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Home My Public Portal About06-17-2003LII This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on frle in the Offrce of fhe City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the Cify Manager at (310) 603-0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. ~~~~ ~~~ ~,~ ~ ~ ~' ~ ~ ® AGENDA ITEMS ON FILE FOR CONSIDERATION CiT1~ rr l.Y;v4^1^~~ AT THE SPECIAL MEETING OF r:, ~'` ~~'_.~ ~°: =' ",.-;_~r~ THE LYNWOOD INFORMATION INC. TO BE HELD ON JUNE 17, 2003 L~€.,t' ~ % ~~~~ 6:00 P.M AM PM COUNCIL CHAMBERS ~~8ig~~~l~,,l~~111~~~1'41~f~ 11330 BULLIS ROAD, LYNWOOD, CA 90262 l'.C~r~UC/~l L~ Cti~ ~,~,~,/~ FERNANDO PEDROZA (, ) # CHAIRMAN RAMON RODRIGUEZ LOUIS BYRD VICE-CHAIRMAN DIRECTOR ARTURO REYES DIRECTOR CITY MANAGER LORRY HEMPE PAUL H. RICHARDS, II DIRECTOR CITY CLERK ANDREA L. HOOPER CITY ATTORNEY JAMES CASSO CITY TREASURER IRIS PYGATT OPENING CEREMONIES 1. CALL TO ORDER 2. ROLL CALL OF DIRECTORS Louis Byrd Fernando Pedroza Arturo Reyes Paul H. Richards, II Ramon Rodriguez 3. CERTIFICATION OF AGENDA POSTING BY SECRETARY ,~ PUBLIC ORAL COIUIMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54950-54962, Part III, Paragraph 5.) CONSENT CALENDAR 4. MINUTES OF PREVIOUS MEETINGS: Special Meeting, April 9, 2003 Regular Meeting, May 6, 2003 5. APPROVAL OF THE WARRANT REGISTER Comments: City of Lynwood warrant register dated June 17, 2003 for FY 2002-2003. Recommendation: Staff recommends for the Lynwood Information Inc. Members to approve the warrant register. 6. POTENTIAL BANNING OF UNSOLICITED INTERNET SALES Comments: To inform the Board of Directors of Lynwood Information Incorporated of the California State Senate's vote to ban spam email. Recommendation: Staff recommends that the Board of Directors of Lynwood Information Incorporated receive and file this report. ADJOURNMENT .~ THE NEXT REGULAR MEETING WILL BE HELD ON JULY 1, 2003 AT 6:00 P.M. IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA. LYNWOOD INFORMATION, INC. SPECIAL MEETING APRIL 9, 2003 The Lynwood Information, Inc. of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 6:15 p.m. Chairman Pedroza presiding. Directors Byrd, Reyes, Rodriguez and Pedroza answered roll call. Director Richards was absent. Also present were Interim City Manager Hempe, Legal Counsel Casso, Secretary Hooper and Treasurer Pygatt. Secretary Hooper announced that the agenda had been posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE Director Richards arrived at 6:20 p.m. PUBLIC ORALS COMMUNICATIONS NONE Item #4: BUDGET STATUS PREPARATION Interim City Manager Hempe -Explained to the Directors that staff is in the beginning stages pf preparing the FY 2003-2004 Budget. Prior to preparing detailed departmental budgets, staff would like to receive direction from the Directors on the direction of the organization. Staff will be presented a Personnel Overview based upon the FY 2002-2003 Adopted Budget. Preliminary FY 2002-2003 Year-End Estimates, a Financial Forecast for FY 2003-2004 through FY 2005-2006 for the major funds, and a proposed project driven reorganization. Personnel Officer Gail Black -Presented to the Directors an overview of the City's Recruitment Status and Close Promotions. Interim City Manager Hempe -Explained to the Directors that this presentation is only a Budget proposal for the new two-year Budget. Director Richards -Questioned on the Budget why is it being adopted before the Ordinance. City Attorney James ~;asso -Stated to the Directors that the subsequent action that was taken at that time is still currently a subject matter of a lawsuit pending with the City I will request that we discuss the specifics of that action in Close Session because it could prejudice the defense of this City in that lawsuit. Director Richards -Stated he respects the City Attorney's request, he