other party, or was independently developed by the receiving party. Nothing in this section shall prevent a party from making disclosures necessary to comply with applicable laws. All confidentiality and non-disclosure provisions shall survive termination of the Agreement. • DMP warrants and represents that it has all the necessary intellectual property rights and other rights necessary to provide its service offering to the City, or without expanding or contracting any party's other rights or obligations under this Agreement, will procure all necessary licenses and such rights at no additional cost to the City so that City may enjoy the services contemplated in the Service Subscription and Sublicense Agreement, or shall refund the apportioned amount, if any, of the Subscription and License Fees paid by the City. The language in Exhibit E stating that "Consultants may also be granted access for a specific project based upon signing a Service Subscription and Sublicense Agreement and paying a nominal charge based upon their projected level of activity' shall be stricken and replaced with: "Consultants may also be granted access for a specific project as is reasonably required by City to satisfy the City's projects, work orders, research or other City business, provided however that all such Consultants shall be directed by City, as a condition of the Consultants employment or otherwise, to preserve and keep related information confidential and to not disclose any such information. The parties have executed and delivered this Supplement on ~~.. ~~ , 2001. CITY O NWOOD By: `` Name: ~(~kla DIGITAL ~ P ~ , UCTS By: 9~ " P Nam .,; ~ ~J~~ G 1 c~~G~ ,.... LYNWOOD INFORMATION fNC. SPECIAL MEETING OCTOBER 26, 2001 The Lynwood Information Inc. of the City of Lynwood met in a Special Meetin at 11330 Bullis Road on the above date at 12:48 p.m.. g Chairman Richards convened the Special Meeting of the Lynwood City Council Lynwood Redevelopment Agency, Lynwood Information Inc., Lynwood Public Finance Authority, Chairman Richards presiding. Directors Byrd, Reyes, Sanchez and Richards answered the roll call. Also present were City Manager Davis, City Attorney Thever, and Assistant Cit Manager Hempe. y Director Rea was absent. Secretary Hooper was absent. Treasurer Pygatt was absent. Assistant City Manager announced that the agenda had been posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS Agenda Items of Any Aforementioned Agencies NONE PUBLIC ORAL COMMUNICATIONS NONE TEM #4 GEOGRAPHIC INFORMATION SY It was moved by Director Reyes and seconded by Director Byrd to select O do #1 Enter into the three-year agreement with the software that DMP current) p n offers. This would include the conversion of the general and zoning plan y conversion and 3" orthophotography optional items. The assumption with this option is that the plan check and permit tracking modules will meet staff needs when they become available. The cost of this commitment would be 5106,310.98 ROLL CALL: AYES: DIRECTOR BYRD, REYES, SANCHEZ, RICHARDS NOES: NONE ABSTAIN: NONE ABSENT: DIRECTOR REA ADJOURNMENT Having no further discussion, it was moved by Mayor Richards seconded b Councilman Byrd and carried to adjourn the meeting at 2:22 y p.m. RESOLUTION N0. 2001.152 A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SIGN THE ATTACHED AGREEMENT WITH DIGITAL MAP PRODUCTS TO PURCHASE A GIS SYSTEM AND RELATED SOFTWARE AND AUTHORIZE THE CITY MANAGER TO IDENTIFY AND ALLOCATE FUNDS TO MEET THE CITY'S FINANCIAL OBLIGATION RELATIVE TO THE AGREEMENT WHEREAS, The City of Lynwood is desirous to increase the quality of life and efficiency in the City through the implementation of various technological applications; and WHEREAS, The City has identified .Digital Map Products that offers a Geographic Information System and other related software; and WHEREAS, The City of Lynwood wishes to make use of this software to increase accountability and efficiency in Code Enforcement, Business License, Building and Safety, Planning, Public Works, and Redevelopment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS: Section 1. The City Manager or his designee is authorized to carry-out any necessary transactions as so ordered by this resolution. Section 2. That the City Council authorizes the City Manager to sign the attached agreements for the CityGIS system and related software. Section 3. That the City Council authorizes the City Manager to identify and allocate funds from various City of Lynwood and Lynwood Redevelopment Agency accounts to meet the City's financial obligations relative to the agreement. Section 4. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 3ro day of ember, 2001. PAUL H. RICHARDS, R ATTEST: Z~~~c +C. ,r1 i ANDREA L. HOOPER, CI Y CLERK APPROVED AS TO FORM: /BRAN K. TfiEVER CITY ATTORNEY APPROVED AS TO CONTENT: RA H . DA • ,III, CITY MANAGER ~~~~ ~ ~~ OFFICE OF THE CITY MANAGER November 4, 2002 city o~ ~Yl`T~V40D ~ City ~.~ldeeting CkaQQenges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603-0220 Steve Stautzenbach Vice President of Sales and Marketing Digital Map Products 575 Anton Boulevard, Suite 750 Costa Mesa, CA 92626 Dear Mr. Stautzenbach: AII~AMEPICA CR+ I appreciate your efforts to remedy the problems the City of Lynwood has encountered with the services of the City G1S system since my original correspondence. However, at this time I feel that it is in the best interest of the City for me to proceed with recommending termination to the City Council of Agreement #0110001 CG between the City of Lynwood and Digital Map Products based on non-performance and dissatisfaction. There are still issues that City staff is experiencing with the system that have yet to be resolved. The listing below clearly demonstrates these issues: Prior to moving forward with the agreement, city staff expressed the need to purchase a system where a module was built in that would provide access to track permits and plan checks for various parcels. As a result Digital Map Products consented to developing a "Plan Check" and "Permit Tracking" Module by March 2002 to meet these needs. In April city staff again inquired about these modules and was informed that they would be available by June. After my initial correspondence noticing intention to terminate, staff was notified that these modules would be available in City GIS 2. On October 22, City GIS 2 was demonstrated to staff, yet this new version still does not adequately address the needs for our Planning and Building/Safety Divisions. • The digital orthophotography that was taken and provided to the city is not in a usable format. The scaling is incorrect and there are no street names or other identifying information. After bringing this forward to your attention, you have indicated from your company's view, this item is complete. This still is not in a usable format for my staff to utilize. I don't agree that this is complete. ^ The Code Enforcement System still has not been able to be used as an effective tool because staff is still experiencing a problem with dates and the system freezes regularly. ^ As discussed in our meeting, the property ownership information is not updated regularly. On several different occasions, the information provided in the City GIS system is not as current as information that is obtainable to the city from another source. The City cannot keep incurring charges for obtaining this data from two sources. In a good faith effort towards continuing the contractual agreement, City staff ini#iated discussion regarding the financial consideration for services that the City of Lynwood has already paid for, although to date the system has rendered totally ineffective. You offered a credit for $2,206 for the Code Enforcement system, yet we have already expended close to $60,000. 1"his offer is not satisfactory based upon our expenditures to date and our anticipated future expenditures if the service is continued. Due to the fact that there are still several outstanding issues, I will be recommending termination of this contract to the City Council at the November 19, 2002 City Council Meeting. Should you need any further information, please contact myself or Autra Adams at (310) 603-0220, extension 200. Sincerely, li'~~ Faustin Gonzales City Manager . ~ Steve Stautzenbach To: "Autra C. Adams (aadams~lynwood.ca.us)" <sstautzenbach dig <aadams ~ lynwood.ca. us> map.com> cc: Dave Manuwa <dmanuwaC~?digmap.com> 11/01/02 08:11 AM Subject: Property Records for Lynwood Autra, I have done some additional research and analysis on commercial property records and providers and want to share with you my insight and recommendations. Current situation: • Lynwood currently licenses FARES for broad usage within the City. This data is integrated and registered with the other data sets in your GIS system (CityGIS2). This license also includes the Assessors map images. The City licenses this data for a fixed fee, thus it is particularly useful for multiple record activities such as notifications and broad searches. • Lynwood also has apay-per-use license with Dataquick for property searches. There has been specific instances where City staff has found more accurate property information in the Dataquick database than what was returned from the FARES data. DMP relationship with property record providers: • DMP relicenses/resells commercial property record data to our clients. Most local agencies choose to obtain their property record information from these commercial providers instead of directly from County Assessor offices as the data is managed, maintained, updated with recent sales transactions, and provides a customer support channel for problems. • It is likely that DMP will enter into a partnership with Dataquick in order to provide choice to our clients as to which property record data they wish to utilized in their agency. It is not likely that there will be any significant price differential between DataQuick and First American. Adding DataQuick as a partner will enable DMP clients such as Lynwood to choose which property records they wish to standardize on. Completion of an agreement between DMP and DataQuick and integration of DataQuick data may take 6-8 weeks. • Detailed discussions with FARES, Dataquick, and other vendors has led DMP and myself to conclude that there is no way to differentiate between vendors on accuracy. They all start with the same source data, they all apply significant resources to QA, updates, maintenance, database management etc. None guarantee accuracy -quite to the contrary, all license the data as is. • In partnership with our data providers such as First American, DMP has improved the processes by which we perform the first line of support for property record disputes and issues and in turn engage the data provider in resolving these issues on behalf of our clients. We have established lines of communications, processes for support and support escalation and personal contacts. Recommendation: • As there is no discernable difference in accuracy between property record providers, Lynwood should continue using the First American FARES records as your primary property record resource. The City pays a fixed fee for this data, has no limits on usage, can perform large queries, has the information integrated into your GIS system, and the information will be appropriate for 95% or more of the City's processes. • DMP is the front line of support for any questions or issues with the property records. We research, involve First American, and return to the City the resolution of these problems. --~ ~. • If appropriate, DMP can provide a hotlink in CityGIS2 that will enable. staff to "launch" your on-line DataQuick service if they are working a project and have questions/concerns about the validity of the FARES data. We are finding that a number of our clients that recognize that none of this data is perfect are asking to have a method by which they can access all available data and then make a personal decision about which is most appropriate or consistent for the task at hand. This link to DataQuick would enable the City to have this type of solution. The downside is that staff would have to be trained on when it is appropriate to access the DataQuick account and on how to use it because of the added cost to the City. ~ Directionally, DMP strongly believes that we have a role in assisting our clients gain control over these property records and other data sets in their CityGIS2 subscription. We will be developing and deploying functionality in CityGIS2 over the next couple of months that will enable clients to "Edit/Override" data in their subscription -including property records, property characteristics, APNs, Addresses, even parcel outline. "Edit/Override" will enable the City to incorporate the local knowledge of the City and enter the most current/accurate information into their subscription and use this data for operations until such time that the licensed database catches up with this information. City will be able to establish and manage who has the rights to the "Edit/Override" functionality. I hope that this provides some insight for the City into the property records questions that have been raised and that the City chooses to enact these recommendations. Thanks Steve Steve Stautzenbach Vice President of Sales & Marketing Office: 714.432.7637 x2346 Cell: 213.448.0721 Fax: 714.432.8657 sstautzenbachna digmap com Digital Map Products 575 Anton Blvd. #750 Costa Mesa, CA 92626 DIGITAL M/~P October 18, 2002 Ms. Autra Adams City Manager's Office City of Lynwood City Hall 11330 Bullis Rd. Lynwood, CA 90262 Autra, Below find the list of CodeEnforcement application issues that have been communicated to Digital Map Products and our proposed resolutions: Issue: Duplicated Actions in drop down lists Resolution: Scott E. has adjusted the choices in the drop down lists as per City request on 10/17. He also deleted three Officers names as requested. City has ability to manage and adjust these features using the Administrator features. DMP to train on use of these features to enable staff to be self-sufficient in modifying these features of the application. 2. Officers Report -Prefer report to list Next Action Due Date vs. Updated Date • Resolution: DMP is releasing an updated version of CodeEnforcement this Monday l0/2l. With this 10/21 release, Code Enforcement will generate Caseload Reports that display Next Action Due Date as a column instead of Updates. 