HomeMy Public PortalAbout07/05/2016 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JULY 5, 2016
The City Council of Medina, Minnesota met in regular session on July 5, 2016 at 7:03
p.m. in the City Hall Chambers. Mayor Mitchell presided.
I. ROLL CALL
Members present: Anderson, Cousineau, Pederson, and Mitchell.
Members absent: Martin.
Also present: City Administrator Scott Johnson, City Engineer Tom Kellogg, City
Planner Dusty Finke, and Recording Secretary Amanda Staple.
II. PLEDGE OF ALLEGIANCE (7:03 p.m.)
III. ADDITIONS TO THE AGENDA (7:03 p.m.)
The agenda was approved as presented.
IV. APPROVAL OF MINUTES (7:04 p.m.)
A. Approval of the June 21, 2016 Special City Council Meeting Minutes
Moved by Cousineau, seconded by Pederson, to approve the June 21, 2016 special City
Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the June 21, 2016 Regular City Council Meeting Minutes
It was noted on page four, line three, it should state, "...the dedication these fees..." On
page four, line six, it should state, would not set a bad precedent..." On page six, line
23, it should state, "...then a when more of a question of when rather than a yes or no..."
Moved by Anderson, seconded by Pederson, to approve the June 21, 2016 regular City
Council meeting minutes as amended subject to review by Councilmember Martin.
Motion passed unanimously.
V. CONSENT AGENDA (7:05 p.m.)
A. Approve Quote to Replace Upper Level Carpet at City Hall with MCI Inc.
B. Approve Quote to Repaint Upper Level at City Hall with Snow and Sun
Painting
C. Approve Fireworks Display Contract with RES Specialty Pyrotechnics for
Medina Celebration Day
D. Resolution No. 2016-58 Accepting Resignation of Community Service
Officer Brandon Wenande
E. Authorize Recruitment for Community Service Officer Position
Johnson thanked Brandon Wenande for his years of service to the City of Medina.
Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:07 p.m.)
Medina City Council Meeting Minutes 1
July 5, 2016
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
There was none.
C. Planning Commission
Finke provided a brief update of the discussions that the Planning Commission will have
at their next meeting.
VII. PRESENTATIONS
A. CenterPoint Energy Community Partnership Grant — Kevin Busscher
(7:08 p.m.)
Kevin Busscher thanked the Council for allowing him to speak tonight on behalf of
CenterPoint Energy. He stated that this grant program helps cities to leverage funds
needed to purchase important equipment needs. He presented the City with a check for
$1,560 that will be used towards the purchase of speed indicator signs.
The Council thanked Mr. Busscher and CenterPoint Energy.
VIII. NEW BUSINESS
A. Just for Kix — Site Plan Review, Hardcover Variance, Lot Combination at 45
Highway 55 — Public Hearing (7:09 p.m.)
Johnson noted that this is a request to build an 18,040 square foot building that will
house dance studios with a retail element.
Finke reviewed the different aspects that are before the Council for review including the
Site Plan review, hardcover variance, and lot combination. He noted that the lot
combination would combine the main parcel with the portion of the site that was annexed
from the City of Plymouth earlier this year. He reviewed the site layout and adjacent
uses noting that the applicant plans to close the existing access from Highway 55 which
is proposed to be used as an emergency access point. He noted that the site is planned
to be constructed in two phases, but explained that the applicant is requesting approval
of both phases tonight. He provided a brief overview of the Site Plan review. He
advised that the applicant proposes to fill a small 2,520 square foot wetland, but noted
that the applicant proposes BMPs to make up for the lost storage capacity. He stated
that the applicant requests a variance from the hardcover limitations within the
Shoreland Overlay District as the site has unique circumstances because of the location
of the creek and nearby intersection which would make it difficult to meet the hardcover
requirement, noting that similar variances for hardcover were reviewed and approved for
adjacent property. He briefly reviewed the elements related to architectural design and
transportation. He reviewed the three elements of approval which would be needed,
noting that the plat should first be considered, followed by the variance, and then the
Site Plan. He reported that the Planning Commission reviewed the request at their
meeting the previous month and found that the variance criteria were met and therefore
recommended approval of all three requests subject to the conditions noted in the staff
report.
Ryan Anderson, ISG, spoke in representation of the applicant and noted that he is
present to answer any questions the Council may have.
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Medina City Council Meeting Minutes 2
July 5, 2016
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A n d e r s o n s t a t e d t h a t t h e s t a f f r e p o r t a s s u m e s t h a t t h e m a j o r i t y o f t h e t r a f f i c w o u l d g o
n o r t h a n d a s k e d h o w t h a t a s s u m p t i o n w a s m a d e .
