HomeMy Public PortalAbout05/15/2018 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF MAY 15, 2018
The City Council of Medina, Minnesota met in regular session on May 15, 2018 at 7:00
p.m. in the City Hall Chambers. Mayor Mitchell presided.
I. ROLL CALL
Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
Members absent: None.
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
Jim Stremel, Planning Director Dusty Finke, Public Works Director Steve Scherer, and
Chief of Police Ed Belland.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
Johnson requested to add an item under New Business, Item C, Long Lake
Subwatershed Partnership, Long Lake Carp Study.
Moved by Martin, seconded by Anderson, to approve the agenda as amended. Motion
passed unanimously.
IV. APPROVAL OF MINUTES (7:01 p.m.)
A. Approval of the May 1, 2018 Regular City Council Meeting Minutes
Johnson stated that revisions from Anderson and Martin were included in the packet and
will be incorporated into the minutes.
It was noted on page seven, lines 23, it should state, "Medina has double twice the
TMDL load allocation redueired that Long Lake has." On page seven, line 33, it
should state, "Finke stated that if Medina did projects without potential other partners,
the City would will gain more of the phosphorus reduction allocation."
Moved by Anderson, seconded by Pederson, to approve the May 1, 2018 regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:03 p.m.)
A. Approve Hamel Legion Park Concession Services Agreement with CJS,
LLC
Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:04 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
Medina City Council Meeting Minutes 1
May 15, 2018
B. Park Commission
Scherer reported that the Park Commission will meet the following night to hold the
annual park tour at 4:30 p.m. He reported that the new ballfield lights will be on tonight
for the first time and the new part-time parks assistant began today.
C. Planning Commission
Planning Commissioner Janet White reported that the Planning Commission met the
previous week to consider the Ditter Concept Plan. She stated that the Commission
supported the request and believes this use to be a good fit for the properties.
VII. NEW BUSINESS
A. 2019 Hickory Drive Street and Utility Improvement Proiect (7:06 p.m.)
Stremel stated that this project has been on the Capital Improvement Plan for many
years, noting that this is a relatively short segment of roadway with a length of 400 feet.
He reviewed some of the existing conditions and drainage issues for the roadway. He
stated that the proposed improvements would reconstruct the roadway, repair the
sanitary sewer and possibly replace the watermain. He stated that the City has applied
for a grant to assist with the construction of a stormwater pond that would assist in
treating the water in that area.
Scherer commented on the stormwater conditions that exist in that area and noted that
Hennepin County believes that this would be a good project, but the funding decision
has not yet been made for the possible grant.
Stremel stated that even though this is a small project there is a fairly large amount of
engineering, noting that the drainage is one of the biggest challenges for the project. He
stated that they would also have to delineate wetlands and prepare for impacts during
construction. He explained that it is a fairly complicated project for the size of the
project.
Pederson asked if the water could drain to the north if the road were lowered.
Stremel noted that could be a possibility but said that would also require lowering the
sanitary sewer and stormwater pond. He stated that as the City moves through the
feasibility process, they will develop cost estimates and complete more preliminary
design on the frontend to ensure there is a proper cost estimate. He noted that the
proposed pond area is not within public property and therefore staff would also need to
prepare for the acquisition process. He reviewed the proposed project schedule.
Anderson asked the difference between obtaining the grant and not being awarded the
grant.
Finke commented that he believed that it is a 50/50 grant, which could equate to
$100,000.
Anderson asked if $100,000 has been allocated or whether the full cost has been
allocated.
Scherer provided additional information on the funding, noting that the City would be
pulling from four funding sources for the different elements of the project.
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Finke stated that the CIP assumes that the grant is received.
Mitchell asked the entire estimated project cost.
Stremel estimated $450,000.
Mitchell asked if proceeding forward at this time aligns with Maxxon and the
improvements that they are doing on their site.
