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Home My Public Portal About06-19-2023 Village Board Agenda and PacketMeeting of the President and the Board of Trustees Monday, June 19, 2023 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda CALL TO ORDER, ROLL CALL, PLEDGE PRESIDENTIAL COMMENTS Proclaim June 19, 2023 as Juneteenth Juneteenth 2023 Proclamation TRUSTEES COMMENTS PUBLIC COMMENTS (3-5 Minutes) BUSINESS MEETING 1.APPROVAL OF AGENDA 2.CONSENT AGENDA 2.a.Minutes of the Board Meeting held on June 5, 2023. 06-05-2023 Village Board Minutes 2.b.Bills Paid and Bills Payable Reports for June 15, 2023. Bills Paid and Bills Payable Reports for June 19, 2023 2.c.Cash & Investment, Revenue, and Expenditure Reports for May 2023. Cash & Investment Report through May 31, 2023 Budget Performance Report through May 31, 2023 Budget by Organization Report through May 31, 2023 ADMINISTRATOR'S REPORT MANAGEMENT SERVICES REPORT Seeking Board consideration of a motion to authorize the Village Administrator to execute a Professional Services Agreement with Azavar Audit Solutions. 1 Meeting of the President and the Board of Trustees Page - 2 Azavar Professional Services Staff Report and Agreement Seeking Board consideration of a motion to adopt the revised Employee Handbook. Personnel Manual Staff Report and Handbook ENGINEER'S REPORT Engineer’s Report for June 2023. Engineering Report for June 2023 PLANNING DEPARTMENT REPORT Seeking Board consideration of a motion to authorize the temporary use to sell meat out of a 26-foot freezer truck located in the Menards parking lot (13441 S. IL Route 59), June 28 to July 1, 2023 from 8:00 a.m. – 7:00 p.m. Temporary Use Meat Sale Board Packet Seeking Board consideration of a motion to authorize the temporary use of an outdoor dining tent located at 12618 S. IL Route 59, Honey Jam Café, until September of 2023 subject to the stipulations noted in the staff report. Honey Jam Tent Board Packet Seeking Board consideration of a motion to accept the 2022-2023 Annual Report of the Plan Commission and Zoning Board of Appeals. PLAN COMMISSION & ZBA ANNUAL REPORT 2022-2023 BUILDING DEPARTMENT REPORT Building and Code Enforcement Report for May 2023. Building & Code Compliance Department Report for May 2023 PUBLIC WORKS REPORT Seeking Board consideration of a motion to authorize the Village President to award the 2023-2024 Pavement Crack Filling Program Contract to SKC Construction, Inc., the lowest bidder, in an amount not to exceed $187,200.00. Pavement Crack Fill Program 2023-2024 Staff Report Seeking Board consideration of a motion to authorize the Village President to award the 2023 Sidewalk Trip Hazard Removal Program to Universal Concrete Grinding, in the amount not to exceed $43,470.00. Sidewalk Trip Hazard Removal Program Staff Report Seeking Board consideration of a motion to approve the Phase I/II Engineering contract for the Riverfront Pergolas Improvements at West Electric Park with Hey and Associates in an amount not to exceed $68,570.00, plus a 3% contingency. Riverfront Pergolas Engineering Staff Report Seeking Board consideration of a motion to approve the emergency repair of the rooftop compressor and related work by Helm, per the enclosed proposal, at a cost not to exceed $20,000.00. Rooftop Compressor Emergency Repair Staff Report Seeking Board consideration of a motion to authorize the Village President to execute a 2 Meeting of the President and the Board of Trustees Page - 3 Memorandum of Understanding Concerning Cost Sharing related to the 2023 Township General Maintenance Project between the Plainfield Township Highway Department and the Village of Plainfield. Plainfield Township MOU-2023 GM Program Staff Report POLICE CHIEF'S REPORT Seeking Board consideration of a motion to authorize the purchase of an interview room camera system as identified, including warranties and maintenance from Axon Enterprise, Inc. for the total amount of $208,203.26. Interview Room Cameras Staff Report Seeking Board consideration of a motion to authorize the purchase one (1) Ford Explorer in the amount of $42,795.00 from Al Piemonte Ford; authorize the purchase of one (1) Ford Edge through Gjovik Ford in the amount of $37,578.00; authorize the purchase of the necessary lighting and equipment through Fleet Safety Supply in the estimated amount of $9,500.00; authorize the installation of the necessary lighting and equipment through EVT Tech in the estimated amount of $4,400.00, for the total costs not to exceed $100,000.00. Police Vehicle Request 061923 Staff Report Seeking Board consideration of a motion to approve the warrant service payment in the amount of $13,758.01 to the Will County Sheriff’s Office in accordance with the Intergovernmental Agreement (Resolution No. 1791) dated November 16, 2020. Warrant Service Staff Report Police Operations Report for May 2023. Police Operations Report for May 2023 ATTORNEY'S REPORT REMINDERS - •June 20 Plan Commission – 7:00 p.m. •June 26 Committee of the Whole Workshop – 7:00 p.m. •July 3 Village Board Meeting – Cancelled. 3 From the Office of u-•, .1 T" -o i...u'u'i'hi John F.ArgoudelisVILLAGEOF PLAINFIELD Village President Proclamation Juneteenth WHEREAS, Juneteenth, also known as Freedom Day or Emancipation Day, commemorates the emancipation of enslaved African Americans in the United States; and WHEREAS, Juneteenth holds significant historical importance as it marks the day on June 19, 1865, when Union General Gordon Granger arrived in Galveston, Texas, to announce the end of slavery, more than two years after the Emancipation Proclamation was signed; and WHEREAS, Juneteenth is a time to reflect upon the struggles and sacrifices of those who fought for freedom and equality, and to honor the resilience, achievements, and cultural contributions ofAfrican Americans; and WHEREAS, the Village of Plainfield recognizes the importance ofJuneteenth in preserving and promoting our shared history,fostering understanding, and promoting racial harmony andjustice; and WHEREAS, the Village of Plainfield acknowledges the significance ofJuneteenth as a day of remembrance, education, and celebration,fostering dialogue and promoting cultural diversity and inclusivity; WHEREAS, the observance ofJuneteenth provides an opportunity for education and reflection on the historical injustices and challenges faced by African Americans and embodies the triumphant celebration offreedom, the unbreakable bonds ofunity, and the perpetual pursuit ofequality and justice. Now, Therefore, I, John F. Argoudelis, President of the Village ofPlainfield, Illinois, do hereby proclaim June 19th, 2023 as "Juneteenth" in the Village ofPlainfield. I encourage all residents to observe this day and engage in activities that promote the historical significance and achievements ofJuneteenth. Adopted this a9th day ofJune, 2023. Jo ' Argoudelis, Village President 24401 W. Lockport Street Plainfield, IL 60544 Phone (815) 436-7093 Fax (815) 436-1950 Web wwwplainfield-il.org 4 VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 5, 2023 AT:VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, R.KIEFER C.LARSON, T.RUANE, B.WOJOWSKI, , M.BONUCHI, AND P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 8 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: Commented on the River Tubing Report. Reminded everyone that Cruise Nights starts tomorrow. Thanked the American Legion for the beautiful Memorial Day Ceremony. Wished Fire Chief Stratton well on his retirement. TRUSTEES COMMENTS Trustee Larson stated that she requested an update on the campaign disclosure ordinance. Trustee Bonuchi: Congratulated Fire Chief Stratton and Sergeant Fisher on their retirements. Asked staff to look into an ordinance regulating rental homes. Trustee Wojowski: Stated that he would like to see movement on both Trustee Larson and Trustee Bonuchi’s requests. Congratulated Sergeant Fisher on his retirement. Trustee Ruane: Congratulated Fire Chief Stratton, Officer Housh, and Sergeant Fisher on their retirements. Stated that he supports both Trustee Larson and Trustee Bonuchi’s requests. Trustee Kiefer: Congratulated Chief Stratton on his retirement. Commented on the Memorial Day Parade and Ceremony and thanked Mayor Argoudelis for his comments. PUBLIC COMMENTS (3-5 minutes) No Comments. 5 Village of Plainfield Meeting Minutes – June 5, 2023 Page 2 BUSINESS MEETING 1)APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 2)CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting and Executive Session held on May 15, 2023. b)Bills Paid and Bills Payable Reports for June 5, 2023. c)Approval of the Settlement Agreement between the Village of Plainfield, Commonwealth Edison Company, and Azavar Audit Solutions. d)Release of Argonaut Insurance Company Bond No. SUR0051882 in the amount of $436,127.55, securing public improvements for the subdivision known as Northpointe, as these improvements have been completed and the maintenance period has expired. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $1,839.50. Second by Trustee Bonuchi. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 4)EKL WILLIAMS & PROVENZALE, LLC Trustee Wojowski moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $2,119.84. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 5)16202 S. RT 59 SELF-STORAGE SPECIAL USE (CASE NO. 1993-020223.SU.SPR) Trustee Wojowski moved to adopt Ordinance No. 3601, granting approval of the special use permit for a self-storage facility generally located at the NWC of IL Route 59 and Fraser Road, subject to the stipulations noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Kalkanis moved to approve the site plan review for the proposed self-storage facility generally located at the NWC of IL Route 59 and Fraser Road, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore: Commented on the upcoming Plan Commission items. Commented on the Police Department retirements. Congratulated Fire Chief Stratton. Commented on the Memorial Day Ceremony and Parade. Thanked Mayor for Staff Picnic on Friday. 6 Village of Plainfield Meeting Minutes – June 5, 2023 Page 3 Commented on downtown parking. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. PLANNING DEPARTMENT REPORT There was some lengthy discussion regarding the necessity of a parking study. Director Melrose noted that the proposed study incorporates the 2016 parking study and determines the necessity of a parking garage and size. Trustee Kiefer moved to authorize the Village Administrator to execute a contract with WGI to provide parking study professional services for the Historic Downtown area for a contract not to exceed $30,000.00. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Wojowski moved to approve the proposal from M.E. Simpson to complete the 2023 Water Leak Survey in an amount not to exceed $59,925.00. Second by Trustee Bonuchi. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve Change Order No. 1 in the amount of $2,224.40 with an amended total contract value not to exceed $154,021.60 for the 2022 Curb and Sidewalk Program contract with Davis Concrete Construction Company. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to approve Change Order No. 1 in the amount of $19,545.00 with an amended total contract value not to exceed $147,825.00 for the Vintage Harvest Force Main improvements with Austin Tyler Construction. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Trustee Kiefer moved to authorize the Village President to execute an agreement with the Association for Individual Development (AID) for services identified totaling $35,000.00 beginning on July 1st, 2023 and ending June 30th, 2024. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Chief Miller presented the Police Operations Report for April 2023. 7 Village of Plainfield Meeting Minutes – June 5, 2023 Page 4 ATTORNEY’S REPORT Attorney Vogel stated after reviewing the executive session minutes, he recommends releasing the minutes of the 5/8/23, 3/6/23, 2/27/23, and 1/23/23 (land acquisition) and to keep the remaining minutes confidential. Trustee Wojowski moved to motion to release the Executive Session Minutes as identified by the Village Attorney and to keep the remaining minutes confidential. Second by Trustee Kiefer. Vote by roll call. Kiefer, abstain; Larson, no; Ruane, no; Wojowski, yes; Bonuchi, abstain; Kalkanis, no; Argoudelis, yes. 2 yes, 3 no, 2 abstain. Motion failed. Mayor Argoudelis asked for the record to reflect that he voted yes to follow the advice of the Village Attorney regarding releasing executive session minutes. Mayor Argoudelis read the reminders. Trustee Kiefer moved to adjourn. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk 8 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount 13026 - NORTHERN BUILDERS, INC.20008-21 Paid by Check # 132421 04/30/2023 04/30/2023 06/12/2023 221,902.63 10131 - BAXTER & WOODMAN 0244369 Edit 03/20/2023 04/30/2023 32,819.86 10131 - BAXTER & WOODMAN 0246148 Edit 05/08/2023 06/19/2023 440.00 Invoice Transactions 3 $255,162.49 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 65,804.10 Invoice Transactions 1 $65,804.10 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 35,345.06 Invoice Transactions 1 $35,345.06 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 8,266.30 Invoice Transactions 1 $8,266.30 10949 - PLAINFIELD POLICE PEN ACCT#4236- 2308 2024-00000092 Paid by Check # 132287 06/09/2023 06/09/2023 06/09/2023 25,743.12 Invoice Transactions 1 $25,743.12 10315 - DIVERSIFIED INVESTMENT ADVISORS 2024-00000085 Paid by Check # 132280 06/09/2023 06/09/2023 06/09/2023 22,861.80 10774 - METLIFE 2024-00000089 Paid by Check # 132284 06/09/2023 06/09/2023 06/09/2023 280.28 13243 - MISSION SQUARE 2024-00000090 Paid by Check # 132285 06/09/2023 06/09/2023 06/09/2023 12,563.08 Invoice Transactions 3 $35,705.16 11244 - UNITED WAY OF WILL COUNTY 2024-00000094 Paid by Check # 132289 06/09/2023 06/09/2023 06/09/2023 26.66 Invoice Transactions 1 $26.66 Pace Bus Facility Draw 21 Pavillion-Legacy Plainfield 248th Ave. Apartments PER Account 0121.110 - Unbilled Receivable-Developer Totals Accounts Payable by G/L Distribution Report Invoice Due Date Range 06/06/23 - 06/19/23 Invoice Description Fund 01 - General Fund Account 0121.110 - Unbilled Receivable-Developer Account 0210.223 - Medicare W/H Payable Totals Account 0210.238 - Police Pension W/H Payable POL PEN - Police Pension Annual* Account 0210.238 - Police Pension W/H Payable Totals FICA - FICA* Account 0210.222 - FICA Payable Totals Account 0210.223 - Medicare W/H Payable FICA - FICA* Account 0210.220 - Federal W/H Payable FICA - FICA* Account 0210.220 - Federal W/H Payable Totals Account 0210.222 - FICA Payable Account 0210.243 - United Way Donations UNITED WAY - United Way of Will County Account 0210.243 - United Way Donations Totals Account 0210.244 - AFLAC Pre-Tax Account 0210.241 - Deferred Comp. Plan 457-IPPFA-PCT - Deferred Comp IPPFA* 457-METLIFE-PCT - Deferred Comp Metlife 457-ICMA-FLAT - Deferred Comp ICMA* Account 0210.241 - Deferred Comp. Plan Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 1 of 23 9 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10030 - AFLAC 2024-00000084 Paid by Check # 132279 06/09/2023 06/09/2023 06/09/2023 775.22 Invoice Transactions 1 $775.22 10030 - AFLAC 2024-00000084 Paid by Check # 132279 06/09/2023 06/09/2023 06/09/2023 366.56 Invoice Transactions 1 $366.56 11124 - STATE DISBURSEMENT UNIT 2024-00000093 Paid by Check # 132288 06/09/2023 06/09/2023 06/09/2023 1,667.26 12714 - WILL COUNTY CIRCUIT CLERK'S OFFICE 2024-00000096 Paid by Check # 132291 06/09/2023 06/09/2023 06/09/2023 471.77 Invoice Transactions 2 $2,139.03 10427 - GLENN STREARNS, CHAPTER 13 TRUSTEE 2024-00000086 Paid by Check # 132281 06/09/2023 06/09/2023 06/09/2023 355.38 Invoice Transactions 1 $355.38 11266 - VILLAGE OF PLAINFIELD 2024-00000095 Paid by Check # 132290 06/09/2023 06/09/2023 06/09/2023 2,643.06 Invoice Transactions 1 $2,643.06 10854 - NCPERS GROUP LIFE INS.2024-00000091 Paid by Check # 132286 06/09/2023 06/09/2023 06/09/2023 64.00 Invoice Transactions 1 $64.00 CLINT SHEUFELT 2024-00000134 Edit 05/31/2023 06/19/2023 200.00 Invoice Transactions 1 $200.00 11280 - WASTE MANAGEMENT 6482689-2007-7 Edit 06/01/2023 06/19/2023 427,588.94 Invoice Transactions 1 $427,588.94 Invoice Transactions 1 $427,588.94 10237 - COMCAST 2024-00000119 Edit 05/28/2023 06/19/2023 34.77 10891 - OFF THE PRESS 23593 Edit 05/23/2023 06/19/2023 796.00 AFLAC - PRETAX - AFLAC Pretax*Account 0210.244 - AFLAC Pre-Tax Totals Account 0210.245 - AFLAC Post-Tax AFLAC - PRETAX - AFLAC Pretax* Account 0210.249 - Flex 125-FSA FSA MED PT - Discovery Benefits Medical* Account 0210.249 - Flex 125-FSA Totals Account 0210.301 - Employee Life Insurance Account 0210.246 - Child Support/Maintenance Assignment Totals Account 0210.248 - Wage Assignment WAGE ASSIGN - Wage Assignments Account 0210.248 - Wage Assignment Totals Account 0210.245 - AFLAC Post-Tax Totals Account 0210.246 - Child Support/Maintenance Assignment CHILD SUPPORT - Child Support Wage Assignment* SPOUSAL SUP - Spousal/Maintenance Support May 2023 Account 8100 - Fees to Refuse Hauler Totals Division 00 - Non-Divisional Totals Account 0570.555 - Building Permit Totals Unit 04 - Administration/Finance Division 00 - Non-Divisional Account 8100 - Fees to Refuse Hauler SUP LIFE INS - NCPERS Account 0210.301 - Employee Life Insurance Totals Account 0570.555 - Building Permit Permit Fee Refund 12459 Falcon Dr. Plainfield Division 01 - Legislative Program Account 8070 - Public Relations Acct. 8771010010001526 Newly Elected Trustees Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 2 of 23 10 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10937 - PLAINFIELD SHOREWOOD AREA CHAMBER OF COMMERCE 37259 Edit 05/31/2023 06/19/2023 350.00 12734 - TAI GINSBERG & ASSOCIATES, LLC 2639 Edit 06/02/2023 06/19/2023 8,755.82 11278 - WAREHOUSE DIRECT 5500008-0 Edit 05/23/2023 06/19/2023 80.74 Invoice Transactions 5 $10,017.33 Invoice Transactions 5 $10,017.33 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 42.13 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 54.08 Invoice Transactions 2 $96.21 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 3.50 12957 - GARVEY'S OFFICE PRODUCTS PINV2432268 Edit 06/05/2023 06/19/2023 100.68 Invoice Transactions 2 $104.18 11748 - HERALD-NEWS 2024-00000128 Edit 05/30/2023 06/19/2023 390.00 Invoice Transactions 1 $390.00 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.80 Invoice Transactions 1 $59.80 11318 - WILL COUNTY RECORDER 2024-00000126 Edit 06/01/2023 06/19/2023 41.00 Invoice Transactions 1 $41.00 12201 - VANCO SERVICES 00013529113 Paid by EFT # 2078 06/01/2023 06/15/2023 06/15/2023 241.24 13188 - CIVICPLUS LLC 259555 Edit 06/01/2023 06/19/2023 450.00 11838 - COMCAST - ACCOUNT #901868063 2024-00000125 Edit 05/15/2023 06/19/2023 1,607.31 11192 - THIRD MILLENNIUM ASSOCIATES, INC. 30035 Edit 05/31/2023 06/19/2023 1,090.32 Invoice Transactions 4 $3,388.87 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000100 Paid by EFT # 2079 05/31/2023 06/07/2023 06/07/2023 88.25 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000101 Paid by EFT # 2080 05/31/2023 06/07/2023 06/07/2023 9.95 Public Relations Coffee With the Mayor Account 8070 - Public Relations Totals Division 01 - Legislative Program Totals Membership Account 5005 - Office Supplies/Postage VH Postage Office Supplies Account 5005 - Office Supplies/Postage Totals Division 02 - Administration Program Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 8045 - Recording Fees Totals Account 8135 - Contractual Services May 2023 Municode Admin. Support Fee 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8045 - Recording Fees 05/11/2023 Account 5015 - Dues & Subscriptions 06/23/23 - 06/22-24 VH Account 5015 - Dues & Subscriptions Totals Account 8035 - Maintenance Contracts/Lease Fines May 2023 Fines Web May 2023 Acct. 901868063 June 2023 Account 8135 - Contractual Services Totals Account 8135.008 - Settlement Charges Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 3 of 23 11 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000103 Paid by EFT # 2081 05/31/2023 06/07/2023 06/07/2023 253.65 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000105 Paid by EFT # 2082 05/31/2023 06/07/2023 06/07/2023 9.95 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000106 Paid by EFT # 2083 05/31/2023 06/07/2023 06/07/2023 134.69 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000107 Paid by EFT # 2084 05/31/2023 06/07/2023 06/07/2023 2,089.74 Invoice Transactions 6 $2,586.23 Invoice Transactions 17 $6,666.29 11192 - THIRD MILLENNIUM ASSOCIATES, INC. 30035 Edit 05/31/2023 06/19/2023 3,504.49 Invoice Transactions 1 $3,504.49 Invoice Transactions 1 $3,504.49 10767 - MENARDS INC. # 3182 23155 Paid by Check # 132420 03/17/2023 04/30/2023 06/12/2023 318.00 10767 - MENARDS INC. # 3182 23787 Paid by Check # 132420 03/31/2023 04/30/2023 06/12/2023 24.61 10767 - MENARDS INC. # 3182 23430 Paid by Check # 132420 03/23/2023 04/30/2023 06/12/2023 27.60 10767 - MENARDS INC. # 3182 23472 Paid by Check # 132420 03/24/2023 06/08/2023 06/12/2023 10.44 10767 - MENARDS INC. # 3182 23372 Paid by Check # 132420 03/22/2023 04/30/2023 06/12/2023 7.97 10265 - CRESCENT ELECTRIC SUPPLY CO.S511238980.001 Edit 03/21/2023 04/30/2023 317.05 10265 - CRESCENT ELECTRIC SUPPLY CO.S511239505.001 Edit 03/21/2023 04/30/2023 (26.42) 10265 - CRESCENT ELECTRIC SUPPLY CO.S511307656.001 Edit 04/17/2023 04/30/2023 774.11 10437 - GRAINGER 9657828167 Edit 03/30/2023 04/30/2023 41.00 13111 - GREEN CLEAN 112700 Edit 03/17/2023 04/30/2023 540.00 10585 - INTERSTATE ALL BATTERY CENTER 1915201037085 Edit 03/23/2023 04/30/2023 28.50 12865 - MENARDS - CREST HILL 50479 Edit 03/17/2023 04/30/2023 318.00 10767 - MENARDS INC. # 3182 24595 Edit 04/19/2023 04/30/2023 13.99 Invoice Transactions 13 $2,394.85 12610 - COSMOPOLITAN CLEANING & MAINTENANCE 8677 Edit 06/05/2023 06/19/2023 2,375.00 12324 - TERMINIX PROCESSING CENTER 433715234 Edit 05/22/2023 06/19/2023 168.28 Invoice Transactions 2 $2,543.28 Invoice Transactions 15 $4,938.13 Gov. Services May 2023 Gov. Services Web May 2023 Utilities May 2023 Division 03 - Community Relations Program Totals Division 04 - Facility Management Program Account 5000 - Building Supplies Concession Stand Division 03 - Community Relations Program Account 8070 - Public Relations June 2023 Account 8070 - Public Relations Totals Utilities Web May 2023 Account 8135.008 - Settlement Charges Totals Division 02 - Administration Program Totals VH Lighting VH Lighting VH Boardroom VH Window Cleaning VH VH Building Maintenance Supplies Building Maintenance Supplies Building Maintenance Supplies VH Lighting June 2023 VH Pest Control Account 8135 - Contractual Services Totals Division 04 - Facility Management Program Totals VH Flush Valves VH Account 5000 - Building Supplies Totals Account 8135 - Contractual Services Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 4 of 23 12 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 42.13 Invoice Transactions 1 $42.13 10891 - OFF THE PRESS 23592 Edit 05/23/2023 06/19/2023 131.00 Invoice Transactions 1 $131.00 Invoice Transactions 2 $173.13 13149 - JAMES KASTRANTAS 2024-00000133 Edit 06/06/2023 06/19/2023 927.45 Invoice Transactions 1 $927.45 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 88.15 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 142.06 Invoice Transactions 2 $230.21 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 299.94 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 948.98 Invoice Transactions 2 $1,248.92 12819 - METRO FIBERNET LLC 2024-00000127 Edit 05/28/2023 06/19/2023 92.25 11054 - SELECTION.COM 531755 Edit 06/01/2023 06/19/2023 36.00 Invoice Transactions 2 $128.25 Invoice Transactions 7 $2,534.83 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 42.13 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 54.07 Invoice Transactions 2 $96.20 11938 - PITNEY BOWES, INC. 2024-00000098 Paid by EFT # 2076 06/07/2023 06/07/2023 06/07/2023 522.36 Invoice Transactions 1 $522.36 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 Division 06 - Human Resources Program Account 4005 - Cellular Phones Acct. 485081837-00001 Account 4005 - Cellular Phones Totals Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Division 08 - IT Program Account 3000 - Travel/Training Tyler Connect 2023 Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage Leave Forms Account 5005 - Office Supplies/Postage Totals Division 06 - Human Resources Program Totals Division 08 - IT Program Totals Division 09 - Legal Program Account 4005 - Cellular Phones Acct. 485081837-00001 Account 8135 - Contractual Services Acct. 1372977 Contractual Services Account 8135 - Contractual Services Totals Account 8030 - Server/Network Supplies Acct. 485081837-00001 Acct. 485081837-00002 Account 8030 - Server/Network Supplies Totals Account 8065 - Legal Fees Account 5005 - Office Supplies/Postage Totals Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage PD Postage Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 5 of 23 13 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11848 - WILL COUNTY CHILDREN'S ADVOCACY CENTER 2023-21 Edit 05/15/2023 04/30/2023 5,016.00 Invoice Transactions 1 $5,016.00 Invoice Transactions 5 $5,694.41 Invoice Transactions 53 $461,117.55 10649 - KENDALL COUNTY CHIEFS OF POLICE ASSN. 1010 Edit 05/23/2023 06/19/2023 17.00 Invoice Transactions 1 $17.00 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 23.23 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 34.03 Invoice Transactions 2 $57.26 11938 - PITNEY BOWES, INC. 2024-00000098 Paid by EFT # 2076 06/07/2023 06/07/2023 06/07/2023 23.40 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 3.50 11278 - WAREHOUSE DIRECT 5385443-1 Edit 12/14/2022 04/30/2023 15.56 11278 - WAREHOUSE DIRECT 5506996-0 Edit 06/02/2023 06/19/2023 76.70 10891 - OFF THE PRESS 23595 Edit 05/23/2023 06/19/2023 214.75 Invoice Transactions 5 $333.91 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 12115 - COLLEY ELEVATOR COMPANY 242574 Edit 04/28/2023 04/30/2023 828.00 10237 - COMCAST 2024-00000119 Edit 05/28/2023 06/19/2023 9.49 10767 - MENARDS INC. # 3182 25730 Edit 05/17/2023 06/19/2023 207.14 10767 - MENARDS INC. # 3182 25685 Edit 05/16/2023 06/19/2023 47.98 10767 - MENARDS INC. # 3182 25691 Edit 05/16/2023 06/19/2023 12.99 12324 - TERMINIX PROCESSING CENTER 433352093 Edit 05/11/2023 06/19/2023 178.00 Invoice Transactions 6 $1,283.60 Invoice Transactions 15 $1,751.62 10377 - FBI - LEEDA 200067913 Edit 04/07/2022 04/30/2023 695.00 Annual Contribution (For Services Completed)Account 8065 - Legal Fees Totals Division 09 - Legal Program Totals Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage PD Postage Monthly Meeting Account 3000 - Travel/Training Totals Account 4005 - Cellular Phones Acct. 485081837-00001 Unit 04 - Administration/Finance Totals Unit 05 - Police Department Division 02 - Administration Program Account 3000 - Travel/Training Account 8040 - Custodial Supplies/Building Maintenance PD Acct. 8771010010001526 Custodial Supplies Custodial Supplies Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals VH Postage Office Supplies Office Supplies Office Supplies Account 5005 - Office Supplies/Postage Totals Division 51 - Police Patrol Account 3000 - Travel/Training Tory Miller Custodial Supplies PD Pest Control Account 8040 - Custodial Supplies/Building Maintenance Totals Division 02 - Administration Program Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 6 of 23 14 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 1 $695.00 11838 - COMCAST - ACCOUNT #901868063 2024-00000125 Edit 05/15/2023 06/19/2023 1,607.32 11262 - VERIZON WIRELESS 9935439361 Edit 05/21/2023 06/19/2023 2,039.47 Invoice Transactions 2 $3,646.79 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 569.30 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 136.11 Invoice Transactions 2 $705.41 11938 - PITNEY BOWES, INC. 2024-00000098 Paid by EFT # 2076 06/07/2023 06/07/2023 06/07/2023 16.11 11278 - WAREHOUSE DIRECT 5502583-0 Edit 05/25/2023 06/19/2023 174.45 12957 - GARVEY'S OFFICE PRODUCTS PINV2429034 Edit 05/25/2023 06/19/2023 229.99 10891 - OFF THE PRESS 23595 Edit 05/23/2023 06/19/2023 338.75 Invoice Transactions 4 $759.30 10353 - ENTENMANN-ROVIN COMPANY 0172881-IN Edit 04/18/2023 04/30/2023 918.40 10353 - ENTENMANN-ROVIN COMPANY 0173674-IN Edit 05/23/2023 06/19/2023 542.50 10997 - RAY O'HERRON CO., INC.2271862 Edit 05/17/2023 06/19/2023 143.99 10997 - RAY O'HERRON CO., INC.2271860 Edit 05/17/2023 06/19/2023 202.47 10997 - RAY O'HERRON CO., INC.2274186 Edit 05/30/2023 06/19/2023 62.99 10997 - RAY O'HERRON CO., INC.2273076 Edit 05/23/2023 06/19/2023 242.06 10997 - RAY O'HERRON CO., INC.2273077 Edit 05/23/2023 06/19/2023 11.69 10997 - RAY O'HERRON CO., INC.2273079 Edit 05/23/2023 06/19/2023 137.70 10997 - RAY O'HERRON CO., INC.2272347 Edit 05/19/2023 06/19/2023 18.89 10997 - RAY O'HERRON CO., INC.2272349 Edit 05/19/2023 06/19/2023 80.99 10997 - RAY O'HERRON CO., INC.2272350 Edit 05/19/2023 06/19/2023 116.98 10997 - RAY O'HERRON CO., INC.2274187 Edit 05/30/2023 06/19/2023 41.40 10997 - RAY O'HERRON CO., INC.2271859 Edit 05/17/2023 06/19/2023 272.67 11136 - STREICHER'S I1635815 Edit 05/23/2023 06/19/2023 985.00 Invoice Transactions 14 $3,777.73 11136 - STREICHER'S I1633933 Edit 05/15/2023 06/19/2023 490.00 Invoice Transactions 1 $490.00 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Account 4000 - Telephone/Internet Acct. 901868063 Acct. 485081837-00001 Account 4000 - Telephone/Internet Totals Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage PD Postage Office Supplies Office Supplies Office Supplies Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Skalnik Rogers Sheehan Sheehan Robles Account 5005 - Office Supplies/Postage Totals Account 5095 - Uniforms/Clothing Uniforms Uniforms Firearms/Ammunition Account 5100 - Ammunition/Weapons Totals Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Sester Fox Account 5095 - Uniforms/Clothing Totals Account 5100 - Ammunition/Weapons Sester Sester Heath Emmett High Speed Gear Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 7 of 23 15 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 1 $59.85 11204 - CARSTAR TODD'S BODY SHOP 6228 Edit 05/22/2023 06/19/2023 3,824.61 10421 - GENUINE PARTS COMPANY 1236-077362 Edit 05/19/2023 06/19/2023 364.42 11020 - ROD BAKER FORD SALES, INC 29466 Edit 05/16/2023 06/19/2023 4.31 11020 - ROD BAKER FORD SALES, INC 29511 Edit 05/17/2023 06/19/2023 47.66 11020 - ROD BAKER FORD SALES, INC 29580 Edit 05/18/2023 06/19/2023 27.28 11020 - ROD BAKER FORD SALES, INC 29592 Edit 05/24/2023 06/19/2023 36.16 11020 - ROD BAKER FORD SALES, INC 29473 Edit 05/16/2023 06/19/2023 460.43 11020 - ROD BAKER FORD SALES, INC FOCS73766 Edit 05/30/2023 06/19/2023 1,464.77 12229 - RON TIRAPELLI FORD INC 637802 Edit 05/24/2023 06/19/2023 281.76 11052 - SECURE SOLUTIONS, INC.17575 Edit 05/15/2023 06/19/2023 96.80 11695 - TREADSTONE TIRE RECYCLING 22073 Edit 05/11/2023 06/19/2023 83.75 10139 - WEBB CHEVROLET PLAINFIELD 450334758 Edit 05/22/2023 06/19/2023 371.98 10139 - WEBB CHEVROLET PLAINFIELD 45034759 Edit 05/22/2023 06/19/2023 (32.00) Invoice Transactions 13 $7,031.93 10413 - GALLS INC.024513339 Edit 05/16/2023 06/19/2023 561.00 10997 - RAY O'HERRON CO., INC.2273075 Edit 05/23/2023 06/19/2023 378.00 Invoice Transactions 2 $939.00 Invoice Transactions 40 $18,105.01 10649 - KENDALL COUNTY CHIEFS OF POLICE ASSN. 1010 Edit 05/23/2023 06/19/2023 17.00 Invoice Transactions 1 $17.00 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 461.46 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 613.90 Invoice Transactions 2 $1,075.36 11938 - PITNEY BOWES, INC. 2024-00000098 Paid by EFT # 2076 06/07/2023 06/07/2023 06/07/2023 77.53 10891 - OFF THE PRESS 23595 Edit 05/23/2023 06/19/2023 214.75 Invoice Transactions 2 $292.28 10353 - ENTENMANN-ROVIN COMPANY 0172881-IN Edit 04/18/2023 04/30/2023 112.00 10413 - GALLS INC.024035273 Edit 03/31/2023 04/30/2023 55.45 M16 M41 M27 PD Stock PD Stock Account 8035 - Maintenance Contracts/Lease Totals Account 8060 - Vehicle Maintenance Repairs for M-24 M31 Bike Uniform Account 8069 - Bike Unit Totals Division 51 - Police Patrol Totals M31 Account 8060 - Vehicle Maintenance Totals Account 8069 - Bike Unit Bike Patrol Pants M19 M17 Vehicle Maintenance Vehicle Maintenance M31 Account 5005 - Office Supplies/Postage PD Postage Office Supplies Account 5005 - Office Supplies/Postage Totals Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Division 52 - Police Administration Account 3000 - Travel/Training Monthly Meeting Account 3000 - Travel/Training Totals Account 5095 - Uniforms/Clothing Uniforms Uniforms Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 8 of 23 16 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10413 - GALLS INC.024513416 Edit 05/16/2023 06/19/2023 52.70 10413 - GALLS INC.024498253 Edit 05/15/2023 06/19/2023 52.70 10413 - GALLS INC.024498836 Edit 05/15/2023 06/19/2023 247.30 10413 - GALLS INC.024403128 Edit 05/05/2023 06/19/2023 52.70 10413 - GALLS INC.024497369 Edit 05/15/2023 06/19/2023 52.70 10413 - GALLS INC.024363512 Edit 05/02/2023 06/19/2023 139.46 10997 - RAY O'HERRON CO., INC.2271935 Edit 05/17/2023 06/19/2023 370.74 10997 - RAY O'HERRON CO., INC.2272038 Edit 05/18/2023 06/19/2023 (39.59) 10997 - RAY O'HERRON CO., INC.2274188 Edit 05/17/2023 06/19/2023 25.29 Invoice Transactions 11 $1,121.45 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 11020 - ROD BAKER FORD SALES, INC 29473 Edit 05/16/2023 06/19/2023 77.44 13173 - TODD'S TOWING & RECOVERY LLC 23-15575 Edit 05/31/2023 06/19/2023 303.00 Invoice Transactions 2 $380.44 Invoice Transactions 19 $2,946.38 10234 - COLLEGE OF DUPAGE 2024-00000129 Edit 06/01/2023 06/19/2023 225.00 10649 - KENDALL COUNTY CHIEFS OF POLICE ASSN. 1010 Edit 05/23/2023 06/19/2023 17.00 Invoice Transactions 2 $242.00 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 132.08 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 72.04 Invoice Transactions 2 $204.12 11938 - PITNEY BOWES, INC. 2024-00000098 Paid by EFT # 2076 06/07/2023 06/07/2023 06/07/2023 160.60 11278 - WAREHOUSE DIRECT 5506996-0 Edit 06/02/2023 06/19/2023 34.09 11278 - WAREHOUSE DIRECT 5502662-0 Edit 05/25/2023 06/19/2023 6.58 12957 - GARVEY'S OFFICE PRODUCTS PINV2429354 Edit 05/25/2023 06/19/2023 374.89 10891 - OFF THE PRESS 23595 Edit 05/23/2023 06/19/2023 214.75 Invoice Transactions 5 $790.91 Klier Kaminski Kaminski McQuaid Marshall Kaminski Klier SRO-5 Account 8060 - Vehicle Maintenance Totals Division 52 - Police Administration Totals 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8060 - Vehicle Maintenance PD Stock Marshall Marshall Account 5095 - Uniforms/Clothing Totals Account 8035 - Maintenance Contracts/Lease Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Division 56 - Police Support Services Account 3000 - Travel/Training Ostreko 1566792 Monthly Meeting Account 3000 - Travel/Training Totals Office Supplies Account 5005 - Office Supplies/Postage Totals Account 5015 - Dues & Subscriptions Account 5005 - Office Supplies/Postage PD Postage Office Supplies Office Supplies Office Supplies Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 9 of 23 17 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10882 - NOTARY PUBLIC ASSOCIATION 2024-00000130 Edit 06/01/2023 06/19/2023 59.00 Invoice Transactions 1 $59.00 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 119.70 Invoice Transactions 1 $119.70 11020 - ROD BAKER FORD SALES, INC 29473 Edit 05/16/2023 06/19/2023 43.80 Invoice Transactions 1 $43.80 10170 - CALEA INV40940 Edit 06/05/2023 06/19/2023 4,595.00 Invoice Transactions 1 $4,595.00 Invoice Transactions 13 $6,054.53 12906 - TRUAX PATIENT SERVICES 5900 Edit 05/18/2023 06/19/2023 1,995.00 Invoice Transactions 1 $1,995.00 Invoice Transactions 1 $1,995.00 12770 - PALMER HOUSE FLORIST 020320 Edit 05/19/2023 06/19/2023 75.00 Invoice Transactions 1 $75.00 Invoice Transactions 1 $75.00 Invoice Transactions 89 $30,927.54 10237 - COMCAST 2024-00000119 Edit 05/28/2023 06/19/2023 161.85 Invoice Transactions 1 $161.85 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 96.18 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 90.08 Invoice Transactions 2 $186.26 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 10666 - K & M TIRE 14535888 Edit 05/30/2023 06/19/2023 900.12 Sue Choi Annual Fee Account 8268 - Accreditation Totals Division 56 - Police Support Services Totals Account 8060 - Vehicle Maintenance PD Stock Account 8060 - Vehicle Maintenance Totals Account 8268 - Accreditation Account 5015 - Dues & Subscriptions Totals Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals Account 9300 - Contingencies Totals Division 93 - Contingencies Totals Unit 05 - Police Department Totals Division 91 - Capital Totals Division 93 - Contingencies Account 9300 - Contingencies Contingencies Division 91 - Capital Account 9120 - Machinery and Equipment NARCAN Account 9120 - Machinery and Equipment Totals Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8060 - Vehicle Maintenance Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Unit 07 - PEMA Division 07 - PEMA Program Account 4000 - Telephone/Internet Acct. 8771010010001526 Account 4000 - Telephone/Internet Totals 2064 Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 10 of 23 18 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 1 $900.12 Invoice Transactions 5 $1,308.08 Invoice Transactions 5 $1,308.08 11838 - COMCAST - ACCOUNT #901868063 2024-00000125 Edit 05/15/2023 06/19/2023 1,607.32 Invoice Transactions 1 $1,607.32 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 379.17 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 514.27 Invoice Transactions 2 $893.44 10767 - MENARDS INC. # 3182 24355 Edit 04/13/2023 04/30/2023 24.99 12585 - NEUCO INC 6906928 Edit 05/09/2023 06/19/2023 193.64 Invoice Transactions 2 $218.63 12300 - SHAW MEDIA 052310084924 Edit 05/31/2023 06/19/2023 420.76 Invoice Transactions 1 $420.76 Invoice Transactions 6 $3,140.15 10238 - COMED 2024-00000108 Edit 05/18/2023 04/30/2023 151.96 10238 - COMED 2024-00000109 Edit 05/22/2023 04/30/2023 135.54 10238 - COMED 2024-00000111 Edit 05/19/2023 06/19/2023 29.07 10238 - COMED 2024-00000112 Edit 05/18/2023 06/19/2023 60.70 10238 - COMED 2024-00000113 Edit 05/17/2023 06/19/2023 61.90 10238 - COMED 2024-00000116 Edit 05/17/2023 06/19/2023 258.06 10238 - COMED 2024-00000117 Edit 05/17/2023 06/19/2023 251.87 11969 - CONSTELLATION NEW ENERGY, INC 65373238701 Edit 05/30/2023 06/19/2023 314.54 Invoice Transactions 8 $1,263.64 13269 - WHITMORE ACE HARDWARE #18556 636928 Edit 04/19/2023 04/30/2023 23.32 Acct. 901868063 Account 4000 - Telephone/Internet Totals Account 4005 - Cellular Phones Acct. 485081837-00001 Unit 07 - PEMA Totals Unit 08 - Street Department Division 02 - Administration Program Account 4000 - Telephone/Internet Account 8060 - Vehicle Maintenance Totals Division 07 - PEMA Program Totals Account 8050 - Legal Notices Totals Division 02 - Administration Program Totals Division 60 - Street Maintenance Program HVAC PW Account 8020 - Building Maintenance Totals Account 8050 - Legal Notices Legal Notices Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 8020 - Building Maintenance Building Maintenance Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash Acct. 0238143078 Acct. 1171000026 Acct. 0768154178 Acct. 7299263-52952 Account 4015 - Electricity/Gas Totals Account 4015 - Electricity/Gas Acct. 1101143016 Acct. 0066136025 Acct. 0721078039 Acct. 2089129057 Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 11 of 23 19 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 1 $23.32 10767 - MENARDS INC. # 3182 22734 Paid by Check # 132420 03/07/2023 04/30/2023 06/12/2023 11.99 10767 - MENARDS INC. # 3182 23466 Paid by Check # 132420 03/24/2023 04/30/2023 06/12/2023 18.35 10767 - MENARDS INC. # 3182 23679 Paid by Check # 132420 03/29/2023 06/08/2023 06/12/2023 7.83 10767 - MENARDS INC. # 3182 23904 Paid by Check # 132420 04/03/2023 04/30/2023 06/12/2023 3.69 10767 - MENARDS INC. # 3182 26362 Edit 05/31/2023 06/19/2023 18.97 10767 - MENARDS INC. # 3182 26358 Edit 05/31/2023 06/19/2023 719.40 13275 - TEAM WOLFPACK, INC.75789 Edit 05/31/2023 06/19/2023 194.98 13236 - UNIFIRST FIRST AID & SAFETY H850833 Edit 05/24/2023 06/19/2023 35.54 13236 - UNIFIRST FIRST AID & SAFETY H850834 Edit 05/24/2023 06/19/2023 12.83 10185 - CASE LOTS INC.17009 Edit 03/17/2023 04/30/2023 585.71 10185 - CASE LOTS INC.17659 Edit 04/25/2023 04/30/2023 292.82 10421 - GENUINE PARTS COMPANY 1236-077187 Edit 05/18/2023 06/19/2023 11.99 10437 - GRAINGER 9667211966 Edit 04/07/2023 04/30/2023 71.54 10585 - INTERSTATE ALL BATTERY CENTER 1915201036986 Edit 03/13/2023 04/30/2023 21.95 10767 - MENARDS INC. # 3182 24216 Edit 04/10/2023 04/30/2023 23.28 10767 - MENARDS INC. # 3182 24190 Edit 04/10/2023 04/30/2023 31.06 10767 - MENARDS INC. # 3182 24186 Edit 04/10/2023 04/30/2023 20.87 Invoice Transactions 17 $2,082.80 10180 - CARGILL INC.-SALT DIVISION 2908264501 Edit 05/17/2023 06/19/2023 15,399.68 10180 - CARGILL INC.-SALT DIVISION 2908260626 Edit 05/16/2023 06/19/2023 17,350.45 10180 - CARGILL INC.-SALT DIVISION 2908256603 Edit 05/15/2023 06/19/2023 9,602.43 Invoice Transactions 3 $42,352.56 12005 - BOUGHTON MATERIALS, INC 303321 Edit 05/15/2023 06/19/2023 705.52 Invoice Transactions 1 $705.52 Account 5020 - Gas/Oil/Mileage/Carwash Totals Supplies Supplies Supplies Garage PW Account 5040 - Supplies/Hardware Supplies Supplies 23679 Supplies Supplies Supplies Supplies Account 5040 - Supplies/Hardware Totals PW Paper Products & Cleaning Supplies PW Paper Products & Cleaning Supplies Supplies Supplies Supplies Account 5060 - Aggregate Materials Aggregate Materials Account 5060 - Aggregate Materials Totals Account 5095 - Uniforms/Clothing Account 5040.003 - Supplies/Hardware-Salt Purchase Apprvd 11/7/22 BM. 22-23 Salt. NTE=$376,300. RMNG=$183,681.79 Apprvd 11/7/22 BM. 22-23 Salt. NTE=$376,300. RMNG=$183,681.79 Apprvd 11/7/22 BM. 22-23 Salt. NTE=$376,300. RMNG=$183,681.79 Account 5040.003 - Supplies/Hardware-Salt Purchase Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 12 of 23 20 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10218 - CINTAS CORPORATION #344 4156653304 Edit 05/25/2023 06/19/2023 111.81 Invoice Transactions 1 $111.81 11020 - ROD BAKER FORD SALES, INC 30125 Edit 06/01/2023 06/19/2023 59.66 11695 - TREADSTONE TIRE RECYCLING 22073 Edit 05/11/2023 06/19/2023 83.75 Invoice Transactions 2 $143.41 12041 - AMERON POLE PRODUCTS, LLC 70042363 Edit 05/11/2023 06/19/2023 280.00 12470 - CARROLL CONSTRUCTION SUPPLY NA093149 Edit 05/26/2023 06/19/2023 186.40 10760 - MEADE ELECTRIC COMPANY 704772 Edit 05/18/2023 06/19/2023 4,725.85 10760 - MEADE ELECTRIC COMPANY 704603 Edit 05/31/2023 06/19/2023 1,380.80 11128 - STATE TREASURER 63484 Edit 05/02/2023 06/19/2023 14,665.27 11207 - TRAFFIC CONTROL & PROTECTION INC 114771 Edit 05/11/2023 06/19/2023 422.35 Invoice Transactions 6 $21,660.67 10236 - COLUMBIA PIPE & SUPPLY CO.4107079 Edit 04/03/2023 04/30/2023 1,056.16 10381 - FERRO ASPHALT CORPORATION 8192 Edit 05/18/2023 06/19/2023 372.00 11076 - SHREVE SERVICES, INC.8278 Edit 05/16/2023 06/19/2023 44.00 Invoice Transactions 3 $1,472.16 10252 - CONTINENTAL WEATHER SERVICE 195168 Edit 06/01/2023 06/19/2023 150.00 12890 - RAMIRO GUZMAN LANDSCAPING, INC. 08564 Edit 05/16/2023 06/19/2023 14,335.00 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 3 $14,544.85 12093 - KENDALL COUNTY CONCRETE, INC 55720 Edit 05/22/2023 06/19/2023 296.00 Invoice Transactions 1 $296.00 10013 - A BEEP, LLC 116449 Edit 05/24/2023 06/19/2023 1,078.71 12162 - ATLAS FIRST ACCESS, LLC C60877 Edit 05/27/2023 06/19/2023 556.00 Uniforms Account 5095 - Uniforms/Clothing Totals Account 8060 - Vehicle Maintenance 1073 Street Light Maintenance Street light knocked down. No driver to invoice. 143rd/Van Dyke. May 2023 1st Qtr. 2023 Street Light Maintenance Vehicle Maintenance Account 8060 - Vehicle Maintenance Totals Account 8130 - Street/Traffic Light Maintenance Street Light Maintenance Apprvd 4/17/23 BM. NTE=$94,753.05. 2023 Landscape Maint Contract 05/07/23 - 06/06/23 Account 8135 - Contractual Services Totals Account 8150 - Sidewalk Maintenance Pulverized Dirt Account 8131 - Street Maintenance Totals Account 8135 - Contractual Services June 2023 Account 8130 - Street/Traffic Light Maintenance Totals Account 8131 - Street Maintenance Street Maintenance Street Maintenance Street Sweeper Sidewalk Repair & Maintenance Account 8150 - Sidewalk Maintenance Totals Account 8160 - Equipment Maintenance 1020 Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 13 of 23 21 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 13222 - MCCULLOUGH IMPLEMENT COMPANY P03320 Edit 05/24/2023 06/19/2023 557.98 12064 - POMP'S TIRE SERVICE, INC.2120009591 Edit 05/30/2023 06/19/2023 551.17 11020 - ROD BAKER FORD SALES, INC 052223 Edit 05/22/2023 06/19/2023 17.80 11028 - RUSSO POWER EQUIPMENT PSI20011647 Edit 06/02/2023 06/19/2023 57.23 13173 - TODD'S TOWING & RECOVERY LLC 23-15496 Edit 06/01/2023 06/19/2023 300.00 Invoice Transactions 7 $3,118.89 Invoice Transactions 53 $87,775.63 12763 - BLAIN'S FARM & FLEET 2399 Edit 05/26/2023 06/19/2023 18.99 13307 - GREEN GLEN NURSERY, INC.76269 Edit 05/12/2023 06/19/2023 105.00 13307 - GREEN GLEN NURSERY, INC.76268 Edit 05/12/2023 06/19/2023 430.00 10767 - MENARDS INC. # 3182 26030 Edit 05/24/2023 06/19/2023 222.68 10767 - MENARDS INC. # 3182 26075 Edit 05/25/2023 06/19/2023 61.62 Invoice Transactions 5 $838.29 Invoice Transactions 5 $838.29 Invoice Transactions 64 $91,754.07 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 84.26 Invoice Transactions 1 $84.26 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 3.50 11278 - WAREHOUSE DIRECT 5500016-0 Edit 05/23/2023 06/19/2023 112.98 Invoice Transactions 2 $116.48 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 10891 - OFF THE PRESS 19008 Edit 05/19/2023 06/19/2023 645.00 12300 - SHAW MEDIA 052310084924 Edit 05/31/2023 06/19/2023 234.58 Invoice Transactions 2 $879.58 10891 - OFF THE PRESS 23591 Edit 05/23/2023 06/19/2023 110.00 Invoice Transactions 1 $110.00 1069 Account 8160 - Equipment Maintenance Totals Division 60 - Street Maintenance Program Totals 1528 1069 Equipment Maintenance Equipment Maintenance Supplies Supplies Account 5040 - Supplies/Hardware Totals Division 62 - Forestry Program Totals Division 62 - Forestry Program Account 5040 - Supplies/Hardware Supplies War Memorial Plantings Riverfront Plantings Office Supplies Account 5005 - Office Supplies/Postage Totals Account 8035 - Maintenance Contracts/Lease 05/07/23 - 06/06/23 Acct. 485081837-00001 Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage VH Postage Unit 08 - Street Department Totals Unit 09 - Community Development Division 20 - Planning Program Account 4005 - Cellular Phones Account 8050 - Legal Notices Totals Account 8071 - Marketing and Promotions Marketing Post Cards Account 8071 - Marketing and Promotions Totals Account 8035 - Maintenance Contracts/Lease Totals Account 8050 - Legal Notices Public Notice Signs Legal Notices Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 14 of 23 22 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 7 $1,250.17 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 252.78 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 94.15 Invoice Transactions 2 $346.93 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 3.50 Invoice Transactions 1 $3.50 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 Invoice Transactions 4 $410.28 Invoice Transactions 11 $1,660.45 Invoice Transactions 241 $1,019,363.83 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 5,052.29 Invoice Transactions 1 $5,052.29 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 3,134.36 Invoice Transactions 1 $3,134.36 10578 - INTERNAL REVENUE SERVICE 2024-00000088 Paid by Check # 132283 06/09/2023 06/09/2023 06/09/2023 733.02 Invoice Transactions 1 $733.02 10315 - DIVERSIFIED INVESTMENT ADVISORS 2024-00000085 Paid by Check # 132280 06/09/2023 06/09/2023 06/09/2023 1,003.70 10774 - METLIFE 2024-00000089 Paid by Check # 132284 06/09/2023 06/09/2023 06/09/2023 305.69 13243 - MISSION SQUARE 2024-00000090 Paid by Check # 132285 06/09/2023 06/09/2023 06/09/2023 468.93 Invoice Transactions 3 $1,778.32 11244 - UNITED WAY OF WILL COUNTY 2024-00000094 Paid by Check # 132289 06/09/2023 06/09/2023 06/09/2023 1.34 Invoice Transactions 1 $1.34 Division 20 - Planning Program Totals Division 21 - Building Program Account 4005 - Cellular Phones Acct. 485081837-00001 Division 21 - Building Program Totals Unit 09 - Community Development Totals Fund 01 - General Fund Totals Account 5005 - Office Supplies/Postage Totals Account 8135 - Contractual Services 05/07/23 - 06/06/23 Account 8135 - Contractual Services Totals Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage VH Postage FICA - FICA* Account 0210.223 - Medicare W/H Payable Totals Account 0210.241 - Deferred Comp. Plan 457-IPPFA-PCT - Deferred Comp IPPFA* Account 0210.222 - FICA Payable FICA - FICA* Account 0210.222 - FICA Payable Totals Account 0210.223 - Medicare W/H Payable Fund 02 - Water and Sewer Fund Account 0210.220 - Federal W/H Payable FICA - FICA* Account 0210.220 - Federal W/H Payable Totals UNITED WAY - United Way of Will County Account 0210.243 - United Way Donations Totals Account 0210.244 - AFLAC Pre-Tax 457-METLIFE-PCT - Deferred Comp Metlife 457-ICMA-FLAT - Deferred Comp ICMA* Account 0210.241 - Deferred Comp. Plan Totals Account 0210.243 - United Way Donations Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 15 of 23 23 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10030 - AFLAC 2024-00000084 Paid by Check # 132279 06/09/2023 06/09/2023 06/09/2023 30.49 Invoice Transactions 1 $30.49 10030 - AFLAC 2024-00000084 Paid by Check # 132279 06/09/2023 06/09/2023 06/09/2023 21.85 Invoice Transactions 1 $21.85 11124 - STATE DISBURSEMENT UNIT 2024-00000093 Paid by Check # 132288 06/09/2023 06/09/2023 06/09/2023 336.46 Invoice Transactions 1 $336.46 11266 - VILLAGE OF PLAINFIELD 2024-00000095 Paid by Check # 132290 06/09/2023 06/09/2023 06/09/2023 187.65 Invoice Transactions 1 $187.65 10854 - NCPERS GROUP LIFE INS.2024-00000091 Paid by Check # 132286 06/09/2023 06/09/2023 06/09/2023 16.00 Invoice Transactions 1 $16.00 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 212.58 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 236.12 Invoice Transactions 2 $448.70 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 243.00 Invoice Transactions 1 $243.00 13236 - UNIFIRST FIRST AID & SAFETY H850834 Edit 05/24/2023 06/19/2023 12.83 Invoice Transactions 1 $12.83 12682 - CORE & MAIN LP S840971 Edit 05/12/2023 06/19/2023 9,000.00 Invoice Transactions 1 $9,000.00 10767 - MENARDS INC. # 3182 24355 Edit 04/13/2023 04/30/2023 24.99 12585 - NEUCO INC 6906928 Edit 05/09/2023 06/19/2023 193.65 Invoice Transactions 2 $218.64 Account 0210.244 - AFLAC Pre-Tax Totals Account 0210.245 - AFLAC Post-Tax AFLAC - PRETAX - AFLAC Pretax* Account 0210.245 - AFLAC Post-Tax Totals AFLAC - PRETAX - AFLAC Pretax* Account 0210.301 - Employee Life Insurance Totals Unit 10 - Water Department Division 02 - Administration Program Account 4005 - Cellular Phones FSA MED PT - Discovery Benefits Medical*Account 0210.249 - Flex 125-FSA Totals Account 0210.301 - Employee Life Insurance SUP LIFE INS - NCPERS Account 0210.246 - Child Support/Maintenance Assignment CHILD SUPPORT - Child Support Wage Assignment* Account 0210.246 - Child Support/Maintenance Assignment Totals Account 0210.249 - Flex 125-FSA Account 5040 - Supplies/Hardware Totals Account 5080 - Water Meters Water Meters Account 5080 - Water Meters Totals VH Postage Account 5005 - Office Supplies/Postage Totals Account 5040 - Supplies/Hardware PW Acct. 485081837-00001 Acct. 485081837-00002 Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage Account 8135 - Contractual Services Account 8020 - Building Maintenance Building Maintenance HVAC PW Account 8020 - Building Maintenance Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 16 of 23 24 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12201 - VANCO SERVICES 00013529113 Paid by EFT # 2078 06/01/2023 06/15/2023 06/15/2023 241.23 11838 - COMCAST - ACCOUNT #901868063 2024-00000125 Edit 05/15/2023 06/19/2023 1,607.32 11192 - THIRD MILLENNIUM ASSOCIATES, INC. 30035 Edit 05/31/2023 06/19/2023 1,090.32 Invoice Transactions 3 $2,938.87 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000106 Paid by EFT # 2083 05/31/2023 06/07/2023 06/07/2023 134.68 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000107 Paid by EFT # 2084 05/31/2023 06/07/2023 06/07/2023 2,089.73 Invoice Transactions 2 $2,224.41 Invoice Transactions 12 $15,086.45 11969 - CONSTELLATION NEW ENERGY, INC 65373238701 Edit 05/30/2023 06/19/2023 16,301.65 10868 - NICOR 2024-00000114 Edit 05/26/2023 06/19/2023 91.77 10868 - NICOR 2024-00000121 Edit 05/25/2023 06/19/2023 172.12 10868 - NICOR 2024-00000124 Edit 05/23/2023 06/19/2023 112.17 Invoice Transactions 4 $16,677.71 10627 - JSN CONTRACTORS SUPPLY 86070 Edit 03/09/2023 04/30/2023 287.28 10756 - MCMASTER-CARR 98321895 Edit 05/23/2023 06/19/2023 352.91 10767 - MENARDS INC. # 3182 25634 Edit 05/15/2023 06/19/2023 20.46 11240 - UNDERGROUND PIPE & VALVE CO 060701-01 Edit 05/26/2023 06/19/2023 700.00 11240 - UNDERGROUND PIPE & VALVE CO 060737 Edit 05/23/2023 06/19/2023 1,497.00 11240 - UNDERGROUND PIPE & VALVE CO 060701 Edit 05/23/2023 06/19/2023 918.50 11253 - USABLUEBOOK INV00012675 Edit 05/16/2023 06/19/2023 501.19 Invoice Transactions 7 $4,277.34 13269 - WHITMORE ACE HARDWARE #18556 636928 Edit 04/19/2023 04/30/2023 23.33 Invoice Transactions 1 $23.33 10767 - MENARDS INC. # 3182 23466 Paid by Check # 132420 03/24/2023 04/30/2023 06/12/2023 18.35 10767 - MENARDS INC. # 3182 23679 Paid by Check # 132420 03/29/2023 06/08/2023 06/12/2023 7.84 10767 - MENARDS INC. # 3182 23904 Paid by Check # 132420 04/03/2023 04/30/2023 06/12/2023 3.70 May 2023 Acct. 901868063 June 2023 Account 8135 - Contractual Services Totals Acct. 20521933950 Acct. 84403020005 Acct. 82178910004 Account 4015 - Electricity/Gas Totals Division 02 - Administration Program Totals Division 30 - Water Distribution Program Account 4015 - Electricity/Gas Acct. 7299263-52952 Account 8135.008 - Settlement Charges Utilities May 2023 Utilities Web May 2023 Account 8135.008 - Settlement Charges Totals Replacement Supplies Replacement Supplies Replacement Supplies Account 5010 - Replacement Supplies Totals Account 5010 - Replacement Supplies Replacement Supplies Replacement Supplies Replacement Supplies Replacement Supplies Supplies 23679 Supplies Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5040 - Supplies/Hardware Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 17 of 23 25 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10185 - CASE LOTS INC.17009 Edit 03/17/2023 04/30/2023 585.88 10185 - CASE LOTS INC.17659 Edit 04/25/2023 04/30/2023 292.82 10767 - MENARDS INC. # 3182 24190 Edit 04/10/2023 04/30/2023 31.05 Invoice Transactions 6 $939.64 11020 - ROD BAKER FORD SALES, INC 29701 Edit 05/22/2023 06/19/2023 281.52 11695 - TREADSTONE TIRE RECYCLING 22073 Edit 05/11/2023 06/19/2023 83.75 Invoice Transactions 2 $365.27 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 Invoice Transactions 1 $59.85 10063 - AMERICAN WATER 4000260323 Edit 06/01/2023 06/19/2023 1,115,067.12 10063 - AMERICAN WATER 4000260322 Edit 06/01/2023 06/19/2023 44,264.01 Invoice Transactions 2 $1,159,331.13 10274 - CUMMINS SALES AND SERVICE F2-24133 Edit 03/08/2023 04/30/2023 1,097.50 10274 - CUMMINS SALES AND SERVICE F2-27546 Edit 03/28/2023 04/30/2023 740.24 11253 - USABLUEBOOK INV00010703 Edit 05/12/2023 06/19/2023 105.33 Invoice Transactions 3 $1,943.07 13140 - MICROBAC LABORATORIES INC.C23000650 Edit 05/20/2023 06/19/2023 596.75 Invoice Transactions 1 $596.75 Invoice Transactions 27 $1,184,214.09 Invoice Transactions 39 $1,199,300.54 10324 - ANDY DOYLE 2024-00000135 Edit 05/31/2023 06/19/2023 84.00 10197 - MARK CHAYKA 2024-00000131 Edit 06/02/2023 06/19/2023 1,839.29 Invoice Transactions 2 $1,923.29 11262 - VERIZON WIRELESS 9935439359 Edit 05/21/2023 06/19/2023 254.71 11262 - VERIZON WIRELESS 9935439360 Edit 05/21/2023 06/19/2023 44.05 PW Paper Products & Cleaning Supplies PW Paper Products & Cleaning Supplies Account 8135 - Contractual Services Totals Account 8135.003 - Lake Michigan Water Purchase May 2023 May 2023 Vehicle Maintenance Account 8060 - Vehicle Maintenance Totals Account 8135 - Contractual Services 05/07/23 - 06/06/23 Supplies Account 5040 - Supplies/Hardware Totals Account 8060 - Vehicle Maintenance 1060 Account 8200 - EPA Analytical Totals Division 30 - Water Distribution Program Totals Unit 10 - Water Department Totals Equipment Maintenance Account 8160 - Equipment Maintenance Totals Account 8200 - EPA Analytical EPA Analytical Account 8135.003 - Lake Michigan Water Purchase Totals Account 8160 - Equipment Maintenance Equipment Maintenance Equipment Maintenance Account 3000 - Travel/Training Totals Account 4005 - Cellular Phones Acct. 485081837-00001 Acct. 485081837-00002 Unit 11 - Sewer Department Division 02 - Administration Program Account 3000 - Travel/Training Training Videos Illinois AWWA Wastewater Short School Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 18 of 23 26 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 2 $298.76 11938 - PITNEY BOWES, INC. 2024-00000099 Paid by EFT # 2077 06/08/2023 06/08/2023 06/08/2023 243.00 Invoice Transactions 1 $243.00 13236 - UNIFIRST FIRST AID & SAFETY H850834 Edit 05/24/2023 06/19/2023 12.83 Invoice Transactions 1 $12.83 10767 - MENARDS INC. # 3182 24355 Edit 04/13/2023 04/30/2023 25.00 12585 - NEUCO INC 6906928 Edit 05/09/2023 06/19/2023 193.71 Invoice Transactions 2 $218.71 12201 - VANCO SERVICES 00013529113 Paid by EFT # 2078 06/01/2023 06/15/2023 06/15/2023 241.30 11838 - COMCAST - ACCOUNT #901868063 2024-00000125 Edit 05/15/2023 06/19/2023 1,607.32 11192 - THIRD MILLENNIUM ASSOCIATES, INC. 30035 Edit 05/31/2023 06/19/2023 1,090.32 Invoice Transactions 3 $2,938.94 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000106 Paid by EFT # 2083 05/31/2023 06/07/2023 06/07/2023 134.72 12725 - AUTOMATED MERCHANT SYSTEMS INC 2024-00000107 Paid by EFT # 2084 05/31/2023 06/07/2023 06/07/2023 2,090.36 Invoice Transactions 2 $2,225.08 Invoice Transactions 13 $7,860.61 10238 - COMED 2024-00000118 Edit 05/17/2023 06/19/2023 53.78 11969 - CONSTELLATION NEW ENERGY, INC 65373238701 Edit 05/30/2023 06/19/2023 31,490.41 10868 - NICOR 2024-00000120 Edit 05/25/2023 06/19/2023 314.90 10868 - NICOR 2024-00000123 Edit 05/23/2023 06/19/2023 172.66 Invoice Transactions 4 $32,031.75 11190 - UPS STORE 2023-00001633 Paid by Check # 132422 02/14/2023 06/08/2023 06/12/2023 838.53 11190 - UPS STORE 2023-00001634 Paid by Check # 132422 03/23/2023 06/08/2023 06/12/2023 370.07 11190 - UPS STORE 2023-00001635 Paid by Check # 132422 03/21/2023 06/08/2023 06/12/2023 727.92 Building Maintenance HVAC PW Account 8020 - Building Maintenance Totals Account 8135 - Contractual Services Account 5040 - Supplies/Hardware PW Account 5040 - Supplies/Hardware Totals Account 8020 - Building Maintenance Account 4005 - Cellular Phones Totals Account 5005 - Office Supplies/Postage VH Postage Account 5005 - Office Supplies/Postage Totals Division 02 - Administration Program Totals Division 40 - Sewer Treatment Program Account 4015 - Electricity/Gas Acct. 0195025060 Account 8135.008 - Settlement Charges Utilities May 2023 Utilities Web May 2023 Account 8135.008 - Settlement Charges Totals May 2023 Acct. 901868063 June 2023 Account 8135 - Contractual Services Totals Account 5005 - Office Supplies/Postage ECT ECT ECT Acct. 7299263-52952 Acct. 39188020000 Acct. 05663020005 Account 4015 - Electricity/Gas Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 19 of 23 27 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 3 $1,936.52 13269 - WHITMORE ACE HARDWARE #18556 636928 Edit 04/19/2023 04/30/2023 23.33 Invoice Transactions 1 $23.33 10767 - MENARDS INC. # 3182 23466 Paid by Check # 132420 03/24/2023 04/30/2023 06/12/2023 18.36 10767 - MENARDS INC. # 3182 23679 Paid by Check # 132420 03/29/2023 06/08/2023 06/12/2023 7.84 10767 - MENARDS INC. # 3182 23904 Paid by Check # 132420 04/03/2023 04/30/2023 06/12/2023 3.70 10767 - MENARDS INC. # 3182 26453 Edit 06/02/2023 06/19/2023 41.74 13236 - UNIFIRST FIRST AID & SAFETY H850776 Edit 05/05/2023 06/19/2023 88.56 10185 - CASE LOTS INC.17009 Edit 03/17/2023 04/30/2023 585.71 10185 - CASE LOTS INC.17659 Edit 04/25/2023 04/30/2023 292.91 10767 - MENARDS INC. # 3182 24190 Edit 04/10/2023 04/30/2023 31.06 Invoice Transactions 8 $1,069.88 10037 - ALEXANDER CHEMICAL CORPORATION 67631 Edit 05/11/2023 06/19/2023 5,287.86 10037 - ALEXANDER CHEMICAL CORPORATION 68265 Edit 05/30/2023 06/19/2023 5,278.70 12642 - NCL OF WISCONSIN INC.487560 Edit 05/18/2023 06/19/2023 64.74 12642 - NCL OF WISCONSIN INC.487547 Edit 05/18/2023 06/19/2023 661.61 10961 - POLYDYNE INC 1740519 Edit 05/19/2023 06/19/2023 3,074.04 Invoice Transactions 5 $14,366.95 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175478 Edit 05/12/2023 06/19/2023 78.00 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175783 Edit 05/25/2023 06/19/2023 78.00 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175567 Edit 05/17/2023 06/19/2023 78.00 Invoice Transactions 3 $234.00 10324 - ANDY DOYLE 2024-00000136 Edit 05/05/2023 06/19/2023 180.00 Invoice Transactions 1 $180.00 Account 5005 - Office Supplies/Postage Totals Supplies 23679 Supplies Supplies Wastewater Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5040 - Supplies/Hardware Account 5070 - Chemicals Alum purchase apprvd @ $1.27/gal @ 9/19/22 BM Alum purchase apprvd @ $1.27/gal @ 9/19/22 BM Chemicals Chemicals PW Paper Products & Cleaning Supplies PW Paper Products & Cleaning Supplies Supplies Account 5040 - Supplies/Hardware Totals Boot Reimbursement Account 5095 - Uniforms/Clothing Totals Account 8060 - Vehicle Maintenance Industrials Industrials Account 5085 - Industrial Flow Monitor Totals Account 5095 - Uniforms/Clothing Clarifloc Account 5070 - Chemicals Totals Account 5085 - Industrial Flow Monitor Industrials Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 20 of 23 28 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11075 - SHOREWOOD HOME & AUTO, INC.01-363761 Edit 05/25/2023 06/19/2023 35.32 11695 - TREADSTONE TIRE RECYCLING 22073 Edit 05/11/2023 06/19/2023 83.75 Invoice Transactions 2 $119.07 12040 - AIR ONE EQUIPMENT, INC.194343 Edit 06/01/2023 06/19/2023 145.00 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175529 Edit 05/16/2023 06/19/2023 45.00 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175684 Edit 05/19/2023 06/19/2023 117.00 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 175701 Edit 05/22/2023 06/19/2023 24.00 12128 - PHENOVA 193965 Edit 05/15/2023 06/19/2023 207.20 12128 - PHENOVA 193964 Edit 05/12/2023 06/19/2023 495.94 12128 - PHENOVA 194164 Edit 05/23/2023 06/19/2023 989.94 11223 - TRI-R SYSTEMS INC.005643 Edit 01/09/2023 04/30/2023 500.00 12910 - XEROX FINANCIAL SERVICES 4313933 Edit 05/18/2023 06/19/2023 59.85 13313 - ZEITERS SEPTICS UNLIMITED INC.70776 Edit 05/19/2023 06/19/2023 1,500.00 Invoice Transactions 10 $4,083.93 11681 - PARENT PETROLEUM 1564613 Edit 05/19/2023 06/19/2023 1,107.43 Invoice Transactions 1 $1,107.43 Invoice Transactions 38 $55,152.86 Invoice Transactions 51 $63,013.47 10111 - AUSTIN TYLER CONSTRUCTION, LLC 2022-00001668 Paid by Check # 132416 08/06/2021 04/30/2023 06/12/2023 32,002.30 Invoice Transactions 1 $32,002.30 Invoice Transactions 1 $32,002.30 Invoice Transactions 1 $32,002.30 Invoice Transactions 103 $1,305,608.09 11979 - CHUBB 2023-00001632 Paid by Check # 132417 04/27/2023 04/30/2023 06/12/2023 300.00 Wastewater Chloride Total Nitrogen Phosphorus Wastewater Wastewater Vehicle Maintenance Account 8060 - Vehicle Maintenance Totals Account 8135 - Contractual Services Meter Calibration Division 40 - Sewer Treatment Program Totals Unit 11 - Sewer Department Totals Unit 12 - Utility Expansion Account 8160 - Equipment Maintenance Clarifier Oil Account 8160 - Equipment Maintenance Totals Wastewater Service Call 12/20/2022 05/07/23 - 06/06/23 Camera & Jett 2 Locations Account 8135 - Contractual Services Totals Fund 07 - Tort Immunity Fund Unit 00 - Non-Departmental Division 00 - Non-Divisional Account 8300 - Commercial Umbrella Liability 5913 0509 5600 001C Division 91 - Capital Totals Unit 12 - Utility Expansion Totals Fund 02 - Water and Sewer Fund Totals Division 91 - Capital Account 8134.001 - Lift Station Improvements Vintage Harvest Force Main- Final BA 06-05-23 Account 8134.001 - Lift Station Improvements Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 21 of 23 29 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 13311 - THE HANOVER INSURANCE GROUP 2024-00000115 Edit 05/08/2023 06/19/2023 3,407.00 13312 - ALLIANT INSURANCE SERVICES, INC. 2311339 Edit 05/25/2023 06/19/2023 12,574.00 Invoice Transactions 3 $16,281.00 Invoice Transactions 3 $16,281.00 Invoice Transactions 3 $16,281.00 Invoice Transactions 3 $16,281.00 11969 - CONSTELLATION NEW ENERGY, INC 65373238701 Edit 05/30/2023 06/19/2023 31.15 Invoice Transactions 1 $31.15 Invoice Transactions 1 $31.15 13219 - EVT Tech 6500 Edit 05/02/2023 06/19/2023 2,128.50 13291 - LINEX OF MONTGOMERY 2427 Edit 05/22/2023 06/19/2023 720.00 12087 - SUTTON FORD S00583 Edit 06/08/2023 06/19/2023 41,922.00 12087 - SUTTON FORD S00584 Edit 06/08/2023 06/19/2023 41,922.00 12087 - SUTTON FORD S00585 Edit 06/08/2023 06/19/2023 41,922.00 Invoice Transactions 5 $128,614.50 10131 - BAXTER & WOODMAN 0246149 Edit 05/08/2023 04/30/2023 11,492.63 Invoice Transactions 1 $11,492.63 13310 - CROSSWINDS CHURCH, AN IL NOT FOR PROFIT CORP 2024-00000097 Paid by Check # 132419 06/02/2023 06/08/2023 06/12/2023 100,000.00 10868 - NICOR 2024-00000122 Edit 05/25/2023 06/19/2023 90.41 10238 - COMED 2024-00000110 Edit 05/18/2023 06/19/2023 110.26 10262 - CRAWFORD, MURPHY & TILLY, INC.0228228 Edit 05/16/2023 04/30/2023 44,858.92 10262 - CRAWFORD, MURPHY & TILLY, INC.0227809 Edit 04/20/2023 04/30/2023 66,000.78 Invoice Transactions 5 $211,060.37 Invoice Transactions 11 $351,167.50 Unit 00 - Non-Departmental Division 00 - Non-Divisional Account 8135 - Contractual Services Acct. 7299263-52952 Account 8135 - Contractual Services Totals Unit 00 - Non-Departmental Totals Fund 07 - Tort Immunity Fund Totals Fund 11 - Capital Improvement Fund Fidelity & Crime Policy 1027418 05/01/23-05/01/26 Commercial Cyber Liability 05/01/23 - 05/01/24 Account 8300 - Commercial Umbrella Liability Totals Division 00 - Non-Divisional Totals Ranger 3 Interceptor - Patrol 3 Interceptor - Patrol 3 Interceptor - Patrol Account 9120.005 - Machinery and Equipment-Police Totals Division 00 - Non-Divisional Totals Division 91 - Capital Account 9120.005 - Machinery and Equipment-Police Ford Edge Equipment Install 143rd St. Extension Rte 59 to 126 Phase II March 2023 Account 9165.009 - 143rd St. East Extension Totals Division 91 - Capital Totals Account 9165.009 - 143rd St. East Extension 143rd Street East Acct. 41188785798 143rd St. EastAcct. 