HomeMy Public PortalAbout03/06/2018 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF MARCH 6, 2018
The City Council of Medina, Minnesota met in regular session on March 6, 2018 at 7:00
p.m. in the City Hall Chambers. Mayor Mitchell presided.
I. ROLL CALL
Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
Members absent: None.
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
of Police Ed Belland.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
The agenda was approved as presented.
IV. APPROVAL OF MINUTES (7:00 p.m.)
A. Approval of the February 20, 2018 Special City Council Meeting Minutes
Moved by Pederson, seconded by Cousineau, to approve the February 20, 2018 special
City Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the February 20, 2018 Regular City Council Meeting Minutes
Johnson stated that Martin has submitted comments that will be incorporated into the
minutes.
Moved by Anderson, seconded by Pederson, to approve the February 20, 2018 regular
City Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:02 p.m.)
A. Accept 2018 Road Material and Equipment Bids
B. Approve Police/Finance Clerk Job Description
C. Approve Planning Director Job Description
D. Approve Seasonal Public Works Maintenance Worker Job Description and
Authorize to Recruit and Hire Seasonal Employee
E. Approve Annual Renewal of American Legion Consumption and Display
Liquor License
F. Approve Temporary On -Sale Liquor License to the Church of St. Anne on
August 26, 2018 at 200 Hamel Road
G. Approve Amendment to 63.90 Park Project Funding Program
H. Resolution No. 2018-15 Accepting Donation from the Hamel Athletic Club
Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:04 p.m.)
Medina City Council Meeting Minutes 1
March 6, 2018
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Park Commissioner Weir stated that the Commission discussed the park improvement
funding policy. She stated that funding for long-term maintenance is an issue still to be
addressed along with the park donation program. She provided details on a request for
an equipment storage shed at Hamel Legion Park and noted that a compromise was
reached to extend the dugout to provide a locked storage area. She stated that there
was also a request for yellow fence toppers at Hamel Legion Park, which will provide
additional safety and will only be used seasonally and stored in the new locked area in
the offseason. She noted that the Hamel Athletic Club provided the City with a check for
$60,000, that was just accepted by the Council, and will be used for field improvements.
She stated that the residential zoning district was reviewed in regard to the rear yard
setbacks, noting that the Commission recommended that the setback shall not be
reduced when they abut public park land.
C. Planning Commission
Finke reported that the Planning Commission canceled it's meeting for March and will
meet again in April.
VII. PRESENTATIONS
A. Fire Department Annual Reports (7:10 p.m.)
Hamel Fire Chief Jeff Ruchti stated that 2017 was another great year with the
department responding to 170 fire/medical calls, noting that the majority of those calls
were due to medical response. He provided the total number of service hours, training
hours, and supporting activity hours. He stated that this past year the department
recruited two new members, promoted members, and members received certifications.
He advised that a new sexual harassment policy was also implemented. He reviewed
new equipment that was put into service during the year and advised that the
department also made the transition from paper to digital.
Pederson asked what is the biggest challenge for the department.
Chief Ruchti replied that recruitment and retention continue to be an issue. He stated
that daytime responders continue to be in high demand position across the state and
country.
Loretto Assistant Fire Chief Tim Ryan reviewed the number of service calls for the
department and focused on the number within Medina and the service hours within
Medina. He stated that the department was able to recruit three daytime responders
with the cooperation of local businesses that allow their employees to respond to
daytime calls. He reviewed new equipment that was implemented during the past year
and advised that new training software was launched in conjunction with other
departments. He stated that they were able to secure their first firefighter from Medina
this past year.
Long Lake Fire Chief James Van EyII stated that the full report was provided to the
Council. He highlighted upcoming events including the pancake breakfast on April 15th.
He reviewed some of the events that the department participated in during the past year
Medina City Council Meeting Minutes 2
March 6, 2018
to raise funds for the community. He recognized Loretto Fire Department for the
excellent job it did on a recent fire call that department handled. He stated that his
department has been approached by Minnetonka Beach to provide emergency fire and
rescue services. He noted that Minnetonka Beach currently uses Mound Fire
Department for service, but is exploring options for service.
Mitchell received confirmation on the service area for the Long Lake Fire Department.
He asked if the department had been talking with the Mound Fire Department.
Chief Van EyII stated that multiple departments have been working together to create
common training software to ensure that the same service is provided by all departments
because of the use of mutual aid, especially during the daytime hours when all
departments are low on staff.