Finke explained that Maxxon did make adjustments to the grading of their site to
anticipate the improvements the City is doing. He noted that if the City does not move
forward, the grading of the Maxxon site would still work.
Scherer stated that staff believes that the City has a willing landowner for the pond
location, which assists with moving the project forward at this time.
Mitchell asked what would happen if the City does not receive the grant funds.
Stremel noted that the City could look at alternate design options.
Finke stated that the pond is not a required element of the design and is an additional
water treatment benefit. He stated that the cost estimate in the CIP is a bit lower than
the estimated project cost but does not include the utility portion of the project.
Pederson stated that oversizing this pond would assist in moving that element forward
as it could then support additional development in the future.
Scherer stated that the original cost estimate did not include the stormwater pond
because the City did not have the land for the pond. He stated that the original cost was
to reconstruct the road and run the water back to the creek, while this will be a much
bigger clean-up effort in order to improve the drainage in the area.
Martin asked the amount of the project that could be assessed.
Stremel noted that would be dependent on whether utilities are included in the
assessment.
Scherer stated that the cost for the land acquisition has not been included in the cost
estimate but believed that the negotiation would most likely occur with the assessment
amount for that property. He stated that it is obvious that something needs to happen for
the road and therefore they need to figure out what that plan will be.
Mitchell confirmed that the action tonight would simply be for the feasibility report and
would not be approving the project.
1. Resolution No. 2018-28 Orderinq Preparation of a Feasibility
Report on the Hickory Drive Street and Utility Improvement
Project
Medina City Council Meeting Minutes 3
May 15, 2018
Moved by Martin, seconded by Anderson, to adopt resolution no. 2018-28 ordering
preparation of a feasibility report on the Hickory Drive street and utility improvement
project. Motion passed unanimously.
B. Deer Hill Preserve 2nd Addition (7:25 p.m.)
Mitchell recused himself from the discussion.
Johnson stated that on June 21, 2016 the first phase of the project was approved by the
Council. He noted that various outlots were identified in that plat and this next phase
would create five single family lots in Outlot D.
Finke stated that a proposed development agreement and resolution reallocating the
assessments for Outlot D to the new lots are also before the Council for consideration.
He reviewed the plat as proposed for the second addition and compared that to the
Preliminary Plat which had been approved. He stated that this is largely similar to the
Preliminary Plat with the exception of the private road which extends and shifts some of
the front yards. He stated that staff also reviewed the conditions to ensure that those
have been addressed or will be addressed. He stated that staff finds that this is
consistent with the proposed Preliminary Plat and therefore recommends adoption of the
actions before the Council tonight.
1. Resolution No. 2018-29 Granting Final Plat Approval for Deer Hill
Preserve 2nd Addition
Moved by Anderson, seconded by Cousineau, to adopt resolution no. 2018-29 granting
Final Plat approval for Deer Hill Preserve 2nd Addition. Motion passed unanimously.
2. Development Agreement by and between the City of Medina and
Property Resources Development Corporation for Deer Hill
Preserve Second Addition
Moved by Anderson, seconded by Cousineau, to adopt Development Agreement by and
between the City of Medina and Property Resources Development Corporation for Deer
Hill Preserve Second Addition. Motion passed unanimously.
3. Resolution No. 2018-30 Reapportioning Adopted Assessments
for Deer Hill Preserve Road Improvement Proiect
Moved by Anderson, seconded by Cousineau, to adopt resolution no. 2018-30
reapportioning adopted assessments for Deer Hill Preserve Road improvement project.
Motion passed unanimously.
C. Long Lake Subwatershed, Long Lake Carp Study (7:31 p.m.)
Finke stated that Long Lake Waters intended to be present at the discussion tonight but
noted that he provided them with a later estimate of when the item would be considered.
