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HomeMy Public PortalAbout07/05/2016 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JULY 5, 2016 The City Council of Medina, Minnesota met in regular session on July 5, 2016 at 7:03 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, and Mitchell. Members absent: Martin. Also present: City Administrator Scott Johnson, City Engineer Tom Kellogg, City Planner Dusty Finke, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:03 p.m.) III. ADDITIONS TO THE AGENDA (7:03 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:04 p.m.) A. Approval of the June 21, 2016 Special City Council Meeting Minutes Moved by Cousineau, seconded by Pederson, to approve the June 21, 2016 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the June 21, 2016 Regular City Council Meeting Minutes It was noted on page four, line three, it should state, "...the dedication these fees..." On page four, line six, it should state, would not set a bad precedent..." On page six, line 23, it should state, "...then a when more of a question of when rather than a yes or no..." Moved by Anderson, seconded by Pederson, to approve the June 21, 2016 regular City Council meeting minutes as amended subject to review by Councilmember Martin. Motion passed unanimously. V. CONSENT AGENDA (7:05 p.m.) A. Approve Quote to Replace Upper Level Carpet at City Hall with MCI Inc. B. Approve Quote to Repaint Upper Level at City Hall with Snow and Sun Painting C. Approve Fireworks Display Contract with RES Specialty Pyrotechnics for Medina Celebration Day D. Resolution No. 2016-58 Accepting Resignation of Community Service Officer Brandon Wenande E. Authorize Recruitment for Community Service Officer Position Johnson thanked Brandon Wenande for his years of service to the City of Medina. Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:07 p.m.) Medina City Council Meeting Minutes 1 July 5, 2016 A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission There was none. C. Planning Commission Finke provided a brief update of the discussions that the Planning Commission will have at their next meeting. VII. PRESENTATIONS A. CenterPoint Energy Community Partnership Grant — Kevin Busscher (7:08 p.m.) Kevin Busscher thanked the Council for allowing him to speak tonight on behalf of CenterPoint Energy. He stated that this grant program helps cities to leverage funds needed to purchase important equipment needs. He presented the City with a check for $1,560 that will be used towards the purchase of speed indicator signs. The Council thanked Mr. Busscher and CenterPoint Energy. VIII. NEW BUSINESS A. Just for Kix — Site Plan Review, Hardcover Variance, Lot Combination at 45 Highway 55 — Public Hearing (7:09 p.m.) Johnson noted that this is a request to build an 18,040 square foot building that will house dance studios with a retail element. Finke reviewed the different aspects that are before the Council for review including the Site Plan review, hardcover variance, and lot combination. He noted that the lot combination would combine the main parcel with the portion of the site that was annexed from the City of Plymouth earlier this year. He reviewed the site layout and adjacent uses noting that the applicant plans to close the existing access from Highway 55 which is proposed to be used as an emergency access point. He noted that the site is planned to be constructed in two phases, but explained that the applicant is requesting approval of both phases tonight. He provided a brief overview of the Site Plan review. He advised that the applicant proposes to fill a small 2,520 square foot wetland, but noted that the applicant proposes BMPs to make up for the lost storage capacity. He stated that the applicant requests a variance from the hardcover limitations within the Shoreland Overlay District as the site has unique circumstances because of the location of the creek and nearby intersection which would make it difficult to meet the hardcover requirement, noting that similar variances for hardcover were reviewed and approved for adjacent property. He briefly reviewed the elements related to architectural design and transportation. He reviewed the three elements of approval which would be needed, noting that the plat should first be considered, followed by the variance, and then the Site Plan. He reported that the Planning Commission reviewed the request at their meeting the previous month and found that the variance criteria were met and therefore recommended approval of all three requests subject to the conditions noted in the staff report. Ryan Anderson, ISG, spoke in representation of the applicant and noted that he is present to answer any questions the Council may have. • Medina City Council Meeting Minutes 2 July 5, 2016 " " Anderson stated that the staff report assumes that the majority of the traffic would go north and asked how that assumption was made. Finke stated that the traffic pattern would assume that the majority of the traffic would utilize the site from Highway 55 or north on CR 101. He noted that while there is growth in the area to the south of this site, that is not an elaborate network of roads and therefore the majority of the traffic would choose to travel on Highway 55 and/or CR 101. Ryan Anderson replied that a traffic study was also done in this area within the past year or two, and that also supports the logic that the majority of traffic would choose to travel in that direction. Pederson asked for details on the emergency exit and how that would be designed to ensure that it does not look like a regular exit. Ryan Anderson replied that it would most likely remain a gravel drive from Highway 55 and would follow the MnDOT protocol. Pederson stated that when you travel on Sioux Drive over the railroad tracks it does not appear to be done, as there is a big hump. Kellogg replied that he has heard similar comments and therefore a meeting was held last Friday on site. He stated that possible solutions were discussed that would solve that situation. Johnson stated that he has heard similar complaints and will pass on any updates to the City Council. Mitchell asked, and received confirmation that this is the last parcel of land in that area to develop. He asked if the pipe under Highway 55 is large enough to handle the necessary amount of storm water. Kellogg stated that the upstream culverts were studied and are sized appropriately, but was unsure of the Highway 55 culvert. Finke replied that the applicant has received approval from the Elm Creek Watershed. Mitchell commented that the Walgreens in Wayzata is infamous for their modulation design. He stated that he does like the modulation on the northwest side of the building and would like the rest of the building to look similar. He asked the applicant to look closely to ensure that the remainder of the building is designed to the best of their ability rather than just meet the requirements for modulation. Cousineau asked if the retail store would be next to the dance studio and whether that would be built in the second phase. Ryan Anderson replied that the retail store would be in the far eastern portion of the building with the dance studios in the more western part of the building. Mitchell stated that perhaps the applicant should plan to match the tree landscaping that Aldi has along their property to make the properties consistent. Medina City Council Meeting Minutes 3 July 5, 2016 Finke stated that the applicant has a thorough planting plan for the property. He stated that there would be a condition of the variance that would require the applicant to provide streambank restoration as a condition of the variance. Mitchell opened the public hearing at 7:30 p.m. Jim Tiller, in representation of Arnt Hamel Properties, stated that this building will be the first thing