HomeMy Public PortalAbout2017-09-14 packet
Notice of Meeting and Tentative Agenda
CITY OF JEFFERSON
Finance Committee
Thursday, September 14, 2017 at 7:30 AM
City Hall, 320 E. McCarty Street, Jefferson City, MO ~ Boone-Bancroft Room
TENTATIVE AGENDA
1. Call to Order
2. Roll Call
3. Approval of the minutes of the July 13, 2017
4. Financial Reports
a. Sales Tax Report
b. Revenue Model Report
c. Expense Report
d. Fund Balance Report
5. Lodging Tax Report
6. Municipal Court Renovation Supplemental Appropriation – Ryan Moehlman
7. New Business
8. Old Business
9. Adjournment
NOTES
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CITY OF JEFFERSON
Finance Committee Meeting
Thursday, July 13, 2017
MINUTES
The meeting was called to order by the Finance Committee Chairman, Councilman Mihalevich at 7:30 am. Roll
call showed that Councilmen Mihalevich, Hussey, Graham, and Prather were in attendance. Councilman Henry
was not in attendance.
Next the minutes of the June 8, 2017 meeting were reviewed. A motion to approve was made by Councilman
Hussey and seconded by Councilman Prather. The minutes were approved unanimously.
The next item on the agenda was a report by the Finance Director, Margie Mueller, covering the Financial
Reports. Ms. Mueller reviewed the Revenue Model, the July sales tax receipts, year-to-date general ledger
account information, and the current fund balance calculation.
The next item on the agenda was a report by Chief Accountant, Shiela Pearre, covering the Lodging Tax receipts
to date. 4/7 of the Lodging tax collected during the timeframe where the rate has been 7%, less any expenses paid
by the 4 Cent Lockbox Fund, is $3,946,793. The average monthly amount collected for the 4 Cent Lockbox Fund
is $51,706. A report comparing occupancy rates for 2017, 2016, 2015, 2014, 2013 and 2012 was included along
with a report listing occupancy rates from other cities.
The next item on the agenda was a discussion lead by the City Administrator, Steve Crowell, regarding the fund
balance and projects identified for consideration. Councilman Mihalevich requested the prioritized project list be
distributed to the City Council.
The next item on the agenda was a was an overview of Use Tax lead by Ms. Mueller. The Committee requested
that this overview be presented again during the scheduled Budget Committee Meeting on July 24th.
The next item on the agenda was a request by the Department of Public Works to spend unused salt funds for
capital expenditure purchases. A motion was made by Councilman Prather and seconded by Councilman Hussey
to move the request to full Council. The motion passed unanimously.
The next item on the agenda was an update given by City Counselor, Ryan Moehlman, regarding the Municipal
Court move and remodel. The Committee requested that drawings for the project be forwarded to the City
Council when they are available. Mr. Moehlman also notified the Committee that the Municipal Court Judge is
requesting an additional ½ day docket twice per month.
There was no new business to discuss.
Under old business, Mr. Crowell stated that Evers & Company, CPA’s, L.L.C. will be at Council meeting on July
17th for the annual audit presentation. Councilman Mihalevich reminded the Committee that the first Budget
Committee Meeting is July 24th, where the Mayor will present her budget and then revenues will be discussed.
The meeting adjourned at 8:38 am.
As recorded by:
Shiela Pearre, Chief Accountant
Memo
To:Steve Crowell
From:Shiela Pearre
Date:September 7, 2017
Re:Sales Tax Revenues
The City received the September 1% Sales Tax in the amount of $1,143,504 which is $51,574 less
than projected for September. January thru September shortfall is $74,585 (0.7%) in the General Fund.
1% General Sales Tax
Receipt Actual Budget
Period Receipts Projection1 Variance
Nov-16 Jan-17 $1,083,570 $924,504 $159,066
Dec-16 Feb-17 $806,789 $823,770 ($16,981)
Jan-17 & Oct-Dec 16 Qtrly Mar-17 $1,073,842 $1,129,724 ($55,882)
Feb-17 Apr-17 $843,561 $951,232 ($107,670)