He stated that Long Lake Waters is still interested in moving forward on the project and
has been the most excited about moving forward. He noted that Orono has chosen not
to take part in the partnership and advised that the approval of the Council at the last
meeting assumed the participation of all the agencies previously mentioned. He stated
that the carp work needs to move forward in the next few weeks in order to be
successful and therefore this is time sensitive. He stated that they are still interested in
Medina participating along with Long Lake and Long Lake Waters. He noted that
Minnehaha Creek Watershed District participation was contingent on the participation of
Orono and therefore their participation is unknown. He stated that the new proposal
Medina City Council Meeting Minutes 4
May 15, 2018
would be between Long Lake, Long Lake Waters, and Medina at half the original cost.
He stated that the project would be scaled down with the hopes that the information
gained would support a second project that could gain grant funding and perhaps
assistance from other partners in the subwatershed. He noted that Medina's original
proposed contribution was $10,000 while this new proposal would have Medina's share
at $5,000. He asked if the Council still sees value in carrying forward with the study with
the hopes that a second project could occur with additional partners in the future. He
stated that Long Lake Waters will continue to encourage Minnehaha Creek Watershed
District and Orono to participate.
Anderson asked if Minnehaha Creek Watershed District provided any additional input on
why they withdrew, other than Orono pulling out of the project.
Finke stated that their participation was contingent upon all the partners participating,
similar to Medina. He noted that the difference is that Medina had a meeting prior to the
decision needing to be made but the Minnehaha Creek Watershed District did not have
an additional meeting in time to reconsider.
Mitchell stated that Orono Planning Commission recommended approval of the
participation. He stated that when the project moved forward to the City Council, the
Orono Council tabled action and then the item was removed from the next agenda
without considering. He stated that from Medina's point of view there are Carp in
Medina lakes and water bodies. He stated that timing it critical and if the study does not
move forward now, the project would need to wait an additional year and therefore there
is an argument that this should continue to move forward. He stated that although he
does not like how this played out, he would support moving forward with the project to
ensure that it can be completed.
Finke stated that the staff report included more options than currently exist and stated
that the options would be to approve the study or not approve the study at this time.
Martin stated that she is disappointed by the action, or lack of action, by Orono but
would support moving forward to ensure the study can be completed.
Pederson stated that he has a problem with the fact that this is not split fairly and equally
and therefore could not support the action.
Cousineau stated that she also struggles with the fact that two partners have pulled out
of the project. She stated that she could still support the study as long as we are not
committed to the project.
Johnson noted that the study will also be able to open up additional grant funding
opportunities in the future.
Finke stated that water does not care about municipal lines and therefore that is why it
was helpful to have all the partners on this project working together to address issues
within the subwatershed area.
Anderson stated that he shares the concerns of fellow council members regarding the
leadership of Orono at this time. He stated that he also agrees that this is a study that
the City could still participate in. He noted that his concem is that the City would begin
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May 15, 2018
on this path and then would be apt to further contribute without the other partners (Orono
and Minnehaha Creek Watershed District) joining in on the funding. He went on to say
that he is concerned that this would set a bad precedent that Medina would always be
seen as willing to contribute funds.
Mitchell noted that the Minnehaha Creek Watershed District has not said no to the
proposed project, they simply did not have another meeting yet to reconsider and
therefore may agree to participate. He stated that once they have the data, they can go
back to Orono and ask that city to reconsider as they had been supportive of the project
three times in the past since 2014.
Peter Rechelbacher, 1822 Homestead Trail, stated that he is the Vice Chair of the CAC
to the Minnehaha Creek Watershed District and has also been involved in many other
water agencies in the area. He stated that the main purpose of doing the study is that
one year ago there was a group effort to seek funding from Hennepin County for a three-
year study and carp removal for Long Lake and the surrounding watershed. He stated
that Hennepin County stated that they wanted additional information on the location of
the carp in order to consider the grant request. He noted that this study would provide
the necessary information to the County to apply for the grant.
Cousineau asked if the Hennepin County grant would cover the entire cost of the
removal.