Mitchell commented that it is great to see the departments working together to ensure
that a high level of service is provided.
Maple Plain Fire Chief Justin McCoy provided information on the number of calls
received by the department during the past year, noting that 13 calls were generated
from Medina. He reviewed the different types of calls responded to and noted that in
2017 the department launched its first ever webpage. He reviewed other data systems
and processes that were completed in 2017. He noted that a building needs analysis
was completed and the department will be working with the city of Maple Plain on a
possible expansion of the department building. He advised of other elements the
department plans to implement during the next year including a new Fire Inspector
position.
Martin thanked the departments for the service they provide, noting that she likes the
calendar with key dates that highlight community events. She stated that it's great to be
involved with the community events and see the departments interacting with the
community. She stated that she has spoken with all four of the Fire Chiefs and there
has been agreement to hold long-term discussions for fire service.
Mitchell stated that Medina has four departments serving its community and appreciates
each of the departments.
Pederson echoed the comments and thanked the departments for the excellent service
provided.
VIII. OLD BUSINESS
A. Comprehensive Plan Update (7:29 p.m.)
Johnson noted that the Metropolitan Council again deemed the City's plan incomplete.
Finke stated that a copy of the Metropolitan Council letter was included in the Council
packet. He stated that staff was not surprised with the comments regarding the staging
of the high -density housing. He explained that Met Council staff commented that the
staging should begin in 2020, while the Medina plan begins in 2018. He noted that the
response from staff will again ask the Met Council staff that the staging plan be passed
on to the decision makers for plan review. He referenced the comment about the long-
term sewer service area and explained that additional calculations were done regarding
Medina City Council Meeting Minutes 3
March 6, 2018
the wetlands and highlighted the area of property that staff suggested be moved back
into the long-term sewer service area to meet the calculations. He noted that additional
information was requested regarding the City's plans related to keeping inflow and
infiltration out of the sanitary sewer system. He noted that comments were made that
the City should identify additional tools state the probabilities of and the City using those
tools related to affordable housing. He hoped that with these changes, the plan would
be deemed complete. He acknowledged that additional conversations will still need to
occur regarding high -density housing and the staging of that element.
Martin commended staff for making the information easy to read in the packet,
identifying the proposed changes inline with the comments from the Metropolitan
Council. She suggested grammatical changes and provided additional input.
Mitchell stated that he is comfortable with the changes suggested by staff and noted that
perhaps Martin work with Finke to finalize the language.
Pederson asked where this would put the City in line in terms of review.
Finke replied that to his knowledge Medina is still the only city that has submitted its
plan.
Moved by Martin, seconded by Anderson, to direct staff to make the discussed changes
to the 2020-2040 Comprehensive Plan Update and resubmit the Update to the
Metropolitan Council for approval. Motion passed unanimously.
IX. NEW BUSINESS
A. Ordinance No. 631 Regarding the Requirements of the Single -Family (R1),
Single and Two Family (R2), and Mid -Density (R3) Residential Zoning
Districts; Amending Chapter 8 of the City Code (7:44 p.m.)
Finke stated that the Comprehensive Plan provides the guidance for updating the official
controls of the City. He stated that the proposed changes tonight will focus on low
density and medium density residential. He stated that changes to the districts will need
to be made in order to align with the draft Comprehensive Plan. He reviewed details on
the density ranges for the low and medium density districts and displayed land use maps
to provide further examples. He noted that minimal changes are suggested and
reviewed the proposed changes to the districts. He noted the recommendation from the
planning and park commissions, to require the full rear yard setback for parcels abutting
park property. He explained that previously staff had allowed a reduced rear yard
setback for those properties. He advised that language proposed by the Planning
Commission that would require additional trees on certain developments that were
previously agricultural and therefore did not have many existing trees. He reviewed the
current height limitations for residential homes and explained how those calculations are
done. He noted that the existing limitations were based on being able to provide fire
service but provided additional details learned from the Fire Chief and noted that the
limitation is outdated and therefore the height could increase.
Mitchell stated that he would be in agreement with increasing the height.
Anderson asked if the builders that staff has been in contact with have suggested a new
height limit.
Medina City Council Meeting Minutes 4
March 6, 2018
Finke stated that 32 feet has not been a problem and that height would accommodate
the floorplans which have been presented to the City. He noted that the other elements
of the height limitations could be adjusted as discussed. He stated that additional
comments have been made by builders requesting reduced side yard setbacks. He
provided an example of a neighborhood which has 10-foot side yard setbacks. He noted
that staff is not suggesting any changes.