9201595010 143rd St. East 143rd St. Extension Rte 59 to 126 Phase II Apr. 2023 Account 9165 - Roadway Improvements Phase III 2023 Streets Rehab. Program Account 9165 - Roadway Improvements Totals Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 22 of 23 30 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 12 $351,198.65 Invoice Transactions 12 $351,198.65 13307 - GREEN GLEN NURSERY, INC.76423 Edit 05/17/2023 06/19/2023 2,775.00 Invoice Transactions 1 $2,775.00 Invoice Transactions 1 $2,775.00 Invoice Transactions 1 $2,775.00 Invoice Transactions 1 $2,775.00 13219 - EVT Tech 6500 Edit 05/02/2023 06/19/2023 16.50 Invoice Transactions 1 $16.50 Invoice Transactions 1 $16.50 Invoice Transactions 1 $16.50 Invoice Transactions 1 $16.50 Invoice Transactions 361 $2,695,243.07 Division 91 - Capital Totals Unit 00 - Non-Departmental Totals Fund 17 - Tax Increment Financing-Downtown Totals Unit 00 - Non-Departmental Division 91 - Capital Account 8135 - Contractual Services Downtown Streetscape Account 8135 - Contractual Services Totals Unit 00 - Non-Departmental Totals Fund 11 - Capital Improvement Fund Totals Fund 17 - Tax Increment Financing-Downtown Fund 29 - Police Vehicle Replacement Fund Totals Grand Totals Account 9120 - Machinery and Equipment Totals Division 91 - Capital Totals Unit 00 - Non-Departmental Totals Fund 29 - Police Vehicle Replacement Fund Unit 00 - Non-Departmental Division 91 - Capital Account 9120 - Machinery and Equipment Ford Edge Equipment Install Run by Kristin Partyka on 06/14/2023 03:12:14 PM Page 23 of 23 31 General Ledger Current Maturity Account #Account Name Bank or Savings & Loan Yield Balance Type Date General Fund 01-0100.000 Operating Account Harris 0.000%560,037.28 CK N/A 01-0100.002 Public Checking Old National Bank 0.000%11,435.50 CK N/A 01-0100.005 Drug Forfeiture Harris 1.980%640,938.83 CK N/A 01-0102.001 IPRIME PMA 4.954%2,346,556.00 OT N/A 01-0102.003 Money Market Account Fifth Third 4.890%2,485.78 OT N/A 01-0103.022 General Fund Illinois Funds 5.087%8,459,937.39 OT N/A 01-0103.024 General-Convenience Fund IMET 4.520%2,300,815.96 OT N/A 01-0103.025 General-1-3 Year Fund IMET Various 1,547,012.79 OT N/A 01-0104.009 General Fund-PMA CDs Morgan Stanley PVT Bank 4.205%240,826.05 CD 10/7/2024 01-0104.015 General Fund-Fifth Third CDs Fifth Third-Sallie Mae Bank 3.300%99,784.00 CD 6/13/2023 Fifth Third-Discover Bank 3.300%110,035.93 CD 8/15/2023 Fifth Third-Wells Fargo National 3.350%248,382.50 CD 9/28/2023 DMB Community Bank 5.000%53,853.21 CD 3/28/2024 01-0106.003 General Fund-Fifth Third Securities Cook County ILL Community School Dist.4.000%527,299.50 BD 12/1/2023 Oklahoma Trans Authority 0.840%119,169.23 BD 1/1/2024 JPMorgan Chase 4.150%492,175.00 BD 8/30/2024 Hawaii State 0.802%543,875.25 BD 10/1/2024 North Miami Beach FLA Water 2.071%241,291.20 BD 8/1/2025 United States Treasury Note 0.375%207,752.75 TR 10/31/2023 United States Treasury Note 2.125%204,620.02 TR 11/30/2023 Federal Home Loan BA 2.500%368,613.75 TR 5/24/2024 01-0106.006 General Fund-PMA Securities United States Treasury Note 4.133%1,020,524.29 TR 9/30/2023 Total General Fund 20,347,422.21 Water & Sewer Fund 02-0100.000 Operating Account Harris 0.000%2,593,138.69 CK N/A 02-0100.002 Public Checking Old National Bank 0.000%32,294.09 CK N/A 02-0102.001 IPRIME PMA 4.954%1,206,295.73 OT N/A 02-0102.003 Money Market Account Fifth Third 4.890%250,811.18 OT N/A 02-0102.006 IPRIME-ARPA PMA 4.954%6,217,296.31 OT N/A 02-0103.022 General Fund Illinois Funds 5.087%20,610,095.31 OT N/A 02-0103.024 General-Convenience Fund IMET 4.520%599,552.24 OT N/A 02-0103.025 General-1-3 Year Fund IMET Various 2,627,072.05 OT N/A 02-0103.026 Water & Sewer Series 2008-1-3 Year Fund IMET Various 1,493,698.44 OT N/A 02-0104.015 Water Sewer-Fifth Third CDs DMB Community Bank 5.000%17,863.30 CD 3/28/2024 Capital One Bank 3.350%61,309.38 CD 8/5/2024 Village Of Plainfield Cash & Investment List As of May 31, 2023 Page 1 32 General Ledger Current Maturity Account #Account Name Bank or Savings & Loan Yield Balance Type Date Village Of Plainfield Cash & Investment List As of May 31, 2023 Water & Sewer Fund Continued 02-0106.003 General Fund-Fifth Third Securities Citigroup Global Markets 4.000%486,005.00 BD 8/30/2024 United States Treasury Note 2.125%70,830.00 TR 11/30/2023 Federal Home Loan BA 2.500%122,871.25 TR 5/24/2024 Federal Home Loan MTG Corp 5.500%999,950.00 TR 3/20/2026 02-0106.006 General Fund-PMA Securities United States Treasury Note 4.133%1,020,524.29 TR 9/30/2023 Total Water & Sewer Fund 38,409,607.26 Capital Replacement Fund 03-0100.000 Operating Account Harris 0.000%1,286,214.98 CK N/A 03-0102.001 IPRIME PMA 4.954%507,423.13 OT N/A 03-0102.003 Money Market Account Fifth Third 4.890%4,900.94 OT N/A 03-0104.005 Capital Replacement-PMA CDs First National Bank, ME 4.148%239,900.00 CD 10/3/2023 Synovus Bank GA 4.200%241,739.35 CD 4/11/2024 03-0104.015 Capital Replacement-Fifth Third CDs Fifth Third-Discover Bank 3.300%29,250.06 CD 8/15/2023 Fifth Third-BMW Bank NA 0.450%244,522.50 CD 10/30/2023 Fifth Third-Citibank NA 3.550%89,325.00 CD 11/24/2023 DMB Community Bank 5.000%108,222.43 CD 3/28/2024 Capital One Bank 3.350%183,928.13 CD 8/5/2024 03-0106.003 Capital Replacement-Fifth Third Securities South Milwaukee 3.300%291,699.00 BD 10/1/2025 United States Treasury Note 2.125%251,840.00 TR 11/30/2023 Total Capital Replacement Fund 3,478,965.52 Motor Fuel Tax Fund 04-0100.000 Operating Account Harris 0.000%-CK N/A 04-0103.002 Motor Fuel Tax Fund Illinois Funds 5.087%5,631,856.91 OT N/A Total Motor Fuel Tax Fund 5,631,856.91 Bond And Interest Fund 05-0100.000 Operating Account Harris 0.000%(75,612.43)CK N/A 05-0103.022 IL Funds Illinois Funds 5.087%-OT N/A Total Bond And Interest Fund (75,612.43) Tort Immunity Fund 07-0100.000 Operating Account Harris 0.000%280,686.03 CK N/A Audit Fund 08-0100.000 Operating Account Harris 0.000%18,069.33 CK N/A Page 2 33 General Ledger Current Maturity Account #Account Name Bank or Savings & Loan Yield Balance Type Date Village Of Plainfield Cash & Investment List As of May 31, 2023 Capital Improvement Fund 11-0100.000 Operating Account Harris 0.000%7,625,094.92 CK N/A 11-0102.003 Money Market Account Fifth Third 4.890%924.20 OT N/A 11-0102.015 Public Checking US Bank 0.000%4,800.00 CK N/A 11-0103.022 IL Funds Illinois Funds 5.087%15,044,492.41 OT N/A 11-0103.030 Illinois Trust Illinois Trust 4.860%4,227,051.33 OT N/A 11-0104.015 Capital Improvement-Fifth Third CDs DMB Community Bank 5.000%20,281.06 CD 3/28/2024 11-0106.003 Capital Improvement-Fifth Third Securities Oklahoma Trans Authority 0.840%119,169.22 BD 1/1/2024 JPMorgan Chase 4.150%492,175.00 BD 8/30/2024 United States Treasury Note 0.375%207,752.75 TR 10/31/2023 United States Treasury Note 2.125%259,709.98 TR 11/30/2023 Total Capital Improvement Fund 28,001,450.87 D.A.R.E. Fund 14-0100.004 D.A.R.E. Account Harris 1.980%6,012.32 CK N/A Downtown TIF Fund 17-0100.000 Operating Account Harris 0.000%(162,957.89)CK N/A Rt 30 TIF Fund 18-0100.000 Operating Account Harris 0.000%419,001.54 CK N/A Sex Offenders Registration Fund 26-0100.000 Operating Account Harris 0.000%3,684.01 CK N/A Alcohol Enforcement Fund 27-0100.000 Operating Account Harris 0.000%26,526.49 CK N/A Drug Enforcement Fund 28-0100.000 Operating Account Harris 0.000%51,039.43 CK N/A Police Vehicle Replacement Fund 29-0100.000 Operating Account Harris 0.000%75,851.79 CK N/A PEMA Fund 40-0100.000 Operating Account Harris 0.000%26,415.13 CK N/A Total Cash & Investments 96,538,018.52 Page 3 34 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund REVENUE 0400.401 Property Tax Revenue 4,408,040.00 .00 4,408,040.00 254,318.45 .00 254,318.45 4,153,721.55 6 4,501,224.62 0400.402 Property Tax Rev-Road & Bridge 400,000.00 .00 400,000.00 25,087.34 .00 25,087.34 374,912.66 6 412,355.12 0400.403 Property Tax Rev-Police Pension 1,950,000.00 .00 1,950,000.00 103,456.02 .00 103,456.02 1,846,543.98 5 1,698,688.88 0400.404 Property Tax Revenue-IMRF 575,000.00 .00 575,000.00 30,545.04 .00 30,545.04 544,454.96 5 574,250.66 0450.451 Municipal Sales Tax 8,500,000.00 .00 8,500,000.00 709,608.66 .00 709,608.66 7,790,391.34 8 9,388,825.84 0450.452 Illinois Income Tax 6,600,000.00 .00 6,600,000.00 1,076,761.11 .00 1,076,761.11 5,523,238.89 16 7,232,573.69 0450.453 Replacement Tax 90,000.00 .00 90,000.00 31,760.01 .00 31,760.01 58,239.99 35 185,442.57 0450.454 Replacement Tax-Library .00 .00 .00 10,848.00 .00 10,848.00 (10,848.00)+++(10,848.00) 0450.455 Local Use Tax 1,675,000.00 .00 1,675,000.00 137,729.86 .00 137,729.86 1,537,270.14 8 1,893,194.85 0500.500 Hotel/Motel Tax 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 2,835.07 0500.501 Amusement Tax 5,000.00 .00 5,000.00 5,373.00 .00 5,373.00 (373.00)107 12,392.66 0500.503 Local Motor Fuel Tax 1,400,000.00 .00 1,400,000.00 118,994.64 .00 118,994.64 1,281,005.36 8 1,414,882.55 0550.551 Liquor License 100,000.00 .00 100,000.00 36,700.00 .00 36,700.00 63,300.00 37 119,234.29 0550.552 Contractors License 45,000.00 .00 45,000.00 6,300.00 .00 6,300.00 38,700.00 14 50,900.00 0550.553 Cigarette License 6,000.00 .00 6,000.00 3,250.00 .00 3,250.00 2,750.00 54 6,000.00 0550.554 Scavenger License 200.00 .00 200.00 .00 .00 .00 200.00 0 100.00 0550.558 Business License 50,000.00 .00 50,000.00 1,100.00 .00 1,100.00 48,900.00 2 73,237.50 0570.555 Building Permit 1,500,000.00 .00 1,500,000.00 153,475.05 .00 153,475.05 1,346,524.95 10 1,905,558.31 0570.556 Sign Permit 5,000.00 .00 5,000.00 526.94 .00 526.94 4,473.06 11 4,406.00 0570.557 Special Movement Permit 20,000.00 .00 20,000.00 4,075.00 .00 4,075.00 15,925.00 20 55,800.00 0570.560 Solicitors Permit 2,000.00 .00 2,000.00 100.00 .00 100.00 1,900.00 5 2,710.00 0600.601 County Court Fines 325,000.00 .00 325,000.00 21,473.49 .00 21,473.49 303,526.51 7 374,284.00 0600.602 Administrative Fines(P-Tickets)100,000.00 .00 100,000.00 9,695.00 .00 9,695.00 90,305.00 10 112,565.00 0600.603 Asset Seizure-Non Federal 100,000.00 .00 100,000.00 3,228.89 .00 3,228.89 96,771.11 3 26,527.80 0600.604 Alarm Fees 1,000.00 .00 1,000.00 200.00 .00 200.00 800.00 20 1,850.00 0600.605 Kendall County Court Fines 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 5,348.70 0600.607 Administrative Fines- Late Fee 5,000.00 .00 5,000.00 660.00 .00 660.00 4,340.00 13 6,200.00 0600.630 Asset Seizure-Federal (Dept of Justice Equitable Share) .00 .00 .00 .00 .00 .00 .00 +++130,177.80 0620.655 Garbage Fee 5,264,845.00 .00 5,264,845.00 903,579.96 .00 903,579.96 4,361,265.04 17 5,180,505.02 0620.656 Garbage Penalty 40,000.00 .00 40,000.00 5,270.27 .00 5,270.27 34,729.73 13 61,153.05 0650.651 Zoning Applications 15,000.00 .00 15,000.00 18,158.00 .00 18,158.00 (3,158.00)121 29,627.19 0650.652 Planning Fees .00 .00 .00 450.00 .00 450.00 (450.00)+++2,325.00 0650.653 Accident Report Fees 5,000.00 .00 5,000.00 960.00 .00 960.00 4,040.00 19 8,610.00 0650.654 Copies-Maps & Ordinances 1,500.00 .00 1,500.00 100.75 .00 100.75 1,399.25 7 1,972.58 0650.670 Impound Fee 25,000.00 .00 25,000.00 2,250.00 .00 2,250.00 22,750.00 9 31,250.00 0650.815 Parking Lot Revenue 2,000.00 .00 2,000.00 1,200.00 .00 1,200.00 800.00 60 5,550.00 0650.818 Tower Rent 46,450.00 .00 46,450.00 6,090.16 .00 6,090.16 40,359.84 13 47,502.58 0650.825 Rental Income 49,200.00 .00 49,200.00 4,100.00 .00 4,100.00 45,100.00 8 49,200.00 0650.830 Rental-Community/Multi Room 1,000.00 .00 1,000.00 30.00 .00 30.00 970.00 3 770.00 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 1 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 35 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund REVENUE 0650.904 Special Detail/OT Reimbursement 85,000.00 .00 85,000.00 900.00 .00 900.00 84,100.00 1 99,909.65 0690.902 Water & Sewer Service Charge 350,000.00 .00 350,000.00 .00 .00 .00 350,000.00 0 350,000.00 0700.650 Grant Revenue .00 .00 .00 .00 .00 .00 .00 +++3,000.00 0700.704 Bulletproof Vest Grant 3,000.00 .00 3,000.00 1,458.00 .00 1,458.00 1,542.00 49 3,402.00 0700.710 Tobacco Grant 2,750.00 .00 2,750.00 .00 .00 .00 2,750.00 0 4,503.00 0700.717 Traffic Grant 40,000.00 .00 40,000.00 15,927.27 .00 15,927.27 24,072.73 40 64,448.90 0750.750 AT&T Franchise Fees 80,000.00 .00 80,000.00 17,633.30 .00 17,633.30 62,366.70 22 81,021.49 0750.751 Cable TV-Franchise Fees 480,000.00 .00 480,000.00 125,552.76 .00 125,552.76 354,447.24 26 519,258.45 0800.800 Interest Income 150,000.00 .00 150,000.00 19,831.12 .00 19,831.12 130,168.88 13 442,635.20 0800.827 Unrealized Gain/Loss .00 .00 .00 933.54 .00 933.54 (933.54)+++(17,914.67) 0800.830 Unrealized Gain/Loss IMET .00 .00 .00 (1,376.61).00 (1,376.61)1,376.61 +++17,733.75 0801.200 Event Sponsorship Program 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 3,470.00 0801.801 Reimbursement Police Training .00 .00 .00 .00 .00 .00 .00 +++225.00 0801.802 Amphitheater Rent 500.00 .00 500.00 .00 .00 .00 500.00 0 250.00 0801.822 Donation/Contribution 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 37,538.09 0803.000 Sales-Fixed Assets 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 2,346.94 0805.000 Other Reimbursements 90,000.00 .00 90,000.00 9,927.64 .00 9,927.64 80,072.36 11 147,644.04 0806.000 Other Receipts 25,000.00 .00 25,000.00 1,570.82 .00 1,570.82 23,429.18 6 49,228.51 0860.804 School Liaison Reimbursement 550,000.00 .00 550,000.00 .00 .00 .00 550,000.00 0 488,740.77 0860.819 HIDTA/Organized Crime Reimb 10,000.00 .00 10,000.00 7,675.48 .00 7,675.48 2,324.52 77 15,350.97 0999.927 Transfer From Alcohol Enforc.20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 20,000.00 REVENUE TOTALS $35,210,485.00 $0.00 $35,210,485.00 $3,887,488.96 $0.00 $3,887,488.96 $31,322,996.04 11%$37,931,975.42 EXPENSE Unit 00 - Non-Departmental Division 94 - Contra 2020.001 Contra Insurance Account .00 .00 .00 .00 .00 .00 .00 +++170,788.80 Division 94 - Contra Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$170,788.80 Unit 00 - Non-Departmental Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$170,788.80 Unit 04 - Administration/Finance Division 00 - Non-Divisional 8100 Fees to Refuse Hauler 5,116,915.00 .00 5,116,915.00 .00 .00 .00 5,116,915.00 0 4,836,554.98 Division 00 - Non-Divisional Totals $5,116,915.00 $0.00 $5,116,915.00 $0.00 $0.00 $0.00 $5,116,915.00 0%$4,836,554.98 Division 01 - Legislative Program 1000 Salaries-President 24,000.00 .00 24,000.00 2,000.00 .00 2,000.00 22,000.00 8 24,000.00 1002 Salaries-Elected Officials 26,000.00 .00 26,000.00 1,400.00 .00 1,400.00 24,600.00 5 19,600.00 1003 Salaries-Liquor Commissioner 1,500.00 .00 1,500.00 125.00 .00 125.00 1,375.00 8 1,500.00 1004 Salaries-Treasurer 2,500.00 .00 2,500.00 208.33 .00 208.33 2,291.67 8 2,499.96 2000 FICA 3,400.00 .00 3,400.00 231.47 .00 231.47 3,168.53 7 2,951.20 2001 Medicare 800.00 .00 800.00 54.13 .00 54.13 745.87 7 690.20 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 2 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 36 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 04 - Administration/Finance Division 01 - Legislative Program 2020 Employee Insurance 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 3000 Travel/Training 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 5010 Replacement Supplies 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 5015 Dues & Subscriptions 55,000.00 .00 55,000.00 .00 .00 .00 55,000.00 0 51,229.23 8070 Public Relations 120,000.00 .00 120,000.00 98.06 .00 98.06 119,901.94 0 126,182.92 8074 Cable TV 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 14.49 8078 Economic Incentive Rebate 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 341,797.05 Division 01 - Legislative Program Totals $413,300.00 $0.00 $413,300.00 $4,116.99 $0.00 $4,116.99 $409,183.01 1%$570,465.05 Division 02 - Administration Program 1005 Salaries-Full Time 770,000.00 .00 770,000.00 55,943.18 .00 55,943.18 714,056.82 7 713,806.34 1015 Salaries-Part Time 60,000.00 .00 60,000.00 2,932.41 .00 2,932.41 57,067.59 5 49,454.66 1800 Salaries-Overtime 2,000.00 .00 2,000.00 9.05 .00 9.05 1,990.95 0 1,299.72 2000 FICA 51,590.00 .00 51,590.00 3,606.27 .00 3,606.27 47,983.73 7 43,845.98 2001 Medicare 12,065.00 .00 12,065.00 843.40 .00 843.40 11,221.60 7 11,003.72 2010 IMRF 91,520.00 .00 91,520.00 4,869.54 .00 4,869.54 86,650.46 5 68,068.42 2020 Employee Insurance 115,000.00 .00 115,000.00 14,657.72 .00 14,657.72 100,342.28 13 117,888.20 2025 Deferred Comp. Contribution 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 17,052.32 3000 Travel/Training 12,000.00 .00 12,000.00 1,035.46 .00 1,035.46 10,964.54 9 3,849.50 3015 IL Unemployment Insurance 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 4,676.56 4000 Telephone/Internet 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 4,985.73 4005 Cellular Phones 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 1,051.69 5005 Office Supplies/Postage 35,000.00 .00 35,000.00 2,646.93 .00 2,646.93 32,353.07 8 36,496.95 5015 Dues & Subscriptions 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 2,359.00 5020 Gas/Oil/Mileage/Carwash 9,500.00 .00 9,500.00 544.54 .00 544.54 8,955.46 6 6,530.32 8035 Maintenance Contracts/Lease 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 1,301.46 8045 Recording Fees 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 695.01 8050 Legal Notices 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 2,608.59 8065 Legal Fees 95,000.00 .00 95,000.00 .00 .00 .00 95,000.00 0 83,019.33 8135 Contractual Services 100,000.00 .00 100,000.00 .00 .00 .00 100,000.00 0 69,787.50 8135.008 Settlement Charges .00 .00 .00 .00 .00 .00 .00 +++30,340.46 9115 Office Furniture & Equipment 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 3,247.71 9300 Contingencies 200,000.00 .00 200,000.00 .00 .00 .00 200,000.00 0 528.55 Division 02 - Administration Program Totals $1,616,175.00 $0.00 $1,616,175.00 $87,088.50 $0.00 $87,088.50 $1,529,086.50 5%$1,273,897.72 Division 03 - Community Relations Program 1005 Salaries-Full Time 118,000.00 .00 118,000.00 8,934.69 .00 8,934.69 109,065.31 8 113,475.92 2000 FICA 7,315.00 .00 7,315.00 529.89 .00 529.89 6,785.11 7 6,851.89 2001 Medicare 1,715.00 .00 1,715.00 123.93 .00 123.93 1,591.07 7 1,602.46 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 3 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 37 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 04 - Administration/Finance Division 03 - Community Relations Program 2010 IMRF 12,980.00 .00 12,980.00 746.94 .00 746.94 12,233.06 6 10,212.52 2020 Employee Insurance 29,725.00 .00 29,725.00 3,872.16 .00 3,872.16 25,852.84 13 26,374.82 2025 Deferred Comp. Contribution 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 3,876.54 3000 Travel/Training 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 35.00 4000 Telephone/Internet 750.00 .00 750.00 .00 .00 .00 750.00 0 292.06 5005 Office Supplies/Postage 400.00 .00 400.00 .00 .00 .00 400.00 0 282.54 5015 Dues & Subscriptions 900.00 .00 900.00 .00 .00 .00 900.00 0 738.95 5020 Gas/Oil/Mileage/Carwash 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 8070 Public Relations 32,000.00 .00 32,000.00 .00 .00 .00 32,000.00 0 28,721.14 8071 Marketing and Promotions 7,000.00 .00 7,000.00 .00 .00 .00 7,000.00 0 .00 8072 Settler's Park 8,500.00 .00 8,500.00 3,765.00 .00 3,765.00 4,735.00 44 3,552.06 8135 Contractual Services 7,000.00 .00 7,000.00 .00 .00 .00 7,000.00 0 .00 Division 03 - Community Relations Program Totals $232,885.00 $0.00 $232,885.00 $17,972.61 $0.00 $17,972.61 $214,912.39 8%$196,015.90 Division 04 - Facility Management Program 1005 Salaries-Full Time 60,000.00 .00 60,000.00 5,022.68 .00 5,022.68 54,977.32 8 56,830.59 1800 Salaries-Overtime 7,500.00 .00 7,500.00 203.14 .00 203.14 7,296.86 3 5,087.44 2000 FICA 4,185.00 .00 4,185.00 314.33 .00 314.33 3,870.67 8 3,707.33 2001 Medicare 1,000.00 .00 1,000.00 73.52 .00 73.52 926.48 7 867.07 2010 IMRF 7,425.00 .00 7,425.00 436.87 .00 436.87 6,988.13 6 5,484.00 2020 Employee Insurance 18,500.00 .00 18,500.00 2,112.24 .00 2,112.24 16,387.76 11 14,371.80 2025 Deferred Comp. Contribution 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,247.91 5000 Building Supplies 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 7,488.20 8135 Contractual Services 70,000.00 .00 70,000.00 2,375.00 .00 2,375.00 67,625.00 3 45,579.42 9105 Building Improvements 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 549.85 Division 04 - Facility Management Program Totals $220,610.00 $0.00 $220,610.00 $10,537.78 $0.00 $10,537.78 $210,072.22 5%$141,213.61 Division 06 - Human Resources Program 1005 Salaries-Full Time 215,000.00 .00 215,000.00 16,062.13 .00 16,062.13 198,937.87 7 200,057.94 1800 Salaries-Overtime 500.00 .00 500.00 .00 .00 .00 500.00 0 54.08 2000 FICA 13,360.00 .00 13,360.00 977.55 .00 977.55 12,382.45 7 12,269.93 2001 Medicare 3,125.00 .00 3,125.00 228.63 .00 228.63 2,896.37 7 2,869.58 2010 IMRF 23,705.00 .00 23,705.00 1,342.80 .00 1,342.80 22,362.20 6 17,389.82 2020 Employee Insurance 35,000.00 .00 35,000.00 4,328.32 .00 4,328.32 30,671.68 12 31,544.62 2025 Deferred Comp. Contribution 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 5,823.08 3000 Travel/Training 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 598.00 4000 Telephone/Internet 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 389.45 4005 Cellular Phones 600.00 .00 600.00 .00 .00 .00 600.00 0 506.83 5005 Office Supplies/Postage 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 2,113.58 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 4 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 38 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 04 - Administration/Finance Division 06 - Human Resources Program 5015 Dues & Subscriptions 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 1,200.00 5020 Gas/Oil/Mileage/Carwash 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 8070 Public Relations 12,000.00 .00 12,000.00 400.00 .00 400.00 11,600.00 3 9,694.55 8135 Contractual Services 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 2,036.50 Division 06 - Human Resources Program Totals $340,290.00 $0.00 $340,290.00 $23,339.43 $0.00 $23,339.43 $316,950.57 7%$286,547.96 Division 08 - IT Program 1005 Salaries-Full Time 537,500.00 .00 537,500.00 29,992.52 .00 29,992.52 507,507.48 6 378,941.84 2000 FICA 33,325.00 .00 33,325.00 1,740.17 .00 1,740.17 31,584.83 5 22,080.90 2001 Medicare 7,795.00 .00 7,795.00 406.98 .00 406.98 7,388.02 5 5,164.07 2010 IMRF 59,125.00 .00 59,125.00 2,507.39 .00 2,507.39 56,617.61 4 33,322.96 2020 Employee Insurance 120,000.00 .00 120,000.00 14,804.28 .00 14,804.28 105,195.72 12 109,833.16 2025 Deferred Comp. Contribution 7,500.00 .00 7,500.00 .00 .00 .00 7,500.00 0 8,396.16 3000 Travel/Training 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 3,254.07 4000 Telephone/Internet 500.00 .00 500.00 .00 .00 .00 500.00 0 194.69 4005 Cellular Phones 4,200.00 .00 4,200.00 .00 .00 .00 4,200.00 0 2,523.29 5005 Office Supplies/Postage 1,800.00 .00 1,800.00 .00 .00 .00 1,800.00 0 1,183.24 5015 Dues & Subscriptions 1,100.00 .00 1,100.00 .00 .00 .00 1,100.00 0 1,167.35 5020 Gas/Oil/Mileage/Carwash 400.00 .00 400.00 .00 .00 .00 400.00 0 330.17 5095 Uniforms/Clothing 800.00 .00 800.00 .00 .00 .00 800.00 0 285.00 8030 Server/Network Supplies 78,500.00 .00 78,500.00 .00 .00 .00 78,500.00 0 32,881.58 8031 Software Licensing/Renewals 585,000.00 .00 585,000.00 23,600.00 147,180.01 23,600.00 414,219.99 29 477,465.00 8135 Contractual Services 60,000.00 .00 60,000.00 .00 9,789.00 .00 50,211.00 16 13,188.55 9111 Computers 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 39,496.48 Division 08 - IT Program Totals $1,552,545.00 $0.00 $1,552,545.00 $73,051.34 $156,969.01 $73,051.34 $1,322,524.65 15%$1,129,708.51 Division 09 - Legal Program 1005 Salaries-Full Time 320,000.00 .00 320,000.00 24,192.41 .00 24,192.41 295,807.59 8 309,904.29 1015 Salaries-Part Time 30,000.00 .00 30,000.00 2,452.87 .00 2,452.87 27,547.13 8 25,941.12 1800 Salaries-Overtime 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 2000 FICA 21,760.00 .00 21,760.00 1,609.31 .00 1,609.31 20,150.69 7 20,495.17 2001 Medicare 5,090.00 .00 5,090.00 376.38 .00 376.38 4,713.62 7 4,795.60 2010 IMRF 38,600.00 .00 38,600.00 2,314.40 .00 2,314.40 36,285.60 6 30,435.11 2020 Employee Insurance 74,000.00 .00 74,000.00 9,642.60 .00 9,642.60 64,357.40 13 65,897.23 2025 Deferred Comp. Contribution 11,000.00 .00 11,000.00 .00 .00 .00 11,000.00 0 9,805.39 3000 Travel/Training 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 831.50 4000 Telephone/Internet 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 389.45 4005 Cellular Phones 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 1,101.60 5005 Office Supplies/Postage 10,000.00 .00 10,000.00 269.86 .00 269.86 9,730.14 3 6,555.18 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 5 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 39 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 04 - Administration/Finance Division 09 - Legal Program 5015 Dues & Subscriptions 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 11,063.71 5020 Gas/Oil/Mileage/Carwash 2,200.00 .00 2,200.00 37.50 .00 37.50 2,162.50 2 1,762.01 5095 Uniforms/Clothing 600.00 .00 600.00 .00 .00 .00 600.00 0 312.50 8035 Maintenance Contracts/Lease 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,005.16 8060 Vehicle Maintenance 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 339.23 8065 Legal Fees 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 3,750.00 Division 09 - Legal Program Totals $552,250.00 $0.00 $552,250.00 $40,895.33 $0.00 $40,895.33 $511,354.67 7%$494,384.25 Division 99 - Transfers 9907 Transfer to Tort .00 .00 .00 .00 .00 .00 .00 +++300,000.00 9911 Transfer to Capital Improvements 1,400,000.00 .00 1,400,000.00 .00 .00 .00 1,400,000.00 0 1,000,000.00 Division 99 - Transfers Totals $1,400,000.00 $0.00 $1,400,000.00 $0.00 $0.00 $0.00 $1,400,000.00 0%$1,300,000.00 Unit 04 - Administration/Finance Totals $11,444,970.00 $0.00 $11,444,970.00 $257,001.98 $156,969.01 $257,001.98 $11,030,999.01 4%$10,228,787.98 Unit 05 - Police Department Division 02 - Administration Program 1005 Salaries-Full Time 293,751.00 .00 293,751.00 27,101.38 .00 27,101.38 266,649.62 9 331,523.52 1015 Salaries-Part Time 35,000.00 .00 35,000.00 1,132.09 .00 1,132.09 33,867.91 3 10,811.43 1800 Salaries-Overtime 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 613.17 2000 FICA 20,445.00 .00 20,445.00 1,710.18 .00 1,710.18 18,734.82 8 17,947.13 2001 Medicare 4,781.00 .00 4,781.00 399.94 .00 399.94 4,381.06 8 4,197.32 2010 IMRF 11,690.00 .00 11,690.00 1,304.38 .00 1,304.38 10,385.62 11 13,447.55 2020 Employee Insurance 49,624.00 .00 49,624.00 9,251.48 .00 9,251.48 40,372.52 19 47,272.13 2025 Deferred Comp. Contribution 8,000.00 .00 8,000.00 757.84 .00 757.84 7,242.16 9 3,823.08 3000 Travel/Training 8,500.00 .00 8,500.00 156.92 100.04 156.92 8,243.04 3 2,314.97 3001 Education/School 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 .00 3015 IL Unemployment Insurance 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 21,862.25 4000 Telephone/Internet 1,100.00 .00 1,100.00 .00 .00 .00 1,100.00 0 408.45 4005 Cellular Phones 1,200.00 .00 1,200.00 .00 .00 .00 1,200.00 0 1,469.56 5005 Office Supplies/Postage 8,000.00 .00 8,000.00 139.72 .00 139.72 7,860.28 2 8,164.59 5010 Replacement Supplies 3,500.00 .00 3,500.00 .00 .00 .00 3,500.00 0 762.98 5015 Dues & Subscriptions 6,465.00 .00 6,465.00 130.49 .00 130.49 6,334.51 2 4,386.04 5020 Gas/Oil/Mileage/Carwash 3,700.00 .00 3,700.00 178.20 .00 178.20 3,521.80 5 2,121.50 5095 Uniforms/Clothing 1,800.00 .00 1,800.00 .00 .00 .00 1,800.00 0 6,079.30 8035 Maintenance Contracts/Lease 6,709.00 .00 6,709.00 .00 .00 .00 6,709.00 0 6,565.32 8040 Custodial Supplies/Building Maintenance 82,500.00 .00 82,500.00 19.02 .00 19.02 82,480.98 0 76,453.87 8060 Vehicle Maintenance 2,500.00 .00 2,500.00 .00 4,232.73 .00 (1,732.73)169 458.09 8135 Contractual Services 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 1,591.00 Division 02 - Administration Program Totals $581,265.00 $0.00 $581,265.00 $42,281.64 $4,332.77 $42,281.64 $534,650.59 8%$562,273.25 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 6 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 40 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 05 - Police Department Division 51 - Police Patrol 1005 Salaries-Full Time 5,264,785.00 .00 5,264,785.00 382,097.12 .00 382,097.12 4,882,687.88 7 4,207,687.59 1015 Salaries-Part Time 303,000.00 .00 303,000.00 14,660.61 .00 14,660.61 288,339.39 5 .00 1800 Salaries-Overtime 300,000.00 .00 300,000.00 6,528.24 .00 6,528.24 293,471.76 2 214,372.59 2000 FICA 316,266.00 .00 316,266.00 24,475.74 .00 24,475.74 291,790.26 8 267,790.57 2001 Medicare 73,966.00 .00 73,966.00 5,724.14 .00 5,724.14 68,241.86 8 62,698.26 2010 IMRF 7,549.00 .00 7,549.00 2,302.38 .00 2,302.38 5,246.62 30 11,690.96 2011 Employer Pension Contributions 1,950,000.00 .00 1,950,000.00 103,456.02 .00 103,456.02 1,846,543.98 5 1,698,688.88 2020 Employee Insurance 779,536.00 .00 779,536.00 108,519.86 .00 108,519.86 671,016.14 14 709,699.14 2025 Deferred Comp. Contribution 140,000.00 .00 140,000.00 .00 .00 .00 140,000.00 0 123,020.47 3000 Travel/Training 50,000.00 .00 50,000.00 .00 3,799.69 .00 46,200.31 8 34,532.35 4000 Telephone/Internet 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 47,686.68 4005 Cellular Phones 7,000.00 .00 7,000.00 .00 .00 .00 7,000.00 0 5,684.36 5005 Office Supplies/Postage 13,500.00 .00 13,500.00 1.86 .00 1.86 13,498.14 0 13,217.05 5010 Replacement Supplies 22,500.00 .00 22,500.00 .00 .00 .00 22,500.00 0 19,685.24 5015 Dues & Subscriptions 8,100.00 .00 8,100.00 .00 .00 .00 8,100.00 0 4,192.66 5020 Gas/Oil/Mileage/Carwash 112,250.00 .00 112,250.00 10,569.03 .00 10,569.03 101,680.97 9 113,457.23 5095 Uniforms/Clothing 55,900.00 .00 55,900.00 438.85 .00 438.85 55,461.15 1 28,279.73 5100 Ammunition/Weapons 32,000.00 .00 32,000.00 .00 .00 .00 32,000.00 0 23,535.05 5115.001 Traffic Program 27,000.00 .00 27,000.00 .00 .00 .00 27,000.00 0 .00 5115.004 Community Programs-Explorer Program 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 203.92 8003 Radio Maintenance 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 8035 Maintenance Contracts/Lease 11,920.00 .00 11,920.00 .00 .00 .00 11,920.00 0 8,174.17 8060 Vehicle Maintenance 70,200.00 .00 70,200.00 155.00 .00 155.00 70,045.00 0 59,977.38 8069 Bike Unit 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 .00 8135 Contractual Services 55,000.00 .00 55,000.00 .00 .00 .00 55,000.00 0 49,084.26 8265 Contractual Services-Wescom 640,779.00 .00 640,779.00 52,415.58 .00 52,415.58 588,363.42 8 619,812.48 8267 Animal Control 9,000.00 .00 9,000.00 .00 .00 .00 9,000.00 0 .00 Division 51 - Police Patrol Totals $10,303,251.00 $0.00 $10,303,251.00 $711,344.43 $3,799.69 $711,344.43 $9,588,106.88 7%$8,323,171.02 Division 52 - Police Administration 1005 Salaries-Full Time 2,372,648.00 .00 2,372,648.00 185,142.58 .00 185,142.58 2,187,505.42 8 2,027,541.77 1800 Salaries-Overtime 179,000.00 .00 179,000.00 10,427.16 .00 10,427.16 168,572.84 6 188,563.88 2000 FICA 158,202.00 .00 158,202.00 12,091.41 .00 12,091.41 146,110.59 8 136,781.21 2001 Medicare 36,999.00 .00 36,999.00 2,827.80 .00 2,827.80 34,171.20 8 32,156.58 2010 IMRF 16,987.00 .00 16,987.00 902.54 .00 902.54 16,084.46 5 16,252.24 2020 Employee Insurance 391,245.00 .00 391,245.00 50,138.87 .00 50,138.87 341,106.13 13 352,937.12 2025 Deferred Comp. Contribution 65,000.00 .00 65,000.00 .00 .00 .00 65,000.00 0 62,112.93 3000 Travel/Training 31,800.00 .00 31,800.00 24.87 1,600.03 24.87 30,175.10 5 16,871.22 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 7 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 41 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 05 - Police Department Division 52 - Police Administration 4000 Telephone/Internet 1,100.00 .00 1,100.00 .00 .00 .00 1,100.00 0 410.18 4005 Cellular Phones 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 14,832.27 5005 Office Supplies/Postage 5,500.00 .00 5,500.00 72.04 .00 72.04 5,427.96 1 5,020.84 5010 Replacement Supplies 14,500.00 .00 14,500.00 .00 .00 .00 14,500.00 0 5,226.59 5015 Dues & Subscriptions 6,700.00 .00 6,700.00 .00 .00 .00 6,700.00 0 4,128.00 5020 Gas/Oil/Mileage/Carwash 45,000.00 .00 45,000.00 2,585.40 .00 2,585.40 42,414.60 6 41,976.29 5040.002 Crime Scene/Evidence Tech Supply 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 7,640.36 5095 Uniforms/Clothing 19,560.00 .00 19,560.00 3,776.81 .00 3,776.81 15,783.19 19 17,731.37 5115.002 Community Programs 10,500.00 .00 10,500.00 .00 .00 .00 10,500.00 0 3,582.26 5115.003 Community Prog.-Alcohol/Tobacco 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 111.77 8003 Radio Maintenance 33,000.00 .00 33,000.00 1,487.20 .00 1,487.20 31,512.80 5 19,535.83 8035 Maintenance Contracts/Lease 4,920.00 .00 4,920.00 .00 .00 .00 4,920.00 0 1,866.13 8060 Vehicle Maintenance 30,000.00 .00 30,000.00 155.00 .00 155.00 29,845.00 1 20,161.95 8135 Contractual Services 92,500.00 .00 92,500.00 .00 .00 .00 92,500.00 0 .00 8245 D.A.R.E. Program 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 5,321.40 8246 Shop with a Cop 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 12,913.00 8250 Background Check Services 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 1,670.80 Division 52 - Police Administration Totals $3,560,161.00 $0.00 $3,560,161.00 $269,631.68 $1,600.03 $269,631.68 $3,288,929.29 8%$2,995,345.99 Division 54 - Seizure/Forfeiture 5012 Asset Seizure/Forfeiture Expense 100,000.00 .00 100,000.00 918.00 .00 918.00 99,082.00 1 12,394.00 5012.030 Asset Seizure/Forfeture-Federal (DOJ Equitable Share).00 .00 .00 .00 .00 .00 .00 +++10,388.90 Division 54 - Seizure/Forfeiture Totals $100,000.00 $0.00 $100,000.00 $918.00 $0.00 $918.00 $99,082.00 1%$22,782.90 Division 55 - Police Special Activities 1005.061 Salaries-Special Activities 32,513.00 .00 32,513.00 9,662.16 .00 9,662.16 22,850.84 30 60,670.16 2000 FICA 2,016.00 .00 2,016.00 585.17 .00 585.17 1,430.83 29 3,549.73 2001 Medicare 471.00 .00 471.00 136.87 .00 136.87 334.13 29 842.67 Division 55 - Police Special Activities Totals $35,000.00 $0.00 $35,000.00 $10,384.20 $0.00 $10,384.20 $24,615.80 30%$65,062.56 Division 56 - Police Support Services 1005 Salaries-Full Time 595,261.00 .00 595,261.00 60,529.52 .00 60,529.52 534,731.48 10 909,378.44 1015 Salaries-Part Time 75,880.00 .00 75,880.00 7,061.65 .00 7,061.65 68,818.35 9 289,964.46 1800 Salaries-Overtime 6,000.00 .00 6,000.00 1,285.55 .00 1,285.55 4,714.45 21 53,391.80 2000 FICA 41,983.00 .00 41,983.00 4,232.16 .00 4,232.16 37,750.84 10 76,754.88 2001 Medicare 9,819.00 .00 9,819.00 989.78 .00 989.78 8,829.22 10 18,046.25 2010 IMRF 40,230.00 .00 40,230.00 2,212.33 .00 2,212.33 38,017.67 5 51,846.37 2020 Employee Insurance 65,418.00 .00 65,418.00 16,286.77 .00 16,286.77 49,131.23 25 124,839.67 2025 Deferred Comp. Contribution 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 22,397.90 3000 Travel/Training 10,220.00 .00 10,220.00 .00 600.24 .00 9,619.76 6 8,332.68 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 8 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 42 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 05 - Police Department Division 56 - Police Support Services 4000 Telephone/Internet 2,200.00 .00 2,200.00 .00 .00 .00 2,200.00 0 969.19 4005 Cellular Phones 7,220.00 .00 7,220.00 .00 .00 .00 7,220.00 0 2,504.11 5005 Office Supplies/Postage 13,750.00 .00 13,750.00 153.24 .00 153.24 13,596.76 1 10,870.37 5010 Replacement Supplies 6,500.00 .00 6,500.00 .00 .00 .00 6,500.00 0 1,240.50 5015 Dues & Subscriptions 650.00 .00 650.00 .00 .00 .00 650.00 0 744.96 5020 Gas/Oil/Mileage/Carwash 5,000.00 .00 5,000.00 323.70 .00 323.70 4,676.30 6 36,184.01 5095 Uniforms/Clothing 5,065.00 .00 5,065.00 470.54 .00 470.54 4,594.46 9 7,797.29 5115.001 Traffic Program .00 .00 .00 .00 .00 .00 .00 +++22,641.79 8003 Radio Maintenance 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 8035 Maintenance Contracts/Lease 7,660.00 .00 7,660.00 .00 .00 .00 7,660.00 0 3,920.58 8060 Vehicle Maintenance 4,300.00 .00 4,300.00 (8.97).00 (8.97)4,308.97 0 26,338.10 8266 Chaplaincy Program 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,752.39 8267 Animal Control .00 .00 .00 .00 .00 .00 .00 +++3,300.00 8268 Accreditation 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 7,575.00 Division 56 - Police Support Services Totals $938,656.00 $0.00 $938,656.00 $93,536.27 $600.24 $93,536.27 $844,519.49 10%$1,680,790.74 Division 91 - Capital 9115 Office Furniture & Equipment 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 12,049.30 9120 Machinery and Equipment 181,000.00 .00 181,000.00 .00 1,995.00 .00 179,005.00 1 36,873.02 Division 91 - Capital Totals $191,000.00 $0.00 $191,000.00 $0.00 $1,995.00 $0.00 $189,005.00 1%$48,922.32 Division 93 - Contingencies 9300 Contingencies 15,000.00 .00 15,000.00 570.20 .00 570.20 14,429.80 4 17,620.78 Division 93 - Contingencies Totals $15,000.00 $0.00 $15,000.00 $570.20 $0.00 $570.20 $14,429.80 4%$17,620.78 Unit 05 - Police Department Totals $15,724,333.00 $0.00 $15,724,333.00 $1,128,666.42 $12,327.73 $1,128,666.42 $14,583,338.85 7%$13,715,969.56 Unit 07 - PEMA Division 07 - PEMA Program 3000 Travel/Training 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 1,619.25 4000 Telephone/Internet 16,000.00 .00 16,000.00 .00 .00 .00 16,000.00 0 6,963.98 4005 Cellular Phones 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 2,040.34 5005 Office Supplies/Postage 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 475.36 5010 Replacement Supplies 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 944.67 5015 Dues & Subscriptions 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 5,454.20 5020 Gas/Oil/Mileage/Carwash 8,000.00 .00 8,000.00 335.76 .00 335.76 7,664.24 4 3,109.50 5040 Supplies/Hardware 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 160.00 5040.001 Supplies/Hardware-ESDA 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 104.95 5095 Uniforms/Clothing 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 2,644.09 5110 Emergency Operation Center 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 5115 Police Public Relations 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,254.53 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 9 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 43 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 07 - PEMA Division 07 - PEMA Program 5120 Disaster Plan/Exercises/NIMS 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 302.40 8003 Radio Maintenance 16,000.00 .00 16,000.00 .00 .00 .00 16,000.00 0 28,247.31 8020 Building Maintenance 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 2,572.19 8035 Maintenance Contracts/Lease 1,200.00 .00 1,200.00 .00 .00 .00 1,200.00 0 878.46 8060 Vehicle Maintenance 20,000.00 .00 20,000.00 6.00 .00 6.00 19,994.00 0 8,457.02 8069 Bike Unit 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 279.95 8125 Siren Maintenance 13,000.00 .00 13,000.00 .00 .00 .00 13,000.00 0 7,259.04 8135 Contractual Services 5,250.00 .00 5,250.00 .00 .00 .00 5,250.00 0 198.00 8280 Cadet Program 4,500.00 .00 4,500.00 .00 .00 .00 4,500.00 0 4,917.18 8305 PEMA Search and Rescue 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 .00 9115 Office Furniture & Equipment 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 9120 Machinery and Equipment 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 9300 Contingencies 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 2,388.03 Division 07 - PEMA Program Totals $156,450.00 $0.00 $156,450.00 $341.76 $0.00 $341.76 $156,108.24 0%$80,270.45 Unit 07 - PEMA Totals $156,450.00 $0.00 $156,450.00 $341.76 $0.00 $341.76 $156,108.24 0%$80,270.45 Unit 08 - Street Department Division 02 - Administration Program 1005 Salaries-Full Time 495,000.00 .00 495,000.00 32,698.02 .00 32,698.02 462,301.98 7 279,513.98 1015 Salaries-Part Time 13,000.00 .00 13,000.00 1,597.86 .00 1,597.86 11,402.14 12 8,549.96 2000 FICA 31,495.00 .00 31,495.00 2,061.00 .00 2,061.00 29,434.00 7 15,514.76 2001 Medicare 7,365.00 .00 7,365.00 481.98 .00 481.98 6,883.02 7 3,628.48 2010 IMRF 55,880.00 .00 55,880.00 2,872.81 .00 2,872.81 53,007.19 5 22,090.74 2020 Employee Insurance 95,000.00 .00 95,000.00 13,004.15 .00 13,004.15 81,995.85 14 44,949.23 2025 Deferred Comp. Contribution 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 3,455.24 3000 Travel/Training 13,000.00 .00 13,000.00 368.49 .00 368.49 12,631.51 3 14,857.06 3015 IL Unemployment Insurance 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 4,904.96 4000 Telephone/Internet 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 16,509.26 4005 Cellular Phones 8,500.00 .00 8,500.00 .00 .00 .00 8,500.00 0 7,848.59 5005 Office Supplies/Postage 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 7,609.01 5015 Dues & Subscriptions 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 4,254.91 5020 Gas/Oil/Mileage/Carwash 500.00 .00 500.00 .00 .00 .00 500.00 0 389.41 5040 Supplies/Hardware 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 583.61 8020 Building Maintenance 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 18,031.62 8050 Legal Notices 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 2,159.80 Division 02 - Administration Program Totals $797,740.00 $0.00 $797,740.00 $53,084.31 $0.00 $53,084.31 $744,655.69 7%$454,850.62 Division 60 - Street Maintenance Program 1005 Salaries-Full Time 940,000.00 .00 940,000.00 74,322.68 .00 74,322.68 865,677.32 8 917,284.53 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 10 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 44 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 08 - Street Department Division 60 - Street Maintenance Program 1015 Salaries-Part Time 85,000.00 .00 85,000.00 3,213.00 .00 3,213.00 81,787.00 4 61,715.28 1800 Salaries-Overtime 95,000.00 .00 95,000.00 3,305.43 .00 3,305.43 91,694.57 3 102,655.75 2000 FICA 69,440.00 .00 69,440.00 4,842.25 .00 4,842.25 64,597.75 7 67,274.65 2001 Medicare 16,250.00 .00 16,250.00 1,132.43 .00 1,132.43 15,117.57 7 15,733.57 2010 IMRF 123,200.00 .00 123,200.00 6,484.07 .00 6,484.07 116,715.93 5 94,278.10 2020 Employee Insurance 225,000.00 .00 225,000.00 35,512.13 .00 35,512.13 189,487.87 16 235,394.89 2025 Deferred Comp. Contribution 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 22,337.35 4015 Electricity/Gas 170,000.00 .00 170,000.00 131.32 .00 131.32 169,868.68 0 117,036.07 5005 Office Supplies/Postage .00 .00 .00 .00 .00 .00 .00 +++36.99 5020 Gas/Oil/Mileage/Carwash 80,000.00 .00 80,000.00 (14,904.82).00 (14,904.82)94,904.82 -19 80,627.49 5040 Supplies/Hardware 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 21,000.78 5040.003 Supplies/Hardware-Salt Purchase 385,000.00 .00 385,000.00 .00 183,681.79 .00 201,318.21 48 201,684.87 5055 Street Sign Maintenance 60,000.00 .00 60,000.00 .00 .00 .00 60,000.00 0 28,190.11 5060 Aggregate Materials 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 9,418.55 5095 Uniforms/Clothing 13,000.00 .00 13,000.00 198.04 .00 198.04 12,801.96 2 13,847.64 8003 Radio Maintenance 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 8060 Vehicle Maintenance 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 44,768.69 8130 Street/Traffic Light Maintenance 140,000.00 .00 140,000.00 .00 .00 .00 140,000.00 0 171,631.32 8131 Street Maintenance 190,000.00 .00 190,000.00 .00 .00 .00 190,000.00 0 126,954.84 8132 Storm Sewer Improvements 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 19,101.70 8135 Contractual Services 200,000.00 .00 200,000.00 2,510.00 94,753.05 2,510.00 102,736.95 49 137,228.97 8135.004 Snow Removal 550,000.00 .00 550,000.00 .00 .00 .00 550,000.00 0 186,960.52 8150 Sidewalk Maintenance 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 2,112.19 8160 Equipment Maintenance 135,000.00 .00 135,000.00 .00 .00 .00 135,000.00 0 121,438.53 Division 60 - Street Maintenance Program Totals $3,606,890.00 $0.00 $3,606,890.00 $116,746.53 $278,434.84 $116,746.53 $3,211,708.63 11%$2,798,713.38 Division 62 - Forestry Program 1005 Salaries-Full Time 93,000.00 .00 93,000.00 7,150.42 .00 7,150.42 85,849.58 8 89,710.21 1800 Salaries-Overtime 12,000.00 .00 12,000.00 326.39 .00 326.39 11,673.61 3 12,775.10 2000 FICA 6,510.00 .00 6,510.00 450.59 .00 450.59 6,059.41 7 6,464.09 2001 Medicare 1,525.00 .00 1,525.00 105.39 .00 105.39 1,419.61 7 1,511.73 2010 IMRF 11,550.00 .00 11,550.00 625.06 .00 625.06 10,924.94 5 9,491.39 2020 Employee Insurance 18,000.00 .00 18,000.00 2,330.44 .00 2,330.44 15,669.56 13 16,195.60 2025 Deferred Comp. Contribution 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 2,299.74 5040 Supplies/Hardware 15,000.00 .00 15,000.00 1,500.00 .00 1,500.00 13,500.00 10 15,577.47 5095 Uniforms/Clothing 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 499.87 8135 Contractual Services 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 17,451.79 8135.002 Tree Removal 45,000.00 .00 45,000.00 .00 .00 .00 45,000.00 0 40,650.00 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 11 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 45 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 08 - Street Department Division 62 - Forestry Program Totals $238,085.00 $0.00 $238,085.00 $12,488.29 $0.00 $12,488.29 $225,596.71 5%$212,626.99 Division 63 - Vehicle Maintenance Program 1005 Salaries-Full Time 219,000.00 .00 219,000.00 16,541.13 .00 16,541.13 202,458.87 8 207,842.11 1800 Salaries-Overtime 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 5,069.09 2000 FICA 14,200.00 .00 14,200.00 992.14 .00 992.14 13,207.86 7 12,863.53 2001 Medicare 3,320.00 .00 3,320.00 232.04 .00 232.04 3,087.96 7 3,008.40 2010 IMRF 25,190.00 .00 25,190.00 1,382.83 .00 1,382.83 23,807.17 5 18,904.15 2020 Employee Insurance 40,000.00 .00 40,000.00 7,818.85 .00 7,818.85 32,181.15 20 42,304.17 2025 Deferred Comp. Contribution 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 4,274.45 Division 63 - Vehicle Maintenance Program Totals $317,710.00 $0.00 $317,710.00 $26,966.99 $0.00 $26,966.99 $290,743.01 8%$294,265.90 Unit 08 - Street Department Totals $4,960,425.00 $0.00 $4,960,425.00 $209,286.12 $278,434.84 $209,286.12 $4,472,704.04 10%$3,760,456.89 Unit 09 - Community Development Division 20 - Planning Program 1005 Salaries-Full Time 455,000.00 .00 455,000.00 33,745.86 .00 33,745.86 421,254.14 7 425,716.57 1045 Salaries-Commissioner 7,000.00 .00 7,000.00 570.00 .00 570.00 6,430.00 8 4,860.00 1800 Salaries-Overtime 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 2000 FICA 28,765.00 .00 28,765.00 2,101.13 .00 2,101.13 26,663.87 7 26,311.52 2001 Medicare 6,725.00 .00 6,725.00 491.40 .00 491.40 6,233.60 7 6,153.51 2010 IMRF 51,040.00 .00 51,040.00 2,821.16 .00 2,821.16 48,218.84 6 37,734.40 2020 Employee Insurance 70,000.00 .00 70,000.00 9,489.84 .00 9,489.84 60,510.16 14 66,919.11 2025 Deferred Comp. Contribution 9,000.00 .00 9,000.00 .00 .00 .00 9,000.00 0 7,362.89 3000 Travel/Training 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 7,300.67 3015 IL Unemployment Insurance 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 1,064.06 4000 Telephone/Internet 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,168.29 4005 Cellular Phones 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,013.66 5005 Office Supplies/Postage 12,000.00 .00 12,000.00 188.06 .00 188.06 11,811.94 2 5,276.33 5015 Dues & Subscriptions 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 1,732.82 5020 Gas/Oil/Mileage/Carwash 750.00 .00 750.00 .00 .00 .00 750.00 0 67.38 8035 Maintenance Contracts/Lease 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 1,025.97 8050 Legal Notices 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 14,151.14 8060 Vehicle Maintenance 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 8065 Legal Fees 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 3,593.25 8071 Marketing and Promotions 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 8097 Special Projects and Programs 135,000.00 .00 135,000.00 .00 .00 .00 135,000.00 0 19,871.52 8135 Contractual Services 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 4,153.03 8225 Engineering Fees 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 5,275.95 Division 20 - Planning Program Totals $859,780.00 $0.00 $859,780.00 $49,407.45 $0.00 $49,407.45 $810,372.55 6%$640,752.07 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 12 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 46 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 09 - Community Development Division 21 - Building Program 1005 Salaries-Full Time 845,000.00 .00 845,000.00 57,942.42 .00 57,942.42 787,057.58 7 732,510.53 1800 Salaries-Overtime 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 806.60 2000 FICA 51,770.00 .00 51,770.00 3,513.12 .00 3,513.12 48,256.88 7 44,547.75 2001 Medicare 12,110.00 .00 12,110.00 821.60 .00 821.60 11,288.40 7 10,418.41 2010 IMRF 91,850.00 .00 91,850.00 4,839.95 .00 4,839.95 87,010.05 5 65,207.06 2020 Employee Insurance 150,000.00 .00 150,000.00 21,020.63 .00 21,020.63 128,979.37 14 148,880.22 2025 Deferred Comp. Contribution 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 14,180.77 3000 Travel/Training 15,000.00 .00 15,000.00 725.00 .00 725.00 14,275.00 5 3,844.76 3015 IL Unemployment Insurance 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 1,793.59 4000 Telephone/Internet 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 389.46 4005 Cellular Phones 4,500.00 .00 4,500.00 .00 .00 .00 4,500.00 0 3,942.73 5005 Office Supplies/Postage 10,000.00 .00 10,000.00 136.71 .00 136.71 9,863.29 1 7,998.20 5015 Dues & Subscriptions 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 515.00 5020 Gas/Oil/Mileage/Carwash 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 5095 Uniforms/Clothing 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 378.33 8045 Recording Fees 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,558.00 8060 Vehicle Maintenance 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 8135 Contractual Services 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 30,334.57 Division 21 - Building Program Totals $1,225,230.00 $0.00 $1,225,230.00 $88,999.43 $0.00 $88,999.43 $1,136,230.57 7%$1,067,305.98 Unit 09 - Community Development Totals $2,085,010.00 $0.00 $2,085,010.00 $138,406.88 $0.00 $138,406.88 $1,946,603.12 7%$1,708,058.05 Unit 50 - Police Commission Division 02 - Administration Program 1015 Salaries-Part Time 6,500.00 .00 6,500.00 1,038.97 .00 1,038.97 5,461.03 16 3,767.88 2000 FICA 341.00 .00 341.00 64.41 .00 64.41 276.59 19 216.13 2001 Medicare 80.00 .00 80.00 15.06 .00 15.06 64.94 19 50.56 3000 Travel/Training 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 550.00 5005 Office Supplies/Postage 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 762.00 5015 Dues & Subscriptions 600.00 .00 600.00 .00 .00 .00 600.00 0 375.00 8065 Legal Fees 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 8071 Marketing and Promotions 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 8115 Police Testing/Hiring 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 30,748.63 Division 02 - Administration Program Totals $58,021.00 $0.00 $58,021.00 $1,118.44 $0.00 $1,118.44 $56,902.56 2%$36,470.20 Unit 50 - Police Commission Totals $58,021.00 $0.00 $58,021.00 $1,118.44 $0.00 $1,118.44 $56,902.56 2%$36,470.20 EXPENSE TOTALS $34,429,209.00 $0.00 $34,429,209.00 $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 6%$29,700,801.93 Fund 01 - General Fund Totals REVENUE TOTALS 35,210,485.00 .00 35,210,485.00 3,887,488.96 .00 3,887,488.96 31,322,996.04 11%37,931,975.42 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 13 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 47 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total EXPENSE TOTALS 34,429,209.00 .00 34,429,209.00 1,734,821.60 447,731.58 1,734,821.60 32,246,655.82 6%29,700,801.93 Fund 01 - General Fund Totals $781,276.00 $0.00 $781,276.00 $2,152,667.36 ($447,731.58)$2,152,667.36 ($923,659.78)$8,231,173.49 Fund 02 - Water and Sewer Fund REVENUE 0450.450 Home Rule Sales Tax 3,000,000.00 .00 3,000,000.00 225,393.00 .00 225,393.00 2,774,607.00 8 3,175,998.39 0570.850 Meter Sales 200,000.00 .00 200,000.00 14,740.00 .00 14,740.00 185,260.00 7 242,445.00 0570.851 Water Connection Fee 950,000.00 .00 950,000.00 108,435.00 .00 108,435.00 841,565.00 11 1,459,648.50 0570.852 Sewer Connection Fee 950,000.00 .00 950,000.00 117,000.00 .00 117,000.00 833,000.00 12 2,413,488.00 0570.859 Sewer By-Pass Fee 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 5,805.00 0570.876 Recapture Fee 50,000.00 .00 50,000.00 36,429.57 .00 36,429.57 13,570.43 73 257,607.93 0620.672 Water Sales 12,900,000.00 .00 12,900,000.00 935,208.86 .00 935,208.86 11,964,791.14 7 12,730,856.09 0620.673 Water Penalty 85,000.00 .00 85,000.00 9,487.73 .00 9,487.73 75,512.27 11 116,694.80 0620.674 Sewer Sales 6,400,000.00 .00 6,400,000.00 485,445.14 .00 485,445.14 5,914,554.86 8 6,496,572.54 0620.675 Sewer Penalty 50,000.00 .00 50,000.00 5,031.62 .00 5,031.62 44,968.38 10 62,523.27 0620.676 Capital Charge 1,170,000.00 .00 1,170,000.00 197,573.45 .00 197,573.45 972,426.55 17 1,163,800.97 0620.677 Capital Charge Penalty 10,000.00 .00 10,000.00 1,170.13 .00 1,170.13 8,829.87 12 12,492.18 0650.818 Tower Rent 24,000.00 .00 24,000.00 4,000.00 .00 4,000.00 20,000.00 17 24,000.00 0700.650 Grant Revenue 980,000.00 .00 980,000.00 .00 .00 .00 980,000.00 0 3,014,819.33 0800.800 Interest Income 150,000.00 .00 150,000.00 33,377.04 .00 33,377.04 116,622.96 22 835,249.26 0800.827 Unrealized Gain/Loss .00 .00 .00 2,148.98 .00 2,148.98 (2,148.98)+++1,799.51 0800.830 Unrealized Gain/Loss IMET .00 .00 .00 (3,675.39).00 (3,675.39)3,675.39 +++46,819.59 0803.001 Sale of Scrap 500.00 .00 500.00 .00 .00 .00 500.00 0 3,136.00 0805.000 Other Reimbursements 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 7,235.00 0806.000 Other Receipts 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 34,912.31 0950.952 Loan Proceeds 1,909,000.00 .00 1,909,000.00 .00 .00 .00 1,909,000.00 0 3,602,505.86 REVENUE TOTALS $28,861,000.00 $0.00 $28,861,000.00 $2,171,765.13 $0.00 $2,171,765.13 $26,689,234.87 8%$35,708,409.53 EXPENSE Unit 10 - Water Department Division 02 - Administration Program 1005 Salaries-Full Time 285,000.00 .00 285,000.00 17,345.28 .00 17,345.28 267,654.72 6 225,835.17 1015 Salaries-Part Time 6,500.00 .00 6,500.00 798.93 .00 798.93 5,701.07 12 4,298.55 2000 FICA 18,075.00 .00 18,075.00 1,115.19 .00 1,115.19 16,959.81 6 13,189.97 2001 Medicare 4,225.00 .00 4,225.00 260.83 .00 260.83 3,964.17 6 3,084.94 2010 IMRF 32,065.00 .00 32,065.00 1,546.77 .00 1,546.77 30,518.23 5 19,023.71 2020 Employee Insurance 60,000.00 .00 60,000.00 7,259.46 .00 7,259.46 52,740.54 12 43,080.44 2020.001 Contra Insurance Account .00 .00 .00 .00 .00 .00 .00 +++30,139.20 2025 Deferred Comp. Contribution 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 5,737.13 3000 Travel/Training 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 2,921.84 3015 IL Unemployment Insurance 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,175.27 4000 Telephone/Internet 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 535.90 4005 Cellular Phones 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 5,207.34 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 14 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 48 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 02 - Water and Sewer Fund EXPENSE Unit 10 - Water Department Division 02 - Administration Program 5005 Office Supplies/Postage 35,000.00 .00 35,000.00 2,882.69 .00 2,882.69 32,117.31 8 38,906.83 5015 Dues & Subscriptions 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 2,223.73 5020 Gas/Oil/Mileage/Carwash 500.00 .00 500.00 .00 .00 .00 500.00 0 68.38 5040 Supplies/Hardware 500.00 .00 500.00 .00 .00 .00 500.00 0 506.28 5065 Software 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 5075 Sand & Gravel 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,666.10 5080 Water Meters 325,000.00 .00 325,000.00 .00 .00 .00 325,000.00 0 403,634.62 8020 Building Maintenance 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 14,671.37 8065 Legal Fees 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 8135 Contractual Services 90,000.00 .00 90,000.00 .00 .00 .00 90,000.00 0 59,713.19 8135.008 Settlement Charges .00 .00 .00 .00 .00 .00 .00 +++23,601.97 8160 Equipment Maintenance 500.00 .00 500.00 .00 .00 .00 500.00 0 18.67 8225 Engineering Fees 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 16,872.53 9350 Change in Net OBEB .00 .00 .00 .00 .00 .00 .00 +++(10,740.00) 9401 Administrative Service Charge 175,000.00 .00 175,000.00 .00 .00 .00 175,000.00 0 175,000.00 9905 Transfer to Debt Service 238,022.00 .00 238,022.00 .00 .00 .00 238,022.00 0 237,275.00 Division 02 - Administration Program Totals $1,364,887.00 $0.00 $1,364,887.00 $31,209.15 $0.00 $31,209.15 $1,333,677.85 2%$1,317,648.13 Division 30 - Water Distribution Program 1005 Salaries-Full Time 495,000.00 .00 495,000.00 26,319.46 .00 26,319.46 468,680.54 5 375,882.50 1015 Salaries-Part Time 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 5,681.07 1800 Salaries-Overtime 35,000.00 .00 35,000.00 3,272.92 .00 3,272.92 31,727.08 9 38,558.94 2000 FICA 34,100.00 .00 34,100.00 1,787.20 .00 1,787.20 32,312.80 5 26,152.70 2001 Medicare 7,975.00 .00 7,975.00 417.96 .00 417.96 7,557.04 5 6,116.47 2010 IMRF 60,500.00 .00 60,500.00 2,444.02 .00 2,444.02 58,055.98 4 37,986.37 2020 Employee Insurance 85,000.00 .00 85,000.00 6,502.28 .00 6,502.28 78,497.72 8 64,771.55 2025 Deferred Comp. Contribution 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 11,075.39 4000 Telephone/Internet 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 1,286.13 4015 Electricity/Gas 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 124,454.63 5005 Office Supplies/Postage 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,047.33 5010 Replacement Supplies 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 11,428.23 5020 Gas/Oil/Mileage/Carwash 20,000.00 .00 20,000.00 648.90 .00 648.90 19,351.10 3 14,531.24 5040 Supplies/Hardware 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 9,797.17 5070 Chemicals 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 10,039.56 5095 Uniforms/Clothing 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 2,710.91 8020 Building Maintenance 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 1,671.71 8060 Vehicle Maintenance 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 13,270.31 8135 Contractual Services 60,000.00 .00 60,000.00 .00 .00 .00 60,000.00 0 3,117.93 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 15 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 49 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 02 - Water and Sewer Fund EXPENSE Unit 10 - Water Department Division 30 - Water Distribution Program 8135.003 Lake Michigan Water Purchase 11,200,000.00 .00 11,200,000.00 .00 .00 .00 11,200,000.00 0 11,385,077.26 8160 Equipment Maintenance 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 6,767.39 8185 System Maintenance 90,000.00 .00 90,000.00 .00 .00 .00 90,000.00 0 105,089.06 8194 Water/Fire Hydrant 50,000.00 .00 50,000.00 .00 .00 .00 50,000.00 0 35,550.00 8200 EPA Analytical 30,000.00 .00 30,000.00 1,903.58 .00 1,903.58 28,096.42 6 24,039.51 9905 Transfer to Debt Service 238,022.00 .00 238,022.00 .00 .00 .00 238,022.00 0 237,275.00 Division 30 - Water Distribution Program Totals $12,677,597.00 $0.00 $12,677,597.00 $43,296.32 $0.00 $43,296.32 $12,634,300.68 0%$12,553,378.36 Division 93 - Contingencies 9307.002 Amortization Expense-Asset Retirement Obligation (ARO) .00 .00 .00 .00 .00 .00 .00 +++14,323.00 Division 93 - Contingencies Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$14,323.00 Unit 10 - Water Department Totals $14,042,484.00 $0.00 $14,042,484.00 $74,505.47 $0.00 $74,505.47 $13,967,978.53 1%$13,885,349.49 Unit 11 - Sewer Department Division 02 - Administration Program 1005 Salaries-Full Time 285,000.00 .00 285,000.00 18,129.17 .00 18,129.17 266,870.83 6 227,052.38 1015 Salaries-Part Time 6,500.00 .00 6,500.00 798.92 .00 798.92 5,701.08 12 4,298.49 2000 FICA 18,075.00 .00 18,075.00 1,151.47 .00 1,151.47 16,923.53 6 13,099.63 2001 Medicare 4,225.00 .00 4,225.00 269.29 .00 269.29 3,955.71 6 3,063.48 2010 IMRF 32,065.00 .00 32,065.00 1,605.38 .00 1,605.38 30,459.62 5 18,917.63 2020 Employee Insurance 59,000.00 .00 59,000.00 7,764.85 .00 7,764.85 51,235.15 13 43,100.69 2025 Deferred Comp. Contribution 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 5,690.27 3000 Travel/Training 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 12,182.67 3015 IL Unemployment Insurance 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 1,143.81 4000 Telephone/Internet 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 928.86 4005 Cellular Phones 3,500.00 .00 3,500.00 .00 .00 .00 3,500.00 0 2,762.85 5005 Office Supplies/Postage 35,000.00 .00 35,000.00 2,881.94 .00 2,881.94 32,118.06 8 38,571.33 5015 Dues & Subscriptions 70,000.00 .00 70,000.00 .00 .00 .00 70,000.00 0 66,904.15 5020 Gas/Oil/Mileage/Carwash 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 207.97 5040 Supplies/Hardware 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,686.24 8020 Building Maintenance 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 21,946.12 8065 Legal Fees 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 8135 Contractual Services 65,000.00 .00 65,000.00 .00 .00 .00 65,000.00 0 41,369.24 8135.008 Settlement Charges .00 .00 .00 .00 .00 .00 .00 +++23,608.39 8160 Equipment Maintenance 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 8225 Engineering Fees 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 15,408.75 9350 Change in Net OBEB .00 .00 .00 .00 .00 .00 .00 +++(10,740.00) 9401 Administrative Service Charge 175,000.00 .00 175,000.00 .00 .00 .00 175,000.00 0 175,000.00 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 16 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 50 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 02 - Water and Sewer Fund EXPENSE Unit 11 - Sewer Department Division 02 - Administration Program 9905 Transfer to Debt Service 238,022.00 .00 238,022.00 .00 .00 .00 238,022.00 0 237,275.00 Division 02 - Administration Program Totals $1,064,387.00 $0.00 $1,064,387.00 $32,601.02 $0.00 $32,601.02 $1,031,785.98 3%$943,477.95 Division 40 - Sewer Treatment Program 1005 Salaries-Full Time 489,000.00 .00 489,000.00 35,015.73 .00 35,015.73 453,984.27 7 398,858.05 1015 Salaries-Part Time 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 5,681.01 1800 Salaries-Overtime 30,000.00 .00 30,000.00 1,987.79 .00 1,987.79 28,012.21 7 20,601.88 2000 FICA 33,420.00 .00 33,420.00 2,212.57 .00 2,212.57 31,207.43 7 26,055.96 2001 Medicare 7,815.00 .00 7,815.00 517.44 .00 517.44 7,297.56 7 6,093.64 2010 IMRF 59,290.00 .00 59,290.00 3,074.36 .00 3,074.36 56,215.64 5 38,094.68 2020 Employee Insurance 90,000.00 .00 90,000.00 11,454.44 .00 11,454.44 78,545.56 13 67,241.20 2025 Deferred Comp. Contribution 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 11,033.29 4000 Telephone/Internet 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 2,500.79 4015 Electricity/Gas 575,000.00 .00 575,000.00 .00 .00 .00 575,000.00 0 415,065.68 5005 Office Supplies/Postage 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,936.52 5010 Replacement Supplies 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 4,496.62 5020 Gas/Oil/Mileage/Carwash 15,000.00 .00 15,000.00 286.49 .00 286.49 14,713.51 2 14,992.94 5040 Supplies/Hardware 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 11,482.17 5070 Chemicals 180,000.00 .00 180,000.00 .00 5,287.86 .00 174,712.14 3 126,717.27 5075 Sand & Gravel 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 5085 Industrial Flow Monitor 7,000.00 .00 7,000.00 .00 .00 .00 7,000.00 0 3,807.00 5095 Uniforms/Clothing 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 6,882.00 8060 Vehicle Maintenance 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 5,828.10 8135 Contractual Services 300,000.00 .00 300,000.00 .00 .00 .00 300,000.00 0 169,878.34 8160 Equipment Maintenance 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 8,163.41 8185 System Maintenance 120,000.00 .00 120,000.00 .00 .00 .00 120,000.00 0 43,181.29 9905 Transfer to Debt Service 238,022.00 .00 238,022.00 .00 .00 .00 238,022.00 0 237,275.00 Division 40 - Sewer Treatment Program Totals $2,261,047.00 $0.00 $2,261,047.00 $54,548.82 $5,287.86 $54,548.82 $2,201,210.32 3%$1,625,866.84 Unit 11 - Sewer Department Totals $3,325,434.00 $0.00 $3,325,434.00 $87,149.84 $5,287.86 $87,149.84 $3,232,996.30 3%$2,569,344.79 Unit 12 - Utility Expansion Division 91 - Capital 8133.008 Old Town Reconstruction 3,000,000.00 .00 3,000,000.00 .00 .00 .00 3,000,000.00 0 1,851,073.60 8133.009 143rd St. West Extension-Watermain 3,200,000.00 .00 3,200,000.00 .00 .00 .00 3,200,000.00 0 3,363.75 8134.001 Lift Station Improvements 500,000.00 .00 500,000.00 .00 .00 .00 500,000.00 0 232,656.56 8134.003 Tower Improvements 2,300,000.00 .00 2,300,000.00 .00 .00 .00 2,300,000.00 0 35,738.00 8135 Contractual Services 200,000.00 .00 200,000.00 .00 .00 .00 200,000.00 0 56,632.02 8225 Engineering Fees 175,000.00 .00 175,000.00 .00 .00 .00 175,000.00 0 55,932.50 9120 Machinery and Equipment 500,000.00 .00 500,000.00 .00 .00 .00 500,000.00 0 513,364.46 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 17 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 51 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 02 - Water and Sewer Fund EXPENSE Unit 12 - Utility Expansion Division 91 - Capital 9120.200 Machinery and Equipment-ARPA Project-Aeration Blower .00 .00 .00 .00 .00 .00 .00 +++2,062,862.59 9125 Vehicles 100,000.00 .00 100,000.00 .00 .00 .00 100,000.00 0 58,963.50 Division 91 - Capital Totals $9,975,000.00 $0.00 $9,975,000.00 $0.00 $0.00 $0.00 $9,975,000.00 0%$4,870,586.98 Division 92 - Bonds 9200.032 2015 Refunding-2008 Bond (Principal)725,000.00 .00 725,000.00 .00 .00 .00 725,000.00 0 700,000.00 9200.033 2015 Refunding-2008 Bond (Interest)393,750.00 .00 393,750.00 .00 .00 .00 393,750.00 0 422,750.00 9201.001 IEPA Loan (Principal)169,640.00 .00 169,640.00 84,555.93 .00 84,555.93 85,084.07 50 167,539.55 9201.002 IEPA Loan (Interest)18,367.00 .00 18,367.00 9,447.62 .00 9,447.62 8,919.38 51 20,467.55 9201.003 IEPA Loan L174666 (Principal)146,096.00 .00 146,096.00 .00 .00 .00 146,096.00 0 89,265.69 9201.004 IEPA Loan L174666 (Interest)41,921.00 .00 41,921.00 .00 .00 .00 41,921.00 0 26,928.60 Division 92 - Bonds Totals $1,494,774.00 $0.00 $1,494,774.00 $94,003.55 $0.00 $94,003.55 $1,400,770.45 6%$1,426,951.39 Unit 12 - Utility Expansion Totals $11,469,774.00 $0.00 $11,469,774.00 $94,003.55 $0.00 $94,003.55 $11,375,770.45 1%$6,297,538.37 EXPENSE TOTALS $28,837,692.00 $0.00 $28,837,692.00 $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 1%$22,752,232.65 Fund 02 - Water and Sewer Fund Totals REVENUE TOTALS 28,861,000.00 .00 28,861,000.00 2,171,765.13 .00 2,171,765.13 26,689,234.87 8%35,708,409.53 EXPENSE TOTALS 28,837,692.00 .00 28,837,692.00 255,658.86 5,287.86 255,658.86 28,576,745.28 1%22,752,232.65 Fund 02 - Water and Sewer Fund Totals $23,308.00 $0.00 $23,308.00 $1,916,106.27 ($5,287.86)$1,916,106.27 ($1,887,510.41)$12,956,176.88 Fund 03 - Capital Replacement Fund REVENUE 0800.800 Interest Income .00 .00 .00 2,125.84 .00 2,125.84 (2,125.84)+++53,990.93 0800.827 Unrealized Gain/Loss .00 .00 .00 (840.55).00 (840.55)840.55 +++(10,071.35) REVENUE TOTALS $0.00 $0.00 $0.00 $1,285.29 $0.00 $1,285.29 ($1,285.29)+++$43,919.58 Fund 03 - Capital Replacement Fund Totals REVENUE TOTALS .00 .00 .00 1,285.29 .00 1,285.29 (1,285.29)+++43,919.58 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 Fund 03 - Capital Replacement Fund Totals $0.00 $0.00 $0.00 $1,285.29 $0.00 $1,285.29 ($1,285.29)$43,919.58 Fund 04 - Motor Fuel Tax REVENUE 0450.457 MFT Entitlements 1,775,000.00 .00 1,775,000.00 159,030.62 .00 159,030.62 1,615,969.38 9 1,756,981.00 0700.650 Grant Revenue .00 .00 .00 .00 .00 .00 .00 +++434,757.27 0800.800 Interest Income 75,000.00 .00 75,000.00 .00 .00 .00 75,000.00 0 156,475.74 REVENUE TOTALS $1,850,000.00 $0.00 $1,850,000.00 $159,030.62 $0.00 $159,030.62 $1,690,969.38 9%$2,348,214.01 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 18 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 52 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 04 - Motor Fuel Tax EXPENSE Unit 00 - Non-Departmental Division 91 - Capital 9150 Street Improvements 2,500,000.00 .00 2,500,000.00 .00 .00 .00 2,500,000.00 0 2,287,108.05 9150.001 127th St & Plfd-Naper Rd 2,000,000.00 .00 2,000,000.00 .00 .00 .00 2,000,000.00 0 .00 Division 91 - Capital Totals $4,500,000.00 $0.00 $4,500,000.00 $0.00 $0.00 $0.00 $4,500,000.00 0%$2,287,108.05 Unit 00 - Non-Departmental Totals $4,500,000.00 $0.00 $4,500,000.00 $0.00 $0.00 $0.00 $4,500,000.00 0%$2,287,108.05 EXPENSE TOTALS $4,500,000.00 $0.00 $4,500,000.00 $0.00 $0.00 $0.00 $4,500,000.00 0%$2,287,108.05 Fund 04 - Motor Fuel Tax Totals REVENUE TOTALS 1,850,000.00 .00 1,850,000.00 159,030.62 .00 159,030.62 1,690,969.38 9%2,348,214.01 EXPENSE TOTALS 4,500,000.00 .00 4,500,000.00 .00 .00 .00 4,500,000.00 0%2,287,108.05 Fund 04 - Motor Fuel Tax Totals ($2,650,000.00)$0.00 ($2,650,000.00)$159,030.62 $0.00 $159,030.62 ($2,809,030.62)$61,105.96 Fund 05 - Bond and Interest Fund REVENUE 0999.902 Transfer From Water and Sewer 952,088.00 .00 952,088.00 .00 .00 .00 952,088.00 0 949,100.00 0999.911 Transfer From Capital 2,045,399.00 .00 2,045,399.00 .00 .00 .00 2,045,399.00 0 2,045,191.00 REVENUE TOTALS $2,997,487.00 $0.00 $2,997,487.00 $0.00 $0.00 $0.00 $2,997,487.00 0%$2,994,291.00 EXPENSE Unit 00 - Non-Departmental Division 92 - Bonds 9200.030 2014 Refunding- 2007 Bond (Principal)1,095,000.00 .00 1,095,000.00 .00 .00 .00 1,095,000.00 0 1,060,000.00 9200.031 2014 Refunding- 2007 Bond (Interest)145,350.00 .00 145,350.00 72,675.00 .00 72,675.00 72,675.00 50 177,150.00 9200.034 2020 Refunding-2010 Bond (Principal)945,000.00 .00 945,000.00 .00 .00 .00 945,000.00 0 935,000.00 9200.035 2020 Refunding-2010 Bond (Interest)7,088.00 .00 7,088.00 2,939.90 .00 2,939.90 4,148.10 41 13,607.08 9200.036 2021 Refunding-2012 Bond (Principal)795,000.00 .00 795,000.00 .00 .00 .00 795,000.00 0 790,000.00 9200.037 2021 Refunding-2012 Bond (Interest)10,049.00 .00 10,049.00 .00 .00 .00 10,049.00 0 18,531.45 Division 92 - Bonds Totals $2,997,487.00 $0.00 $2,997,487.00 $75,614.90 $0.00 $75,614.90 $2,921,872.10 3%$2,994,288.53 Unit 00 - Non-Departmental Totals $2,997,487.00 $0.00 $2,997,487.00 $75,614.90 $0.00 $75,614.90 $2,921,872.10 3%$2,994,288.53 EXPENSE TOTALS $2,997,487.00 $0.00 $2,997,487.00 $75,614.90 $0.00 $75,614.90 $2,921,872.10 3%$2,994,288.53 Fund 05 - Bond and Interest Fund Totals REVENUE TOTALS 2,997,487.00 .00 2,997,487.00 .00 .00 .00 2,997,487.00 0%2,994,291.00 EXPENSE TOTALS 2,997,487.00 .00 2,997,487.00 75,614.90 .00 75,614.90 2,921,872.10 3%2,994,288.53 Fund 05 - Bond and Interest Fund Totals $0.00 $0.00 $0.00 ($75,614.90)$0.00 ($75,614.90)$75,614.90 $2.47 Fund 07 - Tort Immunity Fund REVENUE 0400.401 Property Tax Revenue 825,000.00 .00 825,000.00 43,768.08 .00 43,768.08 781,231.92 5 685,178.51 0999.901 Transfer From General .00 .00 .00 .00 .00 .00 .00 +++300,000.00 REVENUE TOTALS $825,000.00 $0.00 $825,000.00 $43,768.08 $0.00 $43,768.08 $781,231.92 5%$985,178.51 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 19 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 53 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 07 - Tort Immunity Fund EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8275 Bond-Treasurer 336.00 .00 336.00 .00 .00 .00 336.00 0 .00 8300 Commercial Umbrella Liability 525,000.00 .00 525,000.00 .00 .00 .00 525,000.00 0 437,163.00 8310 Workman's Compensation Ins.360,000.00 .00 360,000.00 .00 .00 .00 360,000.00 0 310,637.00 Division 00 - Non-Divisional Totals $885,336.00 $0.00 $885,336.00 $0.00 $0.00 $0.00 $885,336.00 0%$747,800.00 Unit 00 - Non-Departmental Totals $885,336.00 $0.00 $885,336.00 $0.00 $0.00 $0.00 $885,336.00 0%$747,800.00 EXPENSE TOTALS $885,336.00 $0.00 $885,336.00 $0.00 $0.00 $0.00 $885,336.00 0%$747,800.00 Fund 07 - Tort Immunity Fund Totals REVENUE TOTALS 825,000.00 .00 825,000.00 43,768.08 .00 43,768.08 781,231.92 5%985,178.51 EXPENSE TOTALS 885,336.00 .00 885,336.00 .00 .00 .00 885,336.00 0%747,800.00 Fund 07 - Tort Immunity Fund Totals ($60,336.00)$0.00 ($60,336.00)$43,768.08 $0.00 $43,768.08 ($104,104.08)$237,378.51 Fund 08 - Audit Fund REVENUE 0400.401 Property Tax Revenue 50,000.00 .00 50,000.00 2,712.16 .00 2,712.16 47,287.84 5 51,599.80 REVENUE TOTALS $50,000.00 $0.00 $50,000.00 $2,712.16 $0.00 $2,712.16 $47,287.84 5%$51,599.80 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8315 Audit Village 47,000.00 .00 47,000.00 .00 .00 .00 47,000.00 0 43,825.00 Division 00 - Non-Divisional Totals $47,000.00 $0.00 $47,000.00 $0.00 $0.00 $0.00 $47,000.00 0%$43,825.00 Unit 00 - Non-Departmental Totals $47,000.00 $0.00 $47,000.00 $0.00 $0.00 $0.00 $47,000.00 0%$43,825.00 EXPENSE TOTALS $47,000.00 $0.00 $47,000.00 $0.00 $0.00 $0.00 $47,000.00 0%$43,825.00 Fund 08 - Audit Fund Totals REVENUE TOTALS 50,000.00 .00 50,000.00 2,712.16 .00 2,712.16 47,287.84 5%51,599.80 EXPENSE TOTALS 47,000.00 .00 47,000.00 .00 .00 .00 47,000.00 0%43,825.00 Fund 08 - Audit Fund Totals $3,000.00 $0.00 $3,000.00 $2,712.16 $0.00 $2,712.16 $287.84 $7,774.80 Fund 10 - Police Pension Fund REVENUE 0800.800 Interest Income 650,000.00 .00 650,000.00 .00 .00 .00 650,000.00 0 1,237,626.80 0800.824 Realized Gain/Loss-SawyerFalduto 300,000.00 .00 300,000.00 .00 .00 .00 300,000.00 0 (41,654.43) 0800.829 Unrealized Gain/Loss Sawyer/Fald 200,000.00 .00 200,000.00 .00 .00 .00 200,000.00 0 (2,890,480.46) 0800.835 Realized Gain/Loss-State Street-IPPIF Consolidated Pool .00 .00 .00 .00 .00 .00 .00 +++1,295,376.11 0800.837 Unrealized Gain/Loss-State Street-IPPIF Consolidated Pool .00 .00 .00 .00 .00 .00 .00 +++426,378.53 0806.000 Other Receipts .00 .00 .00 .00 .00 .00 .00 +++100.00 0818.000 Employee Contributions 695,000.00 .00 695,000.00 .00 .00 .00 695,000.00 0 865,975.35 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 20 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 54 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 10 - Police Pension Fund REVENUE 0819.000 Employer Contributions 1,950,000.00 .00 1,950,000.00 103,456.02 .00 103,456.02 1,846,543.98 5 1,698,688.88 REVENUE TOTALS $3,795,000.00 $0.00 $3,795,000.00 $103,456.02 $0.00 $103,456.02 $3,691,543.98 3%$2,592,010.78 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 3000 Travel/Training 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 3,856.52 5005 Office Supplies/Postage 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 5015 Dues & Subscriptions 8,500.00 .00 8,500.00 .00 .00 .00 8,500.00 0 795.00 8135 Contractual Services 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 51,193.17 8137 Investment Expense 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 130,459.12 8320 IDOI Filing Fee .00 .00 .00 .00 .00 .00 .00 +++8,000.00 8330 Pension Payments 1,250,000.00 .00 1,250,000.00 101,880.75 .00 101,880.75 1,148,119.25 8 1,180,295.18 Division 00 - Non-Divisional Totals $1,454,000.00 $0.00 $1,454,000.00 $101,880.75 $0.00 $101,880.75 $1,352,119.25 7%$1,374,598.99 Unit 00 - Non-Departmental Totals $1,454,000.00 $0.00 $1,454,000.00 $101,880.75 $0.00 $101,880.75 $1,352,119.25 7%$1,374,598.99 EXPENSE TOTALS $1,454,000.00 $0.00 $1,454,000.00 $101,880.75 $0.00 $101,880.75 $1,352,119.25 7%$1,374,598.99 Fund 10 - Police Pension Fund Totals REVENUE TOTALS 3,795,000.00 .00 3,795,000.00 103,456.02 .00 103,456.02 3,691,543.98 3%2,592,010.78 EXPENSE TOTALS 1,454,000.00 .00 1,454,000.00 101,880.75 .00 101,880.75 1,352,119.25 7%1,374,598.99 Fund 10 - Police Pension Fund Totals $2,341,000.00 $0.00 $2,341,000.00 $1,575.27 $0.00 $1,575.27 $2,339,424.73 $1,217,411.79 Fund 11 - Capital Improvement Fund REVENUE 0450.450 Home Rule Sales Tax 6,150,000.00 .00 6,150,000.00 450,853.61 .00 450,853.61 5,699,146.39 7 6,352,949.65 0500.502 Utility Tax 3,225,000.00 .00 3,225,000.00 216,514.83 .00 216,514.83 3,008,485.17 7 3,333,435.40 0500.503 Local Motor Fuel Tax 700,000.00 .00 700,000.00 59,488.42 .00 59,488.42 640,511.58 8 707,335.15 0570.853 Annexation/Impact Fee 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 105,275.17 0570.860 Traffic Impact Fee 75,000.00 .00 75,000.00 3,056.25 .00 3,056.25 71,943.75 4 133,174.50 0570.861 Municipal Facilities Fee 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 78,000.00 0570.876 Recapture Fee 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 316,136.69 0650.670 Impound Fee 25,000.00 .00 25,000.00 2,250.00 .00 2,250.00 22,750.00 9 31,250.00 0650.673 Daily Storage Fee for Impound 3,000.00 .00 3,000.00 60.00 .00 60.00 2,940.00 2 7,975.00 0650.675 Red Light Fines 375,000.00 .00 375,000.00 700.00 .00 700.00 374,300.00 0 370,105.00 0700.100 143rd St Grant(IDOT Reimbursement)8,800,000.00 .00 8,800,000.00 .00 .00 .00 8,800,000.00 0 .00 0700.650 Grant Revenue 1,665,000.00 .00 1,665,000.00 .00 .00 .00 1,665,000.00 0 271,532.75 0700.736 STP Grant 1,500,000.00 .00 1,500,000.00 .00 .00 .00 1,500,000.00 0 .00 0800.800 Interest Income 250,000.00 .00 250,000.00 18,072.41 .00 18,072.41 231,927.59 7 536,550.58 0800.827 Unrealized Gain/Loss .00 .00 .00 .00 .00 .00 .00 +++(8,650.33) 0803.000 Sales-Fixed Assets 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 1,500.00 0805.000 Other Reimbursements 1,050,000.00 .00 1,050,000.00 .00 .00 .00 1,050,000.00 0 114,020.38 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 21 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 55 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 11 - Capital Improvement Fund REVENUE 0806.000 Other Receipts 95,000.00 .00 95,000.00 240.79 .00 240.79 94,759.21 0 775.00 0999.901 Transfer From General 1,400,000.00 .00 1,400,000.00 .00 .00 .00 1,400,000.00 0 1,000,000.00 REVENUE TOTALS $25,383,000.00 $0.00 $25,383,000.00 $751,236.31 $0.00 $751,236.31 $24,631,763.69 3%$13,351,364.94 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8135 Contractual Services 110,000.00 .00 110,000.00 .00 .00 .00 110,000.00 0 92,271.27 Division 00 - Non-Divisional Totals $110,000.00 $0.00 $110,000.00 $0.00 $0.00 $0.00 $110,000.00 0%$92,271.27 Division 91 - Capital 8078 Economic Incentive Rebate .00 .00 .00 .00 .00 .00 .00 +++138,423.92 8140.001 Transportation Plan-Capital .00 .00 .00 .00 .00 .00 .00 +++139,226.45 8225 Engineering Fees 100,000.00 .00 100,000.00 .00 .00 .00 100,000.00 0 82,473.04 9105 Building Improvements 750,000.00 .00 750,000.00 .00 .00 .00 750,000.00 0 361,573.22 9105.005 Building Improvements-Police .00 .00 .00 .00 .00 .00 .00 +++46,970.38 9105.007 Building Improvements-PEMA 350,000.00 .00 350,000.00 .00 .00 .00 350,000.00 0 .00 9107.002 127th St-Plfd/Naperville Rd .00 .00 .00 .00 .00 .00 .00 +++136,471.67 9107.007 119th Street/Rt. 30 .00 .00 .00 .00 .00 .00 .00 +++1,749.79 9112 Sidewalk Curb & Bikepath Replace 700,000.00 .00 700,000.00 .00 .00 .00 700,000.00 0 163,989.23 9120.005 Machinery and Equipment-Police 350,000.00 .00 350,000.00 .00 720.00 .00 349,280.00 0 202,557.79 9120.008 Machinery and Equipment-PW/Community Development 450,000.00 .00 450,000.00 .00 .00 .00 450,000.00 0 723,698.73 9120.050 Machinery and Equipment-Police Body Camera- Reserved 163,000.00 .00 163,000.00 .00 .00 .00 163,000.00 0 116,255.44 9152.001 Street Lights-Replacement 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 33,830.00 9152.004 Settler's Park-Campus Refresh 50,000.00 .00 50,000.00 .00 .00 .00 50,000.00 0 3,756.10 9152.008 Pond Drainage 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 9152.009 Grade Crossing Elimination Study 100,000.00 .00 100,000.00 .00 .00 .00 100,000.00 0 .00 9152.010 Gateway Signage 200,000.00 .00 200,000.00 .00 .00 .00 200,000.00 0 .00 9152.011 Riverfront Engineering(OSLAD)75,000.00 .00 75,000.00 .00 .00 .00 75,000.00 0 .00 9155 Bridge Repairs & Reconstruction 1,025,000.00 .00 1,025,000.00 .00 .00 .00 1,025,000.00 0 12,586.10 9156 Storm & Drainage Improvements 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 75,577.84 9164 Pavement Patching 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 111,165.06 9165 Roadway Improvements 2,750,000.00 .00 2,750,000.00 .00 .00 .00 2,750,000.00 0 3,052,258.83 9165.009 143rd St. East Extension 8,100,000.00 .00 8,100,000.00 .00 .00 .00 8,100,000.00 0 1,377,384.60 9165.019 I-55 Interchange Design 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 9165.027 Lockport St. Bybass 250,000.00 .00 250,000.00 .00 .00 .00 250,000.00 0 .00 9165.028 Renwick Corridor 325,000.00 .00 325,000.00 .00 .00 .00 325,000.00 0 46,359.84 9165.033 143rd Street-West Extension 8,000,000.00 .00 8,000,000.00 .00 .00 .00 8,000,000.00 0 77,215.43 9180.001 Beautification Improvements 150,000.00 .00 150,000.00 6,800.00 .00 6,800.00 143,200.00 5 73,069.52 Division 91 - Capital Totals $24,258,000.00 $0.00 $24,258,000.00 $6,800.00 $720.00 $6,800.00 $24,250,480.00 0%$6,976,592.98 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 22 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 56 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 11 - Capital Improvement Fund EXPENSE Unit 00 - Non-Departmental Division 99 - Transfers 9905 Transfer to Debt Service 2,045,399.00 .00 2,045,399.00 .00 .00 .00 2,045,399.00 0 2,045,191.00 Division 99 - Transfers Totals $2,045,399.00 $0.00 $2,045,399.00 $0.00 $0.00 $0.00 $2,045,399.00 0%$2,045,191.00 Unit 00 - Non-Departmental Totals $26,413,399.00 $0.00 $26,413,399.00 $6,800.00 $720.00 $6,800.00 $26,405,879.00 0%$9,114,055.25 EXPENSE TOTALS $26,413,399.00 $0.00 $26,413,399.00 $6,800.00 $720.00 $6,800.00 $26,405,879.00 0%$9,114,055.25 Fund 11 - Capital Improvement Fund Totals REVENUE TOTALS 25,383,000.00 .00 25,383,000.00 751,236.31 .00 751,236.31 24,631,763.69 3%13,351,364.94 EXPENSE TOTALS 26,413,399.00 .00 26,413,399.00 6,800.00 720.00 6,800.00 26,405,879.00 0%9,114,055.25 Fund 11 - Capital Improvement Fund Totals ($1,030,399.00)$0.00 ($1,030,399.00)$744,436.31 ($720.00)$744,436.31 ($1,774,115.31)$4,237,309.69 Fund 14 - D.A.R.E. Fund REVENUE 0800.800 Interest Income 100.00 .00 100.00 22.05 .00 22.05 77.95 22 152.71 0801.840 DARE Contribution 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 13,748.89 REVENUE TOTALS $15,100.00 $0.00 $15,100.00 $22.05 $0.00 $22.05 $15,077.95 0%$13,901.60 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8245 D.A.R.E. Program 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 18,223.93 Division 00 - Non-Divisional Totals $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$18,223.93 Unit 00 - Non-Departmental Totals $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$18,223.93 EXPENSE TOTALS $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$18,223.93 Fund 14 - D.A.R.E. Fund Totals REVENUE TOTALS 15,100.00 .00 15,100.00 22.05 .00 22.05 15,077.95 0%13,901.60 EXPENSE TOTALS 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0%18,223.93 Fund 14 - D.A.R.E. Fund Totals ($4,900.00)$0.00 ($4,900.00)$22.05 $0.00 $22.05 ($4,922.05)($4,322.33) Fund 17 - Tax Increment Financing-Downtown REVENUE 0400.401 Property Tax Revenue 750,000.00 .00 750,000.00 76,233.72 .00 76,233.72 673,766.28 10 747,530.96 0800.800 Interest Income 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 REVENUE TOTALS $750,500.00 $0.00 $750,500.00 $76,233.72 $0.00 $76,233.72 $674,266.28 10%$747,530.96 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8077 Property Tax Rebate 350,000.00 .00 350,000.00 .00 .00 .00 350,000.00 0 350,222.22 Division 00 - Non-Divisional Totals $350,000.00 $0.00 $350,000.00 $0.00 $0.00 $0.00 $350,000.00 0%$350,222.22 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 23 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 57 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 17 - Tax Increment Financing-Downtown EXPENSE Unit 00 - Non-Departmental Division 91 - Capital 8135 Contractual Services 225,000.00 .00 225,000.00 .00 .00 .00 225,000.00 0 552,614.03 9199 Facade Improvements 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 13,512.38 Division 91 - Capital Totals $245,000.00 $0.00 $245,000.00 $0.00 $0.00 $0.00 $245,000.00 0%$566,126.41 Unit 00 - Non-Departmental Totals $595,000.00 $0.00 $595,000.00 $0.00 $0.00 $0.00 $595,000.00 0%$916,348.63 EXPENSE TOTALS $595,000.00 $0.00 $595,000.00 $0.00 $0.00 $0.00 $595,000.00 0%$916,348.63 Fund 17 - Tax Increment Financing-Downtown Totals REVENUE TOTALS 750,500.00 .00 750,500.00 76,233.72 .00 76,233.72 674,266.28 10%747,530.96 EXPENSE TOTALS 595,000.00 .00 595,000.00 .00 .00 .00 595,000.00 0%916,348.63 Fund 17 - Tax Increment Financing-Downtown Totals $155,500.00 $0.00 $155,500.00 $76,233.72 $0.00 $76,233.72 $79,266.28 ($168,817.67) Fund 18 - Tax Increment Financing-Rt 30 REVENUE 0400.401 Property Tax Revenue 800,000.00 .00 800,000.00 7,490.24 .00 7,490.24 792,509.76 1 639,912.70 0800.800 Interest Income 50.00 .00 50.00 .00 .00 .00 50.00 0 .00 REVENUE TOTALS $800,050.00 $0.00 $800,050.00 $7,490.24 $0.00 $7,490.24 $792,559.76 1%$639,912.70 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 8077 Property Tax Rebate 400,000.00 .00 400,000.00 .00 .00 .00 400,000.00 0 299,802.38 Division 00 - Non-Divisional Totals $400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $400,000.00 0%$299,802.38 Unit 00 - Non-Departmental Totals $400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $400,000.00 0%$299,802.38 EXPENSE TOTALS $400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $400,000.00 0%$299,802.38 Fund 18 - Tax Increment Financing-Rt 30 Totals REVENUE TOTALS 800,050.00 .00 800,050.00 7,490.24 .00 7,490.24 792,559.76 1%639,912.70 EXPENSE TOTALS 400,000.00 .00 400,000.00 .00 .00 .00 400,000.00 0%299,802.38 Fund 18 - Tax Increment Financing-Rt 30 Totals $400,050.00 $0.00 $400,050.00 $7,490.24 $0.00 $7,490.24 $392,559.76 $340,110.32 Fund 26 - Sex Offender's Registration Fund REVENUE 0600.606 Sex Offenders Registration .00 .00 .00 .00 .00 .00 .00 +++670.