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Home My Public Portal About07/17/2018 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JULY 17, 2018 The City Council of Medina, Minnesota met in regular session on July 17, 2018 at 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planner Dusty Finke, City Planning Consultant Nate Sparks, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the July 3, 2018 Regular City Council Meeting Minutes It was noted on page two, line 28, it should state, "...the focus of discussion..." On page two, line 41, it should state, "He stated that each item proiect requires a two public hearings but believed that one public hearing per ageRda-item project..." On page four, line six, the following should be added to the end of the sentence, "...paid for by the applicant." On page five, line 18, it should state, "...Department and to the cities it serves and commented that Medina initiated discussion about Orono's payment for its share of..." Moved by Anderson, seconded by Pederson, to approve the July 3, 2018 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:02 p.m.) A. Approve Temporary Liquor License to Holy Name of Jesus Church at 155 County Road 24 on September 14 and 15, 2018 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:03 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission will meet the following night to discuss the municipal park fund and capital fund as directed by the City Council. Medina City Council Meeting Minutes 1 July 17, 2018 C. Planning Commission Planning Commissioner Albers stated that the Planning Commission met on July 10th to hold a public hearing on the stormwater management ordinance. He noted that there was fairly light discussion as there were no controversial changes proposed. He stated that the Commission unanimously recommended approval of the new ordinance. Pederson asked if there were people in the audience. Albers replied that there were no citizens present in the audience. VII. NEW BUSINESS A. Woods of Medina — Final Plat (7:05 p.m.) Pederson recused himself from the discussion as he has an interest in the project. Sparks stated that this Final Plat is related to a Preliminary Plat which was approved in 2014 and had been extended since that time. He noted that the purpose of the review is to ensure compliance with the Preliminary Plat and the conditions set forth in the Resolution approving the Preliminary Plat. He provided additional details on Shawnee Woods Road and the vacation that would occur as part of the Final Plat. He stated that the property is heavily wooded, and the City wanted to conserve as many of the trees as possible. He provided additional details on the method used to determine the calculation of tree loss that would be allowed and noted that 39 percent removal rate would be allowed and anything above that would trigger replacement. He stated that because of the trees and constraints on the site, density was allowed at 1.9 units per acre. He compared the Preliminary Plat to the proposed Final Plat and noted a few changes. He reviewed some of the conditions related to Preliminary Plat that would continue. He stated that the applicant would not enter into the Development Agreement as the applicant would transfer the project to a final developer for the project, who would then sign the Development Agreement. He stated that the proposed Final Plat is generally consistent with the Preliminary Plat. He recommended approval subject to the conditions and noted that the Wetland Replacement Plan and Development Agreement are also before the Council for consideration. Mitchell asked for input from Batty related to the proposed actions. Batty stated that most of the action is standard and noted that the different element is related to Final Plat approval. He stated that it is typical for the fee owner of the land not to be the developer. He stated that typically the fee owner would find a developer earlier in the process, which did not occur in this situation and therefore it is recommended that Final Plat approval occur but signing and releasing the plat would not occur until a developer comes forward to sign the plat and Development Agreement. He stated that should the developer wish to make changes to the plat, that would come back before the Council for further review. 