HomeMy Public PortalAboutWater Commissioners -- 2009-07-06 Minutes~y~
B `water Water Commissioners' Meeting July 6, 2009
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Meeting was called to order at 9:05 a.m. by Bill Porter, Chairman. Those present were: Deane Keuch, Richard
Lockyer, members, Paul V Hicks, Superintendent, and Julie A Cahoon, Administrative Supervisor
1. VISITORS:
2. MINUTES:
Bill Porter made the MOTION to approve the June 23, 2009 meeting minutes as amended.
Deane Keuch seconded the motion. Passed unanimously.
3. SUPERINTENDENT'SREPQRT
a. Operations report
• The field staff is continuing to read water meters.
• Fred Meyer and Dana Kew have been on vacation since last week, they are both expected back next
Monday, July 13tH
• There was damage to the SCADA system during the storm on Wednesday, July 1St. This was
through the Comcast cable wiring to the control program. The problem affected the alarm system
and signal access to the control programming. David Gage, Dana Johngren, John Stewart and Paul
had to manually run the wells on Wednesday, Thursday and Friday. John contacted SCADAServ,
Woddard & Curran tech support group, to assist on restoring the system. Paul was very pleased with
the SCADA technical assistance service and quick response. Paul explained in detail the work
required for the system to be back online and functional. Bill asked Paul if he knew what exactly
was hit by lightening. Paul is not sure but expected that there was a voltage spike within the system.
The SCADA was back online by Friday July 3`d by 6:OOpm. Paul has contacted Jill Douglas and
asked if this is something that could be filed on the town's insurance, he is sure that it will be in the
$10,000.00 dollar range, including all costs. Paul and SCADAServ technicians are working together
to resolve the problem so it does not happen again.
• The Department took ownership of a 2009 Ford truck on July 1, 2009. This was purchased from a
vendor on the State Bid list.
b. Water Quality update
• The first routine July bacterial sampling was taken on Monday.
• The required 2"d Quarter water samplings have all been submitted to the DEP.
4. UNFINISHED BUSINESS
a. Project updates
• New Building: No further update regarding payment. A few more warranty problems have arisen
that Paul has requested Steve Shuman look at. The nails in the sub-floor in the kitchen are pressing
against the vinyl flooring cracking the tiles. This also appears to be happening in the map and plan
room. Door sagging is also a problem.
• System mapping: Paul will contact Earth Tech for an update on the delivery of the system wall
mapping.
5. ANY OTHER UNFINISHED BUSINESS: None ~"?
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6. NEW BUSINESS: None
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B ~ water Water Commissioners' Meeting July 6, 2009 page 2 of 2
7. ANY OTHER NEW BUSINESS:
• Condominium conversion: Julie presented a draft written policy/explanation for the Water
Commissioners to review. This issue has been brought back to the Water Commissioners
because the Department had a service work order to assess the Gull Colony Condominiums
water service line. A service replacement was recommended and new water meter pit installed.
It was noted that there were several more dwellings/units than the Water Department had
accounts for. The Town Assessors have each dwelling unit on the town's tax roll. Also it was
noted that the Nickerson Park Condominiums are also on the town's tax roll. After a lengthy
discussion it was decided that Paul will request a legal opinion for the Department's
Condominium policy. Bill made the MO"PION. "Any Condon~iniLUn a~nfiguration that pre-dates
the Brewster Water Departn~ent~s Condominium policy dated .lone 6, 2006, where the Town
Assessors tax living units individually, ~~i11 be exempt from the charges of the System
Development fee." Dick seconded the motion. PASSED unanimously.
• Mr. John O'Riordan, of 566 Lower Road, has requested an abatement of half of the charges of
$512.28 which were incurred in January 2009 due to a water service line leak. The leak was on
the outlet side of the curb box and emergency repair was required. The Water Commissioners
decided to stay with the current Department policy and not issue an abatement. Julie is to
contact the homeowner and refer him to seek financial assistance through the Counsel on Aging
or the Lower Cape Outreach. He will be offered a payment plan that will extend for one year.
• Mr. Stan Brady, 40 Oliver Drive, submitted a request on June 11, 2009 for a rebate for a hot
water recirculation system he purchased. After a lengthy discussion the Water Commissioners
decided not to consider rebates for water conservation measures or equipment at this time. Julie
is to send a letter to Mr. Brady.
• A homeowner off Slough Road came into the office yesterday regarding water service to his
property. His lot doesn't quite abut the Slough Road layout. The homeowner plans to attend the
next meeting to request permission to tap into the Slough Road water main.
• Paul received a package from DEP regarding additional Emergency Response Plan requirements.
There is now a check list that must be completed and submitted by December 31, 2009. There is
also a major requirement change for chemical control strategy procedures (SOPS). This will
require quarterly testing of the water system chemical interlock alarms. This item will go into
effect by June 30, 2010.
8. DATE OF NEXT MEETING Tuesday, July 21,
Tuesday, August 4,
Tuesday, August 18,
Bill Porter moved to adjourn the meeting at 11:08am
Respectfully submitted, Julie A Cahoon, Administrative Supervisor
2009 9:OOAM
2009 9:OOAM
2009 9:OOAM
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