3. Freezing when running reports • Resolution: The CodeEnforcement application does appear to "freeze up" when running a report. Internet Explorer will appear frozen, and in fact will be identified in the Task Manager as "Not Responding". However the CodeEnforcement application is generating the report and when the report is returned to the browser, the application and Internet Explorer will no longer be "frozen". This is a known behavior issue that is caused by the significant amount of data processing that occurs when running a report. At this time DMP does not have a resolution or a work around other than being patient with the report generation. 575 Anton Blvd., Suite 750 Costa Mesa, California 92626 Tel: 714.432.7637 Fax: 714.432.8657 DIGIT/~L . '.M/~P 4. The automatic assignment of Next Action Due Date is not appropriate for City O D u C T s Process. • Resolution: This behavior was changed a number of months ago. Unfortunately it was not communicated effectively to the City that this change had been made. City and staff can assign any appropriate date as Next Action Due Date in CodeEnforcement. 5. Primary operation is to produce an Officer Case Load by Day • Resolution: This operation is supported in CodeEnforcement. An Officer can run a Caseload report for a single day (entering the same date in both the "Action due between" date fields). DMP to train on use of this feature to enable staff to be self-sufficient in generating reports that drive daily schedule of activity. 6. Wish to perform location analysis with application. • Resolution: Use of the Summary Report features can enable Officers and City Management to perform analysis on location and frequency of Code Violations. Reports can be run by type of violation, status of case, Officers, process steps. Etc. DMP to train on use of this feature. • Resolution: Request to have locations on map color-coded by violation type to assist with analysis will be considered for future update releases of the application. CodeEnforcement currently does not color-code the map by violation type. 7. Current property record information not reliable. • Resolution: TBD. Exploring integration with DataQuick data as alternative to First American. If there are other issues, please have the team communicate them directly to me. We are currently executing the above resolutions and look forward to working with and training the Code team to become successful and productive with the application. Sincerely, Steve Stautzenbach Vice President Sales & Marketing Page 2 of 2 September 24, 2002 Mr. Faustin Gonzales City Manager City of Lynwood 11330 Bullis Rd. Lynwood, CA 90262 llear Mr. Gonzales; DIGITAL MAP Digital Map Products asks that you not proceed with termination of the business agreement between City of Lynwood and Digital Map Products. We at Digital Map Products acknowledge that we had delays in delivering some components of the CityGIS software that were included into the November 2001 contract. These mistakes have been corrected. In addition, we believe that there have been significant accomplishments made over the past ten months in providing Lynwood staff with GIS software and data that enables them to be more productive and effective. We also find it difficult to understand why the City would chose to scrap the investment made to date in GIS by canceling this agreement and starting over. Any steps taken to install a different GIS system would require significantly more dollars than the subscription fees for Digital Map Products soflwarc. It also would probably require adding staff to accomplish the building of an alternative GIS system and take months to accomplish. As has been communicated to your staff for the last three months, the executive team at Digital Map Products stands ready to meet with the team at Lynwood to discuss the specific questions and issues that are outlined in the letter, to remedy problems, and to detei7nine agoing-forward plan that meets the needs of your departments. It is unforttumate that the city staff has not been receptive to this meeting request. Digital Map Products has rnet the GIS software and data requirements of local government in Southern California for more than six years. We have never before found ourselves facing a termination for non- performance. We want to have the chance to remedy the problems, improve the communications between our teams, and deliver a set of services -software, data, and data services that meet the requirements of the City of Lynwood. I will follow up this setter with a call to yotu• office to schedule a meeting at your convenience. I will clear my calendar and make whatever meeting time you require. Since y Steve Stautz ba ~h Vice President Sates & Marketing CC: ,Tim Skurzynski President 575 Anton Blvd., Suite 750 Costa Mesa, California 92626 TeL• 719.432.7637 .-+,~ '~ ~, ~~'~~ OFFICE OF THE CITY MANAGER September 17, 2002 pity ~~ YN~oo~ Al4AMEMICA CITY ity v1~(eeting ChaQQenges ~ ; € ~: , 11330 BULLIS ROAD I' 4 LYNWOOD, CALIFORNIA 90262 (310) 603-0220 Glen Jansma Chief Operating Officer Digital Map Products 575 Anton Boulevard, Suite 750 Costa Mesa, CA 92626 Dear Mr. Jansma: This correspondence is to serve as formal notification of my intent to recommend termination to the City Council of Agreement #0110001 CG between the City of Lynwood and Digital Map Products based on non-performance and dissatisfaction. On several different occasions, the city has contacted Digital Map Products regarding various problems that have been experienced that to date have not been resolved. The listing below clearly demonstrates these issues: Prior to moving forward with the agreement, city staff expressed the need to purchase a system where a module was built in that would provide access to track permits and plan checks for various parcels. As a result Digital Map Products consented to developing a "Plan Check" and "Permit Tracking" Module by March 2002 to meet these needs. In April city staff again inquired about these modules and was informed that they would be available by June. To date the city has not been provided with the usage of these modules. The digital orthophotography that was taken and provided to the city is not in a usable format. The scaling is incorrect and there are no street names or other identifying information. In addition, there was a request to have the aerials printed in January. At that time we received a quote for approximately $3,000, when staff recently inquired as to the status of this, we were provided a new quote for $8,000 and told that the original quote was incorrect. ^ Staff currently cannot use the Code Enforcement System effectively because it does not allow us to manually change the dates that the next action is due. We were notified in May that this would be corrected; yet to date no action has been taken on this item. The property ownership information is not updated regularly. We have found in many instances that the information provided in the City GIS system is not as current as information that is obtainable to the city from another source. In addition, to these product specific issues, there is no clear definition for charges for other services. There have been times where staff has requested information that is viewable through City GIS in another format. Each time we have made these requests we have been informed that there would be extremely excessive additional charges for those items that were often made available by another provider for a fraction of the cost. If there is no immediate resolution to the above-mentioned items, I will be recommending termination of the contract to the City Council. Should you need any further information, please contact myself or Autra Adams at (310) 603-0220, extension 200. Sincerely, ;~ cam- Faustin Gonzales City Manager M ~~~ I~ ~ I ~~ J 6 9 II r II .