HomeMy Public PortalAbout01/02/2018 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 2, 2018
The City Council of Medina, Minnesota met in regular session on January 2, 2018 at
7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided.
I. ROLL CALL
Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
Members absent: None.
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
of Police Ed Belland
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
The agenda was approved as presented.
IV. APPROVAL OF MINUTES (7:01 p.m.)
A. Approval of the December 19, 2017 Regular City Council Meeting Minutes
Johnson noted that he received, and provided copies of, suggested corrections from
Martin and Batty.
It was noted on page seven, line 37, it should state, "...turns red ease only after three or
four vehicles..." On page nine, line 14, it should state, "...blanket moratorium that..." On
page nine, line 32, it should state, "...not ready for the other development because of the
timing...." On page nine, line 38, it should state, "...Cavanaugh property since the last
time this applicant came forward." On page nine, line 40, it should state, "...comes in
the City will ensure it meets its high
standards." On page ten, line one, it should state, "...fead land acquisitions..." On page
ten, line eight, it should state, "...properties and that would provide the an opportunity for
a developer to manage both properties." On page 11, line 37, it should state, "...there is
additional..." On page 11, line 44, it should state, "...that project
was approved even without kneWing considering that Chippewa would be done."
Moved by Martin, seconded by Pederson, to approve the December 19, 2017 regular
City Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:06 p.m.)
A. Resolution No. 2018-01 Accepting Donation from Doboszenski and Sons,
Inc.
B. Resolution No. 2018-02 Accepting Donation from Robert Thomssen
C. Approve Amended 64.00 Friends of the Park Program
D. Approve Park Dedication Funds Towards Field Safety Improvement Proiect
at Hamel Legion Park
E. Approve 2018 Meeting Calendar
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Johnson requested to pull Item F from the Consent Agenda.
Moved by Pederson, seconded by Anderson, to approve the consent agenda as
amended. Motion passed unanimously.
F. Resolution No. 2018-03 Establishing 2018 Appointments and Designations
to Various City Services, Authorities, Commissions, and Agencies
Johnson stated that staff received two applications for the two vacant Park Commission
positions and therefore presented a new resolution to consider appointing the two
applicants to the Park Commission, Mary Morrison and Ann Thies.
Moved by Anderson, seconded by Pederson, to adopt Resolution No. 2018-03
Establishing 2018 Appointments and Designations to Various City Services, Authorities,
Commissions, and Agencies per the information presented by staff. Motion passed
unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission met to discuss the grant funds that were
awarded and came to a compromise on cost -sharing to bring the ball field deficiencies
up to date. He provided additional details on the negotiation with the baseball
association for the cost -share. He stated that the Commission will discuss a more
specific cost -share policy going forward that would make the decisions much easier in
the future. He stated that the improvements will make the field much better and will
assist in fundraising opportunities. He stated that the snow machine is working great
and the sledding hill has been well used at Hamel Legion Park, even in the cold
temperatures.
C. Planning Commission
Finke reported that the Planning Commission will meet on Thursday, January 18th, to
consider a hearing regarding a text amendment to the commercial zoning districts to
consider allowing fiber cement board as a building material. He stated that the
Commission will also consider a site plan review for a building addition and will also
review regulations in the R-1, R-2, and R-3 zoning districts to begin reviewing the
updates that will be necessary for implementation of the draft Comprehensive Plan. He
stated that staff received a letter from the Metropolitan Council today stating that the
draft comprehensive plan is incomplete and therefore the discussion on the R-1, R-2,
and R-3 zoning districts may be delayed, to allow staff additional time to make the
necessary revisions to the draft comprehensive plan. He provided details on the
comments received from the Metropolitan Council regarding the staging for high -density
housing and the limits of the future sewered area.
VII. NEW BUSINESS
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A. Ordinance Regarding Keeping Chickens and Bees; Amending Chapter 8 of
the City Code (7:14 p.m.)
Finke stated that this discussion came forward from requests the City has received for
variances on smaller lots for chicken coops. He stated that direction was given to review
the setback for the rural residential area and staff decided to open a broader discussion
on urban agriculture, or the keeping of bees and chickens on smaller residential lots. He
noted that there are a number of communities throughout the metro area which allow
that activity. He stated that the first topic for discussion is whether it would make sense
to reduce the setback for a chicken coop on rural residential lots. He noted that the
second topic would be whether to allow bees and chickens on suburban and urban
residential lots. He noted that the proposed changes to the rural residential would
reduce the setback from 150 to 50 feet, noting that other animal setbacks would remain
unchanged. He noted that there would be additional limitations for coops within the
smaller setback area. He stated that the ordinance would also allow a limited allowance
in the single-family residential districts with specific limitations as outlined. He stated
that currently, bee and chicken keeping is only allowed in the rural residential areas. He
stated that the bee keeping ordinance would remain unchanged for rural residential but
would open that activity to certain other districts within the city with specific limitations.