Mar-17 May-17 $687,741 $731,839 ($44,098)
Apr-17 & Jan-Mar 17 Qtrly Jun-17 $1,000,942 $1,071,788 ($70,847)
May-17 Jul-17 $1,154,051 $1,069,247 $84,804
Jun-17 Aug-17 $678,636 $650,040 $28,597
Jul-17 & Apr-June 17 Qtrly Sep-17 $1,143,504 $1,195,077 ($51,574)
Aug-17 Oct-17 $969,353
Sep-17 Nov-17 $959,772
Oct-17 & Jul-Sept 17 Qtrly Dec-17 $823,654
Total Overage/Shortfall $11,300,000 ($74,585)
1Budgeted based on 3-year average percentage
1/2% Capital Improvement Tax - Sales Tax F & G combined
Receipt Actual Budget
Period Receipts
Projection2 Variance
Nov-16 Jan-17 $525,521 $396,801 $128,721
Dec-16 Feb-17 $402,964 $353,565 $49,399
Jan-17 & Oct-Dec 16 Qtrly Mar-17 $506,597 $484,882 $21,715
Feb-17 Apr-17 $411,020 $408,272 $2,748
Mar-17 May-17 $340,162 $314,108 $26,054
Apr-17 & Jan-Mar 17 Qtrly Jun-17 $489,008 $460,015 $28,993
May-17 Jul-17 $559,119 $458,924 $100,195
Jun-17 Aug-17 $338,618 $278,999 $59,618
Jul-17 & Apr-June 17 Qtrly Sep-17 $542,457 $512,931 $29,525
Aug-17 Oct-17 $416,050
Sep-17 Nov-17 $411,938
Oct-17 & Jul-Sept 17 Qtrly Dec-17 $353,515
Total Overage/Shortfall $4,850,000 $446,969
2Budgeted based on 3-year average percentage
1/2% Parks Sales Tax
Receipt Actual Budget
Period Receipts Projection3 Variance
Nov-16 Jan-17 $525,521 $415,075 $110,446
Dec-16 Feb-17 $395,217 $369,848 $25,369
Jan-17 & Oct-Dec 16 Qtrly Mar-17 $506,524 $507,213 ($689)
Feb-17 Apr-17 $411,020 $427,075 ($16,055)
Mar-17 May-17 $340,162 $328,574 $11,587
Apr-17 & Jan-Mar 17 Qtrly Jun-17 $489,008 $481,201 $7,807
May-17 Jul-17 $559,115 $480,060 $79,055
Jun-17 Aug-17 $338,470 $291,848 $46,622
Jul-17 & Apr-June 17 Qtrly Sep-17 $542,457 $536,554 $5,903
Aug-17 Oct-17 $435,211
Sep-17 Nov-17 $430,909
Oct-17 & Jul-Sept 17 Qtrly Dec-17 $369,796
Total Overage/Shortfall $5,073,365 $270,046
3Budgeted based on 3-year average percentage
Period
Reporting
Period
Reporting
Period
Reporting
City of Jefferson, Mo. - Account Analysis
Account Name General Fund Sales Tax Receipt Month: SEPTEMBER 2017
Account Number 10-100-400010 Prior 5 years
Monthly
REPORTING PERIOD RECEIPT PERIOD 2012 2013 2014 2015 2016 2017 Average
Nov January 843,061 764,659 741,056 944,619 929,179 1,083,570 act. 844,515
Dec February 619,287 703,181 789,830 727,437 812,670 806,789 act. 730,481
Jan & Oct-Dec Qtrly March 992,559 1,008,111 920,599 1,091,021 1,183,675 1,073,842 act. 1,039,193
Feb April 852,653 777,424 737,482 1,059,943 893,024 843,561 act. 864,105
Mar May 530,069 537,141 802,765 618,854 648,305 687,741 act. 627,427
Apr & Jan-Mar Qtrly June 1,028,514 1,023,015 865,930 1,045,933 1,119,566 1,000,942 act. 1,016,592
May July 797,785 872,436 1,048,754 963,280 1,012,207 1,154,051 act. 938,892
Jun August 557,032 546,351 614,048 562,996 661,518 678,636 act. 588,389
Jul & Apr-Jun Qtrly September 1,069,414 1,096,581 996,272 1,185,891 1,197,976 1,143,504 act. 1,109,227
Aug October 769,129 717,262 919,035 918,839 903,829 969,353 est. 845,619
Sept November 615,421 677,366 651,080 661,849 623,645 959,772 est. 645,872
Oct & Jul-Sept Qtrly December 982,684 932,387 1,015,322 1,075,638 1,016,682 823,654 est. 1,004,542
Actual to Date $ 9,657,608 $ 9,655,913 $ 10,102,175 $ 10,856,302 $ 11,002,277 8,472,636
Estimated to Fiscal Year end (based on averages and on Budgeted amount)2,752,779
Total Actual & Estimated $ 11,225,415
Less: Budget 11,300,000
Over (Under) Budget -$ 74,585
$ 1,083,570
$ 1,890,359
$ 2,964,201
$ 3,807,762
$ 4,495,504
$ 5,496,445
$ 6,650,496
$ 7,329,132
$ 8,472,636
$ 924,504
$ 1,748,274
$ 2,877,998
$ 3,829,230
$ 4,561,069
$ 5,632,857
$ 6,702,104
$ 7,352,144
$ 8,547,221
$ 9,516,574
$ 10,476,346
$ 11,300,000
$ 0
$ 500,000
$ 1,000,000
$ 1,500,000
$ 2,000,000
$ 2,500,000
$ 3,000,000
$ 3,500,000
$ 4,000,000
$ 4,500,000
$ 5,000,000
$ 5,500,000
$ 6,000,000
$ 6,500,000
$ 7,000,000
$ 7,500,000
$ 8,000,000
$ 8,500,000
$ 9,000,000
$ 9,500,000
$ 10,000,000
$ 10,500,000
$ 11,000,000
$ 11,500,000
$ 12,000,000
Nov Dec Jan & Oct‐
Dec Qtrly
Feb Mar Apr & Jan‐
Mar Qtrly
May Jun Jul & Apr‐Jun
Qtrly
Aug Sept Oct & Jul‐
