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HomeMy Public PortalAbout07/06/99 CCM113 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 6, 1999 The City Council of Medina, Minnesota met in regular session on July 6, 1999 at 7:30 p.m. Members present: Carolyn Smith, John Hamilton, John Ferris, Phil Zietlow and James Johnson. Members absent: None. Staff Present: Police Chief Ed Be!land, City Engineer Glenn Cook, Public Works Director Jim Dil!man, City Attorney Ron Batty, and City Clerk -Treasurer Paul Robinson. 1. Approval of the Agenda A. Executive session was added to discuss matters of attorney/client privilege. Moved by John Hamilton, seconded by Carolyn Smith, to approve the agenda as amended. Motion passed unanimously. 2. Approval of the Minutes of June 15, 1999 Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the minutes as presented. Motion passed unanimously. 3. Consent Agenda A. Resolution 99-42 Approving Variance to Subdivision Soil Requirements - 1152 Navajo Road - Doug & Alicia Malikowski, 3132 Tamarack Drive - Thomas & Claudia Kelly. B. Resolution 99-43 Approving Final Plat for Elm Creek Knoll - Gary Boster. C. Resolution 99-44 Approving Preliminary Plat - 2622 Willow Drive - Steve Scherer, 2672 Willow Drive - Wilfred Scherer. D. Resolution 99-45 Approving Setbacks Variances for 2959 Lakeshore Ave. - Jim Kelly. E. Resolution 99-46 Approving Setbacks Variances for 2962 Lakeshore Ave. - Francis & Paula Broghammer. Moved by Phil Zietlow, seconded by Jim Johnson, to approve the consent agenda. Motion passed unanimously. 4. Comments from Residents in Attendance on Items not on the Agenda Jim Tiller, representative of the Uptown Hamel Association, requested a waiver from the city counci► for a gambling license for a raffle. Moved by Jim Johnson, seconded by Phil Zietlow to waive the 30-day review requirement for the gambling license. Motion passed unanimously. 5. Comments from the Park Commission There were none. 6. Comments from the Planning Commission There were none. 7. Continuation for the Public Hearing for Chippewa Road Glenn Cook presented the two potential portions of the Chippewa Road project. One was east of Mohawk to Arrowhead, and down Arrowhead, to TH 55, and the other was west of Mohawk to Willow. He said the estimated cost of the project from Mohawk west to Willow was $323,000, and east to Arrowhead and down to TH 55 was $416,275. The residential assessments for the Medina City Council Meeting Minutes July 6, 1999 114 project to the west would be $4,155 per unit and commercial assessments would be $12,991 per unit. For the portion to the east of Mohawk to Arrowhead and Arrowhead down to TH 55, residential assessments would be $5,495 per unit and commercial assessment would be $21,573 per unit. Glenn Cook said eventually the eastern portion of this project would happen, but that it would be better to wait. That way, over time, they can fill in the area of Chippewa to the east where the wetlands have taken over part of the road and use free or low cost fill. Phil Zietlow said at the last public hearing the decision point was whether or not the signal justification report would be approved. Glenn Cook said the signal justification report (SJR) was approved by MnDOT, but that does not mean they approved funds for the project. The SJR allows the city to compete, with other projects, for funding from MnDOT. Glenn Cook said MnDot would like a resolution from the city council stating that the city would work towards removing the accesses onto TH 55 from the properties around that intersection. There was some discussion about when this project may be approved for funding. Glenn Cook said there is no way to know for sure but he believed the City may receive funding in 2001 or 2002. Phil Zietlow said it might be better to pave Chippewa to the west at the time the traffic signal is installed. Mark Lamberty of 4250 Arrowhead said it did not seem worthwhile paving Chippewa to the east and bringing all the traffic from the businesses at the Willow/55 intersection over to Arrowhead. Reg Pederson of 1472 TH 55 said he would not see an additional benefit from the project to the east and down to Arrowhead. He said he would not receive $21,000 worth of benefit for this project. He said he also represented a property at 1980 Katrinka Road where he plans to eventually build a home. He did not want to see more traffic directed up Arrowhead. He said eventually when 116 gets enough traffic, folks from Corcoran will use Arrowhead as an alternate route to access 55. Paving Arrowhead would