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$670.00 EXPENSE Unit 00 - Non-Departmental Division 00 - Non-Divisional 9290 Sex Offender's Registration Fee .00 .00 .00 .00 .00 .00 .00 +++500.00 Division 00 - Non-Divisional Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$500.00 Unit 00 - Non-Departmental Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$500.00 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 24 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 58 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 26 - Sex Offender's Registration Fund EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$500.00 Fund 26 - Sex Offender's Registration Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++670.00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++500.00 Fund 26 - Sex Offender's Registration Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170.00 Fund 27 - Alcohol Enforcement Fund REVENUE 0600.610 Alcohol Fines 15,000.00 .00 15,000.00 1,400.00 .00 1,400.00 13,600.00 9 22,523.00 0800.800 Interest Income 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 REVENUE TOTALS $15,100.00 $0.00 $15,100.00 $1,400.00 $0.00 $1,400.00 $13,700.00 9%$22,523.00 EXPENSE Unit 00 - Non-Departmental Division 99 - Transfers 9901 Transfer to General 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 20,000.00 Division 99 - Transfers Totals $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$20,000.00 Unit 00 - Non-Departmental Totals $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$20,000.00 EXPENSE TOTALS $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0%$20,000.00 Fund 27 - Alcohol Enforcement Fund Totals REVENUE TOTALS 15,100.00 .00 15,100.00 1,400.00 .00 1,400.00 13,700.00 9%22,523.00 EXPENSE TOTALS 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0%20,000.00 Fund 27 - Alcohol Enforcement Fund Totals ($4,900.00)$0.00 ($4,900.00)$1,400.00 $0.00 $1,400.00 ($6,300.00)$2,523.00 Fund 28 - Drug Enforcement Fund REVENUE 0600.611 Drug Fines .00 .00 .00 .00 .00 .00 .00 +++1,993.50 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$1,993.50 Fund 28 - Drug Enforcement Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++1,993.50 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 Fund 28 - Drug Enforcement Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,993.50 Fund 29 - Police Vehicle Replacement Fund REVENUE 0600.612 Vehicle Replacement-Will .00 .00 .00 20.00 .00 20.00 (20.00)+++300.00 REVENUE TOTALS $0.00 $0.00 $0.00 $20.00 $0.00 $20.00 ($20.00)+++$300.00 EXPENSE Unit 00 - Non-Departmental Division 91 - Capital 9120 Machinery and Equipment .00 .00 .00 .00 .00 .00 .00 +++76,932.70 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 25 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 59 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 29 - Police Vehicle Replacement Fund EXPENSE Unit 00 - Non-Departmental Division 91 - Capital Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$76,932.70 Unit 00 - Non-Departmental Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$76,932.70 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$76,932.70 Fund 29 - Police Vehicle Replacement Fund Totals REVENUE TOTALS .00 .00 .00 20.00 .00 20.00 (20.00)+++300.00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++76,932.70 Fund 29 - Police Vehicle Replacement Fund Totals $0.00 $0.00 $0.00 $20.00 $0.00 $20.00 ($20.00)($76,632.70) Fund 40 - PEMA Fund REVENUE 0801.822 Donation/Contribution .00 .00 .00 .00 .00 .00 .00 +++4,000.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$4,000.00 Fund 40 - PEMA Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++4,000.00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 Fund 40 - PEMA Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 Grand Totals REVENUE TOTALS 100,552,722.00 .00 100,552,722.00 7,205,908.58 .00 7,205,908.58 93,346,813.42 7%97,437,795.33 EXPENSE TOTALS 100,599,123.00 .00 100,599,123.00 2,174,776.11 453,739.44 2,174,776.11 97,970,607.45 3%70,346,518.04 Grand Totals ($46,401.00)$0.00 ($46,401.00)$5,031,132.47 ($453,739.44)$5,031,132.47 ($4,623,794.03)$27,091,277.29 Run by Colleen Thornton on 06/13/2023 01:53:40 PM Page 26 of 26 Budget Performance Report Fiscal Year to Date 05/31/23 Exclude Rollup Account 60 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD $3,887,488.96 $0.00 $3,887,488.96 $31,322,996.04 11%$3,959,657.01 .00 .00 .00 .00 +++.00 257,001.98 156,969.01 257,001.98 11,030,999.01 4 580,465.86 1,128,666.42 12,327.73 1,128,666.42 14,583,338.85 7 1,076,679.89 341.76 .00 341.76 156,108.24 0 169.13 209,286.12 278,434.84 209,286.12 4,472,704.04 10 159,247.44 138,406.88 .00 138,406.88 1,946,603.12 7 145,922.18 1,118.44 .00 1,118.44 56,902.56 2 (900.00) $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 6%$1,961,584.50 3,887,488.96 .00 3,887,488.96 31,322,996.04 11%3,959,657.01 1,734,821.60 447,731.58 1,734,821.60 32,246,655.82 6%1,961,584.50 $2,152,667.36 ($447,731.58)$2,152,667.36 ($923,659.78)$1,998,072.51 Grand Totals 3,887,488.96 .00 3,887,488.96 31,322,996.04 11%3,959,657.01 1,734,821.60 447,731.58 1,734,821.60 32,246,655.82 6%1,961,584.50 Grand Totals $2,152,667.36 ($447,731.58)$2,152,667.36 ($923,659.78)$1,998,072.51 EXPENSE TOTALS 34,429,209.00 $781,276.00 Fund 01 - General Fund Totals $781,276.00 REVENUE TOTALS 35,210,485.00 Fund 01 - General Fund Totals REVENUE TOTALS 35,210,485.00 EXPENSE TOTALS 34,429,209.00 Unit 50 - Police Commission 58,021.00 EXPENSE TOTALS $34,429,209.00 Unit 07 - PEMA 156,450.00 Unit 08 - Street Department 4,960,425.00 Unit 09 - Community Development 2,085,010.00 Unit 00 - Non-Departmental .00 Unit 04 - Administration/Finance 11,444,970.00 Unit 05 - Police Department 15,724,333.00 Fund 01 - General Fund REVENUE REVENUE TOTALS $35,210,485.00 EXPENSE Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget Run by Traci Pleckham on 06/14/2023 09:04:14 AM Page 1 of 1 61 Current Month YTD Budget - YTD % Used/2023 Actual Transactions Transactions Transactions Rec'd Prior Year YTD *UNAUDITED 2022 Actual 2021 Actual 2020 Actual 413,406.85 413,406.85 6,919,633.15 6 371,741.51 7,186,519.28 7,240,883.72 7,023,861.84 6,302,841.60 1,966,707.64 1,966,707.64 14,898,292.36 12 2,207,468.70 18,689,188.95 16,689,021.65 13,220,143.43 11,556,110.43 124,367.64 124,367.64 1,281,632.36 9 104,517.57 1,430,110.28 1,265,768.28 972,348.60 1,008,303.57 205,526.99 205,526.99 1,522,673.01 12 220,149.53 2,217,946.10 2,129,562.64 1,724,514.60 1,460,593.29 35,257.38 35,257.38 498,742.62 7 11,255.00 656,953.30 562,840.22 524,874.17 678,495.48 943,089.14 943,089.14 4,941,905.86 16 868,780.25 5,868,375.07 5,589,076.93 5,257,179.67 5,173,763.26 17,385.27 17,385.27 28,364.73 38 381.45 75,353.90 81,260.74 1,932,957.98 65,421.56 143,186.06 143,186.06 416,813.94 26 135,498.79 600,279.94 605,638.10 572,856.47 601,566.68 19,388.05 19,388.05 130,611.95 13 20,956.25 442,454.28 (91,661.44)52,735.64 380,540.01 11,498.46 11,498.46 112,001.54 9 14,449.98 240,702.58 228,563.19 174,773.11 142,969.99 7,675.48 7,675.48 552,324.52 1 4,457.98 504,091.74 485,539.82 103,443.37 468,281.18 .00 .00 20,000.00 0 .00 20,000.00 25,000.00 25,000.00 25,000.00 $3,887,488.96 $3,887,488.96 $31,322,996.04 11%$3,959,657.01 $37,931,975.42 $34,811,493.85 $31,584,688.88 $27,863,887.05 $3,887,488.96 $3,887,488.96 $31,322,996.04 $3,959,657.01 $37,931,975.42 $34,811,493.85 $31,584,688.88 $27,863,887.05Fund 01 - General Fund Totals $35,210,485.00 Interfund Transfers 20,000.00 REVENUE TOTALS $35,210,485.00 Investment Income 150,000.00 Miscellaneous 123,500.00 Intergovernmental 560,000.00 Charges for Services 5,884,995.00 Grants 45,750.00 Franchise Fees 560,000.00 Other Taxes 1,406,000.00 Licenses and Permits 1,728,200.00 Fines and Forfeits 534,000.00 Fund 01 - General Fund REVENUE Property Taxes 7,333,040.00 State of Illinois Taxes 16,865,000.00 Revenue Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Classification Budget Run by Traci Pleckham on 06/14/2023 08:47:32 AM Page 1 of 1 62 Current Month YTD Budget - YTD % Used/ Account Description Transactions Transactions Transactions Rec'd Prior Year YTD Property Tax Revenue 254,318.45 254,318.45 4,153,721.55 6 231,270.28 Property Tax Rev-Road & Bridge 25,087.34 25,087.34 374,912.66 6 23,684.96 Property Tax Rev-Police Pension 103,456.02 103,456.02 1,846,543.98 5 87,281.11 Property Tax Revenue-IMRF 30,545.04 30,545.04 544,454.96 5 29,505.16 $413,406.85 $413,406.85 $6,919,633.15 6%$371,741.51 Municipal Sales Tax 709,608.66 709,608.66 7,790,391.34 8 614,568.67 Illinois Income Tax 1,076,761.11 1,076,761.11 5,523,238.89 16 1,420,843.90 Replacement Tax 31,760.01 31,760.01 58,239.99 35 35,504.44 Replacement Tax-Library 10,848.00 10,848.00 (10,848.00)+++.00 Local Use Tax 137,729.86 137,729.86 1,537,270.14 8 136,551.69 $1,966,707.64 $1,966,707.64 $14,898,292.36 12%$2,207,468.70 Hotel/Motel Tax .00 .00 1,000.00 0 .00 Amusement Tax 5,373.00 5,373.00 (373.00)107 .00 Local Motor Fuel Tax 118,994.64 118,994.64 1,281,005.36 8 104,517.57 $124,367.64 $124,367.64 $1,281,632.36 9%$104,517.57 Liquor License 36,700.00 36,700.00 63,300.00 37 40,650.00 Contractors License 6,300.00 6,300.00 38,700.00 14 5,400.00 Cigarette License 3,250.00 3,250.00 2,750.00 54 3,500.00 Scavenger License .00 .00 200.00 0 50.00 Business License 1,100.00 1,100.00 48,900.00 2 1,325.00 Building Permit 153,475.05 153,475.05 1,346,524.95 10 165,343.96 Sign Permit 526.94 526.94 4,473.06 11 870.57 Special Movement Permit 4,075.00 4,075.00 15,925.00 20 2,700.00 Solicitors Permit 100.00 100.00 1,900.00 5 310.00 $205,526.99 $205,526.99 $1,522,673.01 12%$220,149.53Licenses and Permits Totals $1,728,200.00 0570.560 2,000.00 0570.555 1,500,000.00 0570.556 5,000.00 0570.557 20,000.00 0550.553 6,000.00 0550.554 200.00 0550.558 50,000.00 Licenses and Permits 0550.551 100,000.00 0550.552 45,000.00 0500.501 5,000.00 0500.503 1,400,000.00 Other Taxes Totals $1,406,000.00 State of Illinois Taxes Totals $16,865,000.00 Other Taxes 0500.500 1,000.00 0450.453 90,000.00 0450.454 .00 0450.455 1,675,000.00 0450.451 8,500,000.00 0450.452 6,600,000.00 0400.404 575,000.00 Property Taxes Totals $7,333,040.00 State of Illinois Taxes 0400.401 4,408,040.00 0400.402 400,000.00 0400.403 1,950,000.00 Fund 01 - General Fund REVENUE Property Taxes Revenue Budget by Account Classification Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Account Budget Run by Traci Pleckham on 06/14/2023 10:00:52 AM Page 1 of 3 63 Current Month YTD Budget - YTD % Used/ Account Description Transactions Transactions Transactions Rec'd Prior Year YTD Revenue Budget by Account Classification Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Account Budget County Court Fines 21,473.49 21,473.49 303,526.51 7 .00 Administrative Fines(P-Tickets)9,695.00 9,695.00 90,305.00 10 11,095.00 Asset Seizure-Non Federal 3,228.89 3,228.89 96,771.11 3 .00 Alarm Fees 200.00 200.00 800.00 20 .00 Kendall County Court Fines .00 .00 3,000.00 0 .00 Administrative Fines- Late Fee 660.00 660.00 4,340.00 13 160.00 Asset Seizure-Federal (Dept of Justice Equitable Share) .00 .00 .00 +++.00 Asset Seizure-Federal (U.S. Treasury Equitable Share) .00 .00 .00 +++.00 $35,257.38 $35,257.38 $498,742.62 7%$11,255.00 Garbage Fee 903,579.96 903,579.96 4,361,265.04 17 846,552.61 Garbage Penalty 5,270.27 5,270.27 34,729.73 13 5,087.32 Zoning Applications 18,158.00 18,158.00 (3,158.00)121 2,946.00 Planning Fees 450.00 450.00 (450.00)+++.00 Accident Report Fees 960.00 960.00 4,040.00 19 810.00 Copies-Maps & Ordinances 100.75 100.75 1,399.25 7 100.50 Impound Fee 2,250.00 2,250.00 22,750.00 9 1,500.00 Parking Lot Revenue 1,200.00 1,200.00 800.00 60 1,900.00 Tower Rent 6,090.16 6,090.16 40,359.84 13 3,870.81 Rental Income 4,100.00 4,100.00 45,100.00 8 4,100.00 Rental-Community/Multi Room 30.00 30.00 970.00 3 .00 Special Detail/OT Reimbursement 900.00 900.00 84,100.00 1 1,913.01 Water & Sewer Service Charge .00 .00 350,000.00 0 .00 $943,089.14 $943,089.14 $4,941,905.86 16%$868,780.25 Bulletproof Vest Grant 1,458.00 1,458.00 1,542.00 49 381.45 Tobacco Grant .00 .00 2,750.00 0 .00 Traffic Grant 15,927.27 15,927.27 24,072.73 40 .00 $17,385.27 $17,385.27 $28,364.73 38%$381.45 0700.717 40,000.00 Grants Totals $45,750.00 Grants 0650.904 85,000.00 0690.902 350,000.00 0700.704 3,000.00 0700.710 2,750.00 0650.825 49,200.00 0650.830 1,000.00 0650.815 2,000.00 0650.818 46,450.00 Charges for Services Totals $5,884,995.00 0650.653 5,000.00 0650.654 1,500.00 0650.670 25,000.00 0650.651 15,000.00 0650.652 .00 0600.632 .00 0600.604 1,000.00 0600.605 3,000.00 0600.607 5,000.00 0620.656 40,000.00 Fines and Forfeits Totals $534,000.00 Charges for Services 0620.655 5,264,845.00 0600.602 100,000.00 0600.603 100,000.00 Fines and Forfeits 0600.630 .00 0600.601 325,000.00 Run by Traci Pleckham on 06/14/2023 10:00:52 AM Page 2 of 3 64 Current Month YTD Budget - YTD % Used/ Account Description Transactions Transactions Transactions Rec'd Prior Year YTD Revenue Budget by Account Classification Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Account Budget AT&T Franchise Fees 17,633.30 17,633.30 62,366.70 22 624.13 Cable TV-Franchise Fees 125,552.76 125,552.76 354,447.24 26 134,874.66 $143,186.06 $143,186.06 $416,813.94 26%$135,498.79 Interest Income 19,831.12 19,831.12 130,168.88 13 8,889.85 Realized Gain/Loss On Investment .00 .00 .00 +++.00 Unrealized Gain/Loss 933.54 933.54 (933.54)+++4,023.14 Unrealized Gain/Loss IMET (1,376.61)(1,376.61)1,376.61 +++8,043.26 $19,388.05 $19,388.05 $130,611.95 13%$20,956.25 Event Sponsorship Program .00 .00 2,000.00 0 2,000.00 Amphitheater Rent .00 .00 500.00 0 .00 Donation/Contribution .00 .00 5,000.00 0 .00 Sales-Fixed Assets .00 .00 1,000.00 0 .00 Other Reimbursements 9,927.64 9,927.64 80,072.36 11 11,265.39 Other Receipts 1,570.82 1,570.82 23,429.18 6 1,184.59 $11,498.46 $11,498.46 $112,001.54 9%$14,449.98 School Liaison Reimbursement .00 .00 550,000.00 0 .00 HIDTA/Organized Crime Reimb 7,675.48 7,675.48 2,324.52 77 4,457.98 $7,675.48 $7,675.48 $552,324.52 1%$4,457.98 Transfer From Alcohol Enforc..00 .00 20,000.00 0 .00 $0.00 $0.00 $20,000.00 0%$0.00 $3,887,488.96 $3,887,488.96 $31,322,996.04 11%$3,959,657.01 $3,887,488.96 $3,887,488.96 $31,322,996.04 $3,959,657.01 Grand Totals $3,887,488.96 $3,887,488.96 $31,322,996.04 $3,959,657.01 0999.927 20,000.00 Interfund Transfers Fund 01 - General Fund Totals $35,210,485.00 $35,210,485.00 Interfund Transfers Totals $20,000.00 REVENUE TOTALS $35,210,485.00 Miscellaneous Totals $123,500.00 Intergovernmental 0805.000 90,000.00 0806.000 25,000.00 Intergovernmental Totals $560,000.00 0860.804 550,000.00 0860.819 10,000.00 0801.802 500.00 Miscellaneous 0801.200 2,000.00 0803.000 1,000.00 0801.822 5,000.00 0800.827 .00 0800.830 .00 Investment Income Totals $150,000.00 Investment Income 0800.800 150,000.00 0800.826 .00 0750.750 80,000.00 0750.751 480,000.00 Franchise Fees Totals $560,000.00 Franchise Fees Run by Traci Pleckham on 06/14/2023 10:00:52 AM Page 3 of 3 65 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD .00 .00 .00 .00 +++.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 .00 .00 .00 5,116,915.00 0 .00 4,116.99 .00 4,116.99 409,183.01 1 9,235.64 87,088.50 .00 87,088.50 1,529,086.50 5 97,936.51 17,972.61 .00 17,972.61 214,912.39 8 15,028.25 10,537.78 .00 10,537.78 210,072.22 5 7,994.77 23,339.43 .00 23,339.43 316,950.57 7 25,824.89 73,051.34 156,969.01 73,051.34 1,322,524.65 15 81,612.11 40,895.33 .00 40,895.33 511,354.67 7 42,833.69 .00 .00 .00 .00 +++.00 .00 .00 .00 1,400,000.00 0 300,000.00 $257,001.98 $156,969.01 $257,001.98 $11,030,999.01 4%$580,465.86 42,281.64 4,332.77 42,281.64 534,650.59 8 37,503.07 711,344.43 3,799.69 711,344.43 9,588,106.88 7 643,399.51 269,631.68 1,600.03 269,631.68 3,288,929.29 8 261,335.98 .00 .00 .00 .00 +++.00 918.00 .00 918.00 99,082.00 1 .00 10,384.20 .00 10,384.20 24,615.80 30 .00 93,536.27 600.24 93,536.27 844,519.49 10 134,441.33 .00 .00 .00 .00 +++.00 .00 1,995.00 .00 189,005.00 1 .00 570.20 .00 570.20 14,429.80 4 .00 $1,128,666.42 $12,327.73 $1,128,666.42 $14,583,338.85 7%$1,076,679.89 341.76 .00 341.76 156,108.24 0 169.13 $341.76 $0.00 $341.76 $156,108.24 0%$169.13Unit 07 - PEMA Totals $156,450.00 Unit 05 - Police Department Totals $15,724,333.00 Unit 07 - PEMA Division 07 - PEMA Program 156,450.00 Division 57 - Court Services .00 Division 91 - Capital 191,000.00 Division 93 - Contingencies 15,000.00 Division 54 - Seizure/Forfeiture 100,000.00 Division 55 - Police Special Activities 35,000.00 Division 56 - Police Support Services 938,656.00 Division 51 - Police Patrol 10,303,251.00 Division 52 - Police Administration 3,560,161.00 Division 53 - Police Records .00 Unit 04 - Administration/Finance Totals $11,444,970.00 Unit 05 - Police Department Division 02 - Administration Program 581,265.00 Division 09 - Legal Program 552,250.00 Division 93 - Contingencies .00 Division 99 - Transfers 1,400,000.00 Division 04 - Facility Management Program 220,610.00 Division 06 - Human Resources Program 340,290.00 Division 08 - IT Program 1,552,545.00 Division 01 - Legislative Program 413,300.00 Division 02 - Administration Program 1,616,175.00 Division 03 - Community Relations Program 232,885.00 Unit 00 - Non-Departmental Totals $0.00 Unit 04 - Administration/Finance Division 00 - Non-Divisional 5,116,915.00 Fund 01 - General Fund EXPENSE Unit 00 - Non-Departmental Division 94 - Contra .00 Expense Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget Run by Traci Pleckham on 06/14/2023 09:57:02 AM Page 1 of 2 66 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Expense Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget 53,084.31 .00 53,084.31 744,655.69 7 22,859.80 116,746.53 278,434.84 116,746.53 3,211,708.63 11 100,821.49 .00 .00 .00 .00 +++.00 12,488.29 .00 12,488.29 225,596.71 5 11,309.15 26,966.99 .00 26,966.99 290,743.01 8 24,257.00 $209,286.12 $278,434.84 $209,286.12 $4,472,704.04 10%$159,247.44 49,407.45 .00 49,407.45 810,372.55 6 48,597.16 88,999.43 .00 88,999.43 1,136,230.57 7 97,325.02 .00 .00 .00 .00 +++.00 $138,406.88 $0.00 $138,406.88 $1,946,603.12 7%$145,922.18 1,118.44 .00 1,118.44 56,902.56 2 (900.00) $1,118.44 $0.00 $1,118.44 $56,902.56 2%($900.00) $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 6%$1,961,584.50 $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 $1,961,584.50 Grand Totals $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 $1,961,584.50$34,429,209.00 Unit 50 - Police Commission Totals $58,021.00 EXPENSE TOTALS $34,429,209.00 Fund 01 - General Fund Totals $34,429,209.00 Unit 09 - Community Development Totals $2,085,010.00 Unit 50 - Police Commission Division 02 - Administration Program 58,021.00 Division 20 - Planning Program 859,780.00 Division 21 - Building Program 1,225,230.00 Division 24 - Historic Preservation Program .00 Division 63 - Vehicle Maintenance Program 317,710.00 Unit 08 - Street Department Totals $4,960,425.00 Unit 09 - Community Development Division 60 - Street Maintenance Program 3,606,890.00 Division 61 - Snow and Ice Removal Program .00 Division 62 - Forestry Program 238,085.00 Unit 08 - Street Department Division 02 - Administration Program 797,740.00 Run by Traci Pleckham on 06/14/2023 09:57:02 AM Page 2 of 2 67 Current Month YTD YTD Budget - YTD % Used/ Organization Description Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD General Fund,Non-Departmental .00 .00 .00 .00 +++.00 General Fund,Administration/Finance 149,478.41 .00 149,478.41 2,026,021.59 7 147,523.44 General Fund,Police Department 705,628.06 .00 705,628.06 8,753,209.94 7 630,769.60 General Fund,PEMA .00 .00 .00 .00 +++.00 General Fund,Street Department 139,154.93 .00 139,154.93 1,822,845.07 7 113,731.95 General Fund,Community Development 92,258.28 .00 92,258.28 1,219,741.72 7 87,240.87 General Fund,Police Commission 1,038.97 .00 1,038.97 5,461.03 16 .00 $1,087,558.65 $0.00 $1,087,558.65 $13,827,279.35 7%$979,265.86 General Fund,Administration/Finance 73,786.68 .00 73,786.68 834,418.32 8 93,870.86 General Fund,Police Department 348,487.45 6,100.00 348,487.45 3,989,159.55 8 369,983.52 General Fund,PEMA .00 .00 .00 4,000.00 0 .00 General Fund,Street Department 80,696.65 .00 80,696.65 726,228.35 10 76,479.06 General Fund,Community Development 45,823.83 .00 45,823.83 467,936.17 9 57,821.09 General Fund,Police Commission 79.47 .00 79.47 1,841.53 4 .00 $548,874.08 $6,100.00 $548,874.08 $6,023,583.92 8%$598,154.53 General Fund,Administration/Finance .00 .00 .00 22,050.00 0 .00 General Fund,Police Department .00 .00 .00 74,820.00 0 .00 General Fund,PEMA .00 .00 .00 19,000.00 0 .00 General Fund,Street Department 131.32 .00 131.32 203,368.68 0 .00 General Fund,Community Development .00 .00 .00 10,500.00 0 .00 $131.32 $0.00 $131.32 $329,738.68 0%$0.00 General Fund,Administration/Finance 3,498.83 .00 3,498.83 169,301.17 2 4,663.50 General Fund,Police Department 18,839.88 .00 18,839.88 387,100.12 5 22,610.68 General Fund,PEMA 335.76 .00 335.76 30,164.24 1 169.13 General Fund,Street Department (13,206.78)183,681.79 (13,206.78)420,524.99 29 (17,944.50) General Fund,Community Development 324.77 .00 324.77 35,925.23 1 860.22 General Fund,Police Commission .00 .00 .00 2,600.00 0 .00 $9,792.46 $183,681.79 $9,792.46 $1,045,615.75 16%$10,359.03 01-09 36,250.00 01-50 2,600.00 Supplies and Commodities Totals $1,239,090.00 01-05 405,940.00 01-07 30,500.00 01-08 591,000.00 Utilities Totals $329,870.00 Supplies and Commodities 01-04 172,800.00 01-07 19,000.00 01-08 203,500.00 01-09 10,500.00 Utilities 01-04 22,050.00 01-05 74,820.00 01-09 513,760.00 01-50 1,921.00 Benefits Totals $6,578,558.00 01-05 4,343,747.00 01-07 4,000.00 01-08 806,925.00 Salaries and Wages Totals $14,914,838.00 Benefits 01-04 908,205.00 01-08 1,962,000.00 01-09 1,312,000.00 01-50 6,500.00 01-04 2,175,500.00 01-05 9,458,838.00 01-07 .00 EXPENSE Salaries and Wages 01-00 .00 Expense Budget Cross Organization Report by Account Classification Through 05/31/23 Prior Fiscal Year Activity Included Adopted Organization Budget Run by Traci Pleckham on 06/14/2023 10:02:16 AM Page 1 of 2 68 Current Month YTD YTD Budget - YTD % Used/ Organization Description Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Expense Budget Cross Organization Report by Account Classification Through 05/31/23 Prior Fiscal Year Activity Included Adopted Organization Budget General Fund,Administration/Finance 30,238.06 156,969.01 30,238.06 6,075,707.93 3 34,408.06 General Fund,Police Department 55,140.83 4,232.73 55,140.83 1,165,614.44 5 53,316.09 General Fund,PEMA 6.00 .00 6.00 89,944.00 0 .00 General Fund,Street Department 2,510.00 94,753.05 2,510.00 1,299,736.95 7 (13,019.07) General Fund,Community Development .00 .00 .00 212,500.00 0 .00 General Fund,Police Commission .00 .00 .00 47,000.00 0 (900.00) $87,894.89 $255,954.79 $87,894.89 $8,890,503.32 4%$73,805.08 General Fund,Administration/Finance .00 .00 .00 1,903,500.00 0 300,000.00 General Fund,Police Department 570.20 1,995.00 570.20 213,434.80 1 .00 General Fund,PEMA .00 .00 .00 13,000.00 0 .00 General Fund,Street Department .00 .00 .00 .00 +++.00 General Fund,Community Development .00 .00 .00 .00 +++.00 General Fund,Police Commission .00 .00 .00 .00 +++.00 $570.20 $1,995.00 $570.20 $2,129,934.80 0%$300,000.00 $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 6%$1,961,584.50 Grand Totals $1,734,821.60 $447,731.58 $1,734,821.60 $32,246,655.82 $1,961,584.50$34,429,209.00 Other Totals $2,132,500.00 EXPENSE TOTALS $34,429,209.00 01-08 .00 01-09 .00 01-50 .00 01-04 1,903,500.00 01-05 216,000.00 01-07 13,000.00 01-50 47,000.00 Contractual Services Totals $9,234,353.00 Other 01-07 89,950.00 01-08 1,397,000.00 01-09 212,500.00 Contractual Services 01-04 6,262,915.00 01-05 1,224,988.00 Run by Traci Pleckham on 06/14/2023 10:02:16 AM Page 2 of 2 69 Current Month YTD Budget - YTD % Used/2023 Actual Transactions Transactions Transactions Rec'd Prior Year YTD *UNAUDITED 2022 Actual 2021 Actual 2020 Actual 225,393.00 225,393.00 2,774,607.00 8 204,582.61 3,175,998.39 2,993,857.02 2,114,518.07 1,801,904.09 276,604.57 276,604.57 1,878,395.43 13 257,216.47 4,378,994.43 3,737,652.15 3,410,305.48 1,593,513.50 1,637,916.93 1,637,916.93 19,001,083.07 8 1,576,694.81 20,606,939.85 19,679,119.70 19,140,281.55 16,846,437.63 .00 .00 980,000.00 0 .00 3,014,819.33 .00 .00 .00 31,850.63 31,850.63 118,149.37 21 32,635.80 883,868.36 (177,283.23)62,162.54 404,487.95 .00 .00 28,000.00 0 .00 45,283.31 2,758,203.94 982,111.32 .00 .00 .00 1,909,000.00 0 2,442,493.22 3,602,505.86 .00 .00 2,441,470.47 .00 .00 .00 +++.00 .00 .00 .00 .00 $2,171,765.13 $2,171,765.13 $26,689,234.87 8%$4,513,622.91 $35,708,409.53 $28,991,549.58 $25,709,378.96 $23,087,813.64 $2,171,765.13 $2,171,765.13 $26,689,234.87 $4,513,622.91 $35,708,409.53 $28,991,549.58 $25,709,378.96 $23,087,813.64 Revenue Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Classification Budget Fund 02 - Water and Sewer Fund REVENUE State of Illinois Taxes 3,000,000.00 Licenses and Permits 2,155,000.00 Charges for Services 20,639,000.00 Grants 980,000.00 Investment Income 150,000.00 Miscellaneous 28,000.00 Debt Proceeds 1,909,000.00 Interfund Transfers .00 REVENUE TOTALS $28,861,000.00 Fund 02 - Water and Sewer Fund Totals $28,861,000.00 Run by Traci Pleckham on 06/14/2023 08:45:02 AM Page 1 of 1 70 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD 31,209.15 .00 31,209.15 1,333,677.85 2 41,375.55 43,296.32 .00 43,296.32 12,634,300.68 0 52,164.44 .00 .00 .00 .00 +++.00 .00 .00 .00 .00 +++.00 $74,505.47 $0.00 $74,505.47 $13,967,978.53 1%$93,539.99 32,601.02 .00 32,601.02 1,031,785.98 3 27,834.01 54,548.82 5,287.86 54,548.82 2,201,210.32 3 (175.05) .00 .00 .00 .00 +++.00 .00 .00 .00 .00 +++.00 $87,149.84 $5,287.86 $87,149.84 $3,232,996.30 3%$27,658.96 .00 .00 .00 9,975,000.00 0 (19,635.54) 94,003.55 .00 94,003.55 1,400,770.45 6 94,003.55 .00 .00 .00 .00 +++.00 $94,003.55 $0.00 $94,003.55 $11,375,770.45 1%$74,368.01 $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 1%$195,566.96 $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 $195,566.96 Grand Totals $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 $195,566.96$28,837,692.00 EXPENSE TOTALS $28,837,692.00 Fund 02 - Water and Sewer Fund Totals $28,837,692.00 Division 92 - Bonds 1,494,774.00 Division 99 - Transfers .00 Unit 12 - Utility Expansion Totals $11,469,774.00 Unit 11 - Sewer Department Totals $3,325,434.00 Unit 12 - Utility Expansion Division 91 - Capital 9,975,000.00 Division 40 - Sewer Treatment Program 2,261,047.00 Division 91 - Capital .00 Division 93 - Contingencies .00 Unit 10 - Water Department Totals $14,042,484.00 Unit 11 - Sewer Department Division 02 - Administration Program 1,064,387.00 Division 30 - Water Distribution Program 12,677,597.00 Division 91 - Capital .00 Division 93 - Contingencies .00 Fund 02 - Water and Sewer Fund EXPENSE Unit 10 - Water Department Division 02 - Administration Program 1,364,887.00 Expense Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget Run by Traci Pleckham on 06/14/2023 09:58:39 AM Page 1 of 1 71 Current Month YTD YTD Budget - YTD % Used/ Organization Description Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Water and Sewer Fund,Water Department,Administration Program 18,144.21 .00 18,144.21 273,355.79 6 15,609.08 Water and Sewer Fund,Water Department,Water Distribution Program 29,592.38 .00 29,592.38 520,407.62 5 32,672.79 Water and Sewer Fund,Sewer Department,Administration Program 18,928.09 .00 18,928.09 272,571.91 6 15,026.90 Water and Sewer Fund,Sewer Department,Sewer Treatment Program 37,003.52 .00 37,003.52 501,996.48 7 28,114.87 $103,668.20 $0.00 $103,668.20 $1,568,331.80 6%$91,423.64 Water and Sewer Fund,Water Department,Administration Program 10,182.25 .00 10,182.25 123,182.75 8 10,852.41 Water and Sewer Fund,Water Department,Water Distribution Program 11,151.46 .00 11,151.46 196,423.54 5 18,686.45 Water and Sewer Fund,Sewer Department,Administration Program 10,790.99 .00 10,790.99 128,574.01 8 10,361.82 Water and Sewer Fund,Sewer Department,Sewer Treatment Program 17,258.81 .00 17,258.81 193,266.19 8 14,779.06 $49,383.51 $0.00 $49,383.51 $641,446.49 7%$54,679.74 Water and Sewer Fund,Water Department,Administration Program .00 .00 .00 8,000.00 0 .00 Water and Sewer Fund,Water Department,Water Distribution Program .00 .00 .00 155,000.00 0 .00 Water and Sewer Fund,Sewer Department,Administration Program .00 .00 .00 6,500.00 0 .00 Water and Sewer Fund,Sewer Department,Sewer Treatment Program .00 .00 .00 580,000.00 0 .00 $0.00 $0.00 $0.00 $749,500.00 0%$0.00 Water and Sewer Fund,Water Department,Administration Program 2,882.69 .00 2,882.69 364,117.31 1 14,914.06 Water and Sewer Fund,Water Department,Water Distribution Program 648.90 .00 648.90 56,351.10 1 805.20 Water and Sewer Fund,Sewer Department,Administration Program 2,881.94 .00 2,881.94 107,618.06 3 2,445.29 Water and Sewer Fund,Sewer Department,Sewer Treatment Program 286.49 5,287.86 286.49 227,925.65 2 495.38 $6,700.02 $5,287.86 $6,700.02 $756,012.12 2%$18,659.93 Water and Sewer Fund,Water Department,Administration Program .00 .00 .00 152,000.00 0 .00 Water and Sewer Fund,Water Department,Water Distribution Program 1,903.58 .00 1,903.58 11,468,096.42 0 .00 Water and Sewer Fund,Sewer Department,Administration Program .00 .00 .00 103,500.00 0 .00 Water and Sewer Fund,Sewer Department,Sewer Treatment Program .00 .00 .00 460,000.00 0 (43,564.36) Water and Sewer Fund,Utility Expansion ,Capital .00 .00 .00 875,000.00 0 .00 $1,903.58 $0.00 $1,903.58 $13,058,596.42 0%($43,564.36) 02-12-91 875,000.00 Contractual Services Totals $13,060,500.00 02-10-30 11,470,000.00 02-11-02 103,500.00 02-11-40 460,000.00 Supplies and Commodities Totals $768,000.00 Contractual Services 02-10-02 152,000.00 02-10-30 57,000.00 02-11-02 110,500.00 02-11-40 233,500.00 Utilities Totals $749,500.00 Supplies and Commodities 02-10-02 367,000.00 02-10-30 155,000.00 02-11-02 6,500.00 02-11-40 580,000.00 Benefits Totals $690,830.00 Utilities 02-10-02 8,000.00 02-10-30 207,575.00 02-11-02 139,365.00 02-11-40 210,525.00 Salaries and Wages Totals $1,672,000.00 Benefits 02-10-02 133,365.00 02-10-30 550,000.00 02-11-02 291,500.00 02-11-40 539,000.00 EXPENSE Salaries and Wages 02-10-02 291,500.00 Expense Budget Cross Organization Report by Account Classification Through 05/31/23 Prior Fiscal Year Activity Included Adopted Organization Budget Run by Traci Pleckham on 06/14/2023 10:04:55 AM Page 1 of 2 72 Current Month YTD YTD Budget - YTD % Used/ Organization Description Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Expense Budget Cross Organization Report by Account Classification Through 05/31/23 Prior Fiscal Year Activity Included Adopted Organization Budget Water and Sewer Fund,Water Department,Administration Program .00 .00 .00 413,022.00 0 .00 Water and Sewer Fund,Water Department,Water Distribution Program .00 .00 .00 238,022.00 0 .00 Water and Sewer Fund,Water Department,Capital .00 .00 .00 .00 +++.00 Water and Sewer Fund,Water Department,Contingencies .00 .00 .00 .00 +++.00 Water and Sewer Fund,Sewer Department,Administration Program .00 .00 .00 413,022.00 0 .00 Water and Sewer Fund,Sewer Department,Sewer Treatment Program .00 .00 .00 238,022.00 0 .00 Water and Sewer Fund,Sewer Department,Capital .00 .00 .00 .00 +++.00 Water and Sewer Fund,Sewer Department,Contingencies .00 .00 .00 .00 +++.00 Water and Sewer Fund,Utility Expansion ,Capital .00 .00 .00 9,100,000.00 0 (19,635.54) Water and Sewer Fund,Utility Expansion ,Bonds 94,003.55 .00 94,003.55 1,400,770.45 6 94,003.55 Water and Sewer Fund,Utility Expansion ,Transfers .00 .00 .00 .00 +++.00 $94,003.55 $0.00 $94,003.55 $11,802,858.45 1%$74,368.01 $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 1%$195,566.96 Grand Totals $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 $195,566.96 EXPENSE TOTALS $28,837,692.00 $28,837,692.00 02-12-92 1,494,774.00 02-12-99 .00 Other Totals $11,896,862.00 02-11-91 .00 02-11-93 .00 02-12-91 9,100,000.00 02-10-93 .00 02-11-02 413,022.00 02-11-40 238,022.00 02-10-02 413,022.00 02-10-30 238,022.00 02-10-91 .00 Other Run by Traci Pleckham on 06/14/2023 10:04:55 AM Page 2 of 2 73 Current Month YTD Budget - YTD % Used/2023 Actual Transactions Transactions Transactions Rec'd Prior Year YTD *UNAUDITED 2022 Actual 2021 Actual 2020 Actual 450,853.61 450,853.61 5,699,146.39 7 409,226.59 6,352,949.65 5,988,612.29 4,229,670.63 3,604,348.76 276,003.25 276,003.25 3,648,996.75 7 308,189.83 4,040,770.55 3,812,880.95 3,287,274.22 3,298,561.62 3,056.25 3,056.25 136,943.75 2 15,668.75 632,586.36 268,857.66 140,819.02 98,949.15 700.00 700.00 374,300.00 0 30,600.00 370,105.00 402,726.90 344,100.01 320,551.35 2,310.00 2,310.00 25,690.00 8 2,130.00 39,225.00 25,290.00 44,880.00 29,810.00 .00 .00 11,965,000.00 0 .00 271,532.75 2,431,420.71 1,025,568.69 258,216.46 18,072.41 18,072.41 231,927.59 7 12,393.70 527,900.25 6,421.86 34,708.64 316,490.45 240.79 240.79 1,149,759.21 0 .00 116,295.38 226,442.76 296,080.67 882,168.33 .00 .00 1,400,000.00 0 .00 1,000,000.00 6,002,811.00 3,121,257.00 2,008,012.00 $751,236.31 $751,236.31 $24,631,763.69 3%$778,208.87 $13,351,364.94 $19,165,464.13 $12,524,358.88 $10,817,108.12 $751,236.31 $751,236.31 $24,631,763.69 $778,208.87 $13,351,364.94 $19,165,464.13 $12,524,358.88 $10,817,108.12 Interfund Transfers 1,400,000.00 REVENUE TOTALS $25,383,000.00 Fund 11 - Capital Improvement Fund Totals $25,383,000.00 Grants 11,965,000.00 Investment Income 250,000.00 Miscellaneous 1,150,000.00 Licenses and Permits 140,000.00 Fines and Forfeits 375,000.00 Charges for Services 28,000.00 Fund 11 - Capital Improvement Fund REVENUE State of Illinois Taxes 6,150,000.00 Other Taxes 3,925,000.00 Revenue Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Detail Listing Adopted Classification Budget Run by Traci Pleckham on 06/14/2023 08:48:26 AM Page 1 of 1 74 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD $2,171,765.13 $0.00 $2,171,765.13 $26,689,234.87 8%$4,513,622.91 74,505.47 .00 74,505.47 13,967,978.53 1 93,539.99 87,149.84 5,287.86 87,149.84 3,232,996.30 3 27,658.96 94,003.55 .00 94,003.55 11,375,770.45 1 74,368.01 $255,658.86 $5,287.86 $255,658.86 $28,576,745.28 1%$195,566.96 2,171,765.13 .00 2,171,765.13 26,689,234.87 8%4,513,622.91 255,658.86 5,287.86 255,658.86 28,576,745.28 1%195,566.96 $1,916,106.27 ($5,287.86)$1,916,106.27 ($1,887,510.41)$4,318,055.95 $1,285.29 $0.00 $1,285.29 ($1,285.29)+++$187.99 .00 .00 .00 .00 +++.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 1,285.29 .00 1,285.29 (1,285.29)+++187.99 .00 .00 .00 .00 +++.00 $1,285.29 $0.00 $1,285.29 ($1,285.29)$187.99 $159,030.62 $0.00 $159,030.62 $1,690,969.38 9%$136,225.49 .00 .00 .00 4,500,000.00 0 .00 $0.00 $0.00 $0.00 $4,500,000.00 0%$0.00 159,030.62 .00 159,030.62 1,690,969.38 9%136,225.49 .00 .00 .00 4,500,000.00 0%.00 $159,030.62 $0.00 $159,030.62 ($2,809,030.62)$136,225.49 EXPENSE TOTALS 4,500,000.00 Fund 04 - Motor Fuel Tax Totals ($2,650,000.00) Fund 04 - Motor Fuel Tax Totals REVENUE TOTALS 1,850,000.00 EXPENSE Unit 00 - Non-Departmental 4,500,000.00 EXPENSE TOTALS $4,500,000.00 Fund 03 - Capital Replacement Fund Totals $0.00 Fund 04 - Motor Fuel Tax REVENUE REVENUE TOTALS $1,850,000.00 Fund 03 - Capital Replacement Fund Totals REVENUE TOTALS .00 EXPENSE TOTALS .00 Unit 00 - Non-Departmental .00 EXPENSE TOTALS $0.00 Fund 03 - Capital Replacement Fund REVENUE REVENUE TOTALS $0.00 EXPENSE EXPENSE TOTALS 28,837,692.00 Fund 02 - Water and Sewer Fund Totals $23,308.00 EXPENSE TOTALS $28,837,692.00 Fund 02 - Water and Sewer Fund Totals Unit 12 - Utility Expansion 11,469,774.00 Fund 02 - Water and Sewer Fund REVENUE REVENUE TOTALS $28,861,000.00 EXPENSE REVENUE TOTALS 28,861,000.00 Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget Unit 10 - Water Department 14,042,484.00 Unit 11 - Sewer Department 3,325,434.00 Run by Traci Pleckham on 06/14/2023 09:54:59 AM Page 1 of 4 75 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget $0.00 $0.00 $0.00 $2,997,487.00 0%$0.00 75,614.90 .00 75,614.90 2,921,872.10 3 95,132.08 $75,614.90 $0.00 $75,614.90 $2,921,872.10 3%$95,132.08 .00 .00 .00 2,997,487.00 0%.00 75,614.90 .00 75,614.90 2,921,872.10 3%95,132.08 ($75,614.90)$0.00 ($75,614.90)$75,614.90 ($95,132.08) $43,768.08 $0.00 $43,768.08 $781,231.92 5%$335,206.25 .00 .00 .00 885,336.00 0 746,866.00 $0.00 $0.00 $0.00 $885,336.00 0%$746,866.00 43,768.08 .00 43,768.08 781,231.92 5%335,206.25 .00 .00 .00 885,336.00 0%746,866.00 $43,768.08 $0.00 $43,768.08 ($104,104.08)($411,659.75) $2,712.16 $0.00 $2,712.16 $47,287.84 5%$2,653.59 .00 .00 .00 47,000.00 0 .00 $0.00 $0.00 $0.00 $47,000.00 0%$0.00 2,712.16 .00 2,712.16 47,287.84 5%2,653.59 .00 .00 .00 47,000.00 0%.00 $2,712.16 $0.00 $2,712.16 $287.84 $2,653.59 EXPENSE TOTALS 47,000.00 Fund 08 - Audit Fund Totals $3,000.00 Fund 08 - Audit Fund Totals REVENUE TOTALS 50,000.00 EXPENSE Unit 00 - Non-Departmental 47,000.00 EXPENSE TOTALS $47,000.00 Fund 07 - Tort Immunity Fund Totals ($60,336.00) Fund 08 - Audit Fund REVENUE REVENUE TOTALS $50,000.00 Fund 07 - Tort Immunity Fund Totals REVENUE TOTALS 825,000.00 EXPENSE TOTALS 885,336.00 Unit 00 - Non-Departmental 885,336.00 EXPENSE TOTALS $885,336.00 Fund 07 - Tort Immunity Fund REVENUE REVENUE TOTALS $825,000.00 EXPENSE REVENUE TOTALS 2,997,487.00 EXPENSE TOTALS 2,997,487.00 Fund 05 - Bond and Interest Fund Totals $0.00 EXPENSE TOTALS $2,997,487.00 Fund 05 - Bond and Interest Fund Totals REVENUE REVENUE TOTALS $2,997,487.00 EXPENSE Unit 00 - Non-Departmental 2,997,487.00 Fund 05 - Bond and Interest Fund Run by Traci Pleckham on 06/14/2023 09:54:59 AM Page 2 of 4 76 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget $103,456.02 $0.00 $103,456.02 $3,691,543.98 3%$251,367.33 101,880.75 .00 101,880.75 1,352,119.25 7 150,680.56 $101,880.75 $0.00 $101,880.75 $1,352,119.25 7%$150,680.56 103,456.02 .00 103,456.02 3,691,543.98 3%251,367.33 101,880.75 .00 101,880.75 1,352,119.25 7%150,680.56 $1,575.27 $0.00 $1,575.27 $2,339,424.73 $100,686.77 $751,236.31 $0.00 $751,236.31 $24,631,763.69 3%$778,208.87 6,800.00 720.00 6,800.00 26,405,879.00 0 (325,709.61) $6,800.00 $720.00 $6,800.00 $26,405,879.00 0%($325,709.61) 751,236.31 .00 751,236.31 24,631,763.69 3%778,208.87 6,800.00 720.00 6,800.00 26,405,879.00 0%(325,709.61) $744,436.31 ($720.00)$744,436.31 ($1,774,115.31)$1,103,918.48 $22.05 $0.00 $22.05 $15,077.95 0%$2.31 .00 .00 .00 20,000.00 0 .00 $0.00 $0.00 $0.00 $20,000.00 0%$0.00 22.05 .00 22.05 15,077.95 0%2.31 .00 .00 .00 20,000.00 0%.00 $22.05 $0.00 $22.05 ($4,922.05)$2.31 EXPENSE TOTALS 20,000.00 Fund 14 - D.A.R.E. Fund Totals ($4,900.00) Fund 14 - D.A.R.E. Fund Totals REVENUE TOTALS 15,100.00 EXPENSE Unit 00 - Non-Departmental 20,000.00 EXPENSE TOTALS $20,000.00 Fund 11 - Capital Improvement Fund Totals ($1,030,399.00) Fund 14 - D.A.R.E. Fund REVENUE REVENUE TOTALS $15,100.00 Fund 11 - Capital Improvement Fund Totals REVENUE TOTALS 25,383,000.00 EXPENSE TOTALS 26,413,399.00 Unit 00 - Non-Departmental 26,413,399.00 EXPENSE TOTALS $26,413,399.00 Fund 11 - Capital Improvement Fund REVENUE REVENUE TOTALS $25,383,000.00 EXPENSE REVENUE TOTALS 3,795,000.00 EXPENSE TOTALS 1,454,000.00 Fund 10 - Police Pension Fund Totals $2,341,000.00 EXPENSE TOTALS $1,454,000.00 Fund 10 - Police Pension Fund Totals REVENUE REVENUE TOTALS $3,795,000.00 EXPENSE Unit 00 - Non-Departmental 1,454,000.00 Fund 10 - Police Pension Fund Run by Traci Pleckham on 06/14/2023 09:54:59 AM Page 3 of 4 77 Current Month YTD YTD Budget - YTD % Used/ Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget by Organization Report Through 05/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Organization Budget $76,233.72 $0.00 $76,233.72 $674,266.28 10%$108,295.00 .00 .00 .00 595,000.00 0 .00 $0.00 $0.00 $0.00 $595,000.00 0%$0.00 76,233.72 .00 76,233.72 674,266.28 10%108,295.00 .00 .00 .00 595,000.00 0%.00 $76,233.72 $0.00 $76,233.72 $79,266.28 $108,295.00 $7,490.24 $0.00 $7,490.24 $792,559.76 1%$4,452.47 .00 .00 .00 400,000.00 0 .00 $0.00 $0.00 $0.00 $400,000.00 0%$0.00 7,490.24 .00 7,490.24 792,559.76 1%4,452.47 .00 .00 .00 400,000.00 0%.00 $7,490.24 $0.00 $7,490.24 $392,559.76 $4,452.47 $1,400.00 $0.00 $1,400.00 $13,700.00 9%$0.00 .00 .00 .00 20,000.00 0 .00 $0.00 $0.00 $0.00 $20,000.00 0%$0.00 1,400.00 .00 1,400.00 13,700.00 9%.00 .00 .00 .00 20,000.00 0%.00 $1,400.00 $0.00 $1,400.00 ($6,300.00)$0.00 EXPENSE TOTALS 20,000.00 Fund 27 - Alcohol Enforcement Fund Totals ($4,900.00) Fund 27 - Alcohol Enforcement Fund Totals REVENUE TOTALS 15,100.00 EXPENSE Unit 00 - Non-Departmental 20,000.00 EXPENSE TOTALS $20,000.00 Fund 18 - Tax Increment Financing-Rt 30 Totals $400,050.00 Fund 27 - Alcohol Enforcement Fund REVENUE REVENUE TOTALS $15,100.00 Fund 18 - Tax Increment Financing-Rt 30 Totals REVENUE TOTALS 800,050.00 EXPENSE TOTALS 400,000.00 Unit 00 - Non-Departmental 400,000.00 EXPENSE TOTALS $400,000.00 Fund 18 - Tax Increment Financing-Rt 30 REVENUE REVENUE TOTALS $800,050.00 EXPENSE REVENUE TOTALS 750,500.00 EXPENSE TOTALS 595,000.00 Fund 17 - Tax Increment Financing-Downtown Totals $155,500.00 EXPENSE TOTALS $595,000.00 Fund 17 - Tax Increment Financing-Downtown Totals REVENUE REVENUE TOTALS $750,500.00 EXPENSE Unit 00 - Non-Departmental 595,000.00 Fund 17 - Tax Increment Financing-Downtown Run by Traci Pleckham on 06/14/2023 09:54:59 AM Page 4 of 4 78 MEMORANDUM To: Mayor Argoudelis and Trustees From: Traci Pleckham – Assistant Village Administrator/Management Services Director CC: Joshua Blakemore – Village Administrator Date: 6/14/2023 Re: Professional Services Agreement Between the Village of Plainfield and Azavar Audit Solutions Background Findings In November of 2006, the Village entered into a professional services agreement with Azavar Audit Solutions to provide municipal utility tax audit services. Azavar was successful in our Village audits, as well as audits for other municipalities, to ensure that electric, natural gas, telecommunications, and cable service providers are collecting and remitting the proper utility tax amounts for accounts within the Village’s corporate limits. Since this time, Azavar has expanded their scope to include additional audit services that were not available in 2006 (i.e. sales tax remittance). Because of this, staff took the opportunity to renegotiate the contingency terms of the Village’s original agreement as well as including their additional scope of services. Attached is the updated Professional Services Agreement with Azavar Audit Solutions which includes these modifications. The agreement includes any future services, meaning the November 2006 agreement is still in effect for any audits that are in process and not yet completed. Financial Considerations Azavar works on a contingency basis with no upfront cost to the Village. The Village will pay 40% of any new revenues, savings, or prospective funds recovered per account for 36 months following when funds begin to be remitted. After 36 months, the Village will receive 100% of these new revenues. (The 2006 agreement was 50% payment of estimated retroactive funds and 44% payment of future new revenues for a term of 60 months.) Recommendation Staff recommends that the Village Board authorize the Village Administrator to execute a Professional Services Agreement with Azavar Audit Solutions. 79 Professional Services Agreement Azavar Agreement Prepared for: Traci Pleckham Village of Plainfield, Illinois Created by: Tom Fagan Azavar 80 Professional Services Agreement This Professional Services Agreement (this “Agreement”) is made and entered into on the 16th day of June 2023 by and between Azavar Audit Solutions, Inc. (DBA Azavar Government Solutions), an Illinois corporation having its principal place of business at 55 East Jackson Boulevard, Suite 2100, Chicago, Illinois 60604 (“Azavar”), and the Village of Plainfield, Illinois a municipal corporation having its principal place of business at 24401 West Lockport Street, Plainfield Illinois 60544 (“Customer”). 1. SCOPE OF SERVICES 1.1 Subject to the following terms and conditions, Azavar shall provide professional management, government, revenue and tax, and computer consulting services (“Services”) in accordance with written statements of work agreed to by the parties (each, a “Statement of Work”) attached hereto as Exhibit A, which may be subsequently amended by the parties. Each Statement of Work and any subsequent amendments thereto shall be executed on behalf of each of the parties, whereupon it shall be deemed incorporated herein by reference as though fully set forth herein. The parties agree that certain Statements of Work may be delegated by Azavar to different affiliates or entities that shall operate under the terms set forth in this Agreement. 1.2 Azavar shall be responsible for providing the Services in substantial accordance with each Statement of Work. Azavar will render the services provided under this Agreement in a workmanlike manner in accordance with industry standards. 1.3 Customer agrees to provide reasonable facilities and space should Azavar work on Customer’s premises as may be reasonably required for the performance of the Services set forth in this Agreement and in any Exhibit hereto. 2. INDEPENDENT CONTRACTOR Azavar acknowledges and agrees that the relationship of the parties hereunder shall be that of independent contractor and that neither Azavar nor its employees shall be deemed to be an employee of Customer for any reason whatsoever. Neither Azavar nor Azavar’s employees shall be entitled to any Customer employment rights or benefits whatsoever. 3. PAYMENT TERMS Customer shall compensate Azavar the fees set forth in each Statement of Work. Azavar shall be entitled to compensation for time which is actually spent providing the Services set forth in each Statement of Work. Azavar shall submit an invoice to Customer on a monthly or quarterly basis detailing the amounts charged to Customer pursuant to the terms of this Agreement and each Statement of Work hereto. Customer shall remit payment to Azavar within thirty (30) days of the date of each invoice. Azavar shall be entitled to recover all costs of collection including, but not limited to, finance charges, interest at the rate of one percent (1%) per month, reasonable attorney’s fees, court costs, and collection service fees and costs for any efforts to collect fees from the Customer. 4. PRIOR AGREEMENTS. The Parties entered into a Professional Services Agreement executed by the Parties on November 6, 2006. The November 6, 2006 executed Professional Services Agreement remains in full force and effect for all Services provided for therein or that are started and yet to be completed. Page 2 of 14 81 Professional Services Agreement 4. CONFIDENTIAL INFORMATION 4.1 Each party acknowledges that in the performance of its obligations hereunder, either party may have access to information belonging to the other which is proprietary, private and highly confidential (“Confidential Information”). Each party, on behalf of itself and its employees, agrees not to disclose to any third party any Confidential Information to which it may have access while performing its obligations hereunder without the written consent of the disclosing party which shall be executed by an officer of such disclosing party. Confidential Information does not include: (i) written information legally acquired by either party prior to the negotiation of this Agreement, (ii) information which is or becomes a matter of public knowledge, (iii) information which is or becomes available to the recipient party from third parties and such third parties have no confidentiality obligations to the disclosing party, and (iv) information subject to disclosure under any state or federal laws. 4.2 Azavar agrees that any work product or any other data or information that is provided by Customer in connection with the Services shall remain the property of Customer, and shall be returned promptly upon demand by Customer, or if not earlier demanded, upon expiration of the Services provided under each Statement of Work hereto. 5. INTELLECTUAL PROPERTY 5.1 No work performed by Azavar or any Consultant with respect to the Services or any supporting or related documentation therefore shall be considered to be a Work Made for Hire (as defined under U.S. copyright law) and, as such, shall be owned by and for the benefit of Azavar. In the event that it should be determined that any of such Services or supporting documentation qualifies as a "Work Made for Hire" under U.S. copyright law, then Customer will and hereby does assign to Azavar, for no additional consideration, all right, title, and interest that it may possess in such Services and related documentation including, but not limited to, all copyright and proprietary rights relating thereto. Upon request, Customer will take such steps as are reasonably necessary to enable Azavar to record such assignment. Customer will sign, upon request, any documents needed to confirm that the Services or any portion thereof is not a Work Made for Hire and/or to effectuate the assignment of its rights to Azavar. 5.2 Under no circumstance shall Customer have the right to distribute or make public any information or software containing, or based upon, Confidential Information of Azavar to any third party without the prior written consent of Azavar which must be executed by a senior officer of Azavar. 6. DISCLAIMER EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, AZAVAR DOES NOT MAKE ANY WARRANTY, EXPRESS OR IMPLIED, WITH RESPECT TO THE SERVICES RENDERED UNDER THIS AGREEMENT OR THE RESULTS OBTAINED FROM AZAVAR’S WORK, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL AZAVAR BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL, OR INDIRECT DAMAGES, OR FOR ACTS OF NEGLIGENCE THAT ARE NOT INTENTIONAL OR RECKLESS IN NATURE, REGARDLESS OF WHETHER IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. CLIENT AGREES THAT AZAVAR’S LIABILITY HEREUNDER FOR DAMAGES, REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE TOTAL AMOUNT PAID FOR THE SERVICES GIVING RISE TO THE DAMAGES UNDER THE APPLICABLE ESTIMATE OR IN THE AUTHORIZATION FOR THE PARTICULAR SERVICE IF NO ESTIMATE IS PROVIDED. Page 3 of 14 82 Professional Services Agreement 7. TERMINATION 7.1 This Agreement shall be effective (“Term”) from the date first written above and shall continue thereafter until terminated upon 90 days written notice by Customer or Azavar (“Initial Term”) and automatic renewal terms (“Renewal Terms”). The Initial Term shall be for a thirty-six (36) month period, beginning on the first day of the execution of this Agreement. Upon completion of the Initial Term, this Agreement shall automatically renew for the Renewal Terms, as successive thirty-six (36) month periods, unless previously terminated. A Party may terminate one or more of a Statement of Work, without terminating either this Agreement or another Statement of Work. 7.2 Termination for any cause or under any provision of this Agreement shall not prejudice or affect any right of action or remedy which shall have accrued or shall thereafter accrue to either party. 7.3 The provisions set forth above in Section 3 (Payment Terms), Section 4 (Confidential Information), and Section 5 (Intellectual Property) and below in Section 9 (Assignment), Section 10 (Non-Solicitation of Employees), and Section 11 (Use of Customer Name) shall survive termination of this Agreement. 8. NOTICES Any notice made in accordance with this Agreement shall be sent by certified mail or by overnight express mail: If to Azavar: General Counsel Azavar Audit Solutions, Inc. 55 East Jackson Boulevard Suite 2100 Chicago, Illinois 60604 If to Customer: Finance Director Village of Plainfield, Illinois 24401 West Lockport Street, Plainfield Illinois 60544 9. ASSIGNMENT Neither party may assign this Agreement or any of its rights hereunder without the prior written consent of the other party hereto, except Azavar shall be entitled to assign its rights and obligations under this Agreement in connection with a sale of all or substantially all of Azavar’s assets. 10. NONSOLICITATION OF EMPLOYEES During the period in which any Exhibit to this Agreement is in effect and for a period of twelve (12) months thereafter, each party agrees it will not, without the prior written consent of the other party, solicit the employees of the other party for the purpose of offering them employment; provided, however, that good faith solicitations by way of mass media (i.e., newspapers, internet) shall not be deemed to be a violation of this Section 11. USE OF CUSTOMER NAME Customer hereby consents to Azavar’s use of Customer’s name in Azavar’s marketing materials; provided, however, that Customer’s name shall not be so used in such a fashion that could reasonably be deemed to be an endorsement by Customer of Azavar. Page 4 of 14 83 Professional Services Agreement COMPLETE AGREEMENT This Agreement, along with each Statement of Work attached hereto from time to time, contains the entire Agreement between the parties hereto with respect to the matters specified herein. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. Azavar Audit Solutions, Inc Print Name: Signature: Title: Jason Perry CEO and President Village of Plainfield, Illinois Print Name: Signature: Title: Page 5 of 14 84 Exhibit A - Statement of Work Azavar Agreement Created by: Tom Fagan Azavar Prepared for: Traci Pleckham Village of Plainfield, Illinois Page 6 of 14 85 Exhibit A – Statement of Work This Statement of Work (“Statement of Work”) is made and entered into on this is made and entered into on the 16th day of June 2023 by and between Azavar Audit Solutions, Inc. (DBA Azavar Government Solutions), an Illinois corporation having its principal place of business at 55 East Jackson Boulevard, Suite 2100, Chicago, Illinois 60604 (“Azavar”), and the Village of Plainfield, Illinois a municipal corporation having its principal place of business at 24401 West Lockport Street, Plainfield Illinois 60544 (“Customer”). WHEREBY the parties entered into a Professional Services Agreement (“Agreement”) by signature by the parties attached hereto on 16th day of June 2023. 1. COMPLIANCE AUDITS & ONGOING REVENUE MAXIMIZATION AND MONITORING SERVICES: In addition to the Services and work defined in the Agreement, Services shall be provided in substantial accordance with the below statements: (a) Azavar, as Customer’s authorized agent and third- party administrator (“TPA”), shall undertake a Local Government Revenue Compliance Audit, Maximization, and Monitoring Program (“Revenue TPA Program”) on behalf of the Customer. As part of the Revenue TPA Program Azavar shall, on behalf of the Customer, separately review, audit, maximize, and regularly monitor for the Term of this Statement of Work any and all sources of Customer revenue and related expenses (“Audits”), including, but not limited to, each sales, occupation, and use tax, ordinance, license, service fee, contract, franchise agreement, intergovernmental agreement, payment in lieu of taxes, and any and all expenses imposed by or upon the Customer within the Customer’s corporate boundaries, and as permitted by the Customers’ ordinances and state and federal law, including those revenues, whether levied, imposed, or administered by the Customer, elsewhere locally, by the state or federal government, taxpayers, remitters, or those that should be remitting any funds or savings to the Customer (“Auditee(s)”), revenues and expenditures related to (and where applicable), but not limited to the following: I. Electricity providers and/or consumers II. Natural gas providers and/or consumers III. Multichannel video (i.e. cable) franchise fees and service fees and/or consumers IV. Telecommunications (i.e. phone, fiber, wireless, etc.) providers and/or consumers V. Water, sewer, and/or stormwater providers and/or consumers VI. Waste or refuse hauling providers and/or consumers VII. Fuel providers and/or consumers, oil and gas well drilling and production, and oil and gas pipelines inright-of-way VIII. Locally imposed, levied, and/or administered charges, fees or fines IX. Locally imposed and/or administered Business Licenses, Registrations, or Occupation Taxes X. Locally imposed and/or administered Residential Rental Licenses XI. Taxpayers subject to Property Taxes and Levies XII. Taxpayers subject to Vehicle Related Fees or Taxes (i.e. Wheel Tax, Rental Tax, etc.) XIII. Taxpayers subject to Local Amusement or Entertainment Taxes XIV. Taxpayers subject to Business License and/or Registration Fees XV. Taxpayers subject to the Food & Beverage, Restaurant, or Places of Eating Tax XVI. Taxpayers subject to Liquor Licenses and/or Taxes XVII. Fixed Location taxpayers subject to Hotel Occupation/Use Taxes XVIII. Online travel companies and short-term online rental management platforms taxpayers subject to local occupation/sales/use taxes XIX. Taxpayers subject to Real Estate Transfer Taxes XX. A review of revenues distributed to the Customer by the state, including reviewing state distributions and address designations for sales tax, remote sellers sales tax, service taxes, use taxes, and service use taxes. XXI. Should the Customer own or operate its own utilities including, but not limited to, electric, natural gas, water or other utilities, Azavar shall also review and audit the revenues and expenses of those Customer owned or operated utilities. Page 7 of 14 86 Exhibit A – Statement of Work (b) The purpose of each Audit is to determine past, present, and future taxes, license fees, service fees, or any other recoveries, refunds, monies or revenue owed to the Customer that were not properly attributed to the Customer or were not properly paid or collected and to determine future taxes, franchise fees, and other monies owed to the Customer not previously counted so that Customer can collect these past, present, and future monies. Federal and state law, the Customer’s own local ordinances and databases, any agreements, contracts or bills between Customer and Auditee are used by Azavar to conduct the Audits and Azavar will present to Customer in writing during the course of the Audits reports detailing compliance findings and findings of monies paid, due, or potentially due to the Customer for review by the Customer per Auditee (“Findings”). Where already allowable by existing Customer contracts or agreements or federal, state, or local laws or ordinances, this Statement of Work authorizes Azavar to correct any prospective errors and make a reasonable effort to collect monies due to the Customer under such applicable laws, local ordinances, or contracts. Additionally, Azavar shall regularly monitor all revenues and related expenditures monthly during the Term of this Agreement and shall make any corrections accordingly. Azavar shall review Customer ordinances and shall present Findings to Customer to maximize Customer revenues as part of the Audits, and where such Findings requires a change into the future, Azavar will only implement such change after Customer has reviewed and agreed to in writing any such change. Customer understands that Findings may include, but are not limited to, changes to technology, organizational processes, process automation, Customer communication practices, Customer governing practices, and/or updates to local ordinances or the codification thereof. Customer agrees that any Findings, whether implemented in whole or in part by Azavar or the Customer, shall be fully compensable under Section 2 of this Statement of Work, including wherein the Findings require any amendments to an ordinance and wherein the ordinance is changed. Customer agrees to review any Findings within thirty (30) days; (c) Customer hereby represents that it is not engaged in any Audits as contemplated under this Statement of Work and shall therefore pay Azavar the fees set forth in this Agreement for any Findings made by Azavar. Customer agrees during the Term of this Statement of Work that it shall not initiate or engage in any Audits, changes to any ordinances related to any Audits, or execution or renewal of any contracts or agreements related to any Audits as contemplated under this Statement of Work without Azavar’s prior written consent; (d) In order to perform the Audits, Azavar shall require full access to Customer records and Auditee records. Customer shall use its authority as necessary to assist in acquiring information and procure data from Auditees. Customer agrees that it shall cooperate with Azavar, provide any documentation and records requested by Azavar, and provide continued access (prior to, during, and following any Audits) to documentation and records, and shall engage in meetings with Auditees when requested by Azavar. Customer shall notify Azavar of any Auditee communications or requested meetings with Customer and shall include Azavar in said communications and meetings. Customer shall also designate one (1) professional staff member to be the Customer’s Primary Contact; (e) During the course of each Audit, Azavar may find that rather than being owed past due funds, the Customer owes funds erroneously paid to the Customer. In this case, Azavar will immediately terminate its Audit for that specific Auditee and will document the error and provide the Customer with information necessary to correct the error. Azavar shall have no liability to Customer for these errors or actions arising from Azavar’s or Customer’s knowledge thereof; Page 8 of 14 87 Exhibit A – Statement of Work (f) Customer acknowledges that each Auditee is a separate entity that is not controlled by Azavar and therefore Azavar cannot predict all the steps or actions that an Auditee will take to limit its responsibility or liability during an Audit. Should Customer negotiate, abate, cancel, amend, delay, or waive by any means all or a portion of funds identified as payable to Customer during an audit, Customer shall pay all Azavar expenses and fees for that Audit in addition to any applicable contingency fees for any Findings that were identified by Azavar or by its Audits and that would have been compensable under Section 2 of this Statement of Work; (g) During the Audits, Azavar will educate fee and taxpayers and provide all necessary support to onboard them to file and remit payments to Customer using Azavar software as defined in Exhibit A – Statement of Work 2; (h) Audit timelines and processes are set in accordance with Azavar’s proprietary audit process and applicable law. The first Audit start date is expected to be within no later than thirty (30) days from the date of this Statement of Work unless changed and approved by the Customer’s Primary Contact; (i) Each Audit is expected to last at least six (6) months. Each subsequent Audit will begin after payment terms and obligations have been satisfactorily met from previously completed Audits however overlapping Audit work may take place at the discretion of Azavar. Audit status meetings will be held regularly via phone, email, or in person throughout the course of the Audits between Azavar and the Customer’s Primary Contact and will occur approximately every quarter; (j) Jason Perry, Local Government Revenue Compliance Audit, Maximization, and Monitoring Program, and Azavar specialists will be auditors under this Statement of Work. All Azavar staff or subcontractors shall be supervised by the Azavar Program Manager. 2. PAYMENT TERMS. 2.1 Customer shall compensate Azavar the fees set forth in this Statement of Work on a contingency basis. If applicable, Azavar shall submit an invoice to Customer on a monthly basis detailing the amounts charged to Customer pursuant to the terms of this Statement of Work. Should Customer negotiate, abate, cancel, amend, delay, or waive, without Azavar’s written consent, any tax determination or Findings that were identified by Azavar or by its Audits where such Findings were allowed under the law at the time the tax determination or Findings were made, Customer shall pay to Azavar applicable contingency fees for the total amount of money actually collected for said tax determination or Findings at the rates set forth below and for the following thirty-six (36) months. If Customer later implements during the subsequent thirty-six (36) months any Findings Customer initially declined based on Azavar programs or recommendations, Azavar shall be paid by Customer its portion of the savings and/or recoveries over the following thirty-six (36 ) months at the contingency fee rates set forth below. Page 9 of 14 88 Exhibit A – Statement of Work 2.2 For any and all Audits and/or Findings (under Section 1), Customer shall pay Azavar an amount equal to forty (40) percent of any new revenues, savings, or prospective funds recovered per account or per Auditee for thirty-six (36) months following when funds begin to be properly remitted to the Customer. In the event Azavar is able to recover any additional savings or revenue increases for any time period, or any credits at any time, Customer will pay Azavar an amount equal to forty (40) percent of any savings, funds, and fair market value for any other special consideration or compensation recovered for or received by the Customer from any Auditee. All contingency fees paid to Azavar are based on determinations of recovery by Azavar including Auditee data and regulatory filings. All revenue after the subsequent thirty- six (36) month period for each account individually will accrue to the sole benefit of the Customer. 2.3 If any new revenues, savings, or prospective funds recovered by Azavar result in billings below one hundred dollars ($100) per month for the duration of the thirty-six (36) month period of billing, Customer will pay for the full 36 months in one billing. 3. COMPLETE AGREEMENT: This Statement of Work and the Agreement contains the entire Agreement between the parties hereto with respect to the matters specified herein. The invalidity or unenforceability of any provision of this Statement of Work shall not affect the validity or enforceability of any other provision hereof. This Agreement shall not be amended except by a written amendment executed by the parties hereto. No delay, neglect or forbearance on the part of either party in enforcing against the other any term or condition of this Statement of Work shall either be, or be deemed to be, a waiver or in any way prejudice any right of that party under this Agreement. IN WITNESS WHEREOF, the parties have caused this Statement of Work to be executed in duplicate originals by their duly authorized representatives as of the date set forth below. Azavar Audit Solutions, Inc Print Name: Signature: Title: Jason Perry CEO and President Village of Plainfield, Illinois Print Name: Signature: Title: Page 10 of 14 89 Engagement Letter Azavar, Cozen O'Connor Agreement Created by: Tom Fagan Azavar Prepared for: Traci Pleckham Village of Plainfield, Illinois Page 11 of 14 90 Azavar Audit Engagement Letter 16th day of June 2023 VIA ELECTRONIC MAIL Traci Pleckham Village of Plainfield, Illinois 24401 West Lockport Street, Plainfield Illinois 60544 Mr. Jason Perry Azavar Audit Solutions, Inc. 55 East Jackson Street Chicago, IL 60604 Jonathan M. Grossman Direct Phone: 202-912-4866 Direct Fax: 202-618-4856 jgrossman@cozen.com Re: Municipal Taxes and Fees Dear Traci and Jason: We are pleased that the Village of Plainfield, Illinois (“Plainfield”) and Azavar Audit Solutions, Inc. (“Azavar”) are jointly engaging Cozen O’Connor LLP (“Cozen”) to assist in the collection of municipal taxes and/or fees. This letter is intended to formalize our retention, as required by applicable Rules of Professional Conduct. Plainfield and Azavar entered into a Professional Services Agreement on 16th day of June 2023 (the “PSA”), pursuant to which, Azavar is auditing or will audit certain municipal taxes and fees. Azavar and Plainfield now retain Cozen to advise them as to certain of these audits, specified by Azavar, and any other actions that they may take to identify and collect any taxes or fees and bring these matters to a resolution. Such additional actions may include an administrative hearing and/or litigation. Cozen may elect to represent Plainfield in such actions, but the firm is not now being retained to do so and any such retention is subject to Cozen’s agreement confirmed in writing. Page 12 of 14 91 Azavar Audit Engagement Letter Cozen’s fee will be contingent upon payment of taxes or fees to Plainfield and will be paid by Azavar out of fees that it receives from Plainfield under Section 3 of the PSA. Cozen, Azavar and Plainfield will each be responsible for paying their own costs such as travel expenses for their personnel and routine overhead expenses (e.g., copying, telephone and express mail). Direct litigation costs, such as filing fees, deposition transcripts, expert witness expenses and outside copying fees shall be paid by Plainfield. If Plainfield is awarded costs or legal fees in addition to taxes, penalties and interest, those costs or fees shall first be used to reimburse Plainfield for any direct litigation costs it paid. Any amount in excess would be paid to Cozen. Notwithstanding Azavar’s financial interest in the collection of taxes, Azavar acknowledges that Plainfield will retain ultimate decision-making authority as to this matter. It is hereby agreed that any dispute, claim or controversy arising out of or relating to this letter, Cozen’s representation of Azavar or Plainfield, or the breach, termination, enforcement, interpretation or validity of this letter, shall be settled by arbitration conducted in Chicago, Illinois, using a single arbitrator and administered by the American Arbitration Association pursuant to its comprehensive rules and procedures. Judgment on the award rendered by the arbitrator may be entered in any state or federal court located in Cook County, Illinois. Cozen is a general service law firm that Plainfield recognizes has represented, now represents and will continue to represent numerous clients over a wide range of industries and businesses in a wide variety of matters. Given this, without a binding conflicts waiver, conflicts of interest might arise that could deprive Plainfield or other clients of the right to select this firm as their counsel. Thus, as an integral part of the engagement Plainfield agrees that Cozen may, now or in the future, represent other entities or persons, including in litigation, adversely to Plainfield or any affiliate on matters that are not substantially related to the legal services that Cozen has rendered, is rendering or in the future will render to Plainfield under this engagement (an “Allowed Adverse Representation”). Page 13 of 14 92 Azavar Audit Engagement Letter Plainfield also agrees that it will not, for itself or any other entity or person, assert that either (a) this firm’s representation of Plainfield or any affiliate in any past, present or future matter or (b) this firm’s possession of confidential information belonging to Plainfield or any affiliate is a basis to disqualify Cozen from representing another entity or person in any Allowed Adverse Representation. Plainfield further agrees that any Allowed Adverse Representation does not breach any duty that this Firm owes to Plainfield or any affiliate. Plainfield acknowledges that it has had the opportunity to consult with counsel about the consequences of this waiver. If the arrangement outlined above is satisfactory, please acknowledge this by signing below and returning it to me at your earliest convenience. If you have any questions concerning the terms of this engagement, please do not hesitate to call me. Sincerely, COZEN O'CONNOR By: Jonathan M. Grossman JMG Accepted on Behalf of Azavar Audit Solutions, Inc. Signature: Print Name: Title: Date: Jason Perry CEO and President Accepted on Behalf of Village of Plainfield, Illinois: Signature: Print Name: Title: Date: Page 14 of 14 93 1 TO: Mayor Argoudelis and Trustees FROM: Mary Harris Director of Human Resources SUBJECT: Personnel Manual Update DATE: June 19, 2023 Background The current Village Personnel Manual was last updated and adopted by the Board in 2015. While the manual has been subject to a few Board approved updates in the past, a thorough and full analysis was necessary to integrate needed changes to our personnel practices. Over the past year the Human Resources Department has reviewed and discussed changes with the management team, in house counsel, and our external labor counsel from Clark Baird Smith, LLP. Many of the updates that are being made are legally required to bring the Village into compliance with new statutory requirements, while some of the others are intended to make benefits of the MAP agreement equitable for our non-union staff. One change to note is that the name of the document will go from Personnel Manual to Employee Handbook. Included for your review and adoption is the new version of the Employee Handbook which includes the updates incorporated from the red-lined version that was sent to the Board previously. Policy Considerations According to Section 2-43 (2) of the Village Code of Ordinances, the Village Administrator shall recommend to the Board of Trustees the adoption of such measures as they deem necessary or expedient. Recommendation The recommendation is for the Village Board to adopt the revised Employee Handbook. 94 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Handbook - 1 Chapter 1 - Employee Handbook 95 Policy 100 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***General Provisions - 2 General Provisions 100.1 PURPOSE The purpose of the Employee Handbook is to document personnel policies, rules and regulations and define benefits so as to establish a systematic and equitable procedure of personnel administration. This Employee Handbook is provided to you, the employee, so you will have knowledge of the Village's general policy guidelines related to personnel matters. The Employee Handbook serves as a written introduction to employment with the Village, to help you understand the benefits related to being a Village employee and assist you as you carry out your duties and responsibilities. Except where otherwise noted, the rules and policies contained in this Employee Handbook apply to all employee classifications. Special policies that may apply to a particular group of employees will be identified separately. The Employee Handbook is a guideline for your employment with the Village and is not written in legal language. The Employee Handbook is not an offer of employment, an express or implied employment contract, or a grant of any employment right, guarantee or obligation of continued employment with the Village.The Employee Handbook does not create any contract rights or property rights between the Village and prospective or current employee(s) or a third party. The Employee Handbook is for informational purposes only. Where a contract of employment is intended or where the Village recognizes an employee as a bargaining unit employee, such employment contract or collective bargaining agreement shall be entered into separately, in writing, and signed by the Village President. No statement or promise by a department head, supervisor or manager, past or present, shall be interpreted as a change in policy nor will it constitute an agreement with an employee. If any provision in this Employee Handbook is found to be unenforceable or invalid, such a finding does not invalidate the entire Employee Handbook, but only that particular provision.This Employee Handbook supersedes all other or previous Village Employee Handbooks or other Village policies whether written or oral. 100.2 ORGANIZATION OF VILLAGE GOVERNMENT The Village of Plainfield is organized under the provisions of Chapter 65 of the Illinois Compiled Statutes. The Village President and six Trustees are the elected representatives of the Village. The Trustees serve as the legislative body of the Village. The Village Board is responsible for enacting ordinances and resolutions regulating the affairs of the Village and formulating the overall policy of Village government. The Village President, with the approval of the Trustees, appoints all principal officers, including the Village Administrator, the Village Clerk, the Village Attorney and the Chief of Police.In addition, the Village President, with the approval of the Trustees, appoints citizens to various boards and commissions, which act in an advisory capacity to the Board in various functional areas. 96 Village of Plainfield Government Manual General Provisions Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***General Provisions - 3 The Village Administrator serves as the chief administrative officer of the Village and is responsible for supervising the day-to-day operations of the various departments of the Village. All department heads report directly to the Village Administrator, who in turn reports to the Village President and Board of Trustees. 100.3 AT-WILL EMPLOYMENT Except as otherwise noted pursuant to State law, a contract of employment or a collective bargaining agreement, employment with the Village is at-will. This means neither an employee nor the Village has entered into a contract regarding the duration of his employment. Employees may terminate their employment with the Village at any time, with or without reason. The Village also has the right to terminate an employee's employment, or otherwise discipline, transfer or demote an employee at any time, with or without reason, at the discretion of the Village. 100.4 SCOPE OF AUTHORITY The Village Administrator is responsible for supervising the personnel policies of the Village and has authority for the administration of the personnel rules and regulations contained herein. Subject to the approval of the Village President, the Village Administrator is the chief authority on personnel matters for the Village. The Village Administrator may, from time to time, issue administrative directives interpreting and implementing the terms of these rules, and interpret or waive the application of these rules at any time whenever it is in the best interest of the Village. In their absence or at their option, directors or supervisors may designate others to carry out a role, task or function attributed to them in the Employee Handbook. The designated employee shall be known as a designee for a particular role, task or function which is assigned to them by the director or supervisor. 100.5 APPLICATION OF RULES The personnel rules, regulations, policies and practices contained herein shall apply to all employees of the Village unless otherwise provided by State law, local ordinances, a collective bargaining agreement or the rules and regulations of the Village's Board of Police Commissioners as they apply to police officers. In the case of conflict between the language in the Employee Handbook and a collective bargaining agreement, the terms of the collective bargaining agreement shall prevail. This Employee Handbook may contain benefits and other provisions that are outside the scope of a collective bargaining agreement applicable to those employees recognized by the Village as bargaining unit employees. In those instances, this Employee Handbook shall govern with respect to the benefits and other provisions not regulated by the collective bargaining agreement. All benefits and provisions regulated by the subject collective bargaining agreement, shall not, with respect to bargaining unit employees, be governed by this Employee Handbook. 97 Village of Plainfield Government Manual General Provisions Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***General Provisions - 4 100.6 DEPARTMENT RULES Consistent with the rules, regulations, policies and practices contained herein and subject to the approval of the Village Administrator, the various departments of the Village may promulgate rules and regulations to govern individual departmental operations and procedures. 100.7 AMENDMENTS Occasionally supplements or changes to an existing policy will be necessary. All changes to the Employee Handbook will be documented. The Village, in its sole discretion, may make changes to the Employee Handbook, including adding, changing, deleting, suspending or discontinuing any part or parts of its provisions. Such changes may be made at any time and without prior notice and shall apply to existing and future employees. Amendments to the Employee Handbook may be proposed in writing to the Village Board of Trustees by the Village Administrator. Such amendments shall become effective as directed by the Village President and Village Board of Trustees. 100.8 DISTRIBUTION AND ACKNOWLEDGEMENT All employees, upon hire, shall receive a copy of the Employee Handbook and shall sign an Employee Acknowledgement Form, in the form attached hereto. The Employee Handbook and the Employee Acknowledgement Form may be provided electronically and employees may be required to execute it electronically. Copies of amendments to the Employee Handbook may be distributed electronically to employees, after official approval of the Village President and the Village Board of Trustees. Periodically employees may also be required to sign an additional Employee Acknowledgement Form, acknowledging receipt of amendments to the Employee Handbook. 98 Policy 101 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 5 Recruitment and Employment 101.1 APPOINTMENT, SELECTION AND PROMOTION The Village Administrator shall be responsible for the appointment of all Village employees, except sworn personnel and others as regulated by State law or Village ordinance. All appointments authorized by Village Ordinance shall be made pursuant to the applicable terms of the Village ordinance. No individual will become an employee of the Village and placed on the payroll without the approval of the Village Administrator. The task of recruitment, screening, interviewing and selection may be delegated by the Village Administrator to the Director of Human Resources or the appropriate department head.. Selection, appointment and promotion to all positions in the Village shall be solely on the basis of the applicant's or employee's qualifications to perform the essential functions of the position, with or without reasonable accommodation, job-related knowledge, skills, education and training, experience and job-related references, aptitude and adaptability. These selection procedures enable the Village to review applicant qualifications and suitability in a systematic approach. 101.2 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The Village is an equal opportunity employer. It is the policy of the Village that employment in Village government shall be based on merit and individual qualifications. No discrimination shall be exercised in any manner by a Village official or employee against or in favor of any applicant for Village employment or employee because of political or religious opinions or affiliations, or because of race, color, gender/sex, age, national origin, marital status, military or veteran status, order of protection status, genetic information, disability, sexual orientation, or other protected status or characteristic as established by law. An applicant or employee shall be considered solely on the basis of qualifications, abilities, skills and knowledge, with or without reasonable accommodation. Just and equitable incentives and conditions of employment are to be maintained to promote efficiency and economy in the operation of Village government. The Village has officially affirmed this policy statement and it is reaffirmed by its inclusion in this Employee Handbook. The policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, promotions, benefits, terminations and all other terms and conditions of employment. The Village complies with Federal and State equal employment opportunity laws and strives to keep the workplace free from all forms of illegal harassment. The Village Administrator has overall responsibility for this policy and maintains reporting and monitoring procedures. Employee questions or concerns regarding this policy or a violation thereof should be referred to the Village Administrator or the Director of Human Resources. Complaints are investigated immediately and handled as confidentially as possible. Please see Village Policy 104.3.1 for further information regarding the Village's investigation and complaint processes.The Village will make certain that employees following this complaint procedure are protected against retaliation. Appropriate disciplinary action will be taken against any employee violating this policy. 99 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 6 101.3 EMPLOYMENT When employment vacancies occur, current employees who are qualified and express interest will be given equal consideration when selecting individuals to fill open positions. Applications for employment shall be filed through the Director of Human Resources. To be considered for a position, an applicant must file a signed authorization for release of information. The Village will evaluate the qualifications of various applications. Recruitment procedures and employment for the position of police officer are governed by the Village's Board of Police Commissioners. 101.4 JOB POSTINGS It is the philosophy of the Village to give current employees the opportunity to advance their careers and grow with the organization. The objectives of job postings are to make certain all employees are aware of job openings, to provide employees with information regarding position qualifications, to identify the most qualified internal candidates and to encourage employees to apply for open positions. Job postings shall include the job title, salary range/grade, department, minimum eligibility requirements, essential job functions and the closing date for applications. All postings will be communicated via email. The following procedures shall apply to internal applicants: (a)Employees who are interested in posted positions and who meet the minimum qualifications should complete the job application and submit it to the Human Resources Department. Human Resources will review the employee's personnel file and application materials. (b)Within five to ten (5-10) business days after the closing date all applicants will be contacted by the Human Resources Department regarding whether or not they will be interviewed for the position. If the applicant is not asked to interview or is interviewed and not selected for the position, the hiring department head will review with them the reasons, and if applicable, how they may prepare themselves for a similar role in the future; and (c)After the interview process is completed and if an internal candidate is chosen, the two (2) department heads will work out an equitable transition between departments. The transition period should take no longer than three (3) weeks, but may be extended based on the specific situations of the involved departments. 101.5 PRE-EMPLOYMENT SCREENING If extended an offer, prospectiveemployees may be required to have a post-offer, pre-employment physical examination and/or drug screen from a physician designated by the Village.As this is a condition of employment,the Village will be responsible for the cost of thescreenings. The results of 100 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 7 the screenings must be received by the Village and the employee must be cleared for the position before the applicant is allowed to begin employment. The Village reserves the right to designate a Village physician to review, examine and/or provide treatment to any employee in connection with a post offer physical and/or drug screen evaluation, on-the-job injuries and personal illnesses affecting an employee's ability to work. Before a conditional offer of employment is made to a prospective employee, skills assessment examinations may be required. Such examination shall be at the Village's expense. Failure of the applicant to complete such a test, or receive a satisfactory evaluation, may disqualify them from the applicable position. Pre-employment physicals and drug screenings for all sworn Police personnel shall be conducted according to the rules and regulations established by the Village's Board of Police Commissioners. 101.6 DRIVER'S LICENSE An employee who will operate a Village owned vehicle must possess a valid driver's license appropriate to the type of Village vehicle(s) to be operated. Employees who are required to drive a vehicle on Village business are expected to possess a valid driver's license at all times. Employees who are required to possess a valid driver's license as a job requirement must notify their department head immediately should the employee's license/driving privileges no longer be valid (i.e. expired, invalidated, suspended or revoked). Employees who are required to possess a valid driver's license and do not have one are subject to disciplinary action up to and including termination of employment. All employees in a position of employment that requires the operation of a vehicle for which a Commercial Driver's License (CDL) is required by State law, including seasonal employees, shall possess a valid CDL. Positions requiring a CDL will also be subject to the Department of Transportation's CDL pre-employment, random and other drug and alcohol testing requirements, as well as the Village's Drug and Alcohol Use/Abuse Policy set forth in Section 110 of this Employee Handbook. For any employee required to have a valid CDL as a condition of employment with the Village, the Village shall reimburse the employee for the cost of obtaining the CDL and/or renewal of the CDL. 101.7 ANTI-NEPOTISM POLICY To avoid conflicts of interest and the appearance of favoritism or bias, and to enhance supervision, security and morale, the Village strongly discourages the employment of members of the immediate family of current elected officials and current employees of the Village. Final consideration is determined by the Village Administrator. Any member of the immediate family of a newly elected official of the Village shall not be required to terminate pre-existing employment with the Village. 101 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 8 For the purposes of this Section, immediate family shall be defined by blood or marriage as: spouse (including by civil union), parent, child, grandparent, grandchild, brother, sister, uncle, aunt, stepparent, stepbrother, stepsister, stepson, stepdaughter, niece, nephew, mother-in-law, father-in-law, grandparent-in-law, sister-in-law, brother-in-law, son-in-law and daughter-in-law. This policy prohibits the placement of an employee's relative(s) in any position that would have the potential for creating an adverse impact on work performance, or create either an actual conflict of interest or the appearance of a conflict of interest, such as the relative having an auditing or control relationship to the employee's job position. This policy shall not apply to seasonal employees of the Village. However, seasonal employees may not work in the same division as their relatives or be supervised by them. 101.8 BACKGROUND CHECKS The Village reserves the right to perform all necessary background checks on any and all current employees and potential employment candidates, to include but not be limited to reference checks, credit checks, criminal history checks, driving records, military records and educational transcripts. The Village will comply with any applicable Federal and State laws regarding background checks and will provide employees and potential employees with written notice of their rights under those laws prior to conducting a background check. 101.9 CHANGES IN PERSONAL INFORMATION Employees are required to provide current information to the Village, including but not limited to, home address, home and cellular phone numbers, driver's license number, emergency contact information, and for benefit purposes dependents and beneficiaries.Upon hiring, the employee must complete an Emergency Contact Form with contact information and submit it to the Human Resources Department. Employees must inform the Village on a timely basis of changes in personal information as identified herein. Coverage or benefits that an employee or his family may receive under the Village's benefits package could be negatively affected if the information in the employee's personnel file is incorrect or outdated. 101.10 NEW EMPLOYEE ORIENTATION The purpose of the new employee orientation process is to provide each new employee with an overview of the Village. The new employee's immediate supervisor and/or department head will coordinate with the Human Resources Department to complete the orientation process. During orientation the new employee will complete all paperwork and be informed of work rules, expectations, philosophies, policies and benefits. Department heads will be responsible for providing more detailed department requirements. 102 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 9 101.11 IDENTIFICATION CARDS All Village employees will be issued an identification card when they begin their employment. This card will serve as your identification card as well as your proximity card for gaining access to Village buildings. Each employee will have assigned area access. The card is the responsibility of each employee and should be maintained in a secure location. The card should not be loaned or transferred to another individual. Cards will be issued by the Information Technology Department and given out by Human Resources. If a card is lost or stolen, you must report the missing card immediately to Human Resources. Upon termination of employment, identification cards must be returned to the employee's immediate supervisor. It is the supervisor's responsibility to return the card to the Human Resources Department. 101.12 DRESS CODE The Village expects that all employees, uniformed and non-uniformed, will present a professional image at all times when performing job tasks. A professional image means wearing clothing that is clean, neat and with no holes or fraying. Without compromising the professional image the Village seeks to portray, the Village wishes to allow employees to dress comfortably. Employees are expected to be well groomed and dressed in a manner suitable for their responsibility and position. 101.13 UNIFORMED EMPLOYEES Employees required to wear standardized uniforms in the Police and Public Works departments shall follow the particular standards established in their respective departments related to acceptable and required uniform attire including any required safety related equipment and clothing. When permitted by department policy, if a typically uniformed employee is allowed to wear non-uniform attire when performing job tasks, he shall follow the standards established for non-uniformed employees. 101.14 NON-UNIFORMED EMPLOYEES The Village utilizes a business casual standard for all non-uniformed employees. The following is a list of clothing and accessories that are not allowed and shall not be worn. This list is not exhaustive, and at anytime a department head may deem attire not listed as unacceptable. 1.Sweat suits, sweat pants, or sweat shirts; 2.Shorts; 3.Short skirts (more than 3" above the knee); 4.Tank tops, halter tops, midriff tops, low cut or low neckline tops; 5.Any clothing with objectionable wording, logo or slogan; 6.Beachwear including beach flip-flops; 7.Bib-overalls; 103 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 10 8.Pajama pants or sleep pants 9.Slippers 10.Tight or revealing clothing; 11.Torn, tattered or dirty clothing; 12.Visible offensive tattoos depicting nudity, violence and/or offensive language; 13.Hats (except those worn for a religious or medical purpose, or as provided by the Village for a work related purpose In certain instances, non-uniformed personnel may receive permission from a department head to wear attire not specified as acceptable business attire. 101.15 ENFORCEMENT Department heads are responsible for monitoring the appearance of their respective employees. If a department head determines an employee is not in compliance with the dress code or violating any safety guidelines, the employee will be asked to leave work to change clothes. The employee will be required to use accrued vacation, personal, or compensatory time to do so. Additional disciplinary action may be implemented for repeat offenses of the dress code policy. 101.16 UNIFORMS Unless otherwise indicated in a collective bargaining agreement, employees who are required to wear an approved Village uniform not supplied by the Village shall be reimbursed for the purchase of such uniforms up to a maximum annual amount. The maximum annual amount of such reimbursement shall be determined by the employee's department head. 101.17 EMERGENCIES AFFECTING VILLAGE OPERATIONS While the Village is open for business during normal working hours, if due to weather or other emergencies, the Village may be faced with temporary service closures or have limited operations. The Village President or his designee is the only individual authorized to close Village operations. During an emergency some departments may call in off-duty employees to assist with the emergency. Supervisors will notify employees if they are required to report to duty to assist with emergency operations. 101.18 OBSERVANCE OF RELIGIOUS HOLIDAYS The Village will make every effort to allow employees time off from work to observe religious holidays, provided the employee gives their supervisor advance notice of their request for time off for this purpose. Employees may use their accrued vacation, personal time or unpaid time to be off work for this purpose. 104 Village of Plainfield Government Manual Recruitment and Employment Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Recruitment and Employment - 11 101.19 TOBACCO USE The Village is committed to providing a work environment that promotes the health and well-being of its employees. In compliance with the Smoke Free Illinois Act of 2008, smoking including the use of electronic cigarettes, within 15 feet of a Village building entrance is prohibited. In addition, smoking, including the use of electronic cigarettes, and chewing tobacco are prohibited in Village vehicles. This policy applies to all Village employees during work hours and/or while on Village property. Tobacco and electronic smoking devices are only allowed during scheduled work breaks and in designated areas. If an employee chooses to smoke, they need to check with their supervisor for the location of the nearest designated area. Tobacco users have an obligation to keep designated smoking areas litter free of tobacco products and paraphernalia. Employees who violate this policy or the Smoke Free Act may be subject to disciplinary action up to and including termination of employment. the Village reserves the right to determine the appropriate level of discipline, if any, to be implemented for the violation. 101.20 USE OF VILLAGE PARKING FACILITIES Each Village facility has designated parking areas for its employees. Violation of handicap parking is enforced by Village Ordinance. The Village assumes no responsibility for any damages or losses that result from use by employees or the general public of any of its parking facilities. 105 Policy 102 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Hours of Operation, Work Hours, Pay Day and Timekeeping Policies - 12 Hours of Operation, Work Hours, Pay Day and Timekeeping Policies 102.1 GENERAL BUSINESS HOURS The Village's general business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. Some departments may start earlier and/or close later to accommodate business operations of the Village. 102.2 WORK CYCLES Except for certain Water/Sewer Division Operators, the standard weekly work cycle for all employees is from Monday at 12:01 a.m. through Sunday at midnight. The Village hereby specifically announces its intentions to conform to all guidelines established under Section 207(k) of the Federal Fair Labor Standards Act (FLSA), as amended. 102.3 POSITION CLASSIFICATIONS All employees are classified as either "exempt" or "non-exempt." Employees in certain types of jobs are entitled to overtime pay for hours worked in excess of forty (40) hours per work week. Exempt employees do not receive overtime pay. Non-exempt employees receive overtime pay. For purposes of this Employee Handbook the following definitions shall apply: Full Time Employees: Employees who are regularly scheduled to work forty (40) hours per week. Part-Time Employees: An employee who works less than a regular forty (40) hour work week, and is not considered a temporary employee, is considered a part-time employee. Part-time employees are not eligible for benefits except as stated in this Employee Handbook or as required by State and/or Federal laws. The hiring of a person as a part-time employee is in no way indicative of any intent or representation by the Village to hire that person on a full-time basis. Part-time employees classified as "non-exempt" and who work more than forty (40) hours during any work week will receive overtime pay. Temporary/Seasonal Employees: From time to time, the Village may hire employees for specific periods of time or for the completion of a specific project. An employee hired under these conditions will be considered a temporary employee. The job assignment, work schedule, and duration of the position will be determined on an individual basis. Generally a temporary position will not exceed six (6) months in duration, unless specifically extended by a written agreement. Summer or seasonal employees are considered temporary employees. If you are a temporary employee, you are not eligible for benefits except as stated in this Employee Handbook or as required by State and/or Federal laws. Temporary employees classified as "non-exempt" and who work more than forty (40) hours during any work week will receive overtime pay. Employees in this classification are individuals hired for 106 Village of Plainfield Government Manual Hours of Operation, Work Hours, Pay Day and Timekeeping Policies Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Hours of Operation, Work Hours, Pay Day and Timekeeping Policies - 13 special projects or to fill short-term vacancies, not to exceed one thousand (1000) hours in any consecutive twelve (12) month period. These employees may be scheduled to work full-time or part-time and are ineligible for any benefits. 102.4 WORK DAY Except as otherwise provided herein, full-time employees will be scheduled for an eight and one- half (8½) hour day, including a thirty (30) minute unpaid meal period. Exceptions to the length of the work day and meal period can be made upon the recommendation of the department head and the approval of the Village Administrator for specific job related reasons and as appropriate for the operations of the Village. A meal period will be assigned by the supervisor who shall determine the timing and personnel involved; however, this section should not be construed as a guarantee or limitation on the number of hours of work offered to employees on a daily or weekly basis. Most Water/Sewer Division Operators are scheduled to work at least one (1) Saturday and Sunday per month. Employees of the Water/Sewer Division who are so scheduled, will receive pay at their regular rate for scheduled workdays unless the employee exceeds forty (40) hours per week.Any hours in excess of forty (40) hours per week will be paid at the employee's overtime rate. Part- time employees shall be scheduled for the number of hours per day as agreed by the department head and the employee, not to exceed forty (40) hours per week, as appropriate for the operations of the Village. A request from an employee to modify their daily work schedule to accommodate an adjustment to the employee's hours for a particular work day shall be considered if mutually beneficial to the employee and the Village, appropriate for the business operations of the Village and if approved by the employee's supervisor and department head. Such requests shall only be considered periodically and shall not be construed as a change to the employee's daily work schedule or the guarantee of a change in the employee's daily work schedule. 102.5 PAY DAY AND DIRECT DEPOSIT Employees are paid bi-weekly on every other Friday. Each paycheck will include earnings for all work performed through the end of that payroll period (including overtime).In the event a regularly scheduled payday falls on a holiday, employees will receive pay on the last day of work before the regularly scheduled payday. Employees are encouraged to utilize the Village's direct deposit program. Upon completing a registration form, the employee's paychecks are automatically deposited into a pre-specified account(s). 102.6 TIMEKEEPING PROCEDURES FOR NON-EXEMPT EMPLOYEES Accurately recording time worked is the responsibility of every non-exempt employee. Federal and State laws require the Village to keep an accurate record of time worked to calculate employee pay and benefits. Time worked is all time actually spent on the job performing assigned duties. 107 Village of Plainfield Government Manual Hours of Operation, Work Hours, Pay Day and Timekeeping Policies Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Hours of Operation, Work Hours, Pay Day and Timekeeping Policies - 14 Non-exempt employees should accurately record the time they begin and end their work. Non- exempt employees shall also record the beginning and ending time of any split shift or departure from work for personal reasons. Overtime work must always be approved by the employee's supervisor or department head before it is performed. Altering, falsifying, tampering with time records, or recording time on another employee's time record may result in disciplinary action, up to and including termination of employment. Employees are prohibited from performing any "off-the-clock" work. "Off-the-clock" work means work performed but not reported on a time record to the Village. Any employee who fails to report or inaccurately reports any hours worked will be subject to disciplinary action, up to and including termination. It is the employee's responsibility to sign their time record to certify the accuracy of all time recorded. The supervisor will review and then initial the time record before submitting it for payroll processing. In addition, if corrections or modifications are made to the time record, both the employee and the supervisor must verify the accuracy of the changes by initialing the time record. 102.7 REPORTING FOR WORK/PUNCTUALITY To maintain a productive work environment, employees are required to be punctual when reporting for work. Upon arrival, employees are expected to be prepared to commence work at their scheduled start time. Employees shall timely report to their designated working place and shall devote their entire efforts during working hours to assigned duties. If an employee is unable to report to work or will be late for work, the employee shall make their best effort to notify their supervisor, or if their supervisor is unavailable their department head, at least sixty (60) minutes before the employee's designated starting time. Failure to notify the supervisor, or when applicable department head, as provided herein, may result in disciplinary action up to and including termination of employment. Acceptable forms of notification shall be a telephone call, text message or e-mail message. An employee who is absent for three (3) consecutive work days without proper notification will be considered to have voluntarily resigned from their employment with the Village. If time is not worked on a scheduled day, the employee's supervisor will update the time card with the appropriate time-off code (vacation, sick, personal, etc.). 102.8 BREAK AND LUNCH PERIODS Certain employee groups will have work hours established by a department director or supervisor. Non Exempt employees who work seven hours or more must take a lunch break of at least 30 minutes. Employees working seven hours or more are also entitled to two fifteen (15)-minute breaks that can be used to extend the lunch period. Employees working a 12 hour shift are entitled to an additional 20 - minute meal break. Employees are not allowed to work through lunch or forego breaks in order to arrive late or leave early. 108 Village of Plainfield Government Manual Hours of Operation, Work Hours, Pay Day and Timekeeping Policies Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Hours of Operation, Work Hours, Pay Day and Timekeeping Policies - 15 102.9 NURSING MOTHERS IN THE WORKPLACE ACT In accordance with state and federal law, the Village will provide break time to covered employees for up to one year after the child's birth by providing reasonable paid break times each time an employee has the need to express milk. The Village will provide a room or other location, in close proximity to the work area, other than a restroom, where a covered employee can express their milk in privacy. 109 Policy 103 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Overtime, Compensation Time and Exempt Pay - 16 Overtime, Compensation Time and Exempt Pay 103.1 OVERTIME When operating requirements or other needs cannot be met during the regular workday, employees may be required to work beyond their regularly scheduled hours. Each department head shall have the right to require overtime work. A reasonable amount of overtime, as defined by the Village, is a condition of employment. Employees may not refuse overtime assignments. All overtime must be authorized in advance by department heads or by a designated supervisor. Employees may not work any overtime unless it has been previously approved by the Department Head. Non-exempt employees are entitled to overtime compensation at the rate of one and one-half (1½) times their regular straight time hourly rate of pay for all hours worked over forty (40) in each work cycle. Overtime shall be paid in fifteen (15) minute increments to non-exempt employees. A non-exempt employee's work schedule may be adjusted by the Village during a workweek to avoid overtime. All paid leave time shall be considered as hours worked for overtime purposes, including sick leave. Exempt employees are not eligible for overtime. 103.2 ON CALL A supervisor or department head may, at any time, in advance and for a defined period of time, designate an employee(s) as "on-call" personnel. All " on-call" personnel shall provide their supervisor and department head with a cellular telephone number where they can be reached and are available for work if an emergency occurs. When an employee is "on-call" and is called to work before, or back to work after, his regularly scheduled work day or on weekends, the employee shall be paid for a minimum of two (2) hours of time, at a rate of one and one-half (1½) times the employee's regular straight time hourly rate of pay.Compensation begins when the employee reports for duty.When an employee is "on-call" and receives a phone call to address a work related issue, and can address that issue without reporting to a Village facility or work site, the employee shall be paid for a minimum of one-half (1/2) hour of time, at a rate of one and one-half (1½) times the employee's regular straight time hourly rate of pay.In the case of emergency conditions, such as but not limited to, substantial snow events, flood events, or hazardous material spills, the department head with the approval of the Village Administrator may authorize all or part of the hours over forty (40) to be paid at an overtime rate. "On-call" employees are expected to report to work when called in to work, except when illness or unusual circumstances make it impossible to do so. Failure to report to work when an employee is "on-call" and is called to work, may result in disciplinary action up to and including termination of employment. The Village reserves the right to determine the appropriate level of discipline, if any, to be implemented for a violation of this section of the Employee Handbook. 110 Village of Plainfield Government Manual Overtime, Compensation Time and Exempt Pay Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Overtime, Compensation Time and Exempt Pay - 17 103.3 CALL BACK A call back is defined as an official assignment of work which does not continuously follow an employee's regularly scheduled working hours. Employees reporting back to a work station, at a specific time, shall be compensated at one and one-half (1½) times their regular rate of pay when the call back is outside of continuously worked hours. Compensation begins when the employee reports for duty. Call backs do not include any changes in assignments or shifts. Employees are expected to respond to a call-back, except when illness or unusual circumstances make it impossible to do so. Failure to work required overtime may result in disciplinary action up to and including termination of employment. The Village reserves the right to determine the type of discipline, if any, to be implemented for a violation of this section of the Employee Handbook. 103.4 COMPENSATORY TIME OFF Subject to department procedures and approval, a non-exempt full-time employee may earn and take compensatory time off in lieu of overtime. Compensatory time off is allowed provided the following conditions are met: (a)The employee receives one and one half (1½) time for all hours over forty (40) hours worked in a work week; (b)The employee agrees to compensatory time in lieu of overtime pay; and (c)The employee provides their supervisor with a minimum of twenty-four (24) hours notice of their request to utilize compensatory time off and the employee secures their supervisor's approval prior to taking compensatory time off.Such advance notice may be waived by the department head in cases of emergency. Compensatory time must be taken in minimum increments of fifteen (15) minutes. Employees may not accumulate more than ninety (90) hours of compensatory time (sixty (60) hours of regular time at a rate of one and one-half (1½) times the employees regular straight time hourly rate of pay). A request for use of compensatory time may be denied if granting the request would, in the supervisor's or department head's discretion, impact department operations. The Village reserves the right to pay out to the employee any unused compensatory time at any time at the employee's current rate of pay. Regardless of whether the Village exercises its right to pay out any unused compensatory time for employees at any time, the Village may cause all unused compensatory time to be paid out annually at the employee's current rate of pay. Upon termination, the employee shall be paid out any unused compensatory time at the employee's current rate of pay. 103.5 POSITIONS INELIGIBLE FOR OVERTIME COMPENSATION Those positions that have fulfilled the Fair Labor Standards Act ("FLSA") Salaried Basis and Job Duties Tests, and as provided for in the Village's Job Classification Plan, shall be exempt from overtime compensation. 111 Village of Plainfield Government Manual Overtime, Compensation Time and Exempt Pay Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Overtime, Compensation Time and Exempt Pay - 18 103.6 POLICY ON EXEMPT PAY In accordance with the FLSA regulations, exempt employees who are required to be paid on a salary basis may not have their pay reduced for variations in the quantity or quality of work performed, except for those situations identified in Section 103.7 (Deduction from Exempt Employees) and certain deductions as specified below. Employees who believe their pay has been improperly reduced should immediately report this to their supervisor, department head or the Director of Human Resources.Exempt employees normally must receive their full salary for any week in which they perform any work, without regard to the number of days or hours worked. However, exempt employees need not be paid for any workweek in which they perform no work for the Village.Deductions from pay cannot be made as a result of absences due to the following circumstances: (a)Jury Duty; (b)Attendance in Court or Administrative Hearing as a Witness; (c)Temporary Military Leave; (d)Absences caused by the Village; or (e)Partial day amounts other than those specifically discussed below. This provision also covers exempt employees who are subpoenaed to jury duty or to testify in court in performance of a civic duty. Time an employee spends in court as a party in their own case is not covered and will be treated as leave for personal reasons. Such improper pay deductions are prohibited by the Village.Department heads or supervisors violating this policy will be subject to investigation of their pay practices and appropriate corrective action will be taken in accordance with normal procedures. 103.7 DEDUCTIONS FROM EXEMPT PAY The few exceptions to the requirement to pay exempt employees on a salary basis are listed below. In these cases, deductions may be permissible provided they are consistent with other Village policies and practices. (a)Absences of one (1) or more full days for personal reasons other than sickness or disability (partial days must be paid). Such situations may occur when an employee has exhausted all applicable paid leave. (b)Absences of one (1) or more full days due to sickness or disability. This exception can apply when the employee is not yet eligible for sickness/disability pay or has exhausted the paid leave benefits the Village provides. (c)Penalties imposed by infractions of safety rules of major significance. (Note:a deduction from pay as a penalty for violations of major safety rules can be made in any amount). (d)Unpaid disciplinary suspensions of five (5) or more full days in accordance with the Village's disciplinary policy. Such "workplace conduct" violations should be of a serious nature and does not apply to discipline for performance or attendance issues. 112 Village of Plainfield Government Manual Overtime, Compensation Time and Exempt Pay Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Overtime, Compensation Time and Exempt Pay - 19 (e)Deductions for the first and last week of employment, when only part of the week is worked by the employee, as long as this practice is consistently applied to all exempt employees in the same circumstances. (f)Deductions for unpaid leave taken in accordance with a legitimate absence under the Family Medical Leave Act (FMLA). 113 Policy 104 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 20 Employee Conduct 104.1 ETHICS POLICY Various State and local laws regulate the ethical conduct and behavior of Village employees while acting in the scope of their employment with the Village. At all times during their term of employment with the Village, employees are expected to exercise ethical conduct and behaviors as outlined in State and local laws, and in the policies set forth in this Employee Handbook. 104.2 CODE OF CONDUCT It is the policy of the Village to conduct its business activities and transactions with the highest level of integrity and ethical standards and in accordance with applicable laws and regulations. Obeying the law and following Village policies both in letter and in spirit is a substantial part of our foundation and core values. All employees must conduct themselves accordingly and seek to avoid even the appearance of improper behavior. Furthermore, all employees of the Village are to treat their co-workers as well as residents, vendors and visitors with the utmost respect and dignity. Certain actions are inappropriate in the work setting. Listed below are behaviors that are inappropriate. This list is not all inclusive and is intended to be illustrative rather than exhaustive. Management reserves the right to decide upon appropriate disciplinary action for breaches of conduct. Violation of these standards, including but not limited to the following conduct, will result in disciplinary action up to and including termination of employment: (a)Insubordination, including failure or refusal to follow a supervisor's work order(s); (b)Physical violence, threats, or intimidation; (c)Violation of the Village's Harassment, Discrimination and Retaliation Prevention Policy; (d)Possession of a firearm, weapon, explosives or other dangerous object or substance on Village premises, except as otherwise approved by the Village; (e)Theft or attempted theft from the Village, fellow employees, visitors or others on Village property; (f)Any act or occurrence after appointment that would have required or resulted in disqualification from employment. (g)Falsification of time sheets, records, medical forms, employment applications, or other documents or materials; (h)Fraudulent statements or actions involving Village records or business activities; (i)Clocking in or out for another employee; (j)Damage to or destruction, misuse, or abuse of Village property; (k)Unauthorized disclosure of Village, employee, or resident confidential and/or proprietary information; 114 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 21 (l)Disparagement of the Village to third parties; (m)Intoxication during working hours, including bringing intoxicating beverages, marijuana or other illegal substances on Village property; the consuming of the same on Village property or any other violation of the Village's Substance Abuse Policy; (n)Soliciting or receipt of tips, loans, and/or gifts from a prohibited source; (o)Acts of commission or omission which are hazardous or potentially hazardous to other staff, or visitors; (p)Sleeping or being away from the work station without authorization while on duty; (q)Using scheduled work time for activities other than job performance unless permission has been granted for those activities by the employee's supervisor. (r)Unauthorized absences from an assigned work area; (s)Absence from work without proper notification to the department head or theirdesignee for three (3) scheduled working days. This will be considered a voluntary resignation without notice; (t)Use of profane or abusive language or otherwise engaging in rude or discourteous behavior; (u)Failure to follow safety rules and regulations, or failure to abide by safety practices; (v)Unauthorized or improper use of Village property (i.e., keys, time cards, laptops,pagers, etc.); (w)Failure of supervisory employees to adhere to Village policies (i.e. FMLA, Light Duty, Worker's Compensation, etc.) in the supervision of their employees; (x)Abuse of any sick or leave policies; (y)Violation of the Village's policies and procedures set forth in this Employee Handbook; (z)Activities prohibited by State and Federal law or Village Ordinance; (aa)Failure or refusal to participate in an internal investigation; (ab)Failure to meet prescribed standards of work or willful disregard of mandatory requirements of the job; (ac)Gambling, conducting a lottery or other games of chance on Village premises at any time; and/or (ad)Any other misconduct as determined by the Village 104.3 HARASSMENT, DISCRIMINATION AND RETALIATION PREVENTION POLICY The Village is committed to establishing a policy for employees, and applicable third-parties (volunteers, applicants, citizens, vendors, visitors, contractors, etc.) to ensure a workplace free of all harassment, discrimination and retaliation based on any protected characteristics including: race, color, national origin, ancestry, disability, religion, age, gender/sex, pregnancy, sexual orientation, veterans or military status, order of protection status, marital status, genetic 115 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 22 information and any other characteristic protected by applicable Federal, State and local laws to provide for the prompt, thorough and effective investigation of all harassment, discrimination and retaliation reports and to provide a process for eliminating all such conduct. A violation of this policy does not necessarily violate the law. However, the Village will not tolerate any conduct inconsistent with this policy and will enforce this policy regardless of whether the conduct itself constitutes a violation of any Federal, State or local laws. 104.3.1 PROHIBITED CONDUCT Harassment, discrimination and retaliation of, or against, any employee or third-party (volunteer, applicant, citizen, vendor, visitor, contractor, etc.) has no place in the work environment and will not be tolerated.Accordingly, the Village does not authorize and will not tolerate any form of harassment, discrimination or retaliation by employees, elected officials, or third-parties (volunteers, applicants, citizens, vendors, visitors, contractors, etc.). Prohibited conduct includes, but is not limited to, verbal, physical, visual and/or derogatory comments based on any protected characteristics including: race, color, national origin, ancestry, disability, religion, age, gender/sex, pregnancy, sexual orientation, veterans or military status, order of protection status, marital status, genetic information and any other characteristic protected by applicable Federal, State and local laws. Examples of prohibited conduct include, but are not limited to: (a)Verbal Conduct such as epithets, derogatory jokes, innuendos or comments, stereotyping and slurs based on protected characteristics, as well as unwanted sexual advances, stereotyping, invitations or comments; (b)Visual Conduct such as derogatory posters, photography, cartoons, calendars, emails, magazines, music, drawings, sexually explicit materials, graffiti, computer internet sites or gestures based on protected characteristics; (c)Physical or Other Conduct such as unwanted touching or physical contact, assault, suggestive looks, leering, threats, blocking normal movement or interfering with work or assigning undesirable work to create adverse working conditions for an individual because of that person's protected characteristics; and (d)Retaliation such as threats, reprimands, demotions, suspension, discharge or other form of discipline or other adverse action for having reported, or stating an intent to report, conduct inconsistent with this policy, witnessing or participating in an investigation. 104.3.2 DEFINITION AND PROHIBITION OF SEXUAL HARASSMENT Sexual harassment is conduct based on sex, whether directed toward a person of the opposite or same sex.Sexual harassment includes any unwelcome or unwanted sexual advances, requests for sexual favors, or other verbal, physical, or visual conduct based on sex, gender or of a sexual nature when (1) submission to the conduct is an explicit or implicit term or condition of employment; (2) submission to or rejection of the conduct is used as the basis for an employment decision affecting the individual; or (3) the conduct has the purpose or effect of unreasonably interfering 116 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 23 with an individual's work performance or creating an intimidating, hostile or offensive working environment. This policy forbids harassment based on sex/gender regardless of whether it rises to the level of a legal violation. The Village considers the following conduct to represent some, but not all, of the types of acts that violate this policy: (a)Physical Conduct such as physical assaults of a sexual nature, including, but not limited to, rape, sexual battery, molestation, intentional physical conduct which is sexual in nature, such as touching, hugging, kissing, pinching, patting, grabbing, etc. (b)Verbal Conduct such as unwanted sexual advances, propositions or other sexual comments or innuendoes, including but not limited to, sexually oriented gestures, noises, remarks, jokes, comments, sexual propositions, statements or verbal abuse of a sexual nature. (c)Threats and demands to submit to sexual requests as a condition of continued employment, or to avoid some other loss, and offers of employment benefits in return for sexual conduct; or preferential treatment and promises of preferential treatment to an employee for submitting to sexual conduct. (d)Visual Conduct such as sexual or discriminatory displays or publications anywhere in the Village workplace by Village employees including, but not limited to, pictures, posters, signs, calendars, graffiti, objects, reading materials, or other materials that are sexually suggestive, demeaning or pornographic. (e)Textual/Electronic Conduct such as "sexting" (sending electronic messages with sexual content, including but not limited to pictures and/or videos), the use of sexually explicit language, threats, demands, harassment and/or cyber stalking via any form of electronic communication (e-mail, text, picture and/or video message, intranet, internet and/or any social network website). (f)Retaliation such as threats, discipline or other adverse action for having reported or stating the intent to report conduct inconsistent with this policy, or witnessing or participating in an investigation. Everyone is expected to avoid behavior or conduct that could reasonably be interpreted as prohibited harassment under this policy.Employees are encouraged to inform others in the workplace when their behavior is unwelcome, offensive, inappropriate, or in poor taste. Employees are expected to come forward promptly and report any violations pursuant to this policy before the alleged offending behavior becomes severe or pervasive. 104.3.3 REPORTING PROCEDURES The Village has adopted a no tolerance policy against harassment, discrimination and retaliation. If an employee believes they have experienced conduct inconsistent with this policy, has witnessed such conduct, or knows of any employee who has been subjected to such conduct, the employee shall promptly report it, either verbally or in writing, to any of the following designated individuals:A supervisor, department head, or the Village Administrator and/or the Human Resources Director 117 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 24 located at 24401 W. Lockport Street, Plainfield, Illinois, 60544. These are the designated individuals authorized by this policy to receive and act upon complaints on behalf of the Village. If the person believed to be engaging in the conduct inconsistent with this policy is a member of the designated list, the employee may go to any other individual designated above. Department heads and supervisors must promptly report conduct inconsistent with this policy to the Human Resources Director. Department heads and supervisors have an affirmative obligation to report any of the following: (a)Any violation of this policy; (b)Any suspected violation of this policy; and/or (c)Any information or complaint received of any type of harassment, even if the activity does not appear, on its face, to be a violation. To the extent an individual feels they are experiencing conduct inconsistent with this policy,they should ask the person whose conduct is inconsistent with this policy to stop the behavior. The employee should directly and clearly express their objection to the conduct, advise that the conduct is unwelcome, and request that the offending behavior stop. The employee experiencing what they believes to be sexual harassment must not assume the Village is aware of the conduct. If witnesses and/or victims fail to notify a supervisor, department head, the Village Administrator or the Human Resources Director, the Village will not be presumed to have knowledge of the harassment. Documentation of any incident may be submitted with any report of conduct inconsistent with this policy. All allegations, including anonymous reports, will be accepted and investigated promptly. Due to the serious implications of sexual harassment charges and the difficulties associated with their investigation, a claimant's willing cooperation is a vital component to an effective investigation and an appropriate outcome. Elected Official Complaint Process The Village promotes civility and respectful interactions at all levels of the organization. Elected officials are also prohibited from engaging in harassing behavior toward Village employees. Elected officials also are expected to treat each other in a manner consistent with the Village's no- harassment policy. Any elected official who believes they have experienced behavior by another elected official that is inconsistent with the Village's policy against harassment may notify the Village President or (if the Village President is the alleged harasser, to the Village Manager). After receipt of the complaint, an investigation will be initiated through the use of an independent third party investigator experienced in investigating workplace harassment complaints. 104.3.4 CONFIDENTIALITY The Village will, to the extent feasible and appropriate under the circumstances, maintain the confidentiality of reported complaints by involving only those individuals on a need-to-know basis. 118 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 25 104.3.5 DISCIPLINE AND CONSEQUENCES If the Village determines that any conduct inconsistent with this policy has occurred, prompt effective remedial corrective action will be taken in accordance with the circumstances involved. Any employee, regardless of position or title, who has engaged in conduct that is inconsistent with this policy, will be subject to discipline, up to and including immediate termination of employment. Violation(s) of this policy, if substantiated, may result in termination on the first offense. All employees are expected to cooperate in investigations of complaints of harassment or discrimination. 104.3.6 RETALIATION STRICTLY PROHIBITED Retaliation is strictly prohibited. Retaliation can be, but is not limited to, actions such as verbal or physical threats, reprimands, demotions, suspension, discharge or other change in the terms or conditions of employment of any employee for having reported or stating an intention to report, conduct inconsistent with this policy, or participating in an investigation. The Village prohibits any retaliation or reprisal against anyone for making or assisting with a complaint, or pursuing any such claim, or cooperating in the investigation of such reports. If an employee has reason to believe they have experienced retaliation or witnessed such conduct or knows of any employee who has been subjected to such conduct, they should promptly report it, verbally or in writing, to any of the following designated individuals: A supervisor, department head, or the Village Administrator and/or the Human Resources Director located at 24401 W. Lockport Street, Plainfield, Illinois, 60544.These are the designated individuals authorized by this policy to receive and act upon complaints on behalf of the Village. If the person believed to be engaging in the conduct inconsistent with this policy is a member of this designated list, the employee may go to any other individual designated above. Department heads and supervisors must promptly report conduct inconsistent with this policy to the Human Resources Manager. Pursuant to the Illinois Whistleblower Act (740 ILCS 174/15(a)), an employer may not retaliate against an employee who discloses information in a court, an administrative hearing, or before a legislative commission or committee, or in any other proceeding, where the employee has reasonable cause to believe that the information discloses a violation of State or federal law, rule or regulation. In addition, an employer may not retaliate against an employee for disclosing information to a government or law enforcement agency, where the employee has reasonable cause to believe that the information discloses a violation of a State or federal law, rule or regulation.(740 ILCS 174/15(b)). Pursuant to the Illinois Human Rights Act (775 ILCS 5/6-101), it is a civil rights violation for a person, or for two or more people to conspire, to retaliate against a person because they have opposed that which they reasonably and in good faith believe to be sexual harassment in employment, because they have made a charge, filed a complaint, testified, assisted or participated in an investigation, proceeding or hearing under the Illinois Human Rights Act. 119 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 26 104.3.7 OTHER REPORTING INFORMATION The Village is committed to an environment free from harassment, discrimination and retaliation and to preventing and quickly correcting conduct inconsistent with this policy. All employees have a personal responsibility to conduct themselves in compliance with this policy. Employees are encouraged to use the above complaint procedure(s) to report and resolve their complaints of harassment or retaliation to promote prompt resolution of any problems. However,employees may also report allegations of sexual harassment to an ethics officer, inspector general, or file a charge of discrimination in writing with the Illinois Department of Human Rights within 300 days of the harassment, and/or to the Equal Employment Opportunity Commission within 300 days of the harassment at: Illinois Department of Human Rights Equal Employment Opportunity Commission 100 W. Randolph St., Suite 10-100 500 West Madison Street, Ste. 2800 Chicago, IL 60601 Chicago, IL 60661-2511 (312) 814-6200 (312) 353-2713 104.3.8 CONSEQUENCES OF A VIOLATION OF THE PROHIBITION ON SEXUAL HARASSMENT In addition to any and all other discipline that may be applicable pursuant to this Village policy, other Village policies, employment agreements, procedures, the Village's Employee Handbook and/or collective bargaining agreement(s), any person who violates this policy or the prohibition on sexual harassment contained in the State Officials and Employees Ethics Act (5 ILCS 430/5-65), may be subject to a fine of up to $5,000 per offense, applicable discipline or discharge by the Village and any applicable fines and penalties established pursuant to local ordinance, State law or Federal law. Each violation may constitute a separate offense. Any discipline imposed by the Village shall be separate and distinct from any penalty imposed by an ethics commission and any fines or penalties imposed by a court of law or a State or Federal agency. . 104.3.9 CONSEQUENCES FOR KNOWINGLY MAKING A FALSE REPORT A false report is a report of sexual harassment made by an accuser using the sexual harassment report to accomplish some end other than stopping sexual harassment or retaliation for reporting sexual harassment. A false report is a report not made in good faith and/or which includes allegations that cannot be proven. Given the seriousness of the consequences for the accused, a false or frivolous report is a severe offense that can itself result in disciplinary action.Any person who intentionally makes a false report alleging a violation of any provision of this policy shall be subject to discipline, up to and including discharge, pursuant to applicable Village policies, employment agreements, procedures, the Village's Employee Handbook and /or collective bargaining agreement(s). In addition, any person who intentionally makes a false report alleging a violation of any provision of the State Officials and Employees Ethics Act to an ethics commission, an inspector general, the State Police, a State's Attorney, the Attorney General, or any other law enforcement official, 120 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 27 is guilty of a Class A misdemeanor. An ethics commission may levy an administrative fine of up to $5,000 against any person who intentionally makes a false, frivolous or bad faith allegation. 104.4 WORKPLACE RELATIONSHIPS Supervisor/Subordinate Relationships The Village of Plainfield has a strong commitment to preventing sexual harassment in the workplace. Any dating or a romantic relationship between a supervisor and a subordinate is prohibited. Should a relationship of this nature come to the Village's attention, the Village will evaluate the situation on a case by case basis and consider the circumstances involved prior to making any employment decisions. Individuals in supervisory or managerial roles, and those with authority over others' terms and conditions of employment, are held to more stringent requirements under this policy due to their supervisory or managerial responsibilities, their access to sensitive information, and their ability to affect the terms and conditions of employment of individuals in the subordinate position. Any concerns about the administration of this policy should be discussed with the Human Resources Department or the Village Administrator. 104.5 PROGRESSIVE DISCIPLINE Reasonable work rules of conduct, safety, courtesy, respect and common sense, generally result in a more harmonious and enjoyable work atmosphere. In order to maintain a safe, efficient and harmonious organization, the guidelines listed below have been established for Village employees. The progressive discipline process encourages employees to become more productive workers and adapt their behavior to the Village's standards and expectations. The Village's progressive discipline policy in no way limits or alters the at-will employment relationship. Police Officers may be subject to modified or additional guidelines regarding disciplinary action pursuant to State laws and/or the terms of a collective bargaining agreement. 104.5.1 PROGRESSIVE DISCIPLINE PROCEDURES The Village has established general guidelines to govern the conduct of its employees. Disciplinary outcomes may vary depending upon the particular situation. Each case will be evaluated on its own merits with due consideration given to the nature of the offense, the cause, the background, likelihood of repetition and the attitude of the offender.In addition, the employee's work history, including performance reviews, previous disciplinary record and length of service may be taken into consideration, as well as other relevant factors, in determining the level of discipline to be imposed. 104.5.2 TYPE OF DISCIPLINARY ACTION In general, when an employee fails to abide by the rules and regulations set forth in the Employee Handbook, does not abide by departmental regulations or is in violation of other expectations, the employee may be subject to the Progressive Discipline process.With respect to all disciplinary 121 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 28 action, the Village reserves the discretion to determine the type and level of discipline, if any, to implement in any particular case. However, the disciplinary process may typically follow the below steps. (a)Verbal Warning: A verbal warning may be issued to an employee prior to the issuance of a written warning at the supervisor's discretion. Verbal warnings become a part of the employee's personnel file and may be used as support for further disciplinary action. (b)Written Warning: A written warning may be issued for behavior or violations which a supervisor considers serious or where a verbal warning has not helped to change unacceptable behavior. All written warnings will be placed in the employee's personnel file and a copy of the written warning will be given to the employee and signed by that employee, acknowledging receipt of the warning.An employee's refusal to sign the written warning does not preclude placement in the employee's personnel file. (c)Suspension: An employee may be suspended with or without pay for up to thirty (30) days subject to FLSA limitations.A department head shall file a written report with the Village Administrator on the reason for suspension of an employee prior to the effective date of such suspension. An employee shall be given a written notice of suspension. All suspensions must be reviewed and approved by the Director of Human Resources. (d)Demotion: A demotion is a change in employment status from a position in one classification to a position in a lower classification involving a decrease in responsibility and a lower maximum pay rate. Demotions are typically disciplinary or performance related, but can also be the result of a reorganization and subsequent elimination of the existing position, or an employee voluntarily vacating their present position and moving to an existing or new position at a lower pay grade. All demotions must be reviewed and approved by the Director of Human Resources. (e)Termination: An employee may be terminated for a major conduct violation, repetition of minor conduct violations or for work performance falling below the established standards. Before any action is taken to terminate an employee, the employee's department head must file a written report and request a review by the Village Administrator and the Director of Human Resources. The Village Administrator, with the concurrence of the Village President, has the right to terminate any employee from Village service.All terminations must be reviewed and approved by the Director of Human Resources. (f)Rehire: It is the policy of the Village not to rehire a former employee who was terminated for policy violations, poor work performance or resigned while charges were pending. All rehires must be reviewed and approved by the Director of Human Resources. 