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Home My Public Portal About04/17/2018 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF APRIL 17, 2018 The City Council of Medina, Minnesota met in regular session on April 17, 2018 at 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the April 3, 2018 Regular City Council Meeting Minutes Johnson reported that Council Member Martin and Council Member Anderson provided edits to the minutes prior to the meeting. The edits were incorporated into the draft minutes and an updated draft was provided at the meeting. Moved by Martin, seconded by Cousineau, to approve the April 3, 2018 regular City Council meeting minutes as amended. Motion passed unanimously. B. Approval of the April 4, 2018 Special City Council Meeting Minutes Moved by Anderson, seconded by Pederson, to approve the April 4, 2018 special City Council meeting minutes as presented. Motion passed unanimously. (Mitchell abstained) V. CONSENT AGENDA (7:03 p.m.) A. Approve Temporary Liquor License to Wildlife Rehabilitation Center of Minnesota on August 11, 2018 at 3000 Hamel Road B. Resolution No. 2018-22 Accepting Donation from the Hamel Lions Club C. Approve Managed Services Agreement Addendum for Field House Bathroom Cleaning with Tegrete Corporation Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:04 p.m.) A. Comments from Citizens on Items not on the Agenda Don Gaspar, 2633 Deerhill Road, stated that the conditions of Deerhill Road are bad. He asked what the City will do to improve the conditions. Medina City Council Meeting Minutes 1 April 17, 2018 Mitchell appreciated the comments. He acknowledged that the road conditions in the spring are poor. Mr. Gaspar referenced the last home closest to the new development on Deerhill Road. He stated that the home is a nuisance and junkyard and believed that the City should do something about it. Belland stated that the police department can review the comments. B. Park Commission Scherer reported that the Park Commission will meet the following night to review the Ditter Concept Plan, conduct an overview on park dedication and municipal park funds, and review goals. He stated that the Commission currently has a vacancy and will hold its annual bus tour on May 16th. C. Planning Commission Finke reported that the Planning Commission met the previous week to hold a public hearing on the study and potential ordinance amendment on unshielded LED lighting fixtures. He stated that the Commission recommended a few changes to the potential ordinance regarding the use of light banding near residential properties and counting the banding towards the allowed signage. He noted that the recommendation of approval from the Planning Commission will come before the Council at its meeting in May. He stated that the Commission also considered the process for reviewal of lot line rearrangements and endorsed the Commission waiving the ability to review the rearrangements unless directed by the Council. VII. PRESENTATIONS A. Resolution No. 2018-23 Recognizing Ivan Dingmann for Fifteen Years of Service to the City of Medina (7:09 p.m.) Mitchell read aloud the proposed resolution recognizing Ivan Dingmann for 15 years of service to the City of Medina. Moved by Anderson, seconded by Martin, to Adopt Resolution No. 2018-23 Recognizing Ivan Dingmann for Fifteen Years of Service to the City of Medina. Motion passed unanimously. Mitchell presented the resolution to Mr. Dingmann and thanked him for his service to the community. B. Resolution No. 2018-24 Recognizing Derek Reinking for Ten Years of Service to the City of Medina (7:11 p.m.) Mitchell read aloud the proposed resolution recognizing Derek Reinking for ten years of service to the City of Medina. Moved by Pederson, seconded by Cousineau, to Adopt Resolution No. 2018-24 Recognizing Derek Reinking for Ten Years of Service to the City of Medina. Motion passed unanimously. Mitchell presented the resolution to Mr. Reinking and thanked him for his service to the community. Medina City Council Meeting Minutes 2 April 17, 2018 Scherer thanked both Mr. Dingman and Mr. Reinking for their contributions to the public works department. He stated that both men are very reliable members of his department. Mitchell stated that Medina is a small city and the Council is