make this worse. John Hamilton said the city council looked at paving Chippewa to the east as an alternative if Willow and TH 55 could not be signalized within the next few years. There was some discussion about the implications of paving Chippewa to the east. If this was done it would probably delay the signal at Willow and 55 for another 10 to 12 years. This may not be fair for the businesses south of 55 and Willow that believe they need a safer access onto TH 55. Bruce Workman of 2212 Chippewa Road said he talked to Tom O'Keefe of MnDOT, and OKeefe said there would be no guarantee about when the city could receive funding for a signal. He said it could be 2 years from now or it could be 5-10 years from now. He said without a guarantee, Chippewa should not be built from Mohawk over to Willow. He said that he is not opposed to going east. Right now the real issue is safety, and in order to have people Medina City Council Meeting Minutes July 6, 1999 115 have a safe access onto 55, paving Chippewa to the east to Mohawk would be a better alternative. Carolyn Smith said she was uncomfortable spending money to improve Chippewa if the city has to guarantee MnDot that the city will close all the accesses onto TH 55 in this area. Barbara Workman of 2212 Chippewa said the City was turning Chippewa from Mohawk to Willow from a residential road into a frontage road and asking the residents to participate in the cost. Jim Johnson said that the residents on Chippewa Road have known for a long time that the property across the road was guided for commercial/industrial development. He said Chippewa is the dividing line between those two districts. He said eventually this road would have to be improved to accommodate commercial traffic. He said that safety and access are major concerns. He said this is not just being done for Polaris, M & P, Walter G. Anderson, and a number of other businesses on signalizing that intersection. Paving Chippewa to the east would diminish the opportunity for that intersection to have a signal. He said he understands that there is no guarantee for a signal, but there is a good probability that a signal will be built. John Hamilton stated the alternatives that he saw: do nothing, pave Willow to Arrowhead, or pave Chippewa to the west from Mohawk to Willow. Phil Zietlow said that he thought there might be an additional alternative which was to go slow until there is a light in place at that intersection. They could prepare the roadway base and when the signal is in place, they could pave the road. There was some discussion about if the roadway was not paved. Polaris would have to pay for a left turn lane from TH 55 onto Mohawk, as per a condition in their conditional use permit. Glenn Cook explained the need for a turn lane if Chippewa was not paved. Phil Zietlow once again said the road could go to the west but we should wait to pave it until there is a light. There was some discussion about the turn lane. Glenn Cook said the estimated cost of the turn lane, which Polaris would have to pay for, would be $150,000. Glenn Cook had said if Chippewa were not paved, a majority of the traffic from Polaris would probably access TH 55 from Mohawk. Phil Zietlow said cars leaving from Polaris will probably not all leave at the same time. They will gradually trickle out like they do at Polaris' current headquarters. Because of this Mohawk and Willow may not see the type of stacking that would be the case if the workforce left in shifts. There was some discussion about the additional traffic that would be added to Chippewa and Arrowhead if the road were paved to the east. Bill Cavanaugh said he thought the city council should sit back and wait before paving the road, wait until there is a stoplight at Willow, and then move forward after that. He thought the traffic Medina City Council Meeting Minutes July 6, 1999 116 should be kept on Mohawk and Willow instead of scattered back and forth across Chippewa and down Arrowhead. He said when the signal is installed, then he would be happy to have Chippewa be paved to the east. Moved by Jim Johnson, seconded by Carolyn Smith, to close the public hearing. Motion passed unanimously. There was discussion on whether or not to vote to have this improvement project go forward. John Ferris said that that they needed to vote whether or not to approve the entire project or a portion of the project. Ron Batty said this was an improvement hearing on the portion of Chippewa Mohawk to Willow. He said if the entire project was now identified by the city council, the City would need to advertise for an additional public hearing to include Chippewa to the east. After some discussion the city council decided to approve preparing the roadway base and to consider paving the roadway closer to the time the signal is installed or approved. Moved by Jim Johnson, seconded by Carolyn Smith, to authorize staff to proceed with the preparation of the roadway base for Chippewa from Mohawk to Willow. Motion passed unanimously. Ron Batty said if the city council decides to pave the roadway more than six months from now they would, once again, need to hold a public hearing to assess that portion of the project. 