104.5.3 ADMINISTRATIVE LEAVE Employees who allegedly commit acts of violence, other egregious misconduct and/or serious safety violations can be suspended immediately and ordered to vacate Village property or a work site. 122 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 29 104.5.4 SUSPENSION WITHOUT PAY FOR EXEMPT EMPLOYEES Suspensions without pay for exempt employees generally must be in increments of five (5) business days, except a deduction from pay as a penalty for violations of safety rules of major significance which may be made in any amount. 104.5.5 EMPLOYEE BENEFITS DURING SUSPENSION The Village will continue to pay its portion of the employee's medical, dental and vision premium costs while an employee is suspended without pay for up to thirty (30) days. The employee must abide by the terms and conditions of the insurance benefits in order to maintain coverage during such periods, including making arrangements to pay the employee's portion of the premium cost. Employees will not accrue benefit time or service credit while on an unpaid suspension. 104.6 CONFIDENTIALITY POLICY The public, employees and other parties with whom the Village does business entrusts the Village with important information relating to their businesses and personal situations. It is the Village's policy that all information considered confidential will not be disclosed to external parties or to employees without a "need to know" except as pursuant to judicial proceedings or as required pursuant to Federal, State or local laws. Employees must not release or share confidential information that may be subject to Federal and State laws, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA) and the State of Illinois Identity Protection Act (protects the use of Social Security numbers). This policy is intended to alert employees to the need for discretion at all times and is not intended to inhibit normal business communications. All inquiries from the media must be referred to the employee's department head.If there is a question of whether certain information is considered confidential, the employee should first check with his immediate supervisor. Questions related to the Illinois Freedom of Information Act (FOIA) should be addressed to the Village Clerk, Village Attorney or designated FOIA Officer. 104.7 POLITICAL ACTIVITY In accordance with the State and Federal constitutions and the Illinois Municipal Code (65ILCS5/10-1-27.1 et seq.), Village employees have a right to engage in political activity through voluntary political contributions or voluntary political activities. However, while at work or on duty, employees may not participate in political activities.Additionally, no employee may use or threaten to use the influence of their position to coerce or to persuade any person to follow any course of political action or to contribute or lend anything of value to a political organization or candidate for political office. 104.8 OUTSIDE EMPLOYMENT Outside employment in addition to Village employment is allowed with permission of the employee's department head if it does not interfere with the employee's performance, cause a 123 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 30 conflict of interest or appearance of impropriety with his Village duties and responsibilities, or reflect adversely upon the Village. Employees are not permitted to engage in outside work that involves the use or sale of information related to Village operations.Employees shall inform their department head, in writing, of any outside employment, and a copy of all such department head's written permission authorizing such supplemental employment will be placed in the employee's personnel file. No Village vehicles, equipment, facilities or, in cases of "uniformed" employees, uniforms shall be worn and used during such outside employment. In no event shall supplemental employment be permitted during the employee's regularly assigned working hours for the Village or while on duty. 104.9 ATTENDANCE To maintain a safe and productive work environment, the Village expects employees to be reliable when reporting for scheduled work. Absenteeism and/or tardiness place a burden on other employees and on the Village. In instances when employees cannot avoid being late to work or are unable to work as scheduled, they should notify their supervisor as required in Section 102.7 of this handbook. Poor attendance and excessive tardiness are disruptive.Either may lead to disciplinary action, up to and including termination of employment. Notwithstanding the foregoing, an employee who is absent from work for an approved leave (vacation, sick, FMLA, etc.) shall not be considered absent from work or tardy. 104.10 WAGE ATTACHMENTS The Village does not want to become involved in employees' personal finances and believes it is the employees' responsibility to avoid collections by creditors. The Village must comply with any court ordered wage deduction.In the event the Village receives a garnishment notice from more than one source, the monies will be paid (to the extent they are available) to each of the creditors in the order in which notification was received. Child support orders take precedence over garnishments resulting from debts, judgments or other attachment orders. 104.11 ACCEPTANCE OF GIFTS The Village is a governmental entity and will comply with all provisions of the State Officials and Employees Ethics Act (5 ILCS 430/10 et seq.) ("Gift Ban Act"). In compliance with the Gift Ban Act, the Village adopted Ordinance No. 2402, as amended. No employee of the Village shall receive any gift, fee, meal, tip or favor of any kind, or promise of future employment for the performance of their duties or the supervision of others based upon any mutual understanding, explicit or implied, that the official actions, decisions or judgments of such employee would be influenced thereby, except as permitted by the Gift Ban Act or Village Ordinance No. 2402, as amended."Gift" means any gratuity, discount, entertainment, hospitality, loan, or other tangible or intangible item having monetary value, including but not limited to, cash, food and drink, and honoraria for speaking engagements related to or 124 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 31 attributable to government employees. Employees who are offered gifts or gratuities should either refuse them as courteously as possible or donate them as allowed in the Gift Ban Act. Items in the category of advertising novelties (i.e. pencils, calendars, coffee mugs) having wide distribution or of a nominal value may be retained by employees. Under no circumstances shall any cash or cash equivalents such as checks or gift cards be accepted. This policy should not be construed to preclude attendance by employees at business or social functions as guests of another individual, provided the costs are reasonable for the type of function attended pursuant to the Gift Ban Act. 104.12 WHISTLEBLOWER REPORTING AND ANTI-RETALIATION POLICY AND PROCEDURE The Village of Plainfield by and through its designated Auditing Official, has adopted the Whistleblower reporting and Anti-Retaliation Policy and Procedures in accordance with Section 4.1 of the Illinois Public Officer Prohibited Activities Act. See 50 ILCS 105/4.1 The Village prohibits its employees, board members, and elected officials from engaging in improper government action. The Village also prohibits retaliation against its employees and contractors who: 1) report an improper government action; 2) cooperate with an investigation by an auditing official related to a report of improper governmental action; or 3) testify in a proceeding or prosecution arising out of an improper government action. An employee shall promptly submit a written report of improper governmental action to the Village's Auditing Official within sixty (60) calendar days of the employee gaining knowledge of the improper governmental action. If an employee believes they have been retaliated against in violation of this Policy and/or in violation of the Illinois Public Officer Prohibited Activities Act, the employee shall submit a written report to the Village's Auditing Official within sixty (60) calendar days of the employee gaining knowledge of the retaliatory action. Failure to comply with this Policy may result in disciplinary action up to and including termination of employment and any other remedies, penalties and fines set by the Village's Auditing Official and/or a court of competent jurisdiction. 104.12.1 DEFINITIONS Improper Governmental Action: Any action by a unit of local government employee, an appointed member of a board, commission, or committee, or an elected official of the unit of local government that is undertaken in violation of a federal, State, or a unit of local government law or rule; is an abuse of authority; violates the public's trust or expectation of his or her conduct; is of substantial and specific danger to the public's health or safety; or is a gross waste of public funds. The action need not be within the 125 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 32 scope of the employee's, elected official's, board member's, commission member's, or committee member's official duties to be subject to a claim of "improper governmental action". "Improper governmental action" does not include the following: unit of local government's personnel actions, including, but not limited to employee grievances, complaints, appointments, promotions, transfers, assignments, reassignments, reinstatements, restorations, reemployment, performance evaluations, reductions in pay, dismissals, suspensions, demotions,reprimands, or violations of collective bargaining agreements, except to the extent that the action amounts to retaliation. Employee: o Anyone employed by the Village, whether in a permanent or temporary position, including full-time, part-time and intermittent workers; o Members of the Village's board, committees, and commissions; and o Any person who has been terminated because of any report or complaint submitted pursuant to this Policy. Retaliate, retaliation, and retaliatory action: All of these terms refer to any adverse change in an employee's employment status or the terms and conditions of employment that result from an employee's protected activity under Section 4.1 of the Illinois Public Officer Prohibited Activities Act. 50 ILCS 105/4.1(i). Retaliation can include, but is not limited to, any of the following: denial of adequate staff to perform duties; frequent staff changes; frequent and undesirable office changes; refusal to assign meaningful work; unsubstantiated letters of reprimand or unsatisfactory performance evaluations; demotion; reduction in pay; denial of promotion; transfer or reassignment; suspension or dismissal; or other disciplinary action made because of the employee's protected activity under the Illinois Public Officer Prohibited Activities Act. 104.12.2 VILLAGE'S AUDITING OFFICIAL The Auditing Official for the Village is: Eric Weis, Kendall County State's Attorney 807 W. John Street Yorkville, IL 60560 Pursuant to 50 ILCS 105/4.1(d), the Village's Auditing Official may transfer a report of improper governmental action to another auditing official for investigation if of the Village's Auditing Official deems it appropriate. 104.12.3 REPORTING PROCEDURES All reports of alleged improper governmental activities and/or retaliation in violation of the Illinois Public Officer Prohibited Activities Act must be in writing and include all of the following: 126 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 33 o The complainant's name; o The complainant's mailing address, phone number, and email address; o A description of the alleged improper governmental activities and/or retaliation; o Whether there are any other individuals with knowledge of the improper governmental activities and/or retaliation, and, if so, the name(s) of those individuals. To the extent allowed by law, the identity of an employee reporting information about an improper governmental action shall be kept confidential unless the employee waives confidentiality in writing. 50 ILCS 105/4.1(e). The complainant must include all documents and any other supporting evidence (audio/video recordings, memos, e-mails, and the like) with their written report. The written report and supporting documentation must be sent to the Village's Auditing Official via U.S. Mail or hand delivery with written receipt to the address set forth above. The Auditing Official, in their sole discretion, may take all reasonable measures to protect employees who reasonably believe they may be subject to bodily harm for reporting improper government action. 50 ILCS 105/4.l(e). 104.12.4 INVESTIGATIVE PROCEDURES All written reports received by the Village's Auditing Official pursuant to this Policy will be promptly and thoroughly investigated by the Auditing Official or their designee in accordance with Section 4.1 of the Public Officer Prohibited Activities Act. To ensure the investigation is completed in a prompt and thorough manner, the Auditing Official has established the following procedures: o In the Auditing Official's sole discretion, the Auditing Official may place the accused on paid or unpaid administrative leave pending the investigation. o The Auditing Official may require the Village to preserve any and all evidence the Auditing Official, in their sole discretion, determines may be relevant to the investigation. The Village shall take any and all steps deemed necessary by the Auditing Official to preserve the evidence in the format requested by the Auditing Official. The Village shall be responsible for any and all costs associated with the preservation of evidence. o The Auditing Official may request the production of documents, electronic and audio recordings, emails, text messages, telephone records, photographs, and any other information, which the Auditing Official, in their sole discretion, determines to be relevant to the investigation. The requested information must be produced to the Auditing Official in whatever format the Auditing Official requests within forty-eight (48) hours of receipt of such a request unless additional time has been pre-approved in writing by the Auditing Official. All costs associated with such requests from the Auditing Official shall be paid for by the Village. 127 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 34 o The Auditing Official may conduct witness interviews, which the Auditing Official, in their sole discretion, determines to be relevant to the investigation. The witness must appear for their interview with the Auditing Official or their designee within forty- eight (48) hours after receipt of such a request, unless additional time has been pre- approved in writing by the Auditing Official. All costs associated with the interviews shall be paid for by the Village. o The Auditing Official may examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities owned or under the control of the Village without prior knowledge or consent of any individual who might use or have custody of any such items or facilities when the Auditing Official determines, in their sole discretion, any such items or facilities may be within the scope of the investigation. o At their sole discretion, the Auditing Official may retain the use of experts and other professional services during the course of the investigation. The cost of such experts and any other professional services retained by the Auditing Official shall be paid for by the Village. o The Auditing Official may take any other appropriate measures the Auditing Official finds, in their sole discretion, necessary to ensure that the complaint has been thoroughly investigated. The cost of any such measures shall be paid by the Village. Failure to timely comply with the Auditing Official's requests for information and/or requests for witness interviews will be deemed a violation of this Policy and may result in disciplinary action up to and including termination of employment and be considered and investigated as an improper governmental action. Pursuant to 50 ILCS 105/4.1(c), if the Auditing Official determines that the Village or any supervisory officials have hindered the Auditing Official's investigation into the report, the Auditing Official shall notify in writing the chief executive of the Village and any other individual or entity the Auditing Official deems necessary in the circumstances. 104.12.5 REMEDIES At the conclusion of the investigation, the Auditing Official will decide whether the complaint has merit or whether the complaint does not have merit. If the Auditing Official determines the complaint has no merit, the Auditing Official can dismiss the complaint. If the Auditing Official concludes that an improper governmental action has taken place or concludes the applicable Board member, supervisory officials or other employees have hindered the Auditing Official's investigation, the Auditing Official shall notify in writing the chief executive of the Village and any other individual or entity the Auditing Official deems necessary in the circumstances. If the Auditing Official deems it appropriate, the Auditing Official may transfer a report of improper governmental action to the Kendall County State's Attorney or local law enforcement agency for further investigation pursuant to state law. If the Auditing Official determines a prohibited retaliatory action took place, the Auditing Official has the authority to exercise any or all remedies as set forth in Section 4.1 of the Public Officers 128 Village of Plainfield Government Manual Employee Conduct Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Conduct - 35 Prohibited Activities Act. Such remedies available to employees subjected to retaliation can include, but are not limited to the following: reinstatement, reimbursement for lost wages or expenses incurred, promotion, and/or providing some other form of restitution to the complainant. If the Auditing Official determines that restitution will not suffice, the Auditing Official may make their findings available for the purposes of aiding that employee or the employee's attorney's effort to make the employee whole. Any person who engages in prohibited retaliatory action may be subject to a monetary fine of no less than $500 and no more than $5,000 per violation; appropriate employment action (including, but not limited to suspension without pay, demotion, or discharge), civil or criminal prosecution, or any combination of these penalties. 104.12.6 DISTRIBUTION OF THIS POLICY The Village shall provide a copy of this Policy and Section 4.1 of the Public Officer Prohibited Activities Act (50 ILCS 105/4.1) to every employee upon commencement of employment and on an annual basis thereafter to ensure employees understand their rights and the process in which they can report improper governmental action and retaliation pursuant to this Policy. The Village shall maintain signed receipts from employees acknowledging receipt of the Policy 129 Policy 105 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Performance - 36 Employee Performance 105.1 PERFORMANCE REVIEW The performance of all regular full-time and regular part-time employees shall be evaluated not less than one time per year, and as often as there are alterations in employment status, salary increase (other than cost of living), promotion, demotion, transfer, or any other change in reporting status, in accordance with performance review factors as established by the Village. Each department may utilize interim reviews, depending on departmental needs. However, only annual or status change reviews will be used for salary consideration purposes. 105.2 INTERIM PERFORMANCE REVIEWS There are circumstances where a supervisor may conduct an interim performance review due to a decline in an employee's performance into a below standards level to counsel an employee, so the employee can take corrective actions prior to the next regularly scheduled formal review. 105.3 SUBSTANDARD PERFORMANCE ON ANNUAL REVIEW Employees performing at "Below Standards" level as of their annual review will not receive an increase for that year. Employees determined to have performed "Below Standards" levels upon their annual review will either be assigned to a six (6) month evaluation period consisting of two (2) interim three (3) month interval reviews or will be terminated, depending on the severity of the "Below Standards" performance, and/or prior interim review attempts to improve performance. If performance is not raised to a "Standards" level upon the completion of the evaluation period, the employee's employment will be terminated 105.4 PERFORMANCE IMPROVEMENT PLAN When an employee's performance is determined to be "Below Standards" level, a written Performance Improvement Plan may be completed by the supervisor and submitted with the employee's Performance Review. The purposes of the Performance Improvement Plan are to document the specific job related functions or areas where improvement is needed, indicate specific milestones that will be used to measure the employee's progress in those areas, and establish a time frame for achieving each listed goal. The completed Performance Improvement Plan shall be discussed by the supervisor with the employee andboth shall sign and date the Performance Improvement Plan. The employee will be given a copy and the original shall be placed in the employee's personnel file. 130 Policy 106 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Job Classification Plan - 37 Job Classification Plan 106.1 PURPOSE The purpose of the Job Classification Plan is to provide an inventory of positions in the Village service and accurate job descriptions and specifications for each class of employment. The plan standardizes titles, each of which is indicative of a definite range of duties and responsibilities, and has the same meaning throughout the Village service. 106.2 COMPOSITION The Job Classification Plan consists of: (a)A grouping into classes of positions which are of approximately equal difficulty and responsibility, which require the same general qualifications and which can be equitably compensated within the same range of pay under comparable working conditions. It should be noted that some Village positions are subject to pay ranges contained in the applicable collective bargaining agreements. (b)Written job descriptions for each class of positions, containing the general nature of the work and the responsibility of the positions of the class, examples of work which are illustrative of duties and positions assigned to the class, requirements of work in terms of knowledge, abilities, skills, effort and working conditions, a statement of experience and training desirable for recruitment or promotion into the class, and, in certain cases, necessary special qualifications. 106.3 JOB DESCRIPTIONS Job descriptions are to be interpreted in their entirety and in their relation to others in the Job Classification Plan. Particular phrases or examples are not to be isolated and treated as a full definition of the position. They are descriptive of the kind of work performed and are not inclusive of all duties which may be performed or assigned. 106.4 USES OF THE JOB CLASSIFICATION PLAN The Job Classification Plan shall be used to: (a)Prepare internal and external announcements of vacancies; (b)Determine lines of promotion and to develop employee training programs; (c)Determine salaries for various types of work; and (d)(d) Provide uniform job terminology understandable by all Village officials, employees and the general public. 106.5 COVERAGE The Village reserves the right to determine which work duties and responsibilities will be performed by employees within and outside of the Village workforce. As part of this management process, 131 Village of Plainfield Government Manual Job Classification Plan Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Job Classification Plan - 38 the Village is responsible for creating and updating job descriptions for all positions within the Village workforce. 106.6 MAINTENANCE Department heads and supervisors shall be responsible for presenting in writing to the Director of Human Resources any material change in the nature of duties, responsibilities, working conditions or other factors affecting the current classification of any position. Any employee may request a classification review of their own position by presenting in writing to the employee's department head supporting information for reclassification. Following the receipt of such information and provided the information demonstrates a significant difference, the Director of Human Resources shall evaluate the position and determine if the classification should be changed. 106.7 ADMINISTRATION The Job Classification Plan is maintained and administered by the Human Resources Departmentwhich is responsible for approving changes in job descriptions and job titles. When circumstances warrant, the Village Board of Trustees may be asked to change the number of positions within the Job Classification Plan and pay ranges associated with the positions pursuant to Policy 107 (Compensation Plan) of this Employee Handbook. 132 Policy 107 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Compensation Plan - 39 Compensation Plan 107.1 OBJECTIVE The objectives of the Compensation Plan are to attract and retain qualified employees and to motivate employees to direct their efforts toward achieving the goals of the Village. The Compensation Plan is designed to encourage higher levels of employee effort and productivity through a performance based pay system. The goals of the Compensation Plan must be achieved within the financial limitations of the Village and must be in compliance with Federal and State laws and regulations. The Compensation Plan should be easily administered and flexible in nature in order to balance the goals of the plan against the costs of administering it. In order to achieve these stated objectives, the intended purposes of the Compensation Plan are set forth below. 107.2 PURPOSE In consideration of the objective of the Compensation Plan outlined above, the intended purposes of the Compensation Plan are: (a)To provide similar pay for positions of similar complexity and responsibility within the organization; (b)To provide pay ranges which are reasonably comparable to those paid by other governmental jurisdictions and private industry for similar types of work; (c)To provide orderly and consistent means of rewarding employees for good performance. This shall be accomplished through the employee performance review process; and (d)To simplify and facilitate payroll administration, budgeting and other phases of financial and personnel administration 107.3 COMPOSITION, DEVELOPMENT AND MAINTENANCE The Compensation Plan includes a schedule of standard pay ranges consisting of minimum rates of pay for covered non-bargaining unit positions. Pay rates and increases for bargaining unit employees are contained in applicable collective bargaining agreement(s). The Village Administrator shall be responsible for the development, review and maintenance of the Compensation Plan subject to Village Board of Trustees' approval of all changes in the Compensation Plan and all adjustments of position titles within the Compensation Plan. Compensation Plan pay ranges shall be linked directly to the titles of positions in the Job Classification Plan and shall be determined with due regard to the following factors: (a)The knowledge, skill, ability and behaviors required to satisfactorily perform the work; (b)Duties and responsibilities required; (c)Experience and educational requirements; (d)The effort required to satisfactorily perform the work; (e)Any special working conditions related to the work; and 133 Village of Plainfield Government Manual Compensation Plan Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Compensation Plan - 40 (f)External market competitiveness. The Village Administrator may, from time to time, make, or cause to have made, such comparative studies as deemed necessary, of the factors affecting the level of pay ranges. On the basis of information derived from such studies, the Village Administrator may recommend changes in the assignment of pay ranges to the Village Board of Trustees for approval. No employee's pay will be reduced as a result of a pay range adjustment even if the employee's pay is above the maximum in the adjusted pay range. 107.4 STARTING RATE OF PAY The minimum rate of pay for a class shall be paid upon assignment to the class, except that starting rates above the minimum rate may be paid if the department head and the Director of Human Resources receive approval from the Village Administrator. Justification for approval of a starting rate above the minimum rate for the class will be limited to recognition of exceptional qualifications and experience of a candidate or lack of qualified candidates at the minimum rate. If a former employee is re-employed in a class for which they were previously employed, the Village Administrator may make an appointment at the same rate of pay which the employee was receiving at the termination of their service, provided it is within the appropriate salary range. This Section of the Employee Handbook is not intended to change, alter or contradict specific language related to rates of pay as set forth in any applicable collective bargaining agreement covering bargaining unit employees of the Village. 107.5 COST OF LIVING ADJUSTMENT (COLA) The Village Board of Trustees shall annually consider a cost of living adjustment (COLA) for employees which may be applied uniformly to all positions. The cost of living increase shall be determined as part of the annual budget process and be awarded to qualifying employees on May 1st of each year. If an employee is not meeting the requirements of their position, the Village Administrator can deem the employee ineligible to receive a COLA. 107.6 MERIT PAY INCREASE The Village Administrator may, at their discretion, consider merit pay increases for an employee(s). Merit pay increases shall be awarded based upon the employee's performance. 134 Policy 108 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Insurance and Other Employee Benefits - 41 Insurance and Other Employee Benefits 108.1 INSURANCE COVERAGE The Village provides a number of benefits to full-time employees and their dependents including medical, dental, vision and life insurance. Employees are eligible for coverage upon hire. The percentage paid by the Village and employees may change from time to time. The Village also offers medical, dental, and vision benefits to all part-time employees at the full cost of the premium to those employees. The Village will, as required, comply with State and/or Federal laws regarding insurance coverage. Group medical, dental and vision insurance shall also be made available to eligible retired or disabled employees who select to continue this option, as required by the Illinois Pension Code and State insurance law, any applicable collective bargaining agreements and subject to other provisions of this Employee Handbook. The Village also provides Workers' Compensation benefits pursuant to State law and will provide any coverage required by applicable State law. This Employee Handbook does not change or otherwise interpret the terms of the official benefit plan documents. Employee rights can be determined only by referring to the full text of the official plan documents, which are available for examination from the Human Resources Department. To the extent any of the information contained in this Employee Handbook is inconsistent with the official plan documents, the provisions of the official plan documents will govern in all cases. 108.2 PREMIUM PAYMENTS The Village requires those employees who chose to enroll in the medical health insurance plan to participate in the cost of the plan. Dental, vision and/or life insurance premiums are paid by the Village. Employees not enrolled in the Village group medical health insurance plan who provide evidence of enrollment in another plan, will receive a One Thousand Two Hundred Dollars ($1,200) taxable fringe benefit. 108.3 FLEXIBLE BENEFIT PLAN An Internal Revenue Service Section 125 Flexible Benefits Plan is available to full-time employees.The Plan allows employees to redirect part of their income to a non-taxable status, giving employees more spendable income. The Flexible Benefits Plan has two benefit components that employees may utilize: o 1. Medical Expense Benefit - may be used to pay qualified out of pocket medical expenses. o 2. Dependent Care Assistance Benefit - may be used to pay for qualified dependent day care expenses 108.4 EMPLOYEE WELLNESS PROGRAM The health and well being of the Village's employees is of utmost importance to us.The mission of the Employee Wellness Program is to (a) enhance organizational health by fostering interest 135 Village of Plainfield Government Manual Insurance and Other Employee Benefits Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Insurance and Other Employee Benefits - 42 and encouraging employees to initiate or expand healthier lifestyles; (b) provide diverse wellness programs to meet a wide range of personal health needs; (c) recognize employees for participating in healthier lifestyle activities with incentives; and (d) develop a positive culture that focuses on improving the quality of life for our employees.The Village's Director of Human Resources is available to assist and direct employees toward the many programs offered. A dedicated outside wellness vendor is the primary contact for all HIPAA protected personal medical information and provides telephonic and online services.All full and part-time employees are eligible to participate in the Village's Wellness Incentive Program. Active employees will receive incentive benefits in July of each year. Incentives will not be awarded ahead of time due to retirement or separation from employment 108.5 EMPLOYEE ASSISTANCE PROGRAM (EAP) The Village currently offers an employee assistance program to its employees. The EAP is a confidential service designed to help employees and their immediate family members with personal problems. The EAP can assist by providing confidential assessments, short term counseling and/or referral services. The Village Administrator may terminate the EAP at any time should it be deemed in the Village's best interest to terminate the program. More information on the EAP is available from the Human Resources Department. 108.6 QUALIFYING EVENTS Within thirty (30) days of a qualifying event, employees or dependents must notify the Director of Human Resources in writing of any change in status which may affect the employee's or dependent's benefit plan coverage. Examples may include marriage, civil union, birth, adoption, or placement for adoption of a child, obtaining legal guardianship of a child, loss of eligibility for other coverage for the employee or dependent, termination of employer contributions toward the employee's or dependent's other coverage; divorce, legal separation, death or children reaching the limiting age.Failure to notify the Director of Human Resources in writing on a timely basis of the qualifying event could result in the employee being responsible for the payment of the premiums or claims paid for an ineligible participant, or in denial of coverage by the insurance carrier or plan sponsor. 108.7 MARRIAGE, CIVIL UNIONS AND INSURANCE BENEFITS According to the Illinois Religious Freedom Protection and Civil Union Act (750 ILCS75/1 et seq.) civil union couples have many of the same legal rights as married spouses. The types of benefits which may be available to civil union partners are those which are provided under State law. To become eligible for applicable benefits, employees who get married or enter into a civil union are required to complete a notarized affidavit and provide a copy of the marriage license or civil union certificate to the Director of Human Resources within thirty (30) days of the marriage or civil union. 136 Village of Plainfield Government Manual Insurance and Other Employee Benefits Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Insurance and Other Employee Benefits - 43 108.8 COBRA (CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT) Village sponsored group health insurance coverage for covered employees expires on the last day of employment, leave of absence or other qualifying event. As described in greater detail in the Village's COBRA notice provided to employees who are covered under group health insurance at the time of a qualifying event, employees, their spouses and/or their dependents may continue health coverage, at their own expense, at the group rates, unless they are disqualified because of discharge for gross misconduct. Eligible employees may continue the health insurance coverage for up to eighteen (18) months or longer, based on the COBRA regulations, from the date coverage would otherwise end. The spouse and dependent children of a Village employee may continue coverage following the death, divorce or termination of the employee, in the event the employee becomes covered by Medicare, or following another qualifying event, for up to thirty-six (36) months from the date their coverage would otherwise end. Dependent children of the employee may also be eligible to continue coverage when they cease to be dependent children. Continuation of coverage ceases if certain specific events occur, based upon COBRA regulations. Employees or dependents must notify the Director of Human Resources in writing within sixty (60) days after a qualifying event whether or not they wish to continue their health coverage. If an employee does not choose to continue their group health insurance, eligibility will end. Information regarding COBRA continuation benefits is available to new employees at the time of hire and to employees at the time of a qualifying event. More Information regarding COBRA is available from the Director of Human Resources. If an employee is a participant in the Illinois Municipal Retirement Fund (IMRF), and retires or becomes disabled, the employee may be able to continue their health insurance under the municipal employee's continuance privilege (215 ILCS 5/367j), as set forth in the Illinois Insurance Code. 108.9 ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) The Illinois Municipal Retirement Fund (IMRF) provides employees of local governments in Illinois with a sound and efficient system for the payment of retirement, disability and death benefits. Employees are required to participate in IMRF if employed in an IMRF qualified position and meet the qualification of one thousand (1,000) hours worked annually. Both the employee and the Village contribute monies into IMRF. Upon separation from employment, application may be made to IMRF for a refund of employee contributions if the employee has not yet qualified for retirement benefits. In that instance, all employer contributions would be forfeited.Employees should note that applicable tax laws will apply to this refund. If an individual becomes employed by another municipality or agency under IMRF, employee contributions are automatically transferred provided they were not previously refunded. However, employees may "buy back" earned credit previously refunded according to specific instructions provided by IMRF. 137 Village of Plainfield Government Manual Insurance and Other Employee Benefits Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Insurance and Other Employee Benefits - 44 108.10 POLICE PENSION FUND Sworn Police personnel participate in a pension fund for retirement, disability and death benefits. The Police Pension Board manages the fund in accordance with applicable Illinois law. The Village contributes to the Police Pension Fund based on an annual actuarial analysis while participating Police personnel contribute through payroll deductions. Additional information regarding participation qualifications, portability rights, disability requirements, qualifications for pension benefits, and the value of pension benefits is available from the Police Pension Board. 108.11 457 RETIREMENT PLAN The Village has implemented an IRS approved Section 457 Deferred Compensation Contribution Savings Plan (the "457 Plan") for participating employees. Employees may, at any time, elect to participate in, or to cease participating in, the 457 Plan. The Section 457 Deferred Compensation plan allows employees to elect the amount of their salary they want to contribute and to direct the investment of their account, so they can tailor their own retirement package to meet their individual needs. Contributions to the 457 plan are automatically deducted from participating employees' paychecks. The employee has the option of having the deduction taken as deferred compensation or as a Roth deduction. Each participating employee will assume any annual maintenance and/or investment fees associated with the establishment of such deferred compensation account. Upon commencement of employment with the Village, an employee is eligible to participate in the 457 Plan. However, to be eligible to receive an annual contribution by the Village to an employee's deferred compensation account, the employee must be employed full time, must be a participant in the 457 Plan on May 1st of the fiscal year for which the annual contribution is sought, and must contribute a minimum of 1.5% of their annual salary to the 457 plan. The Village's annual contribution shall be paid to each employee who meets the corresponding applicable contribution level, based upon the employee's annual (May 1st though April 30th) average contribution to the 457 Plan. Such contributions shall be made from pre-tax income per paycheck (as allowed by Federal law) and remitted by the Village to their deferred compensation account each payday. The annual contribution will be based solely on base wages. No overtime will be used in the calculation of the minimum contribution required for eligibility. The Village, as approved by the Village Board, may make an annual contribution to each participating employee's deferred compensation account in April of each calendar year, based upon the employee's minimum annual contribution as follows: Minimum Village's Annual Contribution Annual Contribution 1.5%$500 2.0%$750 2.5%$1,000 3.0%$1,700 138 Village of Plainfield Government Manual Insurance and Other Employee Benefits Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Insurance and Other Employee Benefits - 45 5.0%$3,000 All Village contributions to the 457 Plan are subject to change with the approval of the Village Board. The contributions, if any, will take place in April of each year. Participating employees who terminate employment prior to April 1st of each year shall not be eligible for any annual contributions from the Village into the deferred compensation account. Further, each participating full-time employee may elect not later than April 1st of each year, to sell back accrued sick leave benefits from the employee's sick leave bank. The employee may sell back a maximum of forty (40) hours of sick time at the employee's rate of pay in effect on April 1st of that year, provided the participating employee retains a minimum of eighty (80) hours of accrued leave in their sick leave bank. Any amounts elected to be sold back shall be removed from the employee's sick bank and deposited into the employee's deferred compensation account. Complete details of the 457 Plan are described in the materials provided to eligible employees. More information about employee benefit plans is available from the Human Resources Department. 108.12 SERVICE AWARDS Service awards are provided to employees of the Village to recognize and reward them for their service and as a token of appreciation for the employee's loyalty and dedication. Full-time and part-time employees are eligible to receive service awards. The Village recognizes employees for continuous years of service in five-year increments. 139 Policy 109 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 46 Holidays, Vacation and Leaves of Absence 109.1 HOLIDAYS All full-time employees not covered by a collective bargaining agreement may receive time off with pay for the following holidays, unless the employee is scheduled to work the holiday as part of their regular shift or work schedule: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day These dates shall be general holidays for Village employees. Only regular full-time employees shall be entitled to paid holidays. Regular part-time and temporary employees shall not be paid for holidays unless they are required to work on the holiday. To receive holiday pay, employees are required to work their regular scheduled day before and after each holiday, unless other excused pay (jury, vacation, bereavement, personal, etc) has been pre-approved by the employee's supervisor or department head. Holiday pay for employees covered by a collective bargaining agreement shall be regulated by the terms of the applicable collective bargaining agreement. The Village schedules all national holidays on the day designated by common business practice. Generally whenever any of the above holidays fall on a Saturday, the preceding Friday shall be observed as a holiday; and whenever any of the above holidays fall on a Sunday, the following Monday shall be observed as a holiday. Modifications to these observances for specific holidays for specific reasons may be made from time to time upon direction of the Village Administrator with advance notice to employees. 109.2 WORK ON HOLIDAYS Hours worked by a non-sworn, non-exempt regular full-time employee during a regular shift on a paid holiday shall be computed at one and one half (1½) times the employee's regular hourly rate of pay. Regular full-time non-exempt employees shall receive, in addition to the pay for hours worked, paid holiday compensation. Should an employee be required to work more than eight (8) hours for any shift which begins or ends on a holiday, that employee shall receive two (2) times their regular hourly rate of pay for all hours so worked in excess of eight (8) hours. All non-exempt sworn personnel (police) shall be paid for work on a holiday in accordance with the terms of the current collective bargaining agreement. 109.3 VACATION The Village provides full-time regular employees with paid vacation time as an opportunity for rest, relaxation and recreation. The Village believes each employee should have time off from work 140 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 47 each year and should be given flexibility in scheduling vacation time, with consideration for the Village's operational and business needs. Vacation is accumulated on a monthly basis and the amount of vacation time an employee receives increases with the length of their continuous employment, according to the schedule set forth below. Employees are expected to manage their individual vacation time. Every effort will be made to grant an employee's vacation request. However, vacations cannot interfere with department operations and therefore must be approved in advance by the employee's supervisor. Vacation time shall accrue according to the following schedule: Length of Continuous Service Vacation Days Per Year One (1) year 80 hours Five (5) years 120 hours Eight (8) years 144 hours Ten (10) years 160 hours Fifteen (15) years 184 hours Twenty (20) years or more 200 hours (Maximum) When an employee finishes their 4th year, they begin to accrue vacation hours at the next tier. For example, if an employee's start date was July 1st, 2022, they would start accruing at the next tier on July 2nd, 2026. All vacation for non-exempt employees shall be scheduled with approval and consent of the employee's supervisor and department head. Scheduling preference shall be given to employees on a seniority basis. All earned vacation time not used by the employee by the end of the anniversary year shall be forfeited, with the exception that employees shall be allowed to carry over into the next anniversary year an amount of vacation hours equal to the number of vacation hours accrued by the employee during their previous year of continuous service. Vacation time is paid at the employee's base pay rate at the time of vacation and does not include overtime or any other special forms of compensation. In the event a holiday occurs during an employee's scheduled vacation period, time for such holiday shall not be charged as vacation time. 109.4 PAY IN LIEU OF VACATION Employees who receive one-hundred and twenty (120) hours or more of accrued vacation time in a year may elect annually, upon approval of their department head, to receive a payout of accrued vacation in lieu of the employee taking the time off, based upon the following schedule: Vacation Hours Per Year May Sell Back 120 40 144 45 160 50 184 60 200 65 141 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 48 Vacation payout income shall be distributed to the employee within thirty (30) days of the request to sell back such time, by separate paycheck if so requested by the employee. Employees who are unable to utilize vacation time because of the needs of the Village may make a written request to the Village to have such vacation time bought back by the Village. The Village shall consider the written request and either have such vacation time bought back by the Village, or at the Village's option, such employee(s) may be permitted to carry over unused vacation hour(s), provided the vacation hour(s) carried over are utilized within the following calendar year. 109.5 USE OF ACCRUED VACATION The Village reserves the right to restrict the dates on which an employee may take vacation based on the Village's and/or specific departments' needs. These may be known as "blackout periods" and will be established by the Village Administrator and by the department head. Vacation is granted at the convenience of the Village, but the Village and its management will attempt to accommodate the needs of the employee. The employee shall schedule vacation so they are not placed in a position to forfeit vacation due to business restrictions or last minute business needs. 109.6 PAYOUT OF ACCRUED VACATION TIME UPON SEPARATION OF EMPLOYMENT Upon separation of employment, the employee shall be paid for unused accrued vacation time. 109.7 PERSONAL DAYS Regular full-time employees are eligible for sixteen (16) hours of personal time per fiscal year. An employee's sixteen (16) hours of personal time shall be granted in whole on May 1st of each year. If an employee begins employment after May 1st, personal time will be prorated accordingly. Employees may earn an additional eight (8) hours of personal time if they use no sick time during an entire fiscal year. Accrued personal time may be taken at any time during the year subject to supervisory approval. Under no circumstances shall personal days be carried forward to the next fiscal year. Upon separation from employment with the Village, whether voluntary or involuntary employees shall forfeit all personal time not used prior to their separation. 109.8 SICK LEAVE All regular full-time employees will accrue sick time at a rate of one day (8 hours) per calendar month of service.Sick leave may be used only after it is accrued. Sick leave hours shall not be considered a privilege which an employee may use at their discretion but shall be allowed only in the case of: (a)Necessity of actual sickness or disability of the employee; (b)Illness or birth in their immediate family; (c)A medical/dental appointment for the employee or an immediate family member; 142 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 49 (d)Taking physical examinations or other sickness prevention measures; or (e)Bereavement A total of 7 days may be used for this purpose. Sick leave hours shall be denied for all other reasons unless otherwise approved by the department head.To receive compensation while absent on sick leave, the employee must notify their immediate supervisor within a reasonable time under the circumstances, but generally at least sixty (60) minutes before the employee's shift would begin.Notification shall be made via voicemail, text or e-mail.Notification must include the date, time and reason for the sick leave absence. Any employee who is absent from work for sickness three (3) or more consecutive days shall be required to provide a physician's certificate indicating the employee is able to resume normal work duties. The physician's certificate shall be obtained at the employee's expense. Employees who fail to produce a physician's certificate after being absent three (3) or more days shall not be permitted to return to work until the certificate is obtained. Excessive absenteeism is irregular attendance including but not limited to the following: (a)Chronic absenteeism or pattern of excessive sick leave usage; (b)Use of more than forty (40) hours of sick leave in any twelve (12) month period in the absence of a major personal or family illness; (c)Continued pattern of sick leave use coinciding with vacation, holiday or regular time off; (d)Repeated failure to notify the supervisor of sick leave within sixty (60) minutes of the start time; (e)Supervisor continuously unable to contact employee while employee is using sick time; (f)Failure to provide physician's certificates when applicable; or (g)The employee engaging in other employment while on sick leave. When a department head has reason to believe that excessive absenteeism has occurred, the employee will be counseled and reminded of the burden absenteeism places on the department and fellow co-workers.In addition, excessive absenteeism shall be reflected in an employee's performance review and shall be the basis for disciplinary action up to and including termination. Falsely claiming sick leave or reporting sickness as an excuse for absence may be grounds for discipline, up to and including immediate termination. Upon separation from employment with the Village, employees shall forfeit all sick leave not used prior to their separation from employment. 109.9 JURY DUTY/CIVIL LEAVE A regular full-time employee may be granted leave when summoned to appear as a witness before a court, grand jury or other public body or commission, when not appearing as a regular part of their normal work duties. An employee may be granted Civil Leave to cover the time off. 143 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 50 A regular full-time employee may be granted leave with pay when required to be absent from work for jury duty. Any compensation received by the employee for jury duty from the court system where the jury duty was performed, shall be retained by the employee. To be eligible for this benefit, documentation of service of jury duty must be provided by the employee to their supervisor. The employee must notify their supervisor promptly upon receipt of a jury summons and provide a copy of the summons to both their supervisor and the Human Resources Department. The employee must provide a copy of the check(s) received from the applicable jury commission or court for service of jury duty. Pay will be computed at the employee's current hourly rate or salary in effect at the time of jury duty. While assigned to jury duty, the employee must maintain contact with their supervisor, the frequency of which is determined by the department head. Time spent on jury duty is not counted as hours worked for the purpose of computing overtime pay. An employee's absence for jury duty is job protected and an employee may not be disciplined or discharged for absences due to jury duty. Any employee who is having any issues with regard to performance of jury duty service should report those concerns to the Village's Human Resources Department. 109.10 FAMILY BEREAVEMENT LEAVE ACT The Family Bereavement Leave Act requires employers with 50 or more employees to provide two weeks (80 hours) of unpaid bereavement leave to employees. The Village will allow 3 of the 10 days as paid bereavement time for regular full time employees. An employee may elect to substitute paid leave for the remaining unpaid days by using their accrued time off. Reasons for Leave A leave may be requested for the following reasons: (a)Attend the funeral or alternative to a funeral of a covered family member (b)Make arrangements necessitated by the death of a covered family member; (c)Grieve the death of a covered family member; or (d)Be absent from work due to miscarriages, unsuccessful round of intrauterine insemination or of assisted reproductive technology procedure, a failed adoption match, or an adoption not finalized due to being contested by another party, failed surrogacy agreement, diagnosis that negatively impacts pregnancy or fertility, or stillbirth. Under the Act, "covered family" includes child, stepchild, spouse, domestic partner, sibling, parent, mother/father-in-law, grandchild, grandparent, or stepparent. In addition, the Village will include brother/sister-in-law, grandparent-in- law, and anyone living within the immediate household. Eligibility Bereavement leave must be completed within 60 days after the date on which the employee receives notice of the death of covered family member or notice of a qualifying event. 144 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 51 An employee is required to provide the employer with at least 48 hours' advance notice of the employee's intention to take bereavement leave, unless providing such notice is not reasonable and practicable. An employer has the right to request reasonable documentation to substantiate the request. This could include a death certificate, a published obituary or other written verification of death (e.g., from a funeral home, mortuary, or crematorium). For leaves resulting from item 4 above reasonable documentation shall include a Department of Labor form ( FMLA Form ) which shall be completed by a health care practitioner who has treated the employee or the employee's spouse or domestic partner or surrogate for an event listed above. Documentation from the adoption or surrogacy organization certifying that the organization worked with the employee for a related event listed above. In the event of the death of more than one covered family member in a 12-month period, an employee is entitled to a total of 6 weeks of bereavement leave during the 12-month period. Contact the Human Resources Department for further information about taking leave as provided by the Family Bereavement Leave Act 109.11 LEAVES OF ABSENCE At the Village, we realize there are times when family and medical issues necessitate employees to take time away from work. The Village will provide employees with a leave based on their tenure with the Village and their eligibility under the Family Medical Leave Act (FMLA) or related State laws. It is the intent of this policy to comply with applicable Federal and State law. Details of the leave types may vary for employees represented by collective bargaining agreements or employment contracts. The Village prohibits discrimination or retaliation against employees for requesting or taking an authorized leave of absence. Using a leave of absence for any purpose other than its intended purpose may result in corrective action up to and including termination. Moreover, accepting employment or becoming self- employed while on a leave of absence is not permitted. Anyone obtaining employment or becoming self-employed while on a leave of absence will automatically be considered to have voluntarily resigned from employment with the Village. Leave of absence requests will be considered for other situations as dictated by applicable Federal and State law. Such laws may include but may not be limited to, the Uniformed Services Employment and Reemployment Rights Act (USERRA), the Local Government Employees Benefits Continuation Act, Military Leave of Absence Act, Public Employee Armed Services Rights Act, Family Military Leave Act, Illinois Victims' Economic Security and Safety Act, School Visitation Rights Act, Local Government Disaster Service Volunteer Act, the Illinois Election Code and the Employee Blood Donation Leave Act. Where applicable, leaves will run concurrently. 109.12 FAMILY AND MEDICAL LEAVE ACT (FMLA) 145 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 52 109.12.1 GUIDELINES Up to a total of twelve (12) weeks of unpaid job-protected leave during any rolling twelve (12) month period may be available for eligible qualifying events.All FMLA leave will count toward the FMLA leave entitlement even though employees may receive compensation such as paid time off, workers' compensation, short term disability or any other type of salary continuance during the FMLA leave. 109.12.2 ELIGIBILITY Village employees may be eligible for a leave of absence caused by certain family or medical reasons.To be eligible for such a leave, employees must have completed at least one (1) year of continuous service and worked at least one thousand two hundred and fifty (1,250) hours during the twelve (12) months preceding the leave of absence.Time spent on paid or unpaid leave does not count as hours worked for purposes of determining the one thousand two hundred and fifty (1,250) hour eligibility requirement. 109.12.3 QUALIFYING EVENTS Under FMLA, employees may be eligible for a temporary unpaid leave of absence from work for one of the following Qualifying Events: (a)Medical: Due to an employee's serious health condition; (b)Parental:Due to the birth of a child, or the adoption or foster care placement of a child, within twelve (12) months of birth or placement; (c)Family Care:To care for an employee's child, spouse or parent who suffers from a serious health condition; (d)Any qualifying exigency leave for families of members of the National Guard or Reserves or of a regular component of the Armed Forces when the covered military member is on covered active duty or called to covered active duty or; (e)Military caregiver leave to care for an injured or ill service member or veteran. 109.12.4 DEFINITIONS 12 Month Period means a rolling twelve (12) month period measured backward from the date an employee uses any FMLA leave in the FMLA year. Serious Health Condition means an illness, injury, impairment or physical or mental condition that involves either: (a)Inpatient care –(i.e. an overnight stay) in a hospital, hospice or residential medical- care facility, including any period of incapacity (i.e., inability to work or perform other regular daily activities); or (b)Continuing treatment by a health care provider, which includes: A period of incapacity lasting more than three (3) consecutive, full calendar days and any subsequent treatment or period of incapacity relating to the same condition that also includes: 146 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 53 Treatment two (2) or more times by or under the supervision of a health care provider (i.e. in-person visits, the first seven (7) days and both within days of the day of incapacity); One (1) treatment by a health care provider with a continuing regimen of treatment (e.g., prescription medication, physical therapy); Any period of incapacity related to a pregnancy or for prenatal care (a visit to a health care provider is not necessary for each absence); Any period of incapacity for a chronic serious health condition which continues over an extended period of time, requires periodic visits (at least twice per year) to a health care provider, and may involve occasional episodes of incapacity (a visit to a health care provider is not necessary for each absence); A period of incapacity that is permanent or long term due to a condition for which treatment may not be effective; only supervision by a health care provider is required, rather than active treatment; or Any absences to receive multiple treatments for restorative surgery or for a condition that would likely result in a period of incapacity of more than three (3) days if not treated. Child means an employee's biological, adopted, foster, stepchild, legal ward or child for whom an employee has day- to- day responsibility to provide care and financial support, provided the child is under eighteen (18) years of age or unable to take care of themself due to a disability.For purposes of family military leave, child will also include an employee's adult children. Parent means an employee's biological parent, step-parent, foster parent or the person who has day-to-day responsibility to provide care and financial responsibility to an employee as a child.Parent does not include parent-in-law. Spouse means any husband or wife as defined or recognized by Illinois law for purposes of marriage.If both spouses work for the Village their leave in any twelve (12) month period will be limited to an aggregate of twelve (12) weeks for certain types of FMLA leave. Exigency Leave is leave taken by the employee whose spouse, son, daughter or parent either has been notified of an impending call or order to covered active military duty or who is already on covered active duty may take up to twelve (12) weeks of leave for reasons related to or affected by the family member's call-up or service.The qualifying exigency must be one of the following: 1.short-notice deployment 2.military events and activities 3.child care and school activities; 4.financial and legal arrangements 5.counseling 6.rest and recuperation 7.post-deployment activities; and 147 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 54 8.additional activities that arise out of active duty, provided the employer and employee agree, including agreement on timing and duration of the leave. The Village will require certification of the qualifying exigency for military family leave. The employee must respond to such a request within fifteen (15) days of the request or provide a reasonable explanation for the delay.Failure to provide certification may result in a denial of continuation of leave.This certification will be provided using the DOL Certification of Qualifying Exigency for Military Family Leave(http://www.dol.gov/esa/whd/forms/WH-384.pdf). Covered Active Duty means (a) in the case of a member of a regular component of the Armed Forces, duty during the deployment of the member with the Armed Forces to a foreign country; and (b) in the case of a member of a reserve component of the Armed Forces, duty during deployment of the member with Armed Forces to a foreign country under a call or order to active duty under a provision of law referred to in 101(a)(13)(B) of Title 10, United States Code. The leave may commence as soon as the individual receives the call-up notice.(Son or daughter for this type of FMLA leave is defined the same as for child for other types of FMLA leave except the person does not have to be a minor.) This type of leave would be counted toward the employee's twelve (12) week maximum of FMLA leave in a twelve (12) month period. Covered Service Member Leave also known as military caregiver leave is for an employee whose spouse, son, daughter, parent or next of kin is a covered service member who may take up to twenty-six (26) weeks in a single twelve (12) month period to take care of that service member. Covered Service Member means (a) a member of the Armed Forces (including a member of the National Guard or Reserves) who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness; or (b) a veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of five (5) years preceding the date on which the veteran undergoes that medical treatment, recuperation or therapy. Serious Injury or Illness a) in the case of a member of the Armed Forces (including a member of the National Guard or Reserves), means an injury or illness incurred by the member in the line of duty on active duty in the Armed Forces (or existed before the beginning of the member's active duty and was aggravated by service in the line of duty) and that may render the member medically unfit to perform the duties of the member's office, grade, rank or rating; and (b) in the case of a veteran who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during a period when the person was a covered service member, means a qualifying (as defined by the Secretary of Labor) injury or illness that was incurred by the member in the line of duty while on active duty in the Armed Forces (or existed before the beginning of the member's active duty and was aggravated by service in the line of duty in the Armed Forces) and manifested itself before or after the member became a veteran. The Village will require certification for the serious injury or illness of the covered service member. The employee must respond to such a request within fifteen (15) days of the request or provide 148 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 55 a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification must be provided using the DOL Certification for Serious Injury or Illness of Covered Service Member http://www.dol.gov/esa/whd/forms/WH-385.pdf). 109.12.5 NOTIFICATION It is the responsibility of the employee to notify the Village of a potential condition that could qualify for FMLA leave.If the leave is foreseeable, the employee must give thirty (30) days notice to the Village of their intention to take FMLA leave.Examples of foreseeable need are the birth/adoption of a child or scheduled surgery. If the need for FMLA leave is unforeseeable, the employee must give the Village notice as soon as practicable, generally the same day or the next day the employee learns of the need for leave. The notification shall be made to the employee's supervisor. The supervisor shall then notify the Human Resources Department. 109.12.6 MEDICAL CERTIFICATION The Village requires a written medical certification from a heath care provider indicating that the employee is unable to perform the functions of the position of the employee, or that the employee is needed to care for a spouse, child or parent of the employee, before FMLA leave will be approved. Employee Leave Form WH-380E.pdf Family member Leave FormWH-380F.pdf The certification form for use by a health care provider is available from the Human Resources Department. The employee shall provide a written medical certification from a health care provider supporting the medical necessity of the leave request.Unless otherwise impractical, the Village shall allow the employee fifteen (15) days after the employee's request for FMLA leave to provide the written medical certification. The Village may require additional written medical certification if the Village has reason to question the appropriateness of the leave or its duration. Completed forms should be returned to the Human Resources Department. If an employee fails to satisfy the medical certification requirements, within fifteen (15) calendar days, if practicable, the Village may deny the requested FMLA leave until the required certification is provided. A failure to provide requested documentation of the reason for an absence from work may lead to disciplinary action, up to and including termination. During FMLA leave, the Village may request the employee provide re-certification of a serious health condition at intervals in accordance with the FMLA. All documentation related to the employee's or the family member's medical condition will be held in strict confidence and maintained in the employee's medical records file. 109.12.7 ADDITIONAL MEDICAL INFORMATION If the Village has reason to question the employee's initial medical certification, the Village may: (a)Request the employee provides additional information or clarification in writing from their health care provider; 149 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 56 (b)With the employee's permission, have a Village designated health care provider contact the employee's health care provider in an effort to clarify or authenticate the initial certification; and/or (c)Require the employee to obtain a second opinion by an independent Village designated provider at the Village's expense.If the initial and second certifications differ, the Village may, at its expense, require the employee to obtain a third, final and binding certification from a jointly selected health care provider. 109.12.8 RETURN TO WORK MEDICAL CERTIFICATION As a condition of restoring an employee whose FMLA leave was occasioned by the employee's own serious health condition, the Village requires a written certification from a health care provider, in a form and manner acceptable to the Village, indicating that the employee is able to return to work. 109.12.9 INSURANCE PAYMENTS While on FMLA leave, the employee and the Village shall continue to pay for their proportionate share of the Village's group health, dental, and vision coverage, if the employee is enrolled in said plans at the time FMLA leave commences. Failure of the employee to make his proportionate health insurance payments may result in cessation of coverage for the employee. While on paid leave, the Village will continue to take payroll deductions to collect the employee's share of the premium. While on unpaid leave, the employee must make this payment, either in person or by mail.The payment must be received in the Human Resources Department by the 15th of each month. If the payment is more than thirty (30) days late, the employee's health care coverage may be dropped for the duration of the leave. The Village will provide fifteen (15) days notification prior to an employee's loss of coverage. If the employee chooses not to return to work for reasons other than a continued serious health condition of the employee or the employee's family member or a circumstance beyond the employee's control, the Village will require the employee to reimburse the Village the amount paid for the employee's health, dental and vision insurance during any period of an unpaid leave. The Village will require written medical certification of the continued serious health condition that prevents the employee's return. 