aware of the excellent work that the staff members contribute. C. Hennepin County Sheriff Richard Stanek (7:14 p.m.) Hennepin County Sheriff Rich Stanek stated that he has been Sheriff for almost 12 years and he has been in policing for 25 years. He introduced the members of his team that came along with him and commended Belland for the excellent job that he does for Medina. He provided an overview of the Hennepin County Sheriffs Office and its jurisdiction which coordinates public safety throughout Hennepin County. He reviewed the agency leadership and his roles and responsibilities. He stated that most cities provide two to four lines of business, but the Sheriffs Office provides eight lines of business and supplement to provide those additional lines of service to the member cities. He provided additional details on the eight lines of business that the Sheriffs Office provides. He stated that the crime lab provides forensic services to 43 of the 44 communities in Hennepin County and is one of three accredited labs in the state. He reviewed the opioid related deaths ranging from 2012 to 2017, noting that the trend continues to increase. He provided additional information on the public safety, public policy, and public services that the Sheriffs Office has against opioids. He stated that in regard to violent crimes, the Sheriffs Office focuses on guns, gangs, drugs, and kids. He noted that in the past 11 years violent crime is down 26 percent throughout the County. Anderson stated that there has been talk of legislation that would allow people to carry Narcan and asked the thoughts of the Sheriff. Sheriff Stanek replied that in 2014, Hennepin County police and firefighters were not allowed to carry Narcan. He stated that the number of deaths due to opioids continues to rise. He stated that people can now purchase Narcan at the pharmacy similar to an EpiPen or ipecac. He stated that although you hope to never have to use it, it is a lifesaving drug. He stated that all deputies now carry Narcan. Mitchell asked how the drug is administered. Sheriff Stanek provided information on how the drug is administered. He stated that the individual would still need emergency services, but Narcan blocks the effects of opioids. He described the path that an opioid user may take from a prescribed medicine, to heroin and perhaps fentanyl. Mitchell stated that when he was a child, most of the towns did not even have police departments and therefore the Sheriff came through often. He stated that he is accustom to working with the Sheriffs office. He stated that the Medina police department is also involved in the anti -drug movement. He noted that Medina has an excellent relationship with the Sheriffs office and appreciates the services. He thanked the Hennepin County Sheriffs office for the service it provides to the community in conjunction with the Medina police department. Medina City Council Meeting Minutes 3 April 17, 2018 VIII. NEW BUSINESS A. John Reiser Trust and Estate of Philip Reiser — Lot Line Rearrangement — 1425 County Road 24 and PID 23-118-23-32-0001 (7:34 p.m.) Finke stated that the proposed lot line rearrangement would shift the lot line approximately 130 feet to the north. He stated that there is a survey provided in the staff report and the long-term intent is to subdivide the southern parcel into two parcels. He noted that the lots as proposed would meet the dimensional standards of the rural residential district. He recommended approval and adoption of the resolution as proposed. Martin asked when access to the back parcel would be addressed. Finke stated that would be addressed during a building permit review of the subdivision request. Mitchell stated that the drawing shows yellow lines on the property to the east and asked if the intention would be to provide access to South Ridge Drive. Finke stated that he believed that was the intent, but easements were not provided. He stated that he believes that the applicant is attempting to obtain access from South Ridge Drive. The applicant commented that they are attempting to obtain easements for access. 