people will see as they drive into Medina and should be an attractive high quality building, which he believes that it will be. He believed that the project should be approved without major changes. Moved by Anderson, seconded by Cousineau, to close the public hearing at 7:33 p.m. Motion passed unanimously. Mitchell stated that he would like to see the entire building be brick, as he would prefer a unified structure. Cousineau agreed that she also prefers the brick, as it looks like two different buildings otherwise. Pederson commented that he really likes the windows. Mitchell stated that he prefers the red brick. Ryan Anderson replied that the precast material is chosen for the majority of the building as it is more energy efficient than the brick. He noted that the applicant plans to build phase two sooner rather than later and the precast material can be easily matched to ensure the two phases build together. He stated that the precast material is much more efficient and seals tighter to make it much more energy efficient. Mitchell stated that the brick pillars for modulation have no architectural purpose and he would much prefer the brick facing. Finke stated that the proposed materials are available for the Council to see in the front of the chambers. He stated that the precast material is an allowed material for the district, but stated that perhaps the concrete material is not high enough quality for the district. Cousineau stated that perhaps the precast material could be color matched to the brick which would make the building more consistent. She stated that there would probably be a difference in cost to use brick for the entire building. Ryan Anderson stated that there would be a cost difference but was unsure of the exact details as he is not the architect for the project. Finke stated that the applicant and staff could work on the architectural details. Mitchell suggested that the item be tabled in order to better engineer the architectural details. • Medina City Council Meeting Minutes 4 July 5, 2016 " Anderson suggested that perhaps the Council take action on at least the variance tonight. Finke stated that as with most items the action requested would be to direct staff to prepare the resolutions of approval, noting that action could still be made contingent upon updated architectural renderings for review. Moved by Anderson, seconded by Cousineau, to direct staff to prepare resolutions approving the plat, variance, and site plan review requests for Just for Kix, upon the findings described in the staff report and subject to the conditions recommended by the Planning Commission, contingent upon update architectural renderings for review. Motion passed unanimously. IX. OLD BUSINESS A. Jeffrey -Johnson Easement Vacation  Public Hearing Continued (7:41 p.m.) Johnson stated that the property owners are still discussing the lot line rearrangement and are not ready for action, therefore staff recommends that the Council reopen the public hearing and then close the public hearing. Mitchell reopened the public hearing at 7:41 p.m. No comments made. Moved by Anderson, seconded by Cousineau, to close the public hearing at 7:41 p.m. Motion passed unanimously. X. CITY ADMINISTRATOR REPORT (7:42 p.m.) Johnson had nothing further to report. Xl. MAYOR & CITY COUNCIL REPORTS (7:42 p.m.) Anderson advised of a recent joint training held by the Loretto and Maple Plain Fire Department he attended regarding emergency planning for a potential train derailment. Cousineau agreed that she also learned a lot from that training. Mitchell echoed those comments noting that it is difficult to determine what could be leaking when a train derails and therefore how to handle the situation. The Council discussed the possible methods of notification that other cities use, noting that Medina uses the door to door approach for evacuation. XII. APPROVAL TO PAY THE BILLS (7:45 p.m.) Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003711 E- 003725E for $50,699.46, order check numbers 44494-44544 for $162,264.21, and payroll EFT 507250-507276 for $47,739.34. Motion passed unanimously. XIII. ADJOURN Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:45 p.m. Motion passed unanimously. Medina City Council Meeting Minutes 5 July 5, 2016 " Bob Mitchell, Mayor Att t: d) Jo I Gallup, City Cle Medina City Council Meeting Minutes 6 July 5, 2016 " ORDER CHECKS JUNE 21, 2016 - JULY 5, 2016 44494 AVE MARIA ACADEMY $150.00 44495 BAUMTROG, JOSEPH/AUDREY $500.00 44496 CENTURYLINK $195.25 44497 DAVID WEEKLEY HOMES $15,000.00 44498 DUAN, DANA $250.00 44499 KHAN, MUHAMMAD $150.00 44500 DAN OR PAM PATNODE $250.00 44501 PERIAKARUPPAN, PAPPU/MUTHU $210.00 44502 RESCHENBERG, THOMAS/MARY $150.00 44503 YABLONSKY, SUSIE $250.00 44504 ALI, MATEEN $700.00 44505 BHATT, DERESH & RASHMI $150.00 44506 COLLODORA, JAMIE $500.00 44507 EMILY DOE $250.00 44508 LAMBERT, PETER $250.00 44509 MCKEVITT, CHRIS/K-LYNN $0.00 44510 PITNEY BOWES $761.88 44511 MCKEVITT, CHRIS/K-LYNN $250.00 44512 292 DESIGN GROUP INC $7,542.10 44513 BUDGET PRINTING $14.67 44514 CONTEMPORARY IMAGES $1,745.92 44515 DPC INDUSTRIES INC $2,297.60 44516 ECM PUBLISHERS INC $151.07 44517 ENGEL WATER TESTING INC $380.00 44518 GRAFIX SHOPPE $1,240.00 44519 HD SUPPLY WATERWORKS LTD $4,071.75 44520 HENN CTY RESIDENT/REAL ESTATE $47.00 44521 HOLIDAY FLEET $2,424.19 44522 INDOOR AUTO $985.63 44523 INTERSTATE ALL BATTERY $249.75 44524 KENNEDY & GRAVEN CHARTERED $22,662.84 44525 LARKIN AUTO $728.30 44526 LAW ENFORCEMENT LABOR $392.00 44527 LEXISNEXIS RISK DATA MGMT INC $39.50 44528 CITY OF LONG LAKE $6,315.75 44529 MADISON NATIONAL LIFE $629.15 44530 MARCO INC $29.21 44531 METROPOLITAN COUNCIL $19,681.20 44532 MIDSTATE CRANE SERVICE INC $701.25 44533 NAPA OF CORCORAN INC $18.07 44534 NORTHERN TECHNOLOGIES INC $2,071.50 44535 OFFICE DEPOT $121.20 44536 ROLF ERICKSON ENTERPRISES INC $7,450.61 44537 SCHMIDT CURB COMPANY INC $4,550.00 44538 SOUTHWEST NEWSMEDIA $124.00 44539 ST PAUL STAMP WORKS INC $21.65 44540 STREICHER'S $3,943.91 44541 SUN LIFE FINANCIAL $537.90 44542 TEGRETE CORP $1,267.86 44543 TIMESAVER OFFSITE $203.00 44544 WSB & ASSOCIATES $49,658.50 Total Checks $162,264.21 Medina City Council Meeting Minutes 7 July 5, 2016 ELECTRONIC PAYMENTS JUNE 21, 2016—JULY 5, 2016 003711E KONICA MINOLTA $168.48 003712E MARCO (LEASE) $1,039.29 003713E MEDIACOM OF MN LLC $219.90 003714E WRIGHT HENN COOP ELEC ASSN $1,863.74 003715E SELECT ACCOUNT $6.04 003716E MINNESOTA, STATE OF $1,175.00 003717E PR PERA $14,194.07 003718E PR FED/FICA $15,612.06 003719E PR MN Deferred Comp $2,360.00 003720E PR STATE OF MINNESOTA $3,180.94 003721E SELECT ACCOUNT $793.12 003722E CITY OF MEDINA $19.00 003723E FARMERS STATE BANK OF HAMEL $20.00 003724E VALVOLINE FLEET SERVICES $156.87 003725E XCEL ENERGY $9,890.95 Total Electronic Checks $50,699.46 PAYROLL DIRECT DEPOSIT JUNE 29, 2016 507250 ALTENDORF, JENNIFER L $1,314.63 507251 BARNHART, ERIN A. $1,968.17 507252 BELLAND, EDGAR J $2,576.45 507253 BOECKER, KEVIN D. $2,571.79 507254 CONVERSE, KEITH A $1,972.66 507255 DINGMANN, IVAN W $1,533.70 507256 DOMINO, CHARMANE $1,808.51 507257 ENDE, JOSEPH $1,633.49 507258 FINKE, DUSTIN D. $2,132.00 507259 GALLUP, JODI M $1,679.02 507260 GLEASON, JOHN M. $2,111.42 507261 GREGORY, THOMAS $1,839.75 507262 HALL, DAVID M. $2,046.99 507263 JESSEN, JEREMIAH S $2,134.94 507264 JOHNSON, SCOTT T. $2,288.50 507265 KLAERS, ANNE M $1,290.90 507266 LANE, LINDA $1,550.58 507267 LEUER, GREGORY J. $2,154.90 507268 MCGILL, CHRISTOPHER R $1,509.39 507269 MCKINLEY, JOSHUA D $1,374.25 507270 NELSON, JASON $2,585.18 507271 PETERSON, DEBRA A $1,663.15 507272 REINKING, DEREK M $1,569.50 507273 SCHERER, STEVEN T. $2,307.58 507274 STAPLE, AMANDA $467.45 507275 VIEAU,CECILIA M. $1,151.66 507276 WENANDE, BRANDON S $502.78 Total Payroll Direct Deposit $47,739.34 Medina City Council Meeting Minutes 8 July 5, 2016