8. Resolution on Chippewa Road Glenn Cook said he wanted authorization to prepare a resolution for MnDOT regarding the signal justification report. He said the resolution would say that city council will work towards closing the accesses onto TH 55 around the intersection of Willow and TH55. Moved by Phil Zietlow, seconded by John Hamilton, to authorize the preparation of such a resolution. Motion passed unanimously. 9. Sewer System Jim Dillman said they recently had some problems on the forcemain along County Road 19. He said in recent years there has been a number of problems with this section of the sewer pipe. Some think that it is caused by a buildup of gasses that deteriorate the pipe. He said he would like to replace this section of pipe. He asked for approval to have Bonestroo look into the costs involved in replacing this section of pipe and also to work with the Tri-City agreement cities on apportioning the cost of the project. Moved by John Hamilton, seconded by Jim Johnson, to authorize the public works director to proceed with the initial portions of this project, having Bonestroo prepare the cost and to meet with the other cities concerning cost sharing. Motion passed unanimously. 10. Cabin Social Jim Dillman said it was a very good and well attended event. He said that city staff and others worked very hard; lots of volunteer effort. He said that Sandie Larson was the city staff member that pulled this event together. Medina City Council Meeting Minutes July 6, 1999 117 Carolyn Smith said she thought it would be appropriate to thank staff for their help. There was additional discussion about the event. Jim Dillman asked if the city council wanted to make this an annual event. There was unanimous agreement from the city council to continue this event next year. The city council unanimously thanked staff with special thanks to Jim Dillman and Sandie Larson for all their hard work. 11. Y2K Update/Generators Ed Belland said at one point the city discussed wiring city hall to a backup generator. He said that he was raising this issue once again to see if there is any interest from the council for this. There was some discussion about the cost. It was estimated that it would cost around $9,000 to purchase a generator and wire city hall. Ed Belland said that backup power would enable the city to have a command center for the police department and potentially a shelter for residents in city hall. Currently the backup plan would be to use the Hennepin County Public Works Building, however, there has been some discussion that this building would not be available as a shelter. There was a significant amount of discussion about generators and about whether or not the year 2000 would necessitate the purchase of the generator. There were varying opinions about the potential impact of the year 2000. Some thought there would be little impact and others thought there may be more. There was discussion about being prepared for emergencies such as storms and other disasters that could occur and may necessitate needing city hall as an emergency shelter or command center. The city council gave approval to the city staff to research the cost and options for wiring city hall and purchasing a generator. Also discussed was purchasing the generator for the Hamel water system before the end of the year. 12. 2000 Budget Process Paul Robinson asked the city council to designate the dates for the Truth in Taxation Hearing and set a date for the department head reviews. The dates for the Truth in Taxation Hearing were set for the 6th of December for the hearing and December 20th for the continuation if needed. Department head reviews were set for Wednesday, October 20th at 6 p.m. 13. Resolution Regarding Special Assessments — Rolling Green Business Park Paul Robinson said that this was basically a reallocation of assessments on the property south of Foxberry Farms that was purchased by the Rolling Green Business Park Limited Partnership. Medina City Council Meeting Minutes July 6, 1999 118 Moved by Carolyn Smith, seconded by Phil Zietlow, to approve the resolution. Motion passed unanimously. 