109.12.10 USE OF PAID AND UNPAID TIME If the employee has accrued paid leave of less than twelve (12) weeks, the employee shall use paid leave first and take the remainder of the twelve (12) weeks unpaid. If an employee uses leave because of his own serious medical condition, the employee must use sick leave, personal, compensatory and vacation time to satisfy the time off. If an employee uses leave because of a serious medical condition of an immediate family member, the employee must use all vacation time, personal time, then sick time and will then be eligible for unpaid leave for the remainder of the twelve (12) weeks.An employee using leave for the adoption or foster care of a child will use all paid vacation first and then will be eligible for unpaid leave for the remainder 150 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 57 of the twelve (12) weeks. In all cases, the employee may elect to reserve forty (40) hours of their accrued vacation time. 109.12.11 ACCRUALS During a FMLA leave, pension service may continue to accrue in certain circumstances; however, no sick, vacation, personal, holiday leave benefits or seniority benefits will accrue for the employee during an unpaid leave. 109.12.12 INTERMITTENT OR REDUCED WORK SCHEDULE Intermittent leave is leave taken in separate blocks of time.A reduced work schedule leave is a leave schedule that reduces an employee's usual number of hours per work week or hours per work day. Leave because of an employee's own serious health condition, or to care for an employee's spouse, child or parent with a serious health condition may be taken all at once, or where medically necessary, intermittently or on a reduced work schedule.Intermittent or a reduced schedule for a leave to care for a newborn or for a newly placed child may only be granted for up to one hundred and twenty (120) days with consent of the employee's supervisor's and the Director of Human Resources. The Village may temporarily transfer an employee to an available alternative position with equivalent pay and benefits if the alternative position would better accommodate the employee's intermittent or reduced schedule due to a planned medical treatment. For part-time employees and those who work variable hours, FMLA leave is calculated on a pro- rata basis. A weekly average of hours worked over the twelve (12) weeks prior to the beginning of the leave will be used for calculating the employee's normal work week. 109.12.13 EMPLOYEE STATUS AFTER LEAVE An employee who takes leave under this FMLA policy may return to the same position or a position with equivalent status, pay, benefits and other employment terms, only if he would have continued to be an employee had FMLA leave not been taken.An employee would not be entitled to reinstatement if because of a layoff, reduction in force or other reason, the employee would not be employed at the time job restoration is sought. 109.12.14 KEY EMPLOYEES The Village may exempt certain highly compensated employees, referred to as "key" employees from this requirement and not return them to the same or similar position.Under the FMLA, "key" employees, or employees who are salaried and whose earnings place the employee in the top ten percent (10%) of those employees of the Village, may be denied the right to return to the same or equivalent job if it would cause substantial and grievous economic injury to the Village. Employees with questions regarding this policy are encouraged to consult with the Human Resources Department. 151 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 58 109.13 PERSONAL LEAVE OF ABSENCE In an effort to recognize the needs of employees who require time off and do not meet the eligibility requirements for a leave under the FMLA or any other type of leave, employees may request a personal leave of absence.All full-time and part-time regular employees who have a minimum of six (6) months of continuous service may be eligible for a medical or personal leave of absence not to exceed ninety (90) days. Employees granted a personal leave of absence must first use, if available, sick leave, personal, compensatory and vacation time to satisfy the time off.Job performance, absenteeism and departmental operational requirements will all be taken into consideration before a request for personal leave is approved. Requests for personal leave may be denied or granted by the Village for any reason or no reason and are within the sole discretion of the Village. Personal leave requests require the approval of each of the following individuals: department head, Village Administrator and the Director of Human Resources. 109.13.1 PROCEDURE In the event an eligible employee requires more than five (5) consecutive days off, the employee must submit a request in writing to their immediate supervisor and the Human Resources Department stating the reason for the leave and the expected duration. The employee should be reasonable and understand that all requests for personal leave are not granted. An employee who has been on an approved personal leave for up to ninety (90) days, will be reinstated into a comparable position upon their return from leave only if they would have continued to be an employee had personal leave not been taken. An employee would not be entitled to reinstatement if, because of a layoff, reduction in force or other reason, the employee would not be employed at the time job restoration is sought. While on paid leave, the Village will continue to take payroll deductions to collect the employee's share of the health care premium. While on unpaid leave, the employee must make this payment, either in person or by mail. The payment must be received in the Human Resources Department by the 1st day of each month. If the payment is more than thirty (30) days late, the employee's health care coverage may be dropped for the duration of the leave. The Village will provide fifteen (15) days notification prior to an employee's loss of coverage. Employees are expected to be available for work by the end of their approved leave time. If the employee is unable to return on the originally scheduled return date, they must request an extension of the leave in writing. If the Village does not extend the leave, the employee must return to work on the originally schedule return date or be considered to have voluntarily resigned. Extension of leave will be considered on a case-by-case basis. In the event the personal leave is requested because of the employee's own medical needs, the employee must provide medical certification in support of his request. The certification must provide the medical basis of the employee's request. Any employee on a Personal Leave of Absence for their own personal medical condition must also obtain certification from their health care provider prior to returning to work. The certification must address when the employee can 152 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 59 return to work and perform their regular duties with or without a reasonable accommodation or set forth the restriction(s) that prevent the employee from resuming their regular duties. 109.14 VICTIMS ECONOMIC SECURITY AND SAFETY ACT (VESSA) Any employee or household member who are a victim of domestic violence, sexual violence, gender violence or a crime of violence may take up to a total of 12 unpaid weeks of leave from work during any 12-month period. The Village will not suspend the employee's health plan benefits during this time. This allows the employee to take up to 12 unpaid weeks of leave from work because of domestic violence, sexual violence, gender violence or a crime of violence to: •Seek medical attention •Seek counseling for injuries or psychological trauma •Obtain victim services •Relocate • Seek legal assistance •Participate in a related court proceeding The Village may require the employee to provide certification of eligibility for the leave. Certification can be satisfied by providing a sworn statement by the employee, and if available, submit documentation from an employee, agent, of volunteer of a victim services organization, an attorney, a member of the clergy, a medical or other professional from whom the employee or the employee's family has sought assistance, a police report, a court order, or other corroborating evidence. If the circumstances qualifying an employee for leave pursuant to VESSA also qualify for FMLA leave, then the two leave provisions shall be read together and the leaves shall run concurrently. Schedule. Leaves may be taken consecutively, intermittently or on a reduced work schedule. Notice. The employee shall provide the employer with at least 48 hours advance notice of the employee's intention to take the leave, unless providing such notice is not practicable. Contact the Human Resources Department for further information about taking leave as provided by VESSA. 109.15 ILLINOIS SCHOOL VISITATION RIGHTS ACT The Illinois School Visitation Rights Act allows employees to take up to eight (8) hours of unpaid leave per school year to attend school conferences, behavioral meetings, or academic meetings related to the employee's child, with no more than four (4) hours being taken in one day. An employee requesting leaving under this Act must provide a written request for the leave at least seven (7) days in advance, except in the case of emergencies. This leave is intended to be used 153 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 60 as a last resort by employees who have no other paid (vacation or personal) leave available and who have made every attempt to schedule the visit during non-working hours. The employee must provide their supervisor with documentation of the visit as provided by the school administrator within two (2) working days of the school visitation. If notice is not provided within the required time frame, the employee is subject to applicable disciplinary procedures for unexcused absences. This is unpaid leave; however, the Village will attempt to make reasonable efforts to accommodate an employee who wishes to make up the time, provided it is not disruptive to normal Village operations. 109.16 WORKERS' COMPENSATION Employees may be entitled to receive workers' compensation disability benefits when they lose time from work as a result of a work related injury or illness in accordance with the Illinois Workers' Compensation and Workers' Occupational Diseases Act (820 ILCS 305/1 et seq.)) or the Public Employee Disability Act (5 ILCS 345/1, et seq.)), as applicable and with the understanding that not all injuries are compensable under these Acts. Established herein are the general guidelines to be used to administer workers' compensation disability benefits. Benefits Regular Full-Time Law Enforcement Officers (a)The Public Employee Disability Act (PEDA) provides that regular full-time law enforcement officers who suffer an injury in the line of duty continue to be compensated at one hundred percent (100%) of their regular rate of pay for up to one (1) year due to a compensable work related injury. This compensation is subject to Police Pension contributions. (b)During the first twelve (12) months after a full-time law enforcement officer suffers an injury in the line of duty, and is compensated at one hundred percent (100%) of their regular rate of pay, the employee will receive one hundred percent (100%) holiday pay. Sick leave and vacation leave will continue to accrue during the first twelve (12) months while on a duty related disability leave. (c)After twelve (12) months, if the employee does not supplement their pay, when a holiday occurs the employee will receive workers' compensation payments. These payments will have the effect of paying the employee for two-thirds (2/3) of any holiday that occurs during the pay period. Further, by virtue of supplementing, the employee will receive the other one-third (1/3) pay for any holiday that occurs during that pay period. All Other Employees (a)The Workers' Compensation Act provides that employees with a compensable work related injury continue to be compensated at a rate of pay equal to sixty-six and two- thirds percent (66-2/3%) of their gross average weekly wage based on wages during the year before the injury. Said compensation is paid only after the loss of three (3) scheduled work days resulting from a work related injury. 154 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 61 (b)The Workers' Compensation Act does not require the Village to pay TTD benefits for the first three (3) scheduled work days lost (need not be consecutive days) due to a work related injury unless the work related injury continues for fourteen (14) or more calendar days. (c)The Village will provide workers' compensation disability benefits in excess of that required by the Workers' Compensation Act and will compensate employees with a work related injury for lost scheduled work at one hundred percent (100%) of the employee's current regular rate of pay for the first year of the injury. Employee Responsibilities (a)All employees are required to promptly report, in writing, any accident, injury or illness incurred or contracted at work, to their immediate supervisor on the day the injury is incurred or the illness is contracted, using an Employee Incident Report. This is mandatory regardless of whether the injury results in lost work time or requires medical attention. Failure to promptly report can result in a delay or denial of benefits. Upon receipt of the Employee Incident Report, the supervisor shall conduct a thorough investigation and complete and forward a Supervisor's Injury Report and Employer's First Report of Injury (Form 45) to the Director of Human Resources within one (1) working day of the injury, accident or illness. (b)Maintain weekly verbal contact with their immediate supervisor and/or the Human Resources Department while on work related injury leave and following every medical exam for a status update. (c)Arrive promptly for all scheduled exam/therapy sessions and schedule all subsequent medical visits so as not to cause any unnecessary delay in medical treatment/ progress. (d)Provide the Human Resources Department with a phone number where they can be reached during business hours and to promptly return calls. Medical Examinations If there is any question concerning an employee's fitness for duty or fitness to return to duty following a layoff, injury or illness, the Village may require, at its expense, the employee be examined by a qualified physician and/or another appropriate medical professional selected by the Village. The foregoing requirement shall be in addition to any requirement that an employee provides, at their own expense, a statement from their own physician upon returning from sick leave, Family Medical Leave, a medically related personal leave or from an on-the-job injury leave. 109.17 TRANSITIONAL DUTY A Transitional Duty program may be valuable in the rehabilitation of injured employees and may potentially reduce workers' compensation costs. The purpose of establishing a Transitional Duty program is to provide temporary work for employees who are temporarily disabled and cannot be assigned to regular work duties but are able to perform another type of production work. The duties to be performed by the employee will consist of bona fide work that will be limited in duration and is intended for employees who are expected to return to full duty in the near future. The Village is 155 Village of Plainfield Government Manual Holidays, Vacation and Leaves of Absence Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Holidays, Vacation and Leaves of Absence - 62 not obligated to provide Transitional Duty assignments. Transitional duty is a temporary measure and is not intended to remove or replace an employee's regular job duties on an extended or permanent basis. Generally, a transitional duty assignment may be offered to an employee when there is a reasonable expectation that the employee will be able to return to regular duty within sixty (60) days. Employees must provide periodic updates on the employee's rehabilitation or anticipated ability to perform regular job duties based on available information from the employee's medical provider or as requested by the Village. The Village may require additional medical documentation or a fitness for duty evaluation of an employee in order to determine the employee's ability to perform available transitional duty work or fitness to perform regularly-assigned job duties. The Village reserves the right to terminate any transitional duty assignment at an earlier time if the Village physician determines: The employee is capable of returning to his regular job duties; If the employee's treating physician or the Village's physician determines that the employee's condition is not improving while he is on transitional duty; and/or If a need no longer exists for the transitional duty assignment, or for any other reason deemed appropriate by the Village. There is no guarantee of a transitional duty assignment. No employee will be moved from his regular job in order to make transitional duty work available to another employee. Transitional duty assignments are intended to benefit the employee and the Village and to the extent that a transitional duty assignment ceases to serve the operational needs of the Village, the assignment will be terminated. If an employee is unable to resume regular job duties at the end of an authorized period of transitional duty work, the Village will meet with the employee to discuss the employee's status. 156 Policy 110 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Safety and Equipment Use - 63 Safety and Equipment Use 110.1 SAFETY Employees shall abide by all safety directives contained within the Village's Safety Manual, Department Policies, and as issued orally or in writing by their supervisors or department head. These directives may pertain to the safe and proper method for operating vehicles and equipment, utilizing Village facilities and safety gear, and other safe work practices. Failure to proceed or act in a safe manner, and thereby causing danger to oneself, other employees, or Village property shall be cause for disciplinary action up to and including termination. The Village reserves the right to determine the appropriate level discipline, if any, to be implemented for a violation of this section of the Employee Handbook.Unsafe working conditions, injuries or damage to equipment or property, regardless o f cause, must be reported immediately by employees in accordance with established procedures to their immediate supervisor or department head. 110.2 VILLAGE VEHICLES, EQUIPMENT AND FACILITIES 110.2.1 ON DUTY All vehicles, equipment and facilities shall be utilized appropriately, safely and in a manner that will not damage any particular item. Any willful negligence or avoidable accident resulting in damage to Village property may be cause for disciplinary action up to and including termination. Vehicles, equipment and facilities shall only be used for Village business and activities, or as authorized by the Village Administrator, or by the conditions of an individual Village employment agreement. These shall not generally be used for personal errands or other personal reasons. Only Village employees shall ride as passengers in Village vehicles or use Village equipment or facilities except as may be necessary in carrying out Village business or as specifically approved by the Village Administrator or as authorized by the department head. All vehicles, equipment and facilities owned by the Village and utilized by employees, remain at all times property of the Village. It is Village policy that employees do not retain any reasonable expectation of privacy with respect to the use of such vehicles, equipment or facilities. 110.2.2 OFF DUTY There shall be no use of Village vehicles, equipment or facilities during off duty hours. The only exception to this rule is the granting of Village vehicles to employees for the purposes of conducting Village business when such need arises or by the conditions of an individual Village employment agreement. When a vehicle is in the possession of an employee during off duty hours, it shall be used for Village business when the need arises. It shall not be used for personal errands or other activities, except for personal errands on the way to and back from work (provided this time is not compensated). No other passengers besides the authorized employee(s) shall use the vehicle during such hours. 157 Village of Plainfield Government Manual Safety and Equipment Use Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Safety and Equipment Use - 64 110.2.3 ACCIDENTS Any damage resulting to Village vehicles, equipment and/or facilities shall be reported immediately to the employee's supervisor who shall submit a written report to the Director of Human Resources. Damage to a Village vehicle shall also be reported to the Police Department. 110.3 FITNESS FOR DUTY When the Village has reasonable suspicion to believe an employee is unfit to continue working in their assigned position, the Village may require the employee to undergo physical, medical and/or psychological examinations to be performed by an independent medical examiner or psychologist to establish the fitness of the individual to continue work within their assigned position with said cost being the Village's responsibility and in accordance with the applicable law. 110.4 DRUG AND ALCOHOL USE/ABUSE POLICY The Village has a vital interest in maintaining a safe, healthy and efficient working environment for its employees. Drug and alcohol use both on and off-the-job can impair an employee's ability to perform their job responsibilities, and can also pose a safety and/or health risk to the employee, other Village employees, the public and to Village property. All employees are required to report to their jobs in the appropriate mental and physical condition, ready and able to work. The Village also recognizes that its own health and future are dependent upon the physical and psychological health of its employees. Accordingly, the Village has established the following guidelines with regard to use, distribution, possession and/or sale of alcohol and/or prohibited substances. For purposes of this policy, the term "prohibited substances" shall be defined as any controlled substance, including marijuana, cocaine, opiate, amphetamine, PCP and all other "controlled substances" as defined by Federal or State law.Prohibited substances shall also include any drug which is not legally obtainable and/or any drug which is legally obtainable, such as a prescription drug, but which has not been legally obtained, or is not being used for prescribed purposes, and/ or is not being taken according to prescribed dosages. (a)The Village will administer a pre-employment drug screening to prevent the hiring of individuals who use illegal drugs. (b)The manufacture, possession, use, distribution, sale, purchase and/or transfer of, or being under the influence of, alcohol and/or illegal drugs, in any detectable amount, is strictly prohibited while on Village property, while performing Village business and/ or while operating a Village vehicle.The lawful possession of alcohol in the original container and with the seal unbroken, in an employee's personal vehicle parked on Village property during the employee's assigned hours, or in a Village vehicle when being transported for a work-related purpose, shall not be a violation of this policy. (c)The possession and/or use of a legal controlled substance, in any detectable amount, which impairs the employee's ability to perform the essential functions of their job is 158 Village of Plainfield Government Manual Safety and Equipment Use Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Safety and Equipment Use - 65 strictly prohibited while on Village property, while performing Village business and/or while operating a Village vehicle. (d)Drug testing of sworn police officers shall be governed by the terms of the then- current collective bargaining agreement and not by this policy. Drug testing of all other employees shall be required when there is reasonable suspicion that an employee has any detectable amount of alcohol and/or drugs in their system. For purposes of this policy "reasonable suspicion" shall mean a supervisor has a reasonable basis to believe the employee is impaired or manifests symptoms or conduct that impact their ability to sufficiently perform their job responsibilities. When such reasonable suspicion exists, the employee shall not be permitted to remain at work, on Village property and/ or in possession of a Village vehicle, and shall be subject to an immediate drug and/ or alcohol screening. (e)Being under the influence may be determined by test results which identify any detectable amount of a prohibited substance, upon urine testing processed by a federally-certified laboratory or based on observations that lead a supervisor to reasonably suspect that an employee is under the influence of drugs or alcohol. (f)In addition to the drug and/or alcohol testing identified above, any employee possessing a commercial driver's license (CDL) as a condition of their employment, shall also be subject to random drug and/or alcohol testing. (g)Refusal or failure to comply with the required drug/alcohol screening and/or random drug testing as set forth in this policy, will result in disciplinary action up to and including immediate termination of employment. (h)Off-the-job illegal alcohol/drug use and/or illegal drug activity could adversely affect an employee's job performance, jeopardize the safety of other Village employees, the public or Village facilities, jeopardize the security of Village finances or business records and/or adversely affect customers or the public's trust in the Village's ability to carry out its responsibilities.Any reasonable suspicion that an employee is involved in off-the-job illegal alcohol/drug use and/or illegal drug activity will be considered a violation of this policy. For purposes of this policy "illegal drug activity" shall mean the manufacture, possession, distribution, sale, purchase and/or transfer of any illegal drug or any similar activity that would be a violation of Federal, State or local laws. (i)The legal use of prescribed drugs or commercially available over-the-counter drugs is permitted on the job only if it does not impair an employee's ability to perform their job duties.Employees using a prescribed medication or an over-the-counter medication that may impair mental or motor functions required for performance of their job duties must immediately inform Human Resources of such use.The Director of Human Resources, in conjunction with the employee, will discuss the level of impairment on an individual basis and may limit an employee's performance of duties or implement other responsive measures. This policy also prohibits the use of medically prescribed marijuana in the workplace or being under the influence of marijuana as a "qualifying patient" under the Illinois Compassionate Use of Medical Cannabis Program Act during the work day or work activities. (j)The Village recognizes that alcoholism/drug abuse is a treatable illness. The Village shall not discriminate against employees based on the nature of such illness. The 159 Village of Plainfield Government Manual Safety and Equipment Use Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Safety and Equipment Use - 66 same consideration for referral and treatment afforded to other employees having non- drug/alcohol related illnesses shall be extended to such employees actively seeking treatment for substance abuse.While the Village supports employees' efforts to treat substance abuse, and does not consider seeking such treatment to be grounds for discipline, the Village may impose discipline in response to policy violations that arise prior to an employee's request to pursue treatment. In addition: 1.Every effort shall be made to work with and assist the employee in seeking and obtaining treatment without undue delay. 2.An employee who voluntarily seeks treatment for a substance abuse problem and requests a leave of absence for treatment may be granted the leave of absence, as permitted by departmental needs and provided under applicable State and/or Federal law. An employee who seeks a leave of absence may also be eligible for benefits under the specifications of the existing insurance policy. Any violation of this policy by an employee shall subject the employee to discipline, which may include termination of employment. An employee's unlawful use of prohibited substances and/or alcohol, and/or any unlawful drug activity, shall be cause for immediate discharge from further employment with the Village.Where an employee is subject to discipline due to Village's determination that the employee is impaired and the employee contends they are a "qualifying patient" under the Illinois Compassionate Use of Medical Cannabis Program Act, the Village will offer the employee the opportunity to respond to the determination regarding impairment as required by law. Nothing in this policy shall be construed to discharge the Village from its responsibility to maintain a safe and secure work environment for its employees or from invoking such disciplinary actions as may be deemed appropriate for actions of misconduct by virtue of an employee's use or abuse of alcohol and/or any prohibited substance. 110.5 WORKPLACE VIOLENCE The Village will make every reasonable effort to provide a safe working environment for all employees and for all persons who conduct business with the Village. Any employee who has experienced or witnessed an act of violence, or a threat of such, in a Village workplace is to immediately advise his supervisor and/or the Human Resources Department. Violence is defined as, but not limited to, the following: (a)Any physical behavior that involves pushing, fighting, spitting, kicking, squeezing, pinching, scratching, twisting, biting, throwing objects or intentional behavior that would injure another or attempt to injure another; (b)Any verbal communication which involves threatening physical harm, either directly or implicitly through direct threats, veiled threats, conditional threats or written, telephonic or electronic threats; or (c)Any physical or verbal behavior that would involve intimidation such as stalking, surveillance, criminal damage to property or communicating an endorsement of the inappropriate use of firearms or weapons. 160 Village of Plainfield Government Manual Safety and Equipment Use Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Safety and Equipment Use - 67 The Village has a zero tolerance workplace violence policy. Threats, threatening language or any other acts of aggression or violence made toward or by any Village employee will not be tolerated. Employees who violate this policy will be disciplined according to the severity of the incident. Discipline will be issued based on the need to effectively correct the inappropriate conduct, up to and including termination. The Village's prohibition against threats and acts of violence applies to all persons involved in Village operations, including but not limited to employees, volunteers, contract workers, temporary workers and anyone else on Village property. 110.6 WEAPON FREE WORKPLACE Employees may not, at any time, carry or possess a weapon in any building or portion of a building under the control of the Village, or in any vehicle owned, leased or under the control of the Village. For purposes of this policy, "weapon" shall mean any loaded or unloaded gun, knives with blades over four (4) inches in length, explosives and/or any chemical whose purpose is to cause harm to other persons. For purposes of this policy "under the control of" shall mean any building or vehicle operated by the Village in its regular course of business, including but not limited to the Village Hall, the Village's Law Enforcement Center, the Village's Public Works Facility and wastewater pumping stations. This policy shall not apply to sworn police officers employed by the Village. This policy shall apply to all other Village employees, regardless of whether the employee possesses a license issued by the Illinois Department of State Police to carry or possess a gun, concealed or otherwise. Employees shall be subject to a search of their personal property (including but not limited to purses and briefcases) located in a building under the control of the Village or any vehicle owned, leased or under the control of the Village, when reasonable suspicion exists to believe the employee is in possession of a weapon. For purposes of this policy, "reasonable suspicion" shall mean that a supervisor has a reasonable basis to believe the employee is in possession of a weapon. Any violation of this policy by an employee shall subject the employee to appropriate discipline, which may include termination of employment. 110.7 SEARCH, INSPECTION AND INVESTIGATION It is the Village's policy, when deemed necessary by the Village Administrator or designee, for authorized persons to search and inspect both Village property in use by an employee (i.e., locker, work area and/or vehicle) and personal items, including vehicles, brought onto Village property. Refusal to cooperate in a search, inspection or investigation may result in disciplinary action up to and including termination. The Village will conduct searches, inspections and investigations consistent with applicable laws. 161 Policy 111 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Training and Development - 68 Training and Development 111.1 TRAINING AND DEVELOPMENT The Village, in an effort to advance the skills and professionalism of its staff, encourages employees to pursue both individual and professional development opportunities. The Village and various departments within the Village, offer periodic in-service training opportunities, as well as outside training.Employee growth and development are important to the success of the Village's service delivery and is expected of every employee. Furthermore, employees are encouraged to enhance their job related knowledge and skills and to remain aware of best practices in their respective fields by pursuing formal training opportunities and by joining professional associations. Funding for training and development is subject to annual budget amounts established for such purposes.Certifications required as a condition of employment will be paid by the Village. Bargaining unit employees should consult their applicable collective bargaining agreement for more details on employee development opportunities. The Village's Employee Development Program may include, but not be limited to: (a)Certification exams, exam preparation courses and related materials; (b)Certificates and credentials; (c)Courses offered by an accredited institution, including e-learning; (d)Workshops, seminars and conferences; (e)Membership in professional organizations; and (f)Business journal subscriptions. If an employee in the position of IEPA water or wastewater operator completes a higher level of certification while employed with the Village, the Village shall increase that employee's wages in the amount of five hundred dollars ($500.00) per increased certification level. 111.2 SEMINAR/CONFERENCE/TRAINING ATTENDANCE The Village may pay for expenses for attending a seminar/conference/training for full-time employees, for certain job-related seminars/conferences/training. The general eligibility guidelines to be considered by the department head when reviewing requests to attend seminars/ conferences/training are: (a)The seminar/conference/training selected must be directly related to the employee's present position, or work that he may reasonably be expected to perform for the Village; and (b)All seminar(s)/conference(s)/training must be approved by the department head, in advance of registration. Decisions on out-of-state seminars and conferences are made during the annual budget process. After an employee returns from a seminar/conference/training, they should complete the "Village Expense Report" form to itemize the actual costs incurred by the employee at the seminar/ 162 Village of Plainfield Government Manual Training and Development Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Training and Development - 69 conference/training. Actual expenses incurred for attendance at the seminar, conference/training will be reimbursed as set forth in Policy 111.3 below. 111.3 TRAVEL REIMBURSEMENT From time to time employees may be required to attend functions, seminars, meetings, or other training courses. Such training courses must be approved by the department head and costs related to out-of-town travel shall be reimbursed by the Village in accordance with the following policies. When an employee is on official business and required to be outside the corporate limits of the Village pursuant to such official business, the employee shall be reimbursed for certain expenses in the following manner, unless alternative reimbursement terms are approved by the employee's department head: (a)Employees who are requested to travel seventy-five (75) miles or more from the Village for training purposes or other Village business, shall receive from the Village fifty dollars ($50.00) per diem to cover expenses connected with meals and gratuities. If meals are included in the training or other Village business, the cost of each included meal shall be deducted from the per diem based on the following schedule: Breakfast - $10.00; Lunch - $15.00; Dinner - $25.00. (b)Employees who are requested to travel less than seventy-five (75) miles from the Village, for training purposes or other Village business, shall receive from the Village fifteen dollar ($15.00) per diem to cover expenses connected with meals and gratuities. (c)IRS rate for mileage incurred by a covered employee who uses their personal vehicle to travel from the Village to training or other Village business. (d)Employees shall be reimbursed for reasonable overnight lodging arrangements in cases of training or other required Village business that is conducted seventy-five miles or more from the Village. (e)For travel destinations beyond five hundred (500) miles from the Village, employees may request airfare (economy) and automobile rental (mid-size/standard car only). (f) Any out-of-pocket expenses such as tolls, emergency repairs, parking, etc. shall be reimbursed upon submission of receipts. For an employee to be eligible for any of the above reimbursements, the employee must have prior approval from their department head to attend the training or business event. Meal expenses shall be paid upon submission of confirmation of the completion of training.For purposes of this section, mileage is measured from the Village's facility where the employee works to the location of the training or other business event, by the most direct route. 111.4 TUITION REIMBURSEMENT The Village supports employees who wish to continue their education to secure increased responsibility and growth in their professional careers with the Village. This growth can include continuing education courses, certification programs, completion of a GED and any 163 Village of Plainfield Government Manual Training and Development Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Training and Development - 70 professional and technical education. In keeping with this philosophy, the Village has established reimbursement for educational expenses incurred through various approved institutions of learning. Any regular full-time employee who has been continuously employed for six (6) months or more (unless directed by the Village) who enrolls in a job-related course of study at an accredited junior college, college, or university within the State of Illinois (or through an accredited online college or university program, whether in-state or out of state) may qualify to have the tuition and academic fees (including books) reimbursed by the Village. The employee does not need to be registered in a degree program to be eligible for this benefit. A prior Course Approval Form must be completed, approved, and on file for each course taken. The department head and the Village Administrator have sole discretion in determining whether the course(s) is sufficiently related to the employee's work and would improve their performance to justify the tuition reimbursement. The department head and Village Administrator have the discretion to determine the number of courses that can be taken during any given period. It is in the Village's interest to ensure the employee receives maximum benefit from any courses taken, tuition reimbursement will be paid at one hundred (100%) only if the employee receives a "C" grade or better or a Pass grade in a Pass/Fail course. Reimbursement shall be limited to a maximum of Two Thousand Dollars ($3000.00) per fiscal year per employee. The employee is responsible for paying the educational expenses upfront. All reimbursements will be made upon proof of payment and submission of an official transcript of the course grade. Any reimbursement paid under this program will be offset by Federal/State financial aid, scholarships, grants, etc. The employee must be actively employed at the time of reimbursement. Employees who voluntarily terminate employment or are terminated for cause will be required to refund the Village the reimbursement they received on the following basis. (a)Prior to 1 year from the date of the reimbursement – 100% of the reimbursement must be returned. (b)After 1 year but prior to 2 years from the date of the reimbursement, 75% of the amount must be returned. (c)After 2 years but prior to 3 years from the date of reimbursement, 50% of the reimbursement must be returned. (d)After 3 years from the date of reimbursement, no refund required. Collective bargaining unit employees will follow all applicable provisions contained in the applicable collective bargaining agreement. 164 Policy 112 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Communications - 71 Communications 112.1 OPEN DOOR POLICY Open communication between management and employees is an important philosophy of the Village. The Village believes employees should have a method to express their concerns, ideas and suggestions and an avenue to receive information on matters relating to their employment. When issues cannot be resolved through discussions with an immediate supervisor, employees are encouraged to speak to the next level of supervision or the Human Resources Department. If at any time an employee feels the situation has not been satisfactorily resolved, the employee may contact the Village Administrator. 112.2 ROLE OF HUMAN RESOURCES DEPARTMENT The primary role and function of the Human Resources Department is to be a valuable resource for all employees. Furthermore, the Village believes its employees are its primary asset and the formation of the Human Resources Department was created to further this philosophy. The Human Resources Department is responsible for recruitment, training, performance management, compensation, benefits, employee relations and policy recommendations. The Human Resources Department maintains an "open door policy" for employees to seek assistance in any of these areas of responsibility. Employees are encouraged to first approach their supervisor or department head with work-related concerns. Questions regarding benefits or policy clarifications can always be brought directly to the Human Resources Department. 112.3 SOLICITATION Employees are prohibited from soliciting on behalf of for-profit or not-for-profit organizations anytime during working time or during non-working time, in work areas or areas where it will disturb other employees who are working. Solicitation includes canvassing, collection of funds, pledges, circulating petitions, solicitation of members, or any similar type of activity. Employees are prohibited from distributing hard copy and electronic literature, including but not limited to handbills, leaflets, circulars and other similar matter at any time in any work area or during working time in non-work areas. " Working time" refers to that portion of any workday during which an employee is supposed to be performing any actual job duties. It does not include lunch time and other duty-free periods of time. Solicitation and distribution by non-employees in the workplace are prohibited at all times. 112.4 DONATIONS FOR CHARITABLE CAUSES/ORGANIZATIONS No employee shall be required or pressured to donate funds to any charitable cause or charitable organization as a function of their employment with the Village. Employees may voluntarily donate monies to charitable organizations either directly or through the Village as provided by Federal, State or local law, administrative determination, or by ruling of a court or tribunal of competent jurisdiction. 165 Village of Plainfield Government Manual Communications Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Communications - 72 Employees may solicit voluntary donations where a member of the family of a fellow worker has passed away, milestone events or for similar cause, provided such solicitation efforts are conducted indirectly (pass the envelope), and provided such efforts are conducted in conformity with the provisions set forth above concerning the time and place for solicitations or request for donations. In general, voluntary collections as a tribute to a fellow worker or to a member of the worker's family should be limited to the death, serious injury or illness of the employee or the employee's spouse, child or other member of the employee's household. 112.5 BULLETIN BOARD The posting of written solicitations on Village bulletin boards is restricted, as these bulletin boards display important information.. All proposed postings must be submitted and approved, in advance by the Director of Human Resources, or their designee. 112.6 INFORMATION SYSTEMS POLICY Employees shall abide by all directives contained within the Village's Internet/Electronic Mail Administrative Policy. These policies and procedures cover computer and network security, electronic mail usage, Internet usage and the relationship of non-Village owned computer equipment to the use of and connection to the Village's system. New employees are provided with a copy of the Internet/Electronic Mail Administrative Policy when hired and can reference section 300 of this manual for the Acceptable Use policy for information technology.. Employees who have limited access to the internet may obtain a copy of the policy from their department head or the Human Resources Department.. Violations of the Internet/Electronic Mail Administrative Policy will result in disciplinary action up to and including termination of employment. 112.7 SOCIAL MEDIA The Village recognizes employees have the right to express themselves online, and this policy is not meant to create arbitrary rules for social media usage, or curtail any rights to freedom of speech. As an employer, however, it is appropriate to establish codes of conduct and reasonable expectations that should be applied to such communication activities when those expressions may have consequences to the Village, its employees and/or the community that Village employees represent. Positions funded by taxpayer dollars are subject to greater scrutiny, and therefore must be held to higher standards of behavior, than those in private sector organizations. The global accessibility ofinternet communication makes representations related to the Village even more important to monitor and protect. Social media is defined as: Blogs, other types of self-published online journals, responses to online newspaper periodical articles and collaborative Web-based discussion forums including, but not limited to LinkedIn, Facebook, Instagram, Twitter and YouTube. 166 Village of Plainfield Government Manual Communications Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Communications - 73 112.7.1 RULES AND GUIDELINES The following rules and guidelines apply to the use of social media, whether such use is for the Village, on Village time, for personal use during non-work time, outside the workplace or during working time while using Village owned equipment. These rules and guidelines apply to all employees. (a)Employees are prohibited from discussing confidential, work-related matters through the use of social media. This includes residents' home addresses and other personal information, strategic planning, customer lists, financial information, business contracts and other proprietary and/or nonpublic business information. This does not include discussions relating to conditions of employment; (b)Employees cannot use social media to engage in conduct that would violate the Village's Harassment, Discrimination and Retaliation Prevention and EEO policies; (c)Employee cannot make statements which are slanderous l to the Village, its employees, residents, customers, clients, vendors, elected officials, suppliers, any organizations associated or doing business with the Village, or any member of the public, including website visitors who post comments; (d)Employees should abide by the Village's Internet/Electronic Mail Administrative Policy concerning personal use of the Village's computer system and related equipment; (e)Employees who utilize social media and choose to identify themselves as employees of the Village must make it clear that they are not speaking on behalf of the Village. Employees are strongly encouraged to state explicitly, clearly and in a prominent place on the site that their views are their own and not those of the Village or of any person or organization affiliated or doing business with the Village. Moreover, the Village responds to the news media only through designated spokespersons; (f)Employees must respect copyright and other intellectual property laws and show respect for laws governing copyright, fair use of copyrighted material owned by others, trademarks and other intellectual property; (g)Employees cannot post the Village's logo for commercial purposes; (h)Employees cannot post photographs of work-related events, accident scenes, crime scenes, or Village employees engaged in Village business, unless employees have received the Village's explicit permission from the Village Administrator; and (i)Employees cannot advertise or sell Village owned products or services through social media. 112.7.2 EMPLOYEE CONDUCT Employees are reminded that if it comes to the Village's attention an employee's private communications on any social media site are inconsistent with their obligations set forth in this Employee Handbook, their conduct may be considered in any review or other employment action. Employees should have no expectation of privacy while using Village equipment and facilities for any purpose, including the use of social media. 167 Village of Plainfield Government Manual Communications Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Communications - 74 The Village reserves the right to monitor and review the use of the Village's IT systems and t o block content that violates the Village's rules and guidelines. All Village social media sites are subject to the Illinois Local Records Act, the Freedom of Information Act (FOIA) and e- discovery laws and therefore, content must be able to be managed, stored and retrieved to comply with these laws. The Village will investigate and respond to all reports of violations of the Village's rules and guidelines or related Village policies. Employees are urged to report any violations of this policy to the Director of Human Resources or the Village Administrator. A violation of this policy may result in disciplinary action up to and including termination of employment. 112.8 VILLAGE TELEPHONE, VOICEMAIL AND FAX SYSTEM USAGE Telephone systems and all information transmitted, received or stored via Village systems are the property of the Village and are to be used for business purposes only. Any personal use should be incidental. Voicemail, fax and text messages sent or received on Village property are neither personal nor private communications. The Village reserves the right to monitor, log and listen to voicemail or intercept and read fax or text messages received or sent on a Village telephone, computer, fax machine or other Village owned property. The usage of Village voicemail, fax and text messages should not violate any Village policy including, but not limited to the Village's harassment or conduct policies. While personal phone calls are not prohibited, their frequency, duration and volume should not interfere with the work environment or distract fellow employees. Abuse of this privilege may lead to disciplinary action up to and including termination of employment. 112.9 CELLULAR TELEPHONES Where job or business needs demand, the Village may issue cellular phones to certain employees for work related communications. Employees in possession of Village issued cellular telephones are expected to protect them from being lost, stolen or damaged. As with any equipment, it is important to keep safety in mind when using a cellular telephone. Employees are expected to abide by State and local laws with regard to using a cellular phone or any other electronic communication device while operating a motor vehicle. The Village is not responsible for traffic or other citations received by employees who are not abiding by State and local laws with respect to the use of cellular phones while operating a motor vehicle. Any and all equipment issued by the Village, including but not limited to cellular telephones, at all times remains property of the Village. The Village retains the right to access and inspect all information contained on the cellular telephone. Employees issued cellular telephones do not retain any expectation of privacy when using or being in possession of the cellular telephone. 112.10 MEDIA INQUIRIES Employees shall obtain permission from their department head prior to filling speaking engagements or publishing articles as an official representative of the Village. In addition, no 168 Village of Plainfield Government Manual Communications Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Communications - 75 employee shall act as a correspondent to a newspaper or periodical, nor shall he discuss publicly or for publication matters pertaining to departmental personnel procedures or policies without the prior approval of the Village Administrator. 169 Policy 113 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Separation - 76 Employee Separation 113.1 GENERAL POLICY Termination of employment with the Village can arise from a variety of circumstances involving certain action on the part of the employee, the Village or both. Therefore, termination of employment may be voluntary or involuntary. Depending on the type of termination, procedures will vary. 113.2 SERVICE RETIREMENT Service retirement is voluntary termination after having satisfied the age and length of employment requirements to immediately begin collecting a pension under the Illinois Municipal Retirement Fund (IMRF) or the Police Pension Fund. 113.3 EMPLOYEE INITIATED RESIGNATION An Employee Initiated Resignation is voluntary termination for any reason other than formal retirement. An employee wanting to leave the Village in good standing shall provide a written resignation to their immediate supervisor at least fourteen (14) calendar days prior to the effective date of resignation. The resignation shall include the reason for leaving as well as the proposed effective date. Two (2) week notice is understood to mean that the resigning employee will be available for work during this time to aid in the training of their replacement. Exceptions to the time limit requirement may be granted by the Village Administrator. Failure to give two (2) weeks notice may be cause for denying future employment with the Village. 113.4 DISABILITY RETIREMENT Disability Retirement is voluntary termination necessitated by an injury or illness, which renders the employee incapable of performing their usual job. Action may be initiated by the employee, their legal representative or the Village, but in all cases must be supported by medical evidence per the requirements of the Police Pension Board or IMRF. Police Officer disability shall be determined by the Plainfield Police Pension Board as defined by State law.Civilian disability shall be determined by IMRF and applicable State law. 113.5 DISCHARGE Discharge is termination of an employee by the Village. Please refer to Policy 104 (Progressive Discipline) of this Employee Handbook. 113.6 LAYOFF If the Village, in its discretion, determines it is necessary to reduce the overall workforce due to lack of work, lack of available funds, or for any other reason, the Village may consider the skills, abilities and past work performance of employees in determining the continuing scope and composition of the workforce.Seniority will not have a direct bearing on who is or is not subject to a reduction in the workforce, rather the Village will consider what needs will fulfill the Village's objectives and mission 170 Village of Plainfield Government Manual Employee Separation Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Separation - 77 and will implement a reduction in force based on such business reasons within its discretion. Employees who have been terminated under this policy may reapply for subsequent vacancies with the Village. 113.7 JOB ABANDONMENT Employees who fail to report to work or contact their supervisor for three (3) consecutive work days may be considered to have abandoned the job without notice effective at the end of their normal shift on the third day. The department head shall notify the Director of Human Resources at the expiration of the third work day and may initiate the paperwork to terminate the employee. Employees who are separated due to job abandonment are ineligible for rehire. 113.8 RELEASE Release is the end of temporary or seasonal employment. 113.9 FURLOUGH/REDUCTION IN PAY The Village may institute at its discretion a reduction in the amount of employee work hours and/ or pay which may typically, but is not limited to, occur as a response to unfavorable economic conditions or as a result of a reorganization of the work force. 113.10 DEATH All termination benefits or remuneration shall be paid to the named beneficiary, deceased estate or other appropriate individual as provided by law. 113.11 EXIT INTERVIEW When an employee leaves their employment with the Village, an exit interview will be scheduled for the employee with the Director of Human Resources, or their designee,prior to the last day of employment. Temporary employees or employees who are discharged do not participate in the exit interview process. The results of the exit interview will be shared with the Village Administrator and be maintained in the employee's personnel file. Summaries of any areas of concern will be made available to respective department heads. During the exit interview, if applicable, COBRA, retirement benefits and the return of Village property will be discussed. 113.12 RETURN OF VILLAGE PROPERTY Employees on their last day of employment shall return all Village property to their supervisor at the conclusion of the work day. Items frequently returned are: keys, ID card, computers and computer accessories, cell phone and cell phone accessories, credit card, files and work papers pertaining to Village business, and any computer log in information necessary to continue the day- to- day business of the Village. Supervisors will turn in everything that was returned to Human Resources. 171 Policy 114 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Medical Information - 78 Medical Information 114.1 HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT (HIPPA) The Village and the health plans subscribe to all HIPAA privacy and security laws. Full-time employees participating in the health plans are given a "Notice of Privacy Practices" outlining the Village's commitment to protecting their privacy. 114.2 REASONABLE ACCOMODATIONS With respect to applicants and employees with disabilities who are otherwise qualified for the job, it is the Village's policy to make reasonable accommodations in accordance with applicable law. Persons with disabilities must request reasonable accommodations by directing their request to the Village Administrator. The Village may engage in an interactive process with employees to determine the nature of limitations and potential accommodations that might remove such limitations. As part of this interactive process, the Village may request an employee to provide certain information from their health care provider regarding the employee's ability to perform the essential job functions with or without a reasonable accommodation. The Village will accommodate pregnancy in the workplace consistent with the requirements of applicable law to the extent that such accommodation does not impose an undue hardship on the "ordinary operation of the business of the employer." The Village will not create additional employment positions that the employer otherwise would not have created, unless the employer does so or would do so for other classes of employees who needed accommodations. 114.3 GENETIC INFORMATION NONDISCRIMINATION ACT OF 2008 (GINA) The Genetic Information Nondiscrimination Act of 2008 (GINA), prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of an individual or family member of the individual, except as specifically permitted by the law. To comply with this law, the Village asks that employees and health care providers not submit any genetic information when responding to a request for medical information (e.g., to support an employee's request for reasonable accommodation under the ADA or a request for a leave of absence). "Genetic information", as defined by GINA, includes an individual's family medical history, the results of an individual's or family member's genetic tests, the fact that an individual or an individual's family member sought or received genetic services, and genetic information of a fetus carried by an individual, or an individual's family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services. 172 Policy 115 Village of Plainfield Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Information and Records - 79 Employee Information and Records 115.1 GENERAL ACCESS TO EMPLOYEE INFORMATION The personnel and medical files of all Village employees are located in the Human Resources Department and/or maintained by the Director of Human Resources or their designee. Access to personnel and medical files of Village employees shall be limited to the Village Administrator, Director of Human Resources and other employees with a valid work related reason to access and use an employee's personnel records, as approved by the department head of the employee whose records are being accessed. Certain employment records of Police Officers are maintained by the Board of Police Commissioners and within the Police Department under the exclusive control of the Chief of Police. Access to police personnel records is regulated by State law and any applicable collective bargaining agreement and/or court order. 115.2 DISCLOSURE OF EMPLOYEE RECORDS OUTSIDE THE VILLAGE Records about an individual which identify them by name or in any other way shall not be disclosed to people or organizations outside the Village without the individual's written permission, except as pursuant to judicial proceedings, or legal requirements (i.e. Freedom of Information Act (FOIA), etc. All requests or inquiries by third parties regarding an employee's work record must be directed to the Director of Human Resources. 115.3 EMPLOYMENT VERIFICATIONS During the course of business, it is common to receive inquiries from outsiders for various information regarding current or former employees. In the event of such an inquiry, it is the policy of the Village to limit its response to confirm dates of employment and position held. No other information will be given over the telephone. Additional information will be provided only in response to written requests. The written request for information must be accompanied by a signed authorization to release additional specified information. All employment verifications, reference inquiries or requests for information regarding current or former employees are to be referred to Human Resources with no further response. 115.4 EMPLOYEE ACCESS TO PERSONNEL FILES/RECORDS INSPECTION All employees shall be permitted to review and copy their personnel records as well as attach their own position statement to disputed materials in their files, in accordance with the Illinois Personnel Record Review Act (820 ILSC 40/1 et seq). Access to personnel files by employees working under a collective bargaining agreement will be subject to the provisions of that agreement. 173 Village of Plainfield Government Manual Employee Information and Records Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Information and Records - 80 Personnel records allowed to be viewed by an employee include all documents and data intended to be used in determining the employee's qualifications for employment, promotion, transfer, additional compensation, discharge or other disciplinary action. Documents included in an employee's personnel record, but which are specifically excluded from the disclosure requirements are: 1.Letters of reference for the employee. 2.Any portion of a test document, except that the employee may see a cumulative total test score for either a section of or the entire test document. 3.Materials used by the Village for management planning, including but not limited to judgments, external peer review documents or recommendations concerning future salary increases, promotions and job assignments or other comments or ratings used for the Village's planning purposes. However, this exception does not apply if such materials have been or are intended to be used in determining the employee's qualifications for employment, promotion, transfer, additional compensation, discharge or discipline. 4.Information of a personal nature about a person other than the employee if disclosure of the information would constitute a clearly unwarranted invasion of the other person's privacy. 5.Records relevant to any other pending claim between the Village and employee, which may be discovered in a judicial proceeding. 6.Investigatory or security records maintained by the Village to investigate criminal conduct by an employee or other activity by the employee which could reasonably be expected to harm Village property, operations, or business or could by the employee's activity reasonably be expected to harm the Village's property, operations, or business or could by the employee's activity cause the Village financial liability, unless and until the Village takes adverse personnel action based on information in such records. Records may not be removed from the place of inspection. The employee will be permitted to request photocopies of their personnel records. If the employee disagrees with any part of the record, the Village and the employee may mutually agree to remove or correct the information. This agreement should be in writing.If an agreement cannot be reached and the employee desires to submit an explanatory written statement, the statement will be attached to the disputed record. Inclusion of the employee's statement in the personnel file does not mean the Village concurs with the employee's statement. 174 Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Attachments - 81 Attachments 175 Attachment Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***FBLA Form.pdf - 82 FMLA Form.pdf FBLA Form.pdf 176 Family Bereavement Leave Act 10(a)(4) Leave Form Illinois Department of Labor Conciliation and Mediation Division 160 N. LaSalle St., Suite #C-1300 Chicago, Illinois 60605 312-793-6797 FAMILY BEREAVEMENT LEAVE ACT (820 ILCS 154) 10(a)(4) LEAVE FORM Section 10(a)(4) of the Family Bereavement Leave Act (820 ILCS 154/10(a)(4)) provides eligible employees up to 10 days of unpaid leave time for events related to pregnancy, adoption, and surrogacy. An employer may request reasonable documentation certifying that the employee, the employee’s spouse or domestic partner, or the employee’s surrogate experienced an event that qualifies for leave under Section 10(a)(4) of the Act; however, an employer may not require the employee to identify which category of event the leave pertains to as a condition of exercising rights under the Act. In accordance with 820 ILCS 154/10(d), this form is provided by the Illinois Department of Labor for documentation of 10(a)(4) bereavement leave. Employee Information (This section to be completed by employee) Employee Name: Employer Name: This form is to serve as certification for (check one): ☐Myself ☐My Spouse / Domestic Partner / Surrogate CERTIFICATION Instructions: This section is to be filled out by a health care practitioner or a representative from an adoption or surrogacy organization. Please do not indicate which event the individual has experienced. Certification For: (Name of Individual) I, the undersigned, am (check one): ☐A health care practitioner; I treated the above-named individual for a qualifying event under Section 10(a)(4). ☐A representative from an adoption or surrogacy organization; I worked with the above-named individual related to a qualifying event under Section 10(a)(4). I certify that the above-named individual experienced a qualifying event under Section 10(a)(4) of the Family Bereavement Leave Act (Public Act 102-1050).1 Date Qualifying Event Began: / / Month Day Year Date Signature of Health Care Practitioner /Representative from Adoption or Surrogacy Organization Printed Name Entity/Organization Name 1 The following events qualify for bereavement leave under 820 ILCS 154/10(a)(4): (i) miscarriage, (ii) unsuccessful intrauterine insemination or assisted reproductive technology procedure; (iii) failed adoption match or adoption not finalized because it is contested; (iv) failed surrogacy agreement; (v) a diagnosis that negatively impacts pregnancy or fertility; or (vi) stillbirth. (If exact date is unknown, provide approximate date based on your professional opinion) 177 Attachment Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Employee Leave Form WH-380E.pdf - 83 Employee Leave Form WH-380E.pdf Employee Leave Form WH-380E.pdf 178 ____________________________________________________________________________________________________________________ The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA protections because of a need for leave due to a serious health condition to submit a medical certification issued by the employee’s health care provider. 29 U.S.C. §§ 2613, 2614(c)(3); 29 C.F.R. § 825.305. The employer must give the employee at least 15 calendar days to provide the certification. If the employee fails to provide complete and sufficient medical certification, his or her FMLA leave request may be denied. 