HomeMy Public PortalAboutCapital Planning Committee -- 2010-02-02 Minutes Capital Plan Committee
February 2, 2010
Minutes
The meeting was called to order at 10:05 a.m.
Present were James Vachon, Lisa Vitale, Lisa Souve and Charles Sumner. Also
attending were Suzanne Teuteberg, the Brewster Ladies Library Director and
Susan Bugden, Bd. of Directors.
Ms. Teuteberg handed out a list of the library's capital requests proceeding with
updating and refurbishing of public conference rooms. The library lacks much of
the equipment that other town libraries offer to the public, such as audio, video
and telecommunication equipment. To add to that the rooms are unappealing
and it is time to update them. The cost is estimated at $30,000 and they had
moved the date forward to 2012.
The inside painting was complete in 1996 and is scheduled to be done in 2012
also.
She commenced to talking about adding an archival room within the library for
all the historical material which is now spread out all over the library. They will
use the same architect that they had for the renovation. They will need to get
three quotes each for construction and for the HVAC they will need, as this space
must be a climate controlled room. The cost is expected to be under $50,000.
The Library Trustees are getting quotes since they think that is the best way to
go.
Ms. Teuteberg went on to discuss being asked to use the library building as an
Emergency Disaster and Recovery area. In that event we would definitely need
to change and improve some things, such as backup power which would cost
about $70,000. Traditional emergency facilities will do their part first, but for
prolonged blackouts we will need additional places in order to provide assistance
to citizens. The library was looked at by the State for this purpose. Ms. Souve
asked if there are grants through FEMA, and Ms. Teuteberg said there is just no
money available.
Mr. Sumner wants to add this to the Capital Plan, to remind the Committee that
the library may be called on in any prolonged emergency.
Ms. Teuteberg then spoke about the different ways they try to raise money.
They feel this year they will need a large campaign to make the public aware of
the library's needs during this tough economic time. They can always count on
ri
their book sales (about $40,000), which is one of their best fund raisers, but will
need something more beside that.
The repair and restoration of the parking lot was discussed as were the work
station, data and voice communications equipment, and also the roof
replacement. None of these were changed or moved.
Mr. Vachon then essentially asked what the purpose and role of the Capital Plan
Committee is and Mr. Sumner and Ms. Souve answered that these meetings are
where the departments may bring their needs and requests, and the Committee
helps prioritize them.
The next meeting will be held on Thursday, February 11th at 10 a.m.
Mr. Sumner made a motion to adjourn and Mr. Vachon seconded. The meeting
was adjourned at 10:45 a.m.