Sept Qtrly
REPORTING PERIOD
YTD Actuals vs. YTD Budget
Actual
Budget
Printed 9/7/2017
City of Jefferson, Mo. - Account Analysis
Account Name Capital Imprs Sales Tax Receipt Month: SEPTEMBER 2017
Account Number 44-100-400010/45-100-440010 Prior 5 years
Monthly
REPORTING PERIOD RECEIPT PERIOD 2012 2013 2014 2015 2016 2017 Average
Nov January 412,434 372,459 359,800 461,560 455,278 525,521 act. 412,306
Dec February 308,567 350,813 394,475 362,597 405,543 402,964 act. 364,399
Jan & Oct-Dec Qtrly March 466,856 475,110 423,641 511,685 563,056 506,597 act. 488,070
Feb April 409,365 372,340 348,172 512,808 431,353 411,020 act. 414,808
Mar May 263,902 266,422 399,863 308,247 322,957 340,162 act. 312,278
Apr & Jan-Mar Qtrly June 494,757 483,070 416,943 496,466 539,529 489,008 act. 486,153
May July 389,423 425,325 503,869 473,120 498,229 559,119 act. 457,993
Jun August 278,231 272,603 306,157 280,733 330,112 338,618 act. 293,567
Jul & Apr-Jun Qtrly September 504,307 521,260 484,992 565,296 570,134 542,457 act. 529,198
Aug October 367,366 357,619 430,185 442,371 435,416 416,050 est. 406,591
Sept November 306,968 323,871 324,697 330,393 310,506 411,938 est. 319,287
Oct & Jul-Sept Qtrly December 469,095 443,688 485,136 515,478 494,218 353,515 est. 481,523
Actual to Date $ 4,671,272 $ 4,664,580 $ 4,877,931 $ 5,260,753 $ 5,356,330 4,115,466
Estimated to Fiscal Year end (based on averages and on Budgeted amount)1,181,503
Total Actual & Estimated $ 5,296,969
Less: Budget 4,850,000
Over (Under) Budget $ 446,969
$ 525,521
$ 928,485
$ 1,435,082
$ 1,846,103
$ 2,186,264
$ 2,675,273
$ 3,234,392
$ 3,573,009
$ 4,115,466
$ 396,801
$ 750,365
$ 1,235,247
$ 1,643,519
$ 1,957,627
$ 2,417,642
$ 2,876,567
$ 3,155,566
$ 3,668,497
$ 4,084,547
$ 4,496,485
$ 4,850,000
$ 100,000
$ 350,000
$ 600,000
$ 850,000
$ 1,100,000
$ 1,350,000
$ 1,600,000
$ 1,850,000
$ 2,100,000
$ 2,350,000
$ 2,600,000
$ 2,850,000
$ 3,100,000
$ 3,350,000
$ 3,600,000
$ 3,850,000
$ 4,100,000
$ 4,350,000
$ 4,600,000
$ 4,850,000
$ 5,100,000
Nov Dec Jan & Oct‐
Dec Qtrly
Feb Mar Apr & Jan‐
Mar Qtrly
May Jun Jul & Apr‐Jun
Qtrly
Aug Sept Oct & Jul‐
Sept Qtrly
REPORTING PERIOD
YTD Actuals vs. YTD Budget
Actual
Budget
Printed 9/7/2017
City of Jefferson, Mo. - Account Analysis
Account Name Parks Sales Tax Receipt Month: SEPTEMBER 2017
Account Number 21-210-400010 Prior 5 years
Monthly
REPORTING PERIOD RECEIPT PERIOD 2012 2013 2014 2015 2016 2017 Average
Nov January 405,730 372,447 359,708 461,472 455,239 525,521 act. 410,919
Dec February 308,456 350,714 393,562 362,371 405,543 395,217 act. 364,129
Jan & Oct-Dec Qtrly March 466,713 475,026 423,546 511,582 563,039 506,524 act. 487,981
Feb April 409,353 372,242 348,076 512,738 431,353 411,020 act. 414,752
Mar May 263,822 266,456 398,085 308,030 322,957 340,162 act. 311,870
Apr & Jan-Mar Qtrly June 494,733 482,382 416,845 496,386 539,529 489,008 act. 485,975
May July 389,006 425,194 503,790 473,038 498,229 559,115 act. 457,851
Jun August 278,072 272,321 305,930 280,513 330,112 338,470 act. 293,390
Jul & Apr-Jun Qtrly September 505,913 521,155 484,904 565,217 572,847 542,457 act. 530,007
Aug October 366,846 357,482 430,093 442,370 435,416 435,211 est. 406,441
Sept November 306,831 323,768 324,481 330,393 310,506 430,909 est. 319,196
Oct & Jul-Sept Qtrly December 468,924 443,569 484,999 515,368 494,218 369,796 est. 481,415
Actual to Date $ 4,664,400 $ 4,662,755 $ 4,874,018 $ 5,259,477 $ 5,358,988 4,107,495
Estimated to Fiscal Year end (based on averages and on Budgeted amount)1,235,916
Total Actual & Estimated $ 5,343,411
Less: Budget 5,073,365
Over (Under) Budget $ 270,046
$ 525,521
$ 920,739
$ 1,427,263
$ 1,838,283
$ 2,178,445
$ 2,667,453
$ 3,226,568
$ 3,565,038
$ 4,107,495
$ 415,075
$ 784,923
$ 1,292,136
$ 1,719,211
$ 2,047,785
$ 2,528,986
$ 3,009,046
$ 3,300,895
$ 3,837,449
$ 4,272,660
$ 4,703,569
$ 5,073,365
$ 100,000
$ 350,000
$ 600,000
$ 850,000
$ 1,100,000
$ 1,350,000
$ 1,600,000
$ 1,850,000
$ 2,100,000
$ 2,350,000
$ 2,600,000
$ 2,850,000
$ 3,100,000
$ 3,350,000