just wanted to raise a point so this can be the backup of the serious deliberation concerning these matters, I am just hoping we can resolve these types of issues. Interim City Manager Hempe -Stated that she would like to continue on the other positions that are slated to be laid off. Director Richards -Explained that since this is going to be a particular issue, it might also be impacted by Close Session deliberations, questioned if there was another aspect of the budget they can discuss. Interim City Manager Hempe -Stated that yes the Directors can go ahead and discuss the year-end estimates for this year. Director of Finance and Administration Alfretta Earnest - Explained a ruff draft of the Fund Balance Analyst to the Directors. Chairman Pedroza -Questioned on the Law Enforcement Funds. Director of Finance and Administration Alfretta Earnest -Stated that this is just a ruff draft, any of these estimates can vary at any time. Director Reyes -Questioned on the floating bonds for the Water Funds. Director of Finance and Administration Alfretta Earnest -Explained to the Directors that there has only been one floating bond which was used back in 1999 of 5.5 million for the Water Maintenance Fund. Director of Finance and Administration Alfretta Earnest -Gave the Directors a brief presentation on the Water Funds and the Street Lightning Maintenance Funds. Director of Environmental Services Joe Wang -Gave the Directors a brief draft on the Assessments for Lightning Maintenance Projects. Director of Finance and Administration Alfretta Earnest - Presented a brief presentation to the Directors on the Landscaping Maintenance Fund. Director of Environmental Services Joe Wang -Explained the Assessments for Landscaping Maintenance Projects. Director of Finance and Administration Alfretta Earnest -Presented the Retirement Funds and Fund 23 to the Directors. Director Richards -Questioned on the fixed cost for trimming trees, is it in the same fund as the Maintenance Fund. Chairman Pedroza - ,luestioned on the Tree Trimming Contract is it an agreement for a one-time four-year contract. Director of Environmental Services Joe Wang -Stated that yes it is a four-year contract instead of a year-to-year contract. Interim City Manager Hempe -Explained to the Directors that this is just an overview of the Budget Status. The actual Budget will be an overall balance for all the fifty Funds. Director Richards -Moved to authorize staff to prepare atwo-year Budget Plan combining fiscal year 2004-2005. Chairman Pedroza -Second the motion. ROLL CALL: AYES: DIRECTOR BYRD, RICHARDS, PEDROZA NOES: DIRECTOR REYES, RODRIGUEZ ABSTAIN: NONE ABSENT: NONE ADJOURNMENT Having no further discussion, it was moved by Vice Chairman Rodriguez, seconded by Chairman Pedroza and carried to adjourn the Special Council Meeting at 10:00 p.m. Fernando Pedroza, Chairman Andrea L. Hooper, City Clerk LYNWOOD INFORMATION, INC. REGULAR MEETING MAY 6, 2003 The Lynwood Information, Inc. of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on the above date at 8:21 p.m. Chairman Pedroza presiding. Directors Byrd, Reyes, Richards, Rodriguez and Pedroza answered the roll call. Also present were City Manager Hempe, City Attorney Casso, Secretary Hooper and Treasurer Pygatt. Secretary Hooper announced that the agenda had been posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORALS COMMUNICATIONS NONE NSENT CALENDAR Item #4: MINUTES OF PREVIOUS MEETING: None Item #5: CHANGES IN COMCAST DIGITAL HISPANIC PACKAGES Comcast notified the City of Lynwood via a written correspondence dated Apri19, 2003 regarding changes being made to digital Hispanic packages. It was moved by Director Richards, seconded by Director Byrd and carried to receive and file this item. Item #6: APPROVAL OF THE WARRANT REGISTER It was moved by Director Richards, seconded by Director