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HomeMy Public PortalAboutMinutes-01/23/2013CITY OF TIFFIN Minutes Regular City Council Meeting Wednesday, January 23, 2013 Springmier Library at CCA Middle School The Tiffin City Council met in regular session on Wednesday, January 23, 2013 at the Springmier Library in the CCA Middle School. Mayor Berner called the meeting to order at 6:34 p.m. Roll call vote: Mike Ryan, Joan Kahler, Jim Bartels, Peggy Upton, Royce Phillips. Also present: Engineer Frederick, Public Works Director Mehmen, Parks Employee Walls, Administrator Jackson. Absent: none. Mayor Berner indicated would like to move Charbon Resolution to above Unfinished Business, since someone from Charbon was in attendance. Motion made by Ryan to approve agenda and the recommended modification to move Charbon, seconded by Upton to approve the agenda. All ayes. Motion carried unanimously. Community /Citizen Forum Leroy White: addressed Council and claimed in December the City broke his storm door while posting a notice. It cost around $59 to fix. Public Works Director Mehmen commented he did not do any damage. Administrator Jackson added that there is no proof that the City actually damaged the screen door. Motion by Ryan to pay for half of the damages as a good -faith offer, seconded by Upton. Council Person Ryan also indicated that Public Works and the City is considerate of everyone's property in town. Ayes = Upton, Bartels, Ryan, Kahler Nays = Phillips. Motion passed. HR Green -Water Tower Update: Mr. Marsh indicated the foundation drawing was approved and should be starting within the next few weeks and apologized for the delay. Maguire Iron asked for a one -month extension and HR Green rejected the request. The water tower will be operational by the end of October. Mayor Berner commented that he received an updated schedule showing on -time completion. Advanced Systems presentation: PowerPoint showing the ease to use and locate documents, how it is paperless and convenient, works for disaster recovery and safety. Community Fund presentation: Mr. Sentman and Mr. Davis discussed the desire for a Community Center and possibly have a farmer's market. They previously completed the picnic shelter at City Park. They have the ability to fund drive and get the community involved. The University of Iowa Credit Union site in town will be vacated by the end of the year, around 3,000 sq. ft., might be able to offer a discount or donation to the City for a year to be utilized as a temporary City Hall. Pavables Motion by Kahler, seconded by Bartels to approve the payables. Ayes = Upton, Bartels, Ryan, Kahler Nays = Phillips. Motion carried. Public Hearing Mayor Berner opened the public hearing on Adopting the 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009 International Fire Code at 7:28 p.m. Council Person Upton moved to open the public hearing, seconded by Ryan. All ayes. Motion carried. Building Inspector Shay discussed updating the Codes from 2006 to 2009 and all other Codes to current. No community input and no written comments received. Mayor Berner closed the public hearing at 7:30 p.m. Motion by Upton, seconded by Ryan to close the public hearing. All ayes. Motion carried. Mayor Berner opened the public hearing on Amending the Municipal Code to include a Sewer Exception at 7:30 p.m. Council Person Ryan motioned to open the public hearing, seconded by Upton. All ayes. Motion carried. No community input and no written comments received. Mayor Berner closed the public hearing at 7:31 p.m. Motion by Bartels, seconded by Kahler to close the public hearing. All ayes. Motion carried. Resolution 2013 -012 Approving Site Plan Acreages for Charbon Farms LLC: Adding offices and a grain bin. Motion by Kahler to approve, seconded by Ryan. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Resolution passed. Unfinished Business Annexation discussion: MSA worked with Council to provide talking points and the reasons to voluntarily annex into Tiffin. Some general topics: Comprehensive Plan, community character, taxes are the almost the same, advantageous for the city to point out nothing much would change vs. Coralville, dealing directly with the city and local. Council Person Phillips pointed out there is urgency in annexing this portion of land, Coralville has it listed in their Comp Plan to come across 380. Engineer Hart informed Council there was an attempt in the 90's to annex this property; and through the courts, it had to be released. The county supports this annexation now. MSA will be forwarding information in a few days. Concession Stand discussion: Parks Employee Walls stated it will be on the south end of the trail to make barrier to the tracks. There will be satellite areas around the ball diamonds. The size will be a little smaller than the High School concession stand, but we will have a larger serving area, ample counter space and a food prep area. Council Person Ryan asked if there was water in the main area, Walls confirmed there will be a sink installed to wash their hands. Council Person Upton asked about storm shelter and Walls followed with the bathrooms could serve for that purpose. Building Inspector Shay indicated not to use the term storm shelter because if we don't meet storm shelter requirement the City might be liable. There will also be additional concrete shelter like 10' X 10' that will be done in -house at a cost of around $1,000 each that will be big enough to hold two tables. Mayor Berner wants the cost of getting sanitary sewer. Council Person Ryan suggested we get ahold of the Community Fund to help furnish the stand. Council Person Upton confirmed we can build the concession stand because the REAP swap has been completed. Engineer Hart reminded council there will have to be a public hearing and bidding. Motion by Ryan to approve to get drawings and a bid on construction on the design provided by Walls, seconded by Kahler. Ayes — Upton, Bartels, Ryan, Kahler Nay = Phillips. Motion passed. 2013 CIP list discussion: Mayor Berner created a bulleted listing of what could get done by June 30th -to spend the saved TIF funds. There should be one Resolution including all of these items to get done simultaneously because it is cheaper to get all done at once. One topic was the parking at the ball diamonds with a connecting road. Discussion regarding speeding, speed bumps, overflow parking and gating the road were all discussed. Motion by Bartels to do the parking lot that surrounds the ball diamonds and a North -South parking lot, not to include a through street, but also adding sidewalks, seconded by Ryan. Ayes = Phillips, Upton, Bartels, Ryan, Kahler Nays = none. Other item topics were: overlay on Roberts Ferry Road, Replacement of anything less than a 6" water main in the old part of town, Removal of islands on Roberts Ferry Road, Paving Jasper North of HWY 6 (to top of hill), Potter Street parking lot paving (with trail to the walking bridge), Motion by Upton to create a Resolution to go forward, seconded by Ryan. Ayes = Phillips, Upton, Bartels, Ryan, Kahler Nays = none. Motion passed. New Business Resolution 2013 -011 Setting a date for public hearing for FY2014 Budget: Motion made by Upton to have the public hearing set for 02/13/13, seconded by Ryan. All ayes. Motion carried. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays = none. Resolution passed. Ordinance 2013 -322 Adopt the 2009 International Building Code, 2009 International Residential Code, 2011 National Electrical Code, 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009 International Fire Code and Amending the Municipal Code of Tiffin, Iowa, Chapter 155, Building Codes, to Include an Exception Under 155.02 Fire Safety Provisions and Update the Building Code Provisions, and Amending Provisions of the Municipal Code of Tiffin, Iowa, Chapter 156, Housing Code, to Update Building Code Provisions— 1st reading: Motion made by Ryan to approve Ordinance 2013 -322, seconded by Bartels. Ayes = Phillips, Upton, Bartels, Ryan, Kahler Nays = None First reading passed. Alliant Energy temp sub - station: Jackson informed council of the upgrade that will take a few months. Engineer Frederick commented they will have a 3D version of Ireland & the sidewalks to the tunnel. Closed Session Code of Iowa Ch 21.5j Real Estate Discussion. Motion by Ryan to enter into closed session at 9:43 p.m., seconded by Kahler. All ayes. Motion carried. Motion made by Upton to end the closed session at 9:48 p.m., seconded by Bartels. All ayes. Motion carried. Motion by Ryan for the Mayor and City Clerk to proceed with a final offer of $165,000 to meet the counter offer, seconded by Upton. Mayor Berner will make verbal offer & the attorney will write up. Ayes = Upton, Bartels, Ryan, Kahler Nay = Phillips. Motion passed. Motion by Upton, seconded by Ryan to adjourn the meeting at 9:49 p.m. All ayes. Motion carried unanimously. /,sue Mic okson, City • ministrator/Clerk Steven L. Berner, Mayor January 23, 2013