$ 3,600,000
$ 3,850,000
$ 4,100,000
$ 4,350,000
$ 4,600,000
$ 4,850,000
$ 5,100,000
$ 5,350,000
Nov Dec Jan & Oct ‐
Dec Qtrly
Feb Mar Apr & Jan‐
Mar Qtrly
May Jun Jul & Apr‐Jun
Qtrly
Aug Sept Oct & Jul‐
Sept Qtrly
REPORTING PERIOD
YTD Actuals vs. YTD Budget
Actual
Budget
Printed 9/7/2017
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FY2017
Revenue Model Report (Detail)Remaining
For Period Ending August 31, 2017 YTD Actual Estimated Revenues Actual & Estimated Projected Over/Verification
Description Budget As of 9/11/17 As of 9/11/17 TOTAL (Under) Budget of Formulas
Sales Tax and Use Tax
10‐100‐400010 Sales Tax $11,300,000.00 $8,472,636.17 $2,752,779.14 $11,225,415.31 ($74,584.69)($74,584.69)
$11,300,000.00 $8,472,636.17 $2,752,779.14 $11,225,415.31 ($74,584.69) ($74,584.69)
Intergovernmental Taxes
10‐100‐401030 Motor Vehicle Sales Tax $550,000.00 $383,332.18 $180,654.87 $563,987.05 $13,987.05 $13,987.05
10‐100‐403010 Gasoline Tax $1,120,000.00 $768,118.81 $390,102.23 $1,158,221.04 $38,221.04 $38,221.04
10‐100‐430080 Road & Bridge Tax $550,000.00 $613,521.78 $0.00 $613,521.78 $63,521.78 $63,521.78
$2,220,000.00 $1,764,972.77 $570,757.10 $2,335,729.87 $115,729.87 $115,729.87
Other Taxes
10‐100‐403020 Cig Tax $116,000.00 $85,135.92 $29,254.68 $114,390.60 ($1,609.40)($1,609.40)
$116,000.00 $85,135.92 $29,254.68 $114,390.60 ($1,609.40)($1,609.40)
Franchise & Utility Tax
10‐100‐410020 Electric Utility Lic Tax $4,000,000.00 $2,724,975.61 $1,211,693.00 $3,936,668.61 ($63,331.39)($63,331.39)
10‐100‐410030 Gas Utility License Tax $1,000,000.00 $685,181.50 $126,291.70 $811,473.20 ($188,526.80)($188,526.80)
10‐100‐410052 Telephone/Cell Utility $2,070,000.00 $1,509,968.72 $516,456.01 $2,026,424.73 ($43,575.27)($43,575.27)
10‐100‐410053 Telephone/Cell Audit $0.00 ($15,210.20)$16,210.20 $1,000.00 $1,000.00 $1,000.00
10‐100‐410060 Cable Franchise Fee $430,000.00 $303,740.50 $106,356.16 $410,096.66 ($19,903.34)($19,903.34)
$7,500,000.00 $5,208,656.13 $1,977,007.07 $7,185,663.20 ($314,336.80)($314,336.80)
Property Taxes
10‐100‐420010 Current Property Tax $4,617,300.00 $4,713,584.56 $10,264.00 $4,723,848.56 $106,548.56 $106,548.56
10‐100‐420020 Del Property Tax $46,000.00 $36,185.50 $6,094.82 $42,280.32 ($3,719.68)($3,719.68)
10‐100‐420040 Fin Institution Tax $42,000.00 $53,460.77 $0.00 $53,460.77 $11,460.77 $11,460.77
10‐100‐420050 Prop Tax Int & Penalties $25,000.00 $20,274.38 $4,750.98 $25,025.36 $25.36 $25.36
10‐100‐420055 Surtax Receipts ‐ County Reimb $54,399.00 $54,399.28 $0.00 $54,399.28 $0.28 $0.28
10‐100‐420060 Surtax Receipts $465,000.00 $464,176.76 $1,067.44 $465,244.20 $244.20 $244.20
10‐100‐420080 Special Tax Rev $25,000.00 $42,985.43 $4,589.05 $47,574.48 $22,574.48 $22,574.48
$5,274,699.00 $5,385,066.68 $26,766.28 $5,411,832.96 $137,133.96 $137,133.96
Intergovernmental
10‐100‐430040 Local Grant $5,040.00 $0.09 $5,040.00 $5,040.09 $0.09 $0.09
10‐100‐480020 NSP Rehab Sales $61,941.54 $62,291.54 $0.00 $62,291.54 $350.00 $350.00
10‐100‐480025 HUD Program Income $0.00 $7,410.00 $0.00 $7,410.00 $7,410.00 $7,410.00
$66,981.54 $69,701.63 $5,040.00 $74,741.63 $7,760.09 $7,760.09
Charges for Services
10‐100‐440010 Admin Charge Backs $1,556,063.00 $1,556,063.00 $0.00 $1,556,063.00 $0.00 $0.00
10‐100‐440050 Emt Reimbursement $25,000.00 $25,000.00 $0.00 $25,000.00 $0.00 $0.00
10‐100‐440210 Street Cuts $28,000.00 $18,455.00 $5,052.46 $23,507.46 ($4,492.54)($4,492.54)
10‐100‐440910 Fuel Charge ‐ backs $11,000.00 $7,153.29 $1,837.11 $8,990.40 ($2,009.60)($2,009.60)
10‐100‐440920 Parts Charge backs $185,000.00 $151,499.78 $43,444.86 $194,944.64 $9,944.64 $9,944.64
10‐100‐440930 Labor Charge backs $240,000.00 $173,907.80 $55,117.65 $229,025.45 ($10,974.55)($10,974.55)
10‐100‐481020 Cole Cty Animal Rescue $105,508.00 $79,131.03 $26,377.00 $105,508.03 $0.03 $0.03
10‐100‐481030 Rent City Hall/Annex $35,000.00 $35,000.00 $0.00 $35,000.00 $0.00 $0.00
10‐100‐481040 Rent Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10‐100‐481045 Rent‐tower Sites $104,000.00 $122,190.35 $4,552.64 $126,742.99 $22,742.99 $22,742.99