~ la z N 1 Ih ~ I) ul ,lu 0 ,j 0 WARRANT DATE: 11-14-02 PREPAID9 AND VOIDS WARRANT# AMOUNT VENDOR# VENDOR NAME CITY of L Y N W O O D WARRANT R E G I 5 7 E R DESCRIPTION PAGE: 1 ~~ _ -- e INV DATE INVOICE AMOUNT 112680 302273.96 205 PAYROLL FUND PAYROLL FUND 10/26/02 I1-19-02 112681 732.25 94999 HILTON CHARLOTTE TOWERS LODGING/ADAMS I1-19-02 112682 1200.00 99999 FEDERACION DE CLUBES ZACATECAS TABLE$~DINNER TICKETS 11-14-02 112683 157.50 99999 60NZAL0 DURAN ENTERTAINMENT SVGS. I1-19-02 112684 100.00 99999 BILVIA FLEMING ENTERTAINMENT SVGS. I1-19-02 112685 35.99 99999 VERIZON WIRELESS TELEPHONE SERVICES 11-19-02 _112686 1409.00 _ 1204 STAR PHOTO UNLIMITED PHOTOGRAPHY SERVICES I1-19-02 112687 1433.26 99999 U. S. BANK BANKCARD CHARGES 11-19-02 112688 105915.67 99999 CALPERS MEDICAL INSURANCE 11-19-02 112684. 5132.96 562 HARRINGTON DECORATING OPERATING SUPPLIES 11-19-02 112690 60.00 99999 DJUANA MURPHY REFUND/WTR ACCT CLSD. i1-19-02 112691 12572.59 086 JOHN DEERE LEASING EQUIPMENT PURCHASE 11-19-02 _.112642 ...150.00. .4566 JENNIFER LACROJY BARTENDING SVGS.. 11-19-02 112693 150.00 4377 ERIC NAGLE BARTENDING SVGS, I1-19-02 112694 762.42 99999 PLATINUM PLUS BANKCARD CHARGES 11-19-02 112695 5000.00. 4493 A E LON57RUCTIDN CONSTRUCTION 5VC5. 11-19-02 112696 44398.34 246 5D CALIF EDISON COMPANY LIGHTS 1x PDWER SVGS. 11-19-02 112697 294.80 246 SO CALIF EDI50N CDMPANV PROFESSIONAL SVGS. I1-19-02 112648. 4800.00 4493 A E CONSTRUCTION CONSTRUCTION SVGS. 11-19-02 112699 2967.75 3624 VISION SERVICE PLAN INSURANCE PREMIUM 11-19-02 112700 150.00 4566 JENNIFER LACROIX BARTENING 5VCS. 11-19-02 112701 5840.81 241 SHELL OIL COMPANY FUEL I1-19-02 112702 306.97 99999 U5 BANK BANKCARD CHARGES I1-19-02 112703 700.55 99999 MBNA AMERICA LODGING/PYGATT I1-19-02 .112704.._ ..._ _...._..150.00. 4377 ERIC NAGLE. BARTENDING SUCS. 11-14-02 112705 710.08 99999 EMDASSY SUITES LODGING/BYRD i1-19-02 112706 587.00 99999 FIESTA TRAVEL AIRLINE TICKETS 11-19-02 112707 404.30 4453 RENE GRAPHICS & PRINTING PHOTOGRAPHY SERVICES 11-19-02 112708 28585.34 99999 L. A. CDUNTY AUDITOR PROPERTY TAX OVERPAYMENT 11-19-02 112709 450.00 4444 NATIONAL CHARTER LINER TRANSPORTATION 9VCS. 11-19-02 _._.112710_. . ___._.97..26_ _.49499 CALIFORNIA FIRST_AMENOMENT _ OPERATING SUPPLIE6 __ _ 11-19x02 112711 150.00 99999 LYNWOOD LULAC TABLE/DINNER TICKETS 11-19-02 112712 300.00 1209 STAR PHOTO UNLIMITED PHOTOGRAPHY SERVICES 11-19-02 112713 3480.00 7 CALIFORNIA SECURITY INC. SECURITY SVGS. 11-19-02 112714 114. 20 4579 U. S. FOODSERVICE CATERING 5VCS. I1-19-02 112715 350.00 49999 CCTA RE6./HDWARD I1-19-02 112716 120.00 _49999 SDSU FOUNDATION ._ REG../NGUYEN _ 11-14-02 .. 112717 443.11 99999 US BANK BANKCARD CHARGES 11-19-02 112718 1705. 41 891 COUNTY OF L. A. SHERIFF'S DEPT. HELICOPTER 5VCS. 11-19-02 ..112714_ ____ 40.00 _ 436 _THE MAGIC ROSE. _ _ FLORAL .SVGS.. _ 11-14-02 112720 400.00 4513 ALVIZAR BUFFETS CATERING 8VC5. 11-19-02 112721 75.00 4443 FRANK LANOTTE CARPET CLEANING 5VC5. 11-19-02 __.112722_______ __744.3Q_. _34949 _AI &..L_-_..__.____..____._ _ ._. .._.__ TELEPHONE .SERVICES I1-19-02 112723 201.35 4662 JOSE GUADALUPE VALDEZ PHOTOGRAPHY SERVICES 11-19-02 112724 132. B2 393 PETTY CASH/CM REPLENISHMENT 11-19-02 _112725___._ _.___. 0. 00__ 44444 SPOILEII_ _____ _____ _ SPOILED. __... __ _ 11-14-02 _. 112726 511.52 99999 EMBASSY SUITES HOTEL LODGING/REYE9 I1-19-02 112727 270.50 99999 FIESTA TRAVEL AIRLINE TICKETS 11-19-02 112728 .....511.52._. .. 49994. EMBA58Y.8UITE8.HOTEL.- -...--.-.- LODGIN6lRICHARDB 11-19-02 302273. 46 732. 25 1200. 00 157. 50 100. 00 35. 99 1409. 00 1433. 2b 105915. 67 5132. 9b 60. 00 12572. 59 150. 00 150. 00 762. 4c 5000. 00 49398. 34 294. BO 4800. 00 _ 2967. 75 150. 00 5840. 81 306. 97 700. 55 150. 00 710. OB 587. 00 409. 30 28585. 34 450. 00 97. 26 I SD. 00 300. 00 3480. 00 114. 20 350. 00 120. 00 443. I 1 1705. 91 40. 00 _ _ 400. 00 75. 00 794..30 __ 201.35 132. 82 0..00 _ 511. 52 270. 50 511. 52 9 I~ I z WARRANT DATE: 11-19-02 • I , PREPAIDS AND VOIDS L WARRANTN AMOUNT VENDORN VENDOR NAME ' I ~ 112729 511.52 94999 EMBASSY SUITES 112730 383.64 99994 EMDA5SY SUITES 112731 230.50 99999 FIESTA TRAVEL I ~ 112732 511.52 99999 EMOAS5Y SUITES ~ I ° 112733 511.52 99999 EMBASSY SUITES ~ I IU 1] I~ I' S 1 112734 42677.53 205 PAYROLL FUND C I T Y of L Y N W O O D W A R R A N T R E G I S T E R DESCRIPTION LDDGING/RODRIGUEZ LODGING/HEMPE AIRLINE TICKETS LODGING/BYRD LDDGING/PEDROZA PAYROLL FUND PAGE: 2 INV DATE INVOICE AMOUNT 11-19-02 511.52 11-19-02 383.64 I1-19-02 230.50 11-19-02 511.52 11-19-02 511.52 11-19-02 42677.53 TOTAL PREPAYS: 587460. 2b TOTAL VOIDS: 0.00 TOTAL: 587460. 26 S 4 (I'~I III I ~i ~, d 6 n ~~ li ~ u la Is j 16 ~ 1I IB u 0 WARRANT DATE: 11-19-02 WARRANTM AMOUNT VENDORN VENDOR NAME C I T Y of L Y N W O O D _ WAR RANT REGISTER PAGE: 3 DESCRIPTION INV DATE INVOICE AMOUNT 112735 69. 71 99999 A. T. NAIL WTR ACCT CL5D 11-19-02 69 71 112736 161.18 015 AA EQUIPMENT CO. BUILDING MATERIALS 11-19-02 . Ib1 1B 112737 97.13 1289 ABC HARDWARE OPERATING SUPPLIES 11-19-02 . 47 13 2738 107.49 445 ACADEMY PODL5 DPERATING SUPPLIES 11-19-02 _ _ . 107 49 112739 1216.56 4275 ACADEMIC CAPITAL GROUP, INC. LEASE AGREEMENT PYM7 11-19-02 . 1216 56 112780 4871.25 99999 ACCENT FLAG ~ SIGN SERVICE DPERATING SUPPLIES 11-19-02 . 4871 25 112741 73.65 2 ACE LUMBER ~ SUPPLY OPERATING SUPPLiE5 11-19-02 . 73 65 112742 300.22 420 ALL AMERICAN HOME CENTER OPERATING SUPPLIES 11-19-02 . 300 22 112743 25:00 3310 KATHERINE L. AMEY COMM AFFAIRS CDMM 10/16 I1-14-02 . 25 00 12744 25, 00 3311 SUE M. AMICONE COMM. AFFAIRS CDMM 10/16 11-19-02 . --- 25 00 112745 31.49 99999 ANDERSON, FRED D. WTR ACCT CL5D 11-19-02 . 31 99 112746 50.00 4504 MARGARET ARAUJO CDBG CDMM 11/6 11-19-02 . 50 00 112747 204.00 3993 ATLANTIC CAR WASH CAR WASH SVGS. 1i-19-02 : 204 00 112748 22.04 99949 AURORA,ACUNA WTR ACCT CL5D 11-19-02 . 22 04 112749 909. 30 4654 A, Y, NURSERY OPERATING SUPPLIES I1-19-02 . 904 30 112750 94.72 99999 AZTEC TENT OPERATING SUPPLIES 11-19-02 , 94 72 112751 50.00 3210 VETA BANKS CDBG CDMM 1116 11-19-02 . 50 00 112752 25. Op 2865 JOHN BEIMER TRAFFIC CDMM 1p/24 11-19-02 . 25 00 112753 351.67 03 BEST ACCESS SYSTEMS REPAIR SVGS. 11-19-02 , 351 67 112754 6.44 4502 DES7 COLOR SUPPLY AUTD PARTS 11-19-02 . 6 44 112755 529.30 1185 DREEZER EOVIP. & SUPPLY OPERATING SUPPlIE5 11-14-02 . 524 30 !12756 233.00 102 CAL ADDISON AUTO PARTS 11-19-02 : 233 00 112757 25.00 4571 PEARLINE CALDERON TRAFFIC CDMM 10/24 I1-19-02 . 