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MEDINA CITY COUNCIL MEETING MINUTES OF JULY 6, 1999
The City Council of Medina, Minnesota met in regular session on July 6, 1999 at 7:30 p.m.
Members present: Carolyn Smith, John Hamilton, John Ferris, Phil Zietlow and James Johnson.
Members absent: None.
Staff Present: Police Chief Ed Be!land, City Engineer Glenn Cook, Public Works Director Jim
Dil!man, City Attorney Ron Batty, and City Clerk -Treasurer Paul Robinson.
1. Approval of the Agenda
A. Executive session was added to discuss matters of attorney/client privilege.
Moved by John Hamilton, seconded by Carolyn Smith, to approve the agenda as amended.
Motion passed unanimously.
2. Approval of the Minutes of June 15, 1999
Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the minutes as presented.
Motion passed unanimously.
3. Consent Agenda
A. Resolution 99-42 Approving Variance to Subdivision Soil Requirements - 1152
Navajo Road - Doug & Alicia Malikowski, 3132 Tamarack Drive - Thomas &
Claudia Kelly.
B. Resolution 99-43 Approving Final Plat for Elm Creek Knoll - Gary Boster.
C. Resolution 99-44 Approving Preliminary Plat - 2622 Willow Drive - Steve
Scherer, 2672 Willow Drive - Wilfred Scherer.
D. Resolution 99-45 Approving Setbacks Variances for 2959 Lakeshore Ave. - Jim
Kelly.
E. Resolution 99-46 Approving Setbacks Variances for 2962 Lakeshore Ave. -
Francis & Paula Broghammer.
Moved by Phil Zietlow, seconded by Jim Johnson, to approve the consent agenda. Motion
passed unanimously.
4. Comments from Residents in Attendance on Items not on the Agenda
Jim Tiller, representative of the Uptown Hamel Association, requested a waiver from the city
counci► for a gambling license for a raffle.
Moved by Jim Johnson, seconded by Phil Zietlow to waive the 30-day review requirement for
the gambling license. Motion passed unanimously.
5. Comments from the Park Commission
There were none.
6. Comments from the Planning Commission
There were none.
7. Continuation for the Public Hearing for Chippewa Road
Glenn Cook presented the two potential portions of the Chippewa Road project. One was east
of Mohawk to Arrowhead, and down Arrowhead, to TH 55, and the other was west of Mohawk to
Willow. He said the estimated cost of the project from Mohawk west to Willow was $323,000,
and east to Arrowhead and down to TH 55 was $416,275. The residential assessments for the
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July 6, 1999
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project to the west would be $4,155 per unit and commercial assessments would be $12,991
per unit. For the portion to the east of Mohawk to Arrowhead and Arrowhead down to TH 55,
residential assessments would be $5,495 per unit and commercial assessment would be
$21,573 per unit.
Glenn Cook said eventually the eastern portion of this project would happen, but that it would be
better to wait. That way, over time, they can fill in the area of Chippewa to the east where the
wetlands have taken over part of the road and use free or low cost fill.
Phil Zietlow said at the last public hearing the decision point was whether or not the signal
justification report would be approved.
Glenn Cook said the signal justification report (SJR) was approved by MnDOT, but that does not
mean they approved funds for the project. The SJR allows the city to compete, with other
projects, for funding from MnDOT.
Glenn Cook said MnDot would like a resolution from the city council stating that the city would
work towards removing the accesses onto TH 55 from the properties around that intersection.
There was some discussion about when this project may be approved for funding.
Glenn Cook said there is no way to know for sure but he believed the City may receive funding
in 2001 or 2002.
Phil Zietlow said it might be better to pave Chippewa to the west at the time the traffic signal is
installed.
Mark Lamberty of 4250 Arrowhead said it did not seem worthwhile paving Chippewa to the east
and bringing all the traffic from the businesses at the Willow/55 intersection over to Arrowhead.
Reg Pederson of 1472 TH 55 said he would not see an additional benefit from the project to the
east and down to Arrowhead. He said he would not receive $21,000 worth of benefit for this
project. He said he also represented a property at 1980 Katrinka Road where he plans to
eventually build a home. He did not want to see more traffic directed up Arrowhead. He said
eventually when 116 gets enough traffic, folks from Corcoran will use Arrowhead as an alternate
route to access 55. Paving Arrowhead would make this worse.
John Hamilton said the city council looked at paving Chippewa to the east as an alternative if
Willow and TH 55 could not be signalized within the next few years.