10‐100‐481065 Parking Spot Maintenance $25,000.00 $25,000.00 $0.00 $25,000.00 $0.00 $0.00
10‐100‐481075 Cole Cty 911 Reimb $366,423.91 $339,071.94 $26,515.11 $365,587.05 ($836.86)($836.86)
10‐100‐481080 Sale Of Maps/GIS Data $0.00 $30.00 $0.00 $30.00 $30.00 $30.00
10‐100‐481085 Cole Cty GIS Joint Coop $15,000.00 $24,850.00 $1,250.00 $26,100.00 $11,100.00 $11,100.00
10‐100‐481100 Sale Of Grave Sites $4,000.00 $6,528.00 $1,410.18 $7,938.18 $3,938.18 $3,938.18
10‐100‐481105 TIF Administration Fee $15,998.74 $8,498.75 $7,729.99 $16,228.74 $230.00 $230.00
10‐100‐481110 Long & Short $0.00 ($10.00)$0.00 ($10.00)($10.00)($10.00)
$2,715,993.65 $2,572,368.94 $173,287.01 $2,745,655.95 $29,662.30 $29,662.30
Fees, Licenses, & Permits
10‐100‐450010 Liquor Licenses $66,000.00 $63,803.50 $892.48 $64,695.98 ($1,304.02)($1,304.02)
10‐100‐450020 Business Licenses $215,000.00 $206,545.96 $11,329.89 $217,875.85 $2,875.85 $2,875.85
10‐100‐450021 Home Occupation Permit $1,600.00 $1,536.98 $121.03 $1,658.01 $58.01 $58.01
10‐100‐450040 Abandoned Bldg. Regist. $0.00 $7,775.00 $0.00 $7,775.00 $7,775.00 $7,775.00
10‐100‐450041 Abandoned Bldg. Admin Fee $6,500.00 $95,225.00 $1,097.35 $96,322.35 $89,822.35 $89,822.35
10‐100‐450045 Building Construct. Fees $150,000.00 $274,427.51 $39,786.08 $314,213.59 $164,213.59 $164,213.59
10‐100‐450050 Electrical Certificates $19,000.00 $19,095.00 $253.96 $19,348.96 $348.96 $348.96
10‐100‐450060 Electrical Permits $4,000.00 $2,399.34 $1,736.01 $4,135.35 $135.35 $135.35
10‐100‐450070 Plumbing Licenses $10,500.00 $10,479.00 $514.56 $10,993.56 $493.56 $493.56
10‐100‐450080 Plumbing Permits $4,000.00 $3,660.75 $555.68 $4,216.43 $216.43 $216.43
10‐100‐450090 Other Lic & Permits $2,000.00 $1,341.00 $943.84 $2,284.84 $284.84 $284.84
10‐100‐450091 Day Care Inspection Fees $7,000.00 $5,200.00 $2,412.73 $7,612.73 $612.73 $612.73
FY2017
Revenue Model Report (Detail)Remaining
For Period Ending August 31, 2017 YTD Actual Estimated Revenues Actual & Estimated Projected Over/Verification
Description Budget As of 9/11/17 As of 9/11/17 TOTAL (Under) Budget of Formulas
10‐100‐450092 Food Inspection Fees $85,000.00 $88,610.07 ($3,028.50)$85,581.57 $581.57 $581.57
10‐100‐450100 Curb Cut Permits $800.00 $951.00 $70.94 $1,021.94 $221.94 $221.94
10‐100‐450110 Board Of Adj Fees $1,300.00 $1,890.00 $297.42 $2,187.42 $887.42 $887.42
10‐100‐450120 Sign Permits $5,100.00 $5,586.00 $324.22 $5,910.22 $810.22 $810.22
10‐100‐450130 Demolition Permits $900.00 $477.00 $73.54 $550.54 ($349.46)($349.46)
10‐100‐450150 Acc Rep Fees‐police $11,200.00 $9,559.20 $1,737.36 $11,296.56 $96.56 $96.56
10‐100‐450160 Accrpt/blastg P‐fire $900.00 $933.00 $477.03 $1,410.03 $510.03 $510.03
10‐100‐450170 Animal Redemption Fees $60,000.00 $54,775.00 $11,584.15 $66,359.15 $6,359.15 $6,359.15
10‐100‐450180 Animal Vaccinations Fees $4,300.00 $4,050.00 $1,028.50 $5,078.50 $778.50 $778.50
10‐100‐450185 Animal Cremation Fees $30,000.00 $33,984.00 $3,490.37 $37,474.37 $7,474.37 $7,474.37
10‐100‐450186 Animal Boarding Fees $0.00 $930.00 $0.00 $930.00 $930.00 $930.00
10‐100‐450190 Taxi Permits $700.00 $286.00 $0.00 $286.00 ($414.00)($414.00)
10‐100‐450230 Vacating Right Of Way $800.00 $1,596.00 $39.50 $1,635.50 $835.50 $835.50
10‐100‐450250 Rezoning Request $12,000.00 $4,373.60 $4,203.90 $8,577.50 ($3,422.50)($3,422.50)
10‐100‐450255 Planning & Zoning Review Fees $8,000.00 $6,995.00 $1,524.10 $8,519.10 $519.10 $519.10
10‐100‐450260 Non‐refundable Plans/spec $1,800.00 $755.00 $0.00 $755.00 ($1,045.00)($1,045.00)
$708,400.00 $907,239.91 $81,466.11 $988,706.02 $280,306.02 $280,306.02
Fines & Forfeitures
10‐100‐460010 Court Cost $75,500.00 $61,103.27 $11,886.72 $72,989.99 ($2,510.01)($2,510.01)
10‐100‐460015 Court Restitutions $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10‐100‐460018 Inmate Security Fund $12,500.00 $10,133.17 $1,892.18 $12,025.35 ($474.65)($474.65)
10‐100‐460020 Jail Cost Recovery $4,000.00 $1,452.63 $380.66 $1,833.29 ($2,166.71)($2,166.71)