Martin noted that in the example, development had been authorized as a PUD which
provided a higher level of amenities in return for the reduced setback.
Mitchell commented that ten feet is not a lot of space for a setback, especially
considering swales that may come into play.
Finke discussed the limitation on the number of units for medium density housing and
noted that staff does not suggest any changes.
Mitchell agreed that he is comfortable with the limitation as it exists.
Finke noted that the ordinance is ready for adoption. He stated that the draft
Comprehensive Plan is not yet active and therefore language could be added specifying
that the language would become active once the draft Comprehensive Plan becomes
active. He explained that while this ordinance would not have impacts on the existing
Comprehensive Plan, there are ordinances that will need to be updated that should not
become active until the draft plan is adopted.
Martin stated that because of the upcoming building season, she would be tempted to
adopt the ordinance now to enact the changes proposed in this ordinance amendment.
Batty provided additional details. He stated that staff does not believe that this adoption
would trigger any problems, but future ordinances that are going to be updated in this
same manner may need to be delayed until the draft Comprehensive Plan is adopted.
Anderson asked how delaying this action would impact the publication of the ordinance
by title and summary.
Batty explained that the delay would only impact the date the ordinance would become
effective and would not cause any other problems.
Martin suggested grammatical changes.
It was the consensus of the Council that the ordinance should be effective upon
adoption.
Moved by Martin, seconded by Anderson, to Adopt Ordinance No. 631 Regarding the
Requirements of the Single -Family (R1), Single and Two Family (R2), and Mid -Density
(R3) Residential Zoning Districts; Amending Chapter 8 of the City Code with the
changes discussed. Motion passed unanimously.
1. Resolution No. 2018-16 Authorizing Publication of the Ordinance
by Title and Summary
Medina City Council Meeting Minutes 5
March 6, 2018
Moved by Anderson, seconded by Martin, to adopt Resolution No. 2018-16 Authorizing
Publication of the Ordinance by Title and Summary. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT (8:16 p.m.)
Johnson reminded the Council of the business forum at 7:30 a.m. on Thursday, March
8th with the business tours to follow.
Martin asked for details on the next Council agenda.
Johnson replied that at this time the agenda only includes two items.
XI. MAYOR & CITY COUNCIL REPORTS (8:17 p.m.)
Mitchell stated that the fire department metrics can now be updated with the information
from the fire department reports. He noted that these data metrics provide the City with
valuable information. He discussed information from a leader's book that he recently
received which states the importance of details. He commented that staff does an
excellent job providing the Council with very accurate details in order to make a decision.
He stated that everyone does the best they can with the information they have. He
stated that there is an upcoming election season in 2018 and encouraged the City to
ensure that there is a clean election in Medina.
Martin stated that she and Mitchell worked on the draft letter regarding PERA. She
stated that there are changes to the PERA plan that have been fast tracked through the
State Legislature. She provided details from the League of Minnesota Cities report on
PERA, which has similar comments to those made by Mitchell and echoed by the
Council.
Martin asked if staff could forward the list of community events from the fire
departments.
Johnson advised of a digital calendar that includes those events.
XII. APPROVAL TO PAY THE BILLS (8:27 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 004512E-004527E
for $60,876.44 and order check numbers 046979-047042 for $79,157.36 and payroll
EFT 0508483-0508509 for $50,351.37. Motion passed unanimously.
XIII. ADJOURN
Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:28 p.m. Motion
passed unanimously.
Attest:
Jodi M. Ga
A 6..ty
up, City Clerk
23 7744.1%4
Bob Mitchell, Mayor
Medina City Council Meeting Minutes 6
March 6, 2018
ORDER CHECKS FEBRUARY 20, 2018 - MARCH 6.2018
046979 ABDO, EICK & MEYERS LLP $6,039.60
046980 BANDAPATI, SATISH $250.00
046981 CHARLES CUDD CO, LLC $20,000.00
046982 CHURCH OF JESUS CHRIST OF LDS $350.00
046983 EPLAND, KRISTIN $460.00
046984 GODDARD SCHOOL $150.00
046985 HANGSLEBEN, BENJAMIN/JESSAMYN $250.00
046986 KHAN, FARAZ $250.00
046987 OCONNELL, STACEY $250.00
046988 OFFICE DEPOT $52.03
046989 POTHULA, HIMA BINDU $450.00
046990-47016 VOID $0.00
DATE CORRECTION
047017 AMERICAN WATER WORKS ASSN $315.00
047018 AXON ENTERPRISE INC $1,600.00
047019 BEAUDRY OIL & PROPANE $2,547.21
047020 BOYER FORD TRUCKS INC $4.11
047021 CORE & MAIN LP $5,906.48
047022 DPC INDUSTRIES INC $2,261.78
047023 ECM PUBLISHERS INC $253.28
047024 GO 2 HAMEL LLC $316.82
047025 GRAINGER $146.40
047026 HACH COMPANY...... $649.93
047027 HAMEL LIONS CLUB $525.00
047028 HENN CTY CHIEFS POLICE ASSN $150.00
047029 HENN CTY RESIDENT/REAL ESTATE $50.00
047030 INTOXIMETERS INC $105.00
047031 KENNEDY & GRAVEN CHARTERED $10,566.62
047032 LAW ENFORCEMENT LABOR $392.00
047033 MARCO INC $96.83
047034 NAPA OF CORCORAN INC $12.59
047035 NELSON ELECTRIC MOTOR REPAIR $775 00
047036 ROLF ERICKSON ENTERPRISES INC $7,422.37
047037 STREICHER'S $124.97
047038 SUN LIFE FINANCIAL $1,270.59
047039 TEGRETE CORP $1,314.00
047040 TIMESAVER OFFSITE $142.00
047041 TROPHIES BY LINDA INC $43.00
047042 WSB & ASSOCIATES $13.664.75
Total Checks $79,157.36
ELECTRONIC PAYMENTS FEBRUARY 20.2018 - MARCH 6.2018
004512E PR PERA $14,701.01
004513E PR FED/FICA $15,336.59
004514E PR MN Deferred Comp $2,470.00
004515E PR STATE OF MINNESOTA $3,479.64
004516E SELECT ACCOUNT $1,161.15
004517E CITY OF MEDINA $20.00
004518E ELAN FINANCIAL SERVICE $3,218.17
004519E SELECT ACCOUNT $4,097.96
004520E DELTA DENTAL $2,548.90
004521E KONICA MINOLTA $168.48
004522E MARCO (LEASE) $774.48
004523E WRIGHT HENN COOP ELEC ASSN $2,071.55
004524E MEDIACOM OF MN LLC $355.80
004525E XCEL ENERGY $9,051.81
004526E MINNESOTA, STATE OF $1,201.00
004527E MEDIACOM OF MN LLC $219.90
Total Electronic Checks $60,876.44
Medina City Council Meeting Minutes 7
March 6, 2018
CHECK
PAYROLL DIRECT DEPOSIT FEBRUARY 21, 2018
0508483 ALTENDORF, JENNIFER L $1,458.23
0508484 BARNHART, ERIN A. $2,326.52
0508485 BELLAND, EDGAR J $2,750.70
0508486 BOECKER, KEVIN D. $2,283.45
0508487 CONVERSE, KEITH A $2,058.18
0508488 DINGMANN, IVAN W $1,746.42
0508489 ENDE, JOSEPH $2,142.11
0508490 FINKE, DUSTIN D. $2,352.49
0508491 GALLUP, JODI M $1,943.96
0508492 GLEASON, JOHN M. $1,821.46
0508493 GREGORY, THOMAS $2,017.54
0508494 HALL, DAVID M. $2,240.97
0508495 JESSEN, JEREMIAH S. $2,102.51
0508496 JOHNSON, SCOTT T. $2,360.65
0508497 KIESER, NICHOLAS $437.03
0508498 KLAERS, ANNE M $1,262.28
0508499 LANE, LINDA $1,671.36
0508500 LEUER, GREGORY J. $2,010.06
0508501 MCGILL, CHRISTOPHER R $1,576.95
0508502 MCKINLEY, JOSHUA D $1,935.95
0508503 NELSON, JASON $2,226.64
0508504 PETERSON, DEBRA A $1,851.35
0508505 REINKING, DEREK M $1,872.45
0508506 ROBBINS, MELISSA $758.33
0508507 SCHARF, ANDREW $1,464.22
0508508 SCHERER,STEVEN T. $2,454.02
0508509 VIEAU, CECILIA M. $1,225.54
Total Payroll Direct Deposit 850,351.37
Medina City Council Meeting Minutes 8
March 6, 2018