14. Approval of the Bills Moved by John Hamilton, seconded by Carolyn Smith, to approve the bills as presented, order check # 19822-19890 for $103,171.66 and payroll check #s 16157-16171 for $14, 568.86 and 16172-16191 for $16,129.38. Motion passed unanimously. 15. Executive Session to Discussion Potential Litigation for Matters of Attorney/Client Privilege Moved by John Hamilton, seconded by Phil Zietlow, to go into executive session. Motion passed unanimously. Moved by Jim Johnson, seconded by John Hamilton, to close the executive session. Motion passed unanimously. 16. Adjournment Moved by Jim Johnson, seconded by Carolyn Smith, to adjourn the meeting at 10:39 p.m. Motion passed unanimously. Atte Paul Robinson, City Clerk -Treasurer Medina City Council Meeting Minutes July 6, 1999 119 ORDER CHECKS — JULY 6, 1999 19822 Great West Life Assurance $ 882.00 19823 Minnesota Mutual 275.00 19824 Minnesota State Treasurer 155.00 19825 P. E. R.A. 3,349.63 19826 Air Touch Cellular 18.14 19827 Anchor Paper Express 74.78 19828 Earl F. Anderson 214.79 19829 B & B Products 1,948.09 19830 Biffs Inc. 409.56 19831-32 Bonestroo, Rosene, Anderlik 6,768.05 19833 Boy Scout Troup #570 100.00 19834 Brock White 12,332.70 19835 Budget Printing 177.90 19836 Buffalo Bituminous 11,485.45 19837 C.P. Rail 1,000.00 19838 Classic Cleaning 985.13 19839 Culligan 69.49 19840 Delta Dental 805.65 19841 James Dillman. 75.00 19842 Robert Dressel 75.00 19843 E-Z-Recycling 2,473.02 19844 Ehlers & Assoc. 1,260.00 19845 Elm Creek Watershed 2,175.79 19846 Embedded Systems, Inc. 708.00 19847 Rolf Erickson, Ent. Inc. 3,006.26 19848 ESS Bros. & Sons, Inc. 403.10 19849 First Minnesota Volunteers 250.00 19850 Gateway 2000 7,087.59 19851 Great West Life Assurance 1,312.00 19852 Harmon Autoglass 25.00 19853 Hawkins Water Treatment 2,225.61 19854 Henn.Co. Dept. of Prop. Tax 7.20 19855 Hennepin Co. Treas., Acctg. Svcs. 1,243.92 19856 lnfratech 787.50 19857-58 Kennedy & Graven 3,089.22 19859 Lake Business Supply 776.94 19860 Lawn King, Inc. 213.00 19861 City of Long Lake 1,798.97 19862 Medica Choice 5,281.04 19863 Melrose North Pyrotechnics 3,500.00 19864 Metro West Inspection 11,187.35 19865 Metrocall 58.05 19866 Midwest Asphalt 56.90 Medina City Council Meeting Minutes July 6, 1999 120 ORDER CHECKS — JULY 6, 1999 (CONT'D) 19867 Minnegasco 34.80 19868 Minnesota Dept. of Pub. Safety 120.00 19869 North EMS Education 560.00 19870 Northern States Power 2,643.28 19871 P.E.R.A. 3,405.92 19872 Pioneer -Sarah Creek 908.00 19873 Jon Priem 37.23 19874 Protocal 75.00 19875 Randy's Sanitation 106.79 19876 Ritz Camera Centers 14.14 19877 Samaritan Tire 93.32 19878 Scherer Meats 95.60 19879 Steven Scherer 75.00 19880 Streicher's 150.14 19881 Twin City Water Clinic 20.00 19882 U.S. West Communications 480.68 19883 Uniforms Unlimited 980.81 19884 Unum 77.50 19885 USPS 500.00 19886 Cec Vieau 28.66 19887 Viking Industrial Supply 1,108.82 19888 Westonka Medical Group 15.00 19889 Wright -Hennepin 1,092.25 19890 Xerox Corporation 420.90 $103,171.66 PAYROLL CHECKS — JUNE 21, 1999 16157 Paul A. Robinson $ 940.39 16158 Steven T. Scherer 1,014.53 16159 Christopher R. McGill 982.19 16160 Michael J. Rouillard 615.96 16161 Scott W. Kroeger 1,098.62 16162 James D. Dillman 1,279.52 16163 Robert P. Dressel 955.26 16164 Edgar J. Belland 1,679.79 16165 Martha C. Lundell 295.00 16166 Cecilia M. Vieau 847.39 16167 Laura L. Sulander 981.66 16168 Sandra L. Larson 787.71 16169 Jon D. Priem 1,221.47 16170 Jeremy L. Christenson 849.85 16171 James Nystrom 1,019.52 $14,568.86 Medina City Council Meeting Minutes July 6, 1999 121 PAYROLL CHECKS — JULY 6, 1999 16172 John A. Hamilton 138.52 16173 Carolyn A. Smith 138.52 16174 John B. Ferris 207.79 16175 Philip K. Zietlow 138.52 16176 James R. Johnson 138.52 16177 Paul A. Robinson 940.03 16178 Steven T. Scherer 1,044.84 16179 Christopher McGill 1,069.52 16180 Michael J. Rouillard 1,231.99 16181 Scott W. Kroeger 1,067.40 16182 James D. Dillman 1,281.86 16183 Robert P. Dressel 978.72 16184 Edgar J. Belland 1,678.52 16185 Martha C. Lundell 251.38 16186 Cecilia M. Vieau 839.48 16187 Laura L. Sulander 987.03 16188 Sandra L. Larson 809.16 16189 Jon D. Priem 1,281.55 16190 Jeremy Christenson 832.18 16191 James Nystrom 1,073.85 $16,129.38 Medina City Council Meeting Minutes July 6, 1999 122 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes July 6, 1999