He highlighted elements that the Council should consider. He reported that the Planning
Commission held a public hearing in December and voted 3-2 to recommend adoption of
the ordinance as presented. He noted that two members of the Commission expressed
concern with allowing the activities on smaller lots, specifically regarding nuisance and
safety concerns. He noted that the remainder of the Commission did not share those
concerns and believed that the activity would not differ from the keeping of other
domestic animals.
Mitchell asked what would occur if people receive permission and then the City has
problems with the activity and revokes the ordinance.
Batty stated that is an interesting question, as animals die and therefore it would be
unlike grandfathering in a building.
Cousineau stated that she has had neighbors that have chickens, because there is not
an ordinance currently. Cousineau asked if the inverse were true, if the ordinance did
not list the use as permitted, would it still be in violation.
Finke stated that while there is not an explicit ordinance prohibiting that activity, that
activity is not listed as an allowed activity and therefore is prohibited. He stated that the
City has enforced that prohibition after receiving complaints.
Martin asked the minimum lot size that would be sufficient to permit compliance with the
ordinance.
Finke replied that the minimum lot size would be 8,000 square feet, a quarter acre lot.
Martin stated that seems very small. She stated a Planning Commissioner had
mentioned her child has a bee allergy, which would be a concern. She stated that
chickens cluck and have a smell and therefore it seems this would allow barnyard
activity on a small lot.
Mitchell noted this would be a small number of chickens.
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January 2, 2018
Martin asked if the chickens would be required to remain in the coop.
Finke replied that the chickens would need to be within a fenced area,
Pederson stated that he grew up with chickens and believes they belong where they are
in the ordinance. He stated that allowing this activity in the smaller residential areas
would increase the police calls.
Martin stated that she can appreciate the desire to have organic eggs but has concerns
with the impact to neighbors on small suburban lots.
Cousineau stated that she surveyed different residents in different suburban areas of the
City and the consensus was that this activity remain in the rural residential areas. She
stated that a home owners' association may override the ability to keep chickens and
bees as well.
Martin stated that an HOA covenant only remains intact for 30 years.
Cousineau stated that perhaps this is ten years too early and noted that perhaps when
more millennials enter the City, they will be more open to the idea.
Martin stated that she would recommend deleting 8.2.21 and the cross references to
section 8.2.21. She did not believe there is a place for chickens in the more dense
residential districts outside of the rural residential district.
Johnson asked if the Council would be amenable to the keeping of bees on urban
commercial lots.
It was the consensus of the Council to allow that activity.
Martin stated that she is not well versed on the activity of keeping bees.
Anderson noted that there are people allergic to bees.
Cousineau asked if there is a risk of Africanized colonies of bees, which become
aggressive.
Finke stated that from those he has spoken to, that is not a concern because of the way
the bees are bred and sold.
Mitchell asked and received confirmation that this would be restricted to honey bees.
Cousineau asked if this could also be limited to rural residential.
Finke stated that bee keeping is already permitted in that district. He asked if the
Council would like to reduce the setback for chicken coops on rural residential lots.
Martin stated that she likes the proposed drafting of the chicken coop language in
sections one, two and three.
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January 2, 2018
Mitchell agreed that there would be difficulty in meeting the 150-foot setback for some
lots.
Martin stated that she would be fine reducing the setback to 50 feet. She stated that the
activity would occur in the rural area and therefore that activity could be anticipated. She
highlighted the consensus of the Council on the sections of the proposed ordinance
language.
Mitchell suggested that staff make the desired changes to the ordinance and bring the
item back on a future consent agenda.
Moved by Martin, seconded by Anderson, to direct staff to revise the Ordinance
Regarding Keeping Chickens and Bees; Amending Chapter 8 of the City Code as
reviewed and discussed. Motion passed unanimously.
VIII. CITY ADMINISTRATOR REPORT (7:40 p.m.)
Johnson noted that on January 16"' the City Council will hold its 2018 Goals Work
Session at 4:00 pm, a 6:30 EDA meeting, and a 7:00 p.m. City Council.
Martin noted that she is scheduled to be on vacation that week and could review the
material ahead of time to provide her comments.
IX. MAYOR & CITY COUNCIL REPORTS (7:41 p.m.)
Mitchell commented that he would like the Council, staff, and residents to focus on being
honest and trustworthy as there has been trouble around the world. He stated that the
staff, Council, and Commissions have always maintained a high standard of trust and
honesty and would like everyone to continue to focus on those elements. He stated that
he would like the City to be a model for other people.
X. APPROVAL TO PAY THE BILLS (7:43 p.m.)
Moved by Martin, seconded by Anderson, to approve the bills, EFT 004436E-004450E
for $54,739.22 and order check numbers 046749-046789 for $147,120.60 and payroll
EFT 0508365-0508391 for $49,876.53. Motion passed unanimously.
XI. ADJOURN
Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:44 p.m.
Motion passed unanimously.
