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Home My Public Portal About06-05-2023 Village Board Minutes - /i ci 4,,j3 VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 5, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, R.KIEFER C.LARSON, T.RUANE, B.WOJOWSKI, , M.BONUCHI, AND P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 8 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Commented on the River Tubing Report. • Reminded everyone that Cruise Nights starts tomorrow. • Thanked the American Legion for the beautiful Memorial Day Ceremony. • Wished Fire Chief Stratton well on his retirement. TRUSTEES COMMENTS Trustee Larson stated that she requested an update on the campaign disclosure ordinance. Trustee Bonuchi: • Congratulated Fire Chief Stratton and Sergeant Fisher on their retirements. • Asked staff to look into an ordinance regulating rental homes. Trustee Wojowski: • Stated that he would like to see movement on both Trustee Larson and Trustee Bonuchi's requests. • Congratulated Sergeant Fisher on his retirement. Trustee Ruane: • Congratulated Fire Chief Stratton, Officer Housh, and Sergeant Fisher on their retirements. • Stated that he supports both Trustee Larson and Trustee Bonuchi's requests. Trustee Kiefer: • Congratulated Chief Stratton on his retirement. • Commented on the Memorial Day Parade and Ceremony and thanked Mayor Argoudelis for his comments. PUBLIC COMMENTS (3-5 minutes) No Comments. Village of Plainfield Meeting Minutes—June 5,2023 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting and Executive Session held on May 15, 2023. b) Bills Paid and Bills Payable Reports for June 5, 2023. c) Approval of the Settlement Agreement between the Village of Plainfield, Commonwealth Edison Company, and Azavar Audit Solutions. d) Release of Argonaut Insurance Company Bond No. SUR0051882 in the amount of $436,127.55, securing public improvements for the subdivision known as Northpointe, as these improvements have been completed and the maintenance period has expired. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson,yes; Ruane, yes; Wojowski, yes; Bonuchi,yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson& Wilson in the amount of $1,839.50. Second by Trustee Bonuchi. Vote by roll call. Kiefer,yes; Larson,yes; Ruane,yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 4) EKL WILLIAMS & PROVENZALE, LLC Trustee Wojowski moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $2,119.84. Second by Trustee Larson. Vote by roll call. Kiefer,yes; Larson, yes; Ruane,yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. 5) 16202 S. RT 59 SELF-STORAGE SPECIAL USE (CASE NO. 1993-020223.SU.SPR) Trustee Wojowski moved to adopt Ordinance No. 3601, granting approval of the special use permit for a self-storage facility generally located at the NWC of IL Route 59 and Fraser Road, subject to the stipulations noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Kiefer,yes; Larson,yes; Ruane, yes; Wojowski, yes; Bonuchi,yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Kalkanis moved to approve the site plan review for the proposed self-storage facility generally located at the NWC of IL Route 59 and Fraser Road, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Kiefer,yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi,yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore: • Commented on the upcoming Plan Commission items. • Commented on the Police Department retirements. • Congratulated Fire Chief Stratton. • Commented on the Memorial Day Ceremony and Parade. • Thanked Mayor for Staff Picnic on Friday. Village of Plainfield Meeting Minutes—June 5,2023 Page 3 • Commented on downtown parking. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT There was some lengthy discussion regarding the necessity of a parking study. Director Melrose noted that the proposed study incorporates the 2016 parking study and determines the necessity of a parking garage and size. Trustee Kiefer moved to authorize the Village Administrator to execute a contract with WGI to provide parking study professional services for the Historic Downtown area for a contract not to exceed $30,000.00. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson,yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Wojowski moved to approve the proposal from M.E. Simpson to complete the 2023 Water Leak Survey in an amount not to exceed $59,925.00. Second by Trustee Bonuchi. Vote by roll call. Kiefer, yes; Larson, yes; Ruane,yes; Wojowski,yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve Change Order No. 1 in the amount of$2,224.40 with an amended total contract value not to exceed $154,021.60 for the 2022 Curb and Sidewalk Program contract with Davis Concrete Construction Company. Second by Trustee Wojowski. Vote by roll call. Kiefer, yes; Larson,yes; Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to approve Change Order No. 1 in the amount of$19,545.00 with an amended total contract value not to exceed $147,825.00 for the Vintage Harvest Force Main improvements with Austin Tyler Construction. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane, yes; Wojowski, yes; Bonuchi,yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Kiefer moved to authorize the Village President to execute an agreement with the Association for Individual Development (AID) for services identified totaling $35,000.00 beginning on July 1st, 2023 and ending June 30th, 2024. Second by Trustee Larson. Vote by roll call. Kiefer, yes; Larson, yes; Ruane,yes; Wojowski, yes; Bonuchi,yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Chief Miller presented the Police Operations Report for April 2023. Village of Plainfield Meeting Minutes—June 5,2023 Page 4 ATTORNEY'S REPORT Attorney Vogel stated after reviewing the executive session minutes, he recommends releasing the minutes of the 5/8/23, 3/6/23, 2/27/23, and 1/23/23 (land acquisition) and to keep the remaining minutes confidential. Trustee Wojowski moved to motion to release the Executive Session Minutes as identified by the Village Attorney and to keep the remaining minutes confidential. Second by Trustee Kiefer. Vote by roll call. Kiefer, abstain; Larson, no; Ruane, no; Wojowski, yes; Bonuchi, abstain; Kalkanis,no; Argoudelis,yes. 2 yes, 3 no, 2 abstain. Motion failed. Mayor Argoudelis asked for the record to reflect that he voted yes to follow the advice of the Village Attorney regarding releasing executive session minutes. Mayor Argoudelis read the reminders. Trustee Kiefer moved to adjourn. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk