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Home My Public Portal About07-10-2023 Special Village Board Minutes a-ipedta__ 77da3 VILLAGE OF PLAINFIELD SPECIAL MEETING MINUTES JULY 10, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, M.BONUCHI, P.KALKANIS, R.KIEFER, AND C.LARSON. BOARD ABSENT: B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Wojowski was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 16 persons in the audience. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF THE AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis,yes; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Bills Paid and Bills Payable Reports for July 10, 2023. b) Authorize the Village President to execute an Intergovernmental Agreement with Will County regarding the placement of license plate reading cameras located on County Highways. c) Approval of the Bond Reductions for Pulte Bronk Farm, Phase 1 Site Improvement Bond#ES00009992 to $912,097.55, and Phases 1, 2 & 3 Mass Grading Bond #800140615 to $269,105.99. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) TACO BELL PLANNED DEVELOPMENT & SITE PLAN— 12441 S. IL ROUTE 59 Trustee Bonuchi moved to adopt Ordinance No 36021 approving a planned development for a Taco Bell development located at 12441 S. IL Route 59, Lot 6 of the Plainfield Business Park, subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis,yes; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Special Meeting Minutes—July 10,2023 Page 2 Trustee Bonuchi moved to approve the site plan review for a Taco Bell development located at 12441 S. IL Route 59, Lot 6 of the Plainfield Business Park, subject to the stipulations noted in the staff report. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis,yes; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) 248TH AVE APARTMENTS (CASE NUMBER 2015-052623.SPR.PP.FP) Jake Melrose reviewed the site plan as previously submitted. Representatives of the applicant, AR Building, stated that no changes were made to the plan pursuant to the discussion at the Committee of the Whole Workshop. Representatives noted that there is another plan for the site that has not yet been submitted to the Board, but they wanted to have the Board vote on the previously submitted plan. Trustee Kiefer and Trustee Bonuchi expressed concern that no changes were made based on the Board feedback at the Committee of the Whole Workshop. Trustee Kiefer moved to approve the proposed site plan review for the property located at the northeast corner of west 127th Street and south 248th Avenue, subject to the stipulations found in the staff report. Second by Trustee Ruane. Vote by roll call. Ruane, no; Wojowski, absent; Bonuchi, no; Kalkanis, no; Kiefer, no; Larson, no. 0 yes, 5 no, 1 absent. Motion failed. There was no discussion or action taken on item 4b. 5) OLD TOWN PHASE II UTILITY IMPROVEMENTS Trustee Bonuchi moved to authorize the Village President to award the Old Town Phase II Utility Improvements contract to P.T. Ferro Construction Co., the lowest responsible bidder, in an amount not to exceed $5,477,323.07 plus a 3% contingency. Second by Trustee Larson. Vote by roll call. Ruane,yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer,yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 6) THORNBERRY CIRCLE STORM SEWER REPAIRS Trustee Bonuchi moved to authorize the Village President to award the Thornberry Circle Storm Sewer Repair to IAP Construction Inc., the low-quote, qualified contractor, in an amount not to exceed $11,207.00. Second by Trustee Ruane. Vote by roll call. Ruane,yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer,yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) KELLER FARM (CASE NUMBER 2010-050423.AA/REZ/SU/PP/SPR) Trustee Bonuchi moved to open the Public Hearing regarding the proposed annexation agreement for the development known as Keller Farm, located at the northwest corner of Lockport Street and Wallin Drive, and continue the Public Hearing to the August 7, 2023 meeting of the Village President and Board of Trustees. Second by Trustee Kiefer. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 8) PLAINFIELD BUSINESS CENTER(CASE NUMBER 2016-060723.AAA/FP) Trustee Ruane moved to open the Public Hearing regarding the proposed first amendment to the annexation agreement for the project known as the Plainfield Business Center. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Special Meeting Minutes—July 10,2023 Page 3 Jon Proulx stated that the applicant is proposing the first development within the Plainfield Business Center, which is a cold storage (refrigerator/freezer) food distribution business. In order to develop the lot, the applicant is proposing an amendment to the annexation agreement to allow for acquisition of the property in phases, as well as final plat approval to create the first development lot for the development. Mike Martin, attorney for the applicant, stated that the proposed amendment to the annexation agreement simply clarifies that the property can be acquired and developed in phases. The original agreement assumed the property would be acquired all at once and then developed in phases. The amendment clarifies that developer obligations only apply to the property as it is acquired. There are no changes to the financial terms of the agreement. The applicant has committed to paying 100 percent of the developer contributions up-front, coinciding with the closing of the first phase of development. Trustee Larson expressed concern regarding the amendment and working with a third party. Trustee Ruane expressed concern regarding the noise of chillers and asked staff to ensure that the noise meets code requirements. Jon Proulx stated that staff will address the noise concern during the administrative review. Trustee Bonuchi moved to approve Ordinance No. 3603, granting approval of the first amendment to the annexation agreement for the project known as the Plainfield Business Center. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis,yes; Kiefer,yes; Larson, no; Argoudelis, yes. 5 yes, 1 no, 1 absent. Motion carried. Trustee Ruane moved to approve the Final Plat of Subdivision of the Plainfield Business Center, subject to the stipulations noted in the staff report. Second by Trustee Kiefer. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer,yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 9) 143RD STREET WEST EASEMENT ACQUISITION AGREEMENTS (PARCEL 0004) Trustee Larson moved to authorize the Village Administrator to execute easement acquisition agreements with the Chicago Trust Company, successor to Wayne Hummer Trust Company as Trustee under Trust Agreement dated May 16, 2007, known as Trust No. HBT—2398, for public utility and road right-of-way easements for the 143rd Street west project for Parcel 0004 (PIN 06-01- 400-003). Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, absent; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Ruane moved to adjourn the Special Meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:04 p.m. Michelle Gibas, Village Clerk Village of Plainfield Special Meeting Minutes—July 10,2023 Page 4 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 10, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, M.BONUCHI, P.KALKANIS, R.KIEFER, AND C.LARSON. BOARD ABSENT: B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. PLAINFIELD BUSINESS CENTER(CASE NUMBER 2016-060723.AAA/FP) Mayor Argoudelis called the meeting to order at 7:52 p.m. Present roll call stands. Jon Proulx stated that the applicant is proposing an amendment to the annexation agreement to allow for acquisition of the property in phases. There were no public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:53 p.m. ›d:/-4&) Michelle Gibas, Village Clerk