The URL can be used to link to this page

Home My Public Portal AboutCommunity Preservation Committee -- 2010-06-09 MinutesBRE~-STEk Tt~~~ r•.i.Eki Date Approved 06-23-10 Vote 5-0-0 Town of Brewster t ~ fi _al j~~~~ ~~j;~~~ COMMUNITY PRESERVATION COMMITTEE Meeting Minutes Tune 9, 2010 Present: Paul Hush, Elliot Carr, Jeanne Boehm, Elizabeth Taylor, Roy Robinson, Terry Ryder, and Paul Ruchinskas 1. Review Minutes of April 28, 2010 MOTION: Elliot Carr made motion to approve minutes as corrected. Second by Terry Ryder VOTE: 7-0-0 2. Funding requests from Jillian Douglass for Housing Partnership • #1- LETTER from Jillian Douglass requesting $125 to attend a two day Housing Workshop training o ET-Should not be out of Administration pool, should be out of Housing section o Carr-shouldn't this be out of Open Space? Have we authorized monies for Mark Robinson? Would like to see Housing come in and discuss this with CPC. o Hush-first time this type of request has been made. o Ruchinskas- worth while, is this appropriate? Not comfortable coming out of CPC. Are there are there other ways to cover the cost of the training? Town must have budget for workshop and training. o Hush-If Jillian is the only one going-this could come out of Town Administration budget. Unusual but worthwhile, are we setting precedent? o Taylor-if it can be covered through Selectmen's budget it would have been covered. o Carr-trouble covering town employee. Who is she there for? o Hush-sense reluctance by CPC, not a good precedent. o Taylor-why are you reluctant; I think this is worthwhile. No problem at all. o Ryder-no problem o Boehm- no problem as she is the Chair of Housing. o Carr-I am voting against this. Why doesn't the Town cover this? o Robinson- I would agree, why the Selectmen are not paying for this. #2- request to hold a workshop to explain Buydown Program No figure mentioned o Request that Jillian/Housing Partnership attend a CPC meeting to discuss what the objectives and guidelines are of the Buydown program. o Hush-need more justification for this. o Carr-we have been talking about rescinding this funding. o Ruchinskas- what is the program? What is the Criteria? Sense that program, guidelines are needed. o Ryder-guidelines are definitely needed. CPC Minutes 06-09-]0 Page 1 of 4 o Carr- ask for objectives o Hush- we need to go back to Jillian; #1 other ways to cover the cost of meeting and #2 meeting with Housing Partnership as to what are objectives. Defer action of vote for further discussion on both levels 3. Review bills- for Mark Robinson for $1425.00 • $285.00 Bates $360.00 XYZ -possible $120.00 2 Open Space meetings • $660.00 Matthews CPC Minutes 06-09-10 appraisals~ust other land" work. o Hush-situation with Open Space different-handled differently, willing to accept this. Unusual situation for Open Space projects. o Boehm-previously projects coming through CPC/Open Space; we were made aware of this, nice to know what is being considered. o ET-all confident' I ' f o Carr- who elevated XYZ? o ET- voted at Open Space, and then brought here for support. o Ruchinskas- when did Open Space decide on XYZ and Mark assigned? o Carr-XYZ has been appraised. o ET-Mark Robinson proposed; hours per year for a general contract instead of individual separate contracts. o Carr- discuss this with him. Selectmen have pushed this along. Who sets the priorities? o ET-open space has been looking at this property for years. Not for is in ormation. Must be Executive Session, this can be done anytime. o Carr-not spending a penny until Charlie and Mark are here to discuss this approval, we can not approve at this time. o ET- Does this mean you are not approving this contract with Mark? I think we need to have one session to talk about future projects. o Hush-We may need an executive session to discuss these. o Carr- one planning session to define the program we are going to be running. o Ruchinskas -staff person needs to work on this type of thing, it is well worth it. Once it is serious there are other expenses; legal and appraisals. Due diligence must be done. o Hush-Arrange for Mark and Charlie to come to the next meeting to discuss how we handle funding of Open Space projects through the CPC. o Ruchinskas-in terms of the bills, Mathews and Bates already done, Mark said we could hold until July 1 new budget. o ET- need approval of up to but not to exceed $2,000. for land grant proposal/application for Matthews. o Hush- clearly has to be done. Specifically needing right now. Not clear if we vote on each thing. o Carr-I would rather have a total contract and provisions how to be spent. Want to get away from bits and pieces. Concerns all types of projects. o Hush- approved components at TM, do we want to approve each piece? We should be kept informed but a single contract seems applicable. o Ruchinskas-is this coming out of the extra money we voted at TM? Page 2 of 4 o ET- Yes MOTION: Elliot Carr: approval of up to $2000.00 for application to prepare land grant proposal for Mathews' property Paul Ruchinskas- second VOTE: 7-0-0 o ET- a 21E must be completed for Matthews's property; environmental, site assessment, in Zone 2, cost is $1700.00. There was a building there at one time. o Ryder-what does it include? o Ruchinskas-preliminary review of just paperwork, not core samples. o Hush- essential to property; o Boehm- should be split this cost with Orleans? o Hush-we should ask Orleans to pay half (ET will follow through) MOTION: Elliot Carr: approval of $1700.00 for 21E application required for Matthews property. Paul Ruchinskas- second VOTE: 7-0-0 4. Future signs- printed on both sides o Windmill o Blacksmith shop-permanent o Tennis courts- permanent o Carr-Check with Town if they are putting up signs-check with Charlie: Recreation/Historic o Cape Rep- what will the permanent sign be? Include CPC o Robinson-will call Historic regarding CPC mentioned on signs for Windmill and Blacksmith Shop o Mooers-contact Recreation regarding CPC mentioned on sign 5. Review deadlines o November TM- July 1St o flexible if within time frames o Brewster Meeting House BMH must submit request to the CPC which will then refer it to the Historic Commission for a recommendation. should have solid numbers before coming to CPC project may be scaled back CPC will only fund restoration work They understand that. o Gravestone Restoration nothing further has formally come forward 6. Other Business o Discuss financials dated 4/30/10 at the next meeting. CPC Minutes 06-09-10 Page 3 of 4 r Action Items Taylor Taylor Robinson Mooers Ask Charlie and Mark Robinson to next meeting for discussion RE: Open Space funding Check with Orleans about splinting costs regarding Mathews property (21E etc.) Check with Historic regarding Windmill and Blacksmith signs Check with Recreation regarding Tennis Court signs Signs already DONE-CPC NOT mentioned MOTION TO ADJOURN: Moved by Elliot Carr, second by Roy Robinson, Vote 7-0-0. Next Meeting: June 23, 2010 CPC Minutes 06-09-]0 Page 4 of 4