1. Wetland Replacement Plan Moved by Martin, seconded by Anderson, to approve the Wetland Replacement Plan for the Woods of Medina. Motion passed unanimously (Pederson recused). 2. Resolution No. 2018-44 Approving the Final Plat of Woods of Medina Medina City Council Meeting Minutes 2 July 17, 2018 Moved by Martin, seconded by Cousineau, to adopt Resolution No. 2018-44 Granting Final Plat on condition that the ultimate developer of the property execute the Development Agreement and meet the other relevant Final Plat conditions before release of the Final Plat for recording. Motion passed unanimously (Pederson recused). 3. Development Agreement for Woods of Medina Moved by Martin, seconded by Anderson, to approve the Development Agreement for the Woods of Medina. Motion passed unanimously (Pederson recused). Pederson rejoined the Council. VIII. CITY ADMINISTRATOR REPORT (7:20 p.m.) Johnson noted that the next Council meeting will be Wednesday, August 8th because Night to Unite will be held on August 7th. He stated that the City is still looking for volunteers for Celebration Day. Belland reviewed some of the areas that volunteers are needed for Medina Celebration Day, noting that the event is on September 15th. Anderson, Pederson, and Martin volunteered to assist at the event. IX. MAYOR & CITY COUNCIL REPORTS (7:22 p.m.) Martin stated that the second strategic planning session was held with the four fire departments that serve Medina and she believed there was healthy discussion. Pederson stated that it was great to see all the departments in the same room having an open and honest discussion. Martin stated that her initial goal was to think through strategic planning for the fire departments as to what will happen in the next 20 to 30 years. She stated that at the first meeting, the Chiefs said that Medina needs to plan sooner than that and highlighted challenges with recruiting, lack of available staff for daytime calls and weekend night calls, thoughts for capital improvements, capital rolling stock/equipment, and thoughts that had not been included in the previous planning. She stated that there will be an increase in staffing costs between administrative duties handled by the Chief and duty firemen that would respond to daytime calls. She stated that the fire departments were pleased to be a part of the process as they are often left out of the municipal budget discussions. She stated that it has been a nice forum. Pederson agreed that this is creating a great working relationship. Martin stated that she is reading about the recyclable plastic material that China no longer wants to accept and noted that perhaps staff should start a discussion with Randy's to determine if there will be an impact to Randy's Sanitation or the City. Johnson noted that staff will reach out to Randy's. X. APPROVAL TO PAY THE BILLS (7:29 p.m.) Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 004686E- 004706E for $90,867.56 and order check numbers 047518-047613 for $229,091.20 and payroll EFT 0508776-0508807 for $54, 052.17. Motion passed unanimously. Medina City Council Meeting Minutes 3 July 17, 2018 Xl. ADJOURN Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:30 p.m. Motion passed unanimously. Attes Jodi M Gallup, City Clerk Kathleen Martin, Acting Mayor Medina City Council Meeting Minutes 4 July 17, 2018 ORDER CHECKS JULY 4. 2618 - JULY 17. 2018 047518-047530 VOID $0.00 047537 AKHTAR MOIZ/OURRESAMIN $250.00 047538 ULSTER, KELLY $43.34 047539 BEGAN. SEAN/ANDREA $250_00 047540 BHALERAO. BHARTIMEMANT ..._ ..... $250.00 047541 BJORKLUND, MARCUS OR BRIGRTE $50.00 047542 CENTERPOINT ENERGY $235_07 047543 DAVID 1NEEKLEY HOMES. $85_00 047544 DOYLE, RHONDA $250.00 047545 HOFFMANN. ANGIE 3250.00 047540 JP SALEA GROUP $310.00 047547 KLEINSCHMIOT, ROBERT $165_08 047548 US HOME CORP $407.88 047549 MAHESHWARI, PEEYUSH $250.00 047550 RAUDA MAHFOUZ $250.00 047551 NELSON. ANN $40.00 047552 PAKALA, SAJITA $325_00 047553 SULTAN. SHAMA 5250_00 047554 THANUPILLAI, BALA $250.00 047555-047501 VOID $0.00 047562 ANNANDALE, CITY OF $450.00 047563 BADGER STATE INSPECTION LLC 31.500.00 047564 BERGANKDV, LTD $1.085.00 047565 BLUE CROSS BLUE SHIELD OF MN $34.035_14 047560 BURDAS TOWING $150.00 047567 BURSCHVILLE CONSTRUCTION INC $0.800.00 047568 CMI, INC. $150_70 047569 CONTEMPORARY IMAGES 1231.77 047570 CORE 4 MAIN LP 36,106.59 047571 DTTTER INC $589.48 047572 DPC INDUSTRIES INC. $592_54 047573 EARL F ANDERSEN INC $1.834_00 047574 ECM PUBUSHERS INC $277_03 047575 FASTENAL COMPANY 3123.48 047570 FEHN COMPANIES INC $5.481.63 047577 GOPHER STATE ONE CALL $444.15 047578 GROVE NURSERY CENTER INC f660.00 047579 HAMEL LUMBER INC $251.81 047580 HAMEL VOLUNTEER FIRE DEPT $77.750_00 047581 HENN COUNTY INFO TECH $1.158.13 047582 HENN COUNTY SHERIFF 575.00 047583 HENN CTY RESIDENTIREAL ESTATE.._....... $36.00 047584 INTERSTATE ALL BATTERY $979.00 047585 JIMMY'S JOHNNYS INC 3785_DO 047586 LEXISNEXIS RISK DATA MGMT INC $55.50 047587 CITY OF LONG LAKE ............................ .. $5.000.00 047588 CITY OF MAPLE PLAIN $817.80 047589 MATHESON TRI-GAS INC 180.72 047590 MEDTOX LABS $50.33 047591 METROPOUTAN COUNCIL.... . $8.840.60 047592 METROPOLITAN COUNCIL.._. S32.52329 047503 MINNESOTA EQUIPMENT INC 3291.77 047594 MN DEFT OF LABOR/INDUSTRY $5.120.07 047595 MN SAFETY COUNCIL INC $800_00 047596 NAPA OF CORCORAN INC $352_30 047597 NELSON ELECTRIC MOTOR REPAIR $597.50 047588 NORTHWEST ASSOC CONSULTANTS $480.00 047599 OFFICE DEPOT $230.89 047600 CITY OF ORONO 13.230.53 047601 STEVEN RUCHTI $430.00 047602 JAMIE R WIOME $6.804.00 047603 SIEMENS INDUSTRY INC $960.00 047604 SITEONE LANDSCAPE SUPPLY LLC $020_50 047605 STREICHER"S 3409.90 047600 SUBURBAN TIRE WHOLESALE INC $402_48 047607 TALLEN l BAERTSCHI 12.627.42 047608 TEGRETE CORP $180.00 047009 THATCHER ENGINEERING INC 18.844.50 047610 TIMESAVER OFFSITE . $170.50 047611 TITAN MACHINERY $2.249.31 047612 UFC FARM SUPPLY $145.97 Medina City Council Meeting Minutes 5 July 17, 2018 PRINTING ERROR PRINTING ERROR 047813 VOSS SIGNS LLC $234 75 Total Checks 3229.011_20 ELECTRONIC PAYMENTS JULY & 2011 — JULY 17.. 211111 0048138E PR PERA $15,823.31 004687E PR FEDFICA ....... .. . .... ...... . $18,541.85 004888E PR MN Deferred Comp 12,870.00 004889E PR STATE OF MINNESOTA $3,723.55 004090E SELECT ACCOUNT $28,787.08 004091E CITY OF MEDINA $19.00 004892E FARMERS STATE BANK OF HAkIEL $125.00 004893E CENTURYLINK_ $225.91 004804E CIPHER LABORATORIES INC $10,001.94 004895E CUWGAN4AETRO $33.70 oixecteE FRONTIER $58 72 0044597E FURTHER $81.00 004898E MEDIAC01.1 OF MN LLC $75.09 0114099E PITNEY BOVVES POSTAGE BY PHONE $1,000.00 004700E CITY OF PLYMOUTH $854.87 004701E PREMIUM WATERS INC .$52.09 004702E SELECT ACCOUNT 5552.73 004703E VERIZON WIRELESS $1.418 40 004704E XCEL ENERGY $0,505.44 004705E FARMERS STATE BANK OF HAIAEL $22.00 004708E PAYMENT SERVICE NETWORK INC ....... ...... ....... . .......... _Ella Totil Electronic Checks 390,967.56 PAYROLL DIFIECT DEPOSIT JULY 11_ 2011 0508778 ALTENDORF, JENNIFER L $1,440.37 0508777 ANDERSON. JOHN G. $230 87 0508778 BARNHART, ERIN A. $2.328.53 0508770 BELLAND, EDGAR J $2.750.70 C1508780 BOECICER. KEVIN D 12 024 57 0508781 CONVERSE, KEITH A 72.058.18 0508782 COUSINEAU. LOIRE K S230_87 0508783 DINGMANN. NAN W 11.748_42 0508784 ENDE. JOSEPH . $1.54827 0508785 FINICE, DUSTIN D. $2.341_52 050E17813 GALLUP. JODI IA .11.787.15 0508787 GLEASON, JOHN M $1 821 4a 0508788 GREGORY. THOMAS 12,551_02 0508789 HALL, DAVID M. 12.227_813 0508790 JESSEN, JEREMIAH S 52.205.51 0508791 JOHNSON. SCOTT T. 32.317.94 0508792 KLAERS. ANNE M ... .. .............. ...... ... . $1284.08 0508793 LANE. UNDA $1.1347.19 0508794 LARSON, RYAN .. ...... .. ................ ....... ...... . $1.050.44 0508795 LEVER, GREGORY J $2.217.57 05087913 MARTIN, KATHLEEN M $230_87 0508797 MCGILL. CHRISTOPHER R_ $1.578.94 0508708 MCKINLEY. JOSHUA D $2.273_80 0508790 MITCHELL, ROBERT G $327 04 0508800 NELSON, JASON 13,021.34 0508801 PEDERSON, JEFF $227.97 05081302 PETERSON. DEBRA A $1.851.34 0508803 WINKING. DEREK M . .. ............. . .... ....... ................. .... s1,99e22 0508804 ROBBINS. MELISSA ............. ._ . . . ..... .... ....... . . . ...... $74225 0508805 SCHARF, ANDREW $1,783.33 0508808 SCHERER. STEVEN T. 52.437.00 0508807 VIEAU, CECILJA M 1888.75 Total Payroll Direct Deposit $54.052_17 Medina City Council Meeting Minutes 6 July 17, 2018