25 00 112758 645. Op 4074 CANON BUSINESS SOLUTIONS MAINTENANCE AGREEMENT 11-14-02 . 695 00 112759 50.00 4533 PATRICIA CARR CD86 COMM 11/6 11-19-02 . 50 00 112760 326.64 4626 CASA DE GONZALES CHRYSLER AUTO PARTS I1-19-02 . 326 64 112761- 1300.34 94994 CC COMPUTER SERVICE pPERATING SUPPLIES 11-14-02 . 1300 34 112762 517.00 99999 CD PUBLICATIONS DUES & SUBSCRIPTIONS 11-19-02 : 517 00 112763 862.55 99999 CDW-G, INC. OPERATING SUPPLIES 11-19-02 . Bb2 55 112764 914.61 Q408 CENTURY RADIATORS & MUFFLERS VEHICLE REPAIR SVGS. 11-19-02 . 914 61 112765 5432.43 996 CITY OF INGLEWOOD MONTHLY PROCESSING FEES 11-19-02 . 5432 43 112766 4771.80 822 CIVIL WORK9 CORP. CONSTRUCTION SVGS. 11-19-02 . 4771 80 ..112767 1067.00 53 CLINICAL LA8 OF SAN BERN BACTERIA TESTING SVGS. 11-14-02 - . -.-.1067 00 112768 5665.00 4068 CDMPTON COURT HOUSE COURT FEES/SEPTEMBER I1-14-02 . 5665 00 112769 157.40 59 COMPTDN BLUEPRINT & SUPPLY OPERATING SUPPLIES 11-19-02 . 157 40 112770 225.00 4278 CODK EDUIPMENT COMPANY VEHICLE REPAIR SVGS 11-19-02 . 225 00 112771 49.14 3532 CULLIGAN DPERATING SUPPLIES 11-19-02 . 49 14 112772 245.00 939 DATA PLUS COMMUNICATIONS, INC. TELEPHONE SERVICES 11-19-02 . 245 00 112773 14D.00 4461 DATAVAULT DATA STORAGE FEES 11-14-02... . .___...190.00. 112774 242.00 504 DATAOUICK INFORMATION PROPERTY INFORMATIDN 11-19-02 _. 242 00 112775 1755.00 543 DEE-MAR, INC. TEMPDRARY SVGS. 11-19-02 . 1755 00 .112776_ 294.94 ..1107 DICK'S LOCK & KEY REPAIR. SVCS._ __ _ 11-19-02 . 294 99 112777 215.50 94999 DIEHL,EVANS & CO.,LLP DUES & SUBSCRIPTIDNS 11-19-02 .. 215 50 112778 15812.50 4022 AMR TEAM PRDFESSIONAL SVC5. 11-19-02 . 15812 50 -112ZZ4_____ ___..___25..OD__. _._4525_ CECELIA.DOVE_____.-__.______.-.__._ TRAFFIC.CDMM 10/24 I1r14-02__ . . _..._25.00 112780 1580.00 404 DRIVE BY AGONY COMMUNITY SVGS. 11-19-02 ..._ _____ .__ 1580.00 112781 29.49 99999 DUKE & ASSOCIATES WTR ACCT CLSD 11-19-02 29.49 -- 112782 581.20 _ __ 4586 l?UNCAN_INDUSTRIE5 _._-- -__ ____ RENTAL_SVCS...._ ___ ... _._ 11-14-02 __. . 581 2D 112783 25.00 4666 DELOAES JOYCE EDNER COMM AFFAIRS CDMM 10/16 11-19-02 . _ _ ..____ .. 25.00 Y WARRANT DATE: I1-19-02 e N 2 0 i WARRANT# AMOUNT VENDOR# VENDOR NAME C I T Y of L Y N W D O D W A R R A N T R E G I S T E R DESCRIPTION PAGE: 4 INV DATE INVOICE AMOUNT 112784 33 66 99999 EFRAIN " 112785 . COLIN GARFIA5 WTR ACCT CLSD 11-19-02 33 66 112786 25.00 282 53 86 4 BETTE ESPESETH REGREATIDN CDMM 1D/22 1t-14-02 . 25.00 ° 112787 . 2274 27 37 812 EXCEL NURSERY FAIR OPERATING SUPPLIES 11-19-02 282.53 112788 . 30 43 896 HOUSING FOUNDATION F COMMUNITY SVC5. 11-19-02 2274.27 ' 112789 . 100.48 0118 ED EX FIRST CHOICE COFFEE DELIVERY 5VCS. 11-19-02 30.93 ' 112790 25.00 4538 OSCAR FLORES COFFEE SVC5. I1-19-02 100.48 ° 112791 825.95 781 FRANK STEIN NOVELTIES CI /22 ' 112742 75 00 35 G & G A PROMOTIONAL TEMS 11-19-02 825.95 " 112793 . . 25.00 4534 UTO UPHOLSTERY GLORIA GARCIA REPAIR SVC5. I1-19-02 75.00 ' 112794 1969.25 99999 GATEWAY, INC CDMM AFFAIRS COMM 10/16 11-19-02 25.00 " 112745 25,00 109 . NANCY GILPEN-GRAYSON 5 M 19 ' 112796 843.36 1272 GRAINGEfl PER50NNEL COMM IO/2B 11-19-02 25.00 ° 112797 50.00 3325 JAMES GREEN OPERATING SUPPLIES 11-19-02 843. 3b 112798 25.00 4505 MARIO GUTIERREZ CDBG CDMM 1116 11-19-02 50.00 ' ' 112799 50. OD 3405 JOANETTE GUTIERREZ CDBG CDMM 11/6 CDBG CDMM 11/6 11-19-02 25.00 112800 1550.00 511 H. TREE & LANDSCAPING TREE TRIMMING 5VCS 11-19-02 11-19-02 50.00 1550 ' 112801 112802 97.34 3848 HACH COMPANY . OPERATING SUPPLIES 11-19-02 .00 97 39 112803 50. OD 25 00 4506 AIDE ORTii CDBG CDMM 11/6 11-19-D2 . 50.00 ' 112804 . 25.00 4527 4540 AUDREY LOPEZ CHARLES WOOD TRAFFIC CDMM 10/24 11-19-02 25.00 ' 112805 350.00 3648 CHESTER L LYONS RECREATION CDMM 10/22 11-19-D2 25.00 ' 112806 507.29 99999 . DEL OYA,ESPERANZA WEIGHLIFTING INSTRUCTOR 11-19-02 350.00 112807 25.00 4539 EDWIN JACINTO WTR ACCT CLSD 11-19-02 507.29 ' 112808 25.00 1062 GEORGE LEWIS RECREATION COMM 14/22 I1-19-02 25.00 ' 112809 25.00 4619 GLORIA URIBE PERSONNEL CDMM 1D/28 11-19-02 25.00 '.._ ..112810 _ _558.41. ...3368 HAN50N AGGREGATES WEST, INC COMM AFFAIRS CDMM 30/16 OPERATING SUPPLIES 11-14-02 - 25.00 112811 41.03 562 . HARRINGTON DECORATING OPERATING SUPPLIES 11 19-02 11-19-02 558.41 41 0 112812 112813 1375.13 913 HILLYARD OPERATING SUPPLIES 11-19-02 . 3 1375 13 . _ ..__... 112814 ._....1120.88. 6021 59 .804 526 NOME DEPOT HONEYWELL I OPERATING SUPPLIES 11-14-02 . 112p,@B 112815 . 4016.00 49994 NC HOUSING ALTERNATIVES MAINTENANCE AGREEMENT REFUNDABLE DEPOSIT 11-19-02 6021.59 112816._. _.__34.00_. _.44444 1NES FtEFtULA REFUND/SW*M LES50N 11-19-02 i1-14 02 4016.00 112817 750.00 4575 INNOVATIVE CONCEPTS k TECH _ _.. .. - . _ 34.00 112818 25.00 4537 IRENE MARION MONTHLY HOSTING FEES - CDMM AFFAIRS CDMM 10/16 11-19-02 - 750.00 .._ .112814.__... _. 244..44... ._.2176. J & A EXPRESS __ REPAIR 5VCS 11 19-02 25.00 112820 710.34 4592 J 6 0 GRAPHIC'S ... PRINTING SERVICES 11-19-02 11-19-02 299.49 710 34 112821 60.00 94999 JEAN PEARCE ENTERTAINMENT SVGS. 11-19-02 . 60 00 112@22 112823 _.. 29.45 . 25 00 ..49449 JOBS AVAILABLE _ _ _ DUES & 6UHSCRIPTIONS 11-19-02 . 29..95......_ . 2097 JOSEPHINE LITTLEJOHN PERSONNEL CDMM 10/28 11-19-02 25.00 °' 112824 40.00 99999 JOYCE CULLENS ° B .112@25 __ __ _ 25.00_ 1@4 JULiO MENDOZA REFUND/HATEMAN HALL I1-19-02 40.00 ° 112826 ._ 288.04 .. 1306 __ ___ _ L. A. COUNTY DISTRICT _.._ _ REGREATION_GO[1M_ 10122. ATTORNEY LEGAL FEES _ _ 11-14-02 _ _ . 25. 00 5 „ 112827 8150. OO 4433 L. A. SIGNAL. ING. SIGNAL MODIFICATION I1-19-02 11-19-02 288. 09 8150 00 ' _ Q _112H2@_. 112829 __11.142..00__ __34494 _LEE_MDNNE..__ .__..__ ___ _ __.._. __ ._ REFUNDABLE _DEP09IT ._ 11-19-02 . _...11192 00 ' , ~ 112830 114.23 25 00 4620 188 LLOVID FORD LORE AUTO PARTS 11-14-02 . _ __ _ - ----- - 114.23 ' e ° -112@31___ . ____._.60.04__ _.49449_ NE REED LO@.~NGELES CHAP_TERM RECREATION COMM 10/22 OF~HE AP MEMBERSHIP IaUES 11-14-02 25.00 7 ~ 6 „ 112832 25.00 4541 ._ LUCY HERNANDEZ _ . .. _._. ___..._..... RECREATION COMM 10/22 ....11-14-42 .. _ i1-19-02 ......._._..60..04._..____.._._._ -- - 25.00 ' ° i' 6 iy 14 ~, ~~ u u ''' ~e v 1.1 ,,~ ,~~ 1~ ,: as °ai IS °fl m .111 1,. , 1 " ', , v 0 WARRANT DATE: 11-19-02 WARRANTN AMOUNT VENDORN VENDOR NAME C I T Y of L Y N W D D D W A R R A N T R E G I S T E R DESCRIPTCON _ _ ._ _ -- PAGE: 5 INV DATE INVOICE AMOUNT 112833 50.00 94999 LUTi ARNOLD 112834 , REFUND/PARKING 11-19-02 50 00 .112835 1B. 00 101.08 827 94999 M ~ M AUTO PARTS MANUEL JESUS LUIS AUTO PARTS 1t-19-02 . 18.00 ° 112836 378.84 4656 MARDEN SU5C0 REFUND/BATEMAN HALL 11-19-02 101.08 ' 112837 44.29 99999 MARIA MADRIGAL OPERATING SUPPLIES 11-19-D2 378,84 ` 112838 25.00 4528 MARIA SANTILLAN WTR ACCT CLSD 11-19-02 44.29 112839 37197.63 183 MELAD ~ ASSOCIATES PERSONNEL COMM 10/2B 11-19-02 . 25.00 112840 14.27 99999 MEREDITH H PERKINS PLAN CHECKING SVCS. 11-19-02 37197.63 ' .112841.. 507.56 4615 . NAPA AUTD PART5 WTR ACCT CLSD AU7 i1-19-02 14.27 ` 112847 o~cc nn _ ,,,,,, _, ._._ ______ 0 PARTS 11-19-02 y 507.56 -.._ le 0 1~ n r. 13 II 112843 " 930.62 _ 3553 ._. __...._ . _,.... „~....,,,.,,, .,,,,,, NEXTEL COMMUNICATION ocwcrt ~~cNntnv 5v~s TELEPHONE SERVICES 11-19-02 2755. 00 112844 v 112845 435. OD 99499 NORMA HERNANDEZ AEROBICS INSTRUCTOR 11-19-02 11-19-02 930.62 435 00 ' 112846 976.44 530 96 1132 4 OFFICE DEPOT OFFICE SUPPLIES 11-19-02 . 