There was some discussion about the implications of paving Chippewa to the east. If this was
done it would probably delay the signal at Willow and 55 for another 10 to 12 years. This may
not be fair for the businesses south of 55 and Willow that believe they need a safer access onto
TH 55.
Bruce Workman of 2212 Chippewa Road said he talked to Tom O'Keefe of MnDOT, and
OKeefe said there would be no guarantee about when the city could receive funding for a
signal. He said it could be 2 years from now or it could be 5-10 years from now. He said
without a guarantee, Chippewa should not be built from Mohawk over to Willow. He said that he
is not opposed to going east. Right now the real issue is safety, and in order to have people
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July 6, 1999
115
have a safe access onto 55, paving Chippewa to the east to Mohawk would be a better
alternative.
Carolyn Smith said she was uncomfortable spending money to improve Chippewa if the city has
to guarantee MnDot that the city will close all the accesses onto TH 55 in this area.
Barbara Workman of 2212 Chippewa said the City was turning Chippewa from Mohawk to
Willow from a residential road into a frontage road and asking the residents to participate in the
cost.
Jim Johnson said that the residents on Chippewa Road have known for a long time that the
property across the road was guided for commercial/industrial development. He said Chippewa
is the dividing line between those two districts. He said eventually this road would have to be
improved to accommodate commercial traffic. He said that safety and access are major
concerns. He said this is not just being done for Polaris, M & P, Walter G. Anderson, and a
number of other businesses on signalizing that intersection. Paving Chippewa to the east would
diminish the opportunity for that intersection to have a signal. He said he understands that there
is no guarantee for a signal, but there is a good probability that a signal will be built.
John Hamilton stated the alternatives that he saw: do nothing, pave Willow to Arrowhead, or
pave Chippewa to the west from Mohawk to Willow.
Phil Zietlow said that he thought there might be an additional alternative which was to go slow
until there is a light in place at that intersection. They could prepare the roadway base and
when the signal is in place, they could pave the road.
There was some discussion about if the roadway was not paved. Polaris would have to pay for
a left turn lane from TH 55 onto Mohawk, as per a condition in their conditional use permit.
Glenn Cook explained the need for a turn lane if Chippewa was not paved.
Phil Zietlow once again said the road could go to the west but we should wait to pave it until
there is a light.
There was some discussion about the turn lane.
Glenn Cook said the estimated cost of the turn lane, which Polaris would have to pay for, would
be $150,000.
Glenn Cook had said if Chippewa were not paved, a majority of the traffic from Polaris would
probably access TH 55 from Mohawk.
Phil Zietlow said cars leaving from Polaris will probably not all leave at the same time. They will
gradually trickle out like they do at Polaris' current headquarters. Because of this Mohawk and
Willow may not see the type of stacking that would be the case if the workforce left in shifts.
There was some discussion about the additional traffic that would be added to Chippewa and
Arrowhead if the road were paved to the east.
Bill Cavanaugh said he thought the city council should sit back and wait before paving the road,
wait until there is a stoplight at Willow, and then move forward after that. He thought the traffic
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July 6, 1999
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should be kept on Mohawk and Willow instead of scattered back and forth across Chippewa and
down Arrowhead. He said when the signal is installed, then he would be happy to have
Chippewa be paved to the east.
Moved by Jim Johnson, seconded by Carolyn Smith, to close the public hearing. Motion
passed unanimously.
There was discussion on whether or not to vote to have this improvement project go forward.
John Ferris said that that they needed to vote whether or not to approve the entire project or a
portion of the project.
Ron Batty said this was an improvement hearing on the portion of Chippewa Mohawk to Willow.
He said if the entire project was now identified by the city council, the City would need to
advertise for an additional public hearing to include Chippewa to the east.
After some discussion the city council decided to approve preparing the roadway base and to
consider paving the roadway closer to the time the signal is installed or approved.
Moved by Jim Johnson, seconded by Carolyn Smith, to authorize staff to proceed with the
preparation of the roadway base for Chippewa from Mohawk to Willow. Motion passed
unanimously.
Ron Batty said if the city council decides to pave the roadway more than six months from now
they would, once again, need to hold a public hearing to assess that portion of the project.
8. Resolution on Chippewa Road
Glenn Cook said he wanted authorization to prepare a resolution for MnDOT regarding the
signal justification report. He said the resolution would say that city council will work towards
closing the accesses onto TH 55 around the intersection of Willow and TH55.