10‐100‐460025 Alcohol Offense Cost Rec $8,000.00 $4,895.00 $1,332.29 $6,227.29 ($1,772.71)($1,772.71)
10‐100‐460030 Pol Fines‐traffic $860,000.00 $584,699.82 $126,007.47 $710,707.29 ($149,292.71)($149,292.71)
10‐100‐460090 Parking Fines $53,000.00 $28,856.44 $13,959.30 $42,815.74 ($10,184.26)($10,184.26)
10‐100‐460100 Bankcard Charges ($3,900.00)($2,707.10)($1,292.31)($3,999.41)($99.41)($99.41)
$1,009,100.00 $688,433.23 $154,166.31 $842,599.54 ($166,500.46)($166,500.46)
Contributions/Donations
10‐100‐480055 JC Fire Museum $0.00 $3,226.00 $0.00 $3,226.00 $3,226.00 $3,226.00
10‐100‐480070 Community Projects Donations $5,538.25 $5,638.25 $0.00 $5,638.25 $100.00 $100.00
10‐100‐480080 Dare Donations $0.00 $500.00 $0.00 $500.00 $500.00 $500.00
10‐100‐480090 Police K‐9 Donations $500.00 $500.00 $0.00 $500.00 $0.00 $0.00
10‐100‐480165 Animal S Donations $0.00 $13,053.43 $0.00 $13,053.43 $13,053.43 $13,053.43
10‐100‐481055 Street Repair‐Solid Waste Cntr $302,250.00 $175,000.00 $127,250.00 $302,250.00 $0.00 $0.00
10‐100‐481095 Cemetery Donations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$308,288.25 $197,917.68 $127,250.00 $325,167.68 $16,879.43 $16,879.43
Other Operating Revenues
10‐100‐480011 Police Evidence Funds $0.00 $10,457.83 $0.00 $10,457.83 $10,457.83 $10,457.83
10‐100‐481070 Miscellaneous $35,000.00 $46,789.40 $4,260.21 $51,049.61 $16,049.61 $16,049.61
10‐100‐481072 TIF Prof Svcs Deposit $1,181.25 $69,560.36 $0.00 $69,560.36 $68,379.11 $68,379.11
10‐100‐481074 Revenue Share ‐ Purchasing Card $18,000.00 $13,798.19 $4,464.56 $18,262.75 $262.75 $262.75
10‐100‐481077 Insurance Claims $20,000.00 $9,968.00 $6,459.28 $16,427.28 ($3,572.72)($3,572.72)
10‐100‐481078 Cafeteria Refunds $10,000.00 $0.00 $10,000.00 $10,000.00 $0.00 $0.00
$84,181.25 $150,573.78 $25,184.05 $175,757.83 $91,576.58 $91,576.58
Interest Income
10‐100‐470010 Interest $110,000.00 $146,669.80 $17,708.38 $164,378.18 $54,378.18 $54,378.18
$110,000.00 $146,669.80 $17,708.38 $164,378.18 $54,378.18 $54,378.18
Other Non Operating Revenue
10‐100‐485050 Sale Of Assets $54,000.00 $96,799.50 $20,000.00 $116,799.50 $62,799.50 $62,799.50
$54,000.00 $96,799.50 $20,000.00 $116,799.50 $62,799.50 $62,799.50
Operating Transfers In
10‐100‐490240 Trsfr From Lodging Tax $23,800.00 $20,631.12 $3,851.01 $24,482.13 $682.13 $682.13
10‐100‐490630 Transfer from Self Funded Hlth Ins $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$23,800.00 $20,631.12 $3,851.01 $24,482.13 $682.13 $682.13
$31,491,443.69 $25,766,803.26 $5,964,517.16 $31,731,320.42 $239,876.73 $239,876.73
CITY OF JEFFERSON
FISCAL YEAR 2017 ESTIMATED FUND BALANCE
FYE2016 UNASSIGNED FUND BALANCE (Audited)8,844,970.00$
FYE2016 Fund Balance % of Adopted Budget 28.77%
Reappropriations from FY2016 to FY2017
Remaining Funds from Sale of Old Fire Station #3 (111,788.00)$
MECO Design Contract for Downtown Electric (12,000.00)$
Remaining Funds for Compensation & Class Study (20,754.89)$
Upgrade for Food Inspection Software (1,474.00)$
Remaining balance for court softward project (5,563.24)$
SOMO Sewer Extension (300,000.00)$
Remaining Funds for Public Art (3,665.00)$
NRA Rental Façade (15,066.00)$
NSP Rehab Sales (350.00)$
(470,661.13)$
2017 Adjustments/Supplementals
FY2017 Supplemental Appropriations:
Matching for professional services grant for Capital Area MPO (2,250.00)$
Fire Apparatus Lease Payoff (1,163,313.93)$
Professional Legal Services (Buescher case) (17,000.00)$
Columbia Regional Airport air service guarantee participation (100,000.00)$
Port Feasibility Study (47,600.00)$
Design of South Lincoln Street slope stabilization (61,800.00)$
Stormwater repairs and improvements (750,000.00)$
(2,141,963.93)$
2017 Release of Restricted Funds ‐ Parks Multipurpose Building 1,500,000.00$
FYE2017 ESTIMATED Unassigned Fund Balance 7,732,344.94$
FYE2017 ESTIMATED Fund Balance % of Adopted Budget 24.00%
Tax Period
Due Date to
City Total Lodging Tax JCCVB (3/7)
JCCVB/Tourism Fund
(4/7)**