Rechelbacher stated that he is unsure if there is a cost split but believed that the grant
would cover the majority of the cost.
Pederson asked if there is a water quality project that could be completed in Medina.
Scherer noted that there is a culvert that could be replaced in Medina.
Pederson stated that he would like to see a proposal that more shows that all the
agencies are moving forward as one. He stated that perhaps the project moves forward
with the possibility for the other agencies to be involved. He stated that he would hate to
move forward without all the partners on board.
Martin stated that she is interested in moving forward on the study because that will
result in useful information, but she would not commit to the project until all the partners
have come on board. She stated that Medina has always been a good neighbor and
done the right thing and she is concerned with the response or lack thereof from Orono.
Batty stated that at the last meeting the City approved $10,000 for a project that is no
longer on the table. He recommended that the Council rescind that motion and then
decide whether to take additional action.
Moved by Martin, seconded by Pederson, to rescind the motion made on May 1, 2018
which contributed $10,000 towards the Long Lake Subwatershed Partnership Study and
Project. Motion passed unanimously.
Moved by Martin, seconded by Cousineau, to approve entering into the agreement for
the Long Lake Carp Management Study based on the sharing percentages outlined in
the May 15, 2018 draft.
Medina City Council Meeting Minutes 6
May 15, 2018
Further discussion: Mitchell stated that this would simply move the study forward and
could open up additional grant funds. He stated that additional partners could come
forward for a potential project.
Pederson asked if something should be stated that the City is not committing to a
potential project and only the study.
Martin stated that the motion references only the study, as does the May 15, 2018 draft
which is also referenced.
Cousineau asked how much of the study would be done with the lesser amount of
funding.
Finke stated that half of the original cost included obstruction removal and Carp removal.
He stated that this would simply provide the study and not the action.
Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT (7:55 p.m.)
Johnson reminded the Council that the park tour is the following day at 4:30 p.m.
X. MAYOR & CITY COUNCIL REPORTS (7:55 p.m.)
Martin stated that the previous evening she, Belland and Anderson attended the Orono
work session in regard to consideration of renegotiating the contract with the Long Lake
Fire Department. She stated that the focus of the meeting was to detail possible options
in the negotiations, in the form of a letter, that will be delivered to the Long Lake Council
requesting to hold a joint study session in June. She stated that there seems to be an
absence of rational for this consideration being proffered by the Orono City
Administrator, other than the sense that if Orono contributes the majority of the funding
for the Long Lake Fire Department it should then have further control of the Long Lake
Fire Department; primarily taking control of the administration. She stated that another
consideration was Orono buying out the Long Lake Fire Department. She stated that
the current contract runs through 2020 and has one five-year automatic renewal, which
has already taken affect as the deadline to stop that extension has passed. She
suggested that Belland continue to be a part of the discussions. She stated that she and
the Mayor visited the Hamel Fire Department to determine possibilities for future facility
expansion, noting the size constraints of the current Hamel Fire building. She stated
that the Minnetonka Beach fire contract was also reviewed and approved the previous
night.
Xl. APPROVAL TO PAY THE BILLS (8:01 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 004599E-004623E
for $64,223.40 and order check numbers 047269-047335 for $209,625.87 and payroll
EFT 0508628-0508659 for $52, 768.06. Motion passed unanimously.
XII. ADJOURN
Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 8:02 p.m.
Motion passed unanimously.