Moved by Phil Zietlow, seconded by John Hamilton, to authorize the preparation of such a
resolution. Motion passed unanimously.
9. Sewer System
Jim Dillman said they recently had some problems on the forcemain along County Road 19. He
said in recent years there has been a number of problems with this section of the sewer pipe.
Some think that it is caused by a buildup of gasses that deteriorate the pipe. He said he would
like to replace this section of pipe. He asked for approval to have Bonestroo look into the costs
involved in replacing this section of pipe and also to work with the Tri-City agreement cities on
apportioning the cost of the project.
Moved by John Hamilton, seconded by Jim Johnson, to authorize the public works director to
proceed with the initial portions of this project, having Bonestroo prepare the cost and to meet
with the other cities concerning cost sharing. Motion passed unanimously.
10. Cabin Social
Jim Dillman said it was a very good and well attended event. He said that city staff and others
worked very hard; lots of volunteer effort. He said that Sandie Larson was the city staff member
that pulled this event together.
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Carolyn Smith said she thought it would be appropriate to thank staff for their help.
There was additional discussion about the event.
Jim Dillman asked if the city council wanted to make this an annual event.
There was unanimous agreement from the city council to continue this event next year.
The city council unanimously thanked staff with special thanks to Jim Dillman and Sandie
Larson for all their hard work.
11. Y2K Update/Generators
Ed Belland said at one point the city discussed wiring city hall to a backup generator. He said
that he was raising this issue once again to see if there is any interest from the council for this.
There was some discussion about the cost. It was estimated that it would cost around $9,000 to
purchase a generator and wire city hall.
Ed Belland said that backup power would enable the city to have a command center for the
police department and potentially a shelter for residents in city hall. Currently the backup plan
would be to use the Hennepin County Public Works Building, however, there has been some
discussion that this building would not be available as a shelter.
There was a significant amount of discussion about generators and about whether or not the
year 2000 would necessitate the purchase of the generator. There were varying opinions about
the potential impact of the year 2000. Some thought there would be little impact and others
thought there may be more.
There was discussion about being prepared for emergencies such as storms and other
disasters that could occur and may necessitate needing city hall as an emergency shelter or
command center.
The city council gave approval to the city staff to research the cost and options for wiring city
hall and purchasing a generator.
Also discussed was purchasing the generator for the Hamel water system before the end of the
year.
12. 2000 Budget Process
Paul Robinson asked the city council to designate the dates for the Truth in Taxation Hearing
and set a date for the department head reviews.
The dates for the Truth in Taxation Hearing were set for the 6th of December for the hearing and
December 20th for the continuation if needed.
Department head reviews were set for Wednesday, October 20th at 6 p.m.
13. Resolution Regarding Special Assessments — Rolling Green Business Park
Paul Robinson said that this was basically a reallocation of assessments on the property south
of Foxberry Farms that was purchased by the Rolling Green Business Park Limited Partnership.
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July 6, 1999
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Moved by Carolyn Smith, seconded by Phil Zietlow, to approve the resolution. Motion passed
unanimously.
14. Approval of the Bills
Moved by John Hamilton, seconded by Carolyn Smith, to approve the bills as presented, order
check # 19822-19890 for $103,171.66 and payroll check #s 16157-16171 for $14, 568.86 and
16172-16191 for $16,129.38. Motion passed unanimously.
15. Executive Session to Discussion Potential Litigation for Matters of Attorney/Client
Privilege
Moved by John Hamilton, seconded by Phil Zietlow, to go into executive session. Motion
passed unanimously.
Moved by Jim Johnson, seconded by John Hamilton, to close the executive session. Motion
passed unanimously.
16. Adjournment
Moved by Jim Johnson, seconded by Carolyn Smith, to adjourn the meeting at 10:39 p.m.
Motion passed unanimously.