May-11 6/20/11 91,258.41 38,328.53 51,104.71
Jun-11 7/20/11 101,479.82 42,621.54 56,828.68
Jul-11 8/20/11 88,392.47 37,124.82 49,499.80
Aug-11 9/20/11 73,144.02 30,720.48 40,960.66
Sep-11 10/20/11 103,618.61 43,519.80 58,026.44
Oct-11 11/20/11 105,531.99 44,323.44 59,097.91
Nov-11 12/20/11 66,556.88 27,953.89 37,271.85
Dec-11 1/20/12 52,204.97 21,926.07 29,234.80
Jan-12 2/20/12 65,645.72 27,571.20 36,761.61
566.37 Interest Received
Feb-12 3/20/12 85,143.89 35,760.45 47,680.56
383.96 4/2012 Interest Received
Mar-12 4/20/12 81,904.23 34,399.77 45,866.38
636.05 5/2012 Interest Received
(8.11) 5/2012 Service Charge
Apr-12 5/20/12 103,406.71 43,430.82 57,907.76
685.97 6/2012 Interest Received
(7.25) 6/2012 Service Charge
May-12 6/20/12 89,713.24 37,679.58 50,239.40
785.01 7/2012 Interest Received
(7.25) 7/2012 Service Charge
Jun-12 7/20/12 86,753.72 36,436.56 48,582.08
832.99 8/2012 Interest Received
(7.25) 8/2012 Service Charge
Jul-12 8/20/12 89,904.69 37,759.97 50,346.63
Aug-12 9/20/12 76,708.71 32,217.66 42,956.88
887.55 9/2012 Interest Received
(7.25) 9/2012 Service Charge
987.59 10/2012 Interest Received
(7.50) 10/2012 Service Charge
Sep-12 10/20/12 109,335.16 45,920.77 61,227.69
1,011.18 11/2012 Interest Received
(7.00) 11/2012 Service Charge
Oct-12 11/20/12 109,059.34 45,804.92 61,073.23
45,804.92 JCCVB 3/7 Check Deposited in Error
1,166.54 12/2012 Interest Received
(7.50) 12/2012 Service Charge
Nov-12 12/20/12 69,756.75 29,297.84 39,063.77
(45,804.92) Correction of Deposit Error
1,185.18 1/2013 Interest Received
(7.33) 1/2013 Service Charge
Dec-12 1/20/13 55,126.67 23,153.20 30,870.94
1,108.23 2/2013 Interest Received
(7.35) 2/2013 Service Charge
Jan-13 2/20/13 84,295.92 35,404.29 47,205.71
1,271.02 3/2013 Interest Received
(8.28) 3/2013 Service Charge
Feb-13 3/20/13 84,199.16 35,363.65 47,151.53
1,297.26 4/2013 Interest Received
(8.28) 4/2013 Service Charge
Mar-13 4/20/13 98,008.06 41,163.39 54,884.51
1,413.79 5/2013 Interest Received
(7.37) 5/2013 Service Charge
Apr-13 5/20/13 100,022.48 42,009.44 56,012.59
Tax Period
Due Date to
City Total Lodging Tax JCCVB (3/7)
JCCVB/Tourism Fund
(4/7)**
1,450.30 6/2013 Interest Received
(8.56) 6/2013 Service Charge
(10,000.00) Ck #50 - C H Johnson Consulting
May-13 6/20/13 97,602.44 40,993.02 54,657.37
1,570.41 7/2013 Interest Received
(8.45) 7/2013 Service Charge
(1,187.09) Ck #1001 - C H Johnson Consulting
Jun-13 7/20/13 92,796.57 38,974.56 51,966.08
1,620.41 8/2013 Interest Received
(8.45) 8/2013 Service Charge
(33.25) Ck #1002 - City of Jefferson - RFP Ad
(15,000.00) Ck #1003 - C H Johnson Consulting
(10,000.00) Ck #1004 - C H Johnson Consulting
Jul-13 8/20/13 93,352.06 39,207.87 52,277.15
1,606.48 9/2013 Interest Received
(8.79) 9/2013 Service Charge
(5,000.00) Ck #1005 - C H Johnson Consulting
Aug-13 9/20/13 89,778.97 37,707.17 50,276.22
1,726.08 10/2013 Interest Received
(8.45) 10/2013 Service Charge
(3,000.00) Ck #1006 - C H Johnson Consulting
Sep-13 10/20/13 108,879.17 45,729.25 60,972.34
1,728.36 11/2013 Interest Received
(8.45) 11/2013 Service Charge
Oct-13 11/20/13 120,248.83 50,504.51 67,339.34
1,864.47 12/2013 Interest Received
(8.28) 12/2013 Service Charge
Nov-13 12/20/13 84,253.54 35,386.49 47,181.98
1,918.75 1/2014 Interest Received
(8.28) 1/2014 Service Charge
Dec-13 1/20/14 63,745.74 26,773.21 35,697.61
1,807.90 2/2014 Interest Received
(8.28) 2/2014 Service Charge
Jan-14 2/20/14 92,051.62 38,661.68 51,548.91
(1,562.61) Ck #1007 - C H Johnson Consulting
2,078.72 3/2014 Interest Received
(8.45) 3/2014 Service Charge
Feb-14 3/20/14 80,825.68 33,946.79 45,262.38
2,052.68 4/2014 Interest Received
(8.28) 4/2014 Service Charge
Mar-14 4/30/14 106,553.94 44,752.65 59,670.21
2,198.76 5/2014 Interest Received
(8.29) 5/2014 Service Charge
Apr-14 5/20/14 104,278.69 43,797.05 58,396.07
2,203.13 6/2014 Interest Received
(8.29) 6/2014 Service Charge
May-14 6/20/14 116,059.44 48,744.96 64,993.29
2,391.04 7/2014 Interest Received
(8.29) 7/2014 Service Charge
Jun-14 7/20/14 104,333.69 43,820.15 58,426.87