Byrd to adopt the Resolution. RESOLUTION N0.2003.014 ENTITLED: A RESOLUTION OF THE LYNWOOD INFORMATION INC. LYNWOOD, CALIFORNIA ALLOWING AND APPROVING THE DEMANDS AND ORDERING WARRANTS THEREFORE. ROLL CALL: AYES: DIRECTORS BYRD, REYES, RICHARDS, RODRIGUEZ, AND PEDROZA NOES: NONE ABSTAIN: NONE ABSENT: NONE ADJOURNMENT Having no further discussion, it was moved by Vice Chairman Rodriguez, seconded by Director Byrd and carried to adjourn the Regular Council Meeting at 8:23 p.m., in Memory of John McAlister, former long time resident of Lynwood. Fernando Pedroza, Chairman Andrea L. Hooper, City Clerk ~ RESOLVTION NO. LII A RESOLUTION OF THE LYNWOOD INFORMATION INC. --"'- LYNWOCJD, CALIFORNIA ALLOWING AND APPROVING n THE DEMANDS AND ORDERING WARRANTS THEREFOR i ~ u The Lynwood Information Inc. does hereby resolve as failows: -_ - Section 1. That the demands presented, having been regularly audited, are hereby allowed and approved, and t hat warrants orderetl drawn therefor by the Agency Treasure to the payee antl in the amounts Indicated. a WARRANT#/DATE PAYEE DESC ----------__..__-~---- -----------------._ AMOUNT e 3$BB O6-17--03 COMCAST CABLE SVGS 313 .68 35H9 06-11-03 BRENDA J. PETERSON L: A89UC. NEW9LETIER/DESIGN 2, 553 .69 a 3590 06-17-03 LANGUAGE NETWORK TRANSLATION SVGS 383 .25 2 3541 06-17-03 OFFICE DEPOT OFFICE SVPPLIES 32. 98 ~ #s TOTAL 3, 283 . 60 a e Section 2. That the Agency Secretary sFiall certify to the adoption of the resolution and shall n 0 deliver a certified copy tv the Agency Treasure and shall retain a copy thereof for the record. 0 PASSE P, APPROVED ANU ADOPTED THE _ day of 2003 z a ~ -- - ATTEST- s s r ~~ .t ~' ie 9 II t•~ !, n; i, e ~, ~t6 I,,,~ ,vI r, zil z z~i ~a .,~ .•,,~ ~;1 ~.:o ~; , I?~- I" ,1 ~~ fn ~,~ I„ ~,~ L,yi , DATE: June 17, 2003 TO: HONORABLE CHAIRMAN AND DIRECTORS OF LYNWOOD INFORMATION INCORPORATED FROM: Lorry Hempe, City Manager BY: Johonna Howard, Public Relations Officer Delania Whitaker, Administrative Aide SUBJECT: Potential Banning of Unsolicited Internet Sales PURPOSE: To inform the Board of Directors of Lynwood Information Incorporated of the California State Senate's vote to ban Spam email to email users. BACKGROUND: The California State Senate recently voted to outlaw unsolicited Internet sales to California email users. Unsolicited Internet sale pitches include ads on cut-rate mortgages, potency enhancers, no-interest loans, and virtual gambling casinos. SB 12, spearheaded by Senator Debra Bowen (Marina Del Rey), passed with a 21 to 12 vote. ANALYSIS: Ultimately, if the bill becomes legislation, the State of California will be the first state to prohibit advertisers from sending ads to any California email address. It will also allow California residents to sue advertisers for up to $500.00 for each piece of unwanted mail that is retrieved in a resident's email inbox. To bring a case to court, the suer would have to track the advertiser down. However, this will not be an easy task since many Internet advertisers operate in other states or countries. In the event that a complaining email user does locate the advertiser and has the right to sue, the email user would also have the right to recover reasonable costs and attorney fees. If a judge hearing the case finds just cause, $250 more can be levied for the penalty. A reported study indicated that in 2003, email users received 140 billion pieces of spam. In 2007, it is estimated that approximately 645 billion will be sent to email users. CONCLUSION: The passing of SB 12 will effectively put an end to online marketers sending unsolicited email freely to Internet users, unless the email user allows it. At present, Governor Gray Davis has no position regarding the bill proposal. RECOMMENDATION: Staff recommends that the Board of Directors of Lynwood Information Incorporated receive and file this report.