976.44 ~ .112847 . 216 49 359 PAGEANTRY AWARDS PROMOTIONAL ITEMS 11-19-02 530.96 .... 112898 . 214 78 . 4495 406 PARAGON TONER PARAMOUNT OFFICE SUPPLIES... .11-14-02 216.44. 112849 . 10234.38 4574 READY-MTX CONCRETE PARSONS OPERATING SUPPLIES 11-19-02 214.78 ' 112850 25.00 .._ 4526 PEDRD JIMENEZ PROFESSIONAL 5VC5. 11-14-02 10234.38 112851 37.89 4657 PHIL'S LOCKSMITH SERVICES TRAFFIC COMM 10/24 AUTO PARTS 11-19-02 25. OD 112852 889.64 0258 PICKARD ARCHITECTS PROFESSIONAL SVCS 11-19-02 11-19-02 37.89 884 69 112853 112854 571.49 94999 PLATINUM PLUS . BANKCARD CHARGES 11-19-02 . 571 49 12855 181.86 9379 PLUMBING WORLD OPERATING SUPPLIES it-19-02 . .. 181 Bb 112856 486.50 99999 POLLARDWATER OPERATING SUPPLIES I1-19-D2 . 486 50 112857 108.33 605 PRAXAIR DISTRIBUTION OPERATING SUPPLIES I1-19-02 . 108 33 112858 320.06 555 00 261 4 PRESS TELEGRAM ADVERTISING SVCS. i1-19-02 . 320.06 - 112854 _ . .....__..245.09 245 _..99999 PROPIPE PRUDENTIAL CALIFORNIA SEWER CLEANING 5VC5. 11-19-02 555.00 112860 32. 72 99999 0 L NAILS WTR ACCT CLSD 11-19-OZ 245.09 112861 2024.06 1084 . . DUALITY AUTD WTR ACCT CLSD AUTO PARTS 11-19-02 32.72 112862 4000. 00 3438 RESERVE ACCOUNT POSTAGE METER REPLF,NISNMENT 11-19-02 11-19-02 2024.06 4000 00 112863 112864 25.00 3300 ROBERT JOHNSTON . PER60NNEL COMM 10/28 11-19-02 . - 25.00 - 112865 __ 1548.64 391. OS- 1230 232 S & J SUPPLY CO. SAFETY-KLEEN CORPORATION OPERATING SUPPLIES 11-14-02 1548.64 112866 598.79 99999 . SANDE EDUCPMENT CO. INC. HAZARDOUS WASTE. REMOVAL- AUTO PARTS 11-19-02 . . ._ 391.05 112867 276.35 4655 SANDE EQUIPMENT CO., INC. OPERATING SUPPLIES 11-19-02 112868. ._10143. SD 4228 SCANNERHOU5E A/P SCANNING SVCS. 11-19-D2 276.35 10143 50 112869 2586.67 926 5HERWIN-WILIIAMS CD. OPERATING SUPPLIES 11-19-02 . 2586 67 112870 172.77 1159 SMITH PIPE & SUPPLY OPERATING SUPPLIES 11-19-02 . 172 77 112872 584.16 4460 80 CAL UNIFORM RENTAL UNIFORM RENTALS 11-14-02 . 589 16 112873 140.08 3521 S0. CALIFORNIA DI5TS.,INL. OPERATING SUPPLIES 11-19-02 _ .. _._......._...._..._ _ 140 08 112874 189.51 249 50UTHGATE WHOLESALE ELECTRIC OPERATING SUPPLIES I1-19-02 . 184 51 112875 1234.46. . 4532. 5PECTRA-TONE PAINT R1 pPERATING SUPPLIES_ _ 11-19-02 . 1234 46 112876 1666. 6b 4632 ST. FRANCIS EARN RE6PECT COMMUNITY SVC6. ___ 11-19-02 . . _. _ 1666 66 112877 116.95 1301 STAPLES OFFICE WAREHOUSE OFFICE SUPPLIES 11-19-02 . 116 45 --112HZB.~ 112879 141!_21__ 8 ____.666- SA~I_pFFICE SUPPLX_ _.. _ OFFICE SUPPLIES _ _ _ 11-.14-02_ . ___IA14.21 66.27 3494 THE JANKOVICH COMPANY FUEL 112880 150 00 436 THE MA 11-19-02 _... 866.27 , . . --112881__ .___. _ _1088..00__ __ 4518 GIC R05E IDURGOACH IL FLORAL SVCS. I1-19-02 150.00 112882 941.78 .. 3391 _. - ._ _ TRIANGLE SPORTS INC TRANSPORTATIDbI SVCS.. PROMOTIONA _ 11-14-D2 _.___ ..._ 1088.OD._ __ __.__ L ITEM8 11-19-D2 941.78 , ~ CITY of L YNWOOD WARRANT DATE: 11-19-02 WARRANT R E G I S T E R , I PAGE: b ' WARRANTA AMOUNT VENDORS VENDOR NAME __ DESCRIPTION INV DATE INVOICE AMOUNT ~ fi 112883 833,40 290 TRUEVINE COMMUNITY OUTREACH COMMUNITY SERVICES 11-19-02 833 40 v 112884 439846.43 3529 U.S.A. WASTE MANAGEMENT RESIDENTIAL TRASH PICK UP 11-19-02 . 439846 43 `0 112885 !57.50 254 UNDERGROUND 5VC ALERT UNDERGROUND SVC WORN 11-14-02 . 157 50 " 112886 290.09 1145 UNISOURCE MAINT SUPPLY SYSTEMS OPERATING SUPPLIES 11-19-02 . 290 09 .z 112887 628.54 4147 U5 BANCORP COPIER LEASE AGREEMENT 11-19-02 . 628 54 " 112888 18.16 99999 VANE55A PEREZ WTR ACCT CLSD 11-19-02 . 18 16 °` 112889 432.21 4643 VAP PRINTING OPERATING SUPPLIES 11-19-02 . 432 21 " 112840 22.68 99999 VERIZON WIRELESS TELEPHONE SERVICES 11-19-02 . 22 68 ,fi 112891... _ ..210.00 191 WAVE COMMUNITY NEWSPAPER ADVERTISING SVCS. I1-19-02 . 210 00 " 112892 696.85 1058 WAXIE SANITARY SUPPLY OPERATING SUPPLIES 11-19-02 . 696 85 ,e 112893 151.55 99999 WEST GROUP DUES & SUB5CRIP710N5 11-19-02 . 151 55 112894 4936.21 4385 WESTBURNE SUPPLY INC. OPERATING SUPPLIES 11-19-02 . 4936 21 zo 112895 3884.63 434 WESTERLY METER SERVICE CO. METER TESTING SVCS~ 11-19-02 . 3884 63 z, 112896 439.15 1419 WHITE CAP OPERATING SUPPLIES I1-19-02 . 439 15 ' 112897 -225.00. 0139. WOODROW TAYLOR HEARING EXAMINER 11-19-02 . 225 00 z3 112898 1065.89 912 YAMADA COMPANY INC AUTO PARTS 11-19-02 . 1065 89 zn .. 112899 _._ 640.75 . . 4350 ZUMA5VS INC. OPERATING SUPPLIES 11-19-02 . 640.75 z7 :a z, 1227028.17 . .. _. 1227028. 17 ze zv PREPAID: 11268D-112734 3~ SPOILED: 112725 J, vz JJ l4 JS Jfi 3] 78 ID d, J3 VOIDS: _ .. .. . . . .. .. . _.... 0 - o y S 7 da d7 ar ~a dy i) 1 _ . _. _. .___.__ . _ _ _ ... ___ _ _ _ _ .. .. . _... _. __...... _...._.... .. _. -_. --_ _.... _._ 7 ! 7 f 7 2 ] ~ 7 6 7 ~._.____-__. __ _ ..___...__ ~__ _..__ .. ~.__ __.- ._. ... _ .. . __._ _ ___-_. _ _.__-_ __ _.. .. _... _.., - _ _ _ _.. _.. _ _..._.. I' J ',~~~ ~, ~~~~ ,.. ,~. ~I I"' z, z. ~~, ai CITY OF LYNWOOD LOS ANGELES COUNTY, CALIFORNIA ORDINANCE NO. AN ORDINANCE OF THE CITY OF LYNWOOD ADDING SECTION 18-15.1A OF THE LYNWOOD MUNICIPAL CODE RELATING TO ABOLITION OF POSITION OR EMPLOYMENT BY COUNCIL AND AMENDING SECTION 2-2.6(c) RELATING TO THE CITY MANAGER'S POWERS AND DUTIES TO TRANSFER EMPLOYEES Whereas, the City currently has an existing ordinance that relates to lay-off, demotion, or transfer of employees by a 4/5"'s majority vote of the City Council; and Whereas, the current proposed budget for FY 02-03 includes a list a positions to be deleted by the City Council, which would invoke the authority of Section 18-15.1; and Whereas, under State law the City Council may abolish positions with a statement of reason and with right of appeal; and Whereas, in order to remove ambiguities contained in the existing ordinance therefore clarifying the existing language adding Section 18-15.1A is necessary; and Whereas, in order to be consistent, the proposed addition in Section 18-15.1A relative to transferring employees being retained with the City Manager would require similar change in Section 2-2.6(c} relating to transfers. THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES ORDAIN AS FOLLOWS: Section 1. Section 18-15.1A of Chapter 18 of the Lynwood Municipal Code is added to read as follows: "18-15.1A Demotion, Lay-Off of Employee. Whenever in the discretion of the City Council it becomes necessary in the interest of economy or because the necessity for the position or employment involved no longer exists, to abolish a certain position or employment and lay-off, demote or transfer the employee holding such position or employment, the City Council may take the necessary action and the employee holding such position for employment may be laid off or demoted by filing a statement of reasons and with the right of appeal." Section 2. Section 2-2.6(c) of Chapter 2 of the Lynwood Municipal Code is amended in its entirety to read as follows: "2-2.6 (c) Transfer and Consolidation of Offices. To transfer employees from one department to another. To consolidate or combine offices, positions, department or units under his jurisdiction subject to the approval of the City Council. " Section 3. The City Clerk is directed to certify to the passage and adoption of this ordinance adding Section 18-15.1A and amending Section 2-2.6 (c) and to cause it to be published or posted in the manner required by law. PASSED, APPROVED and ADOPTED this AYES: NOES: ABSTAIN: ASSENT: ATTEST: ANDREA L. HOOPER, CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY day of , 2002. ARTURO REYES, MAYOR FAUSTIN GONZALES, CITY MANAGER ~".