2,457.38 8/2014 Interest Received
(8.29) 8/2014 Service Charge
Jul-14 8/20/14 98,901.39 41,538.58 55,384.78
2,459.73 9/2014 Interest Received
Tax Period
Due Date to
City Total Lodging Tax JCCVB (3/7)
JCCVB/Tourism Fund
(4/7)**
(8.29) 9/2014 Service Charge
Aug-14 9/20/14 75,962.88 31,904.41 42,539.21
2,593.43 10/2014 Interest Received
(8.29) 10/2014 Service Charge
Sep-14 10/20/14 112,370.02 47,195.41 62,927.21
2,586.87 11/2014 Interest Received
(8.29) 11/2014 Service Charge
Oct-14 11/20/14 116,992.89 49,137.01 65,516.02
2,736.57 12/2014 Interest Received
(14.65) 12/2014 Service Charge
Nov-14 12/20/14 72,761.33 30,559.76 40,746.34
2,798.53 1/2015 Interest Received
(8.29) 1/2015 Service Charge
Dec-14 1/20/15 60,394.73 25,365.79 33,821.05
2,575.56 2/2015 Interest Received
(8.29) 2/2015 Service Charge
Jan-15 2/20/15 85,741.83 36,011.57 48,015.42
2,935.34 3/2015 Interest Received
(8.29) 3/2015 Service Charge
Feb-15 3/20/15 84,317.61 35,413.40 47,217.86
2,911.14 4/2015 Interest Received
(10.54) 4/2015 Service Charge
Mar-15 4/20/15 114,789.97 48,211.79 64,282.38
3,049.41 5/2015 Interest Received
(8.29) 5/2015 Service Charge
Apr-15 5/20/15 102,479.43 43,041.36 57,388.48
3,046.67 6/2015 Interest Received
(8.29) 6/2015 Service Charge
May-15 6/20/15 116,174.48 48,793.28 65,057.71
3,217.49 7/2015 Interest Received
(8.29) 7/2015 Service Charge
Jun-15 7/31/15 97,379.11 40,899.23 54,532.30
3,287.90 8/2015 Interest Received
(10.67) 8/2015 Service Charge
Jul-15 8/20/15 102,541.78 43,067.55 57,423.40
3,307.41 9/2015 Interest Received
(8.58) 9/2015 Service Charge
Aug-15 9/20/15 81,248.87 34,124.53 45,499.37
3,476.74 10/2015 Interest Received
(8.29) 10/2015 Service Charge
Sep-15 10/20/15 102,709.81 43,138.12 57,517.49
3,421.47 11/2015 Interest Received
(8.00) 11/2015 Service Charge
Oct-15 12/1/15 107,837.70 45,291.83 60,389.11
3,605.14 12/2015 Interest Received
(8.29) 12/2015 Service Charge
Nov-15 12/31/15 67,119.58 28,190.22 37,586.96
Sep-15 1,908.92 801.75 1,069.00 late pays
3,666.35 1/2016 Interest Received
(8.29) 1/2016 Service Charge
Dec-15 1/31/16 66,959.22 28,122.88 37,497.16
3,478.72 2/2016 Interest Received
(8.49) 2/2016 Service Charge
Jan-16 2/20/16 83,239.99 34,960.80 46,614.39
Tax Period
Due Date to
City Total Lodging Tax JCCVB (3/7)
JCCVB/Tourism Fund
(4/7)**
3,786.20 3/2016 Interest Received
(8.28) 3/2016 Service Charge
Feb-16 3/20/16 97,559.96 40,975.18 54,633.58
3,718.19 4/2016 Interest Received
(8.27) 4/2016 Service Charge
Mar-16 4/29/16 101,134.20 42,476.36 56,635.16
3,914.86 5/2016 Interest Received
(8.26) 5/2016 Service Charge
Apr-16 5/20/16 140,992.87 59,217.01 78,956.01
3,905.43 6/2016 Interest Received
May-16 6/20/16 112,152.91 47,104.22 62,805.63
3,985.42 7/2016 Interest Received
Jun-16 7/31/16 106,704.37 44,815.83 59,754.44
4,207.43 8/2016 Interest Received
Jul-16 8/20/16 96,811.40 40,660.79 54,214.38
4,136.69 9/2016 Interest Received
Aug-16 9/20/16 88,674.86 37,243.44 49,657.92
4,350.78 10/2016 Interest Received
Sep-16 10/31/16 100,606.10 42,254.56 56,339.42
4,292.30 11/2016 Interest Received
Oct-16 11/20/16 120,471.15 50,597.88 67,463.85
4,531.06 12/2016 Interest Received
Nov-16 12/20/16 88,755.07 37,277.13 49,702.83
4,602.85 1/2017 Interest Received
Dec-16 1/31/17 65,709.30 27,597.91 36,797.21
4,207.06 2/2017 Interest Received
Jan-17 2/20/17 95,905.35 40,280.25 53,706.99
4,726.10 3/2017 Interest Received
Feb-17 3/31/17 95,135.98 39,957.11 53,276.15
4,651.72 4/2017 Interest Received
Mar-17 4/30/17 111,370.63 46,775.67 62,367.55
4,885.76 5/2017 Interest Received
Apr-17 5/30/17 109,652.93 46,054.23 61,405.64
4,807.94 6/2017 Interest Received
May-17 6/30/17 123,148.39 51,722.32 68,963.10
5,089.00 7/2017 Interest Received
Jun-17 7/31/17 120,310.25 50,530.30 67,373.74
5,141.00 8/2017 Interest Received
Jul-17 8/20/17 101,096.32 42,460.45 56,613.94
Total 6,832,549.01 2,869,670.60 4,081,011.17
average monthly amount for 4 cent lockbox fund 51,976.51$
**Effective for 25 years starting in 2011
20
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