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Human Resources Division Section 808.30
Policies and Procedures Manual Page 1
808.30 SUBJECT: MILITARY LEAVE
:1 OBJECTIVE:
Establish a policy for leave to meet the requirements of service in the Volunteer Armed
Forces of the United States and/or the National Guard of the State of Florida.
:2 AUTHORITY:
This policy amended by City Council August 16, 2010.
:3 DIRECTION:
Human Resources Division Manager, Department Directors, Office Heads, Division
Managers.
:4 METHOD OF OPERATION:
A. General
The policy of the City of Orlando is to grant employees leave for service in the
volunteer military forces of the United States and the Florida National Guard in
accordance with applicable provisions of Florida State Statutes as from time to
time amended.
B. National Guard
Any City employee who is a member of the National Guard is entitled to leave
without loss of pay, time or effect on performance ratings for not more than thirty
(30) calendar days at any one time when such employee is engaged in active State
duty, ordered under or pursuant to the provisions of Florida Statute Sections 250.28
“Military Support to Civil Authorities”, or 252.36 “Emergency management
powers of the Governor.”
C. Municipal Officials
Elected and appointed officials who are members of either the reserve forces of the
United States or the National Guard of the State of Florida and who are called upon
to perform active military service are entitled to the first thirty (30) days of leave
with full pay.
D. Reserve or Guard Training
Any non-appointed employee who is a member of the reserve forces of the United
States military or naval service or the National Guard of the State of Florida, is
entitled to leave without loss of personal leave, vacation leave pay, time, or
performance rating for up to two hundred forty (240) working hours in any one
annual period when they are engaged in training ordered under the provisions of
the United States military or naval training regulations for personnel assigned to
active or inactive duty (Chapter section 115.07, F.S. amendment effective 7/1/10).
For purposes of this policy an "annual period" is defined as the fiscal year from
October 1st to September 30th.
E. Federal Activation of Forces
Chief Administrative Officer
Human Resources Division Section 808.30
Policies and Procedures Manual Page 2
Reserve or guard forces activated by the Federal Government will be treated in
accordance with applicable Federal legislation.
F. With respect to any official or employee whose working day consists of a shift
measured in hours, each 12-hour shift or less shall equal one (1) work day leave of
absence. All other shifts over 12 hours equal two (2) working days leave of
absence.
G. Copy of Orders
Employees must provide notice of pending leave requirements to their supervisor
on a timely basis, consistent with military orders availability. Employees must
provide a copy of official military orders to their supervisors within forty-eight (48)
hours of receipt. Each employee affected by Section D.4 above shall provide their
City supervisor with written documentation from the appropriate military authority
outlining the reason for the absence (i.e. active military service or training required
by federal military regulations. Employees on Military Leave shall be shown on
payroll as MILLV (Military Leave).
H. Extended Periods of Leave
Time in excess of the leave authorized for volunteer military service may be
charged (at the employee's option) to appropriate accrued leave (vacation, personal,
compensatory time, management leave) until such leave is exhausted. If additional
leave is still required, by law, the employee will be granted "Leave of Absence
Without Pay." All requests for leave of absence must be submitted in writing,
along with a Leave Request Form to the Office Head/Division Manager and state
the reason for the request and the estimated length of the proposed leave of
absence.
:5 FORMS:
Leave Request Form, Form 808.000
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
City Council action of January 20, 1960; Supervisors Policy Manual, Section 540;
Policy and Procedures Manual Section 708.30 approved by City Council December 12,
1972, Item 12; Florida Statutes Section 115.07, 116.21; Attorney General's Opinion
074-189, July 1, 1974. Policy amended by City Council October 21, 1974, Item 56;
amended May 16, 1977, Item 6. This policy renumbered from 708.30 and amended by
City Council February 20, 1989, Item 14, A-2; amended June 21, 1993, Item 2-P;
amended November 1, 1993, Item 2-MM; amended January 10, 1994, Item K; amended
August 22, 1994, Item TT; amended March 11, 1996; amended April 3, 2000, Item
2PPP; amended September 15, 2003; re-formatted only April 2004; amended May 10,
2010, Item A-2, amended August 16, 2010, Item A-2.
:8 EFFECTIVE DATE:
This procedure effective August 16, 2010.