3.1.)to 77/k.f,44
Bob Mitchell, Mayor
Attest:
6.1tur
Jodi M. (bllup, City Clerk
Medina City Council Meeting Minutes 5
January 2, 2018
ORDER CHECKS DECEMBER 19, 2017 - JANUARY 2.2018
046749 COURAGE ENTERPRISES CORP $250.00
046750 DR HORTON INC - MN $2,000.00
046751 RON DAHL $0.00
INCORRECT VENDOR
046752 DOMINIUM DEV ACQUISITION $7,000.00
046753 HAMEL VOLUNTEER FIRE DEPT $50,000.00
046754 I+S GROUP, INC $500.00
046755 IP II HAMEL, LLC $13,926.87
046756 LORAM $5,000.00
046757 OPEN SYSTEMS INTERNATIONAL $3,229.50
046758 PROPERTY RESOURCES........ $6,000.00
046759 ROUSU, RON $250.00
046760 SIMMER, ERIC $426.00
046761 SNOW, KATHERINE $1,000.00
046762 TOLL BROS, INC $500.00
046763 DAHL, GARFIELD JR. $150.00
046764 BEAUDRY OIL & PROPANE $1,767.00
046765 BROCK WHITE $605.30
046766 CARGILL INC. $1,514.42
046767 DYKHOFF, JASON $1,260.00
046768 FIRST NATIONAL BANK OF MILACA $200.00
046769 GRAINGER $333.78
046770 HENN COUNTY ELECTIONS $1,068.80
046771 HENN COUNTY ELECTIONS $295.49
046772 KENNEDY & GRAVEN CHARTERED $13,569.17
046773 JOSEPH M KITTOK $200.00
046774 MARCO INC ... $32.82
046775 METRO WEST INSPECTION $270.00
046776 NAPA OF CORCORAN INC $251.06
046777 OFFICE DEPOT.. . $59.31
046778 STREICHER'S $560.88
046779 SUPPLY SOLUTIONS LLC $278.33
046780 TIMESAVER OFFSITE $173 00
046781 VIKING INDUSTRIAL CENTER $256.50
046782 WSB & ASSOCIATES $23,914 00
046783 ALL TRAFFIC SOLUTIONS $600.00
046784 CANADIAN PACIFIC RAILWAY $250.00
046785 1-94 WEST CHAMBER OF COMMERCE $50.00
046786 LAW ENFORCEMENT LABOR $392.00
046787 ROLF ERICKSON ENTERPRISES INC $7,422.37
046788 SENSIBLE LAND USE COALITION $250.00
046789 TEGRETE CORP $1,314.00
Total Checks $147,120.60
ELECTRONIC PAYMENTS DECEMBER 19, 2017-JANUARY 2.2018
004436E MINNESOTA, STATE OF $1,110.00
004437E FARMERS STATE BANK OF HAMEL $125.00
004438E SELECT ACCOUNT $688.33
004439E XCEL ENERGY $10,129.63
004440E WRIGHT HENN COOP ELEC ASSN $2,295.44
004441E PR PERA $14,456.52
004442E PR FED/FICA $16,367.39
004443E PR MN Deferred Comp $2,470.00
004444E PR STATE OF MINNESOTA $3,384.41
004445E SELECT ACCOUNT $692.23
004446E CITY OF MEDINA $20.00
004447E VALVOLINE FLEET SERVICES $62.99
004448E DELTA DENTAL $2,548.90
004449E KONICA MINOLTA $168.48
004450E MEDIACOM OF MN LLC $219.90
Total Electronic Checks $54,739.22
Medina City Council Meeting Minutes 6
January 2, 2018
VOID CK
PAYROLL DIRECT DEPOSIT DECEMBER 27, 2017
0508365 ALTENDORF, JENNIFER L $1,332.97
0508366 BARNHART, ERIN A. $2,099.87
0508367 BELLAND, EDGAR J $2,570.19
0508368 BOECKER, KEVIN D. $2,566.55
0508369 CONVERSE, KEITH A $1,939.07
0508370 DINGMANN, IVAN W $1,554.36
0508371 ENDE, JOSEPH $1,757.24
0508372 FINKS, DUSTIN D. $2,178.65
0508373 GALLUP, JODI M $1,752.08
0508374 GLEASON, JOHN M. $1,701.65
0508375 GREGORY, THOMAS $1,844.43
0508376 HALL, DAVID M. $2,320.91
0508377 JESSEN, JEREMIAH S $2,230.95
0508378 JOHNSON, SCOTT T. $2,230.22
0508379 KIESER, NICHOLAS $596.24
0508380 KLAERS, ANNE M $1,154.57
0508381 LANE, LINDA $1,493.11
0508382 LEUER, GREGORY J. $2,147.15
0508383 MCGILL, CHRISTOPHER R. $1,470.33
0508384 MCKINLEY, JOSHUA D $1,709.05
0508385 NELSON, JASON $4,096.41
0508386 PETERSON, DEBRA A $1,684.82
0508387 REINKING, DEREK M $1,636.73
0508388 ROBBINS, MELISSA $690.89
0508389 SCHARF, ANDREW $1,625.56
0508390 SCHERER, STEVEN T. $2,354.13
0508391 VIEAU, CECILIA M. $1.138.40
Total Payroll Direct Deposit S49,876.53
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