Medina City Council Meeting Minutes 7
May 15, 2018
U r
-f-t,4-4
Bob Mitchell, Mayor
Attest;
6
Jodi M.Gallup, City Clerk
Medina City Council Meeting Minutes 8
May 15, 2018
ORDER CHECKS MAY 2. 2018 -MAY 15. 2018
047269 DYKHOFF. GERALD
047270 RODBERG, JILL
047271 JAMIE R WIOME $500.00
047272 SURESH. THEKKOT sa.sacoo
$24$22.5665.21 047273 WSB & ASSOCIATES
047274 ADAM'S PEST CONTROL INC
047275 ASPEN MILLS INC $79 50
047276 BAILEY NURSERIES, INC $5si.8ate°
047277 BANYON DATA SYSTEMS $12555.2005
047278 BEAUDRY Oil & PROPANE $3.173.74
047279 BIFFS INC
047280 BLUE CROSS BLUE SHIELD OF MN $123 44
$34.035.14
047281 BUDGET PRINTING
C147282 CAREFREE SERVICES INC $14.25
047283 DINIUS FENCE LLC $5.100.00
$465.00
047284 DPC INDUSTRIES INC
047285 ECM PUBUSHERS INC 5683.42
047286 EMERY'S TREE SERVICE $39.58
. ........ ...... .......... 047287 FERGUSON ENTERPRISES INC $510.00
$304.00
047288 FORTERRA BUILDING PRODUCTS $1,33200
047289 GOPHER STATE ONE CALL
$203.85
047290 GRAFIX SHOPPE
$885.00
047291 GRAINGER.
047292 HAMEL LUMBER INC $98_88
047293 HAMEL LIONS CLUB $326.75
047294 HENN COUNTY INFO TECH $1.275.00
047295 HENN COUNTY SHERIFF $1.036.57
047296 HENN CTY RESIDENT/REAL ESTATE $75 00
047297 1-94 WEST CHAMBER OF COMMERCE $30.50
047298 LEXISNEXIS RISK DATA MGMT INC $180.00
047'299 CITY OF MAPLE PLAIN $43.00
047300 MCMA-MN CTY/CO MGMT ASSOC $25522_772504
047301 METROPOLITAN COUNCIL $4.920.30
047302 METROPOLITAN COUNCIL
047303 METRO WEST INSPECTION $32.523_29
047304 MIDWAY FORD COMPANY 533.809.74
5550.44
047305 CITY OF MINNEAPOLIS $204.00
047306 MUNICIPAL CLERKS & FINANCE OFF $45.00
047307 NAPA OF CORCORAN INC $7$17183:09:
047308 NORTHWEST ASSOC CONSULTANTS
047309 OFFICE DEPOT
047310 OPG-3. INC $193.51
047311 CITY OF ORONO $848.80
$678.87
047312 PLEAA
835° 047313 PUBUC SAFETY MINISTRIES INC $1.200_00°
047314 READY WATT ELECTRIC
047315 JAMIE R WIOME $285.00
047316 SIEMENS INDUSTRY INC se.eatoo
5687.00
047317 STREICHER'S
047318 SUBURBAN TIRE WHOLESALE INC $943.95
047319 TALLEN & BAERTSCHI 5570_20
047320 TIMESAVER OFFSITE - $3.221.91
047321 TITAN MACHINERY $170.50
047322 VYESTSIDE WHOLESALE TIRE $1ea.72
047323 TIMOTHY BUTLER
047324 CENTERPOINT ENERGY 2_2-1r3
$1.96428
047325 CENTURYLINK
047320 DAR. BUSHRA & SIKANDER $225.91
047327 DROCILLARD. ROBERT/MARY $2525050:0000
047328 ETZEL, DANiEL
82-6 047329 HENNEK THOMAS & SUSAN .. _... .......... ........ ............... . $3505.003
047330 CLAUDIA KAUMA 3e.36
047331 LANG, ANITA D $12.000_00
047332 MACHULA JOHN L $15.000.00
047333 NORTHWEST ASSOC CONSULTANTS .... ........ ... ...... ............ $406.40
047334 ONGOLE, SAARVANI
$600.00
047335 ZHENG. JUSTIN $12.153
Total Checks S2,9.625.17
Medina City Council Meeting Minutes 9
May 15, 2018
ELECTRONIC PAYMENTS MAY 2.2018 — MAY 15.2018
004609E SELECT ACCOUNT $67.08
004000E PR PERA 515.295.42
wool PR FED/FICA $10,321.39
004002E PR MN Deferred Camp $2,870.00
