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Home My Public Portal About06-19-2023 Village Board Minutes ap107.11/16e-1._ /1/ /00Q-3 VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 19, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, C.LARSON, T.RUANE (7:15 P.M.) M.BONUCHI, AND P.KALKANIS, BOARD ABSENT: B.WOJOWSKI AND R.KIEFER. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; A.SCHATTKE, LEAD ENGINEER; M.HARRIS, HUMAN RESOURCES DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Wojowski and Trustee Kiefer were absent, Trustee Ruane arrived at 7:15 p.m., all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 3 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Proclaimed June 19, 2023 as Juneteenth. TRUSTEES COMMENTS Trustee Bonuchi: • Commented on a house on Lockport Street that was a part of the Underground Railroad. • Inquired about repairs to the corner of Eastern Avenue and Route 126. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Larson, yes; Ruane, absent; Wojowski, absent; Bonuchi,yes; Kalkanis,yes; Kiefer, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. 2) CONSENT AGENDA Trustee Kalkanis moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on June 5, 2023. b) Bills Paid and Bills Payable Reports for June 19, 2023. c) Cash& Investment, Revenue, and Expenditure Reports for May 2023. Second by Trustee Larson. Vote by roll call. Larson,yes; Ruane, absent; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. Village of Plainfield Meeting Minutes—June 19,2023 Page 2 ADMINISTRATOR'S REPORT Administrator Blakemore: • Encouraged the Board to attend the IML Conference. • Inquired about cancelling the July 3, 2023 Village Board Meeting and having a Special Meeting and Committee of the Whole Workshop on July 10, 2023. There were no objections. MANAGEMENT SERVICES REPORT At approximately 7:15 p.m. Trustee Ruane arrives. Trustee Bonuchi moved to authorize the Village Administrator to execute a Professional Services Agreement with Azavar Audit Solutions. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Ruane moved to adopt the revised Employee Handbook. Second by Trustee Kalkanis. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. ENGINEER'S REPORT Derek Wold presented the Engineer's Report for June 2023. PLANNING DEPARTMENT REPORT Trustee Kalkanis moved to authorize the temporary use to sell meat out of a 26-foot freezer truck located in the Menards parking lot(13441 S. IL Route 59), June 28 to July 1, 2023 from 8:00 a.m. — 7:00 p.m. Second by Trustee Ruane. Vote by roll call. Larson, no; Ruane, no; Wojowski, absent; Bonuchi, no; Kalkanis, yes; Kiefer, absent. 1 yes, 3 no, 2 absent. Motion failed. Trustee Bonuchi moved to authorize the temporary use of an outdoor dining tent located at 12618 S. IL Route 59, Honey Jam Café, until September of 2023 subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Larson,yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Bonuchi moved to accept the 2022-2023 Annual Report of the Plan Commission and Zoning Board of Appeals. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Enforcement Report for May 2023. PUBLIC WORKS REPORT Trustee Ruane moved to authorize the Village President to award the 2023-2024 Pavement Crack Filling Program Contract to SKC Construction, Inc.,the lowest bidder, in an amount not to exceed $187,200.00. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane,yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes—June 19,2023 Page 3 Trustee Larson moved to authorize the Village President to award the 2023 Sidewalk Trip Hazard Removal Program to Universal Concrete Grinding, in the amount not to exceed $43,470.00. Second by Trustee Kalkanis. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Bonuchi moved to approve the Phase I/II Engineering contract for the Riverfront Pergolas Improvements at West Electric Park with Hey and Associates in an amount not to exceed $68,570.00, plus a 3% contingency. Second by Trustee Ruane. Vote by roll call. Larson,yes; Ruane,yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Ruane moved to approve the emergency repair of the rooftop compressor and related work by Helm, per the enclosed proposal, at a cost not to exceed $20,000.00. Second by Trustee Larson. Vote by roll call. Larson, yes; Ruane,yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Kalkanis moved to authorize the Village President to execute a Memorandum of Understanding Concerning Cost Sharing related to the 2023 Township General Maintenance Project between the Plainfield Township Highway Department and the Village of Plainfield. Second by Trustee Bonuchi. Vote by roll call. Larson, yes; Ruane,yes; Wojowski, absent; Bonuchi,yes; Kalkanis,yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the purchase of an interview room camera system as identified, including warranties and maintenance from Axon Enterprise, Inc. for the total amount of $208,203.26. Second by Trustee Ruane. Vote by roll call. Larson,yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Bonuchi moved to authorize the purchase one (1) Ford Explorer in the amount of$42,795.00 from Al Piemonte Ford; authorize the purchase of one (1) Ford Edge through Gjovik Ford in the amount of$37,578.00; authorize the purchase of the necessary lighting and equipment through Fleet Safety Supply in the estimated amount of$9,500.00; authorize the installation of the necessary lighting and equipment through EVT Tech in the estimated amount of$4,400.00, for the total costs not to exceed $100,000.00. Second by Trustee Larson. Vote by roll call. Larson,yes; Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Ruane moved to approve the warrant service payment in the amount of$13,758.01 to the Will County Sheriffs Office in accordance with the Intergovernmental Agreement (Resolution No. 1791) dated November 16, 2020. Second by Trustee Bonuchi. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis,yes; Kiefer, absent. 4 yes, 0 no, 2 absent. Motion carried. Chief Miller presented Police Operations Report for May 2023. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Village of Plainfield Meeting Minutes—June 19,2023 Page 4 Trustee Kalkanis moved to adjourn. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:59 p.m. Michelle Gibas, Village Clerk