1. Resolution No. 2018-25 Granting Lot Line Rearrangement Approval between 1425 County Road 24 and Property Immediately to the South Moved by Martin, seconded by Anderson, to Adopt Resolution No. 2018-25 Granting Lot Line Rearrangement Approval between 1425 County Road 24 and Property Immediately to the South. Motion passed unanimously. B. City of Loretto Comprehensive Plan Update Review (7:37 p.m.) Johnson stated that staff received and reviewed the Loretto Comprehensive Plan. Finke stated that there is not a lot of change in terms of land use proposed by Loretto. He noted that the primary change would be the connection of Loretto to the Metropolitan Council sewer system, going through Medina in the interim. He noted that those elements are also included in the Medina Comprehensive Plan. He stated that he has provided a draft comment letter that was included in the packet. Pederson asked if there is room for Loretto to expand. Finke replied that there is about three acres of property that would be able to be developed as low density residential. He stated that there are some higher density redevelopment options included in the city's plan, but it is relatively small in scope. Mitchell stated that he attended the mayors' meeting the previous week and it was stated that the Loretto Fire Department owns land adjacent to the Medina border and would like to have sewer and water service provided by Medina. He confirmed Medina City Council Meeting Minutes 4 April 17, 2018 consensus of the Council with not providing sewer and water service to the property and the draft letter as proposed by staff. C. Update on Wells and Irrigation (7:41 p.m.) Scherer provided details on the different City wells in Medina and the production rates. He provided details on water storage including the water tower and the treatment plant. He reviewed future needs of the system including a looping of the watermain at Chippewa, an additional water tower and expansion of the treatment plant. He stated that the Comprehensive Plan identifies the water tower as the primary priority but noted that he does not fully agree with that prioritization because of the high production of well #8. He stated that the City is on schedule with the plan created. He stated that the introduction of reusing water for irrigation has made a significant improvement for the system and lessened the anticipated water demands. He referenced Brockton Lane, noting that there is a stretch of watermain from well #3 which is undersized and vintage. He noted that when the feasibility study is conducted, that element will be reviewed, and he would anticipate upsizing and replacing that line of watermain. Johnson asked the length of time between the treatment plant expansion and water tower construction. Scherer replied that the two items go hand in hand, with perhaps a few years in between the two items. Mitchell asked when those items would be needed. Scherer estimated between 2020 and 2030. He noted that domestic use is very low, and irrigation is the main user. Martin asked if people are using greywater systems for irrigation. Scherer reported that while that system is used in other states, he is not aware of that being popular in Medina. Stremel agreed that type of system is not common in the metro area. Scherer provided details on the reuse and conservation plan of the City, noting that the ordinance promotes efficient use for irrigation. He stated that any new developments must supplement stormwater for irrigation systems. He recommended that new developments continue on this path and not use treated water for irrigation purposes. He asked the Council to keep that in the back of their mind as developers often do not think the City will follow through on that requirement. Mitchell suggested that the bullet stating, "stay the course" be expanded a bit more. Scherer provided details on the Lennar reuse system and stated that needs to be better managed. He stated that because Lennar did not believe the City was going to stick to this requirement, the ponds could have been better designed. He stated that education is a large factor in this process. He noted that he has begun making presentations to homeowner's associations in an attempt to better educate the residents on how to better manage the systems. Medina City Council Meeting Minutes 5 April 17, 2018 Martin stated that perhaps an article on turf management could be included in the City newsletter. Scherer stated that he attempted to schedule a turf specialist to attend the homeowner's association presentation but there was not one present. He confirmed that there would be sufficient knowledge that could be tapped to create an article. Mitchell thanked staff for the presentation. He asked for details on who would be grandfathered. Scherer replied that developments that were created prior to the reuse ordinance being adopted are grandfathered. Mitchell suggested that perhaps those grandfathered in be encouraged to convert to a reuse system. Cousineau asked what would be involved in converting to a reuse system. Scherer replied that not every pond would be ideal for reuse. Pederson stated that perhaps the City could contract with a turf management consultant to attend the presentations to the homeowner's association. IX. CITY ADMINISTRATOR REPORT (8:08 p.m.) A. Long Lake Quarterly Fire Meeting — April 25t'' at 3:30 p.m. at Station #1 Johnson reported that the Long Lake Quarterly Fire meeting will be held on April 25th at 3:30 p.m. He noted that Martin will be attending and asked if any other Council members are interested in attending. Mitchell stated that he may be interested and will let Johnson know if he can attend. B. 1-94 Chamber First Responder's Luncheon — May 23rd at 11:30 a.m. at Clam Corp in Maple Grove Johnson reported that the 1-94 First Responder Luncheon will take place on May 23rd at 11:00 a.m. at Clam Corp in Maple Grove. C. Medina Clean -Up Day — April 28t'' at 8:00 a.m. to 12:00 p.m. at 600 Clydesdale Trail Johnson reported that Medina Clean -Up Day will take place on April 28th from 8:00 a.m. to 12:00 p.m. at 600 Clydesdale Trail. Martin noted that the Long Lake Fire Department pancake breakfast will take place this Sunday from 8:00 a.m. to 1 p.m. Cousineau noted that the planning has begun for Medina Celebration Day. X. MAYOR & CITY COUNCIL REPORTS (8:10 p.m.) Mitchell reported that he attended the mayors meeting the previous week and noted that the Hennepin County Assessor provided a presentation. He stated that there were a few comments regarding the pension letter Medina sent. Medina City Council Meeting Minutes 6 April 17, 2018 Martin noted that she, Johnson and Belland worked on the new Long Lake contract to extend fire protection to Minnetonka Beach. She stated that there was a slight disconnect between how the cities who now receive services would be benefited by the revenue from this new contract. She explained that the thought was any additional revenue would be reinvested in the capital improvement program and therefore they are looking for those details in the contract. XI. APPROVAL TO PAY THE BILLS (8:11 p.m.) Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 004565E- 004581E for $54,502.61 and order check numbers 047145-047211 for $263,947.06 and payroll EFT 0508569-0508600 for $52, 764.03. Motion passed unanimously. XII. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 8:12 p.m. Motion passed unanimously. Attes Jodi M t.3 27/ht./.,4 Bob Mitchell, Mayor allup, City Clerk Medina City Council Meeting Minutes 7 April 17, 2018 ORDER CHECKS APRIL 4. 2018 - APRIL 17. 2018 G47145 32 HAMEL ROAD LLC $1.000.00 047146 ALIVE MINISTRIES $150.00 047147 ART 2 HEART $100.00 047148 CHARLES CUDD CO. LLC $2.000.00 047149 MOHAN CHETTIAR $410.00 047150 CROSBY, DAVID 11.000.00 047151 JOHNSON, RACHEL $101.00 047152 MARK OF EXCELLENCE HOMES INC 3909 98 047153 MANI RAUTROY $250.00 047154 SCHINDLER, CHRISTINE $100 00 647155 TEG MEDINA LAND LLC $3,000.00 047156 ADAM PEST CONTROL INC... ....... ................ ......... ...... /79.50 047157 ARMSTRONG, NATHANIEUJENIFER $58.15 047158 ASIM. SALEHA ... ........... ... ...... ............. ......... . $250.00 047150 AUGUST, MICHAEUDEBRA $74 75 047160 CENTERPOINT ENERGY 12.1042Q 647161 CENTURYLINK $231.43 047162 WIUCEN. DAVID $106.49 047163 ALDEN POOL & MUNICIPAL SUPPLY S362.50 047164 &UNA HEALTH SYSTEM 850.00 047165 ASPEN MILLS INC $189.00 047166 BEAUDRY OIL & PROPANE . $1.039.40 047167 RIFFS INC $144 00 047168 BLUE CROSS BLUE SHIELD OF MN $34.035.14 047160 BROCK WHITE $11.711_70 047170 CONTEMPORARY IMAGES 12. 42.43 647171 DPC INDUSTRIES INC.... ......... ...... ........... ..................... ... 81.072.50 047172 EARL F ANDERSEN INC $84.70 047173 ECM PUBUSHERS INC ..... ............ ........... ......... ...... ........... $47.4Q 047174 ESS BROS. & SONS. INC. $558 00 047175 FERGUSON ENTERPRISES INC $133_95 047176 GALLAGHER BENEFITS SERVICES IN 52,800.00 047177 GOPHER STATE ONE CALL $35 85 047178 GRAINGER. ... ...... ......... ............. ...... $110.72 047179 HAMEL LUMBER INC . $40725 047180 HAMEL VOLUNTEER FIRE DEPT $77,750.00 047181 HENN COUNTY INFO TECH $1.036.57 047182 HENN COUNTY PUBLIC HEALTH DEPT.. ..... .. ........ ............. $51.00 047183 HENN COUNTY SHERIFF $414.00 047184 HENN CTY RESIDENT/REAL ESTATE $47 00 047185 HOPKINS POLICE DEPT $210 00 047106 INTERSTATE ALL BATTERY $157.85 047187 KJLLMER ELECTRIC .......... .......... .... .. ..... ...... .. $113.450.00 047188 LEAGUE OF MINNESOTA CITIES ........ .. ..... .. $123.00 047189 LEXISNEXIS RISK DATA MGMT INC $38.00 047100 LORETTO VOL FIRE DEPT INC $24,917.55 047191 CITY OF MAPLE PLAIN 5e51.41 047192 MEDTOX LABS .. ....... ..... ...... ... ........ .... .......... ............. . $50.33 047193 METROPOLITAN COUNCIL. $24.601_50 047194 METROPOLITAN COUNCIL $32.52329 047195 METRO WEST INSPECTION $120.00 047196 MN DEPARTMENT OF HEALTH ............... ..................... .. $9.934.32 047197 MN DEPARTMENT OF HEALTH $23.00 047198 MN POLLUTION CONTROL AGENCY 56250 0471961 NAPA OF CORCORAN INC $108.55 047200 NORTH MEMORIAL$120 00 047201 OFFICE DEPOT .............. ...._....... ............. ...... . $621_05 047202 CITY OF ORONO $867 04 047203 POUCE EXECUTIVE RESEARCH FORD .......... ...... . ............. $000_00 047204 STREICHER'S 53e.g8 047205 SUPPLY SOLUTIONS LLC$127 42 047206 TACTICAL SOLUTIONS. $290.00 047207 TALLEN & BAERTSCHI 12,534.31 047208 TOTAL CONTROL SYSTEMS INC. ....... .... . ...... ........ .. . 31275.50 047209 TOWMASTER $242 (12 047210 VESSCO. INC $90 00 047211 MN DVS .......... . .............. ..... ........ ..... $21.75 Total Cheeks $263147.06 Medina City Council Meeting Minutes 8 April 17, 2018 004565E 004566E 004567E 004568E 004569E 004570E 004571E 004572E 004573E 004574E 004575E 004576E 004577E 004578E 004579E 004580E 004581E 0508.569 0508570 0508571 0508572 0508573 D508574 0508575 G508576 0508577 0508578 0508579 0508580 0508581 0508582 0508583 0508584 0508585 0508586 0508587 0508588 0508589 D508590 0508591 0508592 0508593 0508594 D508595 0508596 0508597 0508598 0508599 0508600 ELECTRONIC PAYMENTS APRIL 4. 2018—APRIL 17.2018 PR PERA $15,359S3 PR FED/RCA $15,803.36 PR MN Deferred Comp 42,470.00 PR STATE OF MDJIESOTA 41550.11 SELECT ACCOUNT .$1,267.98 CITY OF MEDINA $20.00 a LLIGAN-METRO....«............«.......«..«........«.......«$32.75 DELTA DENTAL 42,546.90 FRONTIER. $56.72 MEDIACOM OF MN LLC: $294.99 PITNEY BOWES POSTAGE BY PHONE .$1,000.00 PREMR 14 WATERS INC.».......»..»...«..«............ ....... ..«.......... .. $91.64 SELECT ACCOUNT $441.07 FURTHER $82.00 ELAN FINANCIAL SERVICE .$4,127.65 VERIZON WIRELESS .$1,4L3.91 CIPHER LABORATORIES INC. $5,942.00 Total Electronic Checks S54,50161 PAYROLL DIRECT DEPOSIT APRL 4 2D18 ALTENDORF,JENNIFER ANDERSON, JOHN G..... BARNHART, ERIN A. BELLAND, EDGAR J....... BOE003t, KEVIN D. CONVERSE, KEITH A..... COUSINEAU, LORIE L DINGMANN, NAN W..... L................».........................«...«...51,444.37 .. «.. «... «................ «... «........... . $230.87 $2,326.52 ................... «................ «....... «........ $2, 750.70 $2,244.30 «.. «....... «.......»..................... «........ $4, 210.98 ...... ........... «..«......... ...«.................... $230.87 .. «....... «..»........ «.. «... «............ $1,669.19 ENDE, JOSEPH $1,891.69 FINKE, DUSTIN D $2,352.47 GALLUP, JODI M $1,1301.82 GLEASON, JOHN M. $1,821.46 GREGORY, THOMAS $1,976.16 HALL, DAVID M. $2,123.10 LESSEN, JEREMIAH S $2,102.51 JOHNSON, SCOTT T. $2,262.16 KISSER, NICHOLAS. $426.26 KLAERS, ANNE M $1,291.70 LANE, LI NDA $1,647.19 LEVER, GREGORY J. $2,041.18 MARTIN, KATHLEEN M $230.87 MCGILL, CHRISTOPHER R. $1,576.94 MOCIPAEY, JOSHUA D $1,935.95 MITCLIELL, ROBERT G. $327.04 NELSON, JASON $2,228.29 PEDERSON,JEFF $227.97 PETERSCIN, DEBRA A. $1,851.35 REDWING, DEREK M $1,768.39 ROBBIN5, MELISSA $729.37 SCHARF, ANDREW $1,383.01 SCHERER, STEVEN T. $2,437.00 VLEAU, CECILIA M. $1 J17.is Medina City Council Meeting Minutes April 17, 2018 Total Payroll Direct Deposit S52.764-03 9 This Page Intentionally Left Blank Medina City Council Meeting Minutes 10 April 17, 2018