004003E PR STATE OF MINNESOTA $3,632.00
004004E SELECT ACCOUNT $1,267.98
004805E CITY OF MEDINA $20.00
004006E FARMERS STATE BANK OF HAMEL ...........58.00
004007E CIPHER LABORATORIES INC $5,942.00
004008E HOSTINGMINNESOTACOM $120.00
004009E PAYMENT SERVICE NETWORK INC $715.22
004810E PITNEY BOWES POSTAGE BY PHONE ............... ........ $1,000.00
004811E VALVOLINE FLEET SERVICES. $113.24
004812E FARMERS STATE BANK OF HAMEL ....... $125.00
004613E PREMIUM WATERS INC. ............... ............................. .. .....552.09
004814E CUWGAN-METRO $32.75
004815E FRONTIER 556.72
004610E MEDIACOM OF MN LLC $210.99
004617E CITY OF PLYMOUTH $1,093.91
004618E SELECT ACCOUNT...........................................................5337.80
004619E XCEL ENERGY 810,256.44
004620E SELECT ACCOUNT.. _......._..................... $324.31
004821E VERIZON WIRELESS ... ........... $1,418.40
004822E ELAN FINANCIAL SERVICE $2,579.90
004623E AFLAC $364.40
Total Electronic Checks $64,223.40
PAYROLL DIRECT DEPOSIT MAY 2.2018
0508628 ALTENDORF, JENNIFER L ......... ........... ... 81.484_37
0508629 ANDERSON. JOHN G . .. ..................... ..... . ......... ....... $230.87
0508630 BARNHART. ERIN A.............. ..................... .. 82.326.52
0508631 BELLAND, EDGAR J. $2.750.70
05011632 BOECKER, KEVIN D........ 82.244.30
0508633 CONVERSE. KEiTHA...............................................82.341113
0508634 COUSINEAU, LORIE K. $230.87
0508635 DINGMANN. NAN W. ...... ..... .......... .. ....... .... ............ ........ 11.958.77
0508630 ENDE, JOSEPH 81.937.47
0508637 FlNKE. DUSTIN D. $2.352.47
0500638 GALLUP, JODI M 51.801.82
0508639 GLEASON, JOHN M.... ..... .. ............. ......82.002_11
0508640 GREGORY. THOMAS $2.079.17
0508641 HALL. DAVID M. 32.103.45
0508642 JESSEN, JEREMIAH S. $2,216.97
0508643 JOHNSON, SCOTT T.-.......... 82.272.10
0508644 KIESER, NICHOLAS 8431.05
0508645 KLAERS, ANNE M.......... 81.277.53
0508648 LANE. LINDA 81.647.19
0508647 LEVER, GREGORY J ...... 12.106.82
0508648 MARTIN, KATHLEEN M .......................... ...... .... ............ $230_87
0509649 MCGILL CHRISTOPHER R..... 11.748.03
0508650 MCKINLEY. JOSHUA D ........................ .... . $2,210.68
0500651 MITCHELL, ROBERT G_.....-.. $327.04
0508652 NELSON. JASON ............................ ......... .............. 82.22819
0508653 PEDERSON, JEFF $227.97
0508654 PETERSON. DEBRAA.................. .. ................ .. 81.851.35
0508655 REINKING, DEREK M ............ /2.248.57
0508656 ROBBINS, MELISSA ... ...... . ....... .... $729.37
0500557 SCHARF. ANDREW ........................ .. ........ . . .. 31.604.73
0500658 SCHERER. STEVEN T............ .. 12.437.00
0508659 VIEAU, CECILIA M....... ....... .. ........ ..................... . $940.74
Total PayroN Direct Deposit $52.768.06
Medina City Council Meeting Minutes 10
May 15, 2018