Atte
Paul Robinson, City Clerk -Treasurer
Medina City Council Meeting Minutes
July 6, 1999
119
ORDER CHECKS — JULY 6, 1999
19822 Great West Life Assurance $ 882.00
19823 Minnesota Mutual 275.00
19824 Minnesota State Treasurer 155.00
19825 P. E. R.A. 3,349.63
19826 Air Touch Cellular 18.14
19827 Anchor Paper Express 74.78
19828 Earl F. Anderson 214.79
19829 B & B Products 1,948.09
19830 Biffs Inc. 409.56
19831-32 Bonestroo, Rosene, Anderlik 6,768.05
19833 Boy Scout Troup #570 100.00
19834 Brock White 12,332.70
19835 Budget Printing 177.90
19836 Buffalo Bituminous 11,485.45
19837 C.P. Rail 1,000.00
19838 Classic Cleaning 985.13
19839 Culligan 69.49
19840 Delta Dental 805.65
19841 James Dillman. 75.00
19842 Robert Dressel 75.00
19843 E-Z-Recycling 2,473.02
19844 Ehlers & Assoc. 1,260.00
19845 Elm Creek Watershed 2,175.79
19846 Embedded Systems, Inc. 708.00
19847 Rolf Erickson, Ent. Inc. 3,006.26
19848 ESS Bros. & Sons, Inc. 403.10
19849 First Minnesota Volunteers 250.00
19850 Gateway 2000 7,087.59
19851 Great West Life Assurance 1,312.00
19852 Harmon Autoglass 25.00
19853 Hawkins Water Treatment 2,225.61
19854 Henn.Co. Dept. of Prop. Tax 7.20
19855 Hennepin Co. Treas., Acctg. Svcs. 1,243.92
19856 lnfratech 787.50
19857-58 Kennedy & Graven 3,089.22
19859 Lake Business Supply 776.94
19860 Lawn King, Inc. 213.00
19861 City of Long Lake 1,798.97
19862 Medica Choice 5,281.04
19863 Melrose North Pyrotechnics 3,500.00
19864 Metro West Inspection 11,187.35
19865 Metrocall 58.05
19866 Midwest Asphalt 56.90
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July 6, 1999
120
ORDER CHECKS — JULY 6, 1999 (CONT'D)
19867 Minnegasco 34.80
19868 Minnesota Dept. of Pub. Safety 120.00
19869 North EMS Education 560.00
19870 Northern States Power 2,643.28
19871 P.E.R.A. 3,405.92
19872 Pioneer -Sarah Creek 908.00
19873 Jon Priem 37.23
19874 Protocal 75.00
19875 Randy's Sanitation 106.79
19876 Ritz Camera Centers 14.14
19877 Samaritan Tire 93.32
19878 Scherer Meats 95.60
19879 Steven Scherer 75.00
19880 Streicher's 150.14
19881 Twin City Water Clinic 20.00
19882 U.S. West Communications 480.68
19883 Uniforms Unlimited 980.81
19884 Unum 77.50
19885 USPS 500.00
19886 Cec Vieau 28.66
19887 Viking Industrial Supply 1,108.82
19888 Westonka Medical Group 15.00
19889 Wright -Hennepin 1,092.25
19890 Xerox Corporation 420.90
$103,171.66
PAYROLL CHECKS — JUNE 21, 1999
16157 Paul A. Robinson $ 940.39
16158 Steven T. Scherer 1,014.53
16159 Christopher R. McGill 982.19
16160 Michael J. Rouillard 615.96
16161 Scott W. Kroeger 1,098.62
16162 James D. Dillman 1,279.52
16163 Robert P. Dressel 955.26
16164 Edgar J. Belland 1,679.79
16165 Martha C. Lundell 295.00
16166 Cecilia M. Vieau 847.39
16167 Laura L. Sulander 981.66
16168 Sandra L. Larson 787.71
16169 Jon D. Priem 1,221.47
16170 Jeremy L. Christenson 849.85
16171 James Nystrom 1,019.52
$14,568.86
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July 6, 1999
121
PAYROLL CHECKS — JULY 6, 1999
16172 John A. Hamilton 138.52
16173 Carolyn A. Smith 138.52
16174 John B. Ferris 207.79
16175 Philip K. Zietlow 138.52
16176 James R. Johnson 138.52
16177 Paul A. Robinson 940.03
16178 Steven T. Scherer 1,044.84
16179 Christopher McGill 1,069.52
16180 Michael J. Rouillard 1,231.99
16181 Scott W. Kroeger 1,067.40
16182 James D. Dillman 1,281.86
16183 Robert P. Dressel 978.72
16184 Edgar J. Belland 1,678.52
16185 Martha C. Lundell 251.38
16186 Cecilia M. Vieau 839.48
16187 Laura L. Sulander 987.03
16188 Sandra L. Larson 809.16
16189 Jon D. Priem 1,281.55
16190 Jeremy Christenson 832.18
16191 James Nystrom 1,073.85
$16,129.38
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Medina City Council Meeting Minutes
July 6, 1999