29 C.F.R. § 825.313. Information about the FMLA may be found on the WHD website at www.dol.gov/agencies/whd/fmla. SECTION I – EMPLOYER Either the employee or the employer may complete Section I. While use of this form is optional, this form asks the health care provider for the information necessary for a complete and sufficient medical certification, which is set out at 29 C.F.R. § 825.306. You may not ask the employee to provide more information than allowed under the FMLA regulations,29 C.F.R. §§ 825.306-825.308. Additionally, you may not request a certification for FMLA leave to bond with a healthynewborn child or a child placed for adoption or foster care. Employers must generally maintain records and documents relating to medical information, medical certifications, recertifications, or medical histories of employees created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies, and in accordance with 29 C.F.R. § 1635.9, if the Genetic Information Nondiscrimination Act applies. (1)Employee name: _______________________________________________________________________________First Middle Last (2)Employer name: ________________________________________________ Date: _________________ (mm/dd/yyyy) (List date certification requested) (3)The medical certification must be returned by ________________________________________________ (mm/dd/yyyy) (Must allow at least 15 calendar days from the date requested, unless it is not feasible despite the employee’s diligent, good faith efforts.) (4)Employee’s job title: ___________________________________________ Job description (is / is not) attached. Employee’s regular work schedule: __________________________________________________________________ Statement of the employee’s essential job functions: ____________________________________________________ (The essential functions of the employee's position are determined with reference to the position the employee held at the time the employee notified the employer of the need for leave or the leave started, whichever is earlier.) SECTION II -HEALTH CARE PROVIDER Please provide your contact information, complete all relevant parts of this Section, and sign the form. Your patient has requested leave under the FMLA. The FMLA allows an employer to require that the employee submit a timely, complete, and sufficient medical certification to support a request for FMLA leave due to the serious health condition of the employee. For FMLA purposes, a “serious health condition” means an illness, injury, impairment, or physical or mental condition that involves inpatient care or continuing treatment by a health care provider. For more information about the definitions of a serious health condition under the FMLA, see the chart on page 4. You may, but are not required to, provide other appropriate medical facts including symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment. Please note that some state or local laws may not allow disclosure of private medical information about the patient’s serious health condition, such as providing the diagnosis and/or course of treatment. Page 1 of 4 Form WH-380-E, Revised June 2020 U.S. Department of Labor Wage and Hour Division Certification of Health Care Provider for Employee’s Serious Health Condition under the Family and Medical Leave Act DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR. RETURN TO THE PATIENT. OMB Control Number: 1235-0003 Expires: 6/30/2023 179 _______________________________________________________________________________________ Employee Name: ____________________________________________________________________________________________ Health Care Provider’s name: (Print) ____________________________________________________________________ Health Care Provider’s business address: ________________________________________________________________ Type of practice / Medical specialty: ___________________________________________________________________ Telephone: (___) ______________ Fax: (___) ______________ E-mail: _______________________________________ PART A: Medical Information Limit your response to the medical condition(s) for which the employee is seeking FMLA leave. Your answers should be your best estimate based upon your medical knowledge, experience, and examination of the patient. After completing Part A, complete Part B to provide information about the amount of leave needed. Note: For FMLA purposes, “incapacity” means the inability to work, attend school, or perform regular daily activities due to the condition, treatment of the condition, or recovery from the condition. Do not provide information about genetic tests, as defined in 29 C.F.R. § 1635.3(f), genetic services, as defined in 29 C.F.R. § 1635.3(e), or the manifestation of disease or disorder in the employee’s family members, 29 C.F.R. § 1635.3(b). (1) State the approximate date the condition started or will start: ___________________________________ (mm/dd/yyyy) (2) Provide your best estimate of how long the condition lasted or will last: ____________________________________ (3) Check the box(es) for the questions below, as applicable. For all box(es) checked, the amount of leave needed must be provided in Part B. Inpatient Care: The patient (has been / is expected to be) admitted for an overnight stay in a hospital, hospice, or residential medical care facility on the following date(s): ______________________________ Incapacity plus Treatment: (e.g. outpatient surgery, strep throat) Due to the condition, the patient (has been / is expected to be) incapacitated for more than three consecutive, full calendar days from ______________ (mm/dd/yyyy) to _____________ (mm/dd/yyyy). The patient (was / will be) seen on the following date(s): _____________________________________ The condition (has / has not) also resulted in a course of continuing treatment under the supervision of a health care provider (e.g. prescription medication (other than over-the-counter) or therapy requiring special equipment) Pregnancy: The condition is pregnancy. List the expected delivery date: _______________ (mm/dd/yyyy). Chronic Conditions: (e.g. asthma, migraine headaches) Due to the condition, it is medically necessary for the patient to have treatment visits at least twice per year. Permanent or Long Term Conditions: (e.g. Alzheimer’s, terminal stages of cancer) Due to the condition, incapacity is permanent or long term and requires the continuing supervision of a health care provider (even if active treatment is not being provided). Conditions requiring Multiple Treatments: (e.g. chemotherapy treatments, restorative surgery) Due to the condition, it is medically necessary for the patient to receive multiple treatments. None of the above: If none of the above condition(s) were checked, (i.e., inpatient care, pregnancy) no additional information is needed. Go to page 4 to sign and date the form. Page 2 of 4 Form WH-380-E, Revised June 2020 180 _____________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Employee Name: ____________________________________________________________________________________________ (4) If needed, briefly describe other appropriate medical facts related to the condition(s) for which the employee seeks FMLA leave. (e.g., use of nebulizer, dialysis) _______________________________________________________ PART B: Amount of Leave Needed For the medical condition(s) checked in Part A, complete all that apply. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. (5) Due to the condition, the patient ( had / will have) planned medical treatment(s) (scheduled medical visits) (e.g. psychotherapy, prenatal appointments) on the following date(s): ___________________________________________ (6) Due to the condition, the patient (was / will be) referred to other health care provider(s) for evaluation or treatment(s). State the nature of such treatments: (e.g. cardiologist, physical therapy) ________________________________________ Provide your best estimate of the beginning date ________________ (mm/dd/yyyy) and end date ________________ (mm/dd/yyyy) for the treatment(s). Provide your best estimate of the duration of the treatment(s), including any period(s) of recovery (e.g. 3 days/week) (7) Due to the condition, it is medically necessary for the employee to work a reduced schedule. Provide your best estimate of the reduced schedule the employee is able to work. From ____________________ (mm/dd/yyyy) to __________________ (mm/dd/yyyy) the employee is able to work: (e.g., 5 hours/day, up to 25 hours a week) (8) Due to the condition, the patient (was / will be) incapacitated for a continuous period of time, including any time for treatment(s) and/or recovery. Provide your best estimate of the beginning date ___________________ (mm/dd/yyyy) and end date ________________ (mm/dd/yyyy) for the period of incapacity. (9) Due to the condition, it (was / is / will be) medically necessary for the employee to be absent from work on an intermittent basis (periodically), including for any episodes of incapacity i.e., episodic flare-ups. Provide your best estimate of how often (frequency) and how long (duration) the episodes of incapacity will likely last. Over the next 6 months, episodes of incapacity are estimated to occur ___________________________ times per (day / week /  month) and are likely to last approximately ______________ ( hours / days) per episode. Page 3 of 4 Form WH-380-E, Revised June 2020 181 _____________________________________________________________________________________________ _____________________________________________________________________________________________ Employee Name: ____________________________________________________________________________________________ PART C: Essential Job Functions If provided, the information in Section I question #4 may be used to answer this question. If the employer fails to provide a statement of the employee’s essential functions or a job description, answer these questions based upon the employee’s own description of the essential job functions. An employee who must be absent from work to receive medical treatment(s), such as scheduled medical visits, for a serious health condition is considered to be not able to perform the essential job functions of the position during the absence for treatment(s). (10)Due to the condition, the employee (was not able / is not able / will not be able) to perform one or more of the essential job function(s). Identify at least one essential job function the employee is not able to perform: Signature of Health Care Provider _____________________________________________ Date _________________ (mm/dd/yyyy) Definitions of a Serious Health Condition (See 29 C.F.R. §§ 825.113-.115) Inpatient Care •An overnight stay in a hospital, hospice, or residential medical care facility. •Inpatient care includes any period of incapacity or any subsequent treatment in connection with the overnight stay. Continuing Treatment by a Health Care Provider (any one or more of the following) Incapacity Plus Treatment: A period of incapacity of more than three consecutive, full calendar days, and any subsequent treatment or period of incapacity relating to the same condition, that also involves either: o Two or more in-person visits to a health care provider for treatment within 30 days of the first day of incapacity unlessextenuating circumstances exist. The first visit must be within seven days of the first day of incapacity; or, o At least one in-person visit to a health care provider for treatment within seven days of the first day of incapacity, whichresults in a regimen of continuing treatment under the supervision of the health care provider. For example, the health provider might prescribe a course of prescription medication or therapy requiring special equipment. Pregnancy: Any period of incapacity due to pregnancy or for prenatal care. Chronic Conditions: Any period of incapacity due to or treatment for a chronic serious health condition, such as diabetes, asthma, migraine headaches. A chronic serious health condition is one which requires visits to a health care provider (or nurse supervised by the provider) at least twice a year and recurs over an extended period of time. A chronic condition may cause episodic rather than a continuing period of incapacity. Permanent or Long-term Conditions: A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective, but which requires the continuing supervision of a health care provider, such as Alzheimer’s disease or the terminal stages of cancer. Conditions Requiring Multiple Treatments: Restorative surgery after an accident or other injury; or, a condition that would likely result in a period of incapacity of more than three consecutive, full calendar days if the patient did not receive the treatment. PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 15 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Avenue, N.W., Washington, D.C. 20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR. RETURN TO THE PATIENT. Page 4 of 4 Form WH-380-E, Revised June 2020 182 Attachment Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Family member Leave FormWH-380F.pdf - 84 Family member Leave FormWH-380F.pdf Family member Leave FormWH-380F.pdf 183 Certification of Health Care Provider for U.S. Department of Labor Family Member’s Serious Health Condition Wage Hour Division under the Family and Medical Leave Act DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR. OMB Control Number: 1235-0003 RETURN TO THE PATIENT. Expires: 6/30/2023 The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA leave to care for a family member with a serious health condition to submit a medical certification issued by the family member’s health care provider. 29 U.S.C. §§ 2613, 2614(c)(3); 29 C.F.R. § 825.305. The employer must give the employee at least 15 calendar days to provide the certification. If the employee fails to provide complete and sufficient medical certification, his or her FMLA leave request may be denied. 29 C.F.R. § 825.313. Information about the FMLA may be found on the WHD website at www.dol.gov/agencies/whd/fmla. SECTION I -EMPLOYER Either the employee or the employer may complete Section I. While use of this form is optional, this form asks the health care provider for the information necessary for a complete and sufficient medical certification, which is set out at 29 C.F.R. § 825.306. You may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Additionally, you may not request a certification for FMLA leave to bond with a healthy newborn child or a child placed for adoption or foster care. Employers must generally maintain records and documents relating to medical information, medical certifications, recertifications, or medical histories of employees or employees’ family members created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies, and in accordance with 29 C.F.R. § 1635.9, if the Genetic Information Nondiscrimination Act applies. (1) Employee name: _____________________________________________________________________________________ First Middle Last (2) Employer name: ____________________________________________________ Date: _________________ (mm/dd/yyyy) (List date certification requested) (3) The medical certification must be returned by _____________________________________________________ (mm/dd/yyyy) (Must allow at least 15 calendar days from the date requested, unless it is not feasible despite the employee’s diligent, good faith efforts.) SECTION II -EMPLOYEE Please complete and sign Section II before providing this form to your family member or your family member’s health care provider. The FMLA allows an employer to require that you submit a timely, complete, and sufficient medical certification to support a request for FMLA leave due to the serious health condition of your family member. If requested by your employer, your response is required to obtain or retain the benefit of the FMLA protections. 29 U.S.C. §§ 2613, 2614(c)(3). You are responsible for making sure the medical certification is provided to your employer within the time frame requested, which must be at least 15 calendar days. 29 C.F.R. §§ 825.305-825.306. Failure to provide a complete and sufficient medical certification may result in a denial of your FMLA leave request. 29 C.F.R. § 825.313. (1) Name of the family member for whom you will provide care: _________________________________________________ (2) Select the relationship of the family member to you. The family member is your: Spouse Parent Child, under age 18 Child, age 18 or older and incapable of self-care because of a mental or physical disability Spouse means a husband or wife as defined or recognized in the state where the individual was married, including in a common law marriage or same-sex marriage. The terms “child” and “parent” include in loco parentis relationships in which a person assumes the obligations of a parent to a child. An employee may take FMLA leave to care for an individual who assumed the obligations of a parent to the employee when the employee was a child. An employee may also take FMLA leave to care for a child for whom the employee has assumed the obligations of a parent. No legal or biological relationship is necessary. Page 1 of 4 Form WH-380-F, Revised June 2020 184 ___________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ Employee Name: ____________________________________________________________________________________________ (3) Briefly describe the care you will provide to your family member: (Check all that apply) Assistance with basic medical, hygienic, nutritional, or safety needs Transportation Physical Care Psychological Comfort Other: _______________________________________ (4) Give your best estimate of the amount of leave needed to provide the care described: ______________________________ (5) If a reduced work schedule is necessary to provide the care described, give your best estimate of the reduced schedule you are able to work. From __________________ (mm/dd/yyyy) to ____________________ (mm/dd/yyyy), I am able to work __________________ (hours per day) __________________ (days per week). Employee Signature ___________________________________________________________ Date __________________ (mm/dd/yyyy) SECTION III -HEALTH CARE PROVIDER Please provide your contact information, complete all relevant parts of this Section, and sign the form below. A family member of your patient has requested leave under the FMLA to care for your patient. The FMLA allows an employer to require that the employee submit a timely, complete, and sufficient medical certification to support a request for FMLA leave to care for a family member with a serious health condition. For FMLA purposes, a “serious health condition” means an illness, injury, impairment, or physical or mental condition that involves inpatient care or continuing treatment by a health care provider. For more information about the definitions of a serious health condition under the FMLA, see the chart at the end of the form. You also may, but are not required to, provide other appropriate medical facts including symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment. Please note that some state or local laws may not allow disclosure of private medical information about the patient’s serious health condition, such as providing the diagnosis and/or course of treatment. Health Care Provider’s name: (Print) _________________________________________________________________________ Health Care Provider’s business address: _____________________________________________________________________ Type of practice / Medical specialty: ________________________________________________________________________ Telephone: (_____) ________________ Fax: (____) ______________ E-mail: _______________________________________ PART A: Medical Information Limit your response to the medical condition for which the employee is seeking FMLA leave. Your answers should be your best estimate based upon your medical knowledge, experience, and examination of the patient. After completing Part A, complete Part B to provide information about the amount of leave needed. Note: For FMLA purposes, “incapacity” means the inability to work, attend school, or perform regular daily activities due to the condition, treatment of the condition, or recovery from the condition. Do not provide information about genetic tests, as defined in 29 C.F.R. § 1635.3(f), genetic services, as defined in 29 C.F.R. § 1635.3(e), or the manifestation of disease or disorder in the employee’s family members, 29 C.F.R. § 1635.3(b). (1) Patient’s Name: ______________________________________________________________________________________ (2) State the approximate date the condition started or will start: _______________________________________ (mm/dd/yyyy) (3) Provide your best estimate of how long the condition lasted or will last: _________________________________________ (4) For FMLA to apply, care of the patient must be medically necessary. Briefly describe the type of care needed by the patient (e.g., assistance with basic medical, hygienic, nutritional, safety, transportation needs, physical care, or psychological comfort). Page 2 of 4 Form WH-380-F, Revised June 2020 185 ________________________________________________________________________________________ ______________________________________________________________________________________________ _____________________________________________________________________________________________ Employee Name: ____________________________________________________________________________________________ (5) Check the box(es) for the questions below, as applicable. For all box(es) checked, the amount of leave needed must be provided in Part B. Inpatient Care: The patient (has been / is expected to be) admitted for an overnight stay in a hospital, hospice, or residential medical care facility on the following date(s): ______________________________ Incapacity plus Treatment: (e.g. outpatient surgery, strep throat) Due to the condition, the patient ( has been / is expected to be) incapacitated for more than three consecutive, full calendar days from ______________ (mm/dd/yyyy) to _____________ (mm/dd/yyyy). The patient (was /  will be) seen on the following date(s): _____________________________________ The condition (has /  has not) also resulted in a course of continuing treatment under the supervision of a health care provider (e.g. prescription medication (other than over-the-counter) or therapy requiring special equipment) Pregnancy: The condition is pregnancy. List the expected delivery date: _______________ (mm/dd/yyyy). Chronic Conditions: (e.g. asthma, migraine headaches) Due to the condition, it is medically necessary for the patient to have treatment visits at least twice per year. Permanent or Long Term Conditions: (e.g. Alzheimer’s, terminal stages of cancer) Due to the condition, incapacity is permanent or long term and requires the continuing supervision of a health care provider (even if active treatment is not being provided). Conditions requiring Multiple Treatments: (e.g. chemotherapy treatments, restorative surgery) Due to the condition, it is medically necessary for the patient to receive multiple treatments. None of the above: If none of the above condition(s) were checked, (i.e., inpatient care, pregnancy) no additional information is needed. Go to page 4 to sign and date the form. (6) If needed, briefly describe other appropriate medical facts related to the condition(s) for which the employee seeks FMLA leave. (e.g., use of nebulizer, dialysis) ______________________________________________________________ PART B: Amount of Leave Needed For the medical condition(s) checked in Part A, complete all that apply. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine if the benefits and protections of the FMLA apply. (7) Due to the condition, the patient ( had / will have) planned medical treatment(s) (scheduled medical visits) (e.g. psychotherapy, prenatal appointments) on the following date(s): ______________________________________________ (8) Due to the condition, the patient (was / will be) referred to other health care provider(s) for evaluation or treatment(s). State the nature of such treatments: (e.g. cardiologist, physical therapy) _________________________________________ Provide your best estimate of the beginning date _____________________ (mm/dd/yyyy) and end date ____________________ (mm/dd/yyyy) for the treatment(s). Provide your best estimate of the duration of the treatment(s), including any period(s) of recovery ____________________________________________________________________________________ (e.g. 3 days/week) Page 3 of 4 Form WH-380-F, Revised June 2020 186 Employee Name: ____________________________________________________________________________________________ (9) Due to the condition, the patient (was / will be) incapacitated for a continuous period of time, including any time for treatment(s) and/or recovery. Provide your best estimate of the beginning date: ___________________ (mm/dd/yyyy) and end date _______________ (mm/dd/yyyy) for the period of incapacity. (10) Due to the condition it, (was / is / will be) medically necessary for the employee to be absent from work to provide care for the patient on an intermittent basis (periodically), including for any episodes of incapacity i.e., episodic flare-ups. Provide your best estimate of how often (frequency) and how long (duration) the episodes of incapacity will likely last. Over the next 6 months, episodes of incapacity are estimated to occur _______________________________ times per (day / week /  month) and are likely to last approximately ___________________ (hours / days) per episode. Signature of Health Care Provider ________________________________________________ Date __________________ (mm/dd/yyyy) Definitions of a Serious Health Condition (See 29 C.F.R. §§ 825.113-.115) Inpatient Care • An overnight stay in a hospital, hospice, or residential medical care facility. • Inpatient care includes any period of incapacity or any subsequent treatment in connection with the overnight stay. Continuing Treatment by a Health Care Provider (any one or more of the following) Incapacity Plus Treatment: A period of incapacity of more than three consecutive, full calendar days, and any subsequent treatment or period of incapacity relating to the same condition, that also involves either: o Two or more in-person visits to a health care provider for treatment within 30 days of the first day of incapacity unless extenuating circumstances exist. The first visit must be within seven days of the first day of incapacity; or, o At least one in-person visit to a health care provider for treatment within seven days of the first day of incapacity, which results in a regimen of continuing treatment under the supervision of the health care provider. For example, the health provider might prescribe a course of prescription medication or therapy requiring special equipment. Pregnancy: Any period of incapacity due to pregnancy or for prenatal care. Chronic Conditions: Any period of incapacity due to or treatment for a chronic serious health condition, such as diabetes, asthma, migraine headaches. A chronic serious health condition is one which requires visits to a health care provider (or nurse supervised by the provider) at least twice a year and recurs over an extended period of time. A chronic condition may cause episodic rather than a continuing period of incapacity. Permanent or Long-term Conditions: A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective, but which requires the continuing supervision of a health care provider, such as Alzheimer’s disease or the terminal stages of cancer. Conditions Requiring Multiple Treatments: Restorative surgery after an accident or other injury; or, a condition that would likely result in a period of incapacity of more than three consecutive, full calendar days if the patient did not receive the treatment. PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 15 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Avenue, N.W., Washington, D.C. 20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR. RETURN TO THE PATIENT. Page 4 of 4 Form WH-380-F, Revised June 2020 187 Attachment Government Manual Copyright Lexipol, LLC 2023/06/14, All Rights Reserved. Published with permission by Village of Plainfield ***DRAFT***Tuition Course Approval Form.pdf - 85 Tuition Course Approval Form.pdf Tuition Course Approval Form.pdf 188 Section 111.4 Village of Plainfield COURSE APPROVAL FORM ____________________________________________________________________________________ I. Employee Information Name: ______________________________________________________________ Department: ____________________________________ Date of Hire:___________ II. Professional Growth and Development Information A. Name of School or Vendor ___________________________________________ B. Title of Class/Program _______________________________________________ C. Days & Times _____________________________________________________ D. Course Description (Attach information from brochure, website, online catalogue) E. Costs _____________________________________________________________ F. Describe how this class or program will increase growth in the workplace. G. Employee Signature _________________________________________________ III. Approval – To be obtained prior to enrolling in course(s) Approved Not Approved Department Head_______________________________ Date ________________ Approved Not Approved Village Administrator ___________________________ Date _________________ 189 MEMORANDUM To:John Argoudelis, Village President Joshua Blakemore, Village Administrator Village Trustees From: Derek J. Wold. P.E., BCEE - Village Engineer Date:June 13, 2023 Re:Engineering Report – June2023 The monthly Engineering report is presented below: Water/Wastewater Water System Master Plan Update – The Master Plan evaluates the Village’s water system and identifies improvements to replace aged infrastructure, improve fire flow and low pressure, and serve future development. The water model was used to recommend improvements required for several developments in the past month. A Draft of the Source Water Protection Plan, which is required by IEPA, has been completed and is scheduledto be submittedthis month. A preliminary site investigation for the Mill Street Water Tower replacement was initiated and a follow up meeting to discuss alternatives will be held next week. Sanitary Sewer Master Plan Update – The Master Plan evaluates the Village’s sanitary sewer system, identifies proposed sewers to serve growth areas and analyzes the ability of existing sewers to serve future growth. A draft of the analysis has been completed and discussed with Village Staff on May 8. The Plan is currently being used to evaluate improvements needed for several proposed developments. Additional preliminary engineering will be required to further analyze alternatives and prepare costs. 143rd Street and Plainfield Road Water Main Loop – This improvement will serve the 143 rd Street west corridor and increase fire flow. The project being updated to accommodate the new alignment of the utility easement along the 143rd Street west extension, add services for developers along the project route, and include crossings of Ridge Road for future connections/extensions. The Village received a grant from Senator Loughran Cappel to assist with funding.Water main design is ongoing in conjunction with developer plans and service needs. The IEPA permit (which has expired since previously being obtained), was resubmitted on April 27. James Street Pump Station –Shop drawing submittals are currently in review. Dahme Mechanical, Inc. has completed piping work that will expedite construction when the pumps and other equipment arrive. The project will be complete in Fall 2023. 190 WWTP Digester Diffusers and Aeration Improvements – The second blower has been installed. The project will be complete in the next several months. We obtained grant funding from ComEd for energy efficiency improvements to assist with project funding. Old Town – East Lockport Street / IEPA Loan – The Phase 1 water main and storm sewer improvements resumed constructionand is scheduled to be complete in August 2023.CN Railroad permit coordination is ongoing and a license agreement is anticipated in the next several weeks. The Phase 2 utility improvements project bids were opened on June 2 and is on the agenda for award on June 19. Construction will likely start in September with a completion of May 2024. Regulations Update – Lead service replacement continues to be a high priority for EPA. We were able to obtain grant funding for lead service replacement for Old Town Phase 2. We are continuing to monitor PFAs regulations and it appears that the Village will need to monitor for PFAs in the next NDPES permit renewal. Transportation Renwick Road Improvements -The Village received a federal Surface Transportation Program grant to rehabilitate Renwick Road from River Road to Il 59. The Phase I Study is being revised to accommodate bicyclist along the route. Phase II Engineering is underway with construction scheduled for 2024. Fort Begg’s Bike Path – Continued updating the plans for pedestrian crossings to the school along the route. DECO grant agreement is in coordination between DECO and the Village. Construction is targeted for summer/fall 2023 pending environmental reviews and easement coordination. 143rd St West – Vertical profile has been revised to accommodate Stewart Farms’ grading plan. Need agreement to potentially use excavation from their site for the vertical profile raise and for detention basins that will remain on developer’s property. Bike path not being included in the 143rd St ROW at this time (Separate Green Trails Project). ROW plats have been revised and sent to Village to include the 20’ utility easement inside the ROW. Continuing coordination with developer about detention needed for road vs detention for development, and the timing of both being constructed and permitted. Pre-final PS&E sent to Village for review. Project is scheduled for summer bidding and fall construction start, pending land acquisition. Old Town Phase I Utility Improvements and Preliminary Roadway Design Engineering (Eastern Avenue and Lockport Street) – Ongoing design work includes utility coordination for power pole relocation, the Preliminary Engineering (Phase I) of the pedestrian improvements of Center/Eastern/Lockport at the RR crossings. The Village has received grant funds for new crossing pads and gates from the IDOT Rail Safety Crossing Improvement grant for the Lockport and Eastern crossings. The Village has been coordinating a meeting with IDOT (Central Office) to discuss grant requirements. Old Town Phase II Utility Improvements and Preliminary Roadway Design Engineering (Bartlett Avenue, Center Street, Amboy Street and Evans Street) – Preliminary geometrics are currently in 191 development for Center Street and Bartlett Avenue to include traffic calming measures, on street parking and continuous pedestrian access between IL 126 and Lockport Street. Project was let on June 2 nd and construction will begin in 2023 with a spring 2024 completion. Preliminary Engineering agreement for Phase III is currently being prepared for a July Village Board meeting discussion. Transportation & Mobility Plan – The plan was adopted at the April 17, 2023 Board Meeting and will be used as a guide for current and future Village projects. Renwick Rd Sidewalk Improvements - DCEO funded shared use path construction to fill gap in pedestrian network along Renwick from Arbor Drive to US 30 crossings. Topographic survey is complete with environmental reviews and preliminary alignment ongoing. Construction is targeted for fall 2023 pending the availability of grant funds and environmental reviews. Development / Stormwater Walkers Grove LOMR – IDNR/OWR issued public notice of floodway/floodplain modification Riverstone – Review is complete; awaiting street names and unit limits from developer Boulevard–Site development constructioncomplete with exception offinal acceptance of bridge. Creekside Crossing – Remaining Unit 6 site development is ongoing for completion in 2023. Willow Run–Site development constructionforUnits 1 and 2has been completedwith exception of off-site sidewalk to be completed in 2023. Record drawings under review. Pedestrian bridge plans under review. Pavilion – Received 3 rd submittal; under review. Greenbriar - Site development construction for Unit 1 substantially completed. Lift station is operational and driveway serving lift station is under construction. MSN1 – Site development work is ongoing and the building is under construction. Belle Tire – Site development work is underway. Springbank Unit 10– Awaiting revisions to subdivision plans per second review letter from design engineer. Received plans for improvements to Drauden Road; coordinating review requirements with Village. Bronk Farm – Developer is proceeding with Unit 2. Sewer, water and roads will be completed in the Summer of 2023. King’s Crossing detention pond shoreline rehabilitation by B&W Natural Resources to be completed by summer, weather permitting. 192 Library Expansion –Pre-submittalcoordination with design engineer and Village and Library Staff on storm water management DHL Plainfield Logistics Center – Coordinating preliminary engineering issues; mass grading and offsite sanitary sewer plans under review Seefried Stewart Development – Coordinating preliminary engineering issues Oasis Senior Living – Construction underway Impact Care – site plan review underway; awaiting revisions per 1 st review Performance Gear Systems – issued 2nd review; minor issues remain 193 John F. Argoudelis PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Patricia T. Kalkanis Richard Kiefer Cally Larson Tom Ruane Brian Wojowski MEMO TO: PRESIDENT ARGOUDELIS AND BOARD OF TRUSTEES FROM: RACHEL RIEMENSCHNEIDER, ASSOCIATE PLANNER MEETING DATE: JUNE 19, 2023 SUBJECT: TEMPORARY USE REQUEST – COUNTRY FRESH FARMS MEAT SALE REQUEST: Temporary Use – Country Fresh Farms Meat Sale LOCATION: 13441 IL Route 59 (Menards) APPLICANTS: Country Fresh Farms ZONING: B-3 Highway Business District COMP. PLAN: General Commercial BACKGROUND Staff is submitting the attached request seeking approval for a temporary use to sell meat out of a 26-foot freezer truck located in the Menards parking lot (13441 IL Route 59). The applicant, County Fresh Farms, is proposing to locate on the west side of the parking lot on June 28 to July 1, 8:00 am – 7:00 pm. The organizers are requesting approval from the Village Board to authorize the temporary outdoor use pursuant to the Zoning Code. DISCUSSION The Zoning Code (Section 9-27[1][c]) grants authority to the Board of Trustee to act on applications for temporary uses of land. The applicant is proposing to occupy approximately 8 parking spaces with a 26-foot freezer truck with a 10’ by 10’ canopy tent (please see attached photos of a similar event by the same applicant at the Yorkville Menards). The applicant has also requested an A-frame sign, which staff has informed them is not permitted outside the central sign district. They would sell USDA approved, pre-packaged, frozen meat. The applicant has already executed an agreement with Menards and is in communication with the Will County Health Department. If approved, the sale would be held on Wednesday, June 28 to Saturday, July 1, 8:00 am – 7:00 pm. The entire set up would be taken down and removed from the premises each day at the close of business. CONCLUSION AND RECOMMENDATION Staff has some concern permitting a temporary use that may take away business from the nearby grocery stores, namely Meijer, Aldi, and Jewel, also at the same intersection. Should the Board of Trustees support temporary meat sale located at 13441 IL Route 59, the following motion is offered for your consideration: 194 I move we approve the temporary outdoor use of the Country Fresh Farms meat sale, to be conducted at 13441 IL Route 59, on June 28 to July 1, 8:00 am – 7:00 pm, subject to the following stipulations: 1. Compliance with Village of Plainfield Building Codes. 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. Compliance with Village requirements governing necessary registration, permits, licensing, and insurance. 195 Sample Site Pictures The applicant has had several similar sales in the area recently. The below pictures were taken on June 2, 2023, in the Yorkville Menards’ parking lot (1800 Marketview Dr). Front of freezer truck, tents, tables Back of freezer truck 196 June 2,2023 To whom it may concern, Country Fresh Farms is requesting permission for a temporary use to hold a four day meat sale in the parking lot of Menards.I have included a narrative of the sale below.We have a lease with Menards allowing us to hold this sale on their property. Country Fresh Farms plans to conduct a temporary four day meat sale at Menards.This sale will be held outside in the parking lot under a 10x10 canopy. Address ●13441 Illinois Rte 59,Plainfield,IL 60585 Hours of operation ●June 28-July 1,2023 ●Wednesday -Saturday ●8 am -7 pm Products ●USDA approved frozen meat (chicken,pork,beef and seafood) ●No cooked or prepared items ●All products are prepackaged and sold in boxes. ●Purchased from Stampede Meat,Inc Equipment/Structures 197 ●26ft Freezer Truck ●10x10 pop up canopy -no side walls ●3x2 Freestanding A frame Sign ●All equipment will be taken down and removed each day of the sale at 7pm. Storage of products ●Refrigerated 26 ft truck ●Deep freezers beneath 10x10 Pop Up canopy Method of Sales ●Cash and carry Waste ●There will be no waste disposable as all products are sold by box. Traffic/Parking ●The setup will not impede any traffic. ●Entire setup will be contained to the designated parking spaces. ●Customers will be able to use surrounding parking spaces in the lot. Typically there are no more than 3-4 cars at a time for our Truckload Meat Sale. Restrooms ●Customers may use the restrooms if necessary. 198 SPglE tttt{I/IG.IUUENT SIGN+ELECTRICAL LEGENDIr lffirry*rulrlr l-EaaIEHtr{oA/,@s'.wLANDSCAPE LEGENDsrtrE qrcrmrf Tcrr.offiEmr0ii|'r,i0lii','ii0ffififiilflil|il$fillll[0HfiHllil{ilfiilfilll[]199 John F. Argoudelis PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Patricia T. Kalkanis Richard Kiefer Cally Larson Tom Ruane Brian Wojowski MEMO TO: PRESIDENT ARGOUDELIS AND BOARD OF TRUSTEES FROM: JAKE MELROSE, AICP, ECONOMIC DEVELOPMENT DIR. MEETING DATE: JUNE 19, 2023 SUBJECT: TEMPORARY USE REQUEST – OUTDOOR DINING TENT REQUEST: Temporary Outdoor Dining Tent LOCATION: 12618 Illinois Rte 59 (Honey Jam Cafe) APPLICANTS: Honey Jam Cafe ZONING: B-3 Highway Business District COMP. PLAN: General Commercial BACKGROUND Staff is submitting a request seeking approval for a temporary outdoor dining tent located in the Honey Jam parking lot. The applicant, Honey Jam Cafe, is proposing to locate on the north side of the parking lot until September. The organizers are requesting approval from the Village Board to authorize the temporary outdoor use pursuant to the Zoning Code. DISCUSSION The applicant is proposing a 40’ by 20’ canopy tent on the northside of the parking lot. During COVID phases, Honey Jam utilized this area to allow for outdoor dining on the site. The fire district had reviewed the previous set up and approved of the location which is the same as the attached. If approved, the tent would be up until September and would allow for a 64-person capacity serving breakfast and lunch. The fire district would require review of the proposed as well. Parking is still sufficient with the elimination of the 10 spaces and circulation is not overly hindered with 3 access points still being accessible. CONCLUSION AND RECOMMENDATION Staff’s one concern is setting precedent with providing temporary outdoor dining tents in parking lots instead of a full, more permanent improvement of an outdoor dining area or patio. Should the Board of Trustees support temporary outdoor tent located at 12618 IL Route 59, the following motion is offered for your consideration: I move we approve the temporary outdoor dining tent to be located at 12618 IL Route 59 until September 2023 subject to the following stipulations: 1. Compliance with Village of Plainfield Building Codes. 2. Compliance with the requirements of the Plainfield Fire Protection District. 200 40’ 20’ 20’ ~20’ from tent to property line Everyone will enter/exit the tent via our side door (~5-10’ of space between building and tent) Barricades will be used on either side of tent to ensure traffic does not flow into tent area Honey-Jam Café 12618 S. Rte 59, Plainfield Proposed Tent Location: 20x40 tent in parking lot on the north side of building Timeline of Tent: Through September 2023 Capacity is 64 Scope of operations: we would like to put a tent in our parking lot to allow for outdoor seating during the months of May through September for full service breakfast and lunch (6:30 am – 2:30 pm). The tent will not have sides so will not need doors or lighting. 201 PLAN COMMISSION AND ZONING BOARD OF APPEALS ANNUAL REPORT JUNE 1, 2022 THROUGH MAY 31, 2023 JUNE 7, 2022 1968-041922.FP.SSA Bronk Farm Units 1, 2, & 3 - Recommended approval of the final plats for Units 1, 2, and 3. 1969-042022.AA.REZ.VAR.SPR.PP Plainfield Logistics Center - Recommended approval of the annexation, rezoning, variance, site plan review, and preliminary plat. JUNE 21, 2022 CANCELLED JULY 5, 2022 CANCELLED JULY 19, 2022 1976-062222.FP Willow Run Unit 2 – Recommend approval of the final plat for Unit 2. 1974-061022.AA.REZ.SU.SPR.PP Plainfield Business Center - Recommended approval of the annexation, rezoning, special use, site plan review, and preliminary plat. AUGUST 2, 2022 CANCELLED AUGUST 3, 2022 (SPECIAL MEETING) 1980-071422.SU Starbuck at 15939 S RT 59 - Recommended approval of the special use for a drive-thru. AUGUST 16, 2022 1977-062222.AA.PP Wild Horse Knoll Subdivision - Recommended approval of the annexation and continued the preliminary plat to a future meeting. 202 Plan Commission and Zoning Board of Appeals Annual Report 2022-2023 Page 2 of 5 2 SEPTEMBER 6, 2022 CANCELLED SEPTEMBER 20, 2022 1944-091721.COA.SPR.SU House of Harvest - Recommended approval of the revised site plan review. OCTOBER 4, 2022 CANCELLED OCTOBER 18, 2022 1977-062222.AA.PP Wild Horse Knoll Subdivision – Recommended approval of the preliminary plat. 1981-090722.PP.FP 13504 S. Hunter Ct. - Recommended approval of the preliminary and final plat of subdivision. NOVEMBER 1, 2022 PLAN COMMISSION CANCELLED Joint Village Board and Plan Commission meeting held to discuss the new Comprehensive Plan project. NOVEMBER 15, 2022 CANCELLED DECEMBER 6, 2022 1983-110122.VAR 15021 S. Eastern Ave. - recommended approval of the variance. 1985-110722.VAR 15225 S. James St. - recommended approval of the variance. 1982-110122.SU Todd’s Body Shop, Inc. - Recommended approval of the special use amendment to a Planned Unit Development. DECEMBER 20, 2022 CANCELLED 203 Plan Commission and Zoning Board of Appeals Annual Report 2022-2023 Page 3 of 5 3 JANUARY 3, 2023 CANCELLED JANUARY 17, 2023 1990-122722.FP Wild Horse Knoll Subdivision – Recommended approval of the final plat. 1989-122022.AA SEC of Naperville Rd. & Lake Pl. - Recommended approval of a pre-annexation agreement. 1987-113022.AA.REZ Gray Family Partnership-Rot Farm - Recommended approval of the annexation but did not recommend approval of the rezoning. Applicant withdrew their development applications on January 26, 2023. FEBRUARY 7, 2023 1986-112922.TA Zoning Text Amendments - Recommended approval of the proposed text amendments. FEBRUARY 21, 2023 1991-010623.VAR.PP.FP 14929 S. Des Plaines St. - ZBA and Plan Commission continued the case to their March 7, 2023 meeting. 1988-121222.SU.SPR The Farmhouse West - Recommended approval of the special use but did not recommend approval of the site plan review. MARCH 7, 2023 1991-010623.VAR.PP.FP 14929 S. Des Plaines St. – ZBA did not recommend approval of the variance. Plan Commission did not recommend approval of the preliminary and final plats. MARCH 21, 2023 1998-022823.VAR.FP Plainfield Fire District Station 4 – ZBA recommended approval of the variance and Plan Commission recommended approval of the final plat. 1984-110322.REZ.PP.FP 16761 S Route 59 – Recommended approval of the rezoning, preliminary plat, and final plat. 1997-022723.SPR Impact Care - Recommended approval of the site plan. 204 Plan Commission and Zoning Board of Appeals Annual Report 2022-2023 Page 4 of 5 4 2000-030623.SPR.PP.FP Dollar Tree - Recommended approval of the site plan review, preliminary plat, and final plat. APRIL 5, 2023 1995-021423.SU 16200 S. Lincoln Highway, Unit 104 – Recommended approval of the special use for tobacco retail store. 1993-020223.SU.SPR 16202 S Route 59 - Recommended approval of the special use and site plan review for self-storage. 2001-030723.AAA.SU.REZ.SPR.PP.FP 248th Ave. Apartments - Plan Commission continued the case to their April 18, 2023 meeting. APRIL 18, 2023 2003-032123.VAR 15312 S. Sawgrass Cir. – ZBA did not recommend approval of the variance to allow a fence in the corner side yard. Applicant withdrew their variance applications on April 20, 2023. 2001-030723.AAA.SU.REZ.SPR.PP.FP 248th Ave. Apartments - Plan Commission continued the case to their May 16, 2023 meeting. Applicant withdrew their development applications on May 11, 2023. MAY 2, 2023 2004-032923.SU Mike More Miles - Recommended approval of the special use for auto repair. 2005-041023.SPR Aldi - Recommended approval of the site plan review. 2006-042423.FP Greenbriar Phase 2 - Recommended approval of the final plat. MAY 16, 2023 1992-012523.SU.SPR.FP Marnette Apartments - Recommended approval of the special use, site plan review and final plat review for mixed use commercial and residential development. 1999-030123.REZ.SU.SPR.FP Sharon Methodist Church – Did not recommended approval of the zoning map amendment from R-1 Low Density Single-Family Residential District to BT Business Transition District. The Plan Commission did not take a vote for the special use, site plan review, and final plat. 205 Plan Commission and Zoning Board of Appeals Annual Report 2022-2023 Page 5 of 5 5 Applications for: 2022-2023 2021-2022 2020-2021 2019-2020 2018-2019 2017-2018 Annexation 6 2 3 2 11 3 Annexation Agreement Amendment 2 2 1 2 1 1 Concept Plan 1 2 5 4 5 2 Final Plat 12 19 11 4 2 6 Preliminary Plat 9 6 7 3 4 3 Rezoning 7 1 2 2 8 2 Site Plan Review 14 8 10 8 12 9 Special Use 15 13 12 13 16 10 Text Amendment 1 1 1 2 1 2 Variance 6 3 7 4 3 3 Total 73 57 59 44 63 41 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 MEMORANDUM To: Scott Threewitt-Director of Public Works From: Arlan Schattke-Lead Engineer Date: June 13, 2023 Re: 2023-2024 Pavement Crack Filling Program Background Findings The item under consideration by the Village Board pertains to the 2023-2024 Pavement Crack Filling Program. On May 25th, the Village received two (2) bids for the 2023-2024 Pavement Crack Filling Program. This has been the typical response to this program, as there are a limited number of qualified contractors in our area that perform this type of work. This work consists of cleaning and filling transverse and longitudinal joints and cracks in existing bituminous flexible pavement with fiber modified asphalt cement. Staff has utilized this maintenance technique previously and has been satisfied with the results. Additionally, the latest Pavement Management Report recommends crack filling for effective pavement maintenance. Detailed bid tabulations are attached for your review. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s roadway network condition through efficient maintenance activities. The areas selected for this program are best suited for isolated pavement patches as opposed to curb-to-curb resurfacing. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations A line item for Street Maintenance is included in the 2023-2024 fiscal year budget within the General Fund/Streets Division, 01-08-60-8131. Contract will utilize standard IDOT procedures for bonding, insurance requirements, and material specifications. This contract is for two years with work completed in the 2023-2024 fiscal year and 2024- 2025 fiscal year. Recommendation Staff reviewed and verified the bids and recommends award of the project to the low qualified bidder, SKC Construction, Inc. SKC Construction, Inc. is pre-qualified through IDOT for the work required as part of this contract and has met the bid proposal requirements. SKC Construction, Inc. has completed the Village’s Pavement Crack Filling program in past years and their work has been of good quality. The Engineer’s Estimate for this work is $201,500.00. It is our recommendation that the Village Board authorize the Village President to award the 2023-2024 Pavement Crack Filling Program Contract to SKC Construction, Inc., the lowest bidder, in an amount not to exceed $187,200.00. The total contract amount $187,200.00 includes work for both the 2023-2024 fiscal year and the 2024-2025 fiscal year. 241 2023-2024 Pavement Crack Filling Program (#8506540)Owner: Plainfield IL, Village ofSolicitor: Plainfield IL, Village of05/25/2023 10:00 AM CDTLine ItemItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtension1CRACK FILLING-FIBER ASPHALT SEALANT, SPECIALPOUND130000$1.55$201,500.00$1.44$187,200.00$2.90$377,000.00Base Bid Total: $201,500.00 $187,200.00 $377,000.00Engineer Estimate SKC Construction Inc. Denler, Inc.LOW BID242 MEMORANDUM To: Scott Threewitt-Director of Public Works From: Arlan Schattke-Lead Engineer Date: June 13, 2023 Re: 2023 Sidewalk Trip Hazard Removal Program Background Findings The item under consideration by the Village Board pertains to the 2023 Sidewalk Trip Hazard Removal Program. On June 7th, the Village received three (3) bids for the 2023 Sidewalk Trip Hazard Removal Program. The work consists of removing sidewalk trip hazards by saw cutting or grinding the concrete. The work is planned for the Arbor Creek, Spring Hill, Prairie Ponds, Dunmoor Estates, and Grande Park (East of Ridge Rd) Subdivisions. Detailed bid tabulation for all bidders is attached. Included in the provisions for this contract is a mutually agreeable extension up to a total period of four years. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s roadway network condition through efficient maintenance activities. The areas selected for this program are tentatively identified for the upcoming street improvement program and therefore, the less expensive saw cutting will result in a reduction in removal and replacement of sidewalk next year. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations A line item for the 2023 Sidewalk Trip Hazard Removal Program is currently included in the Village’s Capital Improvement Fund under Sidewalk Curb & Bike Path Replace, 11-00-91-9112. Recommendation Staff reviewed and verified the bids and recommends award of the project to the lowest responsible bidder, Universal Concrete Grinding. Universal Concrete Grinding has completed similar projects for other municipal clients, are recommended by their references, and have met the bid proposal requirements. Universal Concrete Grinding has completed the Village’s Sidewalk Trip Hazard Removal Program in past years and their work has been of good quality. The Engineer’s Estimate for this work is $57,000.00. It is our recommendation that the Village Board authorize the Village President to award the 2023 Sidewalk Trip Hazard Removal Program to Universal Concrete Grinding, in the amount not to exceed $43,470.00. 243 2023 Sidewalk Trip Hazard Removal Program (#8520383)Owner: Plainfield IL, Village ofSolicitor: Plainfield IL, Village of06/07/2023 10:00 AM CDTLine ItemItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtension1REMOVE SIDEWALK TRIP HAZARDSEa1000$57.00$57,000.00$43.47$43,470.00$44.92$44,920.00$60.00$60,000.00Base Bid Total:$57,000.00 $43,470.00 $44,920.00 $60,000.00LOW BIDEngineer EstimateUniversal Concrete GrindingHard Rock Concrete CuttersMurphy Construction Services, LLC244 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Tomasz Topor, Lead Engineer Date: June 13, 2023 Re: Phase I/II Engineering for Riverfront Pergolas Improvements at West Electric Park Background Findings The item under consideration pertains to engineering services required for the design of the Riverfront Pergolas Improvements at West Electric Park. This work includes preliminary engineering and contract plans and specifications preparation. Staff has reviewed the attached proposal from Hey and Associates and finds the services listed in the proposal to be adequate to the project requirements. Hey and Associates is engaged by the Lower DuPage River Watershed Coalition for the design of the Lower DuPage River Stream Restoration project. All permitting for the Riverfront Pergolas Improvements will be largely addressed by the River Stream Restoration project, thus streamlining the permitting process and providing additional cost savings for the Village. The estimate of probable cost for the improvements is $569,000. The Village received an Open Space Lands Acquisition and Development Grant (OSLAD) in an amount of $284,500, covering up to 50% costs of the project. Policy Considerations The project supports the Village’s Riverfront Master Plan (adopted March 1, 2021) as the addition of active and passive pergolas was planned via concept in the central corridor within the Plan. According to Section 2-79 (d) (5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations OSLAD Grant funds for the project have been secured through the Illinois Department of Natural Resources, $284,500 and will be used towards construction and construction engineering of the improvements. Funding for Phase I/II Engineering is budgeted in the Capital Improvement Fund within line item 11-00-91-9152.011. Recommendation Staff reviewed the attached proposal and finds the scope of work, proposed hours dedicated to the assignment, schedule, and not to exceed fee to be acceptable. It is our recommendation that the Village Board authorize the Village President to approve the Phase I/II Engineering contract for the Riverfront Pergolas Improvements at West Electric Park with Hey and Associates, Inc of Chicago, in an amount not to exceed $68,570.00, plus a 3% contingency. 245 Proposal May 31, 2023 23-0156 Volo l Chicago l Richland Center SUBMITTED BY Hey and Associates, Inc. 8755 West Higgins Road Suite 835 Chicago, Illinois 60631 773-693-9200 WEST ELECTRIC PARK OSLAD IMPROVEMENTS FOR THE VILLAGE OF PLAINFIELD 246 May 31, 2023 Mr. Scott Threewitt Village of Plainfield 14400 Coil Plus Drive Plainfield, IL 60544 Re: West Electric Park OSLAD Improvements Dear Mr. Threewitt, Hey and Associates, Inc. (Hey) is pleased to submit our proposal for preparing for engineering and landscape architectural services for the preparatfon of plans, specificatfons, estfmates and permitting services for the site improvements described in the Village of Plainfield’s OSLAD grant applicatfon submitted in September 2022. The proposed recreatfonal improvements contfnue to make progress towards the full implementatfon of the Village’s Riverfront Master Plan adopted in 2021. Hey staff are currently working on design plans for water quality and habitat improvements in the Lower DuPage River (LDR) throughout this sectfon of the park through the Lower DuPage River Watershed Coalitfon. As part of project meetfngs and coordinatfon, it became apparent that the implementatfon of both the in-stream improvements and the park improvements will need to fully mesh and as part of the LDR project, Hey was going to include foundatfonal plans for the ultfmate design and constructfon of the park improvements. In additfon, permitting would become more streamlined by combining these two projects under one permit applicatfon to each applicable regulatory agency to the extent practfcable. Hey has completed a variety of public access and recreatfonal amenity improvements for park districts, municipalitfes, forest preserve districts and other public agencies. For this project, we have teamed with Claassen, White & Associates, PC (CWA), Midland Standard Engineering & Testfng (MSET), and Nova Engineering, PC (Nova). Hey has long-standing with each of these firms doing work on similar park and open space projects. CWA will perform topographic surveying services and they have already conducted much of the survey for the LDR project. MSET will conduct soil borings, geotechnical analyses and soil sampling for the project. Nova will perform electrical engineering for the lightfng for the paths / amenitfes. In combinatfon with Hey’s engineering, ecological consultfng, and landscape architecture capabilitfes, we are confident that our team has the experience and expertfse to successfully assist the Village with implementfng this phase of the Riverfront Master Plan. We sincerely look forward to this opportunity to work with the Village. Please do not hesitate to contact us if you require any additfonal informatfon (plach@heyassoc.com; tpollowy@heyassoc.com; 773-693-9200). Sincerely, Patrick Lach, PE, CFM Tim Pollowy, RLA, ASLA Principal Civil Engineer Senior Landscape Architect Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture 8755 WEST HIGGINS ROAD, SUITE 835 CHICAGO, ILLINOIS 60631 PHONE (773) 693-9200 ADDITIONAL OFFICES IN VOLO, ILLINOIS AND RICHLAND CENTER, WISCONSIN 247 Table of Contents PROJECT TEAM ......................................................... 1 COMPANY ORGANIZATIONAL CHART ....................... 3 KEY STAFF ................................................................. 4 SIMILAR PROJECT EXPERIENCE ................................. 5 PROJECT APPROACH AND SCOPE ........................... 10 SUMMARY OF FEES ................................................ 14 Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture 248 Project Team ABOUT HEY AND ASSOCIATES, INC. Hey and Associates, Inc. (Hey) is a professional engineering, ecological consultfng, and landscape architecture firm founded in 1976 to deliver comprehensive solutfons to complex water resources and natural resources challenges. Over the last 40 years, the firm has grown to offer a full range of professional services. Hey’s multf-disciplinary staff of engineers, scientfsts, landscape architects and support staff collaborate to identffy opportunitfes, design creatfve solutfons, and implement projects that are grounded in the fundamental principles of water resources, environmental science, and sustainability. Regulatory requirements, constructability, cost effectfveness, and long-term management requirements are thoughtiully considered for all projects to ensure we meet our clients’ expectatfons. ENGINEERING Our talented engineers are trained in traditfonal civil, ecological, and water resources engineering. Experienced in planning and designing stormwater management and flood control projects, green infrastructure, streambank and shoreline projects, conveyance improvements, site improvements, and utflitfes, Hey’s engineering staff provides civil engineering services for instftutfonal, public, and private sectors. ECOLOGY Staff ecologists and environmental scientfsts have an excellent working knowledge of the wetland and water quality regulatfons of the federal, state and local governments and are some of the most experienced practftfoners in the Midwest. They contfnually strive to be at the forefront of ecological restoratfon principles in order to deliver superior results. We work closely with our clients to identffy restoratfon goals, and then tailor restoratfon plans to meet specific site opportunitfes, constraints, budgets, and schedules. LANDSCAPE ARCHITECTURE Parks and recreatfon, green infrastructure and resilient design, streetscapes and transportatfon, habitat restoratfon, and hardscape and landscape design are specialtfes of Hey’s landscape architects. We address our clients’ diverse needs throughout the analysis, planning, design, implementatfon, and maintenance stages of each project to create unique and consistently successful design solutfons that are comprehensive, cost-effectfve, and environmentally sound. SPECIALTY AND SUPPORT SERVICES Additfonal specialty staff round out our team. These specialty departments include surveying, lakes management, erosion and sediment control planning, GIS, drain tfle services, and CAD. PREQUALIFICATIONS Hey is prequalified by the Illinois Department of Transportatfon in the following categories: Roads and Streets, Locatfon Drainage Studies, Waterways Typical, Waterways Complex, Pump Statfons, Landscape Architecture, and Constructfon Inspectfon. PLAINFIELD—WEST ELECTRIC PARK PAGE 1 SERVICE AREAS Engineering Civil Engineering Stormwater & Floodplain Management Water Quality Planning Soil Erosion & Sediment Control Constructfon Engineering Ecology Wetland Delineatfon & Permitting Ecological Restoratfon & Management Wetland Mitfgatfon Design Lake Assessment & Management Ecological Inventories/Surveys Landscape Architecture Site Design Green Infrastructure Natural Areas Transportatfon Parks and Recreatfon Support Services Subsurface Drainage Analysis & Design Certffied Arborist Services Unmanned Aerial Reconnaissance Topographic & Bathymetric Studies Presentatfon Graphics Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture 249 Project Team PROPOSED SUBCONSULTANTS We have selected three firms to join our project team to provide necessary and relevant experience for this project. We endeavored to bring together a project team that has experience and familiarity with working together on other similar projects in northeastern Illinois. These firms were carefully selected based on our firsthand knowledge of the key personnel who will be on the project team and previous experience working collaboratfvely on successful projects Claassen, White & Associates, P.C. (CWA) has a history of 48 years of quality service and has licensure as a Professional Design Firm with the State of Illinois. They also have DBE Certfficatfon (thru IDOT/IL UCP) & WBE Certfficatfon (thru City of Chicago) and are prequalified with IDOT in Special Services – Surveying. They provide all phases of land surveying services throughout the State of Illinois. Nova Engineering, P.C. (Nova) is a full service consultfng engineering firm specializing in the design of mechanical, electrical and plumbing systems for the Commercial, Healthcare, Educatfonal, Municipal and Industrial markets. Nova engineers have the experience and qualificatfons to perform mechanical, electrical and plumbing engineering services for new constructfon, renovatfons and studies. They take pride in our ability to quickly understand the client's needs and adjust our scope of services to economically meet those needs. They have the experience to analyze and design a project to the latest technical advancements and within its budgetary constraints. Midland Standard Engineering & Testing, Inc. (MSET) established in 2005, is a Geotechnical Engineering firm with additfonal specializatfon in Constructfon Materials Testfng. They are located in the greater Chicago Area in South Elgin, Illinois. Their facility is managed full tfme by Licensed Professional Engineers and provides full range of geotechnical and constructfon inspectfon services to our clients in Illinois, Wisconsin and Indiana. PLAINFIELD—WEST ELECTRIC PARK PAGE 2 Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture 250 Team Organizational Chart Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture PLAINFIELD—WEST ELECTRIC PARK PAGE 3 PROJECT MANAGER Patrick Lach, PE, CFM Principal Engineer CIVIL ENGINEERING Kyle Solner, PE Civil Engineer IV Claire Randall, EIT Civil Engineer II LANDSCAPE ARCHITECTURE Tim Pollowy, RLA, ASLA Senior Landscape Architect Ryan Alexander, RLA Landscape Architect IV Ethan Applegren Landscape Designer WETLANDS AND ECOLOGY Jeff Mengler Senior Project Scientfst GEOTECHNICAL (MSET) Bill Wyzgala, PE Geotechnical Engineer QAQC Jeff Wickenkamp, PE, CFM, D.WRE Senior Principal Engineer SURVEY (CWA) Dave Claassen, PLS Survey Manager Keith Gregory, PLS ELECTRICAL (NOVA) Mike Zuccarelli, PE Principal 251 Key Staff Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture The following individuals have been carefully selected for their experience to provide the Village with a highly qualified and experienced project team. All of these individuals have previously contributed to similar projects throughout northeastern Illinois. Patrick Lach, PE, CFM will serve as Project Manager. He has over 20 years of water resources and civil engineering experience and management, is a registered professional engineer, and a certffied floodplain manager. He currently serves as a Principal Engineer for Hey and Associates and is responsible for civil engineering staff in the Chicago office. He has managed and led both public and private sector planning and design projects involving civil engineering, water resources, environmental engineering, wetlands/ ecology, and landscape architecture including the Lower DuPage River project. Tim Pollowy, PLA, ASLA will serve as Project Landscape Architect. Mr. Pollowy has over 25 years of experience and is an experienced project manager, using his organizatfonal and communicatfon skills to keep projects on track and within budget. He is a Registered Landscape Architect in Illinois. Ryan Alexander, RLA, Certified Arborist has over 14 years of experience in landscape architecture with extensive work in parks and recreatfon including playgrounds, passive recreatfon, and athletfc fields with both natural and synthetfc surfaces. Additfonal areas of practfce include green infrastructure and sustainable design, natural area restoratfon, planning & analysis, transportatfon, grant writfng, and plan review & inspectfons. Ethan Appelgren has 5 years of experience in the field of landscape architecture, with his background including site design, environmental planning, and sustainable constructfon. Educated at the State University of New York, College of Environmental Science and Forestry (SUNY-ESF), he has completed numerous projects involving commercial design, large-scale municipal planning, ecological restoratfon, parks and recreatfonal space development and geospatfal analysis. Kyle Solner, PE, will serve as Project Engineer. He has over 6 years of professional experience in civil and water resources engineering design and permitting and has worked on civil engineering for a variety of park and open space projects including for Chicago Public Schools, Orland Park, MWRDGC, DuPage River Salt Creek Watershed Coalitfon, Forest Preserve District of DuPage County and several others. Mr. Solner is a registered Professional Engineer in Illinois. Claire Randall, EIT graduated with a Bachelor of Science in Civil Engineering with a major in Environmental Engineering from Marquette University in 2021. Since startfng at Hey and Associates, Inc. in Chicago, she has gained experience in stormwater management and stream restoratfon projects, permitting, site design, and constructfon plan development. She has experience in hydrologic and hydraulic modeling and analysis for both urban and rural areas using the modeling software programs XPSWMM, HEC-RAS, HEC-HMS, and FEQ. Jeff Mengler, PWS, Senior Project Scientfst at Hey and Associates, Inc. will serve as Project Ecologist. Mr. Mengler will provide ecological and permitting support for the project. He is a certffied Professional Wetland Scientfst. Jeff Wickenkamp, PE, CFM, D.WRE will serve as Project Principal and perform QAQC for the project. He is a registered professional engineer, a certffied floodplain manager, and a Diplomate, Water Resources Engineer. Mr. Wickenkamp’s professional experience includes over 30 years of experience in stormwater management and flood mitfgatfon projects, drainage design, green infrastructure, water quality best management practfces, watershed planning, water quality studies, environmental compliance studies, and regulatory review and program development. William J. Wyzgala with MSET serves as lead Geotechnical Engineer in charge of engineering analysis, exploratfon, laboratory testfng, materials evaluatfon and report preparatfon. Partfcular experience on projects related to roadway constructfon, including bridge foundatfons, LRFD pile design, MSE wall external stability, slope and wall global stability and embankment settlement, pavement rehabilitatfon and reconstructfon; mass earthwork, utflity, and building constructfon. Mike Zuccarelli, PE with Nova has a wide range of engineering experience in the electrical engineering field. Responsible for designing power distributfon and lightfng systems for instftutfons, commercial buildings and industrial facilitfes. Responsible for all aspects of projects including the development of bid specificatfons, drawings, constructfon cost estfmates, load studies, voltage drop calculatfons, short circuit calculatfons and system coordinatfon studies. PLAINFIELD—WEST ELECTRIC PARK PAGE 4 252 Similar Project Experience Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture SIMILAR PROJECT EXPERIENCE The following pages contain some example projects that Hey and Associates, Inc. has completed recently to demonstrate our capabilitfes of completfng the park improvement design. In additfon, our project team members have also played roles on several of these projects. PLAINFIELD—WEST ELECTRIC PARK PAGE 5 253 Hey and Associates, Inc. Greenwood Stormwater Improvements and Park Niles, Illinois Client Village of Niles Contact Tom Powers, PE 847-588-7900 tjp@vniles.org Status Complete Project Cost $596,000 Services Provided Civil Engineering Stormwater & Floodplain Management Soil Erosion & Sediment Control Construction Engineering Site Design Water Quality Improvements Green Infrastructure Natural Areas Transportation Parks & Recreation Topographic & Bathymetric Studies Presentation Graphics Project Highlights Sustainable Planning and Design Flood Risk Identification XPSWMM 2D Modeling Creative mix of combined and storm sewer improvements Detention facilities integrating recreational features Public outreach Hey and Associates led the design of a major conveyance and storage stormwater improvement project that includes the development of a new public open space. The project serves a 182-acre drainage area that experienced flooding due to undersized storm sewer systems and inadequate overland drainage routes. The stormwater improvements included a new relief sewer and over 14 acre-feet of stormwater storage in both an open pond and underground storage facility designed in conjunction with a new park and community space. The project will also provide water quality benefits to receiving waters. The right-of-way improvements included a permeable paver streetscape that replaced existing asphalt. The storage facility, which includes volume control storage for new impervious areas, has been designed to accept direct runoff from 9 acres of land that previously discharged unrestricted. Additional improvements included park layout and design, sanitary sewer relocation, watermain relocation, parking design, native plantings, and other landscape amenities. heyassoc.com Volo l Chicago l Richland Center 254 Hey and Associates, Inc. Statement of Qualifications—Page x Owner Forest Preserve District of Kane County Contact Zach Tegge 630-208-8664 teggezach@kaneforest.com Status Completed 2021 Project Highlights Trails Parking lot expansion Boat ramp Fishing pier Stormwater BMPs Picnic shelter Site lighting Vault toilet building OSLAD funding OAKHURST PRESERVE ACCESS IMPROVEMENTS AURORA, ILLINOIS Hey was selected by the Forest Preserve District of Kane County to complete final design of the Lake Patterson Access Area Renovation project at Oakhurst Forest Preserve. The project includes new trails, reconstruction and expansion of an existing parking lot, replacement of a decrepit boat ramp with added floating accessible dock, an accessible fishing pier, stormwater BMPs, picnic shelter, fire pit, site lighting, a new vault toilet building, and related improvements. Hey also completed all permitting necessary to construct this project. Hey also provided construction phase services during project implementation. 255 Hey and Associates, Inc. Owner Chicago Public Schools Contact Danny Park Infrastructure Engineering, Inc. (CPS PMO) 312.960.1251 jpark@cps.edu Duration 2015—present Project Highlights Artificial turf fields Basketball courts Jogging tracks Rain gardens Permeable pavement Outdoor classrooms Learning gardens Modular vegetable gardens Play structures Exercise equipment Downspout disconnection SPACE TO GROW/SCHOOLYARD RENOVATIONS CHICAGO, ILLINOIS Space to Grow is an innovative program led by Healthy Schools Campaign and Openlands, with a primary focus on transforming schoolyards into vibrant outdoor spaces that benefit students, the surrounding community, and the environment. In addition to providing updated playgrounds, artificial turf fields, outdoor classrooms, and related amenities, these projects also provide significant stormwater management benefits through the use of green infrastructure to help relieve basement back-ups and CSO events. Hey provided landscape architecture services for Space to Grow projects at Leland, Morrill, and Davis Elementary Schools. These projects started by meeting with each school’s administrative staff and members of the community to identify project- specific goals and objectives. Each project converted approximately one acre of asphalt into exciting active play and learning environments featuring permeable surfaces, rain gardens, bioinfiltration areas, underground storage, and related improvements. The schools and surrounding neighborhoods have been extremely satisfied with these projects, as they provide much needed green space and stormwater management. Since the completion of the Space to Grow projects, Hey has been retained by Chicago Public Schools to prepare plans for the renovation of playgrounds at Neil, Evers, Sayre, Cullen, and Hughes Elementary Schools. The improvements at Neil required special design consideration to provide enhanced accessibility to the special needs student population at this locale. Construction at Neil and Evers was completed in 2021. Cullen and Hughes are scheduled for construction during summer 2022. 