F i n k e s t a t e d t h a t t h e t r a f f i c p a t t e r n w o u l d a s s u m e t h a t t h e m a j o r i t y o f t h e t r a f f i c w o u l d
u t i l i z e t h e s i t e f r o m H i g h w a y 5 5 o r n o r t h o n C R 1 0 1 . H e n o t e d t h a t w h i l e t h e r e i s g r o w t h
i n t h e a r e a t o t h e s o u t h o f t h i s s i t e , t h a t i s n o t a n e l a b o r a t e n e t w o r k o f r o a d s a n d
t h e r e f o r e t h e m a j o r i t y o f t h e t r a f f i c w o u l d c h o o s e t o t r a v e l o n H i g h w a y 5 5 a n d / o r C R 1 0 1 .
R y a n A n d e r s o n r e p l i e d t h a t a t r a f f i c s t u d y w a s a l s o d o n e i n t h i s a r e a w i t h i n t h e p a s t y e a r
o r t w o , a n d t h a t a l s o s u p p o r t s t h e l o g i c t h a t t h e m a j o r i t y o f t r a f f i c w o u l d c h o o s e t o t r a v e l
i n t h a t d i r e c t i o n .
P e d e r s o n a s k e d f o r d e t a i l s o n t h e e m e r g e n c y e x i t a n d h o w t h a t w o u l d b e d e s i g n e d t o
e n s u r e t h a t i t d o e s n o t l o o k l i k e a r e g u l a r e x i t .
R y a n A n d e r s o n r e p l i e d t h a t i t w o u l d m o s t l i k e l y r e m a i n a g r a v e l d r i v e f r o m H i g h w a y 5 5
a n d w o u l d f o l l o w t h e M n D O T p r o t o c o l .
P e d e r s o n s t a t e d t h a t w h e n y o u t r a v e l o n S i o u x D r i v e o v e r t h e r a i l r o a d t r a c k s i t d o e s n o t
a p p e a r t o b e d o n e , a s t h e r e i s a b i g h u m p .
K e l l o g g r e p l i e d t h a t h e h a s h e a r d s i m i l a r c o m m e n t s a n d t h e r e f o r e a m e e t i n g w a s h e l d
l a s t F r i d a y o n s i t e . H e s t a t e d t h a t p o s s i b l e s o l u t i o n s w e r e d i s c u s s e d t h a t w o u l d s o l v e
t h a t s i t u a t i o n .
J o h n s o n s t a t e d t h a t h e h a s h e a r d s i m i l a r c o m p l a i n t s a n d w i l l p a s s o n a n y u p d a t e s t o t h e
C i t y C o u n c i l .
M i t c h e l l a s k e d , a n d r e c e i v e d c o n f i r m a t i o n t h a t t h i s i s t h e l a s t p a r c e l o f l a n d i n t h a t a r e a
t o d e v e l o p . H e a s k e d i f t h e p i p e u n d e r H i g h w a y 5 5 i s l a r g e e n o u g h t o h a n d l e t h e
n e c e s s a r y a m o u n t o f s t o r m w a t e r .
K e l l o g g s t a t e d t h a t t h e u p s t r e a m c u l v e r t s w e r e s t u d i e d a n d a r e s i z e d a p p r o p r i a t e l y , b u t
w a s u n s u r e o f t h e H i g h w a y 5 5 c u l v e r t .
F i n k e r e p l i e d t h a t t h e a p p l i c a n t h a s r e c e i v e d a p p r o v a l f r o m t h e E l m C r e e k W a t e r s h e d .
M i t c h e l l c o m m e n t e d t h a t t h e W a l g r e e n s i n W a y z a t a i s i n f a m o u s f o r t h e i r m o d u l a t i o n
d e s i g n . H e s t a t e d t h a t h e d o e s l i k e t h e m o d u l a t i o n o n t h e n o r t h w e s t s i d e o f t h e b u i l d i n g
a n d w o u l d l i k e t h e r e s t o f t h e b u i l d i n g t o l o o k s i m i l a r . H e a s k e d t h e a p p l i c a n t t o l o o k
c l o s e l y t o e n s u r e t h a t t h e r e m a i n d e r o f t h e b u i l d i n g i s d e s i g n e d t o t h e b e s t o f t h e i r a b i l i t y
r a t h e r t h a n j u s t m e e t t h e r e q u i r e m e n t s f o r m o d u l a t i o n .
C o u s i n e a u a s k e d i f t h e r e t a i l s t o r e w o u l d b e n e x t t o t h e d a n c e s t u d i o a n d w h e t h e r t h a t
w o u l d b e b u i l t i n t h e s e c o n d p h a s e .
R y a n A n d e r s o n r e p l i e d t h a t t h e r e t a i l s t o r e w o u l d b e i n t h e f a r e a s t e r n p o r t i o n o f t h e
b u i l d i n g w i t h t h e d a n c e s t u d i o s i n t h e m o r e w e s t e r n p a r t o f t h e b u i l d i n g .