~ _ ~• ~~ . STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF LYNWOOD ) I, ANDREA HOOPER, City Clerk of the City of Lynwood, California, do hereby certify that the foregoing ordinance was duly and regularly adopted, passed and approved by the City Council of the City of Lynwood, California, at a regular meeting of said City Council held at the regular meeting place thereof on the day of 2002 by the following vote: AYES NOES ABSENT EXCUSED Dated this day of , 2002 Andrea L. Hooper, City Clerk Approved As To Form: City Attorney DATE: November 19, 2002 TO: Honorable Mayor and Members of the City Council FROM: Faustin Gonzales, City Manager ~~ BY: Louis Morales, Director of Community Development Grant Taylor, Deputy Director/Planning & Building SUB7ECT: THREE (3) SPECIAL PERMIT REQUESTS: 3539 Martin Luther King Jr. Boulevard, La Rumba Restaurant APPLICANT: Jose Escobar -Owner/Operator PURPOSE To have the City Council consider three (3) requests for special permits by the La Rumba Restaurant located at 3539 Martin Luther King Jr. Boulevard to include: 1) Permit Agape Music Center to conduct aone-day annual concert on December 14, 2002; and 2) Permit La Rumba Restaurant to conduct aone-day event celebrating the first anniversary of the restaurant on December 31, 2002; and 3) Permit La Rumba Restaurant to conduct live entertainment with mariachi, trio players, or musical groups on a regular basis. BACKGROUND The subject property is located on the southeast corner of Martin Luther King Jr. Boulevard and Abbott Road within the Lynwood Plaza commercial retail center in the CB-1 (Controlled Business) zone. Lynwood Plaza consists of nine (9) parcels and eight (8) different property owners. The subject property totals 32,210 square feet and is developed with two (2) buildings, aone-story restaurant and aone-story structure with four (4) tenant spaces. ANALYSIS The La Rumba Restaurant is 5,000 square feet in area and a smaller detached building houses four (4) commercial/retail tenants. The property has fifty-one (51) parking stalls. Lynwood Municipal Code (LMC) Section 4-19.1(a) defines entertainment as any act, play review, pantomime, scene, dance act or song and dance act whether or not such person or persons are compensated for such performance. LMC Section 4-8 sets forth procedures and requirements for special permits. Following is a brief summary of the three (3) special permit requests. 1) Agape Music Center is requesting to conduct aone-day event for their fourth annual concert at La Rumba Restaurant on December 14, 2002 from 12:00 PM to 4:00 PM with live performances and bands for approximately 150 persons. ~~- ~ ~ ~~ H:\W ORDFILE\PLANNING\STAFFRPT~nemo.3539m1k.lanunba.3requescs. l l -19,p2.doc 1 2) La Rumba Restaurant is requesting to conduct cone-day event to celebrate the first anniversary of the restaurant on December 31, 2002 from 7:00 PM to 2:00 AM with a disc jockey music, dancing and live music. 3) La Rumba Restaurant is requesting to conduct live entertainment with mariachi, trio players, or musical groups on a regular basis. The one-day events should not pose a threat to the public health, safety or welfare. The live entertainment may be permitted by the City Council provided no dancing, nightclub, rental hall, or place of public assembly is created. On March 19, 2002 the City Council adopted an ordinance approving Zoning Ordinance Amendment No. 2002-01 that requires a dance hall, nightclub or other place of public assembly to obtain approval of a conditional use permit by the Planning Commission. Live entertainment on a regular basis may have potentially negative impacts on properties in the vicinity. RECOMMENDATION Staff respectfully recommends that the City Council accepts testimony from the applicants and any interested members of the public; approve both one-day events, and direct staff as to the live entertainment request. Attachments: 1. Location Map 2. Site Plan 3. Floor Plan 4. Letters from Applicants (3) 5. Special Permit Applications (2) H:\W ORDFILE\PLANNING\STAFFRPT\memo.3539m1k.larumba.3requests. l l -19~2.doc CITY OF LYNWOOC APPLICATION FOR SPECIAL PERMlT 11330 BULLIS ROAL ._ LYNWOOD CA 9~Zt'~ 310-603-C22G APPLICANT INFORMATION: --.. NAME t~~t~ k ~~ /' S~ (~~G~ /~ CDL#: ~,- 1~G.~ .~ 1/~ PHONE.%%~' ~~j/.. ~~c.:~lr ..i ADDRESS. ~ ~ ~ % r~'~L '".'~~/~~ -~ ; % %~ ~ i .. r' ~ ,~ illio; G'LC1TY .~ c ~ '~.L ~~,~~ZIP j.;'~t< OCCUPATION: f~/7C-S /~~ ,tf t- /L~,4 /7/JGvJ ~ ~./'C,~/EJ ,-~'/~C D ~/.I ,,C A IZ t~f,i~r ~j k.. ,CJ f NUMBER OF PERSONS EMPLOYED: /~ ~.~' SBE: S' i2 /~,/> y~. - 7 3 '~ ~~? (State Board of Enuauzat~on Numoer~ EVENT INFORMATION TYPE OF PERMIT REQUESTED: 's/" ''' DATES} OF EVENT: .~ ~~ ~ ~,... ~tJS/C HOURS OF OPERATION: d.f~ (~ ADDRESS OF PROPOSED EVENT LOCATION. ~~ j ~~ ~~~// l~o~ U ~/~:~ ~j~/vG ~L SPECIFIC AREA DESIGNATED FOR EVENT: .J tiS~ ~ ~. ~` /~lG_ ~CS~C?~~/1CL~f iS STREET CLOSURE HEING REQUESTED: YES ~N~Q (CIRCLE ONE} (IF YES. BRIEFLY EXPLAIN REASON FOR EVENT AND CLOSURE:) !F INDOORS. APPROXIMATE TOTAL GROUND FLOOR AREA OF STRUCTURE. ~~, / G~tJ S/= HAVE YOU MADE AN APPLICATION FOR THIS TYPE OF PERMIT BEFORE YES ~O~ IF YES. WHERE AND WHEN IS THIS AFOR-PROFIT OR NON-PROFIT EVENT? (CIRCLE ONE} IF THIS IS ANON-PROFIT EVENT OR A CERTAIN PORTION OF THE PROCEEDS BENEFIT A NON-PROFIT AGENCY OR ORGANIZATION, PLEASE PROVIDE THE FOLLOWING NAME OF ORGANIZATION BEING BENEFITED. STATE NON-PROFIT NUMBER: - ADDRESS OF ORGANIZATION: PHONE IS A WAIVER OF FEES BEING REQUESTED YES 1N+~ IF YES. EXPLAIN: ~`' A NEGOTIATED PERCENTAGE OF THE PROCEEDS 1S REQUESTED TO BE DONATED TO THE CITY. I HEREBY CERTIFY THAT ALL STATEMENTS MADE IN THIS APPLICATION ARE TRUE AND COMPLETE AND THAT ANY MISSTATEMENTS OF MATERIAL FACTS WILL CAUSE A FORFEITURE OF FEES AND DENIAL OF PERMIT. SIGNATURE OF APPLICANT DATE -~/~ _ , SIGNATURE OF A PLICANT DATE ~~ V,~,Z ACCEPTANCE OF THIS APPLICATION FOR REVIEW DOES NDT IMPLY APPROVAL. THIS PERMIT REQUIRES CITY COUNCIL APPROVAL. YOU WILL BE NOTIFIED ACCORDINGLY CITY OF LYNWOOC APPLICATION FOR SPECIAL PERMIT 11330 BULLlS BOAC •- LYNWOOD CA °~Zc'~ 31 D-603-C22 ~ APPLICANT INFORMATION: NAME ~ } ~ v e ~r7 VI VI f ~ ~~ CDL#: D~ / ~ PHON~ /~ 7 7 ~ y A / ~~ ADDRESS: l ~7 3 ~ oC n~c ~~~ cITY zIP OCCUPATION: ~ ~S ~ ~ ~,C~ NUMBER OF PERSONS EMPLOYED. SHE: !State t3oard of Eduanzauon Numoer: EVENT INFORMATION TYPE OF PERMIT REQUESTED: C ~1M ~'7~a-~ DATElS) OF EVENT: ~ ~- ~~~ ~,~c~ Z ~'L USIG~~ HOURS OF OPERATION: ~~~~•' ~,Q-'O C~ %~YI ADDRESS OF PROPOSED EVENT LOCATION. SPECIFIC AREA DESIGNATED FOR EVENT ~~~ IS STREET CLOSURE BEING REQUESTED YES ~ O l (CIRCLE ONE) (IF YES. BRIEFLY EXPLAIN REASON FOR EVENT AND CLOSURE:)- -~ IF INDOORS. APPROXIMATE TOTAL GROUND FLOOR AREA OF STRUCTURE. a HAVE YOU MADE AN APPLICATION FOR THIS TYPE OF PERMIT BEFORE YES (NO) IF YES. WHERE AND WHEN -~----,_ ISTHIS AFOR-PROFIT OR~ION-PROFI VENT? (CIRCLE ONE) IF THIS IS ANON-PROFIT EVENT OR A CERTAIN PORTION OF THE PROCEEDS BENEFIT A NON-PROFIT AGENCY OR ORGANIZATION. PLEASE PROVIDE THE FOLLOWING NAME OF ORGANIZATION BEING BENEFITED: ~~ ~~ STATE NON-PROFIT NUMBER: ADDRESS OF ORGANIZATION: !S A WAIVER OF FEES BEING REQUESTED YES (,NO> IF YES. EXPLAIN: __..// PHONE A NEGOTIATED PERCENTAGE OF THE PROCEEDS IS REQUESTED TO BE DONATED TO THE CITY. I HEREBY CERTIFY THAT ALL STATEMENTS MADE IN THIS APPLICATIO RE TRUE AND COMPLETE AND THAT ANY MISSTATEMENTS OF M ERIA RUSE A FORFEITURE OF FEES AND DENIAL OF PERMIT. ~ ~ SIGNAT4 -OF-APPLICANT D 'TE SIGNATURE OF APPLICANT DATE ACCEPTANCE OF THlS APPLICATION FOR REVIEW OOt:S NOT IMPLY APPROVAL. THIS PERMIT REQUIRES CITY COUNCIL APPROVAL. YOU WILL BE NOTIFIED ACCORDINGLY _ _ ____ - _.._-. ~.. .._i~1nL.y. nlrva. __ Jn,.._. DS7lT.- 4 O u •IOR FLIt elb6w•L~( i;~e a -~ t-_-• ----- 4 ~, 0 '~/{!!/ •W 7fuMDA gesraunnwr a.. 6 1 e -° /~..~~ H M ~- ~__ ___ ! j _ _ e,._ ~ V ., 1 ••----~ __ •--~--~ ! ! ~I A 1. '-r F~- ---• - ~--- G Q p i p r I' 4 9, (~ b PI T'-';; - -r ti 4 ... ..-n ~,~ -•n ~ ~. ~. ~ /~ ---7~ ~ r ~~";/ 4! j, 8 r Q' .. Q .. ..... I ~~. ~.S~gDSCx~P~ta4 .2260 S. F. 'T•01'tOFtdf asecwri':uslrta (f4 \\ r? 4'- !' t t 1 ti 4 B 1 A i P.-~....'- . _ _._~.,. ~~ .__ _ l(NWOOq'G'702i't(~idL~A1S` ' I No~e~~ -xsra~urr- rrour~e.-g~a*a'°-,e. w-r, ' .. .~aWlitA....e. Ala . .. cr1tX._._IAS.'.. wLL +NG FdIS~ . 9sRr., 21 'TADLlS ' 1M'Si>•TS . .r. `-- OGG~B NSI t. DUµ.DINaf -~ .:.".+5,'100 6f TATIKIU6 ° SB S-D43 •1"~ 4 ~; ':'ltestsirta+l~.waa:. r;3e7.3a.i. p m ~ ~o L4 ./ ® 0 0 {{• ~,.' .nr rrtdw ~, ~ 0 ~' ~,, ~ o o ~ d~~TaTa1 ° ~ © ~ 0 0 -Fable a o^~ ~I~I~f~--I ~~~ 0 °o©° o~ ~ a~ Q a Q Q _.i ~_ ~~~ tAflKIN(i LO'T +.orN rn:w.. ~. 6 0 (-, i~KWllll- - tv1AfiTIN LUTHER KING BLVD. °~ 1~UMD~e 1ti~OT~AVfiA}JT LYNWOLO~ CA~ ':.9pt6G .:. ' MARISCOS 7 MARES INC. La Rumba Restaurant 3539 Martin Luther King Blvd. Lynwood, Ca 90262 October 28, 2002 City of Lynwood Att: Jonathan Colin Business License Manager 11330 Bullis Rd. Lynwood, CA 90262 Dear Sir: This letter is to thank you for let me have the honor to be one the businesses in the city. To enhance the dinner time and a romantic mood of our restaurant guest, At this time I would like to request a license permit to have a "Mariachi"playing at the restaurant, a "Trio players", or musical groups for entertainment. Please le me know the forms that I may have to complete. Thank you for your help, and the attention to the present. If you have any questions please contact me. Best regards, Jose E cobar President MARISCOS 7 MARES INC. La Rumba Restaurant 3539 Martin Luther King Blvd. Lynwood, Ca 90262 October 28, 2002 City of Lynwood City Hall 11330 Bullis Rd. Lynwood, CA 90262 Dear Sir: This letter is to thank you for all your help and support. It seems like yesterday when we were just looking for a place to establish the business, and now is almost a year. For our up coming anniversary we would like orequest aone-day event permit to celebrate the first anniversary of the Restaurant. We would like to celebrate our anniversary on December 31, 2002 from 7:OOPM to 2:OOAM, with a D.J Music, dance and some live music like a Mariachi, and Trio music. Thank you one more time for your support. If you have any questions or if you need more information please contact me. Best regards, ,~~ Jose Escobar `v President ~ -- ATovenzber -1, 2t10~ City .Ball of Lyiz-nolxl Attu: .,toizathcltr Collin 11334 blrllis Rrl: Lt?tnvvocf (:A 94?t~2 Dear Sit', Ilil:s letter Fs to tlzatck yvlf f f)i' all 1>t)t/r ldell7 atlCl StlE3pDYt. Ff)r Utlr lip C.vittltl~" bt'lilter reCTtal, .gape ~~~Iz1siC Center ~~•c~llld lilre v recjltb'.st a one-rliry erent~aermit to celebrate tlie•fourth atanutrl concert cat tl~e Rumba's Restaurant. T~Ye ~~~auld like to celebrate ocir, frnirtlc antnlal concert otz I}ecetnber 1=1, ~ 44? frarn 13:44 PM to ~: 40 P~L~ -vith 111?e pei~ot~nances of studertts who ,'nave demonstrated iicterest in sliolving their, frietzcls atzd fancily their tczlettt. Att approximate tttrrnber of guests to he expected are 154 perSt»ls..Th1s ~?a?etzt tivill iitelllde soly s~ttgers, .sole itz.stt7lmetztalisr. s, gr•vzlp pei~forrnarfce.s, and bands accancpatzied by a light lclrrch. Please coizsicler atrr regzre:st and voce again thank you, fvr ycrltr tithe attcl sccpport. If yvzl have arty frlrther questions please corltrlct Mi~nleZ ('onni ff yr 1~Iarco I'. C>ue~ada during busiizess hoarrsMvtz-Thuzs x:34-9 crtzd Saturdays i4 AM -1: 30 PMat 3Z3-367-9=12=1. Sincerely, ~ --,. ~~ ',' . ~. ~ ~. ,, Ll'IaYCC) t'. ~ile~ad4i (~vner _~ h~li~rl~}l C:'onniff O-a~tter DATE: November 19, 2002 TO: The Honorable Mayor and Members of the City Council FROM: Faustin Gonzales, City Manager SUBJECT: DESIGNATION OF VOTING AND ALTERNATE VOTING DELEGATES TO THE NATIONAL LEAGUE OF CITIES (NLC) ANNUAL CONGRESS OF CITIES PURPOSE: To have City Council designate a voting and two (2) alternate voting delegates at the National League of Cities (NLC) Annual Congress of Cities. FACTS: ^ The NLC Annual Congress of Cities is being held in varied locations throughout the cities in the United States for the purpose of strengthening and promoting the cities as centers of opportunity, leadership and governance. This year, NLC Annual Congress of Cities will be held in Salt Lake City, Utah, at the Salt Lake Palace Convention Center from December 3 - 7, 2002. Cities will be voting on proposed National Municipal Policy amendments and Resolutions in order to set policies for the upcoming year. ^ Each member city can cast from one to twenty votes, depending on population. The City of Lynwood is entitled to two (2) votes. ^ In order to participate, the City needs to designate a voting delegate and two (2) alternate voting delegates. ^ In the past years, the voting member was the Mayor and the alternate voting delegates were members of the City Council. ^ The designated voting delegates must be present at the NLC Congress of Cities in order to cast the City's votes.. RECOMMENDATION: It is recommended that the City Council select a voting and two (2) alternate voting delegates for the NLC Annual Congress of Cities and that the City Clerk records appointments via minute action. r----- ~. ..___ ---~VATIONAL LEAGUE OF CITIES ~- Credentials Form 2002 Congress of Cities Salt Lake City, Utah Fach direct member city of NLC is entitled to cast from one to ZO votes, based upon the city's population per the 2000 census, through its designated voting delegate at the Annual Business Meeting, Flease indicate below your city and state, voting delegate andlor alternate(s), and stgn and dale the credentials form. Mail the form to NLC in the enclosed pre addressed return envelope. The official voting delegate andlor alternate(s) for the city of 11lOTING OELEGATir: ~. N TITLE 141LTERNATE VOTING DELEGATE(S): NAME 3-_ NAME Signature (city representative) TITLE Tilll e: Date: For Office Use Only (Do Not Write in this Space} City Code; Return to: Chair, Credentials Committee National League of Cities Vote(sj: 130'1 Pennsylvania Ave., N.W., Suite 550 Washington, D.C. 20004 are: (please type or print the name of your city and state) FOR OFFICE USE ONLY (DO NOT tNRITE IN THIS SP/1C17 Voting card Issued [o: (Signature) 1. 2. 3. TITLE