256 Hey and Associates, Inc. Owner Park District of Highland Park Contact Dan Voss Park District of Highland Park 847.579.3130 dvoss@pdhp.org Duration 2018—2021 Project Highlights Golf course conversion to open space Trails Seating Entry plaza Overlooks Nature play Nature maze Sensory garden Site furnishings Habitat restoration Water quality protection OSLAD and 319 grant funding THE PRESERVE OF HIGHLAND PARK HIGHLAND PARK, ILLINOIS The Preserve of Highland Park converted the landscape of a former golf course to an interactive nature experience and play space for all ages. Existing features help to define activities and are used to create unique experiences as visitors move through the site. As an intergenerational nature playscape, The Preserve offers opportunities to engage with one’s environment on varying levels and will include Gateway and Connector multi -use trails, interior destination pathways, and meandering nature trails. Native plantings wind through the park while turf areas provide space for programmed events, special events, and picnics. Situated along the Skokie River, the site responds to fluctuating flood water levels, creating an ephemeral experience that changes with the time, day, and season. Low lying areas, planted with wetland species, offer opportunities for diverse habitat and different visitor experiences. The Park District of Highland Park retained Hey to design this new park. Hey’s scope included leading the design from initial concept development through construction document preparation. An extensive public process was involved to gather community input and build support for the project. In addition to a hierarchy of trails traversing the site, the project also included numerous nature play areas, enhanced wildlife habitat, several overlooks and rest areas, a nature maze, signage and wayfinding, and a sensory garden. The project was funded in part by IEPA 319 and OSLAD grants. The project site is bisected by the Skokie River with much of the eastern portion of the project area located within the river’s floodplain and floodway. The plans carefully considered the floodplain and floodway permitting requirements including compensatory storage and “appropriate uses” within the floodway. Hey also prepared a hydroperiod analysis based on a statistical evaluation of the river’s gauge records to determine how frequently and for how long the site was inundated at various elevations. This information helped inform at what elevations to place various plant communities for the best chance of success. Hey also provided construction phase services. 257 Project Approach and Scope Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture PROJECT APPROACH The Village of Plainfield seeks to retain a professional engineering and landscape architecture firm to provide design and final contract preparatfon for the West Electric Park OSLAD Project. Hey and Associates, Inc. is currently working with the Lower DuPage River Watershed Coalitfon (LDRWC) on water quality and habitat improvements on the same stretch of river where this project is situated. We have baseline informatfon for a portfon of the project site that will be supplemented by additfonal survey and geotechnical work. In additfon, we will be able to combine permitting for both projects to create an efficient permitting process. The following amenitfes are to be included in the final design: The proposed amenitfes will contfnue to make progress on implementfng the Village’s Riverfront Master Plan and provide new and enhanced opportunitfes to enjoy this site. We will use our experience and expertfse to deliver a cost effectfve design that implements the improvements while also highlightfng the site’s natural features all the while engaging visitors of all ages and abilitfes. At this tfme, we antfcipate coordinatfng with several vendors to develop the pergola designs that will be provided by the vendors and included in the plan sets. This will be an efficient use of tfme and materials and we do not plan on creatfng a custom design in-house in lieu of allowing the vendor to develop a design that fits the site plan. We are assuming that the vendor will provide signed and sealed structural plans or that those will be submitted as part of constructfon shop drawings. In additfon, we antfcipate that the actfve pergola will require safety surfacing and we will coordinate with the vendor and the Village on appropriate materials and styles. The current layout of the pergolas will likely require updates to better blend with the proposed shoreline work as part of the LDRWC project. In additfon, the Riverfront Master Plan also shows a boardwalk in the area as well which is currently excluded from this design. Hey staff will update a layout for the Village’s review prior to fully developing the design. The layout will be geared to allow for additfon Riverfront Master Plan components and the LDRWC project. The current layout also requires the existfng stormwater detentfon and infrastructure to be relocated. Hey will take this infrastructure into consideratfon for the design updates to minimize the impacts while also creatfng enhanced detentfon to meet prior project requirements. Permitting is generally antfcipated to be part of the LDRWC project permit process. We will coordinate the necessary informatfon from this project into the permitting process to meet the regulatory requirements of Federal, State and local permit agencies. PLAINFIELD—WEST ELECTRIC PARK PAGE 10 • Trail / Sidewalk / Path Improvements • Interpretatfve Signage • Lightfng Improvements • Final Grading • Passive Pergola • Landscape Restoratfon • Actfve Pergola with Hanging Swings • Drainage Improvements • Site Restoratfon • Concrete Benches and Bollards • Detentfon Design 258 Project Approach and Scope Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture PROJECT SCOPE Our proposed project scope is outlined below. Task 1. Project Management and Kick-off Meeting We will start work upon notfce to proceed from the Village. • Execute contract with the Village. • Execute subconsultant agreements for all approved subconsultants. • Attend one project kick-off meetfng with Village staff to review project goals, schedule, ideas, and related informatfon. Meetfng to be held at Village facilitfes. • Obtain from Village staff any additfonal existfng data that may be pertfnent to the Project (e.g. OSLAD grant informatfon, prior plans—i.e. electrical, etc.). • Visit the site with Village to discuss ideas, opportunitfes, and constraints (can be done in coordinatfon with the kickoff meetfng) • Provide invoicing and status updates • Schedule: Provide a design and bidding schedule to the Village. Task 2A. Site Survey Although some survey has been completed, we will need additfonal topographic survey to complete the design work. We will complete research and conduct field work necessary to prepare base mapping for use during project design. • Initfate a JULIE design locate. Utflity informatfon will be provided when received. Although a JULIE design locate was done as part of the LDRWC project, we will review and ensure that the area requested covers this project. • Collect topographic data and locate objects within the limits of proposed work. Detailed topographic data will be necessary to ensure Universal Accessibility (ADA) requirements are met. Boundary survey is not included. We intend to subcontract survey work to CWA who has completed the survey for the LDRWC project. Task 2B. Geotechnical Investigation and Recommendations We will complete a geotechnical investfgatfon and provide recommendatfons. Geotechnical engineering work will be completed by our subconsultant Midland Standard Engineering & Testfng (MSET). • Two (2) soil borings to a depth of 15-feet for the pergola structures • Conduct field soil strength tests, obtain soil samples, and conduct laboratory testfng to determine moisture content of all soil samples, with visual soil classificatfons. • Provide analytfcal laboratory testfng and CCDD certfficatfon (if it qualifies), Form LPC 663 for disposal of excess soil from constructfon. Task 2C. Wetland Delineation and Jurisdictional Determination (JD) No additfonal work is expected since this work was already completed as part of the LDRWC project. Task 2D. Preparation of Base Mapping We will prepare base mapping for project design. • Develop an AutoCAD base map drawing of existfng conditfons using field survey data, our field notes, JULIE design locate informatfon, GPS data points of delineated wetlands, LDRWC project survey data, and other readily-available informatfon. Task 3A: Concept Revision Update We will commence developing an updated concept and layout design for the described site amenitfes. It is our standard practfce to provide clients with progress sketches, preliminary drawings, material cut sheets, and related informatfon during this phase to gather client feedback and/or approval related to different optfons, opportunitfes, and constraints as they present themselves during the design process. PLAINFIELD—WEST ELECTRIC PARK PAGE 11 259 Project Approach and Scope Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture We will attend one meetfng (assumed to be virtual) with Village staff to review the updated concept and layout prior to proceeding with final design. Task 3B: Preliminary Engineering Following the review meetfng, Hey will review feedback provided and begin preliminary engineering which will include • Develop a preliminary plan set which we antfcipate will include the following pages: cover, general notes, existfng conditfons, demolitfon, layout, grading and drainage, soil erosion and sediment control, plantfng, and details. • Prepare a list of antfcipated required specificatfons. • Prepare a preliminary opinion of probable cost to construct the project. • Prepare a brief technical memo describing antfcipated permitting requirements. We will provide the plans to the Village for review and feedback. Task 4. Final Engineering We will prepare plans and specificatfons necessary to publicly bid all improvements in a single contract. Client feedback obtained during Task 3B will be incorporated into final engineering. We will also contfnue to work with the Village to quickly address any new issues that may arise during this phase. • Prepare a final plan set which we antfcipate will include the following pages: cover, general notes, existfng conditfons, demolitfon, layout, grading and drainage, electrical, soil erosion and sediment control, plantfng, and details. • Prepare specificatfons referencing the IDOT Standard Specificatfons for Road and Bridge Constructfon, with Special Provisions for any modificatfons to the Standard Specificatfon and work not covered by the Standard Specificatfons. We assume “front end” documents (e.g. Advertfsement, Instructfons to Bidders, Bid Form, General Terms and Conditfons, Bonding and other forms, Contract, etc.) will be provided by the Village. • Coordinate with the Village to incorporate OSLAD grant requirements into the specificatfons and bid package. • Prepare a final opinion of probable cost to construct the project. Task 5. Permitting We commonly begin the permitting process during preliminary engineering, with formal permit applicatfons being submitted during final engineering. This allows for regulatory agency feedback early in the process and facilitates the permit review process to minimize potentfal delays in the start of constructfon. We also plan on developing the designs to a point where they can be submitted as part of the LDRWC project permits. Some additfonal coordinatfon and updates may be required based on feedback during preliminary and final engineering. Permits may include: • USACE Regional Permit applicatfon for any impacts to wetlands/waters of the U.S. (Part of LDRWC project) • Correspondence regarding federally listed threatened/endangered species. (Part of LDRWC project) • Correspondence regarding state biological resources. (Part of LDRWC project) • Correspondence regarding state and federal cultural resources. (Part of LDRWC project) • Will-South Cook SWCD Soil Erosion and Sediment Control review. (Part of LDRWC project—however, this may require a separate submittal which we have included hours for as part of this proposal) • IDNR-OWR floodway/floodplain approval will be required and it is assumed that all work, grading, compensatory storage, etc. will be part of the LDRWC project). (Part of LDRWC project) • Stormwater Management - Village and Will County requirements. There is currently actfve stormwater management on-site and we will work with the Village to mitfgate that storage in-kind while also meetfng any additfonal stormwater management requirements dictated by Village code and the Will County Stormwater Technical Guidance Manual. This work will likely require some minor hydrologic/hydraulic modeling and we PLAINFIELD—WEST ELECTRIC PARK PAGE 12 260 Project Approach and Scope Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture plan to coordinate with the Village as to the most efficient method for meetfng the regulatory requirement • IL EPA NPDES permitting (e.g. SWPPP, NOI, etc.) will likely be part of the LDRWC project. (Part of LDRWC project) Preparatfon of initfal permit applicatfon submittals will take two to three weeks. We will respond to one round of review comments per agency in a tfmely manner. We cannot guarantee review agencies’ response tfmes. All permit fees are assumed to be paid for by the Village and/or LDRWC. Task 6. Bid Phase Assistance We will assist the Village during public bidding of constructfon including the following. • Incorporate changes resultfng from permit reviews into the final plans and specificatfons. • Provide digital copies of the plans and specificatfons in PDF format to the Village for distributfon to potentfal bidders. • At the Village’s request, review and respond to questfons from potentfal bidders. • Review bids, prepare a bid tabulatfon, contact references for the apparent low bidder, and prepare a recommendatfon of award. Task 7. Shop Drawing Review Hey staff will review vendor shop drawings during constructfon. Nova staff will review any electrical shop drawings. Our reviews will ensure compliance with the contract plans and appropriate details and sign-offs. Constructfon engineering is not included but can be provided at the Village’s request on a tfme and materials basis or by separate proposal. As-built survey is not included at this tfme but can be provided at the Village’s request on a tfme and materials basis or by separate proposal. Overall Schedule A general overall milestone schedule is provided below. • Notfce to Proceed—June 2023 • Concept Plan Update—July 2023 • Survey—July 2023 • Soil Borings—July 2023 • Preliminary Engineering—August 2023 • Final Engineering—Fall to Winter 2023 (Coincide with the Lower DuPage River project to the extent practfcable) • Permitting—Coincide with the Lower DuPage River. Separate permitting to begin in July / August 2023 and contfnue into fall/winter 2023 • Bidding—Winter 2023-2024 • Constructfon—Summer 2024 through Fall 2024 • OSLAD closeout Fall 2024– April 30, 2025 PLAINFIELD—WEST ELECTRIC PARK PAGE 13 261 Village of Plainfield West Electric Park OSLAD Improvements Scope of Services with Hours and Fees Lach - Project Manager Solner - CE IV Randall - CE II CE I Pollowy - Sr. Landscape Arch. Alexander - Land. Arch. IV Appelgren - Land. Des. Wickenkamp - QAQC Mengler - Sr. Project Scientist Total Hours Labor Reimbursable Costs Survey CWA Electrical Nova Geotech MSET Cost of Task Totals Task Description $200 $155 $135 $125 $180 $145 $110 $225 $175 1 Project Management / Kickoff 3,540$ Project Management 4 4 800$ 800$ Kickoff Meeting (Assume 1 on-site)4 4 8 1,520$ 100$ 1,620$ Site Visit 4 4 8 1,020$ 100$ 1,120$ 0 -$ -$ 2A Site Survey 5,340$ Topographic Survey 0 -$ 4,800$ 4,800$ JULIE / Utility Coordination and Review 4 4 540$ 540$ 2B Geotechnical Investigations and Recommendations 4,750$ Soil Borings and Analysis 1 1 145$ 2,400$ 2,545$ Analytical Testing and CCDD Certification 1 1 145$ 2,060$ 2,205$ 2C Wetland Delineation and JD -$ None - no work anticipated 0 -$ -$ 2D Preparation of Base Mapping 530$ AutoCAD base map preparation 2 2 4 530$ 530$ 0 -$ -$ 3A Concept Revision Update 3,605$ Concept Revision Update 1 4 1 4 10 20 2,555$ 2,555$ Review Meeting (virtual)2 2 2 6 1,050$ 1,050$ 3B Preliminary Engineering 12,365$ Cover Sheet 1 1 110$ 110$ General Notes / Legend 1 1 110$ 110$ Existing Conditions 1 1 110$ 110$ Demolition 2 2 220$ 220$ Layout 4 8 12 1,460$ 1,460$ Grading and Drainage 2 15 1 8 26 3,360$ 3,360$ SESC 2 2 250$ 250$ Landscape Plan 3 6 9 1,095$ 1,095$ Details 2 2 4 8 980$ 980$ Summary of Quantities 1 6 4 8 19 2,365$ 2,365$ Opinion of Probable Cost 1 2 4 7 1,140$ 1,140$ Technical Memo 2 2 4 490$ 490$ QAQC 3 3 675$ 675$ 4 Final Engineering 28,195$ 75% Plans 0 -$ -$ Cover Sheet 1 1 110$ 110$ General Notes / Legend 1 1 110$ 110$ Existing Conditions 1 1 110$ 110$ Demolition 2 2 4 490$ 490$ Layout 4 12 16 1,900$ 1,900$ Grading and Drainage 1 2 20 4 4 31 4,230$ 4,230$ SESC 2 2 250$ 250$ Landscape Plan 2 8 10 1,170$ 1,170$ Electrical 0 -$ 4,600$ 4,600$ Details 2 4 4 16 26 3,110$ 3,110$ Final Plans (all sheets as noted in 75%)1 1 4 1 0 3 7 0 0 17 2,225$ 2,225$ Specifications / Special Provisions 1 6 2 12 21 3,230$ 3,230$ OSLAD Grant Coordination / Requirements 4 6 2 12 1,810$ 1,810$ Quantities and Cost Estimate 1 4 1 2 6 14 1,830$ 1,830$ Utility Coordination 2 2 270$ 270$ Comment Response 2 1 2 6 11 1,400$ 1,400$ QAQC 6 6 1,350$ 1,350$ 5 Permitting 5,110$ Coordination with LDRWC Permits (USACE, T&E, Biological, Cultural)4 4 700$ 700$ Will-South Cook SWCD 2 2 270$ 270$ IDNR-OWR Floodway (assumed to coordinate with LDRWC)1 8 9 1,280$ 1,280$ Stormwater (Village / Will County)1 16 17 2,360$ 2,360$ IEPA NPDES 4 4 500$ 500$ 6 Bid Phase Assistance 3,215$ Bid Assistance 1 1 2 380$ 380$ Response to Questions (assume up to 10)4 1 3 10 18 2,255$ 2,255$ Bid Review / Tabulation 4 4 580$ 580$ 7 Shop Drawing Review 1,920$ Shop Drawing Review 1 12 13 1,920$ 1,920$ Totals:18 15 87 25 20 88 133 9 4 399 54,510$ 200$ 4,800$ 4,600$ 4,460$ 68,570$ 68,570$ Hey and Associates, Inc. 262 Compensation Hey and Associates, Inc. Exhibit A Standard Terms and Conditions Page 1 Volo l Chicago l Milwaukee heyassoc.com Reimbursable Expense Reimbursable expenses shall be reimbursed at cost plus an 8% administrative service charge. Such expenses shall include, but are not necessarily limited to travel, reproduction, shipping/delivery, aerial photographs, phone and other communication charges, consultants and subcontractor fees, equipment and supply costs related to the execution of the project. Fixed reimbursable expense costs are as follows: Travel $ .65/mile Copies $ .20/page Software/Digital Resource Charge $100.00/project ATV Usage $ 40.00/hour ATV Discing, Herbicide, Spraying, Mowing $ 45.00/hour Boat Usage $ 75.00/hour Chain Saw Usage $ 20.00/hour Additional Plotting, B & W $ .90/sq. ft. Additional Plotting, Color $ 2.75/sq. ft. Additional Plotting, Mylar $ 4.50/sq. ft. Flow Meter $ 50.00/day GPS Rover $350.00/day Total Station/GPS Equipment $100.00/day Unmanned Aerial Reconnaissance Per Project Liability Limits of Liability Workers' Compensation and Employer's Liability $ 500,000 each incident Commercial General Liability $ 2,000,000 Professional Liability $ 2,000,000 Automobile Liability $ 1,000,000 Profession Hourly Bill Rate Engineering Senior Principal Civil Engineer $225 Principal Civil Engineer $200 Senior Civil Engineer $180 Civil Engineer I to V $125-165 Water Resources Specialist I to V $120-160 Engineering Technician I to V $110-150 Lake and Survey Services Manager $150 Ecological Services Senior Principal Ecologist $200 Senior Project Scientist $175 Environmental Services Manager $155 Environmental Scientist I to V $105-145 Environmental Intern $50 Landscape Architecture Senior Landscape Architect $180 Landscape Architect I to V $115-155 Landscape Designer $110 Erosion Control Senior Erosion and Sediment Control Specialist $175 Erosion and Sediment Control Specialist $110 Design Support CAD Technician $100 GIS Specialist $100 Administration Senior Administrator $120 Accounting Administrator $95 Administrative/Marketing Assistant $90 Expert Testimony Rates to be determined on per-project basis Insurance Throughout the duration of the project, Hey will procure and maintain the following insurance: Within the limits of this insurance, Hey agrees to hold the Client harmless from and against loss, damage, injury or liability arising directly from the negligent acts or omissions of employees, agents, or subcontractors of Hey. Client will limit any and all liability, claim for damages, losses, cost of defense, or expenses to be levied against Hey on account of any design defect, error, omission, or professional negligence to a sum not to exceed the amount of Hey's fee under this agreement. Should the Client require other types of insurance coverage, limits in excess of the above limits, and/or certificates naming any other(s) than the Client as additional insured parties, Hey’s cost of obtaining such coverage, limits, or certificates shall be reimbursable by the Client. 263 Hey and Associates, Inc. Exhibit A Standard Terms and Conditions Page 2 Volo l Chicago l Richland Center heyassoc.com Billing Billings shall be on a monthly basis and are payable upon receipt. An additional charge of 1½ percent per month (18% per annum) shall be applied to any balance unpaid more than 30 days beyond date of invoice. Client shall pay any attorney’s fees, court costs or other expenses incurred collecting delinquent accounts. Hey and Associates Inc. (Hey), with seven (7) days written notice, reserves the right to suspend or terminate work under this agreement on any account that is past due. The Client's obligation to pay for the work contracted is in no way dependent upon the Client's ability to obtain financing, zoning, permit approval by governmental or regulatory agencies, or upon the Client's successful completion of the project. The rates presented herein are effective for the period January 1, 2023 through December 31, 2023. Limitation of Costs Hey will not be obligated to continue performance or incur costs beyond the estimated costs unless the Client agrees in writing to a revised cost estimate. Client’s Responsibilities Client shall arrange for access to and make all provisions for Hey to enter upon private and public property as required for Hey to perform services under this Agreement. Client shall provide Hey with all existing available information regarding this project as required. Hey shall be entitled to rely upon information and documentation provided by the Client or consultants retained by the Client in relation to this project, however Hey assumes no responsibility or liability for their completeness or accuracy. Cost Opinions Any cost opinions or project economic evaluations provided by Hey will be on the basis of experience and judgment, but, because Hey has no control over market conditions or bidding procedures, we cannot warrant that bids, construction cost, or project economics will not vary from these opinions. Standard of Care The standard of care for all services performed by Hey under the agreement will be the care and skill ordinarily used by members of Hey’s profession practicing under similar circumstances at the same time and in the same locality. Hey makes no warranties, express or implied, under this Agreement or otherwise, in connection with Hey’s services. Means & Methods Hey will neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the construction of the subject project(s). Mutual Indemnification Subject to the foregoing provisions, Hey agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers, directors, employees and agents from and against any liabilities, damages and costs (including reasonable attorneys’ fees and costs of defense) arising out of the death or bodily injury to any person or the destruction or damage to any property, to the extent caused, during the performance of Services under this Agreement, by the negligent acts, errors or omissions of Hey or anyone for whom Hey is legally responsible, subject to any limitations of liability contained in this Agreement. The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Hey, its officers, directors, employees and agents from any liabilities, damages and costs (including reasonable attorney’s fees and costs of defense) to the extent caused by the negligent acts, errors or omissions of the Client, the Client’s contractors, consultants or anyone for whom Client is legally liable. Copyright Indemnification To the fullest extent permitted by law, Client shall indemnify and hold harmless Hey from and against any and all costs, losses and damages (including but not limited to all attorney fees and charges, all court or arbitration or other dispute resolution costs, and any time spent by Hey in defense of any such claims) resulting from any claims brought against Hey alleging copyright, trademark, or patent infringement or any other cause of action or regulatory decision resulting from Heys use of, or reliance on, the design, plans and specifications provided by the Client for the Project. This provision shall survive the completion of the services provided under this Agreement. Consequential Damages To the fullest extent permitted by law, Client and Hey waive against each other, and the other’s employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project. Termination Either party may terminate this Agreement upon not less than seven (7) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the terminating party. Hey may terminate this Agreement for its convenience and without cause by providing not less than seven (7) days written notice. If Client terminates this Agreement for its convenience and without cause, Client agrees to compensate Hey for services performed prior to the termination, together with Reimbursable Expenses incurred and costs attributable to termination, including the costs attributable to Hey’s termination of consultant agreements and authorized Additional Services. Dispute Resolution Client and Hey agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement or the breach thereof (“Disputes”) to mediation. If such mediation is unsuccessful in resolving a Dispute, then such Dispute shall be resolved by a court of competent jurisdiction. 264 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Randall Jessen, Superintendent of Public Improvements David Doty, Crew Leader – Facility Maintenance Division Date: June 13, 2023 Re: Public Works – Emergency Repair – Rooftop Compressor Plus Related Background Findings Staff was notified on Friday that the rooftop compressor for the HVAC system that serves the Administration side of the Public Works Facility failed. Staff contacted our on-call HVAC contractor, Helm, to come out and assess the situation. Helm determined that the unit cannot be repaired and needs to be replaced. Helm was able to locate a new unit and put in the order that day. The compressor is approximately 2 years old, has failed, and is no longer covered under warranty. The replacement is scheduled for Wednesday June 14th. During the removal and replacement work, the coolant will be tested to determine if it was contaminated due to the damage. If the coolant is contaminated, it will also need to be replaced. The work is expected to take no more than 1-2 days to complete. The estimate for the compressor is approximately $14,000 +/-, and if the coolant needs to be replaced, the total cost could go up to nearly $20,000.00 +/-. Policy Considerations The item is an emergency repair to a public facility. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on expenditures over the $10,000 statutory limit. Financial Considerations The quote was reviewed by Staff, is consistent with emergency repairs in the past, and meets Village needs and requirements. This item has not been budgeted. Recommendation It is Staff’s recommendation that the Village Board approve the emergency repair of the rooftop compressor and related work by Helm, per the enclosed proposal, at a cost not to exceed $20,000.00, and approve the payment after the work has been completed, inspected, and accepted. 265 FIELD PROPOSAL Technician Brandon Wilde Date 06/12/2023 Field Proposal or Sales Lead Field Proposal Requires Written Proposal CUSTOMER INFORMATION Customer Plainfield public works Customer Location Plainfield Customer Contact Name Dave Doty Email Address Fax # Phone # SCOPE OF WORK Helm Service would like to thank you for the opportunity to provide this proposal for your consideration. Partnering with Helm for this work will ensure you are receiving the highest technical expertise in our industry. Our mechanical service procedures promote the highest safety and environmentally conscious practices available. SCOPE OF WORK Replace shorted compressor in front unit. replace cores in drier, replace contactor. Take oil sample. If acidic new refrigerant will be needed. Verify microns during evacuation. Add new oil. Weigh in new charge. Verify operations. *** if acidic price of refrigerant will be on separate ticket *** TOTAL PROPOSED PROJECT PRICE 13140.00 Photo(s) Sketch Pad Note: Proposal valid for 30 days. To proceed with this work, please contact Natalie (noconnor@helmgroup.com or 708-295-0883) and reference the field proposal number. Please do not hesitate to contact us with any questions. Thank you! Sent To Customer Helm Service No.: CHI02884 Date: 06/12/2023Chicago Field Proposal Submitted by Brandon Wilde at 06/12/2023 14:36 CDT Page: 1 Captured at 06/12/2023 14:36 CDT Submission ID: A8C98DBE-6A54-4044-ACC0-8B7505D2F818 266 MEMORANDUM To: Scott Threewitt-Director of Public Works From: Arlan Schattke-Lead Engineer Date: June 13, 2023 Re: 2023 Township General Maintenance Project-Memorandum of Understanding with Plainfield Township Highway Department Background Findings The item under consideration by the Village Board pertains to the 2023 Township General Maintenance Project which the Plainfield Township Highway Department plans on completing in 2023. The work includes roadway maintenance and resurfacing of various streets including Lynn Street. Due to the condition of the roadway in the adjacent Village section, the Village has expressed interest in partnering with the Township to have a portion of Lynn Street and Peerless Drive within the Village’s jurisdiction resurfaced under the Township’s contract. As the Plainfield Township Highway Department will be the lead/coordinating agency for the project, a Memorandum of Understanding has been requested at this time to confirm both party’s commitment to the project. A formal Intergovernmental Agreement will need to be approved by the Village Board in the future, once a contract is recommended for award. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s right-of-way assets through efficient maintenance activities. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The Village’s financial contribution is estimated at approximately $30,000 based on the Engineer’s Opinion of Probable Cost. The actual construction cost will be finalized after bids are received, reviewed and a contract is recommended for approval by the Village. The actual construction costs will be detailed in the Intergovernmental Agreement to be approved by the Village Board in the future. Recommendation It is Staff’s recommendation that the Village Board authorize the Village President to execute a Memorandum of Understanding Concerning Cost Sharing related to the 2023 Township General Maintenance Project between the Plainfield Township Highway Department and the Village of Plainfield. 267 MEMORANDUM OF UNDERSTANDING CONCERNING COST SHARING RELATED TO 2023 GENERAL MAINTENANCE PROJECT BETWEEN THE PLAINFIELD TOWNSHIP HIGHWAY DEPARTMENT AND THE VILLAGE OF PLAINFIELD This Memorandum of Understanding (hereinafter this “MOU") is entered into between Plainfield Township Highway Department, a unit of local government of the State of Illinois and (hereinafter referred to as the "Township") and the Village of Plainfield, a municipal corporation of the State of Illinois (hereinafter referred to as the "Village") (collectively, the Township and the Village may be referred to as the "Parties"). WHEREAS, units of local government arc enabled by Article VII, Section 10 of the Illinois Constitution, to enter into agreements to perform and share costs in any manner not prohibited by law; and WHEREAS, the Township and the Village are authorized by various provisions of the Illinois State statutes to exercise their intergovernmental cooperation under the Constitution of the State of Illinois; and WHEREAS, the Township and the Village find it to be in the best interest of the public to work together and share the costs associated with the HMA pavement construction of Lynn St and Peerless Dr (hereinafter referred to as the ''2023 General Maintenance Project"); and WHEREAS, the Township and the Village each have jurisdiction over portions of Peerless Dr which shall be the subject of the 2023 General Maintenance Project; and WHEREAS, the 2023 General Maintenance Project shall include a total length of approximately 1,120 linear feet of Lynn St and Peerless Dr for which the Village has jurisdiction; and WHEREAS, the Parties have mutually agreed that the Township shall perform all engineering work on the 2023 General Maintenance Project in coordination with the Village engineers; and WHEREAS, the purpose of this MOU is to confirm the Parties' commitment to provide sufficient and allowable cost sharing NOW THEREFORE, IN CONSIDERATION OF the terms and agreements set forth below, the Township and the Village hereby mutually agree, covenant and promise as follows: 1. PREAMBLES. The preambles set forth above are true and correct and are hereby incorporated by reference. 2. COST SHARING. The Parties acknowledge and agree that the Village shall be responsible for the costs associated with the 2023 General Maintenance Project within the Townships jurisdiction, and the Village shall be responsible for the costs associated with the 2023 General Maintenance Project within the Village's jurisdiction. 3. INTERGOVERNMENTAL AGREEMENT. It is understood by both Parties that this MOU is meant to serve as an initial outline of the Parties’ understanding of the proposed cost sharing agreement of the 2023 General Maintenance Project and is not a binding commitment on the part of either Party. The Parties' full and final understanding concerning the 2023 General Maintenance Project will be reduced to writing and 268 MEMORANDUM OF UNDERSTANDING CONCERNING COST SHARING RELATED TO 2023 GENERAL MAINTENANCE PROJECT BETWEEN THE PLAINFIELD TOWNSHIP HIGHWAY DEPARTMENT AND THE VILLAGE OF PLAINFIELD formalized in the form of an Intergovernmental Agreement which will be subject to the approval of the governing boards of the Township and the Village. 4. DISPUTE RESOLUTION. The Parties agree to settle any disagreement resulting from the interpretation of this MOU in a collaborative and cooperative way. 5. TERMINATION. This MOU will automatically terminate, without further action by the Parties, upon the execution of an Intergovernmental Agreement between the Parties as referenced herein. 6. COUNTERPARTS. This MOU may be executed in counterparts, each of which shall be deemed to be an original, and all of which together shall constitute one and the same agreement. WITNESSETH WHEREOF. The Township and the Village have caused this Memorandum of Understanding to be executed by proper officers duly authorized to execute same as of this __________day of_______ , 2023. VILLAGE OF PLAINFIELD PLAINFIELD TOWNSHIP HIGHWAY DEPARTMENT By:____________________________ John F. Argoudelis Village President Date:___________________________ ATTEST ________________________________ By:_____________________________ By:____________________________ Doug Shreve Highway Commissioner Date:___________________________ ATTEST ________________________________ By:_____________________________ 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 PLAINFIELD POLICE DEPARTMENT Memo To: From: Date: Subject: John Argoudelis, Village President Robert Miller, Chief of Police Wednesday, June 14 2023 Operations Report- May 2023 Joshua Blakemore, Village Administrator Village Trustees The following pages contain the Monthly Operations Report for the month of May 2023: Special Olympics Event Dunkin Donuts Friday, May 19, 2023 Cop on a Rooftop Revenue Summary Page 2 Vehicle Report Page 2 Training Report Page 3 Dispatch Activity Page 4 Arrest Reports Page 5-8 Case Status Reports Page 9-17 Monthly Offenses Reported Page 18-28 Page 1 of 28May 2023 Operations Report 326 PLAINFIELD POLICE DEPARTMENT Operations Report 2021 2022 2023 Monthly Vehicle Report: May Average Miles Per Gallon 9.01 10.50 11.06 Gallons of Gasoline Used 4,232.00 4,455.40 4,670.90 Miles Driven 38,111 46,762 51,654 Monthly Maintenance*$8,537.26 $6,583.86 $6,722.33 *Vehicle maintenance is reported as an expense based upon the calendar date paid; therefore is not necessarily representative of the date the maintenance was performed, billed, nor the budget month applied. Payment Category FEES - Fees and Services Payment Category FINES - Fines/Forfeitures Payment Category PERMITS - Permits 2021 2022 2023 *Red light Camera Violations includes all transactions receipted by Plainfield and not solely the Police Department. Reporting month timing changed in the 12/2021 report for Red Light months. *Red Light Camera Fines and Will and Kendal County fines were received by the counties in April, but were received by Plainfield in May. These numbers are delayed due to the timing of payment processing relative to this reports publication. Monthly Revenue Summary: May Administrative Ticket $9,891.00 $11,095.00 $9,700.00 Administrative Ticket-Late Fee $500.00 $160.00 $660.00 Alcohol Enforcement Fine $1,580.00 $1,284.50 $1,400.00 Daily Storage Fee $30.00 $630.00 $60.00 Impound Fees $5,000.00 $3,000.00 $4,500.00 Kendall County Court Fine*$276.00 $300.00 $0.00 Red Light Camera Violations*$27,500.00 $24,116.90 $20,900.00 Will County Court Fine*$46,634.06 $33,160.87 $21,333.49 $91,411.06 $73,747.27 $58,553.49 Accident/Insurance Reports $250.00 $810.00 $960.00 Fingerprint Fee $180.00 $80.00 $100.00 Freedom of Information Fee $5.00 $2.50 $0.75 Offender Registration Fee $0.00 $0.00 $0.00 $435.00 $892.50 $1,060.75 Solicitors Permit $100.00 $310.00 $100.00 $100.00 $310.00 $100.00 $91,946.06 $74,949.77 $59,714.24Total Page 2 of 28May 2023 Operations Report 327 PLAINFIELD POLICE DEPARTMENT Training Activity LocationCourse TitleClass DateEmployee Hours Each May 2023 Training Report Total Hours Martin, Hund 5/3-5/2023 24 IDEOA Conference Peoria48 R. Sester 5/10/2023 2 Body Armor & Ballistics Demo Day Will County Sheriff's Police Range - Joliet / ITOA 1.5 J. Cook 5/10-12/2023 24 2023 IPPFA Illinois Pension Conference Eagle Ridge Resort, Galena, IL / IPPFA 24 Klier, Columbus 5/18/2023 8 Kendall County SRT16 Emmett, Hund 5/22-26/2023 40 40 Hour Basic Evidence Technician Plainfield PD/TR80 Olson, Sauter 5/30/2023 8 Policing A Diversified America (The U Approach) Frankfort PD/TR16 Mulacek, Bayless 5/31/2023 8 Joliet SOS16 DeWit 5/31/2023 8 IDNR Explosives Safety, Recognition and Handling Course Morris PD / TR8 Hund 5/31-6/2/2023 24 Enhanced Crime Scene Photography Techniques for Law Enforcement Officers St. Charles PD / NEMRT24 233.5Total Training Hours for May 2023: Page 3 of 28May 2023 Operations Report 328 PLAINFIELD POLICE DEPARTMENT Dispatch Activity Zone*2021 2022 2023 May Zone Incident Comparison Report PCW 466 554 86 Z1 659 1211 756 Z2 492 775 487 Z3 917 1547 1039 Z4 653 998 638 Z5 157 150 213 Z6 7 5 2 0 200 400 600 800 1000 1200 1400 1600 1800 PCW Z1 Z2 Z3 Z4 Z5 Z6 2021 2022 2023 3351 5240 3221TOTAL** *PDF/PCW/WC is used when an incident is out of the village, or when the dispatcher does not validate the address. **Total incidents includes all CAD created incidents, including all Service Calls, Traffic Stops, Information only Calls, Etc. 0 50 100 150 200 250 300 350 400 450 500 0100200300400500600700800900100011001200130014001500160017001800190020002100220023002021 2022 2023 *Total incidents includes all CAD created incidents, including all Service Calls, Traffic Stops, Information only Calls, Etc. Yearly Dispatch Comparison By Hour for May Page 4 of 28May 2023 Operations Report 329 PLAINFIELD POLICE DEPARTMENT Arrest Reports 202320222021 May Adult Arrests* Battery Aggravated Battery - Peace Officer - Great Bodily Harm/permanent Disability/disfigurement 20412 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 20434 Battery 2 40460 Domestic Battery 10 40486 Aggravated Domestic Battery 20488 Cannabis Control Act Possession Of Cannabis - More Than 30g But Less Than 100g 21811 Possession Of Cannabis - More Than 100g But Less Than 500g 21813 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 2 21814 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 21824 Controlled Substance Act Possess With Intent To Manufacture/deliver Controlled Substance 22013 Possession Controlled Substance 22020 Possession Of Controlled Substance 42020 Criminal Damage & Trespass to Property Criminal Trespass To Real Property 2 21330 *Both Juvenile and Adult Felonies and Misdemeanors (Excludes Petty Offenses) 0 20 40 60 80 100 120 1 2 3 4 5 6 7 8 9 10 11 12 2021 2022 2023 Arrest Comparison for the Past 3 Years Page 5 of 28May 2023 Operations Report 330 202320222021 May Adult Arrests* Disorderly Conduct Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 6 22890 Drug Paraphernalia Act Possession Of Drug Paraphernalia 22170 Interference with Public Officers Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 2 43711 Obstructing Justice 2 23730 Kidnapping Aggravated Kidnapping 24220 Motor Vehicle Offenses Dui - Under The Influence Of Alcohol 122410 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 2 82410 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 82411 Dui - Under The Influence Of Alcohol 8 142411 Dui - Under The Influence Of Drugs Or Combination Of Drugs 22420 Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 6 4 42430 Possession Adult Use Cannabis In Passenger Area Of Motor Vehicle - Driver 22435 Reckless Driving - Drives Vehicle With Willful Or Wanton Disregard For Safety Of Persons Or Property 2 22440 Leaving Scene Property Damage Accident 2 22447 Speeding - Over Statutory Limit 42454 Operation Of Vehicle Without Registration 22456 Cancelled/suspended/revoked Registration 22460 Suspended/revoked Drivers License 16 82480 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 62480 Failure To Secure Child Under 8 Years In Appropriate Child Restraint System 22486 Unlawful Use Of Driver's License 22490 Flee/attempt To Elude Peace Officer 22495 Aggravated Dui - During Period When Driving Privileges Revoked Or Suspended As A Result Of Dui/reckless Homicide 2 22516 Offenses Involving Children Endangering The Life Or Health Of A Child - Causes, Permits Or Places Child In Circumstances (family Related) 2 21711 Possession, Sale To/from Minors - Tobacco Products 61715 Other Offenses In-state Warrant 8 14 85081 Sex Offenses Prostitution 21505 Page 6 of 28May 2023 Operations Report 331 202320222021 May Adult Arrests* Theft Retail Theft - Transfers Merchandise To Different Container With Intent To Deprive Merchant Of Full Retail Value 20811 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 20815 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 2 20825 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 2 2 20860 96 72 84TOTAL *Felonies & Misdemeanors (Excludes Petty Offenses). Any 2410 Arrests are for all individual citations. This number does not reflect the number of individual occurrances since a single offender may recieve multiple citations, e.g. DUI Alcohol & DUI >.08. Page 7 of 28May 2023 Operations Report 332 202320222021 May Juvenile Arrests* Battery Aggravated Battery - Teacher Or School Employee - Minor Or No Injury - No Dangerous Weapon 0 20433 Aggravated Battery - Deadly Weapon Other Than Firearm Or Use Of Air Rifle 00447 Battery 0 20460 Cannabis Control Act Possession Of Cannabis - More Than 10g But Less Than 30g 0 21810 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 01814 Possession Of Cannabis - Less Than 10g (civil/ordinance Violation) 0 21814 Controlled Substance Act Possession Of Controlled Substance 0 22020 Criminal Damage & Trespass to Property Criminal Damage To Property 0 21310 Criminal Trespass To State Supported Land 0 21350 Interference with Public Officers Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 0 23711 Motor Vehicle Offenses Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 02430 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 0 22470 Flee/attempt To Elude Peace Officer 0 22495 Theft Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 0 60815 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 00860 0 10 16TOTAL *Felonies & Misdemeanors (Excludes Petty Offenses). Any 2410 Arrests are for all individual citations. This number does not reflect the number of individual occurrances since a single offender may recieve multiple citations, e.g. DUI Alcohol & DUI >.08. Page 8 of 28May 2023 Operations Report 333 PLAINFIELD POLICE DEPARTMENT Case Status Reports Detective 2021 2022 2023 Active (02) Pending Case Assignments as of: June 14, 2023* ALLEN, CHRISTOPHER 196 22 25 25 BAYLESS, ZACHARY 197 23 COLUMBUS, CODY 198 17 DABEZIC, DINO 124 9 21 5 FELGENHAUER, AMANDA 116 13 17 5 KAMINSKI, JEFFREY 192 16 17 5 MARSHALL, CHRISTOPHER 195 16 MCQUAID, KEVIN 107 7 2 3 MIKOS, RONALD 113 4 67 82 103TOTAL 0 5 10 15 20 25 30 ALLEN,CHRISTOPHER 196BAYLESS,ZACHARY 197COLUMBUS,CODY 198DABEZIC,DINO 124FELGENHAUER,AMANDA 116KAMINSKI,JEFFREY 192MARSHALL,CHRISTOPHER 195MCQUAID,KEVIN 107MIKOS,RONALD 1132021 2022 2023 *Active case assignements and pending investigations will not typically be equal because multiple officers may be assigned to follow up on one case that may have multiple offenses. Page 9 of 28May 2023 Operations Report 334 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED HOMICIDE Homicide First Degree 50110 5Total: Homicide BATTERY Aggravated Battery - Great Bodily Harm Or Permanent Disability Or Disfigurement 10410 Aggravated Battery - Peace Officer - Great Bodily Harm/permanent Disability/disfigurement 10412 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 20434 Aggravated Battery - Merchant Detaining Person For Retail Theft - Minor Or No Injury - No Dangerous Weapon 10445 Battery 2 20460 Domestic Battery 3 110486 Aggravated Domestic Battery 30488 6 20Total: Battery ASSAULT Aggravated Assault - Offense Based Only On Location (public Way/property/amusement Place/sports Venue) 10510 Aggravated Assault - Offense Based On Use Of Firearm, Device, Or Motor Vehicle 10522 Assault 10560 3Total: Assault BURGLARY Burglary - Building 1 10610 Home Invasion 20650 Burglary - Motor Vehicle 60760 9 1Total: Burglary THEFT Theft From Motor Vehicle 10710 Theft Of Lost Or Mislaid Property 20805 Theft - Obtained By Threat Control Over Property Of The 10806 Retail Theft - Alters, Transfers, Removes Label Or Price Tag And Attempts To Purchase At Less Than Full Retail Value 1 20810 Retail Theft - Removal Of Shopping Cart With Intent To Deprive Merchant Of Possession 10814 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 7 130815 Theft Over $500 30815 Retail Theft - Theft By Emergency Exit 10819 Retail Theft - Permissive Inference - Concealment And Removal Of Merchandise Beyond Last Payment Station 20820 Page 10 of 28May 2023 Operations Report 335 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED THEFT Theft $500 And Under 10825 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 4 40825 Cargo Theft 10830 Retail Theft 90860 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 9 120860 Identity Theft 3 21137 Theft - Obtained By Deception Control Over Property Of The Owner 2 51139 Identity Theft - Building Permit Application - Falsely Providing License Number Of Contractor 11141 Internet Offenses - Online Theft By Deception 1 11146 Theft/labor/services/property 11210 33 57Total: Theft ARSON Arson - Damage To Real Or Personal Property Having Value Over $150 11010 Criminal Damage Government Supported Property By Means Of Fire/explosive Or Starts Fire On Govt Supported Property 11341 2Total: Arson MOTOR VEHICLE THEFT Motor Vehicle Theft 10910 1Total: Motor Vehicle Theft DECEPTIVE PRACTICES Deceptive Practices - General Deception 7 61110 Deceptive Practice 31110 Deceptive Practices - Bad Checks 31111 Deceptive Practices - Bank-related Fraud - False Statement, Possession Stolen Fraudulently Obtained Checks 3 11112 Forgery 2 21120 Fraud 31130 Fraud In Transfer Of Real And Personal Property 11132 Mail And Wire Fraud - Wire Fraud 11155 Possession Lost Or Mislaid Credit/debit Card With Intent To Use/sell/transfer To Another Person 11163 Use Of Credit/debit Card As Security For Debt With Intent To Defraud Issuer Or Person Providing Item(s) Of Value 11165 Use Of Credit//debit Card With Intent To Defraud 11167 Use Of Credit/debit Card With Intent To Defraud 11167 Fraud 2 11191 18 21Total: Deceptive Practices Page 11 of 28May 2023 Operations Report 336 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CRIMINAL DAMAGE & TRESPASS TO PROPERTY Criminal Damage Property 1 21310 Criminal Damage To Property 9 31310 Criminal Trespass To Real Property 11330 Criminal Trespass Vehicle 11360 Criminal Trespass To Residence 11365 Criminal Trespass Residence 11365 Trespass Warning 19375 14 6Total: Criminal Damage & Trespass to Property DEADLY WEAPONS Unlawful Use Weapon 1 11410 Unlawful Use Of Weapon 21410 Aggravated Unlawful Use Of Weapon 11411 Unlawful Possession Firearm/ammunition 11425 Firearm Owner's Identification Card Required - Acquire Or Possess Firearm Ammunition 11461 5 2Total: Deadly Weapons SEX OFFENSES Criminal Sexual Assault 10260 Predatory Criminal Sexual Assault Child 20280 Criminal Sexual Abuse - Sexual Conduct - Victim Unable To Understand Act Or Give Consent 21569 Public Indecency 11570 Child Pornography 51582 Aggravated Criminal Sexual Abuse - Offender 17 Yoa Or Older And Victim Is Less Than 13 Yoa 11594 9 3Total: Sex Offenses OFFENSES INVOLVING CHILDREN Endangering The Life Or Health Of A Child - Causes, Permits Or Places Child In Circumstances (family Related) 21711 Contributing To Dependency/neglect Child 11720 Minor Requiring Authoritative Intervention 11740 Runaway (m.r.a.i.)11740 Juvenile Bullying 19279 3 3Total: Offenses Involving Children CANNABIS CONTROL ACT Possession Of Cannabis Over 10gm To 100gm (misdemeanor)11810 Possession Of Cannabis - More Than 30g But Less Than 100g 11811 Possession Of Cannabis Over 100gm (felony)1 11813 Possession Of Cannabis - More Than 100g But Less Than 500g 1 11813 Civil Law Cannabis (not More Than 10grams)11814 Possession Of Cannabis 10gm Or Less (ordinance Or Civil 21814 Page 12 of 28May 2023 Operations Report 337 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CANNABIS CONTROL ACT Violation) Possession Of Cannabis - More Than 5,000g 11819 Delivery/manufacture Of Cannabis 10gm And Under (misdemeanor) 11821 Delivery/manufacture Of Cannabis 10gm And Over (felony)11822 Delivery/manufacture Of Cannabis Over 30gm (felony)11822 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 11824 Unlawful Production Of Cannabis Sativa Plant - More Than 50 But Less Than 200 Plants 11853 10 5Total: Cannabis Control Act CONTROLLED SUBSTANCE ACT Manufacture Of Controlled Substance 12011 Delivery Of Controlled Substance 32012 Possession With Intent To Deliver 12013 Possession Controlled Substance 6 42020 Possession Of Controlled Substance 22020 Drug Overdose (misc/unknown)39185 15 5Total: Controlled Substance Act DRUG PARAPHERNALIA ACT Possession Of Drug Paraphernalia 12170 Possession Drug Equipment 12170 Civil Law Paraphernalia 12171 3Total: Drug Paraphernalia Act DISORDERLY CONDUCT Harassment By Telephone - With The Intent To Threaten Any Person At Called Number 12820 Harassment By Telephone 12825 False Police Report 12860 Disorderly Conduct 12890 Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 2 12890 3 4Total: Disorderly Conduct INTERFERENCE WITH PUBLIC OFFICERS Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 2 13711 Obstructing Justice 13730 2 2Total: Interference with Public Officers INTIMIDATION Intimidation 13960 1Total: Intimidation Page 13 of 28May 2023 Operations Report 338 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED TRAFFIC CRASHES Accident: Hit And Run (property Damage)46548 Accident: Property Damage 16558 Accident: Leaving Scene Of Accident 16572 Accident: Hit And Run (personal Injury)18527 7Total: Traffic Crashes PARKING Parking: Overnight Prohibited/specific Hours 16310 1Total: Parking MOTOR VEHICLE OFFENSES Dui - Under The Influence Of Drugs Or Combination Of Drugs 22420 Dui - Under The Combined Influence Alcohol, Other Drugs, Intoxicating Compounds 22421 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Driver 12436 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Passenger 12437 Leaving Scene Property Damage Accident 12447 Improper Lane Usage 12455 Cancelled/suspended/revoked Registration 12460 Operation Uninsured Motor Vehicle 12461 Operation Of Uninsured Motor Vehicle 32461 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 12470 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 12480 Suspended/revoked Drivers License 42480 Flee/attempt To Elude Peace Officer 32495 Fleeing Or Attempting To Elude A Peace Officer 12495 Aggravated Fleeing/attempting To Elude Peace Officer - Involves Disobedience Of 2 Or More Traffic Devices 2 12499 Failure To Signal 16584 Speeding: Over 26 - 34 Mph Over Posted Limit 26594 Speeding: Radar 2 16601 Traffic Sign Violation 16605 Improper Lane Usage 26608 Failure To Report Accident 16624 Improper Lighting (one Headlight)16633 Warning Ticket - Equipment Violations 16643 Other Equipment Violations (citations Issued)16648 Improper Display Of Registration 1 16653 Failure To Yield: Private Road Or Drive 16683 Fictitious Or Altered Driver's License/id Card 16688 Page 14 of 28May 2023 Operations Report 339 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED MOTOR VEHICLE OFFENSES Expired Registration 16712 Improper Passing 18575 Failure To Yield: Stop Sign 18586 Improper Lighting (driving Without Lights)18593 Improper Lighting (no Taillights)18594 Disobey Traffic Control Device 1 18619 42 8Total: Motor Vehicle Offenses MISSING PERSONS Missing Person: Adult Male 19064 1Total: Missing Persons OTHER OFFENSES Violation Of Order Of Protection 14387 Violation Order Of Protection 1 24387 Violation Of Stalking No Contact Order 14389 Domestic Dispute 1 14870 In-state Warrant 55081 Out-of-state Warrant 15082 Expunged Offense 27001 Violation Of Bail Bond 19175 9 7Total: Other Offenses SUSPICIOUS ACTIVITY Investigation Quasi-criminal 29100 Damage To Property: Non Criminal 19104 Neighborhood Trouble/neighbor Dispute 19105 Disturbance/disputes 19110 4 1Total: Suspicious Activity LOST/FOUND PROPERTY Found Property 1 19246 1 1Total: Lost/Found Property SUICIDE & DEATH INVESTIGATIONS Death: Suspicious Circumstances 6 19432 Death: Other Sudden Death/bodies Found (death Investigation)39438 9 1Total: Suicide & Death Investigations AGENCY ASSIST Assist: Ambulance 2 39083 2 3Total: Agency Assist CRISIS INTERVENTION Parent-juvenile: Crisis Intervention 19603 Mental Illness: Crisis Intervention 29604 Other: Crisis Intervention 19608 Page 15 of 28May 2023 Operations Report 340 Active Cases and Warrants Listed by Primary Offense as of: June 14, 2023 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CRISIS INTERVENTION Child Abuse: Crisis Intervention 19612 Runaway: Crisis Intervention [juvenile Problems]29637 3 4Total: Crisis Intervention OTHER INCIDENTS Other Investigations 19119 Wire Fraud 19125 Interfering With The Reporting Of Domestic Violence 29132 Released Vehicle/property 29325 Search Warrant 19331 Station Information 19507 Follow Up 19700 Welfare Check 29798 Fights, Riots, Brawls 19918 5 7Total: Other Incidents 221 166TOTAL Page 16 of 28May 2023 Operations Report 341 Closed Cases by Offense Administratively Closed Adult Arrest Juvenile Arrest May 2023 Closed Cases (by Disposition and Primary Offense) Victim Refusal to Cooperate Prosecution Declined Referred to Other Jurisdiction Agency Assist 28 2 Animal Complaints 6 Assault 7 3 Battery 9 21 5 2 3 Burglary 13 Cannabis Control Act 11 3 Citizen Assist 40 Controlled Substance Act 6 3 Criminal Damage & Trespass to Property 16 8 5 Crisis Intervention 58 3 2 1 Deadly Weapons 2 Deceptive Practices 7 3 Disorderly Conduct 2 9 1 1 Interference with Public Officers 19 7 Lost/Found Property 6 Missing Persons 6 Motor Vehicle Offenses 106 Motor Vehicle Theft 7 Offenses Involving Children 4 Other Incidents 24 1 7 1 Other Offenses 23 15 Sex Offenses 1 3 2 Suicide & Death Investigations 13 Suspicious Activity 3 3 Theft 19 14 2 2 Traffic Crashes 2 5 281 224 41TOTAL 17 6 6 Page 17 of 28May 2023 Operations Report 342 PLAINFIELD POLICE DEPARTMENT Offense Reports 2021 2022 2023 Monthly Offenses Reported: May BATTERY Aggravated Battery - Peace Officer - Great Bodily Harm/permanent Disability/disfigurement 20412 Aggravated Battery - Teacher Or School Employee - Minor Or No Injury - No Dangerous Weapon 10433 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 10434 Aggravated Battery - Deadly Weapon Other Than Firearm Or Use Of Air Rifle 10447 Battery 2 6 70460 Domestic Battery 11 6 50486 Aggravated Domestic Battery 10488 14 13 16Total: Battery ASSAULT Aggravated Assault - Offense Based Only On Victim - Peace Officer, Fireman, Er Mgmt. Worker, Medical Personnel 10516 Aggravated Assault - Offense Based On Use Of Firearm, Device, Or Motor Vehicle 10522 Assault 1 1 30560 1 1 5Total: Assault BURGLARY Burglary - Building 2 20610 Residential Burglary 10625 Burglary Motor Veh Parts/accessories 10730 Burglary - Motor Vehicle 3 2 80760 6 5 8Total: Burglary THEFT Theft From Motor Vehicle 10710 Retail Theft - Alters, Transfers, Removes Label Or Price Tag And Attempts To Purchase At Less Than Full Retail Value 10810 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 4 9 70815 Retail Theft - Use Or Possess Theft Detection Shielding Device Or Remover To Deprive Merchant Of The Possession 10817 Retail Theft - Theft By Emergency Exit 20819 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 3 60825 Cargo Theft 10830 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 3 10 40860 Page 18 of 28May 2023 Operations Report 343 2021 2022 2023 Monthly Offenses Reported: May THEFT Theft Coin Oper Machine/device 10895 Identity Theft 1 61137 Theft - Obtained By Deception Control Over Property Of The Owner 11139 Internet Offenses - Online Theft By Deception 11146 Theft Of Motor Vehicle Parts Or Accessories-misdemeanor 12475 Theft Of Motor Vehicle Parts Or Accessories-felony 22476 9 30 26Total: Theft ARSON Fires 19054 1Total: Arson MOTOR VEHICLE THEFT Motor Vehicle Theft 20910 2Total: Motor Vehicle Theft DECEPTIVE PRACTICES Deceptive Practices - General Deception 4 4 51110 Deceptive Practices - Bad Checks 11111 Deceptive Practices - Bank-related Fraud - False Statement, Possession Stolen Fraudulently Obtained Checks 1 31112 Forgery 1 11120 Use Of Credit//debit Card With Intent To Defraud 31167 Fraud 1 21191 Financial Exploit Elderly/disabled 21195 7 12 9Total: Deceptive Practices CRIMINAL DAMAGE & TRESPASS TO PROPERTY Criminal Damage To Property 9 9 101310 Criminal Trespass To Real Property 2 11330 Criminal Trespass To State Supported Land 11350 Criminal Trespass To Vehicles 11360 Criminal Trespass Vehicle 31360 Criminal Trespass To Residence 11365 Trespass Warning 3 1 59375 Trespassing 19376 16 12 19Total: Criminal Damage & Trespass to Property DEADLY WEAPONS Unlawful Use Of Weapon 11410 Unlawful Possession Of Firearms And Firearms Ammunition 11425 Surrender Unwanted Firearm 19383 Accidental Discharge Of Firearm 19795 1 3Total: Deadly Weapons SEX OFFENSES Criminal Sexual Assault 2 4 20260 Page 19 of 28May 2023 Operations Report 344 2021 2022 2023 Monthly Offenses Reported: May SEX OFFENSES Predatory Criminal Sexual Assault Child 10280 Prostitution 11505 Criminal Sexual Abuse - Sexual Conduct - Use Or Threat Of Force 11563 Criminal Sexual Abuse - Sexual Conduct - Victim Unable To Understand Act Or Give Consent 1 11569 Public Indecency 11570 Child Pornography 21582 Aggravated Criminal Sexual Abuse - Family Member Under 18 Yoa 11593 5 7 5Total: Sex Offenses OFFENSES INVOLVING CHILDREN Endangering The Life Or Health Of A Child - Causes, Permits Or Places Child In Circumstances (family Related) 1 21711 Possession, Sale To/from Minors - Tobacco Products 11715 Contributing To Dependency/neglect Child 11720 Minor Remains In Public Place Or On Premises Of Any Establishment During Curfew Hours 31730 Minor Requiring Authoritative Intervention 11740 Runaway (m.r.a.i.)1 21740 Unattended Juvenile 19378 Possession Of Tobacco/minor 2 16 129910 Child Custody Dispute/visitation Interference 1 29934 8 23 15Total: Offenses Involving Children CANNABIS CONTROL ACT Possession Of Cannabis - More Than 10g But Less Than 30g 1 11810 Possession Of Cannabis - More Than 30g But Less Than 100g 1 11811 Possession Of Cannabis - More Than 100g But Less Than 500g 11813 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 2 21814 Possession Of Cannabis - Less Than 10g (civil/ordinance Violation) 81814 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 11824 4 3 11Total: Cannabis Control Act CONTROLLED SUBSTANCE ACT Possess With Intent To Manufacture/deliver Controlled Substance 12013 Possession Controlled Substance 1 12020 Possession Of Controlled Substance 42020 1 1 5Total: Controlled Substance Act DRUG PARAPHERNALIA ACT Possession Of Drug Paraphernalia (civil Law Violation)22171 Page 20 of 28May 2023 Operations Report 345 2021 2022 2023 Monthly Offenses Reported: May DRUG PARAPHERNALIA ACT 2Total: Drug Paraphernalia Act LIQUOR CONTROL ACT VIOLATIONS Illegal Possession Of Liquor By Person Under 21 Years Of Age 12217 1Total: Liquor Control Act Violations DISORDERLY CONDUCT Telephone Threat 12820 Harassment By Telephone 12825 Harassment Through Electronic Communications 52826 Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 7 2 52890 8 3 10Total: Disorderly Conduct INTERFERENCE WITH PUBLIC OFFICERS Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 1 1 33711 Obstructing Justice 1 23730 2 1 5Total: Interference with Public Officers KIDNAPPING Aggravated Kidnapping 14220 Child Abduction 14250 Unlawful Visitation Interference 14255 3Total: Kidnapping TRAFFIC CRASHES Accident: Hit And Run (property Damage)16548 Accident: Personal Injury 4 96556 Accident: Non-injury 89 996557 Accident: Property Damage 8 66558 Accident: Village/city/county Vehicle 16561 Accident: Private Property 3 16563 Accident: Arrest 16564 Accident: Hit And Run (property Damage)58528 Accident: Personal Injury 118536 Accident: Non-injury 898537 Accident: Property Damage 38538 Accident: Private Property 58543 Accident: Leaving Scene Of Accident 28549 105 117 115Total: Traffic Crashes VEHICLE TOW Tow: Abandoned Vehicle 18666 1Total: Vehicle Tow PARKING Parking: All Other Violations 1 26300 Parking: Blocking Public/private Drive 16302 Page 21 of 28May 2023 Operations Report 346 2021 2022 2023 Monthly Offenses Reported: May PARKING Parking: Handicapped Violation 1 26304 Parking: Over Sidewalk (blocking Sidewalk)8 16308 Parking: Overnight Prohibited/specific Hours 19 106310 Parking: Where Prohibited (sign Posted)12 116312 Parking: Within 15ft Of Fire Hydrant 1 16316 Parking: Overnight Prohibited/specific Hours 588511 Parking: Where Prohibited (sign Posted)68513 43 27 64Total: Parking MOTOR VEHICLE OFFENSES Dui - Under The Influence Of Alcohol 112410 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 3 102410 Dui - Under The Influence Of Alcohol 7 142411 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 72411 Dui - Under The Influence Of Drugs Or Combination Of Drugs 22420 Dui - Drug, Substance, Compound In Blood/urine, Results Of Use/consumption Controlled Substance, Compound, Or Meth 22422 Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 8 5 32430 Possession Adult Use Cannabis In Passenger Area Of Motor Vehicle - Driver 12435 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Driver 3 2 52436 Reckless Driving - Drives Vehicle With Willful Or Wanton Disregard For Safety Of Persons Or Property 3 42440 Failure To Remain At The Scene Of A Vehicle Damage Accident 22447 Leaving Scene Property Damage Accident 2 22447 Squealing Or Screeching Tires 12448 Speeding - Over Statutory Limit 32454 Improper Lane Usage 3 5 262455 Operation Of Vehicle Without Registration 1 22456 Operation Of A Vehicle With Cancelled, Suspended Or Revoked Registration 42460 Cancelled/suspended/revoked Registration 2 72460 Operation Of Uninsured Motor Vehicle 46 45 572461 Operation Vehicle W/suspended Registration (no Insurance)1 52462 Operation Of Motor Vehicle When Registration Suspended For Noninsurance 222462 Improper Use Of Registration 2 12465 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 7 10 152470 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 212480 Suspended/revoked Drivers License 34 322480 Page 22 of 28May 2023 Operations Report 347 2021 2022 2023 Monthly Offenses Reported: May MOTOR VEHICLE OFFENSES Driver And Passenger Required To Use Safety Belts 1002485 Driver And Passenger Safety Belts 103 982485 Failure To Secure Child Under 8 Years In Appropriate Child Restraint System 2 52486 Failure To Secure Child 8 Yoa But Under 16 Yoa In A Safety Belt Or Child Restraint System 1 42487 Unlawful Use Of Driver's License 22490 Unlawful Use Of License Or Permit 12490 Fleeing Or Attempting To Elude A Peace Officer 32495 Flee/attempt To Elude Peace Officer 3 32495 Aggravated Fleeing/attempting To Elude Peace Officer - Rate Of Speed At Least 21 Mph Over Speed Limit 12496 Aggravated Fleeing/attempting To Elude Peace Officer - Involves Disobedience Of 2 Or More Traffic Devices 12499 Aggravated Dui - During Period When Driving Privileges Revoked Or Suspended As A Result Of Dui/reckless Homicide 1 12516 Confiscate Registration (no Ticket)16154 Failure To Reduce Speed To Avoid Accident 2 36581 Failure To Signal 2 26584 Defective Brakes 16591 Tire Violations 16592 Voided Tickets 1 06593 Speeding: Over 26 - 34 Mph Over Posted Limit 18 76594 Speeding: Over 35+ Mph Over Posted Limit 8 46595 Traffic Complaint 16599 Speeding: Radar 219 3396601 Speeding: School Zone Violation 1 26603 Too Fast For Conditions 23 246604 Traffic Sign Violation 23 456605 Traffic Signal Violation 5 46606 Improper Passing 2 86607 Improper Lane Usage 21 316608 Following Too Closely 16609 Improper Turn At Intersection 1 16611 Failure To Yield: Intersection 1 16616 Failure To Yield: Turning Left 9 76617 Failure To Yield: Private Road 2 26618 Failure To Yield: Pedestrian 16619 Failure To Yield: Stop Sign 2 26620 Failure To Report Accident 1 16624 No Driver's License On Person 26625 Graduated License Violation(s)26626 Improper Backing 36628 Page 23 of 28May 2023 Operations Report 348 2021 2022 2023 Monthly Offenses Reported: May MOTOR VEHICLE OFFENSES Improper Lighting (driving Without Lights)8 106630 Improper Lighting (no Taillights)14 146631 Failure To Dim Headlights 16632 Improper Lighting (one Headlight)21 436633 Muffler Violations 16634 No Valid Safety Test (sticker)2 26635 Size, Weight, Load, Length Violations 16636 Rr Crossing Violations 96640 Warning Ticket - Moving Violations 1 26642 Warning Ticket - Equipment Violations 7 96643 Failure To Notify Sos Of Address Change 26645 Other Equipment Violations (citations Issued)36648 Other Moving Violations (citations Issued)2 16649 Overweight Violation 16651 Improper Display Of Registration 19 166653 Disobey Traffic Control Device (red Light)7 66669 Driving In Wrong Lane 56677 Failure To Yield: Private Road Or Drive 1 26683 Failure To Carry Manifest 16684 Obstructed/tinted Window(s)1 16685 Illegal Screeching/squealing Of Tires 16695 Improper Turn 16700 All Other Traffic 4 16701 Illegal Use Of Cell Phone While Driving 30 296707 Expired Registration 25 536712 Expired/invalid Registration 2 56715 Unsafe Equipment 16717 Failure To Give Aid/information 17002 Failure To Reduce Speed To Avoid Accident 308558 Failure To Signal 148559 Defective Brakes 28560 Voided Tickets 08562 Speeding: Over 26 - 34 Mph Over Posted Limit 138563 Speeding: Over 35+ Mph Over Posted Limit 108564 Speeding: Radar 2818569 Speeding: Paced 18570 Traffic Sign Violation 288573 Traffic Signal Violation 58574 Improper Passing 98575 Following Too Closely 38577 Failure To Yield: Intersection 18582 Failure To Yield: Turning Left 118583 Page 24 of 28May 2023 Operations Report 349 2021 2022 2023 Monthly Offenses Reported: May MOTOR VEHICLE OFFENSES Failure To Yield: Private Road 38584 Failure To Yield: Stop Sign 28586 Permit Unauthorized Person To Drive 18588 No Driver's License On Person 28590 Graduated License Violation(s)28591 Improper Lighting (driving Without Lights)168593 Improper Lighting (no Taillights)128594 Improper Lighting (one Headlight)248596 Muffler Violations 68597 No Valid Safety Test (sticker)48598 Size, Weight, Load, Length Violations 48599 Warning Ticket - Equipment Violations 108605 Failure To Notify Sos Of Address Change 38607 Overweight Violation 28612 Improper Display Of Registration 508614 Violation Of Dl Classification 28617 Disobey Traffic Control Device 118619 Driving In Wrong Lane 38626 Obstructed/tinted Window(s)148633 Improper Equipment 28646 Improper Turn 38647 Illegal Use Of Cell Phone While Driving 198654 Expired Registration 878656 Expired/invalid Registration 118659 Unsafe Equipment 28661 Disobeying/passing Stopped School Bus (stop Arm Violation)18678 Defective Windshield, Side Or Rear Window 19162 742 941 1002Total: Motor Vehicle Offenses CITIZEN ASSIST Lock Out 43 32 449031 Found Bicycle 2 1 19068 Abandoned Vehicle 29908 47 33 45Total: Citizen Assist MISSING PERSONS Missing Person: Adult Male 29064 Missing Person: Adult Female 19065 Missing Person: Juvenile Male 1 19066 Missing Person: Juvenile Female 1 19067 Found Missing Person 1 19069 3 4 2Total: Missing Persons OTHER OFFENSES Violation Of Order Of Protection 24387 Page 25 of 28May 2023 Operations Report 350 2021 2022 2023 Monthly Offenses Reported: May OTHER OFFENSES Violation Order Of Protection 44387 Domestic Dispute 12 17 124870 In-state Warrant 5 8 65081 Recovered Property Only 15083 Expunged Offense 37001 24 26 20Total: Other Offenses SUSPICIOUS ACTIVITY Mischievous Conduct (no $ Loss)19055 Solicitor Complaint 19056 Loud Noise Complaint 19058 Investigation Quasi-criminal 1 29100 Suspicious Auto 1 19101 Damage To Property: Non Criminal 1 19104 Neighborhood Trouble/neighbor Dispute 1 19105 Disturbance/disputes 2 3 19110 Suspicious Circumstances 29356 8 7 5Total: Suspicious Activity LOST/FOUND PROPERTY Lost Articles 19061 Found Articles 4 3 49062 Lost Driver's License/plates 3 1 39063 Found Property 2 1 29246 Lost/stolen Firearm 19283 Lost/stolen Credit Cards 29284 Lost/stolen Wallet/purse 19285 10 9 9Total: Lost/Found Property SUICIDE & DEATH INVESTIGATIONS Suicide Attempt: By Cutting 19413 Suicide Attempt: By Drugs 19414 Death: Natural Causes 1 2 39431 Death: Other Sudden Death/bodies Found (death Investigation)1 19438 Suicide Threat: Crisis Intervention 1 29607 2 7 4Total: Suicide & Death Investigations AGENCY ASSIST Assist: Fire Department 2 1 49001 Assist: County Police 29002 Assist: Other Police Department 2 4 39004 Assist: Other Government Agency 1 29005 Assist: Ambulance 5 2 39083 9 8 14Total: Agency Assist ANIMAL COMPLAINTS Violations Of Domestic Animals Running At Large Act 26791 Page 26 of 28May 2023 Operations Report 351 2021 2022 2023 Monthly Offenses Reported: May ANIMAL COMPLAINTS Dog Bite: Home 19201 Dog Bite: Public 1 29203 Stray Dogs/leash Law 2 39209 Stray Other Animals 1 2 19210 Lost Animal 1 19214 Animal (found)3 2 29215 Other Animal Complaints/investigations 19219 Abandoned Animal 19224 Animal (dog At Large)1 19231 6 11 11Total: Animal Complaints CRISIS INTERVENTION Transportation Of Mental Cases 19301 Domestic Trouble: Crisis Intervention 3 19600 Family: Crisis Intervention 49602 Parent-juvenile: Crisis Intervention 2 19603 Mental Illness: Crisis Intervention 1 26 189604 Child Abuse: Crisis Intervention 29612 Parent: Crisis Intervention [intake]19622 Mental Illness: Crisis Intervention [intake]19623 Discipline: Crisis Intervention [juvenile Problems]29632 Runaway: Crisis Intervention [juvenile Problems]19637 School: Crisis Intervention [juvenile Problems]19638 6 36 23Total: Crisis Intervention OTHER INCIDENTS Other Investigations 19119 Remove Subject/unwanted Subject (no Arrest)19138 Civil Matter 29150 Local Ordinance Violation (other)19154 Released Vehicle/property 29325 Surrender Property 19354 Threats 29366 Harassment 29367 Station Information 6 10 79507 Follow Up 19700 Welfare Check 6 1 19798 Fights, Riots, Brawls 2 5 69918 Service Of Order Of Protection 1 59933 19 22 22Total: Other Incidents Page 27 of 28May 2023 Operations Report 352 1108 1363 1477TOTAL *On 02/17/2023 the Department made changes to many of the reportable offense codes (UCR) as required by the FBI and State of Illinois. This will explain some offenses seeming to be redundant as cases before 02/18 used a different set of codes. 14300 S. Coil Plus Drive, Plainfield, Illinois 60544-7704 Main Office # (815) 436-6544 Executive Office Fax # (815) 436-9681 Page 28 of 28May 2023 Operations Report 353