M i t c h e l l s t a t e d t h a t p e r h a p s t h e a p p l i c a n t s h o u l d p l a n t o m a t c h t h e t r e e l a n d s c a p i n g t h a t
A l d i h a s a l o n g t h e i r p r o p e r t y t o m a k e t h e p r o p e r t i e s c o n s i s t e n t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J u l y 5 , 2 0 1 6
Finke stated that the applicant has a thorough planting plan for the property. He stated
that there would be a condition of the variance that would require the applicant to
provide streambank restoration as a condition of the variance.
Mitchell opened the public hearing at 7:30 p.m.
Jim Tiller, in representation of Arnt Hamel Properties, stated that this building will be the
first thing people will see as they drive into Medina and should be an attractive high
quality building, which he believes that it will be. He believed that the project should be
approved without major changes.
Moved by Anderson, seconded by Cousineau, to close the public hearing at 7:33 p.m.
Motion passed unanimously.
Mitchell stated that he would like to see the entire building be brick, as he would prefer a
unified structure.
Cousineau agreed that she also prefers the brick, as it looks like two different buildings
otherwise.
Pederson commented that he really likes the windows.
Mitchell stated that he prefers the red brick.
Ryan Anderson replied that the precast material is chosen for the majority of the building
as it is more energy efficient than the brick. He noted that the applicant plans to build
phase two sooner rather than later and the precast material can be easily matched to
ensure the two phases build together. He stated that the precast material is much more
efficient and seals tighter to make it much more energy efficient.
Mitchell stated that the brick pillars for modulation have no architectural purpose and he
would much prefer the brick facing.
Finke stated that the proposed materials are available for the Council to see in the front
of the chambers. He stated that the precast material is an allowed material for the
district, but stated that perhaps the concrete material is not high enough quality for the
district.
Cousineau stated that perhaps the precast material could be color matched to the brick
which would make the building more consistent. She stated that there would probably
be a difference in cost to use brick for the entire building.
Ryan Anderson stated that there would be a cost difference but was unsure of the exact
details as he is not the architect for the project.
Finke stated that the applicant and staff could work on the architectural details.
Mitchell suggested that the item be tabled in order to better engineer the architectural
details.
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Medina City Council Meeting Minutes 4
July 5, 2016
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A n d e r s o n s u g g e s t e d t h a t p e r h a p s t h e C o u n c i l t a k e a c t i o n o n a t l e a s t t h e v a r i a n c e
t o n i g h t .
F i n k e s t a t e d t h a t a s w i t h m o s t i t e m s t h e a c t i o n r e q u e s t e d w o u l d b e t o d i r e c t s t a f f t o
p r e p a r e t h e r e s o l u t i o n s o f a p p r o v a l , n o t i n g t h a t a c t i o n c o u l d s t i l l b e m a d e c o n t i n g e n t
u p o n u p d a t e d a r c h i t e c t u r a l r e n d e r i n g s f o r r e v i e w .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o d i r e c t s t a f f t o p r e p a r e r e s o l u t i o n s
a p p r o v i n g t h e p l a t , v a r i a n c e , a n d s i t e p l a n r e v i e w r e q u e s t s f o r J u s t f o r K i x , u p o n t h e
f i n d i n g s d e s c r i b e d i n t h e s t a f f r e p o r t a n d s u b j e c t t o t h e c o n d i t i o n s r e c o m m e n d e d b y t h e
P l a n n i n g C o m m i s s i o n , c o n t i n g e n t u p o n u p d a t e a r c h i t e c t u r a l r e n d e r i n g s f o r r e v i e w .
M o t i o n p a s s e d u n a n i m o u s l y .
I X . O L D B U S I N E S S
A . J e f f r e y - J o h n s o n E a s e m e n t V a c a t i o n P u b l i c H e a r i n g C o n t i n u e d ( 7 : 4 1 p . m . )
J o h n s o n s t a t e d t h a t t h e p r o p e r t y o w n e r s a r e s t i l l d i s c u s s i n g t h e l o t l i n e r e a r r a n g e m e n t
a n d a r e n o t r e a d y f o r a c t i o n , t h e r e f o r e s t a f f r e c o m m e n d s t h a t t h e C o u n c i l r e o p e n t h e
p u b l i c h e a r i n g a n d t h e n c l o s e t h e p u b l i c h e a r i n g .
M i t c h e l l r e o p e n e d t h e p u b l i c h e a r i n g a t 7 : 4 1 p . m .
N o c o m m e n t s m a d e .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o c l o s e t h e p u b l i c h e a r i n g a t 7 : 4 1 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
X . C I T Y A D M I N I S T R A T O R R E P O R T ( 7 : 4 2 p . m . )
J o h n s o n h a d n o t h i n g f u r t h e r t o r e p o r t .
X l . M A Y O R &