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Home My Public Portal About07/05/95 CCM100 ORDER CHECKS - JULY 5, 1995 14742 A T & T $ 11.26 14743 Albinson 267.65 14744 American Linen Supply 40.20 14745 Wesley Bendickson 100.00 14746 Bonestroo, Rosene, Anderlik 5,820.71 14747 Budget Printing 133.66 14748 Buffalo Bituminous 24,125.21 14749 Classic Cleaning 191.70 14750 Commercial Life Ins. Co. 86.35 14751 Commissioner of Revenue 812.20 14752 Delta Dental 669.45 14753 James Dillman 75.00 14754 Robert Dressel 75.00 14755 E-Z-Recycling 2,132.58 14756 Equal Net 46.10 14757 Farmers State Bank of Hamel 3,713.88 14758 First Trust National Association 582.75 14759 Fortin Hardware 74.53 14760 Greater N.W. Office of R.E. Assess 2,326.02, 14761 Jim Hatch Sales 95.55 14762 Hennepin Co. Treas 1,317.00 14763 Jeffrey Karlson 207.95 14764 Lake Business Supply 13.27 14765 Lathrop Paint 106.71 14766 Long Lake Tractor 50.98 14767 Medcenters Health 2,234.82 14768 Medica 3,330.51 14769 Metro. Council Wastewater Svc. 8,460.00 14770 Metropolitan Council 15,147.00 14771 Minnegasco 66.75 14772 Minnesota Conway 276.75 14773 Minnesota Dept. of Revenue 873.00 14774 Minnesota State Treasurer 989.80 14775 Mothers Motors/Loretto Towing 38.34 Vsi 14776 MTI Distributing 173.56 � 14777 Northern States Power 2,558.86 14778 Northern States Power 660.57 )-; 14779 Olsen Chain & Cable 63.58 14780 Otten Bros. Nursery 35.94 14781 P.E.R.A. 2,497.59 14782 Pioneer -Sarah Creek 473.00� 14783 Postmaster 500.0� 14784 Prolawns Assn. on the Lake 2,035.00 14785 Quill Corp 18.41 14786 Richard Rabenort 110.83 14787 Randy's Sanitation 197.03 14788 Laurie Scherer 17.76 14789 Steven Scherer 75.00 14790 SOMA, Inc. 195.8 14791 Twin City Office 243.63 14792 Twin City Water Clinic 20.00 14793 U.S. west Cellular 120.71�� 14794 U.S. West Communications 309.06 !� 14795 University of Minnesota 40.00 14796 City of Wayzata 17.00 14797 Westside wholesale Tire 25.12 14798 Wright -Hennepin security Svc 35.41 14799 Wright -Hennepin Electric 1,120.34 $86,036.86 101 PAYROLL CHECKS - JULY 5, 1995 14412 Robert Dressel $ 830.97 14413 Anne E. Theis 207.79 14414 Ann C. Thies 138.52 14415 John B. Ferris 138.52 14416 Philip K. Zietlow 138.52 14417 James R. Johnson 138.52 14418 Steven T. Scherer 859.47 14419 Richard R. Rabenort 1,257.17 14420 Michael J. Rouillard 998.98 14421 Scott A. Stillman 1,034.59 14422 James D. Dillman 1,185.95 14423 Robert P. Dressel 1,040.72 14424 Edgar J. Belland 1,022.25 14425 Jeffrey E. Karlson 1,188.63 14426 Cecilia M. Vieau 683.88 14427 Laura L. Sulander 859.45 14428 Sandra L. Larson 739.07 14429 Joseph R. Heyman 848.57 14430 Jon D. Priem 771.80 14431 Luke N. Vigoren 402.25 $14,485.62 102 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 5, 1995 The City Council of Medina, Minnesota met in regular session on July 5, 1995 at 7:30 p.m. in the City Hall Council Chambers. Mayor Anne Theis presided. Members Present: John Ferris, James Johnson, Ann Thies, Philip Zietlow, and Mayor Theis. Members Absent: None. Also Present: Police Chief Rick Rabenort, Public Works Director Jim Dillman, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron Batty and Clerk -Treasurer Jeff Karlson. 1. Adoption of the Agenda MOVED BY FERRIS, SECONDED BY THIES, TO ADOPT THE AGENDA WITH THE FOLLOWING ADDITION: (1) UPDATE OF LONG LAKE IMPROVEMENT PROJECT MOTION PASSED UNANIMOUSLY. 2. Consent Agenda MOVED BY ZIETLOW, SECONDED BY THIES, TO ADOPT THE CONSENT AGENDA, AS FOLLOWS: (1) APPROVAL OF GAMBLING LICENSE AND BEER PERMIT FOR HOLY NAME CHURCH MOTION PASSED UNANIMOUSLY. 3. NRA Foundation -- Request for Lawful Gambling License The NRA Foundation submitted an application for a gaming license in order to hold a fund raiser at the Medina Entertainment Center on November 29, 1995. The council was not satisfied that enough information had been provided, particularly the name of the local person responsible for the event. MOVED BY ZIETLOW, SECONDED BY THIES, TO TABLE THE NRA'S REQUEST FOR A GAMING LICENSE UNTIL THE COUNCIL HAS BEEN PROVIDED WITH MORE INFORMATION. MOTION PASSED UNANIMOUSLY. 4. Minutes MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO APPROVE THE MINUTES OF THE JUNE 20, 1995 REGULAR MEETING, AS AMENDED, AS FOLLOWS: • Page 5, item 10, paragraph 1, line 7, to read, "...staff involved to determine if this was a fiscally responsible project." • Page 5, item 10, paragraph 3, to read, "...construction plan if it would not significantly clean up Long Lake." 103 • Page 5, item 11, paragraph 1, line 1, to read, "...Lundgren Bros. Construction had begun development of Foxberry Farms and he was concerned that the heart of the mature forest area might be destroyed." MOTION PASSED UNANIMOUSLY. 5. Woodridge Church -- Conditional Use Permit for a Church Loren Kohnen presented a list of 35 conditions that the Planning Commission recommended for adoption before the council approved a conditional use permit for Woodridge Church, 1432 County Road 24. Kohnen said staff was satisfied that all the issues had been taken of by the applicant. Kohnen recommended that two conditions be re -worded and one more added, as follows: • No. 1: The driveway will be located west of the tree line, but not on the life estate parcel. • No. 10: When the life estate is removed from the property on which the existing house and outbuilding are located, the city may require that the driveway entrance be moved to where the existing house is. • Add no. 36: A complete site plan must be provided to the city and approved by staff and the city council before the conditional use permit is approved. Considerable discussion took place on the following issues, each related to a condition set forth by the Planning Commission: • Numbers 21 and 22 addressed ordinance changes and a CUP amendment for future church expansion. John Ferris said these items were more informational than conditional. The council agreed to strike these two conditions. • Number 18 said "No outdoor church services." John Ferris said the intent was not to prohibit sunrise services or wedding services. The council agreed to exclude this language from the CUP. • There was some concern about amplification if outdoor activities were allowed. No outside amplification was added to number 17. However, the church could receive permission to use sound equipment for special events by obtaining a special permit. • Number 10 provided that Woodridge Church would be responsible for the construction of turn lanes on County Road 24 if they would be needed. The council agreed to re -word the condition to say that the church was responsible to take corrective action if the city determined there was a problem. • Number 8 included the statement that no light should be cast directly on any other property or right-of-way. The word "public" was added in front of right-of-way. • Language was added to number 27 which provided that any dredging was the responsibility of the church. • Number 35 confirmed that signs were to be approved according to the city ordinance. 104 MOVED BY JOHNSON, SECONDED BY MAYOR THEIS, TO AUTHORIZE STAFF TO PREPARE A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO WOODRIDGE CHURCH WITH 32 OF THE 35 CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION, INCLUDING THE REVISIONS MADE BY THE CITY COUNCIL TO SIX OF THE CONDITIONS AND THE ADDITION OF NUMBER 36 RELATED TO SITE PLAN APPROVAL BY STAFF AND COUNCIL. THE TOTAL NUMBER OF CONDITIONS IS 33. MOTION PASSED UNANIMOUSLY. 6. James and Tracy Otis -- Setback Variance for Deck Addition James and Tracy Otis, 500 Ridgeview Circle, requested a 10' 10" setback variance to enlarge their 12' x 12' deck to 26' x 12'. They had applied for and received a rear yard setback variance for the existing deck in 1987. The deck addition would be no closer to the property line than the existing deck. The hardship was a double -fronted lot. The Planning Commission recommended that the variance be approved. MOVED BY THIES, SECONDED BY ZIETLOW, TO DIRECT STAFF TO PREPARE A RESOLUTION GRANTING A SETBACK VARIANCE TO JAMES AND TRACY OTIS FOR A DECK ADDITION BECAUSE OF THE HARDSHIP OF A DOUBLE -FRONTED LOT. MOTION PASSED UNANIMOUSLY. 7. Thomas and Vickey Debrowski -- Lot Combination Thomas and Vickey Debrowski, 550 Navajo Road, wished to combine two vacant lots into one. Loren Kohnen said the City Council would have to hold a public hearing to vacate the drainage and utility easements on either side of the existing lot line which separated Lots 2 & 3, Tuckborough Farm Addition. The Planning Commission recommended approval of the replat with the easements vacated. MOVED BY THIES, SECONDED BY MAYOR THEIS, TO CONDUCT A PUBLIC HEARING ON AUGUST 1, 1995 TO CONSIDER THE VACATION OF DRAINAGE AND UTILITY EASEMENTS ON LOTS 2 AND 3, BLOCK 1, TUCKBOROUGH FARM ADDITION, IN CONJUNCTION WITH THOMAS AND VICKEY DEBROWSKI'S REQUEST FOR A LOT COMBINATION; AND TO DIRECT THE CITY CLERK TO PUBLISH AND POST A HEARING NOTICE AS REQUIRED BY LAW. MOTION PASSED UNANIMOUSLY. 8. Hennepin County Public Works Facility Shawn Gustafson said that staff had reviewed the Environment Assessment Worksheet (EAW) for the Hennepin County Public Works Facility and felt that the document was ready to be distributed for the 30 day comment period. Gustafson said the next step was for the city to order the distribution of the EAW to Environmental Quality Board (EQB) and other concerned agencies. MOVED BY THIES, SECONDED BY FERRIS, TO ACKNOWLEDGE RECEIPT OF THE EAW AND TO BEGIN THE DECISION -MAKING PROCESS BY APPROVING ITS DISTRIBUTION TO THE ENVIRONMENTAL QUALITY BOARD AND CONCERNED 105 AGENCIES AND REQUESTING PUBLICATION OF NOTICE OF AVAILABILITY IN EQB MONITOR. MOTION PASSED UNANIMOUSLY. 9. Dennis Hecker Plat for Walden Acres Ron Batty said he received a faxed copy of a signed driveway easement and signed consent of easement document from the bank which were needed in order for Dennis Hecker to obtain final plat approval for Walden Acres. Batty recommended that the final plat be approved with the condition that the resolution not be signed until he had an opportunity to review the original document. MOVED BY FERRIS, SECONDED BY ZIETLOW, TO ADOPT RESOLUTION NO. 95- 22, "RESOLUTION GRANTING FINAL APPROVAL OF WALDEN ACRES," SUBJECT TO THE REVIEW AND APPROVAL OF ORIGINAL DOCUMENTS BY CITY ATTORNEY RON BATTY. AYES: FERRIS, JOHNSON, THIES, ZIETLOW, AND MAYOR THEIS. NAYS: NONE. RESOLUTION NO. 95-22 ADOPTED ON 5-AYE AND 0-NAY VOTE. 10. Vacation of Street and Utility Easement In a memo to the City Council, Planning and Zoning Assistant Sandie Larson confirmed that the easement along the southerly boundary of the Navajo Hills subdivision which had been vacated in 1988 was a 60 foot easement and not 30 feet as mentioned in the July 5, 1988 minutes. MOVED BY ZIETLOW, SECONDED BY FERRIS, TO AFFIRM THAT THE PROCEDURE FOR VACATING THE 60 FOOT ROAD EASEMENT LOCATED IN THE NAVAJO HILLS SUBDIVISION WAS LEGAL AND PROPER; AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY DOCUMENTS. MOTION PASSED UNANIMOUSLY. 11. Consideration of Tree Preservation Ordinance Jim Dillman provided copies of tree preservation ordinances from the cities of Eden Prairie, Maple Grove, Plymouth, and White Bear Lake. In regard to the Foxberry Farms development, Dillman said the preservation of trees was addressed in the March 2, 1993 council minutes, but nothing was carried through. Loren Kohnen pointed out that Mike Pflaum of Lundgren Bros. Construction told him that Lundgren was trying to save every tree that they could. Shawn Gustafson said he received about two calls per month from Lundgren asking how they could preserve the trees. Ron Batty said the preservation of trees was not included in the development agreement. Batty said as the additional phases of the development proceeded, the preservation of trees could be included in future development agreements. 106 Wally Doerr said he would like to see the District DNR Forester work with the city and Lundgren on the maintenance of the forests in the area. Gustafson said the loss of trees came mainly from the width of the right-of-way Anne Theis said the council could talk to the Planning Commission about drafting a tree ordinance. Phil Zietlow said maybe the city needed to establish a policy and not an ordinance. Zietlow said the policy could be tied to economics. MOVED BY ZIETLOW, SECONDED BY FERRIS, TO DIRECT THE PLANNING COMMISSION TO REVIEW THE CONCERNS OF THE COUNCIL REGARDING THE UNNECESSARY DESTRUCTION OF TREES AND TO BRING BACK TO THE COUNCIL A RECOMMENDATION ON HOW TO HANDLE THE PRESERVATION OF TREES ON NEW DEVELOPMENT SITES. MOTION PASSED UNANIMOUSLY. 12. Change Order No. 1 for Clydesdale Trail Improvement Shawn Gustafson said Change Order No. 1 for the Clydesdale Trail Street and Utility Improvement project resulted in the addition of $9,003.50 to the Contract amount. The revised Contract amount was $205,904.00. Gustafson said this change order provided for an extension of a 4-inch sanitary sewer service line and 8-inch water main for the Transtech Communications building. Gustafson said Thorpe Distributing and Transtech were assessed over $270,000 and the total cost of the project would be within 1 % of this amount, including the change order amount. Ron Batty pointed out that he had called Gustafson to ask if this would increase the assessment amount for Transtech. The answer was that nothing had to be changed. MOVED BY FERRIS, SECONDED BY THIES, TO APPROVE CHANGE ORDER NO. 1 FOR THE CLYDESDALE TRAIL STREET AND UTILITY IMPROVEMENT PROJECT IN THE AMOUNT OF $9,003.50. MOTION PASSED UNANIMOUSLY. 14. Sale of Vehicles Rick Rabenort said the police department had several vehicles to sell, including a pickup truck, a van, and three squad cars. The pickup and van came from DWI forfeitures. Rabenort said the Army National Guard was willing to provide a 4-wheel drive pickup to the city at no cost. The only expense to the city would be a paint job. MOVED BY MAYOR THEIS, SECONDED BY ZIETLOW, TO AUTHORIZE THE CITY CLERK TO PLACE AN ADVERTISEMENT IN THE CITY'S OFFICIAL NEWSPAPER FOR THE SALE OF SURPLUS SQUAD CARS AND EQUIPMENT AND FORFEITURE VEHICLES. MOTION PASSED UNANIMOUSLY. 107 Phil Zietlow said the city needed to establish a policy on how long police vehicles should be kept. This would include a capital cost versus maintenance cost comparison to determine where the optimum point would be for getting rid of the squad cars. 15. Animal Control Impound Contract MOVED BY MAYOR THEIS, SECONDED BY ZIETLOW, TO APPROVE THE "ANIMAL CONTROL IMPOUND CONTRACT" BETWEEN THE CITY OF MEDINA AND THE HUMANE SOCIETY OF WRIGHT COUNTY TO PROVIDE ANIMAL IMPOUND SERVICES FOR STRAY DOGS OR CATS. MOTION PASSED UNANIMOUSLY, 16. SAFE & SOBER Enforcement Project Rick Rabenort said Medina had an opportunity to participate in a Minnesota Department of Public Safety program entitled, "SAFE AND SOBER COMMUNITIES," during the period from October 1, 1995 through September 30, 1996. Rabenort said the state would reimburse the City of Medina for officers overtime pay during specific periods of enforcement for drunk driving, speeding, curfew, and seatbelt violations. MOVED BY JOHNSON, SECONDED BY THIES, TO ADOPT RESOLUTION NO. 95- 22B, "RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT" BETWEEN THE CITY OF MEDINA AND THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY IN CONJUNCTION WITH THE STATE'S "SAFE AND SOBER COMMUNITIES" PROJECT. AYES: FERRIS, JOHNSON, THIES, ZIETLOW AND MAYOR THEIS. NAYS: NONE. RESOLUTION NO. 95-22B ADOPTED ON A 5-AYE AND 0-NAY VOTE. 17. Establishment of Special Revenue Fund Jeff Karlson recommended that a special revenue fund be established to record revenues and expenditures from the sale of forfeited vehicles. Karlson said according to state statute, the money could only be used for DWI enforcement, training, and education. MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO AUTHORIZE THE ESTABLISHMENT OF A POLICE SPECIAL REVENUE FUND TO RECORD REVENUES AND EXPENDITURES FROM THE SALE OF DWI -RELATED AND DRUG -RELATED VEHICLE FORFEITURES. MOTION PASSED UNANIMOUSLY. 18. Redemption of 1987 G.O. Improvement Bonds Jeff Karlson said the city's financial advisor, Jeanne Vanda of Public Financial Management, talked to him about calling $135,000 of outstanding bonds on the 1987 G.O. Improvement Bonds. The remaining principal payments were $65,000 with a 6.25% coupon and $70,000 with a 6.40% coupon. John Ferris asked what the savings would be. 108 Karlson said the city could save approximately $1500 in fiscal agent fees and some interest. Ferris pointed out there would also be some expense in calling the bonds. He said the amount of savings was insignificant and was not worth calling the bonds early. MOVED BY FERRIS, SECONDED BY THIES, TO NOT EXERCISE THE OPTION TO CALL IN THE $135,000 OUTSTANDING DEBT BALANCE OF THE SERIES 1987 G.O. IMPROVEMENT BONDS. MOTION PASSED UNANIMOUSLY. 19. Long Lake Improvement Project Phil Zietlow said the attitude of many people working on the Long Lake Improvement Project was that rich Medina homeowners were the major contributors of pollution going into Long Lake. Zietlow said a meeting had been scheduled on July 6 which would include representatives from the Minnehaha Creek Watershed District, Wenck Associates, Bonestroo, and the city. He said Senator Gen Olson had taken an interest in the project and might be at the meeting to hear the discussion. Zietlow said the purpose of the meeting was to discuss whether or not this project was fiscally responsible. He added that the main objective was to bring common sense to the table. Zietlow said the data did not add up and needed to be examined more thoroughly. 20. Payment of Bills MOVED BY THIES, SECONDED BY FERRIS, TO APPROVE PAYMENT OF ORDER CHECK NUMBERS 14742-14799 FOR $85,836.86 AND PAYROLL CHECK NUMBERS 14412-14431 FOR $14,485.62. MOTION PASSED UNANIMOUSLY. 21. Adjournment MOVED BY ZIETLOW, SECONDED BY MAYOR THEIS, TO ADJOURN THE MEETING AT 9:36 P.M. MOTION PASSED UNANIMOUSLY. ATTEST: Je‘Won, C July 5